AGENDA – DECEMBER 13, 2023 PAGE 1 of 7
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Philippe Eskandar, City Manager
www.CityofSanMarino.org
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, DECEMBER 13, 2023 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.CityofSanMarino.org/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 AGENDA – DECEMBER 13, 2023 PAGE 2 of 7
p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
AGENDA – DECEMBER 13, 2023 PAGE 3 of 7
CEREMONIAL
PRESENTATION OF CITY TILE TO, AND REMARKS FROM, OUTGOING
MAYOR STEVE TALT
REORGANIZATION OF THE CITY COUNCIL BY SELECTING A MAYOR AND
VICE MAYOR
REMARKS FROM THE NEWLY APPOINTED MAYOR
PUBLIC HEARINGS
1. ADOPTION OF RESOLUTION NO. R-23-31 ADOPTING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT FOR FISCAL YEAR 2024-25 Recommendation: Staff recommends the City Council conduct a public hearing to consider the use of CDBG funds for the Senior Outreach Program and ADA compliant Sidewalk Replacement Program in FY 2024-25. If the City Council concurs with staff’s recommendation, the appropriate motion, after the hearing, would be:
“I move to adopt Resolution No. R-23-31, a Resolution of the City Council of the City of San Marino, California adopting the projected use of funds from the Community Development Block Grant program for Fiscal Year 2024-25.”
NEW BUSINESS
2. RECEIVE AND FILE FINANCIAL REPORT FOR FIRST QUARTER (JULY 2023 THROUGH SEPTEMBER 2023)
Recommendation: Staff recommends that Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the financial report reflecting the City’s revenues and expenditures as of September 30, 2023.”
3. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ANNUAL AUDIT) FOR THE FISCAL YEAR ENDED JUNE 30, 2023
Recommendation: Staff recommends that this annual financial statement be received and filed. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the audited financial statements for the fiscal year ended June 30, 2023.”
AGENDA – DECEMBER 13, 2023 PAGE 4 of 7
CONSENT CALENDAR
4. APPROVAL OF CONTRACT FOR IT CONSULTING/MANAGEMENT
SERVICES WITH SDI PRESENCE, LLC
Recommendation: Staff recommends that the City Council approve a three-year professional services agreement with an option to extend the contract for two more years with SDI Presence, LLC for Information Technology Consulting/Management Services. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a three-year professional services agreement with an option to extend the contract for two more years with SDI Presence, LLC for Information Technology Consulting/Management Services and authorize the City Manager to exercise the future option under the contract in his discretion, subject to satisfactory performance and Council budget appropriation.”
5. APPROVAL OF PURCHASE FOR FIRE DEPARTMENT SELF-CONTAINED
BREATHING APPARATUS AND FILL STATION
Recommendation: Staff recommends the Council waive competitive bidding and (1) approve the purchase of 3M Scott self-contained breathing apparatus from Allstar Fire Equipment in the amount of $224,238.28; and (2) approve the purchase of a Stallion Air Centaur fill station from L.N. Curtis in the amount of $82,686.39. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to waive competitive bidding and (1) approve the purchase of 3M Scott selfcontained breathing apparatus from Allstar Fire Equipment in the amount of $224,238.28; and (2) approve the purchase of a Stallion Air Centaur fill station from L.N. Curtis in the amount of $82,686.39.”
6. APPROVAL OF PURCHASE OF ONE POLICE VEHICLE FROM NATIONAL AUTO FLEET IN THE AMOUNT OF $64,810.58
Recommendation: Staff recommends the City Council approve the purchase of one Police Department vehicle from National Auto Fleet in the amount of $64,810.58. “I move to approve the purchase of one Police Department vehicle from National Auto Fleet in the amount of $64,810.58.”
7. APPROVAL TO PROCURE AND INSTALL NEW IRRIGATION
CONTROLLERS FOR LACY PARK IN THE AMOUNT OF $43,595
Recommendation: Staff recommends the City Council approve the procurement and installation of two irrigation controllers from Imperial Sprinkler Supply in the amount of $43,595.
“I move to approve the procurement and installation of two irrigation controllers from Imperial Sprinkler Supply in the amount of $43,595.”
AGENDA – DECEMBER 13, 2023 PAGE 5 of 7
8. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ATLAS
PLANNING SOLUTIONS FOR LOCAL HAZARD MITIGATION PLAN
PREPARATION SERVICES
Recommendation: Staff recommends the Council approve a professional services agreement with Atlas Planning Solutions for Local Hazard Mitigation Plan preparation services. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a professional services agreement with Atlas Planning Solutions for Local Hazard Mitigation Plan preparation services.”
9. APPROVAL OF 2024 LACY PARK MAJOR SPECIAL EVENT PERMIT
DATES AND CO-SPONSORSHIP REQUESTS
Recommendation: Staff recommends the Council approve the 2024 Lacy Park Special Event Permit Dates and Fee Requests. It the City Council concurs with staff’s recommendation, an appropriate motion would be:
”I move to approve the 2024 Lacy Park Special Event Permit Dates and CoSponsorship Requests.”
10. APPOINTMENT TO THE BOARD OF TRUSTEES OF THE GREATER LOS
ANGELES COUNTY VECTOR CONTROL DISTRICT
Recommendation: The Mayor recommends the Council appoint Howard Brody as the City’s representative to the Great Los Angeles County Vector Control District Board of Trustees to serve a two (2) year term. If the City Council concurs with staff’s recommendation, an appropriate motion would be :
”I move to appoint Howard Brody to serve on the Board of Trustees for the Greater Los Angeles Vector Control District for a two (2) year term ending January 1, 2026.
11. CASH AND INVESTMENT REPORT FOR THE MONTH OF OCTOBER 2023
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of October 2023.”
12. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
NOVEMBER 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of November 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
AGENDA – DECEMBER 13, 2023 PAGE 6 of 7
“I move to receive and file the Monthly Disbursements Report for the month of November 2023.”
13. APPROVAL OF NOTICE OF COMPLETION FOR STREET
REHABILITATION PROJECT NO. 21-9271
Recommendation: Staff recommends that the City Council accept the street rehabilitation project as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept Street Rehabilitation Project No. 21-9271 as complete and authorize the City Clerk to file the Notice of Completion.”
14. SCHEDULED VACANCIES FOR COMMISSIONS, COMMITTEES, AND BOARDS FOR CALENDAR YEAR 2024
Recommendation: Staff recommends the Council accept and file the Local Appointments List for all City commissions, committees, and boards for calendar year 2024, and direct the City Clerk to post the list.
15. REQUEST TO CAST VOTES FOR THE SAN GABRIEL BASIN WATER
QUALITY AUTHORITY BOARD OF DIRECTORS
Recommendation: Staff recommends the Council vote in favor of Rosemead City Council Member Margaret Clark. If Council concurs, the appropriate action would be:
“I move to approve the vote in favor of Rosemead City Councilmember Margaret Clark to the San Gabriel Basin Water Quality Authority Board of Directors and adopt Resolution No. R-23-32, A Resolution of the City Council of the City of San Marino, California, Casting its Vote for Councilmember Margaret Clark to Represent Cities without Prescriptive Pumping Rights on the Board of the San Gabriel Basin Water Quality Authority.”
16. WINTER 2023 PUBLIC TREE REMOVAL LIST
Recommendation: This is an informational item. Therefore, no action is required by City Council.
17. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the November 2023 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the special meeting of November 8, 2023, and the regular meeting of November 8, 2023.”
AGENDA – DECEMBER 13, 2023 PAGE 7 of 7
18. ADOPTION OF ORDINANCE NO. O-23-1409 (SECOND READING) ADDING MUNICIPAL CODE SECTION 23.05.03 REGARDING
DEVELOPMENT STANDARDS AND OBJECTIVE DESIGN STANDARDS
FOR MULTI-FAMILY RESIDENTIAL DEVELOPMENT PROJECTS IN THE
HISTORICAL AND CULTURAL ZONE
Recommendation: Staff recommends the Council adopt Ordinance No. O-23-1409. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to adopt Ordinance No. O-23-1409, an Ordinance of the San Marino City Council adding San Marino Municipal Code Section 23.05.03 regarding development standards and objective design standards for multi-family residential development projects in the Historical and Cultural Zone.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 12/8/2023 ALISON WALKER
CITY CLERK