Agenda packet — San Marino City Council, December 13, 2023 (part 2 of 2)

PAGE 323 of 589
1 Lot Scott Annual Flow Test (To be done one year from the Inservice Date) Cost $50.00 x 21 = $1,050.00 $1,050.00
1 Lot Scott Annual Fit Test (To be done Pre-Purchase Date) Cost $40.00 x 21 = $0.00 No Cost - Included on this purchase Only $0.00 $0.00
Terms: Net 30
FOB: Destination (Free Shipping)
Delivery: 14-18 Weeks ARO or Sooner
Subtotal $204,783.82

9.500% $19,454.46
Rene Reyes S & H $0.00
Labor $1,050.00
[email protected] Total $224,238.28

Page 2 of 2 ends

PAGE 324 of 589
Ph: 323-780-0254
TF: 866-557-0254
Fax: 714-522-5001
[email protected]
UEI#: DDLSADSWN7U7
Pacific South Division
15523 Carmenita Road
Santa Fe Springs, CA 90670
www.LNCurtis.com
Quotation No. 251206

Page 1 of 3 ends

Quotation
CUSTOMER: SHIP TO:

San Marino City Fire
Department
2200 Huntington Drive
San Marino CA 91108
San Marino City Fire
Department
2200 Huntington Drive
San Marino CA 91108
QUOTATION NO. ISSUED DATE EXPIRATION DATE
251206 07/25/2023 08/31/2023

SALESPERSON CUSTOMER SERVICE REP
Ed Shabro
[email protected]
760-250-1180
Ken Perry
[email protected]
510-268-3326
REQUISITION NO. REQUESTING PARTY CUSTOMER NO. TERMS OFFER CLASS C35892 Net 30 FR
F.O.B. SHIP VIA DELIVERY REQ. BY
FTSP Standard Shipping

NOTES & DISCLAIMERS
Thank you for this opportunity to quote. We are pleased to offer requested items below. If you have any questions, need additional information, or would like to place an order, please contact your Customer Service Rep as noted above.

Safety Warning Notice: Products offered, sold, or invoiced herewith may have an applicable Safety Data Sheet (SDS) as prepared by the manufacturer of the product. Any handlers or users of product should refer to applicable SDS prior to handling or utilizing the product. Applicable SDS are included with shipment of products. For other important product notices and warnings, or to request an SDS, please contact Curtis or visit https://www.lncurtis.com/product-notices-warnings PAGE 325 of 589
Ph: 323-780-0254
TF: 866-557-0254
Fax: 714-522-5001
[email protected]
UEI#: DDLSADSWN7U7
Pacific South Division
15523 Carmenita Road
Santa Fe Springs, CA 90670
www.LNCurtis.com
Quotation No. 251206

Page 2 of 3 ends

LN QTY UNIT PART NUMBER DESCRIPTION PL UNIT PRICE TOTAL PRICE 1 1 EA STALLION AIR
CUSTOM
As Follows:
#CEN2-
102CCG2
CENTAUR 2 Design - 10 HP 208/3/60
VAC- 13 CFM - 6000 psi
-4 Stage 4 Cylinder - Pressure
Lubricated with all Standard
Features. UL CASSIFIED STATIONARY

TWO POSTION

CONTAINMENT FILL STATION,

ACCEPTS SCBA AND SCUBA
CYLINDERS 80 CU FT COMPLETE

WITH REGULATOR, SHUT
OFF VALVE AND SCBA GAUGE.

INDIVIDUAL SHUTOFF VALVE
FOR EACH POINT OF FILL. OPTIONAL

BANK FEATURES
AVAILABLE.
(Storage Capacity is 3 Cylinders. ASME
or ISO)
$43,050.95 $43,050.95
2 1 EA STALLION AIR
CUSTOM
As Follows:
#COM INTERGRATED CARBON

MONOXIDE MONITOR
FITS, CENTAUR2 / CENTAUR2-4 /
CENTAUR3 / ENBARR /

GIDRAN / PERCHERON / PEGASUS /
SAT
$3,255.75 $3,255.75
3 1 EA STALLION AIR
CUSTOM
As Follows:
#CEN-3BK THREE BANK CASCADE

CONTROL
$1,871.20 $1,871.20
4 1 EA STALLION AIR
CUSTOM
As Follows:
#CENAFG3-
3BK
AUTO FILL SYSTEM 3 BANK
$8,185.90 $8,185.90
PAGE 326 of 589
Ph: 323-780-0254
TF: 866-557-0254
Fax: 714-522-5001
[email protected]
UEI#: DDLSADSWN7U7
Pacific South Division
15523 Carmenita Road
Santa Fe Springs, CA 90670
www.LNCurtis.com
Quotation No. 251206

Page 3 of 3 ends

LN QTY UNIT PART NUMBER DESCRIPTION PL UNIT PRICE TOTAL PRICE 5 1 EA STALLION AIR
CUSTOM
As Follows:
#6000A3C CASCADE ASME SYSTEM
3 CYL 6K
$14,674.00 $14,674.00
6 1 EA CURTIS SERVICE
NC

LABOR ONLY, NON CONTRACT AS
BELOW
*COMPRESSOR START UP
$2,000.00 $2,000.00
Small Business
CAGE Code: 5E720
SIC Code: 5099
Federal Tax ID: 94-1214350
UEI #DDLSADSWN7U7
This pricing remains firm until 08/31/2023. Contact us for updated pricing after this date.

Due to market volatility and supply shortages, we recommend contacting your local L.N. Curtis and sons office prior to placing your order to confirm pricing and availability. This excludes our GSA Contract and other Fixed Price Contracts which are governed by contract-specific prices, terms, and conditions.

Subtotal $73,037.80
Estimated Tax Total $6,748.59
Transportation $2,900.00
Total $82,686.39
View Terms of Sale and Return Policy
PAGE 327 of 589
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director;
John Incontro, Police Chief
DATE: December 13, 2023
SUBJECT: APPROVAL OF PURCHASE OF ONE POLICE VEHICLE FROM NATIONAL AUTO FLEET IN THE AMOUNT OF $64,810.58

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Safe Community

BACKGROUND
On June 14, 2023, the City Council approved the Fiscal Year 2023-24 Operating and Capital Improvement budgets. As part of the capital equipment component of the budget, the City Council approved a total of $205,000 for the purchase of two Police Department vehicles and the equipment oufitting; one for the patrol fleet ($115,000) and one for the Police Chief ($90,000).

Given current vehicle availability, Staff is proposing purchasing one vehicle, a 2024 Chevrolet Tahoe for the Police Department’s Patrol Fleet, from National Auto Fleet in the total amount of $64,810.58.

DISCUSSION
The vehicle requested for purchase by the Police Department is a Chevrolet Tahoe for the patrol fleet. The existing vehicle is a 2017 Ford Explorer that has exceeded the recommended replacement period. The new vehicle is critical within the Department’s fleet and is commonly used as a command post during field operations. The patrol vehicle also carries a considerable amount of equipment to assist the Department in its activities. While staff had originally proposed the purchase of two new Chevrolet Tahoes during the FY 23-24 budget process, a very limited vehicle supply enables the City to only Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 328 of 589
purchase one vehicle at this time.

The Public Works Department received a quote from for $64,810.58 from National Auto Fleet for the purchase of the 2024 Chevrolet Tahoe, as requested by the Police Department. National Auto Fleet is a part of the Sourcewell cooperative purchasing alliance, which manages the solicitation process and awards contracts to suppliers on behalf of government and nonprofit agencies. Agencies that purchase supplies and equipment through a Sourcewell contract benefit from lower costs by combining the purchasing power of more than 50,000 government, education, and non-profit organizations. As such, the vehicle is being procured at a competitive price.

FISCAL IMPACT & PROCUREMENT REVIEW
The FY 2023-24 approved budget includes $205,000 in account #591-30- 4613-9300 (Police Capitalized Equipment – Vehicles) for the purchase of two Police Department vehicles and equipment outfitting. At this time, staff is purchasing one of the two vehicles utilizing a cooperative purchasing alliance through National Auto Fleet for the purchase of the Chevrolet Tahoe in the amount of $64,810.58. The remaining funds will go towards outfitting the vehicle.

The purchase of the vehicle is in compliance with the City’s procurement policy, as the Department will be using a cooperative purchasing alliance in accordance with SMCC 02.06.05.B.6.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council approve the purchase of a Police Department vehicles from National Auto Fleet in the amount of $64,810.58. “I move to approve the purchase of a Chevrolet Tahoe for the Police Department from National Auto Fleet in the amount of $64,810.58”

ATTACHMENTS

1. Quote from National Auto Fleet

2. Police Department Vehicle CIP Forms
PAGE 329 of 589
PAGE 330 of 589

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Patrol Fleet Vehicle Replacement
Patrol Fleet Vehicle Replacement - Vehicle #1 Watch Commander's Vehicle Police Department - City Yard
Police Commander Blonde' Equipment / Vehicle
$ 115,000 On-going Vehicle Replacement Project
Vendor Installation
$ 115,000 $ 0 $ 0 $ 0 $ 0 $ 115,000
CE $ 115,000 CE CE CE CE CE $ 115,000
$ 0
$ 0
$ 0
$ 0
367
PAGE 331 of 589

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
The Department is requesting the purchase of a 2023 Chevy Tahoe for the patrol fleet. The current patrol vehicle used by the on-duty watch commander is a 2017 Ford Explorer. By June 2023, this vehicle will have approximately 75,000 miles on the odometer and approximately 11,627 idle engine hours. The industry standard (32 California Police Agencies Surveyed) for a police vehicle replacement is 90,000 miles or 3.5 years. This vehicle is currently at 83% of the recommended mileage, and is twice the recommended replacement period.

As with all patrol vehicles, this is a critical vehicle within our fleet and it is commonly used as a command post during operations in the field. The vehicle is expected to carry a considerable amount of equipment, including but not limited to, breaching tools, less-lethal projectile launcher (40mm), riot gear, personal protective equipment, maps, dry erase board, preliminary alcohol screening device, unmanned aerial vehicle, etc. The amount of equipment this vehicle carries is another reason for selecting the larger Chevy Tahoe.

The 2023 Chevy Tahoe requested for FY 2023-24 will need to be evaluated for potential replacement in FY 2027-28, in accordance with industry standards. The eventual replacement is listed under future requests. $ 75,000 $ 0
$ 0 $ 115,000
$ 0 $ 0
$ 0 $ 0
$ 0 $ 0
$ 40,000 $ 115,000
$ 115,000
$ 0
FY 2023-24
This is a fleet related Capital Improvement acquisition. After the initial purchase of $115,000, the ongoing maintenance costs will be paid through the Police Department Vehicle Repair & Maintenance account. The amount for repairs will vary based on the actual repair. There is currently no need to increase funding in the Vehicle Repair & Maintenance account. Roughly half of the total cost of this vehicle is associated with extensive electrical work related to the lights, siren, mobile digital computer, radios, power banks, as well as the cost for fabrication and installation of a heavy-duty storage system installed in the back passenger compartment and trunk area. This vehicle will need to be evaluated for future replacement in FY 2027-28 in accordance with industry standards.

Vehicle Outfitting
368
PAGE 332 of 589
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: December 13, 2023
SUBJECT: APPROVAL TO PROCURE AND INSTALL NEW IRRIGATION

CONTROLLERS FOR LACY PARK IN THE AMOUNT OF
$43,595

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Well-Maintained Infrastructure

BACKGROUND
On June 14, 2023, the City Council approved the Fiscal Year 2023-24 Operating and Capital Improvement budgets. As part of the CIP budget, the City Council approved the appropriation of $50,000 for Citywide Irrigation Upgrades. The upgrades for FY 2023-24 are solely focused on upgrading the irrigation controllers at Lacy Park, which will improve the efficiency of the park’s irrigation system and save money.

DISCUSSION
The City is responsible for irrigating approximately 35 acres of landscaping at Lacy Park. The existing irrigation system at the park is several decades old, and therefore outdated and inefficient. To remedy this issue, staff is proposing the replacement of the two irrigation controllers in the park with new smart controllers. The newer Toro smart controllers are compatible with the City’s existing Toro irrigation system, and will improve the efficiency of the system to save staff time, water and money.

The Parks and Public Works Department received one quote from Imperial Sprinkler Supply for the procurement and installation of two Toro irrigation Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 333 of 589
controllers and appurtenant devices in the total amount of $43,595 (including procurement and installation). Imperial Sprinkler Supply is part of Sourcewell, a cooperative purchasing alliance that manages the solicitation process and awards contracts on behalf of government and non-profit agencies. Agencies that purchase supplies and equipment through Sourcewell benefit from lower costs by combining the purchasing power of more than 50,000 government, education, and non-profit organizations. As such, the purchase would be in compliance with the City’s procurement policy per SMMC SMCC 02.06.05.B.6. and bidding requirements may be waived.

Based on the quote and the fact that Imperial Sprinkler Supply is a participant in the Sourcewell cooperative purchasing alliance, staff recommends the two irrigation controllers be procured from and installed by Imperial Sprinkler Supply in the amount of $43,595.

It is important to note this is the first phase of irrigation upgrades needed in the park. This phase does not address the irrigation lines themselves that are also several decades old, and require frequent repairs. The second phase of this project to replace the irrigation lines will be addressed in a future project once the realignment of the Lacy Park storm drain line that is currently in design as part of a separate capital improvement project is finalized, and any impact to the existing irrigation lines can be confirmed.

FISCAL IMPACT & PROCUREMENT REVIEW
As noted earlier, the City Council approved $50,000 for Citywide Irrigation Upgrades in the FY 2023-24 capital improvement budget. A sufficient amount is available in Account # 394-50-4600-7041 to cover the cost of the purchase.

The purchase is in compliance with the City’s procurement policy, as the Department will be using a cooperative purchasing alliance in accordance with SMCC 02.06.05.B.6.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council approve the procurement and installation of two irrigation controllers from Imperial Sprinkler Supply in the amount of $43,595.

PAGE 334 of 589
“I move to approve the procurement and installation of two irrigation controllers from Imperial Sprinkler Supply in the amount of $43,595.”

ATTACHMENTS

1. Irrigation Controller Quotes

2. Citywide Irrigation Upgrades CIP Form
PAGE 335 of 589

LACY PARK LACY PARK CSM
PAGE 336 of 589

LACY PARK LACY PARK CSM
PAGE 337 of 589

LACY PARK LACY PARK CSM
PAGE 338 of 589

LACY PARK
PAGE 339 of 589

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Citywide Irrigation Upgrades
Upgrades of the City's outdated irrigation systems at Lacy Park and center medians.

Citywide
Parks and Public Works Amber Shah Parks and Grounds
$ 50,000 New Project
Contractor
$ 50,000 $ 0 $ 0 $ 0 $ 0 $ 50,000
CC $ 50,000 CC CC CC CC CC $ 50,000
$ 0
$ 0
$ 0
$ 0
269
PAGE 340 of 589

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
The City is responsible for irrigating approximately 60 acres of landscaping between Lacy Park and the center medians on Huntington Drive, Sierra Madre Boulevard, and Old Mill Road. The existing irrigation systems are several decades old, and therefore are outdated and require frequent, expensive repairs. The first step of upgrading the irrigation systems would be to hire a consultant to perform a condition assessment of the existing systems and engineering design for upgrades. This would help identify urgent repairs and also assist the City in developing a phased approach to the improvements over multiple years to avoid incurring significant costs in a single fiscal year. Once complete, these irrigation improvements will help save staff time and money on repairs, and will also improve the efficiency of water usage in the City. Construction costs to be determined upon completion of the condition assessment/design work. $ 50,000
$ 50,000
$ 50,000
$ 50,000
FY 23-24
270
PAGE 341 of 589
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Mario Rueda, Fire Chief
Jennifer McGee, Management Analyst
DATE: December 13, 2023
SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENT

WITH ATLAS PLANNING SOLUTIONS FOR LOCAL HAZARD

MITIGATION PLAN PREPARATION SERVICES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community

BACKGROUND
The Disaster Mitigation Act of 2000 (DMA2000) established a national program for pre-disaster mitigation, which provides federal funding for projects that are not dependent on a presidential disaster declaration and streamlines the administration of disaster relief. In order to be eligible for federal disaster relief, DMA2000 requires that local agencies conduct a disaster mitigation planning process that includes drafting of a local hazard mitigation plan (LHMP) for addressing:
• Cost effective actions for risk reduction that are agreed upon by stakeholders and the public;
• Providing resources for the greatest risks and vulnerabilities; • Building partnerships involving residents, organizations, and businesses;
• Education and awareness of hazards and risks; and
• Communicating priorities to state and federal officials.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 342 of 589
In addition, this process is used to identify policies and actions that can be implemented over the long term to reduce risk and future losses. LHMPs form the foundation for a community’s long-term strategy to reduce disaster losses and break the cycle of disaster damage, reconstruction, and repeated damage. The Federal Emergency Management Agency (FEMA) requires LHMPs to address hazards, vulnerability and risk to be eligible for future FEMA mitigation grant funds and reimbursement of disaster related expenses.

State and local governments must prepare and adopt an update to federally approved LHMPs that comply with FEMA requirements every five years. The City of San Marino’s current LHMP was prepared by Soteria Emergency Management. The LHMP was adopted in 2019 and will expire in 2024.

DISCUSSION
The San Marino Fire Department published a Request for Proposals (RFP) on the City’s website and on the PlanetBids procurement portal on October 4, 2023. Additionally, invitations were sent by mail to a list of recommended vendors compiled by the Area C Disaster Management Coordinator. The RFP was open for one month and was closed on November 3, 2023.

The Fire Department received proposals from eleven vendors in response to the RFP. The proposals were reviewed by Fire Department staff and evaluated based on the vendor’s background and experience, description of services, project schedule, and cost proposal.

Focus Point Emergency Management Consulting Services, LLC $29,820 MCG & Associates $34,980
Atlas Planning Solutions $38,000
R.E. Patterson and Associates $44,500
Innovative Emergency Management, Inc. $48,714
Risk Management Professionals $50,397
Integrated Solutions Consulting $74,750
Jacob Green & Associates $74,800
H2O Partners $78,680
Apetrow Consulting $86,850
Minager & Associates $110,781
Of the eleven proposals received, R.E. Patterson and Associates and Atlas Planning Solutions presented proposals that offered the most competitive combination of previous LHMP experience, scope of services, and cost. The Fire Department contacted references and reviewed samples of LHMPs that each vendor had prepared for other agencies. Ultimately, the Fire Department concluded that Atlas Planning Solutions will provide the best overall value of PAGE 343 of 589
experience, services, and cost.

Atlas Planning Solutions (APS) is a woman-owned, and service-disabled veteran-owned business located in Riverside, CA. APS specializes in the integration of planning tools like Local Hazard Mitigation Plans and Climate Adaptation Vulnerability Assessments into the General Plan. APS staff have completed or are currently working on several LHMPs throughout the state and has extensive experience assisting communities as they address the changing legislative requirements and frameworks governing hazards and resiliency within California. References for previous LHMP experience include the City of Ontario, City of Anaheim, City of Irvine, and City of Huntington Beach.

If an agreement is approved, APS services would commence immediately upon receiving notification to proceed. The term of the agreement shall be from commencement until the LHMP is signed off with FEMA, CalOES and adopted by the San Marino City Council. APS anticipates a 9-to-10-month schedule with a projected completion date in September 2024.

FISCAL IMPACT & PROCUREMENT REVIEW
The FY 2023-2024 Adopted Operating & Capital Budget includes $38,000 in Emergency Management account #101-36-4150-0000 (Other Contract Services).

The Finance Director has reviewed this report and determined this is in accordance with the City’s procurement policy and award the agreement to Atlas Planning Solutions.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

PUBLIC SAFETY COMMISSION REVIEW
The Public Safety Commission met on November 20, 2023 and reviewed this item as a part of their regular meeting agenda. The Commission’s review included several questions to ensure the Department’s report included the negotiated amount of the contract, and that the selected vendor’s experience did not favor larger municipalities. Fire Chief Rueda explained that the contract is for the negotiated amount, and Atlas Planning Solutions’ experience also included a jurisdiction comparable to San Marino.

PAGE 344 of 589
One additional question concerned which consultant had prepared the LHMP for the City of South Pasadena. R.E. Patterson and Associates prepared the City of South Pasadena’s LHMP and was considered by the San Marino Fire Department; cost and services led to the selection of Atlas Planning Solutions.

One last concern raised by the Public Safety Commission included a likely lapse in the City being without an approved LHMP. The City’s last LHMP expires on February 13, 2024. Our City’s 2024 LHMP will be complete in the first quarter of 2024; however, the approval process with both the State of California and FEMA will take several additional months. While not ideal, the lapse is not uncommon in the LHMP development process.

The Public Safety Commission has reviewed the report and unanimously supported the Fire Department’s recommendation to City Council.

RECOMMENDATION
Staff recommends the Council approve a professional services agreement with Atlas Planning Solutions for Local Hazard Mitigation Plan preparation services.

If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a professional services agreement with Atlas Planning Solutions for Local Hazard Mitigation Plan preparation services.”

ATTACHMENTS

1. Professional Services Agreement

2. Bid Proposal from Atlas Planning Solutions
PAGE 345 of 589
1 of 16

PROFESSIONAL SERVICES AGREEMENT
between
The City of San Marino
2200 Huntington Drive
San Marino, CA 91108
&

ATLAS PLANNING SOLUTIONS
6578 BARRANCA DRIVE
RIVERSIDE, CA 92506
This Professional Service Agreement (“the Agreement”) is made as of December 13, 2023 (the “Effective Date”), by and between ATLAS PLANNING SOLUTIONS (“Consultant”), and the City of San Marino (“City”), a California municipal corporation, (collectively, “the Parties”).

PAGE 346 of 589
2 of 16

RECITALS
A. City desires certain professional services as specified in this Agreement.

B. Consultant represents that it is qualified and able to provide City with such services.

NOW THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows:

AGREEMENT

1.0 Scope of Services

1.1. Consultant shall provide those services (“Services”) set forth in the attached Exhibit A.

1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local laws, ordinances, codes, and regulations.

1.4. Consultant shall not be compensated for any work performed unless it is specified in Exhibit A or City authorizes such work in advance and in writing. Any work so authorized by City shall become part of the Services for purposes of this Agreement.

2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue until completion of Services set forth in attached Exhibit A, unless sooner terminated as provided in Section 5.0 of this Agreement.

3.0 Consultant’s Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $38,000. Any additional work authorized by the City in writing pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B. Pursuant to Section 02.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services of greater than thirty thousand dollars ($30,000).

4.0 Method of Payment

4.1. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the PAGE 347 of 589
3 of 16
services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. City will pay Consultant all undisputed charges within 30 days of receiving Consultant’s invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other required or authorized deductions from payments made to Consultant.

4.2. Upon 24-hour notice from City, Consultant shall allow City or City’s agents or representatives to inspect at Consultant’s offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City’s rights under this Section 4.2 shall survive for two years following the expiration or earlier termination of this Agreement.

5.0 Termination

5.1. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least thirty (30) calendar days before the termination is to be effective.

5.2. Consultant may terminate this Agreement for cause in the event City fails to cure a default under this Agreement within thirty (30) days after Consultant has given City notice of such default.

5.3. Upon termination of this Agreement, Consultant shall cease all work under this Agreement and deliver to City all materials, reports, documents, notes or other written materials compiled through the last working day this Agreement is in effect. City shall pay Consultant for all services satisfactorily rendered through the last working day this Agreement is in effect; provided that in no event, including but not limited to termination, shall Consultant be entitled to receive more than the maximum compensation set forth in Section 3. Neither party shall have any other claim against the other party by reason of termination pursuant to this Section 5.0.

6.0 Reports, Information, and Work Product

6.1. Consultant shall deliver to City: (1) any reports on the status of the Services upon City’s request and in such time and in such form as City may require; and (2) all material furnished to Consultant by City upon City’s request and/or upon the expiration or termination of this Agreement.

6.2. Unless the Parties agree in writing, all draft and final reports, documents, and other written material, and any and all images, ideas, concepts, designs including without limitation any website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Consultant in the performance of this Agreement (collectively, “Work Product”) shall be considered to be “works made for hire” for the benefit of City. All Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made.

Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work PAGE 348 of 589
4 of 16
Product. Consultant hereby assigns to City all rights of ownership to the Work Product, including but not limited to any and all related intellectual property and proprietary rights that are not otherwise vested in the City pursuant to this paragraph.

6.3. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals necessary to the production of the Work Product, and that upon final payment, City shall have full legal title to the Work Product, and full legal authority and the right to use and reproduce the Work Product for any purpose.

Consultant shall defend, indemnify, and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city officials, harmless from any loss, claim, or liability in any way related to a claim that any use by the City of any of the Work Product violates federal, state, or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents, or other means of protecting intellectual property rights, and/or interests in products, ideas, or inventions.

Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret, or trademarked documents, materials, equipment, devices, or processes in connection with its provision of the Work Product produced under this Agreement. If any use by city of any of the Work Product or other deliverables is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using such Work Product and/or other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (b) modify the Work Product and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement.

6.4. Consultant’s obligations under this Section 6.0 shall survive the expiration or termination of this Agreement.

7.0 Party Representatives

7.1. City’s representative for purposes of this Agreement is the City Manager or the person designated in writing by the City Manager. The City Manager’s designee may exercise the authority of the City Manager provided in this Agreement excepting approval of any expenditure that would exceed a total compensation allowed under the Agreement.

7.2. AARON PFANNENSTIEL is Consultant’s representative for purposes of this Agreement.

8.0 Notices

8.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of San Marino
2200 Huntington Drive
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San Marino, California 91108
Attn: City Manager
To Consultant: ATLAS PLANNING SOLUTIONS
6578 BARRANCA DRIVE
RIVERSIDE, CA 92506
Attn: AARON PFANNENSTIEL

8.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

9.0 Independent Consultant

9.1. Consultant is an independent contractor and not an employee of City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to:
social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

9.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s personnel practices.

City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

All duties of Consultant under this Section 9.2 shall survive termination of this Agreement.

9.3. In the event that Consultant provides any of the Services by or through any employee or any person whose work under this Agreement becomes cause for any payment or contribution required by law, including but not limited to the California Public Employees' Pension Reform Act (PEPRA), to the Public Employee Retirement System, Consultant shall be solely responsible for all such payments or contributions. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s failure to make any such payment or contribution. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. All duties of Consultant under this Section 9.3 shall survive PAGE 350 of 589
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termination of this Agreement.

10.0 Subcontractors
Unless otherwise specified in Exhibit A, no portion of this Agreement shall be subcontracted without the prior written approval of the City Manager. Consultant is fully responsible to City for the performance of any and all subcontractors, if any.

11.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City Manager. Any purported assignment without such consent shall be void and without effect.

12.0 Insurance

12.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements, including but not limited to additional insured endorsements, effecting coverage required by this Agreement on forms satisfactory to City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City, if requested.

All certificates and endorsements shall be received and approved by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.2. General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

12.3 Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.

12. 4 Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous PAGE 351 of 589
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coverage through a period no less than three years after completion of the services required by this agreement.

12.5 Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

12.6 Umbrella or excess liability insurance. Consultant shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer; • “Pay on behalf of” wording as opposed to “reimbursement”; • Concurrency of effective dates with primary policies.

Should Consultant obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.

Other provisions or requirements

12.7. Proof of insurance. Consultant shall provide certificates of insurance and required endorsements to City as evidence of the insurance coverage required herein.

Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City for the contract period and any additional length of time required thereafter. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.8 Duration of coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or sub-consultants.

12.9 Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess PAGE 352 of 589
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insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured.

12.10 City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.

12.11 Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

12.12 Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.

12.13 Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

12.14 Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

12.15 Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the City PAGE 353 of 589
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immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

12.16 Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

12.17 Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

12.18 Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

12.19 Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the City, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor. Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to City for review.

12.20 City’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change.

If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation.

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12.21 Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

12.22 Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

12.23 Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

13.0 Indemnification, Hold Harmless, and Duty to Defend

With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant’s own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees related only to Consultants’ performance of this Agreement. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, City, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this Section shall survive termination of this Agreement.

13.2. Consultant must obtain executed indemnity agreements with provisions identical to those in Section 13.1 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of the Services. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless, and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged, or threatened, arising or claimed to arise out of, pertaining to, or relating to the acts or omissions of Consultant’s PAGE 355 of 589
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subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors, or their respective officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) limited to the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.

14.0 Equal Opportunity
Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

15.0 Labor Certification

15.1. By its signature hereunder, Consultant certifies it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code. Consultant shall provide evidence of such coverage before commencing the performance of the Services.

15.2. Consultant certifies that in the performance of the Services, Consultant shall not, in any manner, employ any person or contract with any person so that any Services so performed by such person would be subject to the workers’ compensation laws of the State of California unless and until Consultant gives City a certificate of consent to selfinsure or a certificate of Workers' Compensation Insurance Coverage.

15.3. In the event Consultant hires a subcontractor who has employees to perform the Services or any part thereof, then Consultant shall either require the subcontractor to obtain Workers’ Compensation Insurance Coverage, or must obtain Workers’ Compensation Insurance Coverage for the subcontractor’s employees.

15.4. Any Workers’ Compensation Insurance Coverage required by or for this Agreement shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, its agents, and its subcontractors.

16.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties.

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17.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.

18.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California.

19.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement.

20.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.

21.0 Headings
Headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement.

22.0 Force Majeure
Consultant shall not be liable for any failure to perform any obligation under this Agreement if Consultant presents that City in its sole judgment deems acceptable that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

23.0 Final Payment Acceptance Constitutes Release
Consultant’s acceptance of City’s final payment under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for the Services or anything done or furnished relating thereto. Neither City’s payment to Consultant nor approval of payment constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such or payment or approval be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.

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24.0 Prohibited Interests; Conflict of Interest

24.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.

Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained.

24.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift.

24.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in this subsection.

25.0 Attorneys’ Fees
If either party commences any legal, administrative, or other action against the other party arising out of or in connection with this Agreement, the prevailing party in such action shall be entitled to have and recover from the losing party all of its attorneys’ fees and other costs incurred in connection therewith.

26.0 Exhibits
Each exhibit referenced in this Agreement is hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control.

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27.0 Corporate Authority

27.1. Each person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of Consultant and that by his or her execution, Consultant is formally bound to the provisions of this Agreement.

27.2. Consultant certifies it is aware of the requirements of Sections 313 of the California Corporations Code. If Consultant is a corporate entity, it shall either: (a) provide City written proof that each person executing this Agreement on Consultant’s behalf is duly authorized to bind Consultant; or (b) provide two signatories to this Agreement, of whom the first must be Consultant’s chairman of the board, president, or a vice president and the second must be Consultant’s secretary, an assistant secretary, its chief financial officer, or an assistant treasurer.

IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the Effective Date.

CITY OF SAN MARINO
By:_________________________
Philippe Eskandar
City Manager
Attest:

By:_________________________
City Clerk
Approved as to Form:

By:_________________________
Joseph Montes
City Attorney

CONSULTANT
By:_____________________________ (Sign)
Name: __________________________ (Print)
Title: __________________________ (Print)
By:_____________________________ (Sign)
Name: __________________________ (Print)
Title: __________________________ (Print)
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Exhibit A
Scope of Services
Scope of Services found on following page
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IV. Description of Services
The following scope of work is based on the APS Team's understanding of the desired tasks and level of effort necessary to complete a DMA 2000–compliant LHMP update. The scope developed is consistent with the City's RFP, including tasks that ensure an efficient and effective planning process. If any proposed tasks need refinement or further discussion, the APS Team will be happy to work with staff to address their needs.

Phase 1 - LHMP Planning/Development Process
LHMP Project Team Kickoff Meeting
APS will conduct a Kick-Off meeting (in person or virtual) with the City’s project manager, and other staff to form the LHMP Project Team, including key City Departments, identified stakeholders, and other relevant organizations/agencies that support City functions.

LHMP Kickoff Meeting - As part of this meeting, the APS Team will conduct initial research and discuss key project outcomes, prior planning efforts, and current issues facing the City. This meeting will also act as an opportunity to further refine the scope of services provided by the city (if necessary), as well as establishing a feasible and realistic schedule of necessary steps to complete the LHMP update.

LHMP Project Team Meetings
Since this is an update to the plan, the APS Team anticipates the need for two internal LHMP Project Team meetings (in person or virtually) to facilitate the hazard mitigation planning process.

A summary of the anticipated topics for these meetings include:

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LHMP Project Team Meeting 1 – Review the planning process, update to key hazards of concern, data gathering and research, review of base map and hazards mapping, and confirmation of critical facilities list.

LHMP Project Team Meeting 2 – Review of hazards and risk assessment and discussion and review of prior plan and new mitigation actions and strategies, including mitigation action prioritization with staff.

Documentation of these meetings will become a foundation of the planning process described in the plan.

Outreach and Engagement
In preparation for outreach and engagement activities, the APS Team will prepare a memorandum to the City describing the community engagement strategy in terms of groups to be contacted, the structure of meetings and workshops, and methods of advertising the events. As part of this task, the APS Team will coordinate with City staff to ensure the list of contacts is comprehensive and properly targeted.

Upon completion of the engagement memorandum, the APS Team will develop materials to advertise planned workshops and suggest additional methods of alerting residents and property owners about the planning process and the importance of the LHMP. Content for the San Marino social media accounts, the City’s Local Hazard Mitigation Plan Update project website, the City Managers Weekly Briefing newsletter, and print advertisements (such as utility bill inserts), will be prepared for the community engagement opportunities identified in the memo.

To meet the latest FEMA requirements, the APS Team assumes two public meetings will be conducted, to provide input during plan development. The following meetings are anticipated:

San Marino Public Safety Commission Meeting
The APS Team recommends conducting this meeting early in the planning process to allow the Commission and residents an opportunity to learn about the planning process and provide feedback regarding the previous plan and new issues or trends of concern that the updated plan can address. This meeting will coincide with the release of the Local Hazard Mitigation Plan Survey and serve as the first opportunity for the public to provide input into the plan update process. This meeting will include a formal presentation to the commission.

Public Outreach Workshop
The APS Team will conduct a public outreach workshop in cooperation with the LHMP Project Team, where the residents and businesses of the City are invited for another opportunity to provide valuable input and comments about the plan. This meeting is recommended to coincide with the release of the Public Review Draft of the plan. This meeting will include a formal presentation to the meeting attendees.

APS will also conduct a meeting and present the plan to the City Council in support of the formal adoption process of the Cal OES and FEMA approved plan.

San Marino City Council Meeting
Upon completion of the Cal OES/FEMA review process, the APS Team will support City staff with final adoption of the LHMP. This step in the process concludes the project and ensures compliance with state and Federal requirements. Upon adoption, the City becomes eligible PAGE 362 of 589
for FEMA hazard mitigation grants for another 5-year period. This meeting will include a formal presentation to the City Council.

City Staff Requirements
The APS Team anticipates City staff will support this task by reviewing the engagement strategy memo and outreach content; posting outreach content to the City website, social media accounts, and the City Manager’s Weekly Briefing newsletter; assisting with arranging meeting locations, timing, and pertinent information; and attending meetings to provide feedback during the planning process.

Phase 2 – Hazards Assessment Update
The APS Team, in partnership with the LHMP Project
Team, will discuss the current hazards profiled in the
2019 plan. During LHMP Project Team Meeting #1
these hazard profiles will be confirmed and additional
hazards/requirements will be discussed. The list to
the right identifies the current hazards profiled within the 2019 plan, and potential changes due to updated
FEMA guidance:

As part of the hazard profile updates additional GIS
mapping and analysis will be conducted if deemed necessary. Through this process, the City will have a deeper understanding of local conditions and how your critical facilities may be affected (see Figure 1 for an example).

As a standard practice, the APS Team
addresses climate change within each hazard
profile to ensure compliance with SB 379
requirements as well as FEMA guidance. This
approach has been used by APS and has been
found to make it easier to focus on updating
the content within the plan, improving
readability and continuity. The data and
information gathered during this task will be
shared with the LHMP Project Team during
Meeting #1. During this task, we typically
provide a public outreach opportunity that
conveys the overall project information and
initial information gathered on the hazards of
concern identified by the LHMP Project Team
for public input and feedback.

City Staff Requirements
The APS Team anticipates City staff will provide feedback on relevant hazards, data, and historical information on the hazards of concern and guidance on new issues or concerns to be incorporated into the plan.

Exhibit 1
Current Hazard Profiles
Earthquake (includes Liquefaction)
Wildfire
Flood
Landslide
Windstorm
Human Caused Hazards
(Hazardous Materials Release,
Terrorism)
Climate Change (new requirement)
Figure 1 - Example of LHMP Seismic Hazards Mapping
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Asset Inventory and Vulnerability Analysis
Upon confirming the City's critical facilities inventory, replacement values (provided by City staff), and initial GIS mapping, the APS Team will conduct a vulnerability assessment that relies on this information. This vulnerability assessment will include potential loss estimates, an analysis of the City's development trends and potential changes to demographics, and a social vulnerability analysis, relying on available GIS datasets provided by the City or other local, state, and/or federal agencies (FEMA National Risk Index). All maps prepared will be provided in both ArcGIS and PDF formats for City use. The data and information gathered during this task will be shared with the LHMP Project Team during Meeting #1. A key input will include using FEMA's National Risk Index to estimate potential losses (Figure 2). This is in place of HazUS, as FEMA is now relying on this index to ensure greater consistency between local planning efforts and datasets developed by State and Federal agencies.

In addition to the mapping and analysis, the APS Team will also update the Capabilities Assessment to meet new FEMA requirements. This task includes a review of the existing planning regulations and programs that can support current mitigation capabilities. A key element of this review is identifying ways to expand this capability to ensure future efforts are easier and better integrated into the City mitigation planning framework.

City Staff Requirements
The APS Team anticipates City staff will provide feedback on the Critical Facilities Inventory, the vulnerability assessment and capabilities assessment results, and any relevant data/information that may assist with the analysis as part of this task.

Phase 3 – Hazard Mitigation Plan Strategy Maintenance Strategy To initiate the development of mitigation strategies and actions, the APS Team will review the recently updated General Plan Safety Element, Community Wildfire Protection Plan, Capital Improvement Plans, the 2019 City of San Marino LHMP, LHMPs from surrounding cities, and the State of California HMP. Based on this review, recommendations for the plan's hazard mitigation goals will be provided to the LHMP Project Team for discussion and feedback.

Upon completion of the Capabilities Assessment and Mitigation Goals, the APS Team will prepare a matrix including any current and ongoing strategies, all revised and new City mitigation strategies which includes actions for future implementation. This also includes updating the plan goals and priorities of the City that have changed since the last update to the LHMP in 2019.

Using our mitigation action worksheets, we will identify the department lead for the specific mitigation action, funding and staffing resources, time frame for completion, and implementation Figure 2 - FEMA National Risk Index - Composite Annual Loss for San Marino PAGE 364 of 589
steps for each prioritized mitigation action. The data and information gathered during this task will be shared with the LHMP Project Team during Meeting #2. As part of the mitigation actions development, the APS Team will create a Monitoring and Implementation Workbook that is incorporated into the Appendix of the LHMP. This workbook is intended to help City staff understand how mitigation actions should be monitored and implemented and opportunities to incorporate the plan and mitigation strategies and actions into other City functions and plans.

City Staff Requirements
The APS Team anticipates that City staff will provide feedback on potential strategies and capital improvement projects that may become actions. During LHMP Project Team Meeting #2, it is expected that participants will help identify additional actions to incorporate into the plan, priorities for these actions, and other relevant information to finalize them.

Phase 4 – Plan Draft – Adoption and Approval
Administrative Draft Review and Revision
Upon completing Phases 1 through 3, the APS Team will prepare the Administrative Draft LHMP for City staff review. Using the process identified above, members of the LHMP Project Team will be assisting with plan development as the research, mapping, and analysis are conducted. In doing so, LHMP Project Team members will recognize much of the plan content based on their feedback and review in LHMP Project team meetings 1 and 2. Upon completion, the plan will be provided to City staff for review and comment. Completion of the Administrative Draft LHMP will include a Chapter within the plan that identifies the following key information required by FEMA:
• LHMP Monitoring, Evaluation, Implementation, and Updates • Incorporation of the LHMP in existing planning mechanisms • Schedule for LHMP Implementation
• Continued Public Involvement during the 5-year implementation period.

Once the APS Team has received a consolidated set of comments on the Administrative Draft Plan, the Public Review Draft LHMP will be prepared alongside the FEMA Plan Review Tool, which accompanies the plan when submitted to Cal OES/FEMA for approval.

City Staff Requirements
The APS Team anticipates City staff will provide feedback on the Administrative Draft LHMP document. If LHMP Project Team members identify additional information during this review, this information can be shared and incorporated into the Public Review Draft LHMP.

Public Draft Review and Revision
Upon completion of revisions and approval from the City, the Public Review Draft LHMP will be distributed for public review. Using the City's website, monthly newsletter, and distribution lists, the APS Team will work with staff to identify where the document can be accessed, either electronically or in hard copy. We typically recommend a review period of 30 days, but this can be modified based on staff desires and schedule constraints. We also anticipate City staff will share this as an informational item at the San Marino Public Safety Commission meeting that occurs during the public review process, allowing for questions, comments, and feedback from the public and elected/appointed officials. A compilation of public review comments will be incorporated into the plan, where appropriate, before transmittal to Cal OES/FEMA.

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City Staff Requirements
The APS Team anticipates City staff will assist with outreach and engagement efforts during the public review period. Relying on content prepared by the APS Team, we will work with City staff during the public review period, so they have the information needed to effectively share with residents and property owners.

Cal OES/FEMA Draft Review
Upon completing the public review period, the APS Team will review the comments received and prepare the LHMP for transmittal to Cal OES/FEMA. Completing this task also includes finalizing the FEMA Plan Review Tool (Crosswalk), which accompanies the document when transmitted.

Upon receiving comments from Cal OES and FEMA (if warranted), the APS Team will prepare revisions and coordinate with agency staff until deemed satisfactory, allowing for City adoption.

This task will also include assisting City staff with securing the final Approval Pending Adoption (APA) letter from FEMA and any other applicable regulatory agencies.

City Staff Requirements
The APS Team anticipates City staff will review requested revisions by Cal OES/FEMA, if necessary.

Local Hazard Mitigation Plan Adoption
Upon receiving an Approvable Pending Adoption (APA) letter from FEMA, the APS Team will prepare a final version of the LHMP along with any exhibits or content required for project presentation to any City Commissions and the formal adoption presentation at City Council. The APS Team will assist staff with staff report content and an adoption resolution as part of this task.

The APS Team’s responsibility will be deemed complete once the plan is formally adopted by the City Council, and FEMA’s letter of approval is inserted into the Final Plan.

City Staff Requirements
The APS Team anticipates City staff will provide preferred document templates/formats for adoption materials and provide comments and feedback on presentation materials prepared by the APS Team. This task also assumes City staff will coordinate the dates and times for adoption hearings and any notice required to support those hearings.

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16 of 16
Exhibit B
Fee Schedule
Fee Schedule found on following page
PAGE 367 of 589
IX. Cost Proposal
Atlas Planning Solutions has provided the following cost proposal based on the following assumptions:
• Plan preparation will rely on readily available information from relevant existing plans from local, County and State agencies.
• No additional fees are anticipated beyond those identified in the proposed cost proposal. • A 10% project contingency budget is recommended to allow for unanticipated project needs or additional work desired by the City. Use of this budget would only occur with prior approval by the City’s Project Manager.

The proposed fee is our best estimation based on our understanding of City needs. If any assumptions are incorrect or require refinement, the APS Team will be happy to work with the City to refine this estimate.

Aaron
Pfannenstiel
Suzanne
Murray
Dennis
Larson
Crystal
Stueve
Robert
Jackson
Lee
Rosenberg
225$ 140$ 175$ 140$ 120$ 165$
Phase 1: LHMP Planning / Development Process 30 4 0 6 24 0 $11,030 Project Kick-Off Meeting and Research
(LHMP Project Team identification, Stakeholder Identification) 2 2 4 $1,210 LHMP Project Team Meetings (2) 8 8 $2,760
Community Engagement Strategy/Content 4 4 8 $2,420
Public Workshops (2) 8 4 4 $2,840
Project Management/Coordination 8 $1,800
Phase 2: Hazards Assessment Update 5 6 34 6 22 12 $13,375 Hazard Profiles Update 2 2 2 4 12 $3,080
Hazard Mapping 1 2 16 4 $3,785
Hazard Vulnerability Assessment 1 2 16 4 $3,785
Capability Assessment 1 2 2 12 $2,725
Phase 3: Hazard Mitigation Strategy 3 4 0 12 12 0 $4,355 Develop Hazard Mitigation Goals 1 4 4 $1,265
Develop, Update, Evaluate, and Prioritize Mitigation Actions 1 2 4 4 $1,545 Mitigation Actions Implementation Plan 1 2 4 4 $1,545
Phase 4: Hazard Mitigation Plan Maintenance Process 8 12 4 8 24 4 $8,840 Administrative Draft LHMP 2 4 2 12 4 $3,460
Public Draft Review and Revision 2 4 2 4 4 $2,400
Cal OES/FEMA Draft Review 2 2 4 4 $1,770
Final Plan Approval and Adoption 2 2 4 $1,210
Reimbursable Expenses (mileage, reproduction, other
materials) $400
Grand Total 46 26 38 32 82 16 $38,000
Task Name Total Fees
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Atlas Planning Solutions
6578 BARRANCA DR | RIVERSIDE, CA 92506
Proposal for:

Local Hazard Mitigation Plan Update
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
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City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | i Atlas Planning Solutions
Table of Contents
Table of Contents.........................................................................................................................i I. Cover Letter........................................................................................................................ 1 II. Background and Experience ............................................................................................... 2 Atlas Planning Solutions......................................................................................................... 2 Project Experience ................................................................................................................. 5 III. Statement of Understanding...........................................................................................11 Atlas Planning Team Differentiators ......................................................................................11 Project Approach...................................................................................................................12 IV. Description of Services...................................................................................................12 Phase 1 - LHMP Planning/Development Process..................................................................12 Phase 2 – Hazards Assessment Update ...............................................................................14 Phase 3 – Hazard Mitigation Plan Strategy Maintenance Strategy ........................................15 Phase 4 – Plan Draft – Adoption and Approval......................................................................16 V. Project Schedule and Timeline...........................................................................................18 VI. References.....................................................................................................................19 VII. Acceptance of City Professional Services Agreement ....................................................20 VIII. Proposal Exceptions.......................................................................................................20 IX. Cost Proposal.................................................................................................................22 Attachment A – Staff Resumes ...............................................................................................A-1 PAGE 371 of 589
City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | ii Atlas Planning Solutions PAGE 372 of 589
City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | 1 Atlas Planning Solutions
I. Cover Letter
November 3, 2023 (Updated 11/9/2023)
Jennifer McGee
Management Analyst
City of San Marino Fire Department
2200 Huntington Drive, San Marino, CA 91108
Dear Ms. McGee,
As a unique community in the San Gabriel Valley, San Marino faces numerous challenges associated with natural and human-caused hazards. Hazards like earthquakes, wildfire, landslides, and flooding, can have a significant impact on the daily lives of residents and city operations. Through the hazard mitigation planning process, the City can better understand how these risks can affect residents and businesses. San Marino can take advantage of the great opportunity this local hazard mitigation plan update affords, because many communities see it as a catalyst to address the systemic issues plaguing their community. Like so many other communities throughout California and the nation, San Marino recognizes that past decisions have led to some of the current challenges impacting residents and businesses.

This update can also provide opportunities for the City to better integrate the local hazard mitigation plan into the City’s Safety Element. These documents can expand City capabilities and improve mitigation activities undertaken by City departments. In addition, this update process will require adherence to the latest revisions in FEMA guidance that went into effect on April 19, 2023.

Atlas Planning recently completed one of the first plans approved by Cal OES and FEMA under this new guidance, which we believe will benefit San Marino’s update process. Familiarity and experience with other jurisdictions within the Los Angeles County area have provided unique insight into local hazards. Atlas Planning Solutions was recently awarded the LHMP update project for the City of Bradbury.

For the Atlas Planning Solutions Team, Aaron Pfannenstiel will serve as the project manager and the City's primary point of contact. Mr. Pfannenstiel is committed to ensuring the highest quality product and process for the City and ensures that all personnel proposed will work on this project.

As a firm principal, Aaron has read and will comply with all terms and conditions contained in this RFP and is authorized to negotiate and execute contracts on behalf of the firm. The cost proposal included remains valid for 120 days from the date of submittal. If you have questions or would like to schedule an interview with our team, please contact us at your convenience.

Respectfully submitted,
Aaron Pfannenstiel
Primary Point of Contact
Aaron Pfannenstiel
Principal
Phone: 951-444-9379
Email: [email protected]
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II. Background and Experience
Atlas Planning Solutions
Atlas Planning Solutions (APS) focuses on
making the world a better place. Founded in
2018 in Riverside, California, our mission is to
leverage our skills and experience in
comprehensive planning, climate adaptation,
and hazard mitigation, offering clients a wide
range of consulting services to help them
navigate their complex problems and issues.

Our focus is on successful client outcomes that
build agency capacity, create resilient places to
live and work, and create communities that
thrive in this ever-changing landscape.

As a small, woman-owned, and servicedisabled veteran-owned business in the State of California, APS understands that successful outcomes rely on client satisfaction, optimal project management, and a clear understanding of clients' needs. We strive to exceed our client's expectations, which has translated into repeat business and numerous referrals for our services.

APS specializes in the integration of planning tools like Local Hazard Mitigation Plans and Climate Adaptation Vulnerability Assessments into the General Plan. Since 2006, the State of California has incentivized the integration of these two documents, which has become a significant opportunity for communities throughout California.

Atlas Planning Solutions Business Information
Legal Name: Atlas Planning Solutions |S-Corporation, Incorporated in 2018 in the State of California.

Address: 6578 Barranca Drive, Riverside, CA 92506
Phone: 951-444-9376
Email: [email protected]; [email protected] Firm Principals/ Officers:
• Suzanne Murray – Principal/ CEO
• Aaron Pfannenstiel – Principal/ CFO/Project Manager
Staff Members:
• Dennis Larson – Senior Planner/GIS Analyst
• Crystal Stueve – Senior Planner
• Robert Jackson – Associate Planner
Number of Years in Business: 4+ years
Number of Years Performing Requested Services: 22+ Years PAGE 374 of 589
City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | 3 Atlas Planning Solutions
To support this effort, Atlas Planning Solutions has partnered with Navigating Preparedness Associates. Our two firms frequently partner on projects to provide better client service and increased capabilities. The following are details regarding the firm and personnel:

Navigating Preparedness Associates (NPA) Firm Description Navigating Preparedness Associates (NPA), Limited Liability Corporation (LLC) is a Disabled Veteran-Owned Small Business Enterprise (SDVBE), California #1770371, with a single office located in Lafayette, California. Founded in 2014, NPA provides emergency management solutions for local, state, and federal government and private industry. Our associates are experts in delivering solutions across a broad spectrum of mitigation, preparedness, response, and recovery functions.

Navigating Preparedness Associates (NPA) has decades of experience in the following areas:
• Disaster Mitigation Act (DMA) 2000 Compliant Hazard MitigationPlans • Water District Emergency Preparedness
• Public Health Emergency Preparedness and Response
• City, County, and Special District Emergency OperationsPlans • Maritime Threat Analysis and Response
• Catastrophic Incident Planning
• Homeland Security Exercise and Evaluation Program (HSEEP) Compliant Exercises Qualifications and Experience of Proposed Project Staff The APS team is comprised of key staff with diverse skill sets and experience. We operate under a working principal model, whereby principal owners of the firm are actively involved and engaged with day-to-day client management, deliverable preparation, and project oversight based on client needs. The team members proposed for this effort are summarized below, and resumes are provided in Attachment A.

Aaron Pfannenstiel will serve as the Project Manager for the APS Team and brings over 20 years of community planning experience, focusing on emergency management, hazard mitigation, and community resiliency. With a background in geology, environmental studies, and urban planning, he helps clients understand hazards, assess vulnerabilities, and develop policies, programs, and mitigation strategies that make communities safer.

Suzanne Murray will serve as a Quality Assurance/Quality Control specialist. With over 16 years of technical writing and editing experience and an emphasis on documents and reports prepared for the federal government, including standard operating procedures, information reports, information and white papers, and presentations. Her primary role with Atlas Planning is preparing and reviewing hazard mitigation and emergency management documents.

Dennis Larson will serve as a senior planner and brings over 22 years of experience leading public agency management programs, policy research efforts, and technical analyses. Dennis will provide vital support to plan integration and vulnerability analysis portions of the plan. Mr. Larson's specialties include advanced planning project development, climate resiliency policy, Geographic Information Services, and economic impact analyses.

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Crystal Stueve will serve as a primary researcher and author. With a strong background in writing and research and reliance on over 18 years of experience working for local and federal agencies, she understands the importance of clear communication, documentation of processes and outcomes, and developing plans that are easy to read, understand, and implement.

Robert Jackson will serve as a primary researcher and author. Mr. Jackson has supported Atlas Planning for the past three years, updating LHMPs and Safety Elements, and will bring that knowledge and experience to this effort for the City.

Lee Rosenberg is a Certified Emergency Manager (CEM) with over 35 years of experience leading real-world contingency operations and addressing complex emergency and disaster issues. Mr. Rosenberg is a retired US Navy Captain who also served as a Federal Emergency Management Agency (FEMA) Region IX (RIX) Federal Coordinating Officer. Mr. Rosenberg will serve as a senior planner and subject matter expert for this project, lending his experience and leadership to this project.

Team Organizational Chart
To effectively manage the APS Team, the following organization chart was developed to highlight how team members will interact with the City. The primary point of contact for the APS Team, Aaron Pfannenstiel, will be the primary point of contact with the City's Project Manager and the go-between for the rest of the APS Team. This structure is similar to many of the other successful projects completed by our team in jurisdictions throughout California.

All staff proposed on this organizational chart will perform the duties prescribed in this proposal.

If, for any reason, a staffing change is required, Aaron Pfannenstiel will notify the City's Project Manager of the proposed change and receive written approval for the proposed change prior to new staff working on the project.

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Project Experience
Atlas Planning Solutions' Hazard Mitigation Planning Experience Atlas Planning Solutions staff have completed or are currently working on several Local Hazard Mitigation Plans and General Plan Safety Elements throughout the State. With extensive experience assisting communities as they address the changing legislative requirements and frameworks governing hazards and resiliency within California, Atlas Planning Solutions has a breadth of experience to support the City.

Over the past 10 years, Atlas Planning Solutions staff have assisted the following jurisdictions throughout Southern California (Jurisdictions in Los Angeles County are in bold, while jurisdictions with similar issues are marked with an *:

Atlas Planning Solutions Prior Experience
Jurisdiction LHMP
Assistance
Safety
Element
Assistance
Climate
Adaptation
Assistance
Evacuation
Assistance
City of Anaheim (2022)
City of Aliso Viejo (2023) *
City of Canyon Lake (2022)
City of Capitola (2013) *
City of Colton (2019) *
City of Costa Mesa (2021)
City of Culver City/Culver City School
District (2017)
City of Duarte (2013)
City of Encinitas (2023)
City of Hollister (2022) *
City of Huntington Beach
(2012, 2017, 2022) *
City of Irvine (2020) *
City of La Palma (2020) *
City of Laguna Beach (2018, 2021, 2023)
*
City of Laguna Woods (2017)
City of Lancaster (2021)
City of Loma Linda (2022) *
City of Maricopa (2015) *
City of Palm Desert (2017)
City of Perris (2021)
City of Rancho Cucamonga (2021) *
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City of Redondo Beach (2020)
City of Santa Rosa (2016, 2022) *
City of Saratoga (2012, 2023)
City of Seal Beach (2019) *
City of South Gate (2018)
City of Stanton (2022) *
City of Torrance (2017)
City of Vernon (2022)
City of Westminster (2017) *
Town of Hillsborough (2023)
Town of Portola Valley (2023)
Town of Windsor (2017) *
County of Butte (2023)
County of Inyo/City of Bishop (2017) *
County of Mendocino (2021) *
County of San Diego (2021)
County of Santa Clara (2023)
The following representative projects highlight Atlas Planning Solutions' relevant experience. Several of these provide reference information as identified by the RFP. 2023 Ontario LHMP Update | City of Ontario
Atlas Planning Solutions recently updated the 2018 City of Ontario LHMP. This update focused on re-prioritizing plan goals and mitigation actions. As part of the update, the City and APS collaborated on revisions to mitigation actions and priorities to ensure future actions were implementable, which was a big concern for the City. As part of this effort, our team is also updating the City's Emergency Operations Plan. As of October 17th, 2023, the plan was one of the first in the region to be reviewed under the new guidance and regulations and has completed the FEMA review process with only minor revisions. This plan is considered to have entered the Approval Pending Adoption (APA) status. The Ontario plan is one of the first LHMPs to be approved under the 2023 updated FEMA guidance and regulations.

Reference Information
Company Name City of Ontario
Contact Name and Title Joseph Ramos
Company Address 425 E B St, Ontario, CA 91764
Contact Telephone Number 909-395-2542
Contact Email [email protected]
Key Staff Aaron Pfannenstiel, Suzanne Murray, Crystal Stueve, Robert Jackson, Dennis Larson, Lee Rosenberg
Service Provided LHMP Update Preparation, Emergency Operations Plan Update, Evacuation Assessment, and Tabletop Exercises.

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City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | 7 Atlas Planning Solutions
2023 Costa Mesa LHMP Update | City of Costa Mesa, CA
Atlas Planning Solutions is currently preparing the City of Costa Mesa's first Local Hazard Mitigation Plan. This plan focuses on key issues within the community, such as aircraft incidents, space weather, climate change, dam failure, seismic and geologic hazards, flooding, hazardous materials, and terrorism/mass-casualty incidents. As part of this effort, our team is also updating the City's Emergency Operations Plan and providing guidance on future updates to the General Plan Safety Element and Evacuation Assessment. The plan was recently reviewed by Cal OES and, after minor revisions, has been transmitted to FEMA for final review and approval. This project is currently within budget and the original schedule, even with delays suffered by the COVID-19 pandemic and changeover in City staff. Completion occurred on budget and within the original grant window identified by FEMA/Cal OES and adopted by the City in April 2023.

Reference Information
Client Name City of Costa Mesa
Contact Name and Title Brenda Emrick, Interim Emergency Services Coordinator Company Address 77 Fair Drive, Costa Mesa, CA 92626
Contact Telephone Number 714-327-7406
Contact Email [email protected]
Key Staff Aaron Pfannenstiel, Suzanne Murray, Crystal Stueve, Robert Jackson, Dennis Larson
Service Provided LHMP Preparation and Emergency Operations Plan Update 2022 Anaheim LHMP Update | City of Anaheim, CA
Atlas Planning Solutions recently updated the 2017 City of Anaheim LHMP. This update focused on re-prioritizing plan goals and mitigation actions. As part of the update, the City and APS collaborated on revisions to mitigation actions and priorities to ensure future actions were implementable, which was a big concern for the City. As part of this effort, Atlas Planning Solutions updated the City's General Plan Safety Element (adopted on 1/10/2023), addressing climate adaptation and evacuation concerns. This plan was approved in May 2022 and received zero comments from FEMA during their review. This project was completed on time and within the original budget and adopted by the City in May of 2022.

Reference Information
Company Name City of Anaheim
Contact Name and Title Dr. Jannine Wilmoth, Emergency Manager Company Address 201 S. Anaheim Blvd, Suite 300, Anaheim, CA 92805 Contact Telephone Number 714-765-4095
Contact Email [email protected]
Key Staff Aaron Pfannenstiel, Suzanne Murray, Crystal Stueve, Robert Jackson, Dennis Larson, Lee Rosenberg
Service Provided LHMP Update Preparation, Safety Element Update, and Climate Vulnerability Assessment.

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City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | 8 Atlas Planning Solutions
2022 / 2017 / 2012 Huntington Beach Local Hazard Mitigation Plan Updates | City of Huntington Beach, CA
Atlas Planning Solutions updated the City's 2022 LHMP. This is the third opportunity for Atlas Planning Solutions staff to support the City with their LHMP. Prior updates occurred in 2012 and 2017. These updates included reviews of city plans and policies, identification of facilities necessary for city operation, prioritization of hazards, preparation of hazard profiles that could impact the city, preparation of a risk assessment, and updated mitigation actions to reduce potential vulnerabilities in the future. The process included facilitating meetings with City department personnel and various stakeholders and close coordination with City staff to ensure that the appropriate focus and direction were used to complete the document. In addition, an online public opinion survey was distributed to over 3,000 residents, stakeholders, and interested parties via a press release, direct correspondence, and the City's website. The final review of both the 2012 and 2017 plans by Cal OES and FEMA Region IX resulted in minimal comments and revisions. The 2022 LHMP Update received zero comments from FEMA during their review and was adopted by the City in December 2022. This project was completed on time and within budget. All prior updates have also been completed in the same manner.

Reference Information
Company Name City of Huntington Beach
Contact Name and Title Brevyn Mettler, Emergency Services Coordinator Company Address 2000 Main St, Huntington Beach, CA 92648 Contact Telephone Number 714-374-1565
Contact Email [email protected]
Key Staff Aaron Pfannenstiel, Suzanne Murray, Crystal Stueve, Robert Jackson, Dennis Larson
Service Provided Multiple LHMP Update Preparations, Emergency Operations Plan Update.
2021 Rancho Cucamonga LHMP Update | City of Rancho
Cucamonga, CA
Atlas Planning Solutions has assisted the City of Rancho Cucamonga since December 2019 with various hazardrelated efforts. During this time, the APS Team assisted with an update to the General Plan Safety Element (as part of the Plan RC project), updated the City's 2021 Local Hazard Mitigation Plan, supported the preparation of an Evacuation Assessment that met both SB99 and AB 747 requirements,
and is currently updating the City's Emergency Operations Plan. Key concerns throughout these projects focus on the prevalence of high wildfire risks that could trigger the need for emergency response and evacuations. Key outcomes of this effort include better integration of the EOP, LHMP, and Evacuation Assessment with the General Plan Safety
Element and the ability of the City to better align goals, policies, and implementation actions across these different planning frameworks. The LHMP Update was completed in
approximately 15 months (suffering minor delays during the start of the COVID-19 pandemic).

Review and approval by Cal OES and FEMA involved minor revisions that significantly streamlined the review and approval process. This project was completed on time and within budget and adopted in August of 2021.

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Reference Information
Company Name City of Rancho Cucamonga (Fire Protection District) Contact Name and Title Joseph Ramos, Emergency Management Coordinator (recently became Emergency Manager for City of Ontario) Company Address 10500 Civic Center Dr, Rancho Cucamonga, CA 91730 Contact Telephone Number 909-395-2542
Contact Email [email protected]
Key Staff Aaron Pfannenstiel, Suzanne Murray, Crystal Stueve, Robert Jackson, Dennis Larson
Service Provided LHMP Update Preparation, Safety Element Update, Emergency Operations Plan Update, Evacuation
Assessment.
2020 Irvine LHMP Update | City of Irvine, CA
Atlas Planning Solutions prepared the 2020 update of the City of Irvine LHMP. This update focused on refreshing the last updated plan in 2005 and ensuring the current version met all of the new FEMA requirements introduced in 2011. As part of the update, the APS Team had to navigate the changing conditions associated with COVID-19 restrictions and demands on staff time and capacity. The plan's update received minimal
comments from Cal OES and obtained FEMA approval without comment.

Reference Information
Company Name City of Irvine
Contact Name and Title Robert Simmons, Emergency Management Administrator Company Address 1 Civic Center Plaza, Irvine, CA 92606
Contact Telephone Number 949-724-7235
Contact Email [email protected]
Key Staff Aaron Pfannenstiel, Suzanne Murray, Crystal Stueve, Robert Jackson, Dennis Larson
Service Provided LHMP Update Preparation
2021 Laguna Beach Safety Element Update and 2023 Laguna Beach Local Hazard Mitigation Plan Update | City of Laguna Beach, CA
Atlas Planning Solutions staff have supported several projects for the City of Laguna Beach. In 2021 APS supported the City's update of the General Plan Safety Element. This update focused on streamlining the Safety Element, which was previously adopted in 1995. As part of this process, APS updated the element to ensure compliance with Government Code, updated (SB 1241, SB 379, AB 2140) and supported the City during the Cal Fire/ Board of Forestry review and approval process, and facilitated discussions with Emergency and Disaster Preparedness PAGE 381 of 589
City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | 10 Atlas Planning Solutions
Committee members that collaborated on the element update process. During the update, Aaron worked with Marc Weiner, James Brown, and Brenden Manning.

Prior to joining Atlas Planning Solutions, Aaron Pfannenstiel managed the preparation of the City's first LHMP. Key issues identified in this LHMP included wildfire (numerous incidents have impacted the community over the years), flooding, and landslides. During the hazard mitigation planning process, significant community outreach included social media outreach (via Facebook, Twitter, and Nextdoor), interactive and informative community workshops, and an online survey that gathered information from over 100 respondents. During the update, Aaron worked with Jordan Villwock (previous Emergency Services Coordinator for Laguna Beach). APS also performed the 2023 LHMP update to the previous plan. This update supported their previous plan and the mitigation actions set forth in that plan, which included an update to current mitigation actions based upon status of completion. As of October 2023, the updated plan is currently at Cal OES for review.

Reference Information
Company Name City of Laguna Beach
Contact Name and Title Marc Wiener, Community Development Director Brendan Manning, Emergency Operations Coordinator
Company Address 505 Forest Avenue, Laguna Beach, CA 92651 Contact Telephone Number 949-497-0361 | 949-497-0350
Contact Email [email protected]
[email protected]
Key Staff Aaron Pfannenstiel, Suzanne Murray, Crystal Stueve, Robert Jackson, Dennis Larson
Service Provided LHMP Update Preparation, Safety Element Update Navigating Preparedness Associates (NPA) Hazard Mitigation Planning Experience NPA has completed the development of, or updates to, dozens of LHMPs. Key relevant past projects completed by NPA are identified below:
• Valley County Water District: LHMP update (2020)
• City of Lynwood LHMP (2020)
• City of Artesia LHMP (2020)
• City of Hawthorne LHMP (2020)
• County of Tulare Multi-jurisdiction LHMP (2018)
• Gila County, AZ Multi-jurisdiction LHMP (2018)
• City of Hermosa Beach LHMP (2017)
• City of Covina - Water Agency ERP (2017)
• City of Pittsburg, CA (2016)
• Water Emergency Transportation Authority: Develop LHMP and other projects (2016) PAGE 382 of 589
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III. Statement of Understanding
The City's desire to update the Local Hazard Mitigation Plan (LHMP) is a significant step towards improving the quality of life for current and future residents and property owners. Based on the RFP, the Atlas Planning Solutions (APS) team understands that this updated plan must:
• Meet Disaster Mitigation Act of 2000 (DMA 2000) requirements and the latest guidance prepared by FEMA, which went into effect on April 19, 2023. • Meet the current and future needs of San Marino staff and City Departments. • Meet the current and future needs of residents and property owners. • Identify updated mitigation strategies and actions that make the community safer and more disaster resistant.
• Create an easy and staff focused process to streamline the LHMP update. • Remain consistent with the City's General Plan, Emergency Operations Plan, and California State Hazard Mitigation Plan.
• Provide opportunities for community members and stakeholders to participate in the planning process.

Atlas Planning Team Differentiators
Based on this understanding, the APS Team offers the following differentiators:

Passion – Members of our team are passionate about helping clients tackle the issues surrounding climate change, sustainability, hazards, and resilience. Helping clients address these issues is something we care about personally and
professionally.

Experience – Members of our team have worked
in urban planning, hazard mitigation, and
emergency management for decades. This
experience has helped save time and money and
avoid many pitfalls that have befallen other
jurisdictions in the past.

Creativity – Hazard mitigation planning can be a
creative endeavor for our clients. Facilitating this
process has allowed many agencies to challenge
some of the long-held beliefs, establish new
policies, and create projects and opportunities that
leverage this process.

Knowledge – Our team understands how hazard
mitigation plans fit into the bigger picture for a City like San Marino. Leveraging the process allows for better integration into city systems and processes. Our goal is to ensure this plan and process helps the City better understand how to leverage new funding sources and accomplish more in the end.

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City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | 12 Atlas Planning Solutions
Project Approach
The APS Team approach to updating San Marino's Local Hazard Mitigation Plan requires adherence to the following:

IV. Description of Services
The following scope of work is based on the APS Team's understanding of the desired tasks and level of effort necessary to complete a DMA 2000–compliant LHMP update. The scope developed is consistent with the City's RFP, including tasks that ensure an efficient and effective planning process. If any proposed tasks need refinement or further discussion, the APS Team will be happy to work with staff to address their needs.

A summary of the anticipated topics for these meetings include:

Federal Laws
• Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), as amended.

Federal Regulations
• 44 CFR Part 201 Mitigation Planning.
• 44 CFR, Part 60, Subpart A, including § 60.3 Flood plain management criteria for flood-prone areas. • 44 CFR Part 77 Flood Mitigation Grants.
• 44 CFR Part 206 Subpart N. Hazard Mitigation Grant Program.

Federal Guidance
• FEMA Local Mitigation Planning Policy Guide (FP 206-21-0002), effective April 19, 2023 State Requirements
• California Government Code §8685.9 and §65302.6 (commonly referred to as Assembly Bill 2140) – incentivizing integration of the LHMP into the General Plan Safety Element • California Government Code §65302 (G)(4) – requiring hazards exacerbated by climate change be discussed in the General Plan Safety Element
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LHMP Project Team Meeting 1 – Review the planning process, update to key hazards of concern, data gathering and research, review of base map and hazards mapping, and confirmation of critical facilities list.

Documentation of these meetings will become a foundation of the planning process described in the plan.

To meet the latest FEMA requirements, the APS Team assumes two public meetings will be conducted, to provide input during plan development. The following meetings are anticipated:

APS will also conduct a meeting and present the plan to the City Council in support of the formal adoption process of the Cal OES and FEMA approved plan.

San Marino City Council Meeting
Upon completion of the Cal OES/FEMA review process, the APS Team will support City staff with final adoption of the LHMP. This step in the process concludes the project and ensures compliance with state and Federal requirements. Upon adoption, the City becomes eligible PAGE 385 of 589
City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | 14 Atlas Planning Solutions
for FEMA hazard mitigation grants for another 5-year period. This meeting will include a formal presentation to the City Council.

Exhibit 1
Current Hazard Profiles
Earthquake (includes Liquefaction)
Wildfire
Flood
Landslide
Windstorm
Human Caused Hazards
(Hazardous Materials Release,
Terrorism)
Climate Change (new requirement)
Figure 1 - Example of LHMP Seismic Hazards Mapping
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Asset Inventory and Vulnerability Analysis
Upon confirming the City's critical facilities inventory, replacement values (provided by City staff), and initial GIS mapping, the APS Team will conduct a vulnerability assessment that relies on this information. This vulnerability assessment will include potential loss estimates, an analysis of the City's development trends and potential changes to demographics, and a social vulnerability analysis, relying on available GIS datasets provided by the City or other local, state, and/or federal agencies (FEMA National Risk Index). All maps prepared will be provided in both ArcGIS and PDF formats for City use. The data and information gathered during this task will be shared with the LHMP Project Team during Meeting #1. A key input will include using FEMA's National Risk Index to estimate potential losses (Figure 2). This is in place of HazUS, as FEMA is now relying on this index to ensure greater consistency between local planning efforts and datasets developed by State and Federal agencies.

Using our mitigation action worksheets, we will identify the department lead for the specific mitigation action, funding and staffing resources, time frame for completion, and implementation Figure 2 - FEMA National Risk Index - Composite Annual Loss for San Marino PAGE 387 of 589
City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | 16 Atlas Planning Solutions
steps for each prioritized mitigation action. The data and information gathered during this task will be shared with the LHMP Project Team during Meeting #2. As part of the mitigation actions development, the APS Team will create a Monitoring and Implementation Workbook that is incorporated into the Appendix of the LHMP. This workbook is intended to help City staff understand how mitigation actions should be monitored and implemented and opportunities to incorporate the plan and mitigation strategies and actions into other City functions and plans.

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City Staff Requirements
The APS Team anticipates City staff will assist with outreach and engagement efforts during the public review period. Relying on content prepared by the APS Team, we will work with City staff during the public review period, so they have the information needed to effectively share with residents and property owners.

Upon receiving comments from Cal OES and FEMA (if warranted), the APS Team will prepare revisions and coordinate with agency staff until deemed satisfactory, allowing for City adoption.

This task will also include assisting City staff with securing the final Approval Pending Adoption (APA) letter from FEMA and any other applicable regulatory agencies.

City Staff Requirements
The APS Team anticipates City staff will review requested revisions by Cal OES/FEMA, if necessary.

The APS Team’s responsibility will be deemed complete once the plan is formally adopted by the City Council, and FEMA’s letter of approval is inserted into the Final Plan.

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V. Project Schedule and Timeline
The schedule provided assumes an efficient planning process and discrete timeframes for internal and external outreach and coordination. Based on the proposed schedule, the APS Team anticipates a 9-to-10-month schedule to complete this project.

Understanding that the City’s plan expires in February 2024, our goal is to complete the plan and submit it to Cal OES as soon as possible to reduce the amount of time the City is ineligible for grants.

Phase 1: LHMP Planning / Development Process
Notice to Proceed
Project Kick-Off Meeting and Research
(LHMP Project Team identification, Stakeholder Identification) * LHMP Project Team Meetings (2) * *
Community Engagement Strategy/Content
Public Workshops (2) * *
Project Management/Coordination
Phase 2: Hazards Assessment Update
Hazard Profiles Update
Hazard Mapping
Hazard Vulnerability Assessment
Capability Assessment
Phase 3: Hazard Mitigation Strategy
Develop Hazard Mitigation Goals
Develop, Update, Evaluate, and Prioritize Mitigation Actions Mitigation Actions Implementation Plan
Phase 4: Hazard Mitigation Plan Maintenance Process
Administrative Draft LHMP
Public Draft Review and Revision
Cal OES/FEMA Draft Review
Final Plan Approval and Adoption
* Denotes a Meeting (virtual or in person)
April May June
2023 2024
LHMP Tasks December January February March July August September Atlas Planning Team Tasks Review Periods (Staff, Public, Agency) PAGE 390 of 589
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VI. References
The following client references are provided to the City of San Marino for their review:

Client Name City of Huntington Beach APS has supported the City on updates to both the
Emergency Operations Plan
and Local Hazard Mitigation
Plan. LHMP Updates have
occurred in 2012, 2017, and
2022.

Contact Name and Title Brevyn Mettler, Emergency Services Coordinator
Company Address 2000 Main St, Huntington Beach, CA 92648 Contact Telephone
Number 714-374-1565
Contact Email [email protected]
Timeframe July 2012 -Current
Client Name City of Irvine APS supported the City’s
LHMP Update, which
included a focused EOP
update to integrate the LHMP
content into the document.

Contact Name and Title Robert Simmons, Emergency Management Administrator
Company Address 1 Civic Center Plaza, Irvine, CA 92606
Contact Telephone
Number 949-724-7235
Contact Email [email protected]
Timeframe August 2019 – August 2020
Client Name City of Anaheim APS supported the City of
Anaheim with updates to
their General Plan Safety
Element and Local Hazard
Mitigation Plan, which
included the preparation of a
Climate Adaptation
Vulnerability Assessment.

Contact Name and Title Dr. Jannine Wilmoth
Company Address 201 S. Anaheim Blvd, Suite 300, Anaheim, CA 92805
Contact Telephone
Number 714-765-4095
Contact Email [email protected]
Timeframe June 2021 – January 2023
Client Name City of Ontario APS supported the City’s
LHMP Update, which
included a focused EOP
update to integrate the LHMP
content into the document.

Contact Name and Title Joseph Ramos
Company Address 425 E B St, Ontario, CA 91764
Contact Telephone
Number 909-395-2542
Contact Email [email protected]
Timeframe August 2022– October 2023
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VII. Acceptance of City Professional Services Agreement Atlas Planning Solutions has reviewed the City of San Marino Standard Professional Services Agreement as requested in the RFP and affirms that we carry the requisite types and amount of insurance identified. In addition, we are willing to accept the terms and conditions within this agreement if the proposed modifications identified in Section VIII Proposal Exceptions can be agreed upon between the City and Atlas Planning Solutions.

VIII. Proposal Exceptions
The following modifications are proposed by Atlas Planning Solutions to ensure the City’s Professional Services Agreement can be signed by our firm and make it possible to obtain the appropriate insurance needed to meet contract requirements. Proposed revisions use strikeout/underline formatting that has been highlighted in yellow.

Modification 1: paragraph after section 12.5 uses the term “Agency” instead of “City”. We would recommend all references to “Agency” be modified to “City” prior to execution.

Modification 2: Section 3.0 Consultant’s Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $COMPENSATION. Any additional work authorized by the City in writing pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B, unless otherwise approved by City in writing. Pursuant to Section 02.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services of greater than AMOUNT ($AMOUNT Modification 3: Section 13.0 Indemnification, Hold Harmless, and Duty to Defend

13.1. To the maximum extent permitted by law, Consultant shall defend, indemnify, and hold City, its officials, officers, employees, volunteers and agents serving as independent contractors in the role of city officials (collectively “Indemnitees”) free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any acts or omissions of Consultant, its employees, its agents, or its subcontractors (collectively “Consultants”) in connection with the performance of this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of City. With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant’s own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees related only to Consultants’ performance of this Agreement. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, City, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this Section shall survive termination of this Agreement.

13.2. Consultant must obtain executed indemnity agreements with provisions identical to those in Section 13.1 from each and every subcontractor or any other person or entity involved by, for, PAGE 392 of 589
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with or on behalf of Consultant in the performance of the Services. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless, and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged, or threatened, arising or claimed to arise out of, pertaining to, or relating to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors, or their respective officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) limited to in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.

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IX. Cost Proposal
Atlas Planning Solutions has provided the following cost proposal based on the following assumptions:
• Plan preparation will rely on readily available information from relevant existing plans from local, County and State agencies.
• No additional fees are anticipated beyond those identified in the proposed cost proposal. • A 10% project contingency budget is recommended to allow for unanticipated project needs or additional work desired by the City. Use of this budget would only occur with prior approval by the City’s Project Manager.

Aaron
Pfannenstiel
Suzanne
Murray
Dennis
Larson
Crystal
Stueve
Robert
Jackson
Lee
Rosenberg
225$ 140$ 175$ 140$ 120$ 165$
Phase 1: LHMP Planning / Development Process 30 4 0 6 24 0 $11,030 Project Kick-Off Meeting and Research
(LHMP Project Team identification, Stakeholder Identification) 2 2 4 $1,210 LHMP Project Team Meetings (2) 8 8 $2,760
Community Engagement Strategy/Content 4 4 8 $2,420
Public Workshops (2) 8 4 4 $2,840
Project Management/Coordination 8 $1,800
Phase 2: Hazards Assessment Update 5 6 34 6 22 12 $13,375 Hazard Profiles Update 2 2 2 4 12 $3,080
Hazard Mapping 1 2 16 4 $3,785
Hazard Vulnerability Assessment 1 2 16 4 $3,785
Capability Assessment 1 2 2 12 $2,725
Phase 3: Hazard Mitigation Strategy 3 4 0 12 12 0 $4,355 Develop Hazard Mitigation Goals 1 4 4 $1,265
Develop, Update, Evaluate, and Prioritize Mitigation Actions 1 2 4 4 $1,545 Mitigation Actions Implementation Plan 1 2 4 4 $1,545
Phase 4: Hazard Mitigation Plan Maintenance Process 8 12 4 8 24 4 $8,840 Administrative Draft LHMP 2 4 2 12 4 $3,460
Public Draft Review and Revision 2 4 2 4 4 $2,400
Cal OES/FEMA Draft Review 2 2 4 4 $1,770
Final Plan Approval and Adoption 2 2 4 $1,210
Reimbursable Expenses (mileage, reproduction, other
materials) $400
Grand Total 46 26 38 32 82 16 $38,000
Task Name Total Fees
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Attachment A – Staff Resumes
The following resumes for Atlas Planning Solutions Team members supporting the San Marino LHMP Update are provided below.

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City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | A-2 Atlas Planning Solutions

AARON PFANNENSTIEL, AICP
Principal, CFO
Email: [email protected]
Phone: 951-444-9379
Years of Experience: 22

EDUCATION/DEGREES
• MURP, 2005, Regional Planning/Urban Planning, California State Polytechnic University, Pomona • BA, 2001, Environmental Studies, University of California at Santa Barbara • BS, 2001, Geological Sciences, University of California at Santa Barbara PROJECT MANAGER | SAFETY ELEMENT AND HAZARD MITIGATION SME Aaron has 20 years of experience in community planning, focusing on emergency management, hazard mitigation, and community resiliency. With a background in geology, environmental studies, and urban planning, he helps clients understand hazards, assess vulnerabilities, and develop policies, programs, and mitigation strategies that make communities safer. Over the past decade, he has also trained hundreds of students, planners, and other professionals in these topics.

Aaron incorporates hazard mitigation into comprehensive planning projects to increase resiliency in communities. He prepares local and multi-jurisdictional hazard mitigation plans, emergency operations plans, general plans, and safety elements. He recently assisted clients with developing innovative planning practices as part of a pilot program that enhances communities' adaptation to wildfires. Aaron has also prepared environmental documents for CEQA compliance and due diligence and feasibility studies, and he has conducted community outreach and education efforts in communities throughout California.

RELEVANT AND CURRENT EXPERIENCE
Local Hazard Mitigation Plan Updates
Supported the preparation and updates of Local Hazard Mitigation Plans for the following jurisdictions:
• City of Anaheim
• City of Costa Mesa
• City of Hollister
• City of Huntington Beach
• City of Irvine
• City of Loma Linda
• City of Rancho Cucamonga
• City of Stanton
• City of Vernon
General Plan Safety Elements
Supported the preparation of general plan safety element updates for the following jurisdictions:
• City of Anaheim
• City of Canyon Lake
• City of Encinitas
• City of Laguna Beach
• City of Lancaster
• City of Loma Linda
• City of Rancho Cucamonga
• City of Saratoga
• Town of Hillsborough
• Town of Portola Valley
• San Diego County
• Mendocino County
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City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | A-3 Atlas Planning Solutions

SUZANNE MURRAY
Principal, CEO
Phone: 951-444-9379
Email: [email protected]
Years of Experience: 16
Education/Degrees:
• M.A., Current, Emergency Management/Homeland Security, AMU • M.A., 2008, English, National University
• B.A., 2004, English, University of California Riverside • A.A., 2007, Intelligence Operations, Cochise College, Sierra Vista, AZ • Certificate, 2021, Copyediting, UCSD Extension
TECHNICAL WRITER, EDITOR | RESEARCHER | ANALYST | EDUCATOR Suzanne Murray has authored many classified government documents throughout a 16-year career in the military. Notable documents include research and White Paper composition on Afghanistan tribes and human terrain in Afghanistan and Iraq, and North Korean cyberterrorism threats on United States ports of entry. Additional documents include training manuals for unit training to enhance readiness and training capabilities.

Relevant and Current Project Experience
Local Hazard Mitigation Plan Updates
Supported the preparation and updates of Local Hazard Mitigation Plans for the following jurisdictions:
• City of Anaheim
• City of Costa Mesa
• City of Hollister
• City of Huntington Beach
• City of Irvine
• City of Loma Linda
• City of Rancho Cucamonga
• City of Stanton
• City of Vernon
General Plan Safety Elements
Supported the preparation of general plan safety element updates for the following jurisdictions:
• City of Anaheim
• City of Canyon Lake
• City of Encinitas
• City of Laguna Beach
• City of Lancaster
• City of Loma Linda
• City of Rancho Cucamonga
• City of Saratoga
• Town of Hillsborough
• Town of Portola Valley
• San Diego County
• Mendocino County

OTHER RELEVANT EXPERIENCE
United States Army Reserve, Human Intelligence Collector, 2004-Present SAIC, Researcher for Detained Personnel in Bagram Afghanistan, 2011-2013 PAGE 397 of 589
City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | A-4 Atlas Planning Solutions

DENNIS LARSON
Senior Planner
Phone: 951-444-9379
Years of Experience: 24
Education/Degrees:
• MA, Economics, California State San Diego
• BA, Geography, California State San Diego
HAZARD MITIGATION PLANNER | GIS MAPPING TECHNICAL EXPERT | CLIMATE CHANGE

SUBJECT MATTER EXPERT
Mr. Larson has 18 years of experience in public agency program management, policy research, and technical analysis. His specialties include long-range planning, hazard mitigation, climate resiliency, Geographic Information Services, and economic impact analyses. Dennis helps public agencies and private firms develop and evaluate policies, programs, and strategies with measurable performance impacts.

OTHER RELEVANT EXPERIENCE
• San Diego Unified Port District, Port Master Plan Update, Safety and Resiliency Element • San Diego Unified Port District, AB691 SLR Vulnerability Assessment and Coastal Resiliency Report
• San Diego Unified Port District, San Diego Ocean Planning Partnership and Preliminary Assessment Report
• San Diego Regional Climate Collaborative and National Oceanic and Atmospheric Administration, Comparing Sea Level Rise Adaptation Strategies in San Diego: An Application of the NOAA Economic Framework
• City of Encinitas, FEMA Benefit-Cost Analysis for Coastal Hazard Resiliency • City of San Diego, Otay Mesa Community Plan Update, Public Facilities, Safety, & Services Element
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CRYSTAL STUEVE
Senior Planner
Phone: 951-444-9379
Email: [email protected]
Years of Experience: 16
Education/Degrees:
• MA, 2017, Mass Communications & Journalism, Kent State University • BS, 2012, Intelligence Management, Henley-Putnam University RESEARCHER | ANALYST | TECHNICAL WRITER AND EDITOR
Crystal Stueve has authored many classified government documents throughout her 19-year career in the military. Notable compositions include research and analytical reports on the Islamic State of Iraq and the Levant (ISIL) and militia groups within Iraq, and tactical and strategic reporting on Mexican Drug Trafficking Organizations and transnational organized crime that pose an immediate threat to national security.

Additional documents include training manuals and unit standard operating procedures to enhance unit readiness and training capabilities.

Relevant and Current Project Experience
Local Hazard Mitigation Plan Updates
Supported the preparation and updates of Local Hazard Mitigation Plans for the following jurisdictions:
• City of Anaheim
• City of Costa Mesa
• City of Hollister
• City of Huntington Beach
• City of Rancho Cucamonga
• City of Stanton
• City of Vernon
General Plan Safety Elements
Supported the preparation of general plan safety element updates for the following jurisdictions:
• City of Anaheim
• City of Encinitas
• City of Lancaster
• City of Loma Linda
• City of Rancho Cucamonga
• City of Saratoga
• San Diego County
• Mendocino County
Emergency Operations Plan Updates
Supported the preparation of emergency operations plan updates for the following jurisdictions:

City of Costa Mesa, City of Loma Linda, City of Rancho Cucamonga, City of Newport Beach, Inyo County

OTHER RELEVANT EXPERIENCE
San Bernardino Police Department, Criminal Investigation Officer/EOC Specialist, 2018-2020 US Army Reserve, Human Intelligence Collector, 2014-Present US Army Civil Affairs and Psychological Operations Command (Airborne) – Emergency Operations Center Analyst, 2012-2014
United States Army Reserve, Weapons of Mass Destruction Specialist, 2002-2012 PAGE 399 of 589
City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | A-6 Atlas Planning Solutions

ROBERT JACKSON
Associate Planner
Phone: 951-444-9379
Email: [email protected]
Years of Experience: 3
RESEARCHER | ANALYST
Robert Jackson has worked for Atlas Planning as an assistant planner and has been an integral part in a multitude of projects since joining the team. He has experience in Local Hazard Mitigation Plan document preparation and updates. General Plan Safety Element update research, document review, and composition. While newer to the planning world, he has proven to be a valuable asset to the Atlas Planning Team.

Relevant and Current Project Experience
Local Hazard Mitigation Plan Updates
Supported the preparation and updates of Local Hazard Mitigation Plans for the following jurisdictions:
• City of Anaheim, Local Hazard Mitigation Plan Update
• City of Costa Mesa, Local Hazard Mitigation Plan
• City of Hollister, Local Hazard Mitigation Plan Update • City of Huntington Beach Local Hazard Mitigation Plan Update • City of Irvine, Local Hazard Mitigation Plan Update
• City of Loma Linda Local Hazard Mitigation Plan Update • City of Rancho Cucamonga Local Hazard Mitigation Plan Update • City of Stanton, Local Hazard Mitigation Plan
• City of Vernon, Local Hazard Mitigation Plan Update
General Plan Safety Elements
Supported the preparation of general plan safety element updates for the following jurisdictions:
• City of Anaheim General Plan Safety Element Update
• City of Canyon Lake Safety Element Update
• City of Encinitas Safety Element Update
• City of Laguna Beach General Plan Safety Element Update • City of Lancaster, General Plan Safety Element Update • City of Loma Linda General Plan Safety Element Update • City of Rancho Cucamonga General Plan Safety Element
• City of Saratoga General Plan Safety Element
• Town of Hillsborough General Plan Safety Element
• Town of Portola Valley General Plan Safety Element
• San Diego County General Plan Safety Element Update
• Mendocino County General Plan Safety Element Update
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City of San Marino Proposal for: Local Hazard Mitigation Plan Update Page | A-7 Atlas Planning Solutions
Lee Rosenberg, CEM
Managing Principal
Years of Experience: 40 years
Education and Certifications
• Certified Emergency Manager (CEM), International Association of Emergency Managers, 2021
• Northwestern University, Master of Engineering Management Professional Summary
Lee Rosenberg is the owner and managing director of Navigating Preparedness Associates. As the company leader, he provides direction to staff who deliver comprehensive emergency preparedness services to the government and industry. With more than 30 years of emergency management, national security, and homeland security experience, Mr. Rosenberg has a broad and deep knowledge of the practical application of operations and policy in these areas. He has a particular focus on hazard mitigation plan development and program implementation.

Mr. Rosenberg led the URS Corporation's Oakland environmental service department and West Coast emergency preparedness practice from 2008 to 2014. He served as a Federal Coordinating Officer for FEMA Region IX from 2006 to 2008, where he provided support to states for numerous presidentially declared disasters. Before working for FEMA, Mr. Rosenberg completed a 30-year career in the US Navy, during which time he served as the commanding officer of a destroyer and as the commander of a large amphibious assault craft base. He is a combat veteran of Operation Desert Storm and retired as a Captain.

Local Hazard Mitigation Plan Updates:
• City of Artesia
• City of Hawthorne,
• City of Lynwood
• Valley County Water District,
• City of Hermosa Beach
• Tulare County MJHMP
2015-2016 - San Francisco Bay Ferry/Water Emergency Transportation Authority, Emergency Response Plan (ERP) and EOP Revision
2006-2008 - FEMA RIX, Disaster Response Operations, Federal Coordinating Officer Director, Joint Field Office, Kiholo Bay Earthquake, Honolulu, HI 2004-2006 - US Navy, Deputy Chief of Staff, Plans and Exercises Division, US Coast Guard Pacific Area
1976-2006 - Captain, US Navy
PAGE 401 of 589
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Nicole Tibbet, Community Engagement Manager
DATE: December 13, 2023
SUBJECT: APPROVAL OF 2024 LACY PARK MAJOR SPECIAL EVENT

PERMIT DATES AND CO-SPONSORSHIP REQUESTS

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Fiscally Responsible and Transparent City Government
Inviting and Relevant City Facilities

BACKGROUND
Lacy Park is a beloved resource for the community and is home to many recreational events and activities. Traditionally, smaller events (50 people or less with simple activity taking place) are managed through space reservations, permitted by Community Services staff, while larger events (more than 50 people with complex activity taking place) require a Special Event Permit from the City Manager’s Office.

On October 27, 2023, the City Council adopted Resolution R-23-27 which established a Lacy Park Closure for Major Events Policy. This policy requires that events that request full or partial closure of Lacy Park be Co-Sponsored by the City of San Marino. Co-sponsorship of these events must be approved by the City Council.

DISCUSSION
Staff has advertised the applications for 2024 Lacy Park Event Co-sponsorship requests throughout the month of November. Event applications have been submitted for the following events:

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 402 of 589
• Lunar New Year – February 4
• Easter Sunrise Service – March 31
• San Marino Cares 5K* - April 21
• Cub Scout Packs 354 & 361 Joint Campout
• 4th of July Pavilion – July 4
• San Marino Motor Classic** - August 23-26
*The San Marino Cares 5K has happened for the past 2 years, it did not fall within a participation or co-sponsorship request until this year. **The San Marino Motor Classic does have a Council-Approved special event contract through 2026.
***In previous years, the Gooden Center has used Lacy Park for an annual 5K. City staff reached out to the organization to inform them of the new process and the Gooden Center informed the City that they are not pursuing a 2024 5K date.

All of the requested events have taken place in Lacy Park previously and have generally contributed to the community through entertainment, enrichment, education, and/or raising funds that go back to city residents in some form.

Attachment 1 to this report is the Calendar and Summary of Co-Sponsorship Requests.

Staff will still require all events on this list to go through a Special Event permitting process to ensure that all safety and insurance reviews are done and department requests are met. If any of the proposed events are out of compliance, they will not be permitted to proceed, regardless of CoSponsorship approval.

FISCAL IMPACT & PROCUREMENT REVIEW
The fiscal impact of these requests is included in the Calendar and Summary of Co-Sponsorship Requests. Since none of the requests differ from previous years of operation, there is no anticipated revenue from any of these events on an annual basis.

There is no procurement review for this report.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
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Staff recommends the Council approve the 2024 Lacy Park Special Event Permit Dates and Fee Requests. It the City Council concurs with staff’s recommendation, an appropriate motion would be:
”I move to approve the 2024 Lacy Park Special Event Permit Dates and CoSponsorship Requests.”

ATTACHMENTS

1. Calendar and Summary of Co-Sponsorship Requests

2. 2024 Lacy Park Co-Sponsorship Applications
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Attachment 1
Calendar and Summary of Co-Sponsorship Requests
PAGE 405 of 589
2024 Lacy Park Calendar of Events
Sunday, February 4 – Lunar New Year
Saturday, March 30 – Great San Marino Egg Hunt and San Marino Fire Association Pancake Breakfast Sunday, March 31 – Sunrise Service
Saturday, April 20 – Battle of the Youth Rock Bands
Sunday, April 21 – San Marino Cares 5K
Saturday, May 4 to Sunday, May 5 - Cub Scout Packs 354 & 361 Joint Campout Monday, May 27 – Memorial Day Service
Friday, June 7 to Saturday, June 8 – Lacy Park After Dark Camp Out Thursday, July 4 – 4th of July Celebration and City Club Pavilion Friday, July 19 – Summer Concert #1
Friday, August 2 – Summer Concert #2
Friday, August 16 – Summer Concert #3 (Multicultural Concert) Friday, August 23 to Sunday, August 25 – San Marino Motor Classic Saturday, September 14 – Puppy Love Dog PAW-ty
Friday, October 25 – Trunk or Treat
*Events in blue are hosted by the
City’s Recreation Division and are
not on the Co-Sponsorship
approval schedule.

PAGE 406 of 589
Co-Sponsorship Requests
Event Name Proposed Date Co-Sponsorship
Request(s)
Anticipated
Attendance
Fiscal Impact
Estimate
Lunar New Year Set-Up:
2/3/23
2:00 PM - Sundown
(Park would be closed
due to vehicle traffic)
Event:
2/4/23
10:00 AM – 3:00 PM
(Park open to all)
Back-Up Date:

February 10-11
- Advertisement
using City
Resources
- Waiving of Staff
Time
- Waiving of Space
Reservation Fee
- Waiving of NonResident
Weekend
Entrance Fee
3,000 Loss of non-resident
fees, this is offset by
not needing to
schedule 4 extra
staff to handle the
extra Park
attendance
Waived $480 in park
space ($145 x 4 park
spaces)
Additional hours for
1 PPW staff to assist
with park
maintenance
Easter Sunrise
Service
March 31
4:00 AM – 10:30 AM
(Park open to all
during normal
operation hours)
- Waiving of Staff
Time
- Waiving of Space
Reservation Fee
- Waiving of NonResident
Weekend
Entrance Fee
300 Additional hours for
2 PPW staff to open
the park early for set
up
San Marino Cares
5K
April 21
10:00 AM – 5:30 PM
- Waiving of NonResident
Weekend
Entrance Fee for
5 People
50 $25
PAGE 407 of 589
Cub Scout Packs
354 & 361 Joint
Campout
May 4 – 5
12:00 PM – 10:00 AM
- Waiving of Space
Reservation Fee
- Waiving of Space
Reservation Fee
550 Waived $480 in park
space ($145 x 4 park
spaces)
Fire staff time to
conduct a fire safety
demonstration
4th of July Pavilion July 4 - Advertisement
using City
Resources
- Waiving of Staff
Time
- Waiving of Space
Reservation Fee
300 Waived $145 for
park reservation
space
San Marino Motor
Classic
August 23-26
Park closed for set-up
through the weekend
- Advertisement
using City
Resources
3,000 N/a
Park closure fee is
paid by applicant
PAGE 408 of 589
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PAGE 414 of 589
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Alison Walker, City Clerk
DATE: December 13, 2023
SUBJECT: APPOINTMENT TO THE BOARD OF TRUSTEES OF THE

GREATER LOS ANGELES COUNTY VECTOR CONTROL

DISTRICT

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents

BACKGROUND
The Greater Los Angeles County Vector Control District is a public health agency that is enabled and empowered as a result of legislation incorporated into the California State Health and Safety Code (SHSC) to provide ongoing mosquito and vector control for its residents. The City of San Marino appoints one trustee as a representative of San Marino to the Greater Los Angeles County Vector Control District. Pursuant to Section 2024 of the SHSC, the City Council appoints a trustee for a two (2) or four (4) year term. San Marino has traditionally appointed trustees to a two (2) year term.

DISCUSSION
Mr. Scott Kwong has been the City representative to the Board of Trustees of the Greater Los Angeles County Vector Control since January 29, 2016. He did not wish to be considered for reappointment. His resignation has left a vacancy for which the City Council will need to fill.

Notice of the vacancy was posted at City Hall, on the City’s website, and announced at the November 8, 2023 Regular City Council Meeting. The deadline for applications was November 30, 2023, and the City received three Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 415 of 589
applications in response to the notice. The three applications were reviewed by the Mayor.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
The Mayor recommends the Council appoint Howard Brody as the City’s representative to the Great Los Angeles County Vector Control District Board of Trustees to serve a two (2) year term. If the City Council concurs with staff’s recommendation, an appropriate motion would be :
”I move to appoint Howard Brody to serve on the Board of Trustees for the Greater Los Angeles Vector Control District for a two (2) year term ending January 1, 2026.

ATTACHMENTS

1. Letter from Vector Control District
PAGE 416 of 589
PAGE 417 of 589
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PAGE 419 of 589
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Annie Han, City Treasurer
DATE: December 13, 2023
SUBJECT: CASH AND INVESTMENT REPORT FOR THE MONTH OF
OCTOBER 2023

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government

BACKGROUND
The City of San Marino’s Investment Policy adopted by the City Council on May 10, 2023 Section 16.0, Reporting, stipulates that the Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.

The report shall include the following information for all cash accounts and bank deposits:
· Balance at the end of the month
· Interest rate (for all interest-bearing active deposits) The report shall include the following information for all investments:
· A listing of individual securities held at the end of the month, by security type;
· Issuer, date of maturity, date of purchase, par and the dollar amount invested;
· Coupon, discount or earnings rate; and
· Current market value as of the date of the report and the source of this same valuation; and
· The weighted average maturity and weighted average yield of all Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 420 of 589
investments combined.

The above information may be submitted in the form of copies of statements received by the custodial institution. For investments with LAIF, the most recent statement or statements received from the State Treasurer may be included in the monthly report in lieu of the information noted above.

The report shall include a listing of all investment transactions for the month (Government Code Section 53607). The report must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall, or may, not be available (Government Code Section 53646).

Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.

DISCUSSION

PORTFOLIO SUMMARY
The City maintains petty cash on City facilities, cash in bank, cash in a transactional investment account, deposits with the Local Agency Investment Fund (LAIF), two Section 115 Trusts, investments in negotiable Certificates of Deposit, investments in Municipal Securities, and investments in U.S.

Government Agency Securities. All items are detailed in the attachment to this report.

A summary of portfolio content is found below. The attachment to this report offers specific detail on each category of investment.

PAGE 421 of 589

PORTFOLIO PERFORMANCE
As of 10/31/2023, the annual percentage yield earned on the bank IMMA is

4.43%. The effective yield for LAIF deposits is 3.670%. The average yield on CDs is 2.87%. The average yield on US Government Agency Securities is

2.997%. The effective yield on Municipal Securities is 4.218% Total combined portfolio yield for October 2023 is 3.38%.

During the month of October 2023, the allocations held in Certificates of Deposit (36%) and US Government Agency Securities (24%) exceeded the amount limits which are set at 30% and 20% respectively per the City’s Investment Policy. The primary reason for the City exceeding the allocation limit was due to the one time large CIP expenditures related to the Sidewalk Replacement Project and the San Marino Community Center that temporarily decreased our operating cash account. This decrease is temporary as the City’s allocation should be back into compliance in December 2023 when a few investments mature and the City receives the first large installment of property taxes (approximately $8.5 million) from the County of LA. The City did not find it financially prudent to sell any investments prior to maturity as Allocation
Petty Cash on City Premises $ 1,774 0%
Cash in Bank-checking accounts 2,342,804 7%
Cash in Bank-IMMA 3,626,848 11%
CERBT Section 115 Trust 700,000 2%
CEPPT Section 115 Trust 1,000,000 3%
Deposits with LAIF 4,112,898 13%
Certificates of Deposit 11,496,000 36%
Treasury Obligations - 0%
US Government Agency Securities 7,497,530 24%
Municipal Securities 979,500 3%
Cash and Investments $ 31,757,354 100%
Cash and Investments Portfolio Summary
City of San Marino
PAGE 422 of 589
the City has enough funds on hand to meet its expenditure requirements for the next six months.
2021 2022 2023
Jan 0.458 0.234 2.425
Feb 0.407 0.278 2.624
Mar 0.357 0.365 2.831
Apr 0.339 0.523 2.870
May 0.315 0.684 2.993
Jun 0.262 0.861 3.167
Jul 0.221 1.090 3.305
Aug 0.221 1.276 3.434
Sep 0.206 1.513 3.534
Oct 0.203 1.772 3.670
Nov 0.203 2.007
Dec 0.212 2.173
Local Agency Investment Fund (LAIF)
Average Monthly Effective Yields
PAGE 423 of 589

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of October 2023.”

ATTACHMENTS

1. Treasurer’s Report as of October 31, 2023
2021 2022 2023
Jan $34,984,593 $38,874,033 $42,597,554
Feb $35,042,083 $39,427,777 $43,137,917
Mar $33,786,986 $37,844,008 $40,882,226
Apr $38,194,608 $42,640,301 $44,354,391
May $40,886,858 $44,028,030 $46,423,758
Jun $39,918,291 $43,343,341 $43,117,061
Jul $36,168,260 $40,325,190 $37,719,068
Aug $35,388,265 $39,295,510 $35,726,641
Sep $32,098,786 $37,543,079 $33,058,478
Oct $30,384,198 $37,097,652 $31,757,354
Nov $29,991,938 $35,389,890
Dec $36,414,654 $41,311,610
Total Cash and Investments
PAGE 424 of 589
PAGE 425 of 589
PAGE 426 of 589
LAIF
Date Type of Transaction Amount Notes
10/20/2023 Transfer to East West Bank Operating Account (3,500,000.00) To transfer money to EWB Money Market Account East West Bank Money Market Account
Date Type of Transaction Amount Notes
10/12/2023 Transfer to East West Bank Operating Account 10/16/2023 Transfer from East West Bank Operating Account 10/19/2023 Transfer to East West Bank Operating Account 10/23/2023 Transfer from East West Bank Operating Account 10/26/2023 Transfer to East West Bank Operating Account (400,000.00) To Cover Operating Expenses for Month of October 2023 600,000.00 To transfer money to higher interest generating account (750,000.00) To Cover Operating Expenses for Month of October 2023 3,700,000.00 To transfer money to higher interest generating account (450,000.00) To Cover Operating Expenses for Month of October 2023 US Bank
Date Type of Transaction Amount Notes
10/1/2023 Citibank NA CD Purchased
10/5/2023 Treasury Bill Matured
(243,000.00) 5.100% Interest, Matures 9/29/26
500,000.00 4.08% Interest
CalPERS CERBT Trust
Date Type of Transaction Amount
Amount
Notes
Notes
No Transactions This Month
CalPERS CEPPT Trust
Date Type of Transaction
No Transactions This Month
PAGE 427 of 589
PMIA/LAIF Performance Report
as of 11/08/23
Quarterly Performance
Quarter Ended 09/30/23
PMIA Average Monthly
Effective Yields(1)
(2) 3.59 October
September
August
July

3.670

3.534

3.434

3.305**

3.167

2.993
LAIF Apportionment Rate :
(2) LAIF Earnings Ratio : 0.00009812538629360
(1)* 0.29

0.986307739

3.48 3.42
256
LAIF Administrative Cost :
(1) LAIF Fair Value Factor :
(1) PMIA Daily : June
(1) PMIA Quarter to Date : May
(1) PMIA Average Life :

Pooled Money Investment Account
Monthly Portfolio Composition (1)
09/30/23
$156.4 billion
Corporate
Bonds

0.28%
Commercial
Time Paper
Deposits 4.01%

3.35%
Loans

0.24%
Certificates of
Deposit/Bank Notes

7.03%
Agencies

20.72%
Treasuries

64.37%
Chart does not include $2,444,000.00 in mortgages, which equates to 0.002%. Percentages may not total 100% due to rounding.

Daily rates are now available here. View PMIA Daily Rates Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year. ** Revised
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PAGE 428 of 589
11/9/23, 8:46 AM PMIA Average Monthly Effective Yields
Home | Open Government | Careers | Contact | Calendar
Search
Home PMIA Home Contacts Time Deposits LAIF
Home ->> PMIA ->> PMIAAverage Monthly Effective Yields
PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 2014 0.244 0.236 0.236 0.233 0.228 0.228 0.244 0.260 0.246 0.261 0.261 0.267 2015 0.262 0.266 0.278 0.283 0.290 0.299 0.320 0.330 0.337 0.357 0.374 0.400 2016 0.446 0.467 0.506 0.525 0.552 0.576 0.588 0.614 0.634 0.654 0.678 0.719 2017 0.751 0.777 0.821 0.884 0.925 0.978 1.051 1.084 1.111 1.143 1.172 1.239 2018 1.350 1.412 1.524 1.661 1.755 1.854 1.944 1.998 2.063 2.144 2.208 2.291 2019 2.355 2.392 2.436 2.445 2.449 2.428 2.379 2.341 2.280 2.190 2.103 2.043 2020 1.967 1.912 1.787 1.648 1.363 1.217 0.920 0.784 0.685 0.620 0.576 0.540 https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 1/2 PAGE 429 of 589
11/9/23, 8:46 AM PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 0.458 0.407 0.357 0.339 0.315 0.262 0.221 0.221 0.206 0.203 0.203 0.212 2022 0.234 0.278 0.365 0.523 0.684 0.861 1.090 1.276 1.513 1.772 2.007 2.173 2023 2.425 2.624 2.831 2.870 2.993 3.167 3.305* 3.434 3.534 3.670 * Revised
Home | Comments | Disclosure Notice | Privacy Notice | Accessibility Statement | Unclaimed Property | Site Map | Download Adobe Reader © 2023 California State Treasurer's Office
https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 2/2 PAGE 430 of 589
11/3/2023 11/3/2023
PAGE 431 of 589
PAGE 432 of 589
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: December 13, 2023
SUBJECT: RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT
FOR NOVEMBER 2023

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City publishes a report on total disbursements each month pursuant to Government Code Sections 37202 and 37208.

DISCUSSION
There are three source points for disbursement: (1) items disbursed from the City’s General Checking account, including electronic funds transfers (EFTs); (2) items disbursed from the City’s Workers’ Compensation Account (collaboratively managed by City staff and the workers’ compensation thirdparty administrator); and (3) items disbursed through the payroll process, inclusive of direct deposit transfers to employees, hardcopy checks issued to employees, and electronic transfers to State and Federal taxing authorities.

FISCAL IMPACT & PROCUREMENT REVIEW
Procurement review is not applicable.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 433 of 589
NOVEMBER 2023 DISBURSEMENTS SUMMARY
EXPENDITURES BY MONTH – PAST SIX MONTHS VERSUS PRIOR YEAR Description Am ount
General Account Checks $ 662,260
General Account Electronic Fund Transfers 1,033,150
Worker's Compensation Checks 45,228
Salaries and Taxes Paid 1,011,006
$ 2,751,644
Operating Expenditures $ 2,140,370 78%
CIP Expenditures 611,274 22%
$ 2,751,644
S chedule of Disbursem ents - Novem ber 2023
PAGE 434 of 589

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file the Monthly Disbursements Report for the month of November 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of November 2023.”

ATTACHMENTS

1. November 2023 Transactions by Account Summary
PAGE 435 of 589
User:

Printed: 11/22/2023 - 10:29AM
MSiegfried
Transactions by Account
Batch: 00000.00.0000
Accounts Payable
Account Number Vendor Description GL Date Check No Amount PO No 101-00-1060-0000 Advance Auto Parts Brakes 11/03/2023 18434 246.39 101-00-1060-0000 Advance Auto Parts Oil Filters 11/03/2023 18434 27.65 101-00-1060-0000 Advance Auto Parts Credit 11/03/2023 18434 -476.77 101-00-1060-0000 Advance Auto Parts Air Filters 11/03/2023 18434 70.78 101-00-1060-0000 Advance Auto Parts Credit 11/03/2023 18434 -260.43 101-00-1060-0000 Advance Auto Parts Oil 11/03/2023 18434 638.74 Vendor Subtotal: 246.36
101-00-1060-0000 Ford of Montebello Tank Assembly 11/03/2023 18460 274.30 101-00-1060-0000 Ford of Montebello Moulding 11/03/2023 18460 107.12 101-00-1060-0000 Ford of Montebello Oil Filters 11/17/2023 18523 28.81 101-00-1060-0000 Ford of Montebello TPMS Sensor 11/17/2023 18523 147.51 Vendor Subtotal: 557.74
101-00-1060-0000 Garvey Equipment Company Fan Housing 11/17/2023 0 75.90 Vendor Subtotal: 75.90
101-00-1060-0000 Interstate Battery Systems of Battery 11/03/2023 0 110.54 Vendor Subtotal: 110.54
101-00-1060-0000 O'Reilly Auto Parts Hydro Oil 11/03/2023 0 82.68 101-00-1060-0000 O'Reilly Auto Parts Remote Case 11/03/2023 0 20.98 101-00-1060-0000 O'Reilly Auto Parts Remote Case 11/03/2023 0 20.84 101-00-1060-0000 O'Reilly Auto Parts Wiper Blades 11/03/2023 0 72.80 101-00-1060-0000 O'Reilly Auto Parts Switches 11/03/2023 0 63.44 101-00-1060-0000 O'Reilly Auto Parts Retainers 11/03/2023 0 15.18 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 1 PAGE 436 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-00-1060-0000 O'Reilly Auto Parts Batteries (2) 11/03/2023 0 360.14 101-00-1060-0000 O'Reilly Auto Parts Oil Filters 11/17/2023 0 54.22 101-00-1060-0000 O'Reilly Auto Parts Starter 11/17/2023 0 169.57 101-00-1060-0000 O'Reilly Auto Parts Wiper Blades 11/17/2023 0 62.33 101-00-1060-0000 O'Reilly Auto Parts Oil Drain Plugs 11/17/2023 0 8.62 101-00-1060-0000 O'Reilly Auto Parts Relay & Circuit Breaker 11/17/2023 0 25.75 101-00-1060-0000 O'Reilly Auto Parts AC Coolant & Lights 11/17/2023 0 214.36 Vendor Subtotal: 1,170.91
101-00-3040-0000 California American Water Franchise Fees Sept-Oct2023 11/03/2023 18450 85.54 101-00-3040-0000 California American Water Franchise Fees Sept-Oct 2023 11/17/2023 18513 122.82 Vendor Subtotal: 208.36
101-01-4376-0000 U.S. Bank Amazon-Name Plate Holder Attachme 11/14/2023 18501 14.08 Vendor Subtotal: 14.08
101-01-4376-0000 Vina Engraving Council Name Plate-City Clerk 11/17/2023 18554 58.43 Vendor Subtotal: 58.43
101-01-4480-2872 U.S. Bank Meat & Essentials-Council Meeting Fo 11/14/2023 18501 132.50 101-01-4480-2872 U.S. Bank Starbucks-Coffee for City Council Mee 11/14/2023 18501 40.00 Vendor Subtotal 172 50
101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 8,824.40 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 261.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 2,320.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 290.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 2,872.50 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 116.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 2,900.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 58.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 116.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2023 11/17/2023 0 58.00 Vendor Subtotal: 17,815.90
AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 2 PAGE 437 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 1,907.00 101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 2,856.00 Vendor Subtotal: 4,763.00
101-06-4106-2757 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 1,417.50 Vendor Subtotal: 1,417.50
101-06-4106-2758 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 462.50 Vendor Subtotal: 462.50
101-08-4016-0000 Ameritas Life Insurance Corp Adjustment Premium Oct 2023 11/03/2023 18437 26.76 Vendor Subtotal: 26.76
101-08-4016-0000 Delta Dental of California Adjustment Premium Nov 2023 11/03/2023 18456 148.56 Vendor Subtotal: 148.56
101-08-4016-0000 John Penido Medical Retirement Nov 2023 11/17/2023 0 755.00 Vendor Subtotal: 755.00
101-08-4016-0000 PERS (Medical) Retired Premium Nov 2023 11/03/2023 0 12,925.00 Vendor Subtotal: 12,925.00
101-08-4150-0500 IntelesysOne Monthly IT Service October 2023 11/17/2023 0 15,480.39 Vendor Subtotal: 15,480.39
101-08-4150-0750 AT&T Mobility Citywide Cell Phone Service Sept 2023 11/03/2023 18444 2,252.39 101-08-4150-0750 AT&T Mobility Citywide Cell Phone Service Sept 2023 11/03/2023 18442 1,777.67 101-08-4150-0750 AT&T Mobility Citywide Cell Service Oct 2023 (Non- 11/17/2023 18510 1,775.53 101-08-4150-0750 AT&T Mobility Citywide Cell Phone Service Oct 2023 11/17/2023 18511 2,252.39 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 3 PAGE 438 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 8,057.98
101 08 4376 0000 AT&T Mobility Hotspot Service Sept 2023 (Uniform) 11/03/2023 18444 60 00 101-08-4376-0000 AT&T Mobility Hotspot Service Sept 2023 (Non-Unifo 11/03/2023 18442 45.00 101-08-4376-0000 AT&T Mobility Hotspot Service Oct 2023 (Non-Unifor 11/17/2023 18510 50.00 101-08-4376-0000 AT&T Mobility Hotspot Service Oct 2023 (Uniform) 11/17/2023 18511 60.00 Vendor Subtotal: 215.00
101-08-4500-9025 AT&T City Hall Compound Internet Service O 11/03/2023 18440 290.61 Vendor Subtotal: 290.61
101-08-4500-9460 California American Water Water Service Sept-Oct2023-City Hall 11/03/2023 18450 115.88 Vendor Subtotal: 115.88
101-09-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Oct 2023 11/03/2023 18437 -9.84 Vendor Subtotal: -9.84
101-09-4010-0000 Delta Dental of California Adjustment Premium Nov 2023 11/03/2023 18456 48.20 Vendor Subtotal: 48.20
101-09-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Nov 2023 11/03/2023 18472 44.04 Vendor Subtotal: 44.04
101-09-4010-0000 PERS (Medical) Adjustment Premium Nov 2023 11/03/2023 0 754.64 Vendor Subtotal: 754.64
101-09-4150-0000 Ya-Nan Chou Chinese Zoom Interpretation-PD Mee 11/17/2023 18517 200.00 Vendor Subtotal: 200.00
AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 4 PAGE 439 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-09-4150-0000 Language Network, INC Chinese Translation-Open House Flyer 11/03/2023 0 135.00 101-09-4150-0000 Language Network, INC Chinese Translation-Beginning English 11/03/2023 0 168.75 101-09-4150-0000 Language Network, INC Chinese Translation-CC Agenda 10/11/ 11/03/2023 0 1,172.33 101-09-4150-0000 Language Network, INC Chinese Translation-Event Flyer 11/03/2023 0 168.75 101-09-4150-0000 Language Network, INC Chinese Translation-CC Agenda 10/27 11/03/2023 0 1,055.78 Vendor Subtotal: 2,700.61
101-09-4150-0000 Quench USA, Inc Drinking Water Service Oct 2023-City 11/03/2023 18481 45.77 101-09-4150-0000 Quench USA, Inc Drinking Water Service Nov 2023-City 11/17/2023 18542 45.77 Vendor Subtotal: 91.54
101-09-4150-0000 San Gabriel Valley Council of Gover Coyote Management Implementation P 11/03/2023 18485 6,183.00 Vendor Subtotal: 6,183.00
101-09-4150-0000 Sarah Sun Interpretation PD Meeting 11/6/23 11/17/2023 18549 200.00 Vendor Subtotal: 200.00
101-09-4150-0000 U.S. Bank Monday.com Calendar Embedded Feat 11/14/2023 18501 1.50 Vendor Subtotal: 1.50
101-09-4150-0500 U.S. Bank Canva-Subscription 11/14/2023 18501 409.99 101-09-4150-0500 U.S. Bank Constant Contact-Monthly Weekly Bri 11/14/2023 18501 116.00 101-09-4150-0500 U.S. Bank Zoom-Public Meeting Accounts 10/11/ 11/14/2023 18501 67.51 101-09-4150-0500 U.S. Bank Zoom-Public Meeting Webinar Accoun 11/14/2023 18501 308.80 Vendor Subtotal: 902.30
101-09-4202-0000 LC - M News Inc Legal Notice August 2023 11/17/2023 18539 1,305.00 101 09 4202 0000 LC M News Inc Legal Notice Sept 2023 11/17/2023 18539 2,202 00 Vendor Subtotal: 3,507.00
101-09-4480-0000 Nicole Tibbet Reimbursement- Hotel Conference 3 N 11/17/2023 18520 815.13 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 5 PAGE 440 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 815.13
101-09-4480-0000 Philippe Eskandar ICMA Conference-Per Diem Rate Lun 11/03/2023 18458 36.00 101-09-4480-0000 Philippe Eskandar ICMA Conference-Per Diem Rate Dinn 11/03/2023 18458 102.00 101-09-4480-0000 Philippe Eskandar ICMA Conference-Per Diem Rate Brea 11/03/2023 18458 68.00 101-09-4480-0000 Philippe Eskandar ICMA Conference-Transportation 10/1 11/03/2023 18458 88.39 101-09-4480-0000 Philippe Eskandar ICMA Conference-Per Diem Rate Inci 11/03/2023 18458 20.00 Vendor Subtotal: 314.39
101-09-4480-0000 San Gabriel Valley City Managers As City Manager Assoc. Holiday Luncheo 11/03/2023 18486 35.00 Vendor Subtotal: 35.00
101-09-4480-0000 U.S. Bank League of CA Cities-Conference P.Esk 11/14/2023 18501 750.00 101-09-4480-0000 U.S. Bank League of CA Cities-City Clerk Confer 11/14/2023 18501 550.00 101-09-4480-0000 U.S. Bank JW Marriott Hotel Conference-3 Night 11/14/2023 18501 1,023.24 Vendor Subtotal: 2,323.24
101-10-4106-3415 Burke, Williams & Sorensen LLP Legal Service Sept 2023 11/17/2023 0 4,252.50 Vendor Subtotal: 4,252.50
101-10-4106-3415 Steve A Filarsky, Attorney at Law Legal Service Oct 2023 11/17/2023 0 340.00 Vendor Subtotal: 340.00
101-10-4106-3415 Liebert Cassidy Whitmore Legal Service Sept 2023 11/17/2023 18534 2,952.18 Vendor Subtotal: 2,952.18
101-10-4150-0000 Nancy K. Bohl Inc Employee Support Service PD & FD O 11/17/2023 18512 1,382.00 Vendor Subtotal: 1,382.00
101-10-4150-0000 PERS (Medical) Admin Fee for Retired Nov 2023 11/03/2023 0 134.68 101-10-4150-0000 PERS (Medical) Admin Fee for Active Nov 2023 11/03/2023 0 467.31 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 6 PAGE 441 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 601.99
101-10-4376-0000 U.S. Bank Target-HR Supplies 11/14/2023 18501 17.98 101-10-4376-0000 U.S. Bank Amazon-HR Sign and Brochure Holde 11/14/2023 18501 69.07 101-10-4376-0000 U.S. Bank Sam's Club-HR Supplies 11/14/2023 18501 73.10 Vendor Subtotal: 160.15
101-10-4436-0000 St. George's Medical Clinic Pre-Employment Physical-C.Morning 11/03/2023 18490 195.00 Vendor Subtotal: 195.00
101-10-4436-0000 U.S. Bank Photobooth Gems-Deposit Photobooth 11/14/2023 18501 75.00 101-10-4436-0000 U.S. Bank Scooter's Italian Ice-Employees Ice Cre 11/14/2023 18501 600.00 101-10-4436-0000 U.S. Bank Cheesecake-Planner Interview Panel L 11/14/2023 18501 110.00 Vendor Subtotal: 785.00
101-10-4480-0000 Lizette Guerrero CALPELRA Conference-Per Diem Ra 11/03/2023 0 36.00 101-10-4480-0000 Lizette Guerrero CALPELRA Conference-Per Diem Ra 11/03/2023 0 102.00 101-10-4480-0000 Lizette Guerrero CALPELRA Conference-Per Diem Ra 11/03/2023 0 20.00 101-10-4480-0000 Lizette Guerrero CALPELRA Conference-Mileage 11/1 11/03/2023 0 389.73 101-10-4480-0000 Lizette Guerrero CALPELRA Conference-Per Diem Ra 11/03/2023 0 17.00 Vendor Subtotal: 564.73
101-11-4150-0000 HDL Coren & Cone Contract Service Property Tax Oct-Dec 11/03/2023 18465 1,897.20 Vendor Subtotal: 1,897.20
101-11-4150-0000 Lance Soll & Lunghard CPA's LLP 2023 Government Audit-Final Bill 11/17/2023 0 3,445.00 Vendor Subtotal: 3,445.00
101-11-4316-0000 Canon Financial Services Inc Copier Lease-Oct 2023 2nd Floor City 11/03/2023 18451 159.38 Vendor Subtotal: 159.38
AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 7 PAGE 442 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-11-4316-0000 CopyFree Technology Inc Copier Contract Base Rate 10/23/23-11 11/03/2023 0 149.39 Vendor Subtotal: 149.39
101-11-4376-0000 U.S. Bank Amazon-Ethernet Splitter Power-Copie 11/14/2023 18501 12.96 Vendor Subtotal: 12.96
101-11-4480-0000 U.S. Bank CSMFO-Conference M.Siegfried 11/14/2023 18501 515.00 101-11-4480-0000 U.S. Bank CSMFO-Conference Registration P.Ch 11/14/2023 18501 515.00 Vendor Subtotal: 1,030.00
101-14-3106-0000 Tina Hsu Refund-Tree Permit 1257 San Marino 11/03/2023 18433 415.00 Vendor Subtotal: 415.00
101-14-3312-0000 David Sheen Refund-DRC Application 1910 Lomba 11/17/2023 18505 655.00 Vendor Subtotal: 655.00
101-14-4104-6270 The Code Group Inc Plan Check Service Sept 2023 11/03/2023 0 6,380.00 101-14-4104-6270 The Code Group Inc Fire Protection Plan Check Service Sep 11/03/2023 0 1,997.50 101-14-4104-6270 The Code Group Inc Over the Counter Plan Check Service S 11/03/2023 0 522.50 101-14-4104-6270 The Code Group Inc Inspection Service Sept 2023 11/03/2023 0 7,851.80 Vendor Subtotal: 16,751.80
101-14-4316-0000 Canon Financial Services Inc Copier Lease-Oct 2023 CDD 11/03/2023 18451 161.67 101-14-4316-0000 Canon Financial Services Inc Copier Lease-Stoneman 11/17/2023 18514 55.85 Vendor Subtotal: 217.52
101-14-4376-0000 CopyFree Technology Inc Shipping Copier Toner-Stoneman 11/03/2023 0 8.54 Vendor Subtotal: 8.54
101-14-4376-0000 U.S. Bank Canva-Business Cards (750) 11/14/2023 18501 105.00 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 8 PAGE 443 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 105.00
101 14 4500 9025 AT&T City Hall Compound Internet Service O CDD 11/03/2023 18440 290 61 Vendor Subtotal: 290.61
101-14-4500-9025 AT&T Mobility Hotspot Service Sept 2023 (Bldg. Insp 11/03/2023 18442 20.00 101-14-4500-9025 AT&T Mobility Hotspot Service Oct 2023 (Bldg. Inspe 11/17/2023 18510 20.00 Vendor Subtotal: 40.00
101-14-4508-0000 WEX Bank Fuel-9/26/23-10/25/23-CDD 11/17/2023 18555 92.53 Vendor Subtotal: 92.53
101-36-4376-0000 IntelesysOne Smart TV Wall Mount-EOC 11/17/2023 0 1,776.23 Vendor Subtotal: 1,776.23
101-36-4468-0000 Petty Cash Jennifer McGee Petty Cash Reimbursement-Donuts & B 11/03/2023 18480 38.48 Vendor Subtotal: 38.48
101-36-4468-0000 U.S. Bank Gus BBQ-Lunch with EOC Great Shak 11/14/2023 18501 61.35 Vendor Subtotal: 61.35
101-36-4500-9025 AT&T Phone Service Sept-Oct 2023-EOC 11/03/2023 18439 327.78 Vendor Subtotal: 327.78
101-36-4500-9025 Charter Communications Cable Service 10/8/23-11/7/23-EOC 11/03/2023 18494 127.85 Vendor Subtotal: 127.85
101-40-4150-0000 Aramark Cleaning Uniform Service 11/03/2023 18436 37.70 101-40-4150-0000 Aramark Cleaning Uniform Service 11/03/2023 18436 37.70 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 9 PAGE 444 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4150-0000 Aramark Cleaning Uniform Service 11/03/2023 18436 104.06 101-40-4150-0000 Aramark Cleaning Uniform Service 11/03/2023 18436 104.06 101-40-4150-0000 Aramark Cleaning Uniform Service 11/17/2023 18507 113.32 101-40-4150-0000 Aramark Cleaning Uniform Service 11/17/2023 18507 37.69 101-40-4150-0000 Aramark Cleaning Uniform Service 11/17/2023 18507 43.90 101-40-4150-0000 Aramark Cleaning Uniform Service 11/17/2023 18507 104.05 Vendor Subtotal: 582.48
101-40-4150-0500 U.S. Bank Apple.com-ICloud Storage-PW 11/14/2023 18501 2.99 Vendor Subtotal: 2.99
101-40-4260-0000 Carl Warren & Company Professional Service-Claims 11/17/2023 18515 735.00 Vendor Subtotal: 735.00
101-40-4260-0000 Hi Quality Auto Body Inc Repair-Damage to PD Vehicle 2021 Fo 11/17/2023 18528 2,565.80 Vendor Subtotal: 2,565.80
101-40-4316-0000 Canon Financial Services Inc Copier Lease-Oct 2023 PW Admin 11/03/2023 18451 322.98 Vendor Subtotal: 322.98
101-40-4316-0000 CopyFree Technology Inc Copier Usage Charges 7/29/23-10/28/2 11/17/2023 0 121.93 Vendor Subtotal: 121.93
101-40-4376-0000 Remington Pure Drinking Water Service Oct 2023-PW 11/03/2023 18488 38.00 Vendor Subtotal: 38.00
101-40-4376-0000 U.S. Bank Office Depot-Office Supplies 11/14/2023 18501 89.21 101-40-4376-0000 U.S. Bank Amazon-Keyboard 11/14/2023 18501 30.65 Vendor Subtotal: 119.86
101-40-4468-0000 U.S. Bank October Lunch Program-Training C.G 11/14/2023 18501 60.00 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 10 PAGE 445 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4468-0000 U.S. Bank Pesticide Applicators-Training J.Santill 11/14/2023 18501 40.00 101-40-4468-0000 U.S. Bank Pesticide Applicators-Training J.Santill 11/14/2023 18501 40.00 101-40-4468-0000 U.S. Bank Pesticide Applicators-Training B.Macia 11/14/2023 18501 100.00 101-40-4468-0000 U.S. Bank Greenbook-Training C.Gutierrez 11/14/2023 18501 100.00 101-40-4468-0000 U.S. Bank UCB ITS Techtransfer Pro-Training A 11/14/2023 18501 195.00 101-40-4468-0000 U.S. Bank Pesticide Applicators-Training J.Santill 11/14/2023 18501 40.00 Vendor Subtotal: 575.00
101-40-4492-0003 Aramark Cleaning Uniform Service 11/03/2023 18436 95.30 101-40-4492-0003 Aramark Cleaning Uniform Service 11/03/2023 18436 95.30 101-40-4492-0003 Aramark Cleaning Uniform Service 11/03/2023 18436 34.53 101-40-4492-0003 Aramark Cleaning Uniform Service 11/03/2023 18436 34.53 101-40-4492-0003 Aramark Cleaning Uniform Service 11/17/2023 18507 103.78 101-40-4492-0003 Aramark Cleaning Uniform Service 11/17/2023 18507 34.52 101-40-4492-0003 Aramark Cleaning Uniform Service 11/17/2023 18507 40.20 101-40-4492-0003 Aramark Cleaning Uniform Service 11/17/2023 18507 95.29 Vendor Subtotal: 533.45
101-40-4492-0004 Aramark Cleaning Uniform Service 11/03/2023 18436 137.39 101-40-4492-0004 Aramark Cleaning Uniform Service 11/03/2023 18436 49.78 101-40-4492-0004 Aramark Cleaning Uniform Service 11/03/2023 18436 137.39 101-40-4492-0004 Aramark Cleaning Uniform Service 11/03/2023 18436 49.78 101-40-4492-0004 Aramark Cleaning Uniform Service 11/17/2023 18507 149.63 101-40-4492-0004 Aramark Cleaning Uniform Service 11/17/2023 18507 137.39 101-40-4492-0004 Aramark Cleaning Uniform Service 11/17/2023 18507 49.76 101-40-4492-0004 Aramark Cleaning Uniform Service 11/17/2023 18507 57.96 Vendor Subtotal: 769.08
101-40-4500-9025 AT&T City Hall Compound Internet Service O 11/03/2023 18440 183.55 Vendor Subtotal: 183.55
101-42-4150-0000 Los Angeles County Fire Dept Underground StorageTank Permit 7/1/2 11/03/2023 18471 4,391.00 Vendor Subtotal: 4,391.00
101-42-4150-0000 R & A Tank Technologies LLC Gas Tank Monthly Inspection- June 20 11/03/2023 18482 150.00 101-42-4150-0000 R & A Tank Technologies LLC Gas Tank Monthly Inspection- July 202 11/03/2023 18482 150.00 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 11 PAGE 446 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-42-4150-0000 R & A Tank Technologies LLC Gas Tank Monthly Inspection- Oct 202 11/03/2023 18482 150.00 101-42-4150-0000 R & A Tank Technologies LLC Gas Tank-Annual Monitor Certification 11/17/2023 18543 895.00 Vendor Subtotal: 1,345.00
101-42-4204-0000 U.S. Bank Bosch-OTC Encore 12 Month Subscrip 11/14/2023 18501 712.50 Vendor Subtotal: 712.50
101-42-4376-0000 U.S. Bank Home Depot-Supplies for the Shop 11/14/2023 18501 140.49 101-42-4376-0000 U.S. Bank Pig Corp-Oil & Grease Adsorbent Mat 11/14/2023 18501 502.16 101-42-4376-0000 U.S. Bank Harbor Freight-Materials for the Shop 11/14/2023 18501 206.87 Vendor Subtotal: 849.52
101-42-4452-0000 U.S. Bank Harbor Freight-Small Tools for the Sho 11/14/2023 18501 83.73 Vendor Subtotal: 83.73
101-44-4150-0000 Premier Pipe Inc. Sewer Repair-1645 Lorain Rd 11/17/2023 18540 2,800.00 101-44-4150-0000 Premier Pipe Inc. Install Manhole Patches & Repairs (6) 11/17/2023 18540 11,400.00 Vendor Subtotal: 14,200.00
101-44-4150-5170 John L Hunter Stormwater Compliance Reporting Au 11/03/2023 18467 416.25 Vendor Subtotal: 416.25
101-48-4150-0000 IntelesysOne Fleet Software Upgrade 11/17/2023 0 4,497.25 Vendor Subtotal: 4,497.25
101-48-4150-0000 Yunex LLC Traffic Signal Call Outs August 2023 11/03/2023 0 1,233.75 Vendor Subtotal: 1,233.75
101-48-4150-9020 Athens Services Street Sweeping Service Oct 2023 11/17/2023 18508 8,496.12 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 12 PAGE 447 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 8,496.12
101 48 4376 0000 Ganahl Lumber Company Curb Patch FD 11/03/2023 18462 54 88 101-48-4376-0000 Ganahl Lumber Company 2300 Portable Generator 11/17/2023 18525 772.84 Vendor Subtotal: 827.72
101-48-4376-0000 Grainger Inc Sandbags 11/17/2023 18527 236.31 Vendor Subtotal: 236.31
101-48-4376-0000 JCL Traffic Street Name Signs 11/03/2023 18469 518.46 101-48-4376-0000 JCL Traffic Street Signs Hardware 11/03/2023 18469 263.50 Vendor Subtotal: 781.96
101-48-4376-0000 Leotek Electronics USA LLC New Cobrahead Streetlight Fixtures 11/17/2023 0 1,835.40 000001100 Vendor Subtotal: 1,835.40
101-48-4376-0000 Underground Service Alert/SC CA State Fees Dig Alert Tickets 11/17/2023 0 38.73 101-48-4376-0000 Underground Service Alert/SC Dig Alert Tickets 11/17/2023 0 109.75 Vendor Subtotal: 148.48
101-48-4376-0000 U.S. Bank Grainger-Street Lights Parts 11/14/2023 18501 479.28 101-48-4376-0000 U.S. Bank Grainger-Photocells for Streetlights 11/14/2023 18501 116.08 101-48-4376-0000 U.S. Bank 1000Bulbs-Street Lights Bulbs 11/14/2023 18501 142.12 Vendor Subtotal: 737.48
101-48-4508-0000 U.S. Bank Home Depot-Silicone fo Roof Holes on 11/14/2023 18501 20.77 101-48-4508-0000 U.S. Bank Home Depot-Fixed Panel On Dump Tr 11/14/2023 18501 57.59 Vendor Subtotal: 78.36
101-50-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Nov 2023 11/03/2023 18472 -5.30 101-50-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Nov 2023 11/03/2023 18472 -1.85 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 13 PAGE 448 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: -7.15
101-50-4376-0000 Remington Pure Drinking Water Service Oct 2023 Lacy 11/03/2023 18488 79.99 Vendor Subtotal: 79.99
101-50-4376-0000 U.S. Bank Amazon-Lacy Park Supplies 11/14/2023 18501 107.79 101-50-4376-0000 U.S. Bank Amazon-Lacy Park Supplies 11/14/2023 18501 80.37 Vendor Subtotal: 188.16
101-50-4500-4950 The Gas Company Gas Service Sept-Oct 2023-Lacy Park 11/03/2023 18493 35.52 Vendor Subtotal: 35.52
101-50-4500-9025 AT&T Phone Service Sept-Oct 2023-Lacy Par 11/17/2023 18509 28.83 Vendor Subtotal: 28.83
101-50-4500-9025 Charter Communications Cable Internet Service 10/25/23-11/24/ 11/17/2023 18552 149.98 Vendor Subtotal: 149.98
101-50-4500-9460 California American Water Water Service Sept-Oct2023-Lacy Park 11/03/2023 18450 2,387.91 101-50-4500-9460 California American Water Water Service Sept-Oct 2023-Lacy Par 11/17/2023 18513 2,579.64 Vendor Subtotal: 4,967.55
101-52-4376-0000 Garvey Equipment Company Hand Pruner 11/03/2023 0 62.96 101-52-4376-0000 Garvey Equipment Company Tri-Edge Blade 11/17/2023 0 149.06 Vendor Subtotal: 212.02
101-52-4376-0000 U.S. Bank Home Depot-Batteries 11/14/2023 18501 52.70 101-52-4376-0000 U.S. Bank Amazon-Batteries 11/14/2023 18501 53.36 101-52-4376-0000 U.S. Bank La Verne Power Equipment-Jacks for E 11/14/2023 18501 696.74 101-52-4376-0000 U.S. Bank Amazon-Fuses 11/14/2023 18501 20.77 101-52-4376-0000 U.S. Bank Amazon-Fuses 11/14/2023 18501 46.87 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 14 PAGE 449 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-52-4376-0000 U.S. Bank Amazon-Laser & Fuses 11/14/2023 18501 38.30 Vendor Subtotal: 908.74
101-52-4500-9460 California American Water Water Service Sept-Oct2023-Grounds 11/03/2023 18450 5,040.68 101-52-4500-9460 California American Water Water Service Sept-Oct 2023-Grounds 11/17/2023 18513 8,233.35 Vendor Subtotal: 13,274.03
101-52-4508-0000 Navarro's Towing Towing-Bobcat for Repair 11/17/2023 18536 225.00 Vendor Subtotal: 225.00
101-52-4508-0000 O'Reilly Auto Parts Car Wash Supplies 11/03/2023 0 20.36 Vendor Subtotal: 20.36
101-53-4150-0000 Roger L Mendell AC Maintenance-City Hall 11/17/2023 0 216.00 Vendor Subtotal: 216.00
101-53-4150-0000 Dynamic Building Maintenance Citywide Janitorial Service Oct 2023 11/17/2023 0 7,741.00 Vendor Subtotal: 7,741.00
101-53-4150-0000 Graycon Inc HVAC Maintenance August 2023-Libr 11/03/2023 18464 1,983.00 Vendor Subtotal: 1,983.00
101-53-4150-0000 SDS Security Design Systems Fire Alarm Service Sept 2023-SMCC 11/17/2023 18545 150.00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service Oct 2023-SMCC 11/17/2023 18545 150.00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service Nov 2022-SMCC 11/17/2023 18545 84.00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service Nov 2023-SMCC 11/17/2023 18545 150.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Dec 2023-SMC 11/17/2023 18545 148.49 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service Dec 2023-City Hal 11/17/2023 18545 95.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Dec 2023-Thur 11/17/2023 18545 42.00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service Dec 2023-SMCC 11/17/2023 18545 150.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Dec 2023-FD 11/17/2023 18545 107.00 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 15 PAGE 450 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,076.49
101-53-4150-0000 Total Exterminating Inc Quarterly Extermination-FD 11/03/2023 0 78.00 101-53-4150-0000 Total Exterminating Inc Quarterly Extermination-City Hall 11/17/2023 0 77.00 101-53-4150-0000 Total Exterminating Inc Bait Stations-SMCC 11/17/2023 0 125.00 101-53-4150-0000 Total Exterminating Inc Quarterly Extermination-SMCC 11/17/2023 0 95.00 101-53-4150-0000 Total Exterminating Inc Quarterly Extermination-Lacy Park 11/17/2023 0 175.00 101-53-4150-0000 Total Exterminating Inc Bait Stations-FD Patio 11/17/2023 0 125.00 101-53-4150-0000 Total Exterminating Inc Monthly Extermination-SMCC 11/17/2023 0 125.00 101-53-4150-0000 Total Exterminating Inc Monthly Extermination-Library 11/17/2023 0 125.00 Vendor Subtotal: 925.00
101-53-4206-0000 Grainger Inc Repair-Restroom City Hall 11/17/2023 18527 175.15 Vendor Subtotal: 175.15
101-53-4206-0000 Plumbing Wholesale Outlet Restroom Repair-Lacy Park 11/03/2023 0 28.29 Vendor Subtotal: 28.29
101-53-4206-0000 Purowater Rabjohn Acquisition Com Installing Water Dispenser-Library 11/17/2023 18541 403.00 Vendor Subtotal: 403.00
101-53-4206-0000 San Marino Plumbing Svc Inc Installed Flush Valves-City Hall Restro 11/17/2023 18547 995.50 Vendor Subtotal: 995.50
101-53-4206-0000 U.S. Bank Home Depot-Shelves-PD E-Bike Room 11/14/2023 18501 181.85 101-53-4206-0000 U.S. Bank Grainger-Faucet-City Hall Restroom 11/14/2023 18501 878.99 101-53-4206-0000 U.S. Bank Easy Plumbing-Flush Valves-City Hall 11/14/2023 18501 999.38 101-53-4206-0000 U.S. Bank Amazon-Restroom Maintenance Suppl 11/14/2023 18501 164.28 101-53-4206-0000 U.S. Bank School Outfitters-Lockers PD Women 11/14/2023 18501 889.90 101-53-4206-0000 U.S. Bank Amazon-Building Maintenance Suppli 11/14/2023 18501 101.61 101-53-4206-0000 U.S. Bank Grainger-Restroom Repair Supplies 11/14/2023 18501 293.25 Vendor Subtotal: 3,509.26
AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 16 PAGE 451 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-53-4376-0000 Aramsco Inc Restroom Supplies-Lacy Park 11/03/2023 18438 414.96 Vendor Subtotal: 414.96
101-53-4376-0000 Global Industrial Paper Towel Dispenser-Lacy Park Rest 11/03/2023 18463 659.84 Vendor Subtotal: 659.84
101-59-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Nov 2023 11/03/2023 18472 77.48 Vendor Subtotal: 77.48
101-59-4150-0500 Business Management Systems Staff Scheduling Software 11/1/23-10/3 11/03/2023 18445 3,370.00 Vendor Subtotal: 3,370.00
101-59-4376-0000 CopyFree Technology Inc Printer Supply-SMCC 11/03/2023 0 142.08 Vendor Subtotal: 142.08
101-59-4376-0000 Matrix Audio Visual Designs Click Share USB-Barth Room AV Syst 11/03/2023 18475 303.06 Vendor Subtotal: 303.06
101-59-4376-0000 U.S. Bank Amazon-Maintenance Cartridge Large 11/14/2023 18501 72.61 101-59-4376-0000 U.S. Bank Amazon-Printer Head Large Printer-Li 11/14/2023 18501 396.39 101-59-4376-0000 U.S. Bank Lamination Depot-Laminator Table 11/14/2023 18501 273.70 Vendor Subtotal: 742.70
101-59-4468-0000 U.S. Bank CJPIA-Conference J.Plumley 11/14/2023 18501 375.00 101-59-4468-0000 U.S. Bank CA Park Rec Society-CPRS Conferenc 11/14/2023 18501 480.00 101-59-4468-0000 U.S. Bank CA Park Rec Society-CPRS Conferenc 11/14/2023 18501 500.00 101-59-4468-0000 U.S. Bank CA Park Rec Society-CPRS Conferenc 11/14/2023 18501 480.00 Vendor Subtotal: 1,835.00
101-59-4480-0000 Jeff Plumley CJPIA Conference-Per Diem Rate Din 11/17/2023 18503 34.00 101-59-4480-0000 Jeff Plumley CJPIA Conference-Mileage 10/23/23-1 11/17/2023 18503 155.89 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 17 PAGE 452 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 189.89
101-59-4492-0000 Imagen Inc CSD Staff Shirts & Jackets 11/17/2023 18530 2,192.53 Vendor Subtotal: 2,192.53
101-60-4150-0000 Remington Pure Drinking Water Service Oct 2023-Ston 11/03/2023 18488 38.00 Vendor Subtotal: 38.00
101-60-4316-0000 Canon Financial Services Inc Copier Lease-Oct 2023 SMCC 11/03/2023 18451 152.11 101-60-4316-0000 Canon Financial Services Inc Copier Lease-Stoneman 11/17/2023 18514 55.84 Vendor Subtotal: 207.95
101-60-4316-0000 CopyFree Technology Inc Copier Base Rate Charges 11/11/23-12 11/17/2023 0 207.63 Vendor Subtotal: 207.63
101-60-4376-0000 CopyFree Technology Inc Shipping Copier Toner-Stoneman 11/03/2023 0 8.53 Vendor Subtotal: 8.53
101-60-4376-0000 Office Depot Toner (3) 11/17/2023 18538 199.95 101-60-4376-0000 Office Depot Office Supplies 11/17/2023 18538 72.17 Vendor Subtotal: 272.12
101-60-4376-0000 U.S. Bank Amazon-Office Supplies 11/14/2023 18501 12.09 101-60-4376-0000 U.S. Bank Amazon-Office Supplies 11/14/2023 18501 8.96 Vendor Subtotal: 21.05
101-60-4376-0000 Vina Engraving City Badges 11/17/2023 18554 76.07 Vendor Subtotal: 76.07
AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 18 PAGE 453 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-60-4398-0000 Edith Yanez Mileage-Stoneman/SMCC 9/5/23-9/27 11/03/2023 18500 12.83 Vendor Subtotal: 12.83
101-62-4376-0000 U.S. Bank Target-Lil' Learners Supplies 11/14/2023 18501 19.38 101-62-4376-0000 U.S. Bank Target-Lil' Learners Supplies 11/14/2023 18501 14.16 101-62-4376-0000 U.S. Bank Target-Preschool Supplies 11/14/2023 18501 9.25 101-62-4376-0000 U.S. Bank Target-Lil' Leaners Supplies 11/14/2023 18501 32.72 101-62-4376-0000 U.S. Bank Fun Express-Lil' Learners Supplies 11/14/2023 18501 13.20 101-62-4376-0000 U.S. Bank Amazon-Lil' Learners Supplies 11/14/2023 18501 8.75 101-62-4376-0000 U.S. Bank Lakeshore Learing-Lil' Learners 11/14/2023 18501 59.09 101-62-4376-0000 U.S. Bank Target-Lil' Learners Supplies 11/14/2023 18501 1.47 101-62-4376-0000 U.S. Bank Trader Joe's-Lil' Learners Supplies 11/14/2023 18501 43.53 101-62-4376-0000 U.S. Bank Target-Lil' Learners Supplies 11/14/2023 18501 40.88 101-62-4376-0000 U.S. Bank Target-Lil' Learners-Credit 11/14/2023 18501 -0.10 101-62-4376-0000 U.S. Bank Target-Lil Learners Supplies 11/14/2023 18501 107.88 101-62-4376-0000 U.S. Bank Target-Lil' Learners Supplies 11/14/2023 18501 6.45 101-62-4376-0000 U.S. Bank Lakeshore Learning-Lil' Learners Supp 11/14/2023 18501 20.47 101-62-4376-0000 U.S. Bank Discount School-Lil' Learners Supplies 11/14/2023 18501 119.46 101-62-4376-0000 U.S. Bank Fun Express-Lil' Learners Supplies 11/14/2023 18501 52.28 101-62-4376-0000 U.S. Bank Amazon-Lil' Learners Supplies 11/14/2023 18501 201.05 101-62-4376-0000 U.S. Bank Target-Lil' Playmates Supplies 11/14/2023 18501 38.81 Vendor Subtotal: 788.73
101-62-4500-9025 U.S. Bank Tracphone-Camp Phone Minutes 11/14/2023 18501 32.47 Vendor Subtotal: 32.47
101-64-4376-0000 U.S. Bank Dollar Tree-Winter Wonderland Suppli 11/14/2023 18501 119.88 Vendor Subtotal: 119.88
101-66-4150-0000 The Christmas Light Guy Company Tree Lighting and City Hall- Holiday E 11/17/2023 18551 10,729.50 Vendor Subtotal: 10,729.50
101-66-4150-0000 U.S. Bank Card My Yard- Trunk or Treat Signage 11/14/2023 18501 157.41 101-66-4150-0000 U.S. Bank LA County-Health Permit Trunk or Tre 11/14/2023 18501 742.12 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 19 PAGE 454 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 899.53
101-66-4308-0000 Cal- State Site Service Portable Restrooms Trunk or Treat Eve 11/17/2023 0 1,533.00 Vendor Subtotal: 1,533.00
101-66-4308-0000 Power Trip Rentals Light Towers-Trunk or Treat Event 11/17/2023 0 4,893.08 Vendor Subtotal: 4,893.08
101-66-4356-0000 U.S. Bank Alliant Insurance Service-Home for the 11/14/2023 18501 263.00 101-66-4356-0000 U.S. Bank Alliant Insurance Service-Trunk or Tre 11/14/2023 18501 692.00 Vendor Subtotal: 955.00
101-66-4376-0000 Nicole Tibbet Reimbursement- Trunk or Treat Decor 11/17/2023 18520 32.85 Vendor Subtotal: 32.85
101-66-4376-0000 U.S. Bank Sam's Club-Trunk or Treat Supplies 11/14/2023 18501 228.52 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 161.44 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 65.48 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 50.35 101-66-4376-0000 U.S. Bank Amazon-Movie Night Supplies 11/14/2023 18501 20.26 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Halloween Inf 11/14/2023 18501 79.89 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 129.66 101-66-4376-0000 U.S. Bank Smart & Final-SMCC Grand Opening 11/14/2023 18501 126.85 101-66-4376-0000 U.S. Bank Party City-Movie Night Supplies 11/14/2023 18501 24.00 101-66-4376-0000 U.S. Bank Costco-Movie Night Supplies 11/14/2023 18501 216.06 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 69.82 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Decoration 11/14/2023 18501 175.00 101-66-4376-0000 U.S. Bank Costco-Trunk or Treat Supplies 11/14/2023 18501 300.31 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 49.26 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat-Toys 11/14/2023 18501 44.54 101-66-4376-0000 U.S. Bank Amazon-Movie Night Supplies 11/14/2023 18501 7.65 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 280.16 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 130.96 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 8.75 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 54.74 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Decoration 11/14/2023 18501 5.90 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 20 PAGE 455 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Decoration 11/14/2023 18501 32.84 101-66-4376-0000 U.S. Bank Costco-Trunk or Treat Halloween Trea 11/14/2023 18501 130.70 101-66-4376-0000 U.S. Bank CA Snack Food-Popcorn/Cotton Candy 11/14/2023 18501 156.00 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 78.75 101-66-4376-0000 U.S. Bank Ralphs-SMCC Grand Opening Supplie 11/14/2023 18501 34.28 101-66-4376-0000 U.S. Bank Smart & Final-SMCC Grand Opening 11/14/2023 18501 94.30 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 190.44 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Decoration 11/14/2023 18501 17.51 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Halloween Inf 11/14/2023 18501 123.60 Vendor Subtotal: 3,088.02
101-68-4102-0000 Joyce Shuman Yoga Instructor 9/12/23-10/10/23 11/03/2023 18487 225.00 Vendor Subtotal: 225.00
101-70-4150-0000 Aramark Floor Mats-SMCC 11/03/2023 18436 34.06 101-70-4150-0000 Aramark Floor Mat Service-SMCC 11/17/2023 18507 34.06 101-70-4150-0000 Aramark Floor Mat Service-SMCC 11/17/2023 18507 34.06 Vendor Subtotal: 102.18
101-70-4150-0000 Saber Media LLC SMCC-Facility Photos 11/03/2023 18474 850.00 Vendor Subtotal: 850.00
101-70-4376-0000 U.S. Bank Home Depot-Door Stops & Picture Kit 11/14/2023 18501 107.00 101-70-4376-0000 U.S. Bank Amazon-Credit 11/14/2023 18501 -83.21 101-70-4376-0000 U.S. Bank Amazon-Credit 11/14/2023 18501 -12.92 101-70-4376-0000 U.S. Bank Amazon-Credit 11/14/2023 18501 -14.88 101-70-4376-0000 U.S. Bank Amazon-Credit 11/14/2023 18501 -28.44 101-70-4376-0000 U.S. Bank Party City-SMCC Grand Opening Sup 11/14/2023 18501 85.70 101-70-4376-0000 U.S. Bank Amazon-Credit 11/14/2023 18501 -72.26 101-70-4376-0000 U.S. Bank Home Depot-Tools for Maintenance Te 11/14/2023 18501 576.87 101-70-4376-0000 U.S. Bank Home Depot-Tools for Maintenance Te 11/14/2023 18501 735.37 101-70-4376-0000 U.S. Bank Trader Joe's- SMCC Grand Opening D 11/14/2023 18501 14.22 101-70-4376-0000 U.S. Bank Amazon-Lacy Park Gatehouse Supplie 11/14/2023 18501 21.89 Vendor Subtotal: 1,329.34
101-70-4500-4950 The Gas Company Gas Service Sept-Oct 2023-SMCC 11/03/2023 18493 32.12 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 21 PAGE 456 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-70-4500-4950 The Gas Company Gas Service Sept-Oct 2023-Thurnher 11/03/2023 18493 15.94 101-70-4500-4950 The Gas Company Gas Service Sept-Oct 2023-Stoneman 11/03/2023 18493 18.29 Vendor Subtotal: 66.35
101-70-4500-9025 AT&T Phone Service Sept-Oct 2023-Pool 11/03/2023 18439 26.76 Vendor Subtotal: 26.76
101-70-4500-9025 Charter Communications Cable Internet Service 11/1/23-11/30/2 11/17/2023 18552 350.00 Vendor Subtotal: 350.00
101-70-4500-9460 California American Water Water Service Sept-Oct 2023-SMCC 11/17/2023 18513 45.20 Vendor Subtotal: 45.20
101-90-4150-0000 Quench USA, Inc Drinking Water Service Nov 2023-Libr 11/03/2023 18481 48.18 Vendor Subtotal: 48.18
101-90-4150-0000 U.S. Bank Antrim's Lock & Key-Safe Repair-Lib 11/14/2023 18501 300.00 Vendor Subtotal: 300.00
101-90-4376-0000 U.S. Bank Target-Office Supplies 11/14/2023 18501 43.84 101-90-4376-0000 U.S. Bank Amazon -Printer & Cash Drawer-Libra 11/14/2023 18501 263.71 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 11/14/2023 18501 24.73 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 11/14/2023 18501 42.09 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 11/14/2023 18501 15.29 Vendor Subtotal: 389.66
101-90-4398-0000 Cathi Johnson Mileage-Meeting Various City Locatio 11/03/2023 18470 25.68 Vendor Subtotal: 25.68
101-90-4412-0000 U.S. Bank USPS-Postage 11/14/2023 18501 193.00 101-90-4412-0000 U.S. Bank USPS-Postage 11/14/2023 18501 386.00 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 22 PAGE 457 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-90-4412-0000 U.S. Bank USPS-Postage 11/14/2023 18501 28.75 Vendor Subtotal: 607.75
101-90-4500-4950 The Gas Company Gas Service Sept-Oct 2023-Library 11/03/2023 18493 19.07 Vendor Subtotal: 19.07
101-90-4500-9025 AT&T Phone Service Sept-Oct 2023-Library 11/03/2023 18439 120.83 Vendor Subtotal: 120.83
101-91-4150-0000 Susan Elaine Cole Program 11/4/23 11/03/2023 18452 300.00 Vendor Subtotal: 300.00
101-91-4370-0335 Brodart Co Books 11/03/2023 0 324.26
101-91-4370-0335 Brodart Co Books 11/03/2023 0 26.08
101-91-4370-0335 Brodart Co Books 11/17/2023 0 100.23
101-91-4370-0335 Brodart Co Books 11/17/2023 0 142.92
101-91-4370-0335 Brodart Co Books 11/17/2023 0 49.29
101-91-4370-0335 Brodart Co Books 11/17/2023 0 188.79
Vendor Subtotal: 831.57
101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 58.92 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 120.68 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 100.29 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 83.00 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 22.14 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 30.67 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 66.14 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 45.14 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 39.21 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 70.75 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 547.00 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 30.02 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 68.78 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 83.87 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 28.71 101-91-4370-0335 Ingram Library Services Books 11/03/2023 0 65.49 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 23 PAGE 458 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-91-4370-0335 Ingram Library Services Books 11/17/2023 0 139.72 101-91-4370-0335 Ingram Library Services Books 11/17/2023 0 395.71 101-91-4370-0335 Ingram Library Services Books 11/17/2023 0 75.99 101-91-4370-0335 Ingram Library Services Books 11/17/2023 0 41.85 101-91-4370-0335 Ingram Library Services Books 11/17/2023 0 63.50 Vendor Subtotal: 2,177.58
101-91-4370-0335 U.S. Bank Amazon-Book 11/14/2023 18501 31.38 101-91-4370-0335 U.S. Bank Amazon-Books 11/14/2023 18501 91.87 Vendor Subtotal: 123.25
101-91-4370-1985 OverDrive Inc Ebooks 11/03/2023 18479 60.00 101-91-4370-1985 OverDrive Inc Ebooks 11/03/2023 18479 435.96 Vendor Subtotal: 495.96
101-91-4370-6805 EBSCO Information Services 51 Magazine One Year Subscriptions 11/17/2023 18522 5,146.65 Vendor Subtotal: 5,146.65
101-93-4150-0000 Brodart Co Cataloging & Processing 11/03/2023 0 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 11/03/2023 0 37.23 101-93-4150-0000 Brodart Co Cataloging & Processing 11/03/2023 0 223.38 101-93-4150-0000 Brodart Co Cataloging & Processing 11/03/2023 0 39.42 101-93-4150-0000 Brodart Co Cataloging & Processing 11/03/2023 0 9.55 101-93-4150-0000 Brodart Co Cataloging & Processing 11/17/2023 0 13.14 101-93-4150-0000 Brodart Co Cataloging & Processing 11/17/2023 0 15.33 101-93-4150-0000 Brodart Co Cataloging & Processing 11/17/2023 0 10.95 101-93-4150-0000 Brodart Co Cataloging & Processing 11/17/2023 0 4.38 Vendor Subtotal: 355.57
101-93-4376-0000 U.S. Bank Amazon-Processing Supplies 11/14/2023 18501 11.08 101-93-4376-0000 U.S. Bank Amazon-Processing Supplies 11/14/2023 18501 121.50 101-93-4376-0000 U.S. Bank Amazon-Processing Supplies 11/14/2023 18501 86.15 101-93-4376-0000 U.S. Bank Amazon-Processing Supplies 11/14/2023 18501 173.06 101-93-4376-0000 U.S. Bank Amazon-Processing Supplies 11/14/2023 18501 121.50 101-93-4376-0000 U.S. Bank Amazon-Processing Supplies 11/14/2023 18501 72.32 101-93-4376-0000 U.S. Bank Amazon-Processing Supplies 11/14/2023 18501 27.04 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 24 PAGE 459 of 589
Account Number Vendor Description GL Date Check No Amount PO No 101-93-4376-0000 U.S. Bank Amazon-Processing Supplies 11/14/2023 18501 18.08 Vendor Subtotal: 630.73
Subtotal for Fund: 101 255,002.58
102-00-2010-0000 CA State Disbursement Unit PR Batch 00702.10.2023 Earnings Wit 10/27/2023 0 822.19 102-00-2010-0000 CA State Disbursement Unit PR Batch 00701.11.2023 Earnings Wit 11/09/2023 0 822.19 Vendor Subtotal: 1,644.38
102-00-2011-0000 American Fidelity Assurance PR Batch 00701.10.2023 Life Insuranc 10/13/2023 0 836.07 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.10.2023 Accident Ins 10/13/2023 0 309.45 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.10.2023 Accident Ins 10/13/2023 0 67.98 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.10.2023 Cancer Insur 10/13/2023 0 61.60 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.10.2023 Disability ST 10/13/2023 0 788.33 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.10.2023 Group Hospt 10/13/2023 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.10.2023 Life Insuranc 10/27/2023 0 836.07 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.10.2023 Critical Illnes 10/27/2023 0 61.25 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.10.2023 Group Hospt 10/27/2023 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.10.2023 Disability ST 10/27/2023 0 788.33 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.10.2023 Accident Ins 10/27/2023 0 309.45 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.10.2023 Cancer Insur 10/27/2023 0 61.60 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.10.2023 Cancer Insur 10/27/2023 0 156.21 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.10.2023 Critical Illnes 10/13/2023 0 61.25 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.10.2023 Cancer Insur 10/13/2023 0 156.21 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.10.2023 Accident Ins 10/27/2023 0 67.98 Vendor Subtotal: 4,592.90
102-00-2011-0000 Texas Life Insurance Company PR Batch 00701.10.2023 Texas Life A 10/13/2023 18492 172.95 102-00-2011-0000 Texas Life Insurance Company PR Batch 00702.10.2023 Texas Life A 10/27/2023 18492 172.95 Vendor Subtotal: 345.90
102-00-2011-0000 Transamerica Life Insurance PR Batch 00701.10.2023 Life Insuranc 10/13/2023 18496 97.80 102-00-2011-0000 Transamerica Life Insurance PR Batch 00702.10.2023 Life Insuranc 10/27/2023 18496 97.80 Vendor Subtotal: 195.60
AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 25 PAGE 460 of 589
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00702.10.2023 Deferred Com 10/27/2023 0 432.69 102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00701.11.2023 Deferred Com 11/09/2023 0 432.69 Vendor Subtotal: 865.38
102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.10.2023 Deferred Com 10/27/2023 0 5,250.00 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.10.2023 Deferred Com 10/27/2023 0 416.33 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.10.2023 Deferred Com 10/27/2023 0 1,068.32 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.10.2023 Deferred Com 10/27/2023 0 320.06 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.10.2023 Deferred Com 10/27/2023 0 18,644.88 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.11.2023 Deferred Com 11/09/2023 0 320.06 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.11.2023 Deferred Com 11/09/2023 0 18,644.88 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.11.2023 Deferred Com 11/09/2023 0 1,343.73 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.11.2023 Deferred Com 11/09/2023 0 416.33 Vendor Subtotal: 46,424.59
102 00 2012 6050 U S Bank PR Batch 00701.11.2023 PARS Emplo tion 11/09/2023 0 781 10 102-00-2012-6050 U.S. Bank PR Batch 00701.11.2023 PARS Emplo 11/09/2023 0 781.10 102-00-2012-6050 U.S. Bank PR Batch 00702.11.2023 PARS Emplo 11/24/2023 0 706.25 102-00-2012-6050 U.S. Bank PR Batch 00702.11.2023 PARS Emplo 11/24/2023 0 706.25 Vendor Subtotal: 2,974.70
102-00-2012-6160 PERS PR Batch 00702.10.2023 PERS Emplo 10/27/2023 0 69,479.96 102-00-2012-6160 PERS PR Batch 00702.10.2023 PERS Surviv 10/27/2023 0 103.23 102-00-2012-6160 PERS PR Batch 00702.10.2023 PERS Buy B 10/27/2023 0 103.41 102-00-2012-6160 PERS PR Batch 00702.10.2023 PERS Emplo 10/27/2023 0 39,551.36 102-00-2012-6160 PERS PR Batch 00702.10.2023 PERS Emplo 10/27/2023 0 750.50 102-00-2012-6160 PERS PR Batch 00702.10.2023 Pers Buy Bac 10/27/2023 0 153.60 102-00-2012-6160 PERS PR Batch 00701.11.2023 PERS Surviv 11/09/2023 0 103.23 102 00 2012 6160 PERS PR Batch 00701.11.2023 PERS Buy B Tax 11/09/2023 0 103 41 102-00-2012-6160 PERS PR Batch 00701.11.2023 Pers Buy Bac 11/09/2023 0 153.60 102-00-2012-6160 PERS PR Batch 00701.11.2023 PERS Emplo 11/09/2023 0 38,972.58 102-00-2012-6160 PERS PR Batch 00701.11.2023 PERS Emplo 11/09/2023 0 800.66 102-00-2012-6160 PERS PR Batch 00701.11.2023 PERS Emplo 11/09/2023 0 68,772.11 Vendor Subtotal: 219,047.65
102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00702.10.2023 Retirement H 10/27/2023 0 584.39 102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00701.11.2023 Retirement H 11/09/2023 0 584.39 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 26 PAGE 461 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,168.78
102-00-2014-0000 Humana Insurance Co PR Batch 00701.10.2023 Life Optiona 10/13/2023 18466 726.59 102-00-2014-0000 Humana Insurance Co Adjustment Premium Nov 2023 11/03/2023 18466 -6.82 102-00-2014-0000 Humana Insurance Co PR Batch 00702.10.2023 Life Optiona 10/27/2023 18466 28.15 102-00-2014-0000 Humana Insurance Co PR Batch 00702.10.2023 Life Optiona 10/27/2023 18466 698.46 Vendor Subtotal: 1,446.38
102-00-2014-0000 Lincoln National Life Insurance Co PR Batch 00702.10.2023 Basic Life In 10/27/2023 18472 559.95 Vendor Subtotal: 559.95
102-00-2015-0000 CA Law Enforcement Assn PR Batch 00702.10.2023 Police Dept L 10/27/2023 18446 810.00 Vendor Subtotal: 810.00
102-00-2015-0000 H. Wilson Insurancenter Inc PR Batch 00702.10.2023 Fire Dept LT 10/27/2023 0 627.00 Vendor Subtotal: 627.00
102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.10.2023 Short Term D 10/27/2023 18472 933.66 102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.10.2023 Long Term D 10/27/2023 18472 1,252.16 Vendor Subtotal: 2,185.82
102-00-2015-0000 Mutual of Omaha PR Batch 00702.10.2023 Short Term D 10/27/2023 18477 305.76 Vendor Subtotal: 305.76
102-00-2016-0000 PERS (Medical) PR Batch 00702.10.2023 Anthem Blue 10/27/2023 0 8,264.60 102-00-2016-0000 PERS (Medical) PR Batch 00702.10.2023 UnitedHealth 10/27/2023 0 2,371.38 102-00-2016-0000 PERS (Medical) PR Batch 00702.10.2023 Peace Officer 10/27/2023 0 2,100.00 102-00-2016-0000 PERS (Medical) PR Batch 00702.10.2023 Anthem Blue 10/27/2023 0 18,477.52 102-00-2016-0000 PERS (Medical) PR Batch 00702.10.2023 Blue Shield T 10/27/2023 0 3,439.74 102-00-2016-0000 PERS (Medical) PR Batch 00702.10.2023 Health Net S 10/27/2023 0 1,963.75 102-00-2016-0000 PERS (Medical) PR Batch 00702.10.2023 PERS Platinu 10/27/2023 0 34,542.10 102-00-2016-0000 PERS (Medical) PR Batch 00702.10.2023 SHARP 10/27/2023 0 1,988.90 102-00-2016-0000 PERS (Medical) PR Batch 00702.10.2023 Kaiser Perma 10/27/2023 0 54,493.12 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 27 PAGE 462 of 589
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2016-0000 PERS (Medical) PR Batch 00702.10.2023 Blue Shield A 10/27/2023 0 10,631.36 102-00-2016-0000 PERS (Medical) PR Batch 00702.10.2023 PERS Gold ( 10/27/2023 0 4,898.66 102-00-2016-0000 PERS (Medical) PR Batch 00702.10.2023 Health Net S 10/27/2023 0 2,182.82 Vendor Subtotal: 145,353.95
102-00-2017-0000 Ameritas Life Insurance Corp Adjustment Premium Oct 2023 11/03/2023 18437 19.16 102-00-2017-0000 Ameritas Life Insurance Corp PR Batch 00702.10.2023 Ameritas - V 10/27/2023 18437 1,826.04 Vendor Subtotal: 1,845.20
102-00-2020-0000 Delta Dental of California PR Batch 00702.10.2023 Delta Dental 10/27/2023 18456 8,448.35 102-00-2020-0000 Delta Dental of California Adjustment Premium Nov 2023 11/03/2023 18456 963.55 Vendor Subtotal: 9,411.90
102-00-2020-0000 Delta Dental Insurance Company Adjustment Premium Nov 2023 11/03/2023 18457 41.91 102-00-2020-0000 Delta Dental Insurance Company PR Batch 00702.10.2023 Delta Dental 10/27/2023 18457 440.53 102-00-2020-0000 Delta Dental Insurance Company PR Batch 00702.10.2023 Delta Dental 10/27/2023 18457 15.79 Vendor Subtotal: 498.23
102-00-2024-2530 San Marino Firefighters Assn PR Batch 00701.11.2023 Firefighter D 11/09/2023 0 914.64 102-00-2024-2530 San Marino Firefighters Assn PR Batch 00702.11.2023 Firefighter D 11/24/2023 0 914.64 Vendor Subtotal: 1,829.28
102-00-2024-2750 San Marino City Employees Assn PR Batch 00701.11.2023 San Marino C 11/09/2023 0 435.00 102-00-2024-2750 San Marino City Employees Assn PR Batch 00702.11.2023 San Marino C 11/24/2023 0 420.00 Vendor Subtotal: 855.00
102-00-2024-2850 San Marino Supervisory Employee A PR Batch 00701.11.2023 SM Supervis 11/09/2023 0 210.00 102-00-2024-2850 San Marino Supervisory Employee A PR Batch 00702.11.2023 SM Supervis 11/24/2023 0 210.00 Vendor Subtotal: 420.00
102-00-2024-6490 San Marino Police Officers Asn PR Batch 00701.11.2023 San Marino P 11/09/2023 0 873.24 102-00-2024-6490 San Marino Police Officers Asn PR Batch 00702.11.2023 San Marino P 11/24/2023 0 873.24 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 28 PAGE 463 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,746.48
102 00 2028 0000 LegalShield PR Batch 00701.10.2023 Prepaid Lega es10/13/2023 0 92 73 102-00-2028-0000 LegalShield PR Batch 00702.10.2023 Prepaid Lega 10/27/2023 0 65.30 102-00-2028-0000 LegalShield PR Batch 00702.10.2023 Prepaid Lega 10/27/2023 0 27.42 Vendor Subtotal: 185.45
102-00-2032-0000 American Fidelity Assurance PR Batch 00702.10.2023 Dep Care/125 10/27/2023 0 587.49 102-00-2032-0000 American Fidelity Assurance PR Batch 00701.10.2023 Dep Care/125 10/13/2023 0 587.49 Vendor Subtotal: 1,174.98
102-00-2036-0000 American Fidelity Assurance PR Batch 00701.10.2023 Flexible Spen 10/13/2023 0 1,102.56 102-00-2036-0000 American Fidelity Assurance PR Batch 00702.10.2023 Flexible Spen 10/27/2023 0 1,102.56 Vendor Subtotal: 2,205.12
Subtotal for Fund: 102 448,720.38
103-30-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Oct 2023 11/03/2023 18437 -46.44 Vendor Subtotal: -46.44
103-30-4010-0000 Delta Dental of California Adjustment Premium Nov 2023 11/03/2023 18456 96.40 Vendor Subtotal: 96.40
103-30-4010-0000 Delta Dental Insurance Company Adjustment Premium Nov 2023 11/03/2023 18457 12.55 Vendor Subtotal: 12.55
103-30-4010-0000 PERS (Medical) Adjustment Premium Nov 2023 11/03/2023 0 -754.64 103-30-4010-0000 PERS (Medical) Adjustment Premium Nov 2023 11/03/2023 0 680.37 Vendor Subtotal: -74.27
AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 29 PAGE 464 of 589
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 10/1/23 11/17/2023 0 7,923.00 103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 10/15/2 11/17/2023 0 7,980.00 Vendor Subtotal: 15,903.00
103-30-4150-0000 City of Pasadena Inmate Housing Sept 2023 11/03/2023 18453 420.00 Vendor Subtotal: 420.00
103-30-4150-0000 Dr. Detail P.H,D Wash Patrol Service Oct 2023 11/17/2023 18521 1,110.00 Vendor Subtotal: 1,110.00
103-30-4150-0000 Pasadena Humane Society Animal Control Service Oct 2023 11/17/2023 0 7,368.57 Vendor Subtotal: 7,368.57
103-30-4150-0000 Phoenix Group Information Systems Citations Processing Service Sept 2023 11/17/2023 0 1,243.89 Vendor Subtotal: 1,243.89
103-30-4150-0000 Superior Court of California County Revenue Distribution County Fees Sep 11/17/2023 18550 1,397.50 Vendor Subtotal: 1,397.50
103-30-4150-0000 Vital Medical Service, LLC In-Custody-Blood Drawn-Sept 2023 11/03/2023 18498 326.00 Vendor Subtotal: 326.00
103-30-4150-0500 AT&T Mobility E-Citation Writer Sept 2023-PD 11/03/2023 18443 200.28 Vendor Subtotal: 200.28
103-30-4150-0500 LexisNexis AVCC Annual Subscription Fee 10/1/2 11/17/2023 18533 5,109.95 Vendor Subtotal: 5,109.95
103-30-4150-0500 Absolute Software , Inc 5 New Netmotion Licenses 11/17/2023 18537 196.72 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 30 PAGE 465 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 196.72
103 30 4150 0500 U S Bank Maverick Data Systems Investigation 11/14/2023 18501 257 78 103-30-4150-0500 U.S. Bank Apple.com-ICloud Storage 11/14/2023 18501 0.99 Vendor Subtotal: 258.77
103-30-4316-0000 Canon Financial Services Inc Copier Lease-Oct 2023-PD 11/03/2023 18451 155.82 103-30-4316-0000 Canon Financial Services Inc Copier Lease-May 2022-PD 11/03/2023 18451 155.82 Vendor Subtotal: 311.64
103-30-4316-0000 Foothill Communication Inc AVTEC SCOUTCATE-T1 One Year S 11/03/2023 18459 8,999.99 103-30-4316-0000 Foothill Communication Inc Radio Repair-PD 11/03/2023 18459 275.00 Vendor Subtotal: 9,274.99
103-30-4316-0000 U.S. Bank Harbor Freight-Range Supplies 11/14/2023 18501 6.60 Vendor Subtotal: 6.60
103-30-4376-0000 Remington Pure Drinking Water Service Oct 2023-PD 11/03/2023 18488 50.00 Vendor Subtotal: 50.00
103-30-4376-0000 U.S. Bank Tesla-USB Drive Telsa Camera (Invest 11/14/2023 18501 49.61 103-30-4376-0000 U.S. Bank Betckey Labels-Evidence Label Printer 11/14/2023 18501 36.99 103-30-4376-0000 U.S. Bank Clear Choice-Headset for Dispatch 11/14/2023 18501 827.00 103-30-4376-0000 U.S. Bank Antrim's-Key 11/14/2023 18501 3.31 103-30-4376-0000 U.S. Bank Amazon-ID Cards 11/14/2023 18501 43.39 Vendor Subtotal: 960.30
103-30-4376-0200 U.S. Bank Amazon-Supplies for HMS Breakfast E 11/14/2023 18501 66.74 103-30-4376-0200 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 163.39 103-30-4376-0200 U.S. Bank Positive Promotion-Police Stickers 11/14/2023 18501 330.95 103-30-4376-0200 U.S. Bank Amazon-Community Event Supplies 11/14/2023 18501 55.26 103-30-4376-0200 U.S. Bank Amazon-Trunk or Treat Supplies 11/14/2023 18501 116.05 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 31 PAGE 466 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 732.39
103 30 4396 0000 San Gabriel Valley Police Chiefs' Ass c ati n Membership Chief Incontro FY23 24 11/17/2023 18546 400 00 Vendor Subtotal: 400.00
103-30-4399-0000 U.S. Bank Team Wendy-Gas Mask Tools 11/14/2023 18501 34.09 Vendor Subtotal: 34.09
103 30 4415 0000 Leroy Avington Reissue Check-Return Deposit-Trainin ge 10 16/23 11/17/2023 0 222 04 103-30-4415-0000 Leroy Avington Reissue Check-Return Deposit-Trainin 11/17/2023 0 40.00 Vendor Subtotal: 262.04
103-30-4415-0000 Frank Calistro Training-Mileage 11/13/23-11/17/23 11/03/2023 18447 171.61 103-30-4415-0000 Frank Calistro Training-Commuter Lunch (5) 11/13/2 11/03/2023 18447 40.00 Vendor Subtotal: 211.61
103-30-4415-0000 Brittnie Camacho Training-Mileage 11/13/23-11/17/23 11/03/2023 18449 203.05 103-30-4415-0000 Brittnie Camacho Training-Commuter Lunch (5) 11/13/2 11/03/2023 18449 40.00 Vendor Subtotal: 243.05
103-30-4415-0000 Jose Corney Training-Commuter Lunch 11/16/23-11 11/03/2023 18454 16.00 103-30-4415-0000 Jose Corney Training-Mileage 11/16/23-11/17/23 11/03/2023 18454 64.19 Vendor Subtotal: 80.19
103-30-4415-0000 Naved Qureshi Training-Commuter Lunch 10/20/23 11/03/2023 0 8.00 103-30-4415-0000 Naved Qureshi Training-Commuter Lunch 11/2/23 11/03/2023 0 8.00 Vendor Subtotal: 16.00
103-30-4415-0000 Jesse Ruiz Training-Commuter Lunch 11/8/23 11/03/2023 18483 8.00 103-30-4415-0000 Jesse Ruiz Training-Mileage 11/8/23 11/03/2023 18483 16.90 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 32 PAGE 467 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 24.90
103-30-4415-0000 U.S. Bank OC Sheriffs Training Ofc Richardson 11/14/2023 18501 270.00 103-30-4415-0000 U.S. Bank OC Sheriffs-Training Sgt.Wilson 11/14/2023 18501 20.00 103-30-4415-0000 U.S. Bank EVOC-Training Ofc.Lopez 11/14/2023 18501 100.00 103-30-4415-0000 U.S. Bank Armitage Tactical-Training Ofc.Ruiz 11/14/2023 18501 195.00 103-30-4415-0000 U.S. Bank EVOC-Training Ofc.Corney & Ofc.Sal 11/14/2023 18501 200.00 103-30-4415-0000 U.S. Bank PSI Services-Training Ofc.Ruiz 11/14/2023 18501 175.00 103-30-4415-0000 U.S. Bank EB Patrol-Training Ofc.Ruiz 11/14/2023 18501 135.23 Vendor Subtotal: 1,095.23
103-30-4415-0000 Vince Wilson Training-Mileage 11/03/2023 18499 55.54 Vendor Subtotal: 55.54
103-30-4420-0000 U.S. Bank Fedex Office-Binding FTO Manual 11/14/2023 18501 8.26 Vendor Subtotal: 8.26
103-30-4436-0000 Robert Patrick Sanderson Background Check-PD Applicant 11/03/2023 18484 1,700.00 Vendor Subtotal: 1,700.00
103-30-4436-0000 St. George's Medical Clinic Pre-Employment Physical J.Mandella 11/17/2023 18548 595.00 103-30-4436-0000 St. George's Medical Clinic Pre-Employment Physical L.Ho 11/17/2023 18548 195.00 Vendor Subtotal: 790.00
103-30-4468-0000 Frank Calistro Training- Per Diem Rate Lunch (2) 11/ 11/03/2023 18448 36.00 103-30-4468-0000 Frank Calistro Training- Mileage11/7/23-11/8/23 11/03/2023 18448 88.82 Vendor Subtotal: 124.82
103-30-4468-0000 Diana Gascon Training-Mileage 11/7/23-11/10/23 11/17/2023 18526 98.77 Vendor Subtotal: 98.77
AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 33 PAGE 468 of 589
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4468-0000 Angelica Gonzalez Training-Mileage 11/6/23-11/10/23 11/17/2023 0 98.77 Vendor Subtotal: 98.77
103-30-4468-0000 Danny Gutierrez TLO Conference-Per Diem Rate Lunch 11/17/2023 0 36.00 103-30-4468-0000 Danny Gutierrez Training-Mileage 11/14/23-11/15/23 11/17/2023 0 131.00 103-30-4468-0000 Danny Gutierrez TLO Conference-Per Diem Rate Break 11/17/2023 0 34.00 Vendor Subtotal: 201.00
103-30-4468-0000 Naved Qureshi Training-Per Diem Rate Lunch 10/31/2 11/03/2023 0 18.00 103-30-4468-0000 Naved Qureshi Training-Per Diem Rate Breakfast 10/3 11/03/2023 0 17.00 103-30-4468-0000 Naved Qureshi Training-Per Diem Rate Lunch 11/15/2 11/03/2023 0 18.00 103-30-4468-0000 Naved Qureshi Training-Per Diem Rate Breakfast 11/1 11/03/2023 0 17.00 103-30-4468-0000 Naved Qureshi TLO Conference-Per Diem Rate Break 11/17/2023 0 34.00 103-30-4468-0000 Naved Qureshi TLO Conference-Per Diem Rate Lunch 11/17/2023 0 36.00 Vendor Subtotal: 140.00
103-30-4468-0000 U.S. Bank AllPaid Clears-Training A.Gonzalez 11/14/2023 18501 21.50 103-30-4468-0000 U.S. Bank AllPaid Clears-Training D.Gascon 11/14/2023 18501 21.50 103-30-4468-0000 U.S. Bank CSAIA-Training Ofc.Burgos 11/14/2023 18501 49.00 103-30-4468-0000 U.S. Bank FBI Leeda-Training Sgt.Wilson 11/14/2023 18501 795.00 103-30-4468-0000 U.S. Bank FBI Leeda-Training Sgt.Gutierrez 11/14/2023 18501 795.00 Vendor Subtotal: 1,682.00
103-30-4480-0000 U.S. Bank Crown Plaza-CPCA Meeting- Hotel 2 11/14/2023 18501 570.70 103-30-4480-0000 U.S. Bank Hilton San Diego-IACP Conference- H 11/14/2023 18501 2,550.56 103-30-4480-0000 U.S. Bank Hilton Hotel-IACP Conference Hotel 3 11/14/2023 18501 1,714.40 Vendor Subtotal: 4,835.66
103-30-4492-0003 U.S. Bank Keystone Uniform-Uniform & Equipm 11/14/2023 18501 2,156.10 Vendor Subtotal: 2,156.10
103-30-4500-4950 The Gas Company Gas Service Sept-Oct 2023-PD 11/03/2023 18493 16.44 Vendor Subtotal: 16.44
AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 34 PAGE 469 of 589
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4500-9025 AT&T Phone Service Sept-Oct 2023-PD 11/17/2023 18509 1,729.77 Vendor Subtotal: 1,729.77
103-30-4500-9025 Charter Communications Internet Cable Service 10/6/23-11/5/23 11/03/2023 18494 229.98 Vendor Subtotal: 229.98
103-30-4508-0000 Ford of Montebello Water Pumps # 7 11/17/2023 18523 573.16 Vendor Subtotal: 573.16
103-30-4508-0000 U.S. Bank Long Beach Motorcycle-Motorcycle R 11/14/2023 18501 495.87 103-30-4508-0000 U.S. Bank Berts-Oil & Filters for Generator 11/14/2023 18501 53.48 Vendor Subtotal: 549.35
103-30-4508-0000 WEX Bank Fuel-9/26/23-10/25/23-PD 11/17/2023 18555 73.30 103-30-4508-0000 WEX Bank Fuel-9/26/23-10/25/23-PD 11/17/2023 18555 116.09 103-30-4508-0000 WEX Bank Fuel-9/26/23-10/25/23-PD 11/17/2023 18555 54.07 Vendor Subtotal: 243.46
103-34-3332-0000 LA Care Health Plan Refund-Paramedic Overpayment/Paym 11/17/2023 18504 1,106.63 Vendor Subtotal: 1,106.63
103-34-3332-0000 Herbert P Sears CO Inc Paramedic Collection Fees Oct 2023 11/17/2023 18529 189.42 Vendor Subtotal: 189.42
103-34-4010-0000 H. Wilson Insurancenter Inc Adjustment Premium Nov 2023 11/03/2023 0 33.00 Vendor Subtotal: 33.00
103-34-4010-0000 Mutual of Omaha Adjustment Premium Nov 2023 11/03/2023 18477 18.01 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 35 PAGE 470 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 18.01
103 34 4150 0000 Stericycle Inc Medical Waste Pickup 10/1/23-12/31/2 11/03/2023 18489 148 46 Vendor Subtotal: 148.46
103-34-4150-0000 Wittman Enterprises LLC Paramedic Billing Service Sept 2023 11/03/2023 0 2,837.56 Vendor Subtotal: 2,837.56
103 34 4204 0000 U S Bank LA Times Monthly Subscription FD 11/14/2023 18501 16 00 103-34-4204-0000 U.S. Bank Pasadena Star News-Monthly Subscrip 11/14/2023 18501 10.00 Vendor Subtotal: 26.00
103-34-4206-0000 Air Exchange Inc Repair to Ventilation Plymovent System 11/03/2023 18435 1,081.81 Vendor Subtotal: 1,081.81
103-34-4206-0000 Jason Sutliff Reimbursement-LED Light Bulbs 11/03/2023 18491 115.77 Vendor Subtotal: 115.77
103-34-4206-0000 Veritiv Operating Company Janitorial Supplies 11/17/2023 0 463.77 Vendor Subtotal: 463.77
103-34-4206-0000 U.S. Bank Home Depot-Floor Repair 11/14/2023 18501 154.36 103-34-4206-0000 U.S. Bank Home Depot-Repair Supplies 11/14/2023 18501 5.47 103-34-4206-0000 U.S. Bank BBQ Galore-New BBQ FD Patio Area 11/14/2023 18501 2,534.65 103-34-4206-0000 U.S. Bank Amazon-Station Repairs 11/14/2023 18501 307.96 103-34-4206-0000 U.S. Bank Home Depot-Paint 11/14/2023 18501 48.60 103-34-4206-0000 U.S. Bank Home Depot-Repair Supplies 11/14/2023 18501 64.21 103-34-4206-0000 U.S. Bank Amazon-FD Station Repairs 11/14/2023 18501 598.60 103-34-4206-0000 U.S. Bank Amazon-Repair Supplies 11/14/2023 18501 19.34 103-34-4206-0000 U.S. Bank Amazon-FD Station Repairs 11/14/2023 18501 142.20 103-34-4206-0000 U.S. Bank Home Depot-Floor Repair 11/14/2023 18501 183.61 103-34-4206-0000 U.S. Bank Amazon-Repair Supplies 11/14/2023 18501 48.48 103-34-4206-0000 U.S. Bank Amazon-Station Repairs 11/14/2023 18501 215.44 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 36 PAGE 471 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 4,322.92
103 34 4316 0000 Canon Financial Services Inc Copier Lease Oct 2023 FD 11/03/2023 18451 124 83 Vendor Subtotal: 124.83
103-34-4316-0000 Cobra Fire Protection Dry Chemical 11/17/2023 18518 357.50 Vendor Subtotal: 357.50
103 34 4316 0000 CopyFree Technology Inc Copier Contract Usages 7/22/23-10/21 11/03/2023 0 212 57 103-34-4316-0000 CopyFree Technology Inc Copier Contract Base Rate 10/22/23-11 11/03/2023 0 23.70 Vendor Subtotal: 236.27
103-34-4316-0000 Turnout Maintenance Co LLC Turnout Maintenance 11/03/2023 18497 412.00 103-34-4316-0000 Turnout Maintenance Co LLC Turnout Maintenance 11/03/2023 18497 62.85 Vendor Subtotal: 474.85
103-34-4376-0000 Life-Assist Inc Ambulance Supplies 11/03/2023 0 137.76 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 11/17/2023 0 922.92 Vendor Subtotal: 1,060.68
103-34-4376-0000 Linde Gas & Equipment In Oxygen 11/03/2023 18473 417.67 103-34-4376-0000 Linde Gas & Equipment In Oxygen 11/17/2023 18535 113.63 Vendor Subtotal: 531.30
103-34-4376-0000 Office Depot Toner 11/03/2023 18478 232.62 103-34-4376-0000 Office Depot Toner 11/03/2023 18478 60.16 Vendor Subtotal: 292.78
103-34-4376-0000 U.S. Bank Amazon-Keyboard 11/14/2023 18501 31.43 103-34-4376-0000 U.S. Bank Amazon-Yeti Cooler Drain Plug 11/14/2023 18501 13.13 103-34-4376-0000 U.S. Bank Amazon-Mouse 11/14/2023 18501 17.51 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 37 PAGE 472 of 589
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4376-0000 U.S. Bank Restaurant Depot-Kitchen Supplies 11/14/2023 18501 103.04 103-34-4376-0000 U.S. Bank Amazon-Pressure Washer Attachment 11/14/2023 18501 54.70 103-34-4376-0000 U.S. Bank Amazon-Phone Case 11/14/2023 18501 37.57 103-34-4376-0000 U.S. Bank Amazon-Pink Ribbon Pins 11/14/2023 18501 25.17 Vendor Subtotal: 282.55
103-34-4396-0000 U.S. Bank CA Fire Chiefs Assoc.-Membership Ch 11/14/2023 18501 960.00 Vendor Subtotal: 960.00
103-34-4399-0000 U.S. Bank Ironfoxtool-Axe and Scabbard 11/14/2023 18501 488.35 Vendor Subtotal: 488.35
103-34-4436-0000 CPS HR Consulting Fire Captain Testing 11/03/2023 18455 401.50 Vendor Subtotal: 401.50
103-34-4436-0000 Galls, LLC Uniform 11/17/2023 18524 92.19 Vendor Subtotal: 92.19
103-34-4436-0000 U.S. Bank Starbucks-FD Captain Exam Rater Cof 11/14/2023 18501 46.15 103-34-4436-0000 U.S. Bank Pharo's Burger-FD Captain Exam Rate 11/14/2023 18501 123.25 103-34-4436-0000 U.S. Bank Starbucks-FD Captain Exam Rater Cof 11/14/2023 18501 65.00 103-34-4436-0000 U.S. Bank Stonefire Grill-FD Captain Exam Rate 11/14/2023 18501 396.90 Vendor Subtotal: 631.30
103-34-4468-0000 Alfonso Jimenez Training-Per Diem Rate Breakfast (5) 1 11/17/2023 18531 85.00 103-34-4468-0000 Alfonso Jimenez Training-Mileage 10/30/23-11/3/23 11/17/2023 18531 159.82 103-34-4468-0000 Alfonso Jimenez Training-Per Diem Rate Incidentals (5 11/17/2023 18531 25.00 103-34-4468-0000 Alfonso Jimenez Training-Per Diem Rate Lunch (5) 10/3 11/17/2023 18531 90.00 103-34-4468-0000 Alfonso Jimenez Training-Per Diem Rate Dinner (4) 10/ 11/17/2023 18531 136.00 Vendor Subtotal: 495.82
103-34-4468-0000 St. George's Medical Clinic DMV Physical-N.Foth 11/03/2023 18490 120.00 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 38 PAGE 473 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 120.00
103 34 4468 0000 U S Bank Expedia-Hotel 4 Nights Training-A.Jim 11/14/2023 18501 746 07 103-34-4468-0000 U.S. Bank Red Helmet-Credit 11/14/2023 18501 -360.00 103-34-4468-0000 U.S. Bank Emergency Medical Service-Paramedic 11/14/2023 18501 300.00 Vendor Subtotal: 686.07
103-34-4468-0000 Michael White Training-Per Diem Rate Lunch (5) 9/18 11/17/2023 18556 90.00 103-34-4468-0000 Michael White Training-Per Diem Rate Lunch (5) 9/25 11/17/2023 18556 90.00 103-34-4468-0000 Michael White Training-Per Diem Rate Lunch (3) 10/4 11/17/2023 18556 54.00 103-34-4468-0000 Michael White Training-Per Diem Rate Lunch (5) 10/9 11/17/2023 18556 90.00 Vendor Subtotal: 324.00
103-34-4480-0000 U.S. Bank La Quinta Brewing-LAAFCA Dinner-C 11/14/2023 18501 30.42 103-34-4480-0000 U.S. Bank Clearsman Galley-Food FD Staff-SMC 11/14/2023 18501 194.39 Vendor Subtotal: 224.81
103-34-4492-0003 Diane Egan Ellis Badges-FD (27) 11/17/2023 18532 1,339.69 Vendor Subtotal: 1,339.69
103-34-4492-0003 Tom's Uniforms Uniform 11/03/2023 18495 205.07 103-34-4492-0003 Tom's Uniforms Uniform 11/03/2023 18495 9.92 Vendor Subtotal: 214.99
103-34-4492-0003 U.S. Bank T-Shirt Factory-Uniform 11/14/2023 18501 45.99 Vendor Subtotal: 45.99
103-34-4492-0004 Municipal Emergency Service Inc. Fire Jacket-Uniform 11/03/2023 18476 550.34 Vendor Subtotal: 550.34
103-34-4500-4950 The Gas Company Gas Service Sept-Oct 2023-FD 11/03/2023 18493 175.35 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 39 PAGE 474 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 175.35
103 34 4500 9025 AT&T Phone Service Sept-Oct 2023 FD 11/03/2023 18439 1,172 40 103-34-4500-9025 AT&T Phone Service Sept-Oct 2023-FD 11/17/2023 18509 1,384.70 Vendor Subtotal: 2,557.10
103-34-4500-9025 AT&T City Hall Compound Internet Service O 11/03/2023 18440 183.55 Vendor Subtotal: 183.55
103-34-4500-9025 AT&T Long Distance Long Distance Phone Service Sept 202 11/03/2023 18441 46.70 103-34-4500-9025 AT&T Long Distance Long Distance Phone Service Sept 202 11/03/2023 18441 46.70 Vendor Subtotal: 93.40
103-34-4500-9025 Verizon Wireless Mobile Computer Service 9/24/23-10/2 11/17/2023 18553 295.44 Vendor Subtotal: 295.44
103-34-4508-0000 Southern California Fleet Service Engine Repair-E91 11/17/2023 18544 8,185.49 Vendor Subtotal: 8,185.49
103-34-4508-0000 U.S. Bank O'Reilly Auto Parts-Paint for E41 11/14/2023 18501 12.52 103-34-4508-0000 U.S. Bank Vivid Racing-Headlights 11/14/2023 18501 1,079.11 103-34-4508-0000 U.S. Bank Puretec Industrial Water-Deionized Wa 11/14/2023 18501 179.16 103-34-4508-0000 U.S. Bank SP Elevated Fire-Kussmaul Auto Eject 11/14/2023 18501 122.55 Vendor Subtotal: 1,393.34
Subtotal for Fund: 103 95,621.86
104-66-4150-0000 Mitchell Lehman MC for the 4th of July Event 2023 11/03/2023 0 500.00 Vendor Subtotal: 500.00
AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 40 PAGE 475 of 589
Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Fund: 104 500.00
212-50-4613-0000 La Verne Power Equipment Inc Electric Riding Mowers (2) 11/03/2023 0 58,781.76 000001078 Vendor Subtotal: 58,781.76
Subtotal for Fund: 212 58,781.76
281-91-4370-2575 Ingram Library Services Books 11/03/2023 0 35.26 281-91-4370-2575 Ingram Library Services Books 11/03/2023 0 374.06 281-91-4370-2575 Ingram Library Services Books 11/17/2023 0 34.60 281-91-4370-2575 Ingram Library Services Books 11/17/2023 0 147.27 Vendor Subtotal: 591.19
281-91-4376-2575 U.S. Bank Amazon-Rope Ghost Supplies 11/14/2023 18501 85.14 281-91-4376-2575 U.S. Bank Amazon-Rope Ghost Supplies 11/14/2023 18501 9.41 281-91-4376-2575 U.S. Bank Target-Rope Ghost Supplies 11/14/2023 18501 29.36 281-91-4376-2575 U.S. Bank Amazon-Rope Ghost Supplies 11/14/2023 18501 147.76 281-91-4376-2575 U.S. Bank Target-Coffee, Tea & Chat Supplies 11/14/2023 18501 8.99 281-91-4376-2575 U.S. Bank Amazon-Rope Ghost Supplies 11/14/2023 18501 42.57 281-91-4376-2575 U.S. Bank Amazon-Rope Ghost Supplies 11/14/2023 18501 28.40 Vendor Subtotal: 351.63
281-92-4150-2575 Susan Elaine Cole Program 11/4/23 11/03/2023 18452 300.00 Vendor Subtotal: 300.00
281-92-4370-2575 Brodart Co Books 11/03/2023 0 302.49
281-92-4370-2575 Brodart Co Books 11/03/2023 0 68.44
281-92-4370-2575 Brodart Co Books 11/03/2023 0 1,609.18 Vendor Subtotal: 1,980.11
281-92-4370-2575 U.S. Bank Amazon-Books 11/14/2023 18501 46.17 281-92-4370-2575 U.S. Bank Amazon-Books 11/14/2023 18501 35.56 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 41 PAGE 476 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 81.73
281-92-4376-2575 U.S. Bank Target-Children's Candy Science Progr 11/14/2023 18501 24.25 281-92-4376-2575 U.S. Bank Amazon-Teen Program Supplies 11/14/2023 18501 107.32 281-92-4376-2575 U.S. Bank Amazon-Teen Book Display Decoratio 11/14/2023 18501 19.36 281-92-4376-2575 U.S. Bank Target-Children's Candy Science Progr 11/14/2023 18501 6.55 281-92-4376-2575 U.S. Bank Amazon-Teen Book Display Decoratio 11/14/2023 18501 16.40 281-92-4376-2575 U.S. Bank Target-Children's Candy Science Progr 11/14/2023 18501 25.90 281-92-4376-2575 U.S. Bank Target-Children's Candy Science Progr 11/14/2023 18501 45.96 281-92-4376-2575 U.S. Bank Target-Children's Candy Science Progr 11/14/2023 18501 16.17 281-92-4376-2575 U.S. Bank Amazon-Children's Candy Science Pro 11/14/2023 18501 63.32 281-92-4376-2575 U.S. Bank Target-Credit 11/14/2023 18501 -0.20 281-92-4376-2575 U.S. Bank Target-Credit 11/14/2023 18501 -0.10 281-92-4376-2575 U.S. Bank Target-Credit 11/14/2023 18501 -7.74 281-92-4376-2575 U.S. Bank Target-Children's Candy Science Progr 11/14/2023 18501 46.93 281-92-4376-2575 U.S. Bank Amazon-Children's Candy Science Pro 11/14/2023 18501 178.84 Vendor Subtotal: 542.96
Subtotal for Fund: 281 3,847.62
394-40-4600-1000 CABD Construction Inc Construction SMCC Project Payment # 11/03/2023 0 82,073.13 000001029 Vendor Subtotal: 82,073.13
394-40-4600-1000 Corporate Business Interiors Inc San Marino Community Center -Furnis 11/17/2023 18516 3,533.00 000001075 Vendor Subtotal: 3,533.00
394-40-4600-1000 Crane Architectural Group Phase VI-As Built 100% Complete 11/17/2023 18519 3,100.00 394-40-4600-1000 Crane Architectural Group Site Observation Architect 100% Comp 11/17/2023 18519 640.00 Vendor Subtotal: 3,740.00
394-40-4600-1000 Griffin Structures Inc Construction Management Service -SM 11/17/2023 0 11,261.50 000001030 Vendor Subtotal: 11,261.50
AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 42 PAGE 477 of 589
Account Number Vendor Description GL Date Check No Amount PO No 394-40-4600-1000 SDS Security Design Systems Upgrade Fire Alarm System-SMCC 11/17/2023 18545 1,645.00 Vendor Subtotal: 1,645.00
394-40-4600-1000 U.S. Bank Home Depot-Plants & Pot-SMCC Proj 11/14/2023 18501 597.26 394-40-4600-1000 U.S. Bank Home Depot-Trash Can-SMCC Projec 11/14/2023 18501 99.03 394-40-4600-1000 U.S. Bank Home Depot-Cleaning Supplies-SMCC 11/14/2023 18501 493.12 394-40-4600-1000 U.S. Bank Home Depot-Plants for SMCC 11/14/2023 18501 55.62 394-40-4600-1000 U.S. Bank Home Depot-Cleaning & Repair -SMC 11/14/2023 18501 375.58 Vendor Subtotal: 1,620.61
394-44-4600-8022 316 Engineering & Construction Emergency CCTV-Avondale Lift Statio 11/17/2023 0 1,600.00 Vendor Subtotal: 1,600.00
394-48-4600-0500 Iteris, Inc Traffic Circulation Study Jan 2023-Ma 11/03/2023 18468 15,137.22 Vendor Subtotal: 15,137.22
394-48-4600-9243 Yunex LLC Install Traffic Controller Huntington/C 11/17/2023 0 28,295.00 Vendor Subtotal: 28,295.00
394-48-4600-9271 All American Asphalt Street Rehab Project Sept 2022 11/17/2023 18506 403,428.74 Vendor Subtotal: 403,428.74
Subtotal for Fund: 394 552,334.20
591-11-4613-0550 IntelesysOne Lenovo Dock for Staff 11/03/2023 0 157.68 Vendor Subtotal: 157.68
Subtotal for Fund: 591 157.68
595-10-4150-0000 AdminSure Inc Workers' Comp Claims Admin Nov 20 11/03/2023 0 1,980.00 AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 43 PAGE 478 of 589
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,980.00
Subtotal for Fund: 595 1,980.00
609-00-2002-0000 Metro Water Domestic Water Sept 2023 11/17/2023 0 271,573.53 Vendor Subtotal: 271,573.53
609-00-2048-2575 Friends of Crowell Public Lib Credit Card Sales Friends Bookstore A 11/03/2023 18461 1,027.75 Vendor Subtotal: 1,027.75
609-00-2048-7370 Pan Construction Refund-School Fee 1315 S.San Gabrie 11/03/2023 18432 5,863.13 Vendor Subtotal: 5,863.13
Subtotal for Fund: 609 278,464.41
Report Total: 1,695,410.49
AP-Transactions by Account (11/22/2023 - 10:29 AM) Page 44 PAGE 479 of 589
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: December 13, 2023
SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR STREET
REHABILITATION PROJECT NO. 21-9271

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community
Well-Maintained Infrastructure

BACKGROUND
On May 11, 2022 the City Council awarded a $3,532,222 construction agreement to All American Asphalt to resurface thirty-one (31) streets and perform removal and replacement of curb and gutter at various locations throughout the City. The work is now complete and City Council approval is required in order to accept the work and authorize staff to file a Notice of Completion with the Los Angeles County Registrar-Recorder/County Clerk.

DISCUSSION
The City’s annual street rehabilitation program project began on August 15, 2022, and was substantially completed on June 3, 2023, with final punchlist completion occurring on November 3, 2023. The project included: grinding asphalt concrete pavement and re-paving with asphalt rubber hot mix, replacing failed aggregate base, replacing all pavement delineation (striping, marking and legends), and removing and replacing damaged concrete sidewalks and curb/gutters. The contractor cleaned or replaced pavement striping and markings that were damaged by the resurfacing work. The project was completed to the satisfaction of the City Engineer, all punchlist items were Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 480 of 589
resolved, and the one-year warranty covering the work has commenced.

This project exceeded the typical timeline for a street rehabilitation due to two primary factors. First, in order to avoid interference with holiday events throughout the City, no work was performed by the contractor from midNovember through the end of December 2022 at the City’s request. Second, a significant amount of rain in January, February, and March 2023 created additional delays to the paving and striping work. Despite these delays, the contractor has completed the work outlined in their contract to the City’s satisfaction.

FISCAL IMPACT & PROCUREMENT REVIEW
The final construction cost for the project was $3,439,337.30, which is $446,106.70 (or 11.48%) under the original contract budget of $3,885,444.00. Unexpended funds will be returned to the Capital Improvement Fund reserves for use on future construction projects.

Procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council accept the street rehabilitation project as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept Street Rehabilitation Project No. 21-9271 as complete and authorize the City Clerk to file the Notice of Completion.”

ATTACHMENTS

1. Notice of Completion for Street Rehabilitation Project No. 21-9271 PAGE 481 of 589
S7130-0001\2310843v1.doc

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

CITY CLERK

CITY OF SAN MARINO
2200 Huntington Drive
San Marino, CA 91108
Free recording requested per Gov’t Code 27383 Space above this line for Recorder’s use

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.

Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the owner is: CITY OF SAN MARINO

3. The full address of the owner is: 2200 HUNTINGTON DRIVE, SAN MARINO, CA 91108

4. The nature of the interest or estate of the owner is: In fee title

5. The full names and full addresses of all persons, if any, who hold this with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of the predecessors in interest of the undersigned. IF the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on August 15, 2023.

The work was: Street rehabilitation program; resurface and slurry seal 31 streets throughout City, remove and replace curb and gutter at various locations. Project No. 21-9271

8. The name of the contractor, if any, for such work of improvement was All American Asphalt May 11, 2022
(IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT 'NONE") (DATE OF CONTRACT)

9. The property on which the work of improvement was completed is in San Marino, County of Los Angeles, State of California, and is described as follows: 31 public streets throughout the City, all work occurred within the public right-of-way.

10. The street address of the property is: Various streets throughout San Marino (IF NO STREET ADDRESS HAS BEEN OFFICIALLY ASSIGNED, INSERT "NONE”) Dated: 12/13/2023
_________________________________________________, City Manager (SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR HIS AGENT)

VERIFICATION
I, the undersigned, say: I am the Director of Parks and Public Works/City Engineer of San Marino, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on: December 13, 2023 , at San Marino, CA
(CITY) (STATE)
(PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.) PAGE 482 of 589
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Alison Walker, City Clerk
DATE: December 13, 2023
SUBJECT: SCHEDULED VACANCIES FOR COMMISSIONS,
COMMITTEES, AND BOARDS FOR CALENDAR YEAR 2024

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents

BACKGROUND
The Legislature established Government Code Section 54970, also known as “The Maddy Act,” for the purpose of increasing public awareness of appointments to be made by any local government. The purpose was to take into consideration a vast and largely untapped reservoir of talent which exists among the citizenry that all too frequently is not aware of the opportunities for participation on local boards and commissions.

According to Government Code Section 54972, on or before December 31 of every year, each legislative body is required to prepare an Appointments List of all regular and ongoing boards, commissions and committees which are appointed by the legislative body of the local agency. The list must contain which terms will expire during the next calendar year, with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position. Section 54973 requires that the legislative bodies designate the public library with the largest service population within the jurisdiction to receive a copy of the list.

Pursuant to the Maddy Act, the City Clerk is required to announce all scheduled vacancies for commissions, committees, and boards expected during the next calendar year. This action must be taken prior to December 31st of each year.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 483 of 589

DISCUSSION
Attached for the Council’s review is the Local Appointments List which has the scheduled vacancies for Commissions, Committees, and Boards for calendar year 2024.

FISCAL IMPACT & PROCUREMENT REVIEW
No fiscal impact.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council accept and file the Local Appointments List for all City commissions, committees, and boards for calendar year 2024, and direct the City Clerk to post the list.

ATTACHMENTS

1. Local Appointments List
PAGE 484 of 589

Page 1 of 4 ends

NOTICE IS HEREBY GIVEN that the City of San Marino encourages residents to apply for positions on City Commissions, Committees and Boards that will have vacancies in the year 2024.

Each member of a City commission shall serve at the pleasure of the City Council.

In compliance with the requirements of the Maddy Act, Government Code 54970, the following appointment list is posted on an annual basis by December 31st. It shows all current members of City advisory bodies appointed by the City Council and the dates of their terms of office at the time of this posting. Appointments listed below that are printed in red expire in 2024.

CITY TREASURER 4-year term (Term Limit: Two (2) consecutive terms.) Name Date of
Appointment
Present Term
(4-Year Term)
Term Being Served
(1st/2nd)
Annie Han 10/13/2021 11/1/2021-10/31/2025 2nd
PLANNING COMMISSION 4-year term (Term Limit: Two (2) consecutive terms.) Meets 4th Wednesday of each month, City Hall Council Chamber, 2200 Huntington Drive, San Marino – 6:00 p.m.

The Planning Commission of the city consists of five members and two alternates.

Commissioners shall be charged with such duties and shall be granted such powers as are granted to municipal planning commissions under provision of the laws of the State of California and the San Marino Municipal Code. The Commission is designated as the “advisory agency” of the City as defined in Section 66415 of the Government Code.

Name Date of
Appointment
Present Term
(4-Year Term)
Term Being Served
(1st/2nd/Alternate)
Shelley Boyle 5/27/2022 6/1/2022-5/31/2026 2nd
Howard Brody 8/21/2020 8/21/2020-5/31/2024 1st
Kevin Cheng 8/21/2020 8/21/2020-5/31/2024 1st
John Dustin 5/27/2022 6/1/2022-5/31/2026 2nd
Jeri Wright 2/14/2018 8/21/2020-5/31/2024 2nd
James Okazaki (alternate) 10/12/2016 8/21/2020-5/31/2024 Alternate Ching Chiao (alternate) 5/27/2022 6/1/2022-5/31/2026 Alternate Staff Liaison: Isidro Figueroa, Community Development Director Council Liaisons: Gretchen Shepherd Romey-Delegate; Tony Chou-Alternate

PUBLIC NOTICE

CITY OF SAN MARINO

COMMISSIONS, COMMITTEES AND BOARDS

LOCAL APPOINTMENTS LIST
PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 54972
PAGE 485 of 589

Page 2 of 4 ends

DESIGN REVIEW COMMITTEE 2-year term (Term Limit: Four (4) consecutive terms.) Meets 1st and 3rd Wednesday of each month, City Hall Council Chambers, 2200 Huntington Drive, San Marino – 6:00 p.m.

The Design Review Committee of the City consists of five members and two alternates. Members of the Design Review Committee shall be charged with the review of additions or alterations to existing residential or commercial structures as set forth in the San Marino Municipal Code.

Name Date of
Appointment
Present Term
(2-Year Term)
Term Being Served
(1st/2nd/3rd/4th/Alternate)
Raymond Cheng 5/27/2022 6/1/2022-5/31/2024 2nd
Christa Lakon 5/10/2023 6/1/2023-5/31/2025 3rd
Sharon Mequet 5/27/2022 6/1/2022-5/31/2024 2nd
Rick Chou 5/10/2023 6/1/2023-5/31/2025 2nd
Joyce Gatsoulis-Batnij 5/27/2022 6/1/2022-5/31/2024 3rd Kimberlee Misek (alternate) 5/10/2023 5/10/2023-5/31/2024 Alternate Suzanne Torgeson (alternate) 5/10/2023 6/1/2023-5/31/2025 Alternate Staff Liaison: Isidro Figueroa, Community Development Director Council Liaisons: Steven Huang-Delegate; Tony Chou-Alternate LIBRARY BOARD OF TRUSTEES 3-year term (Term Limit: Two (2) consecutive terms.) Meets 4th Monday of each month, Crowell Public Library (Barth Room), 1890 Huntington Drive, San Marino – 8:00 a.m.

The Library Board of Trustees of the City consists of five members and two alternates. The Board shall have such duties and responsibilities as may be established pursuant to sections 18900 through 18965 of the State Education Code. Members shall advise and inform the City Council on matters pertaining to the programs and materials provided by the library and advise the City Manager on budgetary matters.

Name Date of
Appointment
Present Term
(3-Year Term)
Term Being Served
(1st/2nd/Alternate)
Lois Derry 10/13/2021 10/13/2021-5/31/2024 2nd
Stephen Domier 5/10/2023 6/1/2023-5/31/2026 2nd
Genevieve Chien 10/13/2021 10/13/2021-5/31/2024 1st
Debra Sadun 5/27/2022 6/1/2022-5/31/2025 1st
Kathy Osegueda 5/27/2022 6/1/2022-5/31/2025 1st
Vivi Wahl (alternate) 5/27/2022 6/1/2023-5/31/2026 Alternate Sandy Wu (alternate) 5/27/2022 6/1/2023-5/31/2026 Alternate Staff Liaison: Cathi Johnson, Community Services Director Council Liaisons: Calvin Lo-Delegate; Steve Talt-Alternate PAGE 486 of 589

Page 3 of 4 ends

RECREATION COMMISSION 4-year term (Term Limit: Two (2) consecutive terms.) Meets 2nd Monday of each month, Crowell Public Library (Barth Room), 1890 Huntington Drive, San Marino – 6:00 p.m.

The Recreation Commission of the City consists of five members. Commissioners shall advise and inform the City Council on matters pertaining to public recreation programs.

Name Date of
Appointment
Present Term
(4-Year Term)
Term Being Served
(1st/2nd)
Cori Solan 7/29/2022 7/30/2022-5/31/2024 1st
Roland Tam 7/29/2022 7/30/2022-5/31/2024 1st
Edward Yen 7/29/2022 7/30/2022-5/31/2026 1st
Leslie Tsai 7/29/2022 7/30/2022-5/31/2026 1st
Stanley Wu 7/29/2022 7/30/2022-5/31/2026 1st
Staff Liaison: Cathi Johnson, Community Services Director Council Liaisons: Steve Talt-Delegate; Steven Huang-Alternate PUBLIC SAFETY COMMISSION 4-year term (Term Limit: Two (2) consecutive terms.) Meets 3rd Monday of each month, Crowell Public Library (Barth Room), 1890 Huntington Drive, San Marino – 6:00 p.m.

The Public Safety Commission of the City consists of five members. The Commission shall act as an advisory body to the City Council with respect to public safety, including understanding police and fire operations, crime prevention, emergency preparedness, traffic and transportation and any other matters which may be assigned to it from time to time by the City Council and shall make investigations and recommendations as to such matters directly to the City Council in an advisory capacity.

Name Date of
Appointment
Present Term
(4-Year Term)
Term Being
Served
(1st/2nd)
Jeff Boozell 5/27/2022 6/1/2022-5/31/2026 2nd
Al Boegh 3/30/2018 8/21/2020-5/31/2024 2nd
Hunter Chang 5/27/2022 6/1/2022-5/31/2026 2nd
Elizabeth Feffer 5/27/2022 6/1/2022-5/31/2026 1st
Charles Martinson 5/27/2022 6/1/2022-5/31/2024 1st
Staff Liaison: John Incontro, Police Chief; Mario Rueda, Fire Chief; Amber Shah, Parks & Public Works Director
Council Liaisons: Calvin Lo-Delegate; Gretchen Shepherd Romey-Alternate PAGE 487 of 589

Page 4 of 4 ends

GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT (2/4-year term with a no term limits)
Meets 2nd Friday, 1145 N. Azusa Canyon Road, West Covina – 7:00 a.m.

The Greater Los Angeles County Vector Control District representative of the city shall consist of one member. Member shall serve a two or four year term. Member of the Greater Los Angeles County Vector Control District must be a registered voter and resident of the City of San Marino and shall exercise their independent judgment on behalf of the interests of the residents, property owners, and the public.

Name Date of
Appointment
Present Term
(2 or 4-Year Term)
Term Being
Served
(No Term Limits)
TBD 11/10/2021 1/1/2024-1/1/2026 No Term Limits
I, Alison Walker, City Clerk of the City of San Marino, do hereby certify, under penalty of perjury under the laws of the State of California; that the foregoing Commissions Local Appointments List was prepared pursuant to provisions of Government Code Section 54972 and was posted at City Hall on December 14, 2023. Further, that a copy of this list was provided to the Crowell Public Library, 1890 Huntington Drive, San Marino, California 91108.

Dated this 14th day of December, 2023.

Alison Walker
City Clerk
City of San Marino
Posted: December 14, 2023
PAGE 488 of 589
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Alison Walker, City Clerk
DATE: December 13, 2023
SUBJECT: REQUEST TO CAST VOTES FOR THE SAN GABRIEL BASIN

WATER QUALITY AUTHORITY BOARD OF DIRECTORS

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services

BACKGROUND
The City of San Marino received a letter from the San Gabriel Basin Water Quality Authority (SGBWQA) announcing the election of the Water Quality Authority (WQA) board member and alternate representing cities without prescriptive water pumping rights would be taking place on December 20, 2023 at 12:00 p.m. The list of nominations included two nominees, Margaret Clark, City of Rosemead and Valerie Munoz, City of La Puente. The City of San Marino is entitled to one (1) vote. The City Council’s action will be forwarded to the SGBWQA by December 19, 2023.

DISCUSSION
Attached to this staff report is Resolution No. R-23-32. The resolution would cast the City of San Marino’s vote for Margaret Clark to serve as the representative for cities in the San Gabriel Basin without prescriptive pumping rights.

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact to the City.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 489 of 589

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council vote in favor of Rosemead City Council Member Margaret Clark. If Council concurs, the appropriate action would be:
“I move to approve the vote in favor of Rosemead City Councilmember Margaret Clark to the San Gabriel Basin Water Quality Authority Board of Directors and adopt Resolution No. R-23-32, A Resolution of the City Council of the City of San Marino, California, Casting its Vote for Councilmember Margaret Clark to Represent Cities without Prescriptive Pumping Rights on the Board of the San Gabriel Basin Water Quality Authority.”

ATTACHMENTS

1. Letter from San Gabriel Basin Water Quality Authority and List of Nominees

2. Resolution No. R-23-32
PAGE 490 of 589
PAGE 491 of 589
PAGE 492 of 589
PAGE 493 of 589
PAGE 494 of 589
RESOLUTION NO. R-23-32

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO, CALIFORNIA, CASTING ITS VOTE FOR

COUNCILMEMBER MARGARET CLARK TO REPRESENT

CITIES WITHOUT PRESCRIPTIVE PUMPING RIGHTS ON THE

BOARD OF THE SAN GABRIEL BASIN WATER QUALITY

AUTHORITY
WHEREAS, on September 22, 1992, Senate Bill 1679 was signed into law by Governor Pete Wilson authorizing the creation of the San Gabriel Basin Water Quality Authority; and WHEREAS, the Board of the San Gabriel Basin Water Quality Authority is composed of seven members with three appointed members from each of the three municipal water districts, one elected city council person from cities in the San Gabriel Basin with prescriptive pumping rights, and one elected city council person from cities in the San Gabriel Basin without prescriptive pumping rights, and two appointed members representing water producers; and WHEREAS, the City of San Marino is one of the cities in the San Gabriel Basin without prescriptive pumping rights;
WHEREAS, the City of San Marino may cast its vote for a representative by resolution and delivered to the San Gabriel Basin Water Quality Authority no later than December 19, 2023 at 12:00 p.m.

NOW, THEREFORE, BE IT RESOLVED;
SECTION 1. The City Council of the City of San Marino casts its full vote for Councilmember Margaret Clark as the representative for cities in the San Gabriel Basin without prescriptive pumping rights.

PASSED, APPROVED AND ADOPTED this 13th day of December, 2023. ________________________________

STEVE TALT, MAYOR
ATTEST:
_______________________

ALISON WALKER

CITY CLERK
PAGE 495 of 589

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, ALISON WALKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-23-32 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 13th day of December, 2023, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

________________________

ALISON WALKER

CITY CLERK
PAGE 496 of 589
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: December 13, 2023
SUBJECT: WINTER 2023 PUBLIC TREE REMOVAL LIST

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Beautiful, Preserved, Single-Family Neighborhoods
Efficient, Responsive, and Effective City Services
Well-Maintained Infrastructure

BACKGROUND
On October 27, 2023, the City Council adopted revisions to the City’s Street Tree Policy and Procedures amending the removal process. In accordance with the revised Policy, the Parks & Public Works Department is required to submit a list of recommended trees to be removed to the City Council tree liaisons for review and comment prior to forwarding to the full City Council as an informational item. Council Member Shepherd Romey is the primary liaison and Vice Mayor Huang is the alternate.

Pursuant to Section 7.1 of the City’s Street Tree Policy, the Department will review the proposed tree removal list with the City Council’s tree liaison(s) “…so that the liaison(s) can verify the accuracy of the list and confirm that the proposed removals are consistent with the requirements of this policy.” After review with the tree liaison, the list is now being forwarded to the City Council.

DISCUSSION
The Department has prepared a listing of ten (10) City-owned trees proposed for removal pursuant to Section 7.2 of the City’s Street Tree Policy. Section

7.2 of this Policy provides the following as justifications for tree removal:

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 497 of 589
· The tree is dead.
· The tree has reached an over-mature condition and is in declining health that will result in its death within the year.
· The tree is infected with a disease that cannot be treated successfully and/or there is a strong potential that the pathogen could spread to other trees in the immediate vicinity.
· The tree has been determined to be a public health and safety hazard because of its high potential for failure due to considerable dead or dying foliage, branches, roots, or trunk.
· The tree requires extensive root pruning because of excessive hardscape damage resulting in a severe reduction in its capacity to support itself and thereby creating a potential safety hazard.
· The tree due to its growth habit and location creates a safety hazard. · Removal of the tree has been approved as part of a City Council-approved capital improvement project.

The City’s Urban Forester has identified the trees proposed for removal as meeting one or more of these criteria. The list and associated arborist reports are provided as attachments to this report. The Department will be scheduling replacements based on availability and season.

On November 17, 2023 the Department provided both the primary and alternate liaisons with the list of ten (10) City-owned trees recommended for removal along with photos and reports compiled by the Urban Forester for each of the trees. The list of trees proposed for removal and arborist reports are included as Attachments 2 and 3, respectively. Residents at impacted locations will receive a 10-day notice prior to any removal activities occurring.

FISCAL IMPACT & PROCUREMENT REVIEW
The cost for tree removals is included in the Fiscal Year 23-24 budget of $385,580 for Grounds Division – Other Contract Services Acct. No. 101-52- 4150-0000.

Procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
This is an informational item. Therefore, no action is required by City Council.

PAGE 498 of 589

ATTACHMENTS

1. Memorandum to City Council Tree Liaisons - November 17, 2023

2. List of Winter 2023 Public Tree Removals

3. Proposed tree removals with completed arborist reports, photos, and location clarification.

PAGE 499 of 589
TO: Council Member Gretchen Shepherd Romey, City Council Tree Liaison CC: Council Member Steven Huang, City Council Tree Liaison Alternate Philippe Eskandar, City Manager
FROM: Amber Shah, Director of Parks and Public Works/City Engineer BY: Robert Bauman, Management Analyst
Lora Hall, Urban Forester
DATE: November 17, 2023
SUBJECT: PROPOSED WINTER 2023 CITY TREE REMOVAL LIST FOR

REVIEW BY CITY COUNCIL TREE LIAISON
The Department has prepared a listing of ten (10) City-owned trees that are being considered for removal pursuant to Section 7.2 of the City’s street tree policy.

The City’s Urban Forester has identified these trees as either being dead with no hope of recovery, effectively dead, or diseased and posing a threat to public safety or other nearby healthy trees.

Additional information for each identified tree is available in Attachments 1 and 2, which include arborist reports and photo documentation completed and compiled by the Urban Forester.

RECOMMENDATION
It is recommended that you review the attached tree removal list. The next step will be to forward this list to the City Council at their December 13 meeting as an informational item. The Department is available to provide other information or documents necessary to facilitate your review of our recommendations.

PAGE 500 of 589
2 ATTACHMENTS

1. List of Winter 2023 Proposed Tree Removals

2. Proposed tree removals with detailed evaluations, photos, and location clarification cc: Philippe Eskandar, City Manager
PAGE 501 of 589
Winter 2023 Public Tree Removal List
12/13/23 City Council Meeting
Tree
#
Address Species DBH Reason
For Proposed Removal
Notes
1 980
Huntington
Dr
Liquidambar
stryaciflua

24.5” Diseased/irreversible
decline
Located in center
median
2 915
Sherwood Rd
Quercus
agrifolia
34” Diseased/irreversible
decline
Mushrooms
present at base
3 1319 Bedford
Rd
Magnolia
grandiflora
20” Dead
4 2575
Lombardy Rd
Liquidambar
stryaciflua
19” Dead Located near
corner of
Lombardy and
Santa Anita
5 1935
Windsor Rd
Cupaniopsis
Anacardioides

7.5” Dead
6 Lacy Park
1485 Virginia
Rd
Quercus
agrifolia

26.5” Dead
7 The Old Mill
1120 Old Mill
Rd
Quercus
agrifolia
32” Dead
8 2150
Sherwood Rd
Liquidambar
stryaciflua
28” Diseased/irreversible
decline
9 945 San
Marino Ave
Quercus
agrifolia
14” Dead
10 875
Canterbury
Rd
Liquidambar
stryaciflua
28” Dead
PAGE 502 of 589
Tree #1
980 Huntington Dr
Tree #1 is located in the center median across from 980 Huntington Drive (near Huntington and Chelsea Rd intersection). See the images below and attached arborist report for additional information.

PAGE 503 of 589
ARBORIST REPORT:

CITY OF SAN MARINO
2200 Huntington Drive, San Marino, CA 91108 • (626) 300-0700 • ASCA/ISA Certified Arborist Name: ____________________________________________ Certified Arborist Number: ____________________ Inspection Date: _____________________ Tree Characteristics
Genus: ________________ Species: ________________ Common Name: ________________ Tree ID #: __________ DBH: __________ # of Trunks: __________ Height: _______________ Spread: _______________
Form: ☐ generally symmetric ☐ major asymmetry ☐ stump sprout ☐ stag-headed Age: ☐ young ☐ semi-mature ☐ mature ☐ over-mature/senescent Pruning: ☐ lion-tailed ☐ crown raised ☐ topped ☐ multiple pruning events ☐ cabled/braced ☐ flush cuts ☐ pollarded ☐ excessively thinned ☐ none
Amount of Deadwood: ☐ 0-10% ☐ 11-20% ☐ 21-30% ☐ over 30% Location and Extent of Decay: Known History of Failure:

Pests or Diseases:

Other Inspections: ☐ Decay Test ☐ Canopy Inspection ☐ Root Crown Excavation (limited) Tree Condition Summary:

Mushrooms at base indicating internal decay unknown
Tree is visibly in severe decline. The adjacent trees of the same species have full canopies while this one is very sparse. There are several large fungal fruiting bodies at the base of the tree and on surface roots. The presence of this fungus and the size of the mushrooms suggest advanced internal decay.

Lora Hall
WE-11745A 10/13/23
Liquidambar stryaciflua sweetgum
1 24.5 1
40 20
PAGE 504 of 589
ARBORIST REPORT:

CITY OF SAN MARINO
2200 Huntington Drive, San Marino, CA 91108 • (626) 300-0700 • Site Conditions
Landscape Type: ☐ lawn ☐ shrub area ☐ natural hillside ☐ parkway ☐ courtyard ☐ other: ____________________________________________________ Surroundings: ☐ tree overhangs/extends to adjacent property ☐ tree is causing damage to structures ☐ other: __________________________________________________________ Irrigation Conditions: ☐ none ☐ adequate ☐ inadequate ☐ excessive ☐ trunk wetted Irrigation Type: ☐ spray ☐ drip ☐ automatic ☐ manual ☐ other:
_______________________
Site Disturbance: ☐ none ☐ soil ☐ grade change ☐ construction ☐ chemical %Dripline Paved: ________ %Dripline w/ fill soil: ________ %Dripline w/ grade lowered: ________ Soil Problems: ☐ none ☐ drainage ☐ shallow ☐ compacted ☐ saline ☐ alkaline ☐ acidic ☐ clay ☐ expansive
Slope: ☐ none ☐ hillside under 20% ☐ hillside over 20% ☐ Slope aspect: __________________ Site prone to wind: ☐ yes ☐ no Prevailing wind direction: ___________________________ Site Condition Summary:

Overall Summary and Recommendation:

CERTIFICATION: I hereby certify that I am a certified arborist and that I am familiar with the subject property and the trees being requested for removal, and that the statements and answers contained herein and the information attached are in all respects true and accurate to the best of my knowledge and belief.
__________________________________________
Signature of Arborist ______________
f Arborist
landscaped median
0 Tree is in a landscaped median with nearby turf. This species is prone to surface rooting and decay could have entered via surface roots damaged by mowing equipment. There is irrigation present and ample growing space.

The visibly sparse canopy along with fungus at base suggest tree is in irreversible decline and could have significant internal decay. Due to its location along a busy street, tree should be removed as soon as possible.

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Tree #2
915 Sherwood Rd
Tree #2 is located in front of the property located at 915 Sherwood Road, near the northeast intersection of Sherwood Road and N Granada Avenue. See the image below and attached arborist report for additional information.

PAGE 508 of 589
ARBORIST REPORT:

Pests or Diseases:

Other Inspections: ☐ Decay Test ☐ Canopy Inspection ☐ Root Crown Excavation (limited) Tree Condition Summary:

6KHUZRRG5G
Fungal fruiting bodies at base indicating
internal decay.

The tree is in poor and declining condition. I have checked on the tree periodically and its condition has been worsening. Now, mushrooms are present at the base. The presence of mushrooms indicates internal decay. Decay at the base of the tree usually affects roots as well, which can increase likelihood of failure.

Lora Hall
WE-11745A 10/24/23
Quercus agrifolia coast live oak
2 34 1
50 30
PAGE 509 of 589
ARBORIST REPORT:

Overall Summary and Recommendation:

CERTIFICATION: I hereby certify that I am a certified arborist and that I am familiar with the subject property and the trees being requested for removal, and that the statements and answers contained herein and the information attached are in all respects true and accurate to the best of my knowledge and belief.
__________________________________________
Signature of Arborist
.
_____________
of Arborist
parkway with irrigated turf
Tree is located in a City parkway with irrigated turf up to the trunk.

This tree is in poor condition. The presence of fungus at the base leads me to recommend removal as the decay can make the tree more prone to failure.

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Tree #3
1319 Bedford Rd
Tree # is located in front of the property located at 1319 Bedford Road. See the image below and attached arborist report for additional information.

PAGE 513 of 589
ARBORIST REPORT:

Pests or Diseases:

Other Inspections: ☐ Decay Test ☐ Canopy Inspection ☐ Root Crown Excavation (limited) Tree Condition Summary:

%HGIRUG5G
None visible unkown
no visible signs
Tree is completely dead. This is an evergreen species and tree has been leafless for several months at least, from when I first noticed it.

Lora Hall
WE-11745A 10/18/23
Magnolia grandiflora Southern Magnolia
3 20" 1
35 20
PAGE 514 of 589
ARBORIST REPORT:

Overall Summary and Recommendation:

CERTIFICATION: I hereby certify that I am a certified arborist and that I am familiar with the subject property and the trees being requested for removal, and that the statements and answers contained herein and the information attached are in all respects true and accurate to the best of my knowledge and belief.
__________________________________________
Signature of Arborist
elief.
_____________
ure of Arborist
30 Irrigated parkway with turf
Tree is completely dead and has been for some time. Recommendation is to remove and replace.

PAGE 515 of 589
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Tree #4
2575 Lombardy Rd
Tree #4 is located in front of the property located at 2575 Lombardy Rd. While 2575 Lombardy is the nearest address, the tree itself is located near the northeast corner of Lombardy Rd and S Santa Anita Avenue. See the image below and attached arborist report for additional information.

PAGE 518 of 589
ARBORIST REPORT:

CITY OF SAN MARINO
2200 Huntington Drive, San Marino, CA 91108 • (626) 300-0700 • ASCA/ISA Certified Arborist Name: ____________________________________________ Certified Arborist Number: ____________________ Inspection Date: _____________________ Tree Characteristics
Genus: ________________ Species: ________________ Common Name: ________________ Tree ID ___ DBH: __________ # of Trunks: __________ Height: _______________ Spread: _______________
Form: ☐ generally symmetric ☐ major asymmetry ☐ stump sprout ☐ stag-headed Age: ☐ young ☐ semi-mature ☐ mature ☐ over-mature/senescent Pruning: ☐ lion-tailed ☐ crown raised ☐ topped ☐ multiple pruning events ☐ cabled/braced ☐ flush cuts ☐ pollarded ☐ excessively thinned ☐ none
Amount of Deadwood: ☐ 0-10% ☐ 11-20% ☐ 21-30% ☐ over 30% Location and Extent of Decay: Known History of Failure:

Pests or Diseases:

Other Inspections: ☐ Decay Test ☐ Canopy Inspection ☐ Root Crown Excavation (limited) Tree Condition Summary:
/RPEDUG\
Cavities visible at branch wound ends and on
upper section of trunk.

The tree is completely dead and appears to have been dead for some time.

Lora Hall
WE-11745A 10/17/23
Liquidambar stryaciflua sweetgum
3 19 1
30 10
PAGE 519 of 589
ARBORIST REPORT:

Overall Summary and Recommendation:

CERTIFICATION: I hereby certify that I am a certified arborist and that I am familiar with the subject property and the trees being requested for removal, and that the statements and answers contained herein and the information attached are in all respects true and accurate to the best of my knowledge and belief.
__________________________________________
Signature of Arborist
f.
______________
of Arborist
ivy covered planting area
Tree is located under utility lines and appears to have been topped and regularly pruned for utility clearance. Ivy covering area under tree.

Tree is dead and should be removed. Replace with a more utility friendly species.

PAGE 520 of 589
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Tree #5
1935 Windsor Rd
Tree #5 is located nearest to the property with the address of 1935 Windsor Rd. While 1935 Windsor Rd is the nearest address, the tree itself is located along the side of the property on Lorain Road. See the image below and attached arborist report for additional information.

PAGE 523 of 589
ARBORIST REPORT:

Pests or Diseases:

Other Inspections: ☐ Decay Test ☐ Canopy Inspection ☐ Root Crown Excavation (limited) Tree Condition Summary:

:LQGVRU
None visible no
Tree is completely dead. No green leaves and wood is hard and dry.

Lora Hall
WE-11745A 8/30/23
Cupaniopsis anacardioides carrot wood
5 1
10 PAGE 524 of 589
ARBORIST REPORT:

Overall Summary and Recommendation:

CERTIFICATION: I hereby certify that I am a certified arborist and that I am familiar with the subject property and the trees being requested for removal, and that the statements and answers contained herein and the information attached are in all respects true and accurate to the best of my knowledge and belief.
__________________________________________
Signature of Arborist ______________
rborist
new landscaping in parkway, decomposed granite
Tree is in a parkway area that has been re-landscaped. It is possible roots were damaged during landscaping or that water was turned off while area was being re landscaped.

This species can be sensitive to changes in the environment. It had not been doing well before the parkway was re landscaped and declined quickly thereafter. It is now dead and recommended for removal and replacement.

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Tree #6
Lacy Park
Tree #6 is located in Lacy Park in “Area 7” on the north side of the park north of the inner loop. See below screenshot and attached arborist report for further information.

PAGE 529 of 589
ARBORIST REPORT:

Pests or Diseases:

Other Inspections: ☐ Decay Test ☐ Canopy Inspection ☐ Root Crown Excavation (limited) Tree Condition Summary:
/DF\3DUN$UHD
bark separation and peeling on large upper
limbs and trunk
PW staff pruned out large amount of
deadwood in fall '22 to prevent branch failures.
borer activity. no signs of armillaria but phytopthora possible Tree is dead. Last year (Fall '22) tree experienced dramatic, sudden dieback. Staff removed all deadwood at that time. It then continued to rapidly dieback with the entire crown eventually dying out. There are signs of a large girdling root and soil is very compacted due to foot traffic in the area.

At the time last year I had staff adjust irrigation to avoid hitting the tree trunk. Under the bark, as it peels off, there are signs of borer activity.

Lora Hall
WE-11745A 11/14/23
Quercus agrifolia coast live oak
6 26.5 1
45 30
PAGE 530 of 589
ARBORIST REPORT:

Overall Summary and Recommendation:

Tree is dead and bark cracking shows wood is drying out. Tree should be removed as soon as possible.

PAGE 531 of 589
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Tree #7
1120 Old Mill Road
Tree #7 is located at the Old Mill property (1120 Old Mill Road) on a natural hillside near the driveway on the property. See below image and attached arborist report for further information.

PAGE 534 of 589
ARBORIST REPORT:

Pests or Diseases:

Other Inspections: ☐ Decay Test ☐ Canopy Inspection ☐ Root Crown Excavation (limited) Tree Condition Summary:
2OG0LOO
Bark beetles
This tree rapidly dried out in August. I called in Thai Le, a pest and disease expert, to examine the tree. He identified recent signs of bark beetle activity. At the time the tree still had about 10% green leaves. At the time, Mr. Le said the tree had been heavily attacked and would not survive. However, we chose to treat the tree with a trunk spray to prevent borers from reproducing and attacking nearby trees. I had hoped that perhaps the tree may green up with treatment. However, it continued to die and is now showing no green leaves.

Mr. Le will return to the site in early March to monitor for signs of bark beetles in other nearby oaks.

Lora Hall
WE-11745A 11/13/24
Quercus agrifolia coast live oak
7 32" 1
50' 40'
PAGE 535 of 589
ARBORIST REPORT:

Overall Summary and Recommendation:

CERTIFICATION: I hereby certify that I am a certified arborist and that I am familiar with the subject property and the trees being requested for removal, and that the statements and answers contained herein and the information attached are in all respects true and accurate to the best of my knowledge and belief.
__________________________________________
Signature of Arborist ______________
borist
15 The tree had been growing on a natural hillside near the driveway of the Old Mill property as part of a remnant oak grove.

Tree has died and should be removed. Site should be monitored for beetle activity in the spring.

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Tree #8
2150 Sherwood Road
Tree #8 is located in front of the property at 2150 Sherwood Road. See below image and attached arborist report for further information.

PAGE 539 of 589
ARBORIST REPORT:

CITY OF SAN MARINO
2200 Huntington Drive, San Marino, CA 91108 • (626) 300-0700 • ASCA/ISA Certified Arborist Name: ____________________________________________ Certified Arborist Number: ____________________ Inspection Date: _____________________ Tree Characteristics
Genus: ________________ Species: ________________ Common Name: ________________ Tree ID #: __________ DBH: __________ # of Trunks: __________ Height: _______________ Spread: _______________
Form: Y generally symmetric ☐ major asymmetry ☐ stump sprout ☐ stag-headed Age: ☐ young ☐ semi-mature ☐ mature ☐ over-mature/senescent Pruning: ☐ lion-tailed ☐ crown raised ☐ topped ☐ multiple pruning events ☐ cabled/braced ☐ flush cuts ☐ pollarded ☐ excessively thinned ☐ none
Amount of Deadwood: ☐ 0-10% ☐ 11-20% ☐ 21-30% ☐ over 30% Location and Extent of Decay: Known History of Failure:

Pests or Diseases:

Other Inspections: ☐ Decay Test ☐ Canopy Inspection ☐ Root Crown Excavation (limited) Tree Condition Summary:
6KHUZRRG
mushrooms at base of tree indicating internal
decay. Some decay visible at site of old pruning
wounds.

Limb fell 10/11/23 and was reported to Public
Works.

The presence of mushrooms at the base of the tree, along with visible canopy dieback and failure of a large limb, all indicate the tree is in poor condition.

Lora Hall
WE-11745A 10/12/23
Liquidambar stryaciflua sweetgum
8 28" 1
60 25
PAGE 540 of 589
ARBORIST REPORT:

Overall Summary and Recommendation:

CERTIFICATION: I hereby certify that I am a certified arborist and that I am familiar with the subject property and the trees being requested for removal, and that the statements and answers contained herein and the information attached are in all respects true and accurate to the best of my knowledge and belief.
__________________________________________
Signature of Arborist
ief.
_____________
re of Arborist
parkway has been re- landscaped
50 Sidewalk was replaced in 2018. It is very likely roots were cut for sidewalk repair. The parkway landscaping has also been redone, with turf removed and DG installed, which also could have led to mechanical damage or trunk or roots.

Tree is in poor condition. Basal decay increases the likelihood of whole tree failure and therefore the tree should be removed as soon as possible.

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Tree #9
945 San Marino Avenue
Tree #9 is located in front of the property at 945 San Marino Avenue, near its northwest intersection with Robles Avenue. See below image and attached arborist report for further information.

PAGE 544 of 589
ARBORIST REPORT:

CITY OF SAN MARINO
2200 Huntington Drive, San Marino, CA 91108 • (626) 300-0700 • ASCA/ISA Certified Arborist Name: ____________________________________________ Certified Arborist Number: ____________________ Inspection Date: _____________________ Tree Characteristics
Genus: ________________ Species: ________________ Common Name: ________________ Tree ID #:
_ DBH: __________ # of Trunks: __________
Height: _______________ Spread: _______________
Form: ☐ generally symmetric ☐ major asymmetry ☐ stump sprout ☐ stag-headed Age: ☐ young ☐ semi-mature ☐ mature ☐ over-mature/senescent Pruning: ☐ lion-tailed ☐ crown raised ☐ topped ☐ multiple pruning events ☐ cabled/braced ☐ flush cuts ☐ pollarded ☐ excessively thinned ☐ none
Amount of Deadwood: ☐ 0-10% ☐ 11-20% ☐ 21-30% ☐ over 30% Location and Extent of Decay: Known History of Failure:

Pests or Diseases:

Other Inspections: ☐ Decay Test ☐ Canopy Inspection ☐ Root Crown Excavation (limited) Tree Condition Summary:

6DQ0DULQR$YH
decay on lower trunk none/ unknown
Crown is very thin, tree appears stunted. Lower trunk has decay and misshapen growth. This may be the result of mechanical damage in the past.

It appears that vascular system is disrupted and tree is no longer able to move water and nutrients.

Lora Hall
WE-11745A 11/09/23
Quercus agrifolia coast live oak
8 14" 1
20' 15'
PAGE 545 of 589
ARBORIST REPORT:

Overall Summary and Recommendation:

CERTIFICATION: I hereby certify that I am a certified arborist and that I am familiar with the subject property and the trees being requested for removal, and that the statements and answers contained herein and the information attached are in all respects true and accurate to the best of my knowledge and belief.
__________________________________________
Signature of Arborist ______________
Arborist
irrigated turf in parkway
tree is located in City parkway with irrigated turf
The tree is dead and is recommended for removal.

PAGE 546 of 589
PAGE 547 of 589
PAGE 548 of 589
Tree #10
875 Canterbury Road
Tree #10 is located in front of the property at 875 Canterbury Rd. See below image and attached arborist report for further information.

PAGE 549 of 589
ARBORIST REPORT:

Pests or Diseases:

Other Inspections: ☐ Decay Test ☐ Canopy Inspection ☐ Root Crown Excavation (limited) Tree Condition Summary:
&DQWHUEXU\
none visible unknown
Tree is completely dead.

Lora Hall
WE-11745A 11/06/23
Liquidambar stryaciflua sweetgum
10 28 1
60 25
PAGE 550 of 589
ARBORIST REPORT:

Overall Summary and Recommendation:

CERTIFICATION: I hereby certify that I am a certified arborist and that I am familiar with the subject property and the trees being requested for removal, and that the statements and answers contained herein and the information attached are in all respects true and accurate to the best of my knowledge and belief.
__________________________________________
Signature of Arborist ______________
borist
30 Irrigated lawn in city parkway
Tree is dead and should be removed and replaced.

PAGE 551 of 589
PAGE 552 of 589
PAGE 553 of 589
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Alison Walker, City Clerk
DATE: December 13, 2023
SUBJECT: APPROVAL OF MINUTES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council of the City of San Marino, at a regular meeting held on Wednesday, April 9, 2014, approved the action minute format for City Council and all advisory body meetings. An exception was made for the Library Board of Trustees to have summary minutes at the September 9, 2020 Council meeting, however the Library Board of Trustees moved back to action minutes after approval at the July 13, 2022 Council meeting.

DISCUSSION
Attached for Council consideration are the following City Council minutes:

1. Special meeting of November 8, 2023;

2. Regular meeting of November 8, 2023.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 554 of 589

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve the November 2023 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the special meeting of November 8, 2023, and the regular meeting of November 8, 2023.”

ATTACHMENTS

1. Minutes of November 8, 2023 – Special Meeting

2. Minutes of November 8, 2023 – Regular Meeting
PAGE 555 of 589

MINUTES

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, NOVEMBER 8, 2023 AT 4:00 P.M.

CALL TO ORDER: Mayor Talt called the meeting to order at 4:04 p.m. in the City Hall Emergency Operations Center (EOC), located at 2200 Huntington Drive, San Marino, CA 91108.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CLOSED SESSION
At 4:05 p.m., the Council recessed to closed session to discuss the following item:

1. CONFERENCE WITH LABOR NEGOTIATORS
GOVERNMENT CODE SECTION 54957.6
City Negotiator(s):

Human Resources Director Guerrero
City Manager Eskandar
Employee Organization(s):

San Marino Police Officers’ Association
San Marino Firefighters’ Association
San Marino City Employees’ Association
Unrepresented Employees
At 5:57 p.m. the Council reconvened to open session.

CLOSED SESSION REPORT
The City Council met on Item 1 and there was no reportable action.

PAGE 556 of 589

CITY COUNCIL MINUTES SPECIAL MEETING
NOVEMBER 8, 2023 PAGE 2 OF 2

ADJOURNMENT
Mayor Talt adjourned the special meeting at 5:57 p.m.

ALISON WALKER

CITY CLERK
PAGE 557 of 589

MINUTES

REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, NOVEMBER 8, 2023 AT 6:00 P.M.

CITY HALL COUNCIL CHAMBERS
CALL TO ORDER: Mayor Talt called the regular meeting to order at 6:03 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Mayor Talt led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- Peter Cheng

MOTION TO WAIVE FURTHER READINGS
Vice Mayor Huang moved, seconded by Council Member Shepherd Romey, to waive the reading of the entire text of the ordinances or resolutions.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

PRESENTATION
FAMILY COURT AWARENESS MONTH NOVEMBER 2023
Mayor Talt presented a proclamation declaring November 2023 Family Court Awareness Month to Elaine Farrell who accepted the proclamation on behalf of the Family Court Awareness Month Committee.

PUBLIC HEARING

1. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O-23- 1409 (FIRST READING) ADDING MUNICIPAL CODE SECTION 23.05.03

REGARDING DEVELOPMENT STANDARDS AND OBJECTIVE DESIGN

STANDARDS FOR MULTI-FAMILY RESIDENTIAL DEVELOPMENT

PROJECTS IN THE HISTORICAL AND CULTURAL ZONE
PAGE 558 of 589

CITY COUNCIL MINUTES REGULAR MEETING
NOVEMBER 8, 2023 PAGE 2 OF 5
Community Development Director Figueroa presented the staff report.

The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Mayor Talt, to move to waive full reading and introduce by title only Ordinance No. O-23- 1409, an Ordinance of the San Marino City Council adding San Marino Municipal Code Section 23.05.03 regarding development standards and objective design standards for multi-family residential development projects in the Historical and Cultural Zone.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

NEW BUSINESS

2. CONSIDERATION OF APPEAL FOR THE APPROVAL OF CONDITIONAL USE PERMIT NO. CUP 22-05 AT 2277 HUNTINGTON DRIVE TO DETERMINE

THE PARKING REQUIREMENT AT A PROPOSED RESTAURANT (EL

DORADO)
Community Development Director Figueroa presented the staff report.

The Mayor opened the item for comments from the appellant and applicant.

The following person(s) spoke:

Hector Gutierrez, Appellant
Linda Gutierrez, Appellant
Maria Franco, Applicant for El Dorado
The following person(s) provided public comment:
- None
Council Member Chou moved, seconded by Mayor Talt, to adopt City Council Resolution No. 23-30 affirming the adoption of Planning Commission Resolution No. PCR 23-08.

Motion passed by the following vote:

AYES: Council Member Chou, Vice Mayor Huang, and Mayor Talt NOES: Council Member Lo, and Council Member Shepherd Romey ABSTAIN: None
ABSENT: None
PAGE 559 of 589

CITY COUNCIL MINUTES REGULAR MEETING
NOVEMBER 8, 2023 PAGE 3 OF 5

3. APPROVAL OF A THREE-YEAR PROFESSIONAL SERVICES AGREEMENT

WITH OPENGOV FOR ELECTRONIC PROCUREMENT AND CONTRACT
MANAGEMENT PLATFORM SERVICES IN A TOTAL AMOUNT OF $71,200 Finance Director Chung and Parks and Public Works Director presented the staff report.

The following person(s) provided comment:
- None
Council Member Chou moved, seconded by Mayor Talt, to approve a three-year professional services agreement with OpenGov for electronic procurement and contract management software services and appropriate funds in the amount of $28,217 in support of this agreement.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

CONSENT CALENDAR
The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Council Member Lo, to approve Items 4 through 9 of the consent calendar.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

4. APPROVAL OF MINUTES
The City Council approved the minutes of the regular meeting of October 11, 2023, the joint City Council and Public Safety Commission meeting of October 27, 2023, the adjourned regular meeting of October 27, 2023, and the special meeting of October 27, 2023.

PAGE 560 of 589

CITY COUNCIL MINUTES REGULAR MEETING
NOVEMBER 8, 2023 PAGE 4 OF 5

5. CASH AND INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER 2023 The City Council received and filed the Cash and Investment Report for the month of September 2023.

6. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR OCTOBER 2023
The City Council received and filed the Monthly Disbursements Report for the month of October 2023.

7. APPROVAL OF CROWELL PUBLIC LIBRARY CLOSURE CALENDAR FOR 2024
The City Council approved the Crowell Public Library closure calendar for 2024.

8. LETTER OF AUTHORIZATION TO ALLOW SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS TO APPLY FOR THE CALRECYLE SB 1383

LOCAL ASSISTANCE GRANT ON BEHALF OF THE CITY
The City Council authorized the City Manager to sign a Letter of Authorization allowing the San Gabriel Valley Council of Governments (SGVCOG) to submit a regional application for Round Two of the SB 1383 Local Assistance Grant Program on behalf of the City of San Marino.

9. ADOPTION OF SIDE LETTER OF AGREEMENT BETWEEN THE SAN MARINO CITY EMPLOYEES' ASSOCIATION (“SMCEA”) AND THE CITY OF SAN MARINO (“CITY”) CONCERNING A 9/80 WORK SCHEDULE
The City Council adopted the Side Letter of Agreement between the San Marino City Employees Association (“CEA”) and the City of San Marino (“City”) concerning a 9/80 work schedule.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None
PAGE 561 of 589

CITY COUNCIL MINUTES REGULAR MEETING
NOVEMBER 8, 2023 PAGE 5 OF 5

ADJOURNMENT
At 7:50 p.m., Mayor Talt adjourned the meeting.

ALISON WALKER

CITY CLERK
PAGE 562 of 589
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Isidro Figueroa, Community Development Director
DATE: December 13, 2023
SUBJECT: ADOPTION OF ORDINANCE NO. O-23-1409 (SECOND
READING) ADDING MUNICIPAL CODE SECTION 23.05.03

REGARDING DEVELOPMENT STANDARDS AND

OBJECTIVE DESIGN STANDARDS FOR MULTI-FAMILY

RESIDENTIAL DEVELOPMENT PROJECTS IN THE

HISTORICAL AND CULTURAL ZONE

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Beautiful, Preserved, Single-Family Neighborhoods
Engaged and Connected Residents

BACKGROUND
On March 22, 2013, the City Council adopted Ordinance No. O-13-1272 amending the Historical and Cultural Zone Ordinance to clarify language and accurately reflect the activities conducted by the Huntington Library, Art Museum and Botanical Gardens (Huntington Library) on an existing approximately 207-acre site that was previously zoned Single-Family Dwelling Zone (R-1). One of the land uses identified as permissible within the amended ordinance includes residential privileges for employees.

The City Council has recently adopted text amendments to the City’s Zoning Ordinance to address various housing laws mandated by the State on local jurisdictions to address the statewide housing shortage. On June 28, 2023, the City Council adopted development standards and objective design standards (ODS) for multi-family residential development projects. The City adopted the ODS to ensure orderly development for multi-family development projects and because cities can only impose clearly defined objective Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 563 of 589
standards for streamlined residential projects; in essence, cities can no longer impose “discretionary and subjective” aspects of review for projects of that type.

As previously mentioned, residential privileges for employees is permissible in the Historical and Cultural Zone. However, the Historical and Cultural Zone does not contain any development standards or ODS to regulate any housing projects. Additionally, the City’s adopted Housing Element has identified the Huntington Library as a site to accommodate housing to meet the City’s Regional Housing Needs Allocation (RHNA) requirement. Staff has prepared an Ordinance to establish ODS to impose these standards on multi-family projects in the Historical and Cultural Zone by adding Municipal Code Section

23.05.03. On November 8, 2023, the City Council conducted a public hearing to review and take public comment on the proposed Ordinance. The City Council unanimously voted 5-0 on a motion to waive full reading and introduce by title only Ordinance No. O-23-1409 with amendments to the Ordinance to clarify that ‘turf’ means live lawn and that the ODS apply only to a housing project site within the Huntington Library. Both amendments have been incorporated into the Ordinance, which is attached to this staff report as Attachment 1.

DISCUSSION
Draft Ordinance
Planning staff used the City’s existing Residential and Commercial Design Guidelines, recently adopted multi-family ODS, examples from other California cities, the Huntington Library’s built-in environment and input from the various City Departments including the City Attorney’s office to develop the proposed ODS. The proposed ODS provide quantifiable development and design standards for site design, architecture, and landscaping for multifamily projects.

An ordinance has been prepared for your review (Attachment 1), which would add Municipal Code Sections 23.05.03 regarding development standards for multi-family residential development projects. Examples of the proposed site design standards include requirements for building siting, building design, parking and requiring circulation patterns consistent with City standards. The proposed architectural standards require articulation in rooflines and wall planes, a variety materials, minimum illumination levels, and landscaping requirements and minimum square footage of outdoor space.

PAGE 564 of 589
The ODS have been prepared to constitute a new section (23.05.03) in the City’s zoning regulations (Chapter 23 of the San Marino Municipal Code) and include the following sections:
• Intent and Purpose
• Relationship to other standards and requirements
• Definitions
• Density
• Height
• Lot Coverage
• Site Design
• Building Design
• Site Details
Below is a summary of these sections.

Intent and Purpose- this section in intended to identify what projects are subject to the ODS with the goal of achieving and maintaining high-quality site planning and building design and development and in a manner that integrates with the Huntington Library’s existing built-in environment.

Additionally, the proposed ODS are intended to be applied to projects with the goal to achieve conformity with the surrounding residential community that characterizes the City of San Marino to the extent possible.

Relationship to other standards and requirements- This section clearly states that the ODS are in addition to any other standards within the underlying zone.

Definitions- This section serves to ensure precision in interpretation of this Article.

Density- The density of 25 units/acre identified in this section is consistent with the City’s adopted Housing Element.

Height- The maximum building height for a multi-family residential building shall be 30 feet and be no more than two stories to achieve maximum compatibility to the extent possible with the surrounding residential community of each neighborhood district.

Lot Coverage- The maximum lot coverage of 60% is the common standard established for multi-family projects that allows for parking, landscaping and architectural articulation required on these projects.

PAGE 565 of 589
Site Design- This section clearly identifies the site planning and orientation requirements for multi-family projects in order to achieve a harmonious and architectural aesthetically pleasing project consistent with the existing Huntington Library’s built-in environment and the City’s residential neighborhood character to the extent possible.

This section also includes standards addressing circulation to ensure maximum vehicular and pedestrian connectivity.

Open space and common area requirements identified under this section intend to ensure these projects offer enhanced residential setting, environmental, social and health benefits to the residents.

Building Design- This section establishes building design standards that address:
• Roof;
• Massing;
• Building articulation;
• Façade treatment;
• Floor variation;
• Window and door treatment;
• Materials selection;
• Building design to adjacent buildings;
• Stairwell and garage door designs; and
The intent of the aforementioned standards is to achieve harmonious and architectural aesthetically pleasing projects that are consistent with the City’s residential neighborhood character to the extent possible.

Site Details- This section identifies landscaping, pavement, refuse collection areas, mailbox location, and exterior lighting requirements. These requirements intend to ensure landscaping is integral in a project’s design and provides design measures to screen equipment from the public view to the extent possible.

CEQA Review
In accordance with Section 15060(C)(2) of the California Environmental Quality Act (CEQA) Guidelines, the Ordinance and Resolution, which revise the municipal code to extend the objective design review standards to all multifamily residential projects is not subject to CEQA review because the activity is not a project as defined in Section 15378 of the CEQA Guidelines.

CEQA Guidelines Section 15061(B)(3) provides that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA PAGE 566 of 589
applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. All future residential development in the City is subject to independent CEQA review and determination.

FISCAL IMPACT & PROCUREMENT REVIEW
None associated with this action.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council adopt Ordinance No. O-23-1409. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to adopt Ordinance No. O-23-1409, an Ordinance of the San Marino City Council adding San Marino Municipal Code Section 23.05.03 regarding development standards and objective design standards for multi-family residential development projects in the Historical and Cultural Zone.”

ATTACHMENTS

1. Ordinance No. O-23-1409
PAGE 567 of 589
1 ORDINANCE NO. O-23-1409

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO, CALIFORNIA ADDING MUNICIPAL CODE SECTION

23.05.03 REGARDING DEVELOPMENT STANDARDS AND

OBJECTIVE DESIGN STANDARDS FOR MULTI-FAMILY

RESIDENTIAL DEVELOPMENT PROJECTS IN THE HISTORICAL

AND CULTURAL ZONE

THE CITY COUNCIL OF THE CITY OF SAN MARINO DOES ORDAIN AS FOLLOWS:

SECTION 1. RECITALS
WHEREAS, on March 13, 2013, The City Council adopted Ordinance No. O-13-1272 amending the Historical and Cultural Ordinance to clarify language and requirements to accurately and specifically reflect the land uses conducted at the Huntington Library, Art Collections and Botanical Gardens (Huntington Library); and WHEREAS, Ordinance O-13-1272 established residential privileges for employees as a permissible use without identifying any development or design standards; and WHEREAS, the proposed ordinance would include objective design standards that would apply to all multi-family projects specifically within the Historical and Cultural Zone; and WHEREAS, the extension of objective design standards to all multi-family residential projects is necessary to allow for orderly development in the Historical and Cultural Zone; and
WHEREAS, on September 27, 2023, the Planning Commission held a duly noticed public hearing, at which time it considered all material and evidence, whether written or oral.

WHEREAS, the Planning Commission considered the entire administrative record, including the staff report, the General Plan, the existing text of Chapter 23 of the Municipal Code, the staff presentation, and oral and written testimony from interested persons; and PAGE 568 of 589
2 WHEREAS, this Ordinance, which makes objective design review standards applicable to all multi-family residential development within the Historical and Cultural Zone, is in accordance with Section 15060(C)(2) of the California Environmental Quality Act (CEQA) Guidelines, the Ordinance and Resolution, which revise the municipal code to extend the objective design review standards to all multi-family residential projects is not subject to CEQA review because the activity is not a project as defined in Section 15378 of the CEQA Guidelines. CEQA Guidelines Section 15061(B)(3) provides that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment.

Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. All future residential development in the City is subject to independent CEQA review and determination.

SECTION 2. Section 23.05.03 (Standards for multi-family residential development) of the San Marino Municipal Code is added as follows:

Section 23.05.03 Standards for Multi-Family Residential Development

23.05.03.1 INTENT AND PURPOSE
This section establishes development standards and objective design standards for multi-family residential developments that are intended to achieve and maintain high-quality site planning and building design and development and in a manner that conforms to community priorities. The development standards and objective design standards draw from and complement existing design and development criteria set forth in land policy and design documents adopted by the city, including the general plan.

The provisions of this section apply only to a designated residential project within the Huntington Library containing two or more residential dwelling units, including duplexes, triplexes, flats, townhouses, and multi-story and mid-rise building types. This section does not apply to single-family residences, historic properties, commercial-only projects, or any other non-residential projects, nor does it apply to two-unit residential developments and urban lot splits.

23.05.03.2 RELATIONSHIP TO OTHER STANDARDS AND REQUIREMENTS These development standards and objective design standards supplement and are in addition to the standards for the applicable zoning district in which a proposed project is located.

Articles 1 through 19 of Chapter XXIII of the code of ordinances establish the City’s zoning regulations. Where conflict between these standards and other provisions of Chapter XXIII exists, the provisions of this section shall govern.

PAGE 569 of 589
3 23.05.03.3 DEFINITIONS
The terms used in this chapter shall have the following meanings:

Architectural articulation. The breaking up of a flat and uniform building façade by using wall indents, changes in building materials, and detailed projecting features, such as stoops, bay windows, awnings, and balconies.

Designated Residential Project. A designated area within the Huntington Library delineated with boundaries on a site plan containing two or more residential dwelling units, including duplexes, triplexes, flats, townhouses, and multi-story and mid-rise building types.

Objective. Involving no personal subjective judgment by a public official and being uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant and the public official.

Pathway. Any unimproved or partially improved passageway integrated with the landscaping of a project intended for pedestrian travel.

Walkway. Any passageway constructed with pavers, concrete, or large flagstone intended for pedestrian travel.

23.05.03.4 DENSITY
The maximum density for multi-family residential developments shall be 20 dwelling units per acre.

23.05.03.5 HEIGHT
The maximum building height for a multi-family residential building shall be 35 feet and be no more than two stories.

23.05.03.6 LOT COVERAGE
The maximum lot coverage for multi-family residential developments shall be sixty (60) percent.

23.05.03.7 SITE DESIGN
A. Site Planning and Orientation.

1. Entry to project. Vehicle and pedestrian entries to multi-family residential projects shall contain architectural monumentation framing the entry to include at least one of the following: trellis columns, archway, gate, or wall.

2. Building entry orientation. Buildings within 10 feet of a public right-of-way, shall have unit front entries oriented to such right-of-way for the units nearest the right-of-way. For all PAGE 570 of 589
4 other units, a clearly identifiable pedestrian path of entry to the site from the public right-of-way shall be provided.

3. Transitions from street. Residential common building entrances and individual residential unit entrances oriented to a public right-of-way per 23.05.03.7.A.2 shall have transitions from the street consisting of stoops, porches, or other covered front entries.

4. Entryway design. Building and unit entryways shall provide all of the following:
a. Unit number identification;
b. Lighting shielded downward and directed away from other residences; c. Landing area of at least four feet by four feet in size; d. Minimum five-foot-wide separation between the faces of entries, which may include projections not to exceed two feet as measured from the face of the building but clear to the sky for a minimum of six feet; and e. Continuity in entry design between units to include at least two of the following elements:
i. Doors to match between all units onsite.
ii. Doors recessed at least three inches from the building façade or doors recessed at least two feet from the building façade to create a covered porch or landing area.
iii. Awning of at least one (1) foot.
iv. Doors with window.
v. Paving material, pattern, or color that is differentiated from the pedestrian pathway.
f. Street entryway accentuation by a minimum of one of the following:
i. Change in roof pitch or form, such as a gable, that extends a minimum of one foot past the sides of the door jamb.
ii. Increase in roof height of at least one foot to accentuate the entry. iii. Wood, stone, tile, or brick accent materials covering a minimum of 30 percent of the entryway wall surface area, inclusive of windows and doors.

5. Front setback buffer. The front yard setbacks of street-facing residential ground floor units shall include a minimum four-foot width landscaped area.

B. Circulation, Vehicular and Pedestrian
PAGE 571 of 589
5 1. Principal vehicular access. Principal vehicular access into residential developments shall be through an entry drive rather than a parking aisle.

2. Driveways. Unless otherwise specified in the fire code, driveways shall be at least nine feet in width and may be located in side yard setbacks, but shall not be less than two feet from the side yard property line.

3. Parking interconnectivity. Parking areas shall be internally connected for vehicular purposes and shall use shared driveways within the development.

4. Pedestrian connectivity. All structures, facilities, parking areas, amenities, common areas and open space areas within a development shall be internally connected by pedestrian pathways. Such pathways shall connect the development to the public sidewalk along each street frontage, and to adjoining residential, commercial and public uses. Pedestrian pathways shall be ADA-compliant.

5. Identification of pedestrian entrances and walkways. Pedestrian entrances and walkways shall be clearly identified through paving pursuant to section 23.05.03.9.B.1. and landscaping, and be separated by a physical barrier consisting of either a raised planting strip a minimum of three feet wide or grade separation of at least six inches from vehicle access areas.

6. Pedestrian pathways in parking lots. Pedestrian pathways shall be provided in parking lots between parking areas and building entrances, and shall consist of special paving as identified in section 23.05.03.9.B.1., or a landscaped path or trellis-covered path.

C. Parking.

1. Parking facilities. Parking shall be provided on-site in on-grade or underground structures, parking lots, or attached garages. Carports may be used if sufficiently shielded from view from the public right-of-way. Carport shall be a permanent roofed structure that covers a minimum of two contiguous parking stalls, built for the purpose of sheltering automobiles and/or supporting solar photovoltaic panels. A carport does not include any temporary or nonpermanent structure. There can be no enclosed use above a carport.

2. Separation of parking areas. Parking areas shall be separated from buildings by either a raised concrete walkway or landscape strip a minimum of three feet wide.

3. Multiple parking lots. Parking lots for developments with more than 40 residential units shall provide a series of connected smaller parking lots of no more than 75 spaces in lieu of a single parking area.

4. Parking structures. On-grade parking structure walls facing a public right-of-way and any other parking structure walls greater than 25 feet in length shall include design features consisting of textured surfaces, articulation, and/or landscaping covering a minimum of 50 PAGE 572 of 589
6 percent of the wall surface area at full growth. The design of all parking structure walls shall include the same materials, colors, and surfaces as other buildings associated with the development. For the purposes of this subsection, articulation includes faux windows, arches, grillwork, building offsets, and stone/tile building materials.

5. Access control. Gated, fenced, or underground parking facilities, and gated exterior stairwells, shall incorporate access control technology (e.g., access card or key). In cases where all units and main parking area are located in a single gated complex, the control mechanism shall be limited to use on exterior vehicular and pedestrian gates.

6. Parking location. Parking facilities shall be located within 500 feet of building entrances. Parking is prohibited in front and side yard setback areas and between the building frontage and a public sidewalk.

7. Bicycle parking. Short-term bicycle parking shall be provided in the form of an inverted “U” shape facility. Bicycle parking shall not be separated from building entrances by a road, parking area or structure. Long-term bicycle parking shall be provided on-site in a secure, enclosed structure, or in a secured location within a parking structure.

8. Vehicle parking ratio. Multi-family residential projects shall provide residential vehicle parking of at least one stall per unit, plus guest parking of one stall per five units.

D. Open Space and Common Areas.

1. Outdoor areas. Landscaping shall be located in all outdoor areas that are not specifically used for parking, driveways, pathways, walkways, patios, or other outdoor amenities described below.

2. Gathering space. Projects of more than 10 units shall feature a gathering space with a structure that permits group activities such as shared meals with reasonable amenities provided such as a kitchen, patio, or BBQ area, in addition to an outdoor passive recreation amenity which may include a community garden, outdoor seating area, or multipurpose lawn.

23.05.03.08 BUILDING DESIGN
A. Roof Treatments.

1. Roof variation.
a. Flat and low slope roof
Roof height shall be varied with a minimum of a two-foot to maximum four-foot vertical difference between a minimum 30 feet and a maximum 50 feet horizontally.

PAGE 573 of 589
7 Figure 1 - Flat roof variation.
b. Pitched roof
For a roof structure that extends more than 50 feet along any building wall, the roof line shall vary by incorporating variation in roof form, in either orientation, pitch or height.

2. Roof overhangs. Overhangs shall not exceed 24 inches into the yard setbacks.

PAGE 574 of 589
8 Figure 2 – Roof overhang.

3. Exterior roof ladders. Exterior roof ladders shall be prohibited. Roof access shall only be provided from the building interior.

4. Roof materials, colors and applications. Notwithstanding sections 20.05.03.8.G.2 and 20.05.03.8.H.2., projects shall comply with all applicable objective standards in the PreApproved Roof Materials, Colors, and Application list adopted by City Council Resolution No.

R-10-11, or as may be later amended.

B. Building Facades.

1. Architectural Articulation. All building façades facing a public right-of-way or private driveway or private street shall be articulated for at least 80 percent of each façade length.

All other building façades shall be articulated for at least 60 percent of each façade length.

Buildings shall have a change in articulation at least every 50 feet along the façade. Articulation shall consist of at least one of the major breaks and two of the minor breaks listed below:
a. Major
PAGE 575 of 589
9 i. Ground floor courtyards within the building footprint with a minimum area of 48 square feet
ii. Architectural features pursuant to section 23.01.01 that are at least four feet wide and extend a minimum of one floor in height
iii. Exterior arcades or other ground floor building recesses that provide sheltered walkways within the building footprint with a minimum width of four feet
iv. Notwithstanding the front and side yard setbacks established in section

23.03, varied residential unit setbacks within the same structure of a minimum four feet
v. Recessed or projected covered entries with a minimum of 24 square feet b. Minor
i. Variations in wall plane (projection or recess) by a minimum of two feet in depth for at least 30 percent of the façade
PAGE 576 of 589
10 Figure 3 – Minor articulation - wall plane recess.
ii. Vertical pilasters that protrude a minimum of one foot from the wall surface and extend the full height of the structure
iii. Porches, patios, or stoops
iv. Lower wall wainscots, or built-up or recessed reveals, trims and other projections along different levels of wall surface
v. Cantilevers
vi. Bay windows

2. Floor variation. Buildings of two or more stories and wider than 30 feet shall be designed to differentiate the ground floor and upper floor(s) through at least one of the following techniques:
a. Changes in wall planes that protrude and/or recess with a minimum dimension of four feet for a minimum 70 percent of the façade length b. Balconies with a minimum of two feet in depth for a minimum 25 percent of the façade length
c. Horizontal and/or vertical recesses or projections of more than four inches depth using shading and weather protection devices, decorative architectural details or a pattern or grouping of windows, panels or bay windows
d. At least two sizes, proportions or patterns of fenestration e. At least two sizes, textures, patterns or colors of façade material

3. Massing. For any building floor above the second floor, side elevations shall be stepped back from the second floor a minimum of four feet, starting with the second-floor building plane. Intrusion into the step-back plane is allowed for up to 25 percent of the horizontal façade plane, up to the maximum allowed building height.

PAGE 577 of 589
11 Figure 4 – Building step back above second floor.

4. Detail articulation. Details, such as trim, shutters, and posts shall be articulated by the use of color and/or texture.

5. Unit types. There shall be a mix of at least two different unit types with varied façade features within the same residential unit cluster.

6. Vertical elements. The vertical emphasis of architectural design elements shall be minimized by the use of a minimum of three of the following approaches:
a. Incorporating horizontal bands, reveals, trims, and overhangs along different levels of the wall surface
b. Limiting columns or pilasters to a maximum of one-story height c. Limiting tower elements to one per building, and no more than two stories in height
d. Varying the spacing and distribution of architectural elements and details along building façades.
e. Limiting entry treatments to the first story of the building.

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12 7. Façade length. Building façades shall be no longer than 125 feet. Building façades shall be divided into shorter modules a maximum of 30 feet in width to give the appearance of an assemblage of smaller structures, with each of the units individually recognizable through employment of approaches listed in sections 23.05.03.8(B)(1), 23.05.03.8(B)(2) and

23.05.03.8(B)(6) above.

Figure 5 – Building façade modules.

8. End units. End units shall include a minimum of 15 percent fenestration area on their side elevations.

C. Windows, Doors and Balconies.

1. Horizontal window bands. Horizontal window bands over 40 feet in length shall be prohibited.

2. Street-facing windows. Windows shall be provided facing a public street for all units adjacent to the street to break up building mass.

3. Bay windows. Bay windows shall project at least two feet, but no more than three feet from the façade.

4. Security bars. Security bars are prohibited.

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13 5. Double glazed windows. Windows shall be double glazed, consistent with energy code requirements.

6. Operable windows. Operable windows shall have screens.

7. Window frames. Raw or clear anodized aluminum window frames are prohibited.

8. Window materials. Window materials shall comply with all applicable objective standards of the City’s Pre-Approved Window Material List.

9. Window and door trim. Windows and doors shall either be trimmed or recessed. When trimmed, the trim material shall not be less than three and one-half inches in width by three-quarter inch in depth when protruding from the wall. Foam trim is prohibited on the ground floor. When recessed, the building primary siding material shall cover the recessed edge faces and wrap toward the interior face of the window or door glazing by at least three inches in depth.

10. Balconies. A minimum of 51 percent of the upper floor residential units shall have a balcony of a minimum depth of four feet and width of six feet and be recessed. Balcony walls shall be a maximum of 15 percent transparent material.

Balconies shall not encroach over the public right-of-way.

11. Unit front door entryways. Exterior entrances at individual residential unit entries and primary entrances to commercial uses shall have weather protection by providing a minimum of one of the following treatments:
a. Porch roofs
b. Overhangs
c. Awnings
d. Trellises
e. Canopies

12. Residential front doors. Knockers or door bells, and safety and security viewers, shall be provided on all residential front entrance doors.

D. Garage Doors.

1. Garage door placement. For projects of more than two residential units, garage doors shall not face a public street, but be oriented toward an alley or private street or driveway internal to the project.

PAGE 580 of 589
14 2. Garage door treatments. Garage doors shall be recessed a minimum of six inches from the surrounding building wall, and shall include a trim of a minimum of one and one-half inches in depth. Garage doors shall also include at least one of the following detail treatments, to be consistent throughout all garage door design in the building:
a. Windows
b. Paneled surface
c. Minimum of two (2) colors
d. Minimum of two (2) textured surfaces
E. Stairwells.

Exterior stairwells. Exterior stairwells shall be designed as an integral part of the project’s architecture by incorporating solid wall portions, columns, and/or a decorative balustrade.

Stairwells shall not be oriented towards a public street, but shall face interior spaces such as plazas, gathering areas, parking areas and walkways and pathways shall not be separated from these areas by landscaping, fences or walls taller than three feet. The design shall be of the same materials, color and detail of the building. Open metal and pre-fabricated stairwells are prohibited.

F. Adjacent Buildings.

Residential adjacencies. The side and rear walls of any building within 15 feet of a required setback, or within 15 feet of a lot line where a setback is not required, shall be a maximum of 15 feet higher than an existing residential building on a directly adjacent property, or the exterior wall plane of each floor above the ground floor shall be stepped back by a minimum of eight (8) feet from the floor building plane just below along the full façade.

PAGE 581 of 589
15 Figure 6 - Multi-story buildings adjacent to residential structures.

G. Materials.

1. Exterior façade materials. The following materials are permitted, shall be maintained for exterior façades, and can be used in relation to their designation of primary, secondary, and accent. Materials listed as prohibited or omitted altogether are not permitted. At least two materials shall be used on any building façade, in addition to glazing, railings and trim.

A primary material shall constitute a minimum of 60 percent of any building façade, excluding windows and railings. Buildings with false façades or false fronts, exclusive of parapets used to shield rooftop equipment, are prohibited.

Exterior Façade Materials
Brick, except faux brick P
Stone (unpainted), except faux stone P
Stucco and plaster P
Finished wood, wood veneer, engineered wood, hardie
board, wood siding
P
Fiber-reinforced cement siding and panels P
Concrete (poured in place or precast) S
PAGE 582 of 589
16 Ceramic tile S
Glass (transparent spandrel) S
Glass (block) A
Metal N
Corrugated metal N
Vinyl N
Plastic N
Glass (mirrored, tinted, reflective) N
Gloss tiles N
T-111 Plywood N
Composite, grooved, or patterned wood panel N
Exterior Insulation Finishing System (EIFS) N
KEY
P: Primary or secondary material
S: Secondary or accent material
A: Accent material only
N: Not allowed/prohibited
Primary material – a material of the highest use percentage on the building, at least 60 percent.

Secondary material – a material used by a lesser percent than the primary material, a maximum of 40 percent.

Accent material – a material used for wall, window or roof trim, or on building elements, including doors and dormers.

2. Roofing material. Where not indicated otherwise in section 23.05.03.8.A.5, each structure shall have and maintain a roof constructed of wood shake, shingle, asphalt, composition, fiber cement, or tile (slate, concrete or clay). Metal roofing and roofing of a glossy or reflective surface are prohibited.

3. Natural barrel clay tile roof replacement. Natural barrel clay tile roofs shall be replaced with the same material and color in repairs, remodels, and additions.

4. Material transitions. Material transitions along any façade shall only occur on the inside corner of plane change. When material changes occurs in the same plane, trims, cornices, or other architectural elements shall be used to create a corner for material transition.

H. Colors.

PAGE 583 of 589
17 1. The number of colors appearing on the entire building exterior, excluding the roof, shall be a minimum of two and a maximum of four colors (or tones of the same color), including trim and accent colors. The selection of colors shall be the same among multiple buildings within a project. Changes in color due to a change in building material are not considered an additional color. Stone materials shall not be painted.

2. Roof color treatment. Notwithstanding section 23.05.03.8.A.4., the colors of natural roofing materials, such as barrel tiles and slate, shall be left natural and not be altered by staining or painting. Colors of synthetic roofing materials shall simulate natural materials. The blending of more than two colors on a roof is prohibited.

23.05.03.09 SITE DETAILS
A. Landscaping.

The following landscape design standards are in addition to the landscape standards in section 23.16.

1. Landscaping along driveways and buildings. A strip of landscaping at least four feet wide shall be installed and maintained adjacent to all driveways and buildings.

2. Parking lots shall include a continuous six inch concrete curbs to be provided at wheel stops where parking adjoins landscaping.

3. Native plants. New plant material in landscaped areas shall include at least 25 percent native plant species selected from those listed by the California Native Plant Society in the Calscape website specific to the Western San Gabriel Valley. Existing plant material, if preserved, shall not be subject to this requirement.

4. Drought tolerant plants. Notwithstanding section 23.16, at least 50 percent of new plant material in landscaped areas shall be low-water use plants. Plant selection shall reflect water conservation through the use and grouping of plants that are well adapted to the particular site and require similar water needs (same hydrozones), and climatic, geological and topographical conditions. Existing plant material, if preserved, shall not be subject to this requirement.

5. Areas to be landscaped. Landscaping shall be provided in all outdoor areas that are not specifically used for parking, driveways, walkways, patios, or other required amenities.

Landscaping materials shall not be located such that at maturity they obstruct pedestrian paths and vehicular access along the public right-of-way, private streets, and private driveways.

Landscaping adjacent to pedestrian and vehicular paths shall either be raised planting surfaces or separated by a minimum six-inch concrete curb.

PAGE 584 of 589
18 6. Trees, shrubs and groundcover. New trees shall consist of both evergreen and deciduous varieties, the distribution of which shall be the applicant’s choice providing that no more than 50 percent of trees shall be deciduous. Existing trees, if preserved, shall not be subject to this requirement. At least five different species of shrubs and groundcover shall be used in planter areas.

7. Use of lawn. Notwithstanding the California State Model Water Efficient Landscape Ordinance, and section 23.16, the maximum area permitted for lawn shall be 60 percent of the total landscaped area on site. Lawn shall not be used in planting strips narrower than five feet wide, and slopes over 15 percent to ensure adequate irrigation.

8. Water Efficient Landscaping. New irrigation systems outlined in landscape and irrigation plans subject to the California State Model Water Efficient Landscape Ordinance shall conform to the requirements of such ordinance and section 23.16 to achieve water efficient landscaping.

9. Dry landscaping. No more than 20 percent of any landscaped area shall contain dry landscaping of decomposed granite, bark, or decorative pebbles, rocks, and boulders.

10. Landscape architectural features. Landscape architectural features as defined in section 23.01.01, such as pilasters, walls, pergolas and trellises shall match the colors and materials of the closest buildings on-site.

B. Pavement.

1. Type of Pavement. Asphalt is permitted, except in areas where pavement is visible from the public right-of-way.

2. Pedestrian paving. Pedestrian walkway materials shall consist of stamped or scored concrete, interlocking unit pavers, tiles, bricks, or stone, and shall also be used to delineate crossings at circulation drives and parking aisles.

3. Driveway entry treatment. The first 20 feet of a vehicular driveway entry shall be composed of at least one of the following treatments and shall be provided for the full width of the driveway: pavers, stamped or scored concrete, stone, brick, exposed aggregate.

4. Paved areas in yard setbacks. Paved areas shall not exceed 50 percent of the required front or street side yard setback area.

C. Refuse Collection Areas.

1. Screening. Trash, green waste, organic waste, and recycling collection areas shall be screened from public view.

PAGE 585 of 589
19 2. Design. Enclosures shall be designed with the same primary wall materials and colors as the nearest building within the development. Enclosures shall be either opaque fencing or walls, and include an opaque gate. Corrugated metal, plastic, and chain link fencing with or without wooden/plastic slats, is prohibited. Enclosure dimensions shall conform to solid waste provider dimensions.

3. Proximity to residences. Enclosures shall not be located within 20 feet of any adjacent property zoned for or occupied with residential use, and from any pedestrian path or vehicle driveway. Enclosures shall be located no more than 100 feet from a residential unit.

4. Enclosure buffers. Enclosures shall be buffered from adjacent parking with a minimum six-foot wide landscape planter on all sides except the enclosure access or gate, or trellised vines on at least one side.

5. Lighting. Lighting of enclosures shall be provided for night-time security and use, and shall conform to section 23.05.03.9.F.

6. Access. Access to the enclosure shall conform to solid waste provider requirements.

D. Utility and Mechanical Equipment.

1. Roof screening. Roof-mounted mechanical units shall be fully screened from view from adjacent public rights-of-way, and incorporated into the roof design through increased slope, screening or enclosures. Screening and enclosures shall match the materials, colors and style of the building architecture. New roof-mounted or installed air conditioner units are prohibited. Replacement of existing, legal roof-mounted air conditioner units with new units of the same dimensions of the original units are permitted.

2. Equipment in open space areas. Utility and mechanical equipment shall not be located within any required open space area.

3. Ground-mounted. Ground-mounted mechanical, electrical, and utility equipment shall be screened or hidden from view of the public street.

4. All vents, gutters and downspouts, louvers, and exposed flashing shall be concealed within the wall or roof, or, if exposed, shall be metal painted. Plastic material is prohibited.

E. Mailbox Locations.

Mailboxes shall be placed either at an on-site location adjacent to or incorporated into a common area for all residents, or at individual units.

F. Exterior Lighting.

PAGE 586 of 589
20 1. Lighted areas. All pedestrian pathways, vehicle parking areas, bicycle parking areas, structure entries, trash enclosures, and landscaped areas, and common open space areas shall be illuminated for safety and security.

2. Fixture orientation. No outdoor lighting shall be permitted where the light source is directed toward, or results in direct illumination of, a parcel(s) other than that upon which such light source is physically located. Accent lighting of buildings, trees or other landscape features may be permitted, provided the lighting only accentuates those individual features, and not an entire structure or landscaped area. Accent lighting shall be directed onto the building façade or tree, and all lighting fixtures shall be fully shielded and mounted as close as possible to the architectural feature of the building or tree being illuminated. Uplighting and flood lighting is prohibited.

3. Illumination limits. No one fixture or luminaire shall exceed 1,600 lumens, however accent lighting shall not exceed 800 lumens.

4. Correlated color temperature. For outdoor lighting, the maximum correlated color temperature (CCT) for each luminaire shall not exceed 4,000 Kelvin (K). Outdoor lights that exceed 4,000 K, commonly referred to as cool color temperatures, are prohibited.

5. Fixture height. No outdoor lighting shall be permitted where the light source or fixture, if located on a building, is above the eave line. If the light source or fixture is located on a building with no eaves, the light source or fixture shall not be more than 10 feet above existing grade, adjacent to the building or pole. Free-standing light standards for pedestrian and parking lot lighting shall be a maximum of 14 feet high, including the pole and light fixture. The light fixture, separate from the light pole, shall not be more than two feet in height.

6. Light trespass. The maximum illumination level at the project site property line shall be no more than a 0.07 foot as measured at grade. Light trespass that results in glare to neighboring properties or public/private streets is prohibited unless the director determines that there is no other alternative to provide such security lighting required by the California Building Code, or approves the use of alarm or motion-activated security lighting. For the purposes of this section, “glare” means stray, unshielded lighting striking the eye that results in discomfort, such as bright light causing squinting of the eyes; and/or disabling glare, such as bright light that reduces the ability to drive or see into shadows.

7. Fixture types. All light fixtures, including pole-mounted and wall-mounted light fixtures, shall be fully shielded so that the light bulb is invisible from the adjacent neighbors or streets. Light fixtures shall be “cut-off” where lenses, refractors or lamp sources do not extend below the surface of the fixture housing, and no light shall be directed at or above the lowest horizontal plane of the light fixture. Louvered light fixtures shall not qualify as fully shielded fixtures.

8. Extinguishment of lights. With the exception of approved security lighting, or operational lighting conditions approved through a conditional use permit, all exterior lighting and parking lot lighting shall be extinguished by 10:00 p.m.

PAGE 587 of 589
21 9. Exemptions. The following outdoor lights shall be exempted from the requirements of this section:
a. Temporary construction or emergency lighting
b. Exterior lighting for a permitted temporary activity c. Landscape lighting that does not require a permit from building and safety

23.05.03.10 ALTERNATIVE MEANS OF COMPLIANCE
If the proposed project cannot meet any of the foregoing objective design standards, the applicant may propose an alternative means of complying with the design standard. The Planning Commission, upon determining that the alternative achieves the intent of the design standard, may aprove the alternative means of compliance in satisfaction of the design standard through the approval of a conditional use permit.

SECTION 5. The City Clerk shall certify the adoption of this ordinance and shall cause this ordinance to be published by title and summary.

SECTION 6. This ordinance shall take effect 30 days following publication by title and summary.

PASSED, APPROVED, AND ADOPTED this 13th day of December, 2023. ___________________________

STEVE TALT, MAYOR
ATTEST:
__________________________________

ALISON WALKER, CITY CLERK
PAGE 588 of 589
22 APPROVED AS TO FORM:
____________________________

JOSEPH MONTES

CITY ATTORNEY

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss CITY

OF SAN MARINO )
I HEREBY CERTIFY that the foregoing City of San Marino Ordinance No. O-23-1409 was introduced and read by title at a Regular Meeting of the San Marino City Council held on the 8 th day of November, 2023, and was adopted on second reading at a meeting of the City Council held on the 13th day of December, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________

ALISON WALKER

CITY CLERK
PAGE 589 of 589

San Marino City CouncilDecember 13, 2023

San Marino City Council
December 13, 2023