San Marino City Council
January 10, 2024

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CONSTRUCTION PHASE
Construction Inspection Services | Z&K Inspectors have experience providing inspection services for numerous capital improvement projects, including storm drain and pipeline relocations, street improvements, traffic signal improvements, roadway widenings, striping, traffic control, and utility protection, and are well aware of how important project quality control is to the overall success of a project. Throughout each project, the inspectors will review contract documents, plans, and permits. Inspectors will monitor and enforce construction noticing requirements. The Z&K Inspectors will use their expertise to provide field conflict resolutions. The Inspectors’ primary duties will be to inspect and verify all work in place meets the requirements of the contract plans and specifications, traffic control plans, shop drawings, change orders, and O&M manuals as well as maintenance of project documentation.

In addition to the construction activities, the project team must also review and enforce the requirements stipulated in the permits issued by regulatory and environmental agencies. Our team has extensive experience with working with the State Department of Fish and Wildlife, Department of Water Resources, and other state and federal agencies that may have input on the project.

Z&K Inspectors have the knowledge, skill, and experience to inspect all the anticipated construction operations that this contract may require. Inspectors will verify that all work in place meets the requirements of the contract plans and specifications, traffic control plans, shop drawings, change orders, and O&M manuals as well as maintenance of project documentation. Z&K will verify that all work conforms with the requirements and identify any issues of non-compliance with the applicable codes. Inspectors will meet with the project design team and City staff to work out any issues and resolve them quickly and efficiently. Z&K proposed staff will complete daily reports, including equipment, crews/personnel, and photos (before, during and after construction). The Construction Manager will review the inspectors’ daily reports and provide copies to the City upon project completion.

Z&K will review the contractor’s work for compliance with contract and environmental documents. Z&K will perform labor compliance tasks as needed, including verifying certified payroll reports, DBE utilization, subcontractor utilization, and labor interviews. Z&K will review the contractor’s submittals for compliance with contract documents. Z&K will also review the contractor’s RFIs and either provide information from contract documents or route the request to the Design Engineer for resolution. Z&K will review the contractor’s pay requests and recommendations to the City as to the acceptability of the requests.

Schedule Control | The Z&K Team will review and monitor the Contractor’s schedule and evaluate work in progress each week. All findings that may require enforcement or corrective actions will be reported to the City for consideration. These weekly work in progress status updates will be reflected in the master project schedule. Z&K will regularly update this schedule to reflect construction progress and provide updates on anticipated closure, detours, etc. The Team will also provide updates to the City on any other pertinent project information affecting the construction schedule. This update will show current conditions and revisions required by actual progress.

Daily Documentation | The Z&K proposed staff will complete and maintain field file bound workbooks including daily, weekly, and monthly reports logging any working day reports, change order documentation, equipment on site, crews/personnel, and photographs (before, during and after construction). A monthly Construction Manager progress report will include an overview of work accomplished during the previous month, an overview of work to be accomplished the following month, an updated schedule (based on the Contractor’s schedule of values), a list of problem areas, if any, and proposed corrective actions, and a bar graph comparing the monthly and cumulative invoiced amounts with the total authorized CM budget. These reports will be submitted via email and/or hardcopy.

Utility Coordination | The Z&K Team will provide ongoing coordination with public utilities to resolve any questions or conflicts, and to avoid any potential delays or additional costs to the project. Any conflicts with utilities will be reported to the utility company and Z&K will work to coordinate the relocation or removal of the utility. The resolution will be reported to the City. Our team will ensure that the Contractor is aware of all existing underground utilities by ensuring that Dig Alert tickets are current and up to date prior to excavation. We will keep track of hazardous and non-hazardous and conflicting utilities during our progress meetings. Additionally, we will communicate with utilities early since various utilities may need to be adjusted by the Owner and require utility coordination.

Communication | Z&K will establish coordination and a line of communication to be used among participants throughout the project. Our Construction Manager, Zack Faqih, PE will serve as the City’s representative in charge of project communication and coordination with Z&K, City staff, the design engineer, and the contractor throughout the construction phase. Z&K will document all necessary communications throughout the project and will ensure that all questions and inquiries are fulfilled in a timely manner. The emphasis on project communication continues throughout the project with the weekly construction meetings. At each weekly meeting, all ongoing issues will be reviewed and discussed. All project stakeholders will be invited to the weekly meeting. An agenda of meeting topics will be distributed in advance and include items such as safety, old business, updated progress of the work, request for information (RFIs), submittals, testing and inspection reports, non-conformance notices, contract issues, procedures, environmental monitoring, change orders (COs), look-ahead schedule for upcoming work, pay requests, and so forth. Unresolved issues will be carried over to the next week’s meeting until a final resolution is obtained. Z&K will prepare and promptly distribute meeting minutes.

Storm Water Pollution Prevention Plan | Z&K Inspectors will enforce water quality best management practices and SWPPP throughout all phases of the project. Z&K understand the importance of managing the Storm Water Pollution Prevention Plan (SWPPP). Our team includes QSD/Ps and inspectors fully knowledgeable regarding storm water BMP implementation and maintenance requirements.

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Our team is very knowledgeable in the development, implementation, and reporting requirements of a SWPPP. The Contractor will be required to file a Notice of Intent (NOI) with the SWRCB and to develop a SWPPP. We will monitor the contractor for compliance and confirm that required sampling takes place during rain events and required reports are filed into SMARTS. We will review the contractor’s compliance with regulatory permits, mitigation measures, storm water regulations, and the SWPPP. Z&K will notify the Contractor immediately if control measures are not installed correctly and will oversee a prompt correction. We will be available to assist with document review, uploading document to SMARTS system, obtaining a WDID number, and the implementation of the plan.

Constructability Review | The Z&K Team is aware that prompt constructability reviews and implementation of value engineering methods allow for cost and schedule savings. Upon notice-to-proceed (NTP), the Z&K Team will conduct a thorough constructability review that will focus on anticipating issues in the field and resolve them through fast and flexible problem solving. This approach will result in timely completion of the work, claims avoidance, and the reduction of public inconvenience. The Z&K Team will maintain a master project schedule to include all completed and scheduled work. Z&K will provide updates on anticipated closure, detours, etc. The Team will also provide updates to the City on construction progress and any other pertinent project information.

Public Outreach | Z&K will assist the City in providing concierge-level services to impacted residents as it relates to their access into and out of their property, noise, dust, and general disruption to the neighborhood. Z&K will form and maintain good relations with residents and businesses in surrounding neighborhood by providing community outreach and a contact person to manage public relations for the duration of the project. At a minimum, the Z&K team will establish and manage a construction 24-hour hotline (toll free number), website, and email address for project stakeholders, property owners, interested parties, and the public to call with construction issues and concerns. All calls and public complaints will be documented and investigated, and a monthly report will be provided to the City.

Permitting Requirements | Throughout the project, the inspectors will review all required federal and state forms, permitting requirements, agency requirements, local regulations, and any other contract documents or plans to ensure the project’s compliance. Inspectors will monitor and enforce construction noticing requirements. The Inspectors’ primary duties will be to inspect and verify all work in place meets the requirements of the contract plans and specifications, traffic control plans, shop drawings, change orders, and O&M manuals as well as maintenance of project documentation. In addition to the construction activities, the project team must also review and enforce the requirements stipulated in the permits issued by any regulatory and environmental agencies involved in the project. Our team has extensive experience with working with the State Department of Fish and Wildlife, Department of Water Resources, and other state and federal agencies that may have input on the project.

Critical Path Method Schedule | The Team will review the Contractor’s critical path method schedule to monitor the project progress, define the critical path tasks, and provide, on a monthly basis, an update of accomplishments and projected project schedule goals for the following month. We will check the schedule for activities with start dates that did not begin during the review period. This proactive approach flags potential delay issues for further discussion. The Z&K Team has extensive experience in dealing with changes from unforeseen conditions, owner-initiated changes, and other types of delays. The Contractor will be required to submit a time impact analysis for any issue with the potential to delay the overall progress of the work. Z&K will mitigate the delay as the first course of action Weekly Progress Meetings | Z&K will schedule, coordinate, and conduct weekly construction meetings with City representatives, contractors, and other agencies related to the project. At each weekly meeting, all ongoing issues will be reviewed and discussed. All project stakeholders will be invited to the weekly meeting. An agenda of meeting topics will be distributed in advance and include items such as safety, old business, updated progress of the work, request for information (RFIs), submittals, testing and inspection reports, non-conformance notices, contract issues, procedures, environmental monitoring, change orders (COs), look-ahead schedule for upcoming work, pay requests, and so forth. Unresolved issues will be carried over to the next week’s meeting until a final resolution is obtained. Z&K will prepare and promptly distribute meeting minutes to all attendees.

Safety Compliance | Z&K Consultants take extreme pride for being a very safety conscious organization implementing a safe environment both in our offices and on our project sites. We monitor the Contractor and their subcontractors for safety compliance for meeting local, state, and federal safety requirements. We also ensure the trades and the Contractor are always safety conscious in everything they do in the Project. Z&K will review the Contractor’s compliance with workplace safety and health standards and notify the City of non-compliance. The Z&K Team is knowledgeable with the Caltrans Safety Manual and the Cal/OSHA Construction Safety Orders. The Inspectors will attend the Contractor’s Safety Meetings and promote safety throughout the life of our contract. Z&K will review, monitor, document and enforce contractor safety procedures for compliance with all safety laws and regulations. If any safety violations occur, Z&K will take immediate action to correct the issue and report any incidents to the City. All Z&K staff will observe construction safety, public safety and convenience. Z&K Inspection staff is knowledgeable with the Caltrans Safety Manual and the OSHA Construction Safety Orders.

Progress Payments | The Z&K staff bring a detailed understanding of the City processes for administering Contractor progress payments per the City’s standards & procedures. We will work closely under the direction of the City and with the contractor to verify that the contractor’s payments are processed, provide recommendations, and ensure they are executed promptly by the contract documents and City’s procedures. Z&K will reconcile the work done with the pay requests. Z&K will work with the Contractor on required corrections to the pay requests and ensure that they are in the format and forms required by the City. The pay requests will be submitted to the City with a statement that they have been reviewed. Z&K will keep accounts of all pay requests including amounts retained, dates submitted, dates paid, actual payments, changes in contract amounts, and any other pertinent information.

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Document Control | Quality assurance includes quality of the constructed work as well as the quality of the Contractor’s document processes (such as the Contractor’s submittals and RFIs). In Z&K’s experience, lack of quality in the paperwork with items such as poor submittals and unanswered RFIs may lead to lack of quality in the constructed product. Deficiencies in submittal quality control by the Contractor often leads to incorrect or inferior equipment and materials being installed. Z&K will be proactive with the Contractor to ensure the quality of their submittals. Likewise, lax procedures for the processing of RFIs may lead to misunderstandings and delays. The Z&K CM will take a proactive approach with the Contractor and the Design Engineer to ensure the quality of the RFI process is maintained. Finally, Z&K regularly performs internal audits of its field operations to ensure the proper implementation of procedures for Z&K’s quality assurance program.

Z&K will ensure that the City complies with federal and state reporting requirements. Our team is experienced in complying with both state and federal grant reporting and filing requirements. We pay close attention to these requirements and deadlines so that project funding remains unaffected and so that file audits are conducted quickly and efficiently. Our team is also experienced in ensuring that project documents show compliance with DBE reporting requirements, DBE goals, and/or good faith effort documented. Z&K is extremely familiar with Federal-Aid implementation and the Caltrans’ Local Assistance Procedures. Proper Project documentation is key in audits conducted by the Federal Highway Administration (FHWA) and Caltrans.

Our Inspectors know that a complete record of the project must include a full set of all contract drawings, addenda, specifications, change orders, logs, submittals, and RFI’s. Filing will include correspondence with all stakeholders and permit agencies, reports (daily, weekly, monthly) showing all day-to-day operations, the contractor's workforce, and equipment. In addition to the materials on hand, materials testing reports and sampling, copies of all permits, SWPPP plan, all reports, updates, and all other contract documents related to the construction of the project will be documented. Our internal QA/QC process is simple and does not require additional time demands of the City. Routinely, our Construction Manager or Inspectors will conduct independent reviews of the project records for their adherence to the required policies and procedures. Z&K will coordinate preparation of the as-built plans with the Design Engineer.

CLOSE-OUT PHASE
Our Construction Manager will take a proactive approach at processing close-out documentation by preparing a final punch list of items, which typically include guarantees/warranties, subcontractor liens, retention, and final acceptance/certificates of completion, orderly transfer of key records and documents, resolution of outstanding issues, final payment preparation and processing along
with final acceptance or record drawings. Z&K will verify the completion of the final punch list when the contractor has certified and demonstrated the work is substantially complete. Upon completion of the project and all items on the final punch-list (including all warranties, guarantees, and operation and maintenance manuals, in addition to subcontractor liens, retention, and final
acceptance/certificates of completion), Z&K will provide the City with both hard and electronic copies of project documentation. Z&K will conduct a final inspection and
walk-through including City staff, Contractor, maintenance/service personnel, and project architect/design consultant.

Upon completion of the project and following the final inspection and walkthrough, Z&K will provide the City with both hard and electronic copies of project documentation, including a report stating that the installation of all improvements required by the project have been completed in accordance with the plans and specifications. Z&K will calculate the amount of final payment due to the prime Contractor and prepare the proposed final estimate. Z&K will also review and process the release of retention. Z&K will obtain evidence of certification of the release of all liens and stop notices. Z&K will obtain certification of delivery of record drawings to the City and design engineer. Z&K will advise the City when the Notice of Completion (NOC) should be filed. Z&K will also provide the City with necessary data needed for acceptance of the project, such as release of retention, certification of release of all liens and stop notices, certification of delivery of record drawings.

Z&K will conduct a final inspection and walk-through including City staff, Contractor, maintenance/service personnel, and project architect/design consultant, and applicable agencies. Z&K will calculate the amount of final payment due to the prime Contractor and prepare the proposed final estimate. Z&K will also review and process the release of retention. Z&K will obtain evidence of certification of the release of all liens and stop notices. Z&K will obtain certification of delivery of record drawings to the City and design engineer. Z&K will advise the City when the Notice of Completion (NOC) should be filed.

Z&K will prepare the final punch list when the contractor has certified and demonstrated the work is substantially complete

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Exhibit B
Fee Schedule
Fee Schedule found on following page
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Z&K Consultants, Inc. | www.zandkconsultants.com | 951.310.7470 November 29, 2023
Amber Shah, PE, Director of Parks and Public Works/City Engineer City of San Marino, Parks and Public Works Department
2200 Huntington Drive, San Marino CA 91108
Subject: Pricing Proposal: Request for Qualifications/Request for Proposals for Project Management/Construction Inspection Services for Lift Station Improvement Program, Project No. 21-8022
Dear Ms. Shah,
Z&K Consultants Inc. (Z&K) proudly presents our Pricing Proposal for Project Management/Construction Inspection Services for the Lift Station Improvement Program, Project No. 21-8022. Our not-to-exceed total lump sum fee for Project Management/Construction Inspection Services is $230,000.00.

Z&K Consultants based our cost proposal on the scope of work provided in the Request for Proposals. All prevailing wage requirements will be followed by the team. All team members are in conformance with the State of California Labor compliance requirements. Rates included in our Cost Proposal are fully billable rates.

All overhead costs are included. All insurance will be in force at the time of contract execution.

Z&K has carefully selected this "A-Team" and committed our most qualified staff for the duration of the contract to deliver a successful project. We understand the importance of meeting budgets and schedules; we have a strategic plan in place to deliver projects with such benchmarks in mind. Our proposed team members are recognized as experts in Project Management and Inspection services and will provide “turnkey” Project Management and Inspection services for the City of San Marino Lift Station Improvement Program.

Below is a table with the hourly rate schedule:

Z&K Consultants, Inc Hourly Rates:

Senior Project Manager/Senior Construction Manager............................................................. $160.00 Project Manager/Senior Construction Inspector ....................................................................... $148.00 Office Engineer ......................................................................................................................... $138.00 I will serve as the contact person for the full duration on the contract and I am authorized to bind the firm to the terms of the proposal. By signing below, I attest that all information submitted is true and accurate. This proposal shall remain valid for a period of not less than 90 days from the date of submittal. The payment terms shall be net thirty (30) days. We are excited about this opportunity to serve the City of San Marino and are committed to the successful completion the City’s important project.

Sincerely,
Crystal Fraire, PE, QSD/P | President, Z&K Consultants Inc. 951.310.7470 | [email protected]
17130 Van Buren Blvd, Suite 122, Riverside, CA 92504
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Z&K Consultants, Inc. | www.zandkconsultants.com | 951.310.7470

NOT-TO-EXCEED FEE SCHEDULE
The not-to-exceed fee amount is based on 200 working days. Any additional services needed beyond the contract scope of work shall require prior approval from the City. This cost assumes an average of 6 hours a day for the Project Manager/Senior Construction Inspector, 4 hours a week for the Senior Construction Manager, and 5 hours a week for the Office Engineer.

PRICING PROPOSAL: REQUEST FOR QUALIFICATIONS/REQUEST FOR PROPOSALS FOR

PROJECT MANAGEMENT/CONSTRUCTION INSPECTION SERVICES FOR LIFT STATION

IMPROVEMENT PROGRAM
PROJECT NO. 21-8022
Task /
Classification
Senior Project
Manager/Senior
Construction
Manager
(Hrs)
Project
Manager/Senior
Construction
Inspector
(Hrs)
Office
Engineer
(Hrs)
Total
Hours Total Cost
Hourly Rate $160.00 $148.00 $138.00 - -
Pre-Construction
Phase
Construction Phase 160 1200 200 1,560 $230,000.00
Close-Out Phase
Totals $25,600.00 $177,600.00 $27,600.00 1,560 $230,000.00 Our proposed and fully committed team is fully capable and exceptionally qualified. They have held many leadership roles and supervisory management positions in many local agencies including the private and public sectors. All can multi-task, are multi-disciplined, and have a full understanding of all aspects of the proposed project requirements.

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Contract Amendment No. 3 - Lift Station Improvement Program ESDC 1 November 30, 2023
Amber Shah, P.E.

Parks & Public Works Director/City Engineer
2200 Huntington Drive
San Marino, CA 91108
Subject: Lift Station Improvement Program – Contract Amendment No. 3 Engineering Services During Construction
Dear Ms. Shah,
As discussed, Dudek has been asked by the City to provide a proposal for engineering services during construction for this project (for construction of improvements of all three lift stations). As Dudek still has remaining budget left in our original contract, Dudek is providing this contract amendment request to add engineering services during construction as an additional task (Task 8) to the original Lift Station Improvement Program project. The additional estimated level of effort for engineering services during construction is $45,472.00, which is broken down by task in Table 1 herein. This work will be completed on a time and materials basis up to this proposed budget limit.

This letter outlines our anticipated scope to support the construction phase of the project and includes our assumptions of the level of effort required. The following details Dudek’s construction support services scope of work. Following this Scope of Work is a summary of the remaining budget and the requested Amendment No. 3 amount.

Scope of Work
Task 8 Construction Phase Support

8.1 Project Management – Our Project Manager will maintain team coordination, quality control, project schedule and billing throughout the duration of the project construction phase. We have also included labor hours for our Principal in Charge to provide additional QA/QC of Dudek’s work throughout the construction phase.

Engineering Communication with the City’s Project Manager will be provided between our Project Manager, who will manage communications with our team. The Dudek Project Manager will coordinate with the City Project Manager on an as-needed basis. The estimated level of effort includes attendance of:
• One (1) pre-construction meeting
• Four (4) 30-minute coordination meetings
• Two (2) in-person meetings on-site with Dudek’s electrical engineer present.

8.2 Engineering Services During Construction – Dudek will adhere to City procedural and technical standards throughout the project, including the following requirements. Dudek assumes the level of effort outlined below will be required for the project.
 Dudek will provide Construction Phase office engineering support to attend the pre-construction meeting, track and respond to RFIs including coordination of City input, track and review submittals including coordination of City review comments, and preparation of record drawings.

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Contract Amendment No. 3 - Lift Station Improvement Program ESDC 2  Record Drawings will be prepared electronically on 24" by 36" sheets, with final record drawings submitted electronically in PDF format. All drawings will be prepared using the City-provided border and title sheet formats that have been included on the Conformed Contract Drawings. All Contractor’s markups shall be combined onto a single marked-up plan set and will serve as a one-time submittal for preparation of the Record Drawings. The Contractor must ensure that all mark-ups have been included in the combined final marked-up plan set prior to submittal to Dudek for preparation of Record Drawings.  During the Construction phase of the project it is assumed that fourteen (14) RFI’s will be reviewed and addressed, ten (10) of which are assumed to be electrical/controls related.  It is assumed that thirty-five (35) material submittals (inclusive of re-submittals) will be reviewed by the Dudek team as part of the construction of this project. Review of reports, certifications, and test results are also included as “submittals”. This includes vendor and lab reports, certifications or material test and inspection reports, and correlate such reports with the intentions of the Plans and Specifications. Dudek will log and track all reviews and identify any problems or issues with the submitted documents. If additional submittals are required, Dudek will include review and response in the scope and fee included herein.
 Miscellaneous support including final punch list.

The table below summarizes the anticipated level of effort for each additional Construction Phase Support task.

Note that the electrical engineering fee includes a 5% subconsultant mark-up for coordination and quality control of subconsultant deliverables.

Table 1 – Level of Effort Detail for Additional Construction Phase Services Budget Summary:

Original Project Budget: $73,075.00
Amendment 1 (Contract End Date Extension): $0.00
Amendment 2 (100% Design Changes): $47,100.00
Subtotal: $120,175.00
Amendment 3 Request: $45,472.00
New Contract Total: $165,647.00
Budget Remaining from Original Contract: $10,023.50
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Contract Amendment No. 3 - Lift Station Improvement Program ESDC 3 Based on this summary, Dudek plans to shift the remaining Design Phase budget of $10,023.50 to the Construction Phase Support task of the project (Task 8). With the addition of the Amendment No. 3 requested amount of $45,472.00, this provides Dudek with a total time-and-materials not-to-exceed amount of $55,495.50 for engineering services during construction for the improvements of all three (3) lift stations.

Thank you for the opportunity to be of continued service to the City, if you have any questions or require any additional information, please do not hesitate to contact me at [email protected] or 760.479.4106. We look forward to speaking with you more about this project in the near future.

Respectfully Submitted,
Brandon Lacap, PE
Project Manager
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Doc No. 2547482
AMENDMENT NO. 3 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO

AND DUDEK
THIS AMENDMENT NO. 3 TO THE AGREEMENT (“Amendment No. 3”) by and between the CITY OF SAN MARINO (“City”) and DUDEK a California corporation (“Contractor”) is effective as of January 10, 2024. City and Contractor are collectively referred to as the “Parties.”

RECITALS
A. City and Contractor entered into that certain Agreement for Professional Services dated February 10, 2021 (“Original Agreement”) whereby Contractor agreed to provide those professional services specified in the Original Agreement.

B. City and Contractor entered into Amendment No. 1 to the Original Agreement between the City and Contractor dated June 9, 2022 to include an additional twelve months of services from July 1, 2022 through June 30, 2023.

C. City and Contractor entered into Amendment No. 2 to the Original Agreement between the City and Contractor dated May 10, 2023, increasing the compensation amount by $47,100 and to include an additional six months of service from July 1, 2023 through December 31, 2023.

D. City and Contractor now desire to amend the Original Agreement, as amended by Amendment No. 1 and Amendment No. 2, in accordance with Section 16 of the Agreement to increase the compensation amount by $45,500 and to include an additional twenty-four months of service from January 1, 2024 through December 31, 2025.

TERMS

1. Contract Changes. The Original Agreement is amended as provided herein.

A. Section 2 of the Original Agreement is amended to read as follows:

2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through December 31, 2025, unless sooner terminated as provided in Section 5.0 of this Agreement.

B. Section 3 of the Original Agreement is amended to read as follows:

3.0 Consultant’s Compensation
City will pay consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $165,675. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance PAGE 159 of 352
Doc No. 2453984
with the fee schedule set forth in Exhibit B, unless otherwise approved by the City in writing. Pursuant to Section 2.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services greater than thirty thousand dollars ($30,000.00) C. Section 12 of the Original Agreement is amended in its entirety to read as follows:

Section 12. Insurance

12.1 Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements, including but not limited to additional insured endorsements, effecting coverage required by this Agreement on forms satisfactory to City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City, if requested. All certificates and endorsements shall be received and approved by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.2 General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended.

Any endorsement restricting standard ISO “insured contract” language will not be accepted.

12.3 Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.

12.4 Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

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Doc No. 2453984

12.5 Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees, and volunteers.

12.6 Proof of insurance. Consultant shall provide certificates of insurance and required endorsements to Agency as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

Current certification of insurance shall be kept on file with Agency for the contract period and any additional length of time required thereafter. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.7 Duration of coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.

12.8 Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance.

Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or selfinsurance shall be called upon to protect it as a named insured.

12.9 Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Agency may cancel this Agreement.

12.10 Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition PAGE 161 of 352
Doc No. 2453984
of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.

12.11 Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency and shall require similar written express waivers and insurance clauses from each of its subconsultants.

12.12 Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.

12.13 Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.

12.14 Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the Agency immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

12.15 Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

12.16 Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they PAGE 162 of 352
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include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.

12.17 Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

12.18 Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the Agency, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the Subcontractor. Consultant agrees that upon request, all agreements with subcontractors, and others engaged in the project, will be submitted to Agency for review.

12.19 Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.

12.20 Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that selfinsured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

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12.21 Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

12.22 Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

2. Continuing Effect of Agreement. Except as amended by Amendments No. 1, No. 2, and by this Amendment No. 3, all provisions of the Original Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 3, whenever the term “Agreement” appears in the Agreement, it shall mean the Original Agreement, as amended by Amendment No. 1, Amendment No. 2, and Amendment No. 3.

3. Authority. The persons executing this Amendment No. 3 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 3 on behalf of said party, (iii) by so executing this Amendment No. 3, such party is formally bound to the provisions of this Amendment No. 3, and (iv) the entering into this Amendment No. 3 does not violate any provision of any other agreement to which said party is bound.

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 3 as of the date and year first hereinabove written.

City of San Marino Dudek
By:_____________________________ By:______________________________ Philippe Eskandar Signature
City Manager
______________________________
Print Name and Title
Date:____________________________ Date: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________ Alison Walker Joseph Montes
City Clerk City Attorney
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TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Philippe Eskandar, City Manager
DATE: January 10, 2024
SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENT

WITH ROGERS, ANDERSON, MALODY & SCOTT, LLP AND

APPOINTING TERRY SHEA INTERIM FINANCE DIRECTOR

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
On December 5, 2023, Finance Director Paul Chung tendered his resignation from the City in order to pursue the position of Chief Financial Officer with the City of El Segundo. Director Chung has been with the City of San Marino for just over four years and in his tenure, has proven to be an integral member of the City’s executive team. Director Chung’s last day with the City will be January 12, 2024.

The Finance Director is appointed by the City Manager, with the concurrence of the City Council, to serve as the City’s Finance Officer and carry out all related responsibilities outlined in the San Marino Municipal Code (SMMC). In addition to working in partnership with the City’s Treasurer, Treasurer Annie Han, the Finance Director holds a vital role in ensuring that the City’s finances are in line with the City’s adopted policies, government accounting standards, and the vision of the City Council and community.

DISCUSSION
Given the critical role the Finance Director plays in the City’s operation, staff believes the best course of action is to appoint an Interim Finance Director to Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
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immediately fill the operational needs, while soon thereafter, beginning a recruitment to search for a permanent Finance Director. Beyond the day-today operational and leadership needs for an Interim Finance Director, the City is entering one of our busiest times of year from a finance perspective, budget season. This is the time of year, a roughly five to six month period, in which staff prepares the City’s budget for City Council consideration. Additionally, with the City preparing to place a measure on the November 2024 ballot related to the extension of the City’s Public Safety Parcel Tax among several other Finance Department initiatives, the need for an Interim Finance Director is important at this time.

In order to identify the best individual to serve as the City’s Interim Finance Director, the City Manager, Human Resources Director, and Finance Director began reaching out to a series of finance professionals to solicit proposals and gauge interest in the Interim position. Staff reached out to nearly a dozen individuals and a few firms to find an appropriate fit. During staff’s contacts, staff were consistently met with individuals who were either not available or unwilling to come out of retirement for the work. Given that nearly all public agencies are also beginning their budget seasons elsewhere, this high demand for finance professionals compounded the issue. Staff also utilized professional network contacts through the California Society of Municipal Finance Officers and the Government Finance Officers Association to name a few.

Ultimately, staff made contact with Terry Shea of Rogers, Anderson, Malody & Scott, LLP who submitted a proposal for Interim Finance Director services (Attachment 1). Mr. Shea began his accounting career in 1981 and is a Certified Public Accountant in the State of California. Throughout his career, Mr. Shea has served as either the permanent contract or Interim Finance Director in several cities including Canyon Lake, Barstow, Grand Terrace, Rolling Hills, and Eastvale to name a few. Mr. Shea also has experience teaching government budgeting with the University of California, Riverside.

The City Manager and Finance Director conducted reference checks of Mr.

Shea, which resulted in high praise for his skills and professionalism. With the concurrence of the City Council, it is expected that Mr. Shea would begin the responsibilities of the Interim Finance Director on January 13, 2024 following the departure of Director Chung and will last through June 2024 at which point the City expects to have hired a permanent Finance Director. The agreement for Mr. Shea’s services allow for early termination or extension should the recruitment result in a candidate sooner, or take longer to fill.

Related to the recruitment of a permanent Finance Director, the City Manager is currently soliciting proposals from recruiting firms to carry out this recruitment. Retaining a recruiting firm will allow the City the best opportunity PAGE 197 of 352
to obtain the most appropriate and qualified candidates for San Marino’s needs. As the Human Resources Department is still actively recruiting for an Analyst, the Department is currently only made up of one staff member, the Director. With the wide range of responsibilities within the Human Resources Director’s purview including citywide risk management, and the many other ongoing recruitments being conducted, the assistance of an outside recruitment firm for the Finance Director position is necessary to maintain current operational efficiencies. Staff believes that the proposals to conduct the recruitment will be within the City Manager’s authority per the SMMC. As such, the City Manager will make the selection as to which firm to proceed with in accordance with the SMMC in order to begin the recruitment as soon as possible.

FISCAL IMPACT & PROCUREMENT REVIEW
It is expected that Mr. Shea will work approximately 24-30 hours per week.

The terms of the appointment include a monthly rate of $14,000 per month, starting January 2024 to June 2024, for a contract total of $84,000. Per the proposal, the fee for January 2024 will be prorated depending on the start date in January. If the City needs additional time after June 30, 2024, it would be $14,000 per month and the amount would be prorated if it is less than a month. At this time, no additional appropriation of funds is necessary due to the vacancy savings incurred by the Finance Director vacating the position. (The vacancy is anticipated to yield a cost savings of approximately $8,804 monthly or $52,824 total.)
The Finance Director has reviewed this report and determined this is in accordance with S.M.C.C. 02.06.05.B.2 as the best interests of the City are served by dispensing with competitive bidding, as the City only received one proposal for the Interim Finance Director position and staff were not able to locate other consultants that were interested in submitting a proposal.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council approve the Professional Services Agreement with Rogers, Anderson, Malody & Scott, LLP and concur with the appointment of Terry Shea as Interim Finance Director. If Council concurs, an appropriate motion would be:

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“I move to approve the Professional Services Agreement with Rogers, Anderson, Malody & Scott, LLP and concur with the appointment of Terry Shea as Interim Finance Director.”

ATTACHMENTS

1. Professional Services Agreement with Rogers, Anderson, Malody & Scott, LLP
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4868-2384-6810 v1 1 of 15

PROFESSIONAL SERVICES AGREEMENT
between
The City of San Marino
2200 Huntington Drive
San Marino, CA 91108
&
Rogers, Anderson, Malody and Scott, LLP
735 E. Carnegie Drive, Suite 100
San Bernardino, CA 92408
This Professional Service Agreement (“the Agreement”) is made as of January 10, 2024 (the “Effective Date”), by and between Rogers, Anderson, Malody and Scott, LLP (“Consultant”), and the City of San Marino (“City”), a California municipal corporation, (collectively, “the Parties”).

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RECITALS
A. City is actively recruiting for the position of Finance Director and in the interim desires certain professional services as specified in this Agreement.

B. Consultant represents that it is qualified and able to provide City with such services.

NOW THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows:

AGREEMENT

1.0 Scope of Services

1.1. Consultant shall provide those services (“Services”) set forth in the attached Exhibit A.

1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local laws, ordinances, codes, and regulations.

1.4. Consultant shall not be compensated for any work performed unless it is specified in Exhibit A or City authorizes such work in advance and in writing. Any work so authorized by City shall become part of the Services for purposes of this Agreement.

2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through June 30, 2024 unless sooner terminated as provided in Section 5.0 of this Agreement. Additionally, the City Manager has the right to extend the term of this Agreement for up to an additional 6 months upon written notification to the Consultant.

3.0 Consultant’s Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit A but in no event will the City pay more than $14,000 per month for the services described on page 6 of Exhibit A. Any additional work authorized by the City pursuant to Section

1.4 will be compensated in accordance with the fee schedule set forth in Exhibit A, unless otherwise approved by City in writing. Pursuant to Section 02.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services of greater than $30,000.

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4.0 Method of Payment

4.1. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. City will pay Consultant all undisputed charges within 30 days of receiving Consultant’s invoice.

City will not withhold any applicable federal or state payroll and other required taxes, or other required or authorized deductions from payments made to Consultant.

4.2. Upon 24-hour notice from City, Consultant shall allow City or City’s agents or representatives to inspect at Consultant’s offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City’s rights under this Section 4.2 shall survive for two years following the expiration or earlier termination of this Agreement.

5.0 Termination

5.1. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least thirty (30) calendar days before the termination is to be effective.

5.2. Consultant may terminate this Agreement for cause in the event City fails to cure a default under this Agreement within thirty (30) days after Consultant has given City notice of such default.

5.3. Upon termination of this Agreement, Consultant shall cease all work under this Agreement and deliver to City all materials, reports, documents, notes or other written materials compiled through the last working day this Agreement is in effect. City shall pay Consultant for all services satisfactorily rendered through the last working day this Agreement is in effect; provided that in no event, including but not limited to termination, shall Consultant be entitled to receive more than the maximum compensation set forth in Section 3. Neither party shall have any other claim against the other party by reason of termination pursuant to this Section 5.0.

6.0 Reports, Information, and Work Product

6.1. Consultant shall deliver to City: (1) any reports on the status of the Services upon City’s request and in such time and in such form as City may require; and (2) all material furnished to Consultant by City upon City’s request and/or upon the expiration or termination of this Agreement.

6.2. Unless the Parties agree in writing, all draft and final reports, documents, and other written material, and any and all images, ideas, concepts, designs including without limitation any website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Consultant in the performance of this Agreement (collectively, “Work Product”) shall be considered to be PAGE 202 of 352
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“works made for hire” for the benefit of City. All Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made. Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work Product. Consultant hereby assigns to City all rights of ownership to the Work Product, including but not limited to any and all related intellectual property and proprietary rights that are not otherwise vested in the City pursuant to this paragraph.

6.3. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals necessary to the production of the Work Product, and that upon final payment, City shall have full legal title to the Work Product, and full legal authority and the right to use and reproduce the Work Product for any purpose.

Consultant shall defend, indemnify, and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city officials, harmless from any loss, claim, or liability in any way related to a claim that any use by the City of any of the Work Product violates federal, state, or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents, or other means of protecting intellectual property rights, and/or interests in products, ideas, or inventions.

Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret, or trademarked documents, materials, equipment, devices, or processes in connection with its provision of the Work Product produced under this Agreement. If any use by city of any of the Work Product or other deliverables is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using such Work Product and/or other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (b) modify the Work Product and other deliverables so that they become noninfringing while remaining in compliance with the requirements of this Agreement.

6.4. Consultant’s obligations under this Section 6.0 shall survive the expiration or termination of this Agreement.

7.0 Party Representatives

7.1. City’s representative for purposes of this Agreement is the City Manager or the person designated in writing by the City Manager. The City Manager’s designee may exercise the authority of the City Manager provided in this Agreement excepting approval of any expenditure that would exceed a total compensation allowed under the Agreement.

7.2. Terry Shea and Gardenya Duran are Consultant’s representative for purposes of this Agreement.

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8.0 Notices

8.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of San Marino
2200 Huntington Drive
San Marino, California 91108
Attn: City Manager
To Consultant: Rogers, Anderson, Malody & Scott, LLP
735 East Carnegie Drive, Suite 100
San Bernardino, CA 92408
Attn: Terry Shea/Gardenya Duran

8.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

9.0 Independent Consultant

9.1. Consultant is an independent contractor and not an employee of City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

9.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. All duties of Consultant under this Section

9.2 shall survive termination of this Agreement.

9.3. In the event that Consultant provides any of the Services by or through any employee or any person whose work under this Agreement becomes cause for any payment or contribution required by law, including but not limited to the California Public Employees' Pension Reform Act (PEPRA), to the Public Employee Retirement System, PAGE 204 of 352
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Consultant shall be solely responsible for all such payments or contributions.

Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s failure to make any such payment or contribution. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. All duties of Consultant under this Section

9.3 shall survive termination of this Agreement.

10.0 Subcontractors
Unless otherwise specified in Exhibit A, no portion of this Agreement shall be subcontracted without the prior written approval of the City Manager. Consultant is fully responsible to City for the performance of any and all subcontractors, if any.

11.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City Manager. Any purported assignment without such consent shall be void and without effect.

12.0 Insurance

12.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements, including but not limited to additional insured endorsements, effecting coverage required by this Agreement on forms satisfactory to City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City, if requested. All certificates and endorsements shall be received and approved by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.2. General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

12.3 Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any PAGE 205 of 352
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owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.

12.4 Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

12.5 Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees, and volunteers.

12.6 Crime (Fidelity) Insurance. Consultant shall maintain Fidelity Bond coverage or Commercial Crime insurance which shall be written on a “loss sustained form” or “discovery form” with limits of not less than $1,000,000 per occurrence for Employee Dishonesty, Fraud, Depositor Forgery, Money Orders & Counterfeit money, Fraudulent Fund Transfers, and Theft by Electronic Means. Said policy shall also include coverage for Money & Securities – On and Off Premises – including transportation by messenger, Fraudulent Instruction, Robbery and Burglary with limits of not less than $1,000,000 per occurrence. The Agency, its officers, employees, and agents shall be named as Loss Payees. If the policy is written on a “discovery form,” it must include an extended reporting period of not less than one (1) year.

12.7. Proof of insurance. Consultant shall provide certificates of insurance and required endorsements to Agency as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with Agency for the contract period and any additional length of time required thereafter. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.8 Duration of coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or sub-consultants.

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12.9 Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self- insurance shall be called upon to protect it as a named insured.

12.10 Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Agency may cancel this Agreement.

12.11 Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.

12.12 Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency and shall require similar written express waivers and insurance clauses from each of its subconsultants.

12.13 Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.

12.14 Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.

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12.15 Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the Agency immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

12.16 Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

12.17 Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.

12.18 Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any crossliability exclusions.

12.19 Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the Agency, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor.

Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to Agency for review.

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12.20 Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.

12.21 Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

12.22 Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

12.23 Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

13.0 Indemnification, Hold Harmless, and Duty to Defend

13.1. To the maximum extent permitted by law, Consultant shall defend, indemnify, and hold City, its officials, officers, employees, volunteers and agents serving as independent contractors in the role of city officials (collectively “Indemnitees”) free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any acts or omissions of Consultant, its employees, its agents, or its subcontractors in connection with the performance of this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of City. With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant’s own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, City, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this Section shall survive termination of this Agreement.

13.2. Consultant must obtain executed indemnity agreements with provisions identical to those in Section 13.1 from each and every subcontractor or any other PAGE 209 of 352
4868-2384-6810 v1 11 of 15
person or entity involved by, for, with or on behalf of Consultant in the performance of the Services. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless, and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged, or threatened, arising or claimed to arise out of, pertaining to, or relating to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors, or their respective officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.

14.0 Equal Opportunity
Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

15.0 Labor Certification

15.1. By its signature hereunder, Consultant certifies it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code. Consultant shall provide evidence of such coverage before commencing the performance of the Services.

15.2. Consultant certifies that in the performance of the Services, Consultant shall not, in any manner, employ any person or contract with any person so that any Services so performed by such person would be subject to the workers’ compensation laws of the State of California unless and until Consultant gives City a certificate of consent to self-insure or a certificate of Workers' Compensation Insurance Coverage.

15.3. In the event Consultant hires a subcontractor who has employees to perform the Services or any part thereof, then Consultant shall either require the subcontractor to obtain Workers’ Compensation Insurance Coverage, or must obtain Workers’ Compensation Insurance Coverage for the subcontractor’s employees.

15.4. Any Workers’ Compensation Insurance Coverage required by or for this Agreement shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, its agents, and its subcontractors.

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4868-2384-6810 v1 12 of 15

16.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties.

17.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.

18.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California.

19.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement.

20.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.

21.0 Headings
Headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement.

22.0 Force Majeure
Consultant shall not be liable for any failure to perform any obligation under this Agreement if Consultant presents that City in its sole judgment deems acceptable that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

23.0 Final Payment Acceptance Constitutes Release
Consultant’s acceptance of City’s final payment under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for the Services or anything done or furnished relating thereto. Neither PAGE 211 of 352
4868-2384-6810 v1 13 of 15
City’s payment to Consultant nor approval of payment constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such or payment or approval be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.

24.0 Prohibited Interests; Conflict of Interest

24.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.

Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained.

24.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift.

24.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in this subsection.

25.0 Attorneys’ Fees
If either party commences any legal, administrative, or other action against the other party arising out of or in connection with this Agreement, the prevailing party in such action shall be entitled to have and recover from the losing party all of its attorneys’ fees and other costs incurred in connection therewith.

PAGE 212 of 352
4868-2384-6810 v1 14 of 15

26.0 Exhibits
Each exhibit referenced in this Agreement is hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control.

27.0 Corporate Authority

27.1. Each person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of Consultant and that by his or her execution, Consultant is formally bound to the provisions of this Agreement.

27.2. Consultant certifies it is aware of the requirements of Sections 313 of the California Corporations Code. If Consultant is a corporate entity, it shall either:
(a) provide City written proof that each person executing this Agreement on Consultant’s behalf is duly authorized to bind Consultant; or (b) provide two signatories to this Agreement, of whom the first must be Consultant’s chairman of the board, president, or a vice president and the second must be Consultant’s secretary, an assistant secretary, its chief financial officer, or an assistant treasurer.

IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the Effective Date.

CITY OF SAN MARINO
By:_________________________
Philippe Eskandar
City Manager
Attest:

By:_________________________
City Clerk
Approved as to Form:

By:_________________________
Joseph Montes
City Attorney

CONSULTANT
By:_____________________________
(Sign)
Name:__________________________
(Print)
Title: __________________________
(Print)
By:_____________________________
(Sign)
Name:__________________________
(Print)
Title: __________________________
(Print)
PAGE 213 of 352
4868-2384-6810 v1 15 of 15
Exhibit A
December 29, 2023 Proposal
PAGE 214 of 352

CITY OF SAN MARINO
Proposal for Professional
Accounting Services
Interim Finance Director/Accounting Support
From January 2024 to June 30, 2024
PREPARED BY:

ROGERS, ANDERSON, MALODY AND SCOTT, LLP

CERTIFIED PUBLIC ACCOUNTANTS
CPA LICENSE NUMBER 2596
FEIN 95-2662063
735 E. CARNEGIE DRIVE, SUITE 100
SAN BERNARDINO, CA 92408
(909) 889-0871
CONTACT: TERRY SHEA, MANAGER
[email protected]
December 29, 2023
PAGE 215 of 352

CITY OF SAN MARINO

PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
Table of Contents
Page
Transmittal Letter i
Firm qualifications and experience 1
About our firm
Range of services
External quality control review
Disciplinary action
Equal opportunity employer
Breadth of personnel and staffing 3
Assigned personnel
Succession planning
Continuing professional education
References 5
Scope of services 6
Resumes of key engagement personnel 7
Cost proposal for accounting services 10
Attachment A: Recent government clients served
PAGE 216 of 352
735 E. Carnegie Dr. Suite I 00
San Bernardino, CA 92408
909 889 0871 T
909 889 5361 F
ramscpa.net

PARTNERS
Terry P Shea. CPA
Scott W Manno, CPA. CGMA
Leena Shanbhag, CPA. MST. CGMA
Bradferd A Weleb,r. CPA. MBA. CGMA
Jenny W Liu, CPA. MST
Gardenya Duran, CPA. CGMA
Brianna Schultz, CPA. CGMA
Brenda L. Odle, CPA. MST (Partner Emeritus)

MANAGERS/ STAFF
Seong-Hyea Lee, CPA. MBA
Evelyn Mo, entin-Barcena, CPA
Veronica Hernandez, CPA
Laura Arvizu, CPA
John Maldonado, CPA. MSA
Julia Rodnguez Fuentes. CPA. MSA
Dem, Hite. CPA
Jeffrey McKennan. CPA

MEMBERS
Amencan lnslltute of
Certified Public Accountants
PCPS Tlie A/CPA All,ance
for CPA Fmns
Governmental Aud,1
Qua/11y Cenre,
California Society of
Cert1f1ed Public Accountants
dil5b Proud Member of 9 AlliottGlobalAlliance~
mm
IIIIJ

ROGERS, ANDERSON , MALODY & SCOTT, LLP
CERTIFIED PUBLIC ACCOUNTANTS. SINCE 1948
STABILITY. ACCURACY. TRUST.

December 29, 2023
City of San Marino
Attn: Philippe Eskandar, City Manager
2220 Huntington Drive
San Marino, CA 91108
I am pleased to respond, on behalf of Rogers, Anderson, Malody & Scott, LLP, (RAMS) to your request for proposal regarding professional accounting services. As a recognized industry leader, our goal for the past 75 years has been to provide honest, accurate, objective results to all our clients, including governmental organizations such as yours. Our success in this effort is witnessed by both the growth of our firm and the list of long-term clients who trust us.

This proposal begins by providing some general information about our firm and its commitment to quality and value. Following the general firm information is a brief introduction to the team that will be providing the services, and then our understanding of the scope of work proposed. The attachment includes our cost proposal. We believe that our fee estimates, and arrangement provides a fair and reasonable cost, commensurate with the experience of the team members.

We would like to emphasize that our accounting consulting services are highly customizable to meet the specific needs of the City and may evolve over time.

One of our measures of success is seeing City staff grow their accounting skills and confidence through our training and coaching. Some of our clients have projects that are on-going and renew annually, and others have specific projects with a defined term, such as covering for and employee on temporary leave. Whatever the City’s short and long-term needs may be, we believe that we can add value and help you achieve your objectives.

Mr. Shea Manager is authorized to act on behalf of Rogers, Anderson, Malody and Scott, LLP. He can be reached at: 735 E. Carnegie Drive, Suite 100, San Bernardino, CA 92408, (909) 889-0871, [email protected].

Thank you for the opportunity to serve the City of San Marino. We look forward to having a long and mutually beneficial association.

Respectfully yours,

ROGERS, ANDERSON, MALODY & SCOTT, LLP
Terry Shea, Certified Public Accountant
Partner
i
PAGE 217 of 352

CITY OF SAN MARINO

PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
-1-
Firm qualifications and experience
About our firm
RAMS was founded in 1948 and is located at 735 E.

Carnegie Drive, Suite 100, San Bernardino, California
and offers the full range of services expected of a fullservice accounting firm. We are one of the oldest and most trusted and respected CPA firms in Southern
California, with over 73 years of public practice
experience, specializing in governmental agency and
not-for-profit organization auditing, accounting, and
management advisory services. Over twenty thousand
hours per year are devoted to this area of our practice, which includes cities, redevelopment successor
agencies, water districts, other special districts, not-forprofit corporations and joint power authorities. We do not use our government accounting and auditing practice as “fill work” for the firm, it is a primary focus of it.

We understand that organizations desire that its CPA’s have a thorough understanding of the complex accounting and compliance issues confronting Cities such as yours. Our firm has a long history of governmental accounting and auditing. Over the years, we have gained valuable experience, acquired in-depth knowledge, and obtained the technical expertise needed for governmental accounting and auditing. This expertise has enabled us to provide exceptional, high quality service and to provide solutions at fees we feel represent our value to our clients. In addition, we use our participation in various industry associations to continuously update our knowledge with respect to issues relating to governmental accounting, auditing, and operations. Any insight we gain is immediately passed on to our clients if we feel they will benefit from it.

Our firm has a total staff of forty-four people, which includes sixteen certified public accountants. The staff consists of seven partners, five managers, ten supervisors/senior accountants, seventeen staff accountants and five support staff. The primary proposed team assigned to the City’s engagement will consist of the following full-time staff: two partners and one manager and one staff.

Range of services
Our firm provides a wide range of diverse accounting and related services in addition to auditing and attest services to governmental and not-for-profit entities, including but not limited to:
 Finance director and accounting support services
 Accounting system setup and related software implementation  Study and evaluation of financial condition and fiscal policies  Transient Occupancy Tax Agreed Upon Procedures
 Franchise (refuse, cable) Agreed Upon Procedures
 Accounting policies and procedures
 Capital improvement program procedures and policies
 Franchise agreement assistance (ambulance, cable, television, refuse, etc.) PAGE 218 of 352

CITY OF SAN MARINO

PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
-2-
Firm qualifications and experience (continued)
External quality control review
As a member of the AICPA Private Companies Practice Section, our firm has participated in “Peer Review” since 1993 and has been examined every three years since that date. Participation in this program ensures that all of our engagements meet the standards of the AICPA, the Yellow Book and the California State Board of Accountancy. Throughout our participation in this program, the firm has received pass ratings from the peer reviewers. The latest review below included reviews of specific governmental entities.

During the current review, an
independent firm reviewed our policies
and procedures and then inspected a
representative sample of engagement
workpapers and reports, including
governmental entities and
engagements subject to single audit.

For the year ended November 30, 2017,
our firm received a rating of pass which
indicates our auditing practice is
suitably designed and complied with to
provide reasonable assurance of
performing and reporting in conformity
with applicable standards. The results
provide confirmation that the custom
audit approach and procedures we use
are technically sound and in compliance
with applicable standards.

The firm is not aware of any federal or
state desk reviews or field reviews of its
audits during the last three years.

Disciplinary action
The firm has never had any disciplinary
action taken or pending against it with
state regulatory bodies or professional
organizations, nor has it ever had any
pending or settled litigation, civil or
criminal investigations.

Our firm does not have a record of substandard work.

In addition to the external quality control review, our firm performs in-house peer reviews over our audit and attest engagements annually.

Equal Opportunity Employer
Our firm is an equal opportunity employer and is committed to providing employment opportunities to all qualified persons regardless of race, color, sex, religion, national origin or disability.

PAGE 219 of 352

CITY OF SAN MARINO

PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
-3-
Breadth of personnel and staffing
Assigned personnel
It is our goal to provide the City with capable, competent, and personable individuals who offer an extensive background, not only in governmental accounting, but also in general business practices.

We offer practical solutions, as well as provide technical support. This enables you to stay at the forefront of governmental accounting and provides you with the support you need in dealing with the complex issues confronting governments such as yours.

We have a variety of professionals with specialized skills that may be involved with various aspects of this engagement. However, the primary individuals proposed to be assigned to the engagement are as follows:

Terry Shea, CPA – Manager
Terry is a municipal audit partner with the firm and will be the engagement partner. Mr. Shea has been in public accounting for 42 years serving local governments such as yours. Mr. Shea provides real world experience to all our governmental engagements. He has gained this experience by serving as interim/contract finance director for several cities over the years. He served as Interim Finance Director for the City of Perris from July 1998 to October 2001, the City of Eastvale from October 2010 to December 2014, the City of Rolling Hills from January 2012 to September of 2021, the City of Grand Terrace from April 2021 to December 2022. He currently serves as the Contract Finance Director for the City of Canyon Lake.

Gardenya Duran, CPA, CGMA –Partner
Gardenya is a municipal audit partner with the firm and will be the partner. She is licensed to practice as a certified public accountant in the State of California. She has been in public accounting for over 12 years specializing in serving local governments such as yours. As the secondary partner, she will be responsible to assist the City in case Mr. Shea is unavailable or on vacation.

Gardenya will be kept up to date on all aspects of the engagement and will be able to step in if needed.

Evelyn Morentin-Barcena, CPA - Engagement Manager
Evelyn is a manager with the firm. She is licensed to practice as a certified public accountant in the State of California. Evelyn has over 7 years of public accounting experience and has provided accounting, auditing, and consulting services for municipalities, special districts, water agencies, and various not-for-profit organizations. She will work directly with Terry and Gardenya and be available to assist the City with all aspects for the Finance Department.

PAGE 220 of 352

CITY OF SAN MARINO

PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
-4-
Breadth of personnel and staffing (continued)
Succession planning
Continuity of staff is a principal concern with our firm. Therefore, we plan to provide staff continuity for the length of the term of the contract, which is in the best interest of the City and our firm, thus ensuring an orderly, efficient, and less disruptive experience by competent professionals. Since we cannot guarantee that our staff will remain with us, principal supervisory and management staff, including engagement partners, managers, other supervisory staff, and specialists, may be changed if those personnel leave the firm or are promoted.

Continuing professional education
All professionals at our firm participate in continuing professional education programs which are sponsored by various organizations including the Government Finance Officers Association, the American Institute of Certified Public Accountants, the California State Society of Certified Public Accountants, the California Society of Municipal Finance Officers, and the Association of Government Accountants. Participation in these classes helps us to ensure that our clients are receiving the best trained and proficient government accountants available.

PAGE 221 of 352

CITY OF SAN MARINO

PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
-5-
References

1. Entity: CITY OF CANYON LAKE
Scope of Work: Finance Director and Monthly Accounting Services Date: January 2000 to present
Contact Person: Ms. Nicole Dailey, City Manager, (951) 246-2025 [email protected]

2. Entity: CITY OF ROLLING HILLS
Scope of Work: Finance Director and Monthly Accounting Services Date: January 2012 to September 2021
Contact Person: Ms. Karina Banales, City Manager, (310) 377-1521 [email protected]

3. Entity: CITY OF EASTVALE
Scope of Work: Finance Director and Monthly Accounting Services Date: October 2010 to December 2014
Contact Person: Ms. Amanda Wells, Finance Director, (951) 703-4430 [email protected]

4. Entity: CITY OF BARSTOW
Scope of Work: Finance Director and Annual Accounting Services Date: September 2023 to November 2023
Contact Person: Ms. Heidy Riley, Administrative Services Director, (760) 255-5151 [email protected]

5. Entity: CITY OF GRAND TERRACE
Scope of Work: Finance Director and Monthly Accounting Services Date: April 2021 to December 2022
Contact Person: Ms. Christine Clayton, Finance Director, (909) 954-5188 [email protected]
PAGE 222 of 352

CITY OF SAN MARINO

PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
-6-
Scope of services
We will provide temporary Interim Finance Director and other accounting services as needed for the City from January 2024 to June 30, 2024. Terry Shea, CPA will be assigned to that roll. In addition, we will provide additional accounting support to the City’s Finance Department if needed from other employees of the Firm.

Based on discussion with City staff and services as requested we will perform the following services for the City:
 Provide Interim Finance Director services.
 Be onsite at City Hall at least two to three days a week or as needed.  Be available to work remotely if needed.
 Attend City Council meetings.
 Prepare and review Staff Reports for City Council meetings.  Review and/or provide routine account and statement reconciliations, including but not limited to accounts receivable and cash account reconciliations.  Review and/or prepare monthly bank reconciliations.
 Review the general ledger monthly and provide routine journal entry adjustments to the general ledger.
 Review and/or prepare monthly recurring journal entries.  Review and/or provide accounting assistance in closing the City’s books each month.  Prepare and/or review monthly financial reports.
 Prepare and/or supervise staff in preparing for all interim and annual audits and completing the auditors annual requested workpapers or providing requested documents.  Be available to work with the auditors.
 Provide guidance and coaching within the Finance department as directed.  Supervise the Accounting Staff.
 Attend staff meetings as necessary or requested.
 Advise and assist regarding compliance with federal, state, and local financial reporting.

PAGE 223 of 352

CITY OF SAN MARINO

PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
-7-
Resumes of key engagement personnel
Terry P. Shea, CPA
Manager
Professional experience
Mr. Shea began his career with Thomas, Byrne and Smith in 1981. He spent five years with the firm primarily working on audits of municipalities, special districts, redevelopment and other governmental agencies. He joined Rogers, Anderson, Malody & Scott, LLP in 1987 where he has completed governmental audits including municipalities and provided financial consulting services for various cities.

Education/licenses
Bachelor of Arts degree from California State University, Fullerton Certified Public Accountant - State of California
Related professional experience
Partial listing of relevant governmental agencies served (*includes enterprise fund accounting):

City of La Mesa* City of Loma Linda* City of Riverside* City of Carpinteria City of San Jacinto* City of El Cajon* City of Ojai City of 29 Palms City of Eastvale City of Baldwin Park City of Coachella City of Fillmore* City of Calabasas City of Goleta City of Redondo Beach City of Perris City of Poway City of Menifee City of Aliso Viejo City of Lawndale Mr. Shea served as the Interim Finance Director for the City of Perris from July 1998 to October 2001. He served as the Contract Finance Director for the City of Eastvale from October 2010 to December 2014, which was a newly incorporated city, served as the Contract Finance Director for the City of Rolling Hills from January 2012 to September 2021, served as the Interim Finance Director for the City of Grand Terrace from April 2021 to December 2022, served as the Interim Finance Director for the City of Barstow from September 2023 to November 2023. He currently serves as the Contract Finance Director for the City of Canyon Lake. Mr. Shea taught “The Budgetary Process in Governmental and Nonprofit Organizations” at the UCR Extension for three semesters.

Continuing professional education
Mr. Shea has completed over 120 hours of continuing professional education courses in the past three years, of which, the following select courses are relevant to this engagement:
 American Institute of Certified Public Accountants, Foundations in Governmental Accounting  American Institute of Certified Public Accountants, Governmental and Not-for-Profit Conference Professional affiliations
Mr. Shea is a member of the following professional organizations:
 American Institute of Certified Public Accountants (AICPA)  California Society of Certified Public Accountants (CalCPA)  Government Finance Officers Association (GFOA)
 California Society of Municipal Finance Officers (CSMFO) PAGE 224 of 352

CITY OF SAN MARINO

PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
-8-
Resumes of key engagement personnel (continued)
Gardenya Duran, CPA, CGMA
Partner
Professional experience
Mrs. Duran joined Rogers, Anderson, Malody & Scott, LLP in June 2010. She works primarily on audits of governmental agencies, small to mid-sized businesses, and nonprofit organizations. Prior to joining our firm, she was an Information Systems Technician in the United States Navy for nine years.

Education/licenses
Bachelor of Science degree from California State University, San Bernardino Certified Public Accountant – State of California
Chartered Global Management Accountant – American Institute of Certified Public Accountants
Related professional experience
Partial listing of relevant governmental agencies served (*includes enterprise fund accounting):

Chino Basin Desalter
Authority
Triunfo Water and
Sanitation District
Mission Springs Water
District
United Water
Conservation District
San Bernardino Valley
Municipal Water District
Upper San Gabriel Valley
Municipal Water District
Ventura Regional
Sanitation District
West Basin Municipal
Water District
West Valley Water District City of San Marcos* City of Redondo Beach* City of West Covina* City of La Mesa City of Thousand Oaks* City of Claremont* City of Hawthorne* Continuing professional education
Mrs. Duran has completed 120 hours of continuing professional education courses in the past three years of which the following select courses are relevant to this engagement:
 Thomson Reuters, Audits of State and Local Governments  American Institute of Certified Public Accountants, Foundations in Governmental Accounting  California Society of CPAs Education Foundation, Governmental Accounting and Auditing Update  American Institute of Certified Public Accountants, Applying A-133 to Nonprofit and Governmental Organizations
Professional affiliations
Mrs. Duran is a member of the following professional organizations:
 American Institute of Certified Public Accountants (AICPA)  California Society of Certified Public Accountants (CalCPA)  Government Finance Officers Association (GFOA)
 California Society of Municipal Finance Officers (CSMFO) PAGE 225 of 352

CITY OF SAN MARINO

PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
-9-
Resumes of key engagement personnel
Evelyn Morentin-Barcena, CPA
Engagement Manager
Professional Experience
Mrs. Morentin-Barcena is an Audit Manager with the firm. She has over 7 years’ experience in providing accounting and auditing services for municipalities, special districts and various nonprofit organizations. As an audit manager, she will work closely with the engagement partner and manager and be responsible for planning the audit, supervising the staff assigned to the engagement, and performing reviews of all workpapers prepared for the engagement. In addition, she will also be responsible for the preparation of any required reports. Currently, Mrs.

Morentin-Barcena serves as a technical reviewer for the GFOA ACFR Award program.

Education
Bachelor of Science – California State University, San Bernardino Certified Public Accountant – State of California
Intermediate Single Audit Certificate – AICPA
Related professional experience
Partial listing of relevant governmental agencies served (*includes enterprise fund accounting):

City of Menifee City of Thousand Oaks* City of San Jacinto* City of San Marcos* City of Calabasas* Town of Yucca Valley City of San Bernardino City of Rosemead City of La Verne* City of Loma Linda* City of South Pasadena* Town of Windsor* City of 29 Palms City of Lawndale City of Live Oak* City of Hawthorne* Continuing Professional Education
Mrs. Morentin-Barcena has completed over 120 hours of continuing professional education courses over the past two years of which the following select courses are relevant to this engagement:
 2022 Compliance Supplement and Single Audit Update
 SLFRF Final Rule Briefing
 GASB Update
Professional affiliations
Mrs. Morentin-Barcena is a member of the following professional organizations:
 American Institute of Certified Public Accountants (AICPA)  California Society of Certified Public Accountants (CalCPA)  Government Finance Officers Association (GFOA)
 California Society of Municipal Finance Officers (CSMFO) PAGE 226 of 352

CITY OF SAN MARINO

PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
-10-
Cost proposal for accounting services
The cost for the services provided is as listed below:

Period Total
January-24 $ 14,000
February-24 14,000
March-24 14,000
April-24 14,000
May-24 14,000
June-24 14,000
$ 84,000
The fee for January 2024 will be prorated depending on the start date in January. If the City needs additional time after June 30, 2024, it would be $14,000 per month, the amount would be prorated if it less than a month, or we could provide hourly services to the City and depending on the Staff level the hourly rates would be between $125 and $200 per hour.

PAGE 227 of 352
Attachment A

GOVERNMENT CLIENTS SERVED
CSMFO/
GFOA Successor Housing
Government Client Years Served Awards Agency Authority
City of El Cajon 06/30/07 to 06/30/22 Yes Yes Yes
City of Exeter 06/30/17 to 06/30/22
City of Woodlake 06/30/17 to 06/30/22
Town of Yucca Valley 06/30/08 to 06/30/22 Yes Yes Yes
City of La Verne 06/30/11 to 06/30/22 Yes Yes Yes
City of San Jacinto 06/30/11 to 06/30/22 Yes Yes
City of Twentynine Palms 06/30/11 to 06/30/22 Yes Yes Yes City of La Mesa 06/30/11 to 06/30/22 Yes Yes
City of Menifee 06/30/14 to 06/30/22 Yes
City of San Marcos 06/30/14 to 06/30/22 Yes Yes Yes
City of Loma Linda 06/30/13 to 06/30/22 Yes Yes Yes
City of Sierra Madre 06/30/12 to 06/30/22 Yes Yes Yes
City of Hawthorne 06/30/16 to 06/30/22 Yes Yes Yes
City of West Covina 06/30/16 to 06/30/21 Yes Yes Yes
City of Aliso Viejo 06/30/16 to 06/30/22 Yes No No
City of Claremont 06/30/16 to 06/30/22 Yes Yes Yes
City of Thousand Oaks 06/30/18 to 06/30/22 Yes Yes Yes
City of South Pasadena 06/30/18 to 06/30/22 Yes Yes
City of Rolling Hills Estates 06/30/19 to 06/30/22 Yes
City of Calabasas 06/30/20 to 06/30/22 Yes
City of San Bernardino 06/30/20 to 06/30/22 Yes
City of Ojai 06/30/20 to 06/30/22
City of Beaumont 06/30/20 to 06/30/22 Yes
City of Moreno Valley 06/30/20 to 06/30/22 Yes
City of Lawndale 06/30/20 to 06/30/22
Town of Windsor 06/30/19 to 06/30/22
City of San Dimas 06/30/21 to 06/30/22
City of Imperial Beach 06/30/21 to 06/30/22
City of Brawley 06/30/22 to 06/30/23
City of Live Oak 06/30/22 to 06/30/23
City of Perris 06/30/22 to 06/30/23 Yes Yes Yes
City of Calimesa 06/30/23
City of Carpinteria 06/30/23
City of Signal Hill 06/30/23
City of Industry 06/30/23
City of Hanford 06/30/23
City of Murrieta 06/30/23
City of Coachella Agreed upon procedures
City of Canyon Lake Accounting support
City of Rolling Hills Accounting support
City of Yucaipa Accounting support
City of Angels Camp Accounting support
City of Grand Terrace Accounting support
PAGE 228 of 352
Attachment A
GOVERNMENT CLIENTS SERVED (continued)
CSMFO/
GFOA Successor Housing
Government Client Years Served Awards Agency Authority
Crestline Village Water District 04/30/96 to 04/30/22
Crestline-Lake Arrowhead Water 06/30/98 to 06/30/22
San Bernardino Valley Muni Water District 06/30/04 to 06/30/22 Elsinore Valley Municipal Water District 06/30/15 to 06/30/22 Yes Pine Cove Water District 06/30/10 to 06/30/22
Idyllwild Water District 06/30/11 to 06/30/22
Big Bear Area Regional Wastewater 06/30/12 to 06/30/22 Yes Mojave Water Agency 06/30/19 to 06/30/22 Yes
Beaumont Cherry Valley Water District 12/31/17 to 12/31/21 Yes Rosamond Community Services District 06/30/15 to 06/30/22 Rossmoor Community Services District 06/30/05 to 06/30/22 Rim of the World Park & Rec. District 06/30/06 to 06/30/22 Heartlands Communications Fac Auth 06/30/07 to 06/30/22 Heartlands Fire Training Authority 06/30/07 to 06/30/22 Consolidated Fire Agencies 06/30/14 to 06/30/22
Successor Agency to the County of SB 06/30/14 to 06/30/22 Riverside County Habitat Con. Agency 06/30/15 to 06/30/22 Santa Ana Watershed Association 12/31/09 to 12/31/20
Capistrano Bay Community Services
District 06/30/13 to 06/30/22
Ventura County Public Fin Authority 06/30/12 to 06/30/22 Nipomo Community Services District 06/30/16 to 06/30/22 Yes SBIAA 06/30/17 to 06/30/21
WRCOG 06/30/17 to 06/30/21 Yes
San Diego Workforce Partnership 06/30/16 to 06/30/22
Rubidoux Community Services District 06/30/16 to 06/30/22 Conejo Recreation and Park District 06/30/19 to 06/30/22 Upper San Gabriel Valley MWD 06/30/19 to 06/30/22 Yes
March Joint Powers Authority 06/30/19 to 06/30/22
Chino Basin Desalter Authority 06/30/19 to 06/30/22 Yes Mountains Recreation and Conservation 06/30/19 to 06/30/22 Palos Verdes Peninsula Transit Authority 06/30/19 to 06/30/22 Yucca Valley Airport District 06/30/20 to 06/30/21
West Basin Municipal Water District 06/30/20 to 06/30/22 Yes Crestline Sanitation District Accounting support
Running Springs Water District Accounting support
Phelan Pinon Hills Community Services
District Accounting support
PAGE 229 of 352
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: January 10, 2024
SUBJECT: APPROVAL OF PURCHASE OF ONE POLICE VEHICLE FROM NATIONAL AUTO FLEET IN THE AMOUNT OF $64,810.58

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Safe Community

BACKGROUND
On June 14, 2023, the City Council approved the Fiscal Year 2023-24 Operating and Capital Improvement budgets. As part of the capital equipment component of the budget, the City Council approved a total of $205,000 for the purchase of two Police Department vehicles and the equipment outfitting; one for the patrol fleet ($115,000) and one for the Police Chief ($90,000). The purchase of the patrol fleet vehicle was approved at the December 13, 2023 meeting of the City Council. Staff was subsequently notified by National Auto Fleet of additional vehicle availability. Therefore, Staff is now proposing purchasing the second vehicle, a 2024 Chevrolet Tahoe for the Police Department that will serve as the Police Chief’s staff-issued vehicle, from National Auto Fleet in the total amount of $64,810.58.

DISCUSSION
The vehicle requested for purchase by the Police Department is a Chevrolet Tahoe to serve as the Police Chief’s Department-issued vehicle. The existing vehicle is a 2017 Ford Explorer, which will be repurposed as the Department’s multi-purpose vehicle. The multi-purpose vehicle is critical within the Department’s fleet and used for a variety of tasks, including but not limited to; transportation of evidence to the lab, delivery of cases to the court, house Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 230 of 352
watch, traffic control, and a variety of other tasks. The existing multi-purpose vehicle is a 2010 Chevrolet Tahoe, which will be re-issued to the Community Service Department for their maintenance staff.

The Public Works Department received a quote from for $64,810.58 from National Auto Fleet for the purchase of the 2024 Chevrolet Tahoe, as requested by the Police Department. National Auto Fleet is a part of the Sourcewell cooperative purchasing alliance, which manages the solicitation process and awards contracts to suppliers on behalf of government and nonprofit agencies. Agencies that purchase supplies and equipment through a Sourcewell contract benefit from lower costs by combining the purchasing power of more than 50,000 government, education, and non-profit organizations. As such, the vehicle is being procured at a competitive price.

FISCAL IMPACT & PROCUREMENT REVIEW
The FY 2023-24 approved budget includes $205,000 in account #591-30- 4613-9300 (Police Capitalized Equipment – Vehicles) for the purchase of two Police Department vehicles and equipment outfitting. The purchase of the patrol fleet vehicle was approved at the December 13, 2023 meeting of the City Council. At this time, staff is purchasing the second vehicle utilizing a cooperative purchasing alliance through National Auto Fleet for the purchase of the Chevrolet Tahoe in the amount of $64,810.58. The remaining funds will go towards outfitting the vehicle.

The purchase of the vehicle is in compliance with the City’s procurement policy, as the Department will be using a cooperative purchasing alliance in accordance with SMCC 02.06.05.B.6

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council approve the purchase of a Police Department vehicles from National Auto Fleet in the amount of $64,810.58. “I move to approve the purchase of a Chevrolet Tahoe for the Police Department from National Auto Fleet in the amount of $64,810.58.” PAGE 231 of 352

ATTACHMENTS

1. Quote from National Auto Fleet

2. Police Department Vehicle CIP Form
PAGE 232 of 352
PAGE 233 of 352

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Staff Vehicle Replacement
Staff Vehicle Replacement - Police Chief
Police Department - City Yard
Police Commander Blonde' Equipment / Vehicle
$ 90,000 On-going Vehicle Replacement Project
Vendor Installation
$ 90,000 $ 0 $ 0 $ 0 $ 94,000 $ 184,000
CE $ 90,000 CE CE CE CE $ 94,000 CE $ 184,000
$ 0
$ 0
$ 0
$ 0
369
PAGE 234 of 352

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
The Police Department is requesting the purchase of a 2023 Chevrolet Tahoe, to be used by the Chief of Police as his department-issued vehicle. The Chief's existing vehicle, a 2017 Ford Explorer, will be repurposed as a multi-purpose vehicle used by all Police Department Staff. This vehicle is used on a daily basis by our police cadets for a variety of tasks, including but limited to transportation of evidence to the lab, delivery of cases to the court, house watch, traffic control, and variety of other details as directed. This vehicle is also utilized by police officers for training classes, transporting large items of equipment, assisting on calls for service or containments as needed, and court appearances. The existing multi-purpose vehicle a 2010 Chevrolet Tahoe, will be re-issued to the Community Services Department for their maintenance staff. The estimated cost for purchase and outfitting of the 2023 Tahoe is $90,000. Industry standard for replacement of Police Cars is generally 3.5 years. As such, this vehicle will need to be evaluated for potential replacement in FY 2027-28. $ 75,000 $ 0
$ 0 $ 90,000
$ 0 $ 0
$ 0 $ 0
$ 0 $ 0
$ 15,000 $ 90,000
$ 90,000
$ 0
FY 2023-24
This is a fleet related Capital Improvement acquisition. After the initial purchase of $90,000, the ongoing maintenance cost for these vehicles will be paid through the Police Department Vehicle Repair and Maintenance account. The amount for repairs will vary based on the actual repair. There is currently no need to increase funding in the Vehicle Repair and Maintenance account. Fully outfitted, each vehicle will cost approximately $90,000. The vehicle acquisition is approximately $75,000, while the vehicle outfitting is approximately $15,000. The vehicle outfitting includes extensive electrical work related to covert lighting, siren, and radio installation. The vehicle will also have a heavy-duty secure storage system installed in the trunk for emergency equipment, weapons, and personal protective equipment.

Vehicle Outfitting
370
PAGE 235 of 352
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: January 10, 2024
SUBJECT: APPROVE AMENDMENT NO. 1 TO EXTEND AGREEMENT

FOR LANCE, SOLL & LUNGHARD, LLP, TO PERFORM

PROFESSIONAL AUDITING SERVICES FOR THE FISCAL
YEARS ENDING JUNE 30, 2024 AND 2025

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Efficient, Responsive, and Effective City Services

BACKGROUND
On March 10, 2021 the City Council approved a three-year agreement with Lance Soll & Lunghard LLP (LSL) to serve as the City’s independent auditor.

The auditor plays a critical role in evaluating the City’s system of internal controls and overall financial management and condition. They also assist in the preparation of the Annual Comprehensive Financial Report (ACFR), Single Audit Report and assist with the implementation of new Governmental Accounting Standard Board (GASB) pronouncements. LSL has audited the City for fiscal years (FY) 2020-21 through FY 2022-23, and their contract has now expired. As part of the terms of the agreement, the term may be extended for up to two additional years upon the mutual written agreement of the City and LSL.

DISCUSSION
Given the excellent service that LSL has provided to the City, and that the Finance Department will be looking for a permanent Finance Director during Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 236 of 352
the audit planning phase in the Spring of 2024, staff is requesting to enter into a two-year extension period for audit services with LSL. The extension period will provide some conduit of historical knowledge from LSL, so the Finance Director may become fully acclimated to his/her role and responsibilities and to maximize efficiencies and processes while providing exceptional professional audit expertise.

The scope of the City’s auditing services will not change from those noted in the original agreement.

The scope of the City’s auditing services will continue to include:
• A financial audit of the basic financial statements of all funds of the City of San Marino in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller of the United States.
• A single audit on the expenditures of federal grants in accordance with U.S. Office of Management and Budget (OMB) Circular A-133. • Preparation or assist in preparation of the City’s A n n u a l Comprehensive Financial Report (ACFR).
• Agreed-upon auditing procedures pertaining to the City’s GANN Limit (Appropriations Limit).
• A report in writing to the City Council for any control deficiencies found during the audit that are considered significant deficiencies and/or material weaknesses based on the standards and guidelines established by Statement on Auditing Standards (SAS) No. 115, Communicating Internal Control Related Matters Identified in an Audit. • Communication to the City Council on matters related to the financial statements audit, in the auditor’s professional judgment, significant and relevant to the governing body, according to the standards and guidelines established by Statement on Auditing Standard (SAS) No. 114, The Auditor’s Communication with those Charged with Governance. • The audit firm may be consulted throughout the year as an information resource and may be asked to provide guidance on implementing Federal and State regulations as they may affect local government accounting.

PAGE 237 of 352
LSL is a regional public accounting firm with extensive public sector experience. The audit engagement team will be staffed out of the firm's office located in Brea. LSL has provided auditing needs of governmental entities throughout California for over 90 years. The firm has approximately 145 employees including fourteen partners. LSL audits approximately 45 cities in the State of California each year. The audit partner proposed for the next two fiscal years will continue to be Ryan Domino, CPA, who has over 10 years of audit experience with governmental entities.

FISCAL IMPACT & PROCUREMENT REVIEW
The total costs for the two-year amendment with LSL for financial statement audit services is $57,760. The contract also allows for an additional $11,310, representing services for the single audit of federal expenditures for the twoyear period, should such services be required. Each year’s annual contract amount will be included in the City’s annual operating budget.

The Finance Director has reviewed this report and determined this is in accordance with the City’s procurement policy.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve Amendment No. 1 to the Agreement with Lance Soll & Lunghard to extend the term through December 31, 2025, for the FYE June 30, 2024, and FYE June 30, 2025, Audit Services and authorize the City Manager to approve and execute the amendment and any other documents necessary to effectuate the contract. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 1 to the Agreement with Lance Soll & Lunghard to extend the term through December 31, 2025, for the FYE June 30, 2024, and FYE June 30, 2025, Audit Services and authorize and direct the City Manager to execute Amendment No. 1 to the professional services agreement with Lance, Soll & Lunghard, LLP for the City’s Financial Statement Auditing Services for two additional one-year extensions.”

ATTACHMENTS

1. Amendment No. 1 to the Professional Services Agreement with Lance Soll & Lunghard
PAGE 238 of 352

2. Original Professional Services Agreement Dated March 10, 2021 PAGE 239 of 352
1 First Amendment to Professional Services Agreement
This First Amendment to Professional Service Agreement (“First Amendment”) is made as of December 31, 2023 (the “Effective Date”), by and between Lance, Soll & Luhghard, LLP (“Consultant”), and the City of San Marino (“City”), a California municipal corporation, (collectively, “the Parties”) and amends that certain Professional Services Agreement entered into by the Parties and dates as of March 10, 2021 (the “Agreement”).

RECITALS
A. Consultant has provided satisfactory annual auditing services as provided in the Agreement.

B. The Agreement provides that its term may be extended for an additional two years upon mutual agreement of the Parties. Consultant and City wish to extend the term to and through December 31, 2025.

C. In the intervening time since the original Agreement was entered into, the City’s insurance requirements have been updated.

NOW THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows:

AMENDMENT
Section 1. The term of the Agreement is hereby extended to and through December 31, 2025.

Section 2. Section 12 of the Agreement is amended in its entirety to read as follows:
“12. Insurance

12.1 Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements, including but not limited to additional insured endorsements, effecting coverage required by this Agreement on forms satisfactory to City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City, if requested. All certificates and endorsements shall be received and approved by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.2 General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must PAGE 240 of 352
2 include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

12.3 Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.

12. 4 Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

12.5 Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees, and volunteers.

12.6 Proof of insurance. Consultant shall provide certificates of insurance and required endorsements to Agency as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with Agency for the contract period and any additional length of time required thereafter. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.7 Duration of coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or sub-consultants.

12.8 Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the PAGE 241 of 352
3 Agency’s own insurance or self- insurance shall be called upon to protect it as a named insured.

12.9 Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Agency may cancel this Agreement.

12.10 Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.

12.11 Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency and shall require similar written express waivers and insurance clauses from each of its subconsultants.

12.12 Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.

12.13 Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.

12.14 Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of PAGE 242 of 352
4 notifying the Agency immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

12.15 Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

12.16 Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.

12.17 Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any crossliability exclusions.

12.18 Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the Agency, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor.

Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to Agency for review.

12.19 Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.

PAGE 243 of 352
5 12.20 Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

12.21 Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

12.22 Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.” Section 3. Except as modified herein, all other provisions of the Agreement are and remain in full force and effect.

IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this First Amendment as of the Effective Date.

CITY OF SAN MARINO
By:_________________________
Philippe Eskandar
Acting City Manager
Attest:

By:_________________________
City Clerk
Approved as to Form:

By:_________________________
Joseph Montes
City Attorney

CONSULTANT
By:_____________________________
(Sign)
Name:__________________________
(Print)
Title: __________________________
(Print)
By:_____________________________
(Sign)
Name:__________________________
(Print)
Title: __________________________
(Print)
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TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Annie Han, City Treasurer
DATE: January 10, 2024
SUBJECT: CASH AND INVESTMENT REPORT FOR THE MONTH OF
NOVEMBER 2023

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government

BACKGROUND
The City of San Marino’s Investment Policy adopted by the City Council on May 10, 2023 Section 16.0, Reporting, stipulates that the Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.

The report shall include the following information for all cash accounts and bank deposits:
· Balance at the end of the month
· Interest rate (for all interest-bearing active deposits) The report shall include the following information for all investments:
· A listing of individual securities held at the end of the month, by security type;
· Issuer, date of maturity, date of purchase, par and the dollar amount invested;
· Coupon, discount or earnings rate; and
· Current market value as of the date of the report and the source of this same valuation; and
· The weighted average maturity and weighted average yield of all Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 259 of 352
investments combined.

The above information may be submitted in the form of copies of statements received by the custodial institution. For investments with LAIF, the most recent statement or statements received from the State Treasurer may be included in the monthly report in lieu of the information noted above.

The report shall include a listing of all investment transactions for the month (Government Code Section 53607). The report must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall, or may, not be available (Government Code Section 53646).

Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.

DISCUSSION

PORTFOLIO SUMMARY
The City maintains petty cash on City facilities, cash in bank, cash in a transactional investment account, deposits with the Local Agency Investment Fund (LAIF), two Section 115 Trusts, investments in negotiable Certificates of Deposit, investments in Municipal Securities, and investments in U.S.

Government Agency Securities. All items are detailed in the attachment to this report.

A summary of portfolio content is found below. The attachment to this report offers specific detail on each category of investment.

PAGE 260 of 352
City of San Marino
Cash and Investments Portfolio Summary Allocation
Petty Cash on City Premises $ 1,774 0%
Cash in Bank-checking accounts 2,854,375 9%
Cash in Bank-IMMA 2,161,475 7%
CERBT Section 115 Trust 700,000 2%
CEPPT Section 115 Trust 1,000,000 3%
Deposits with LAIF 4,112,898 13%
Certificates of Deposit 11,250,000 37%
Treasury Obligations - 0%
US Government Agency Securities 7,497,530 25%
Municipal Securities 979,500 3%
Cash and Investments $ 30,557,552 100%

PORTFOLIO PERFORMANCE
As of 11/30/2023, the annual percentage yield earned on the bank IMMA is

4.59%. The effective yield for LAIF deposits is 3.843%. The average yield on CDs is 2.86%. The average yield on US Government Agency Securities is

2.997%. The effective yield on Municipal Securities is 4.218% Total combined portfolio yield for November 2023 is 3.36%.

During the month of November 2023, the allocations held in Certificates of Deposit (37%) and US Government Agency Securities (25%) exceeded the amount limits which are set at 30% and 20% respectively per the City’s Investment Policy. The primary reason for the City exceeding the allocation limit was due to the one time large CIP expenditures related to the Sidewalk Replacement Project and the San Marino Community Center that temporarily decreased our operating cash account. This decrease is temporary as the City’s allocation should be back into compliance in December 2023 when a few investments mature and the City receives the first large installment of property taxes (approximately $8.6 million) from the County of LA. The City did not find it financially prudent to sell any investments prior to maturity as the City has enough funds on hand to meet its expenditure requirements for the next six months.

PAGE 261 of 352
Local Agency Investment Fund (LAIF)
Average Monthly Effective Yields
2021 2022 2023
Jan 0.458 0.234 2.425
Feb 0.407 0.278 2.624
Mar 0.357 0.365 2.831
Apr 0.339 0.523 2.870
May 0.315 0.684 2.993
Jun 0.262 0.861 3.167
Jul 0.221 1.090 3.305
Aug 0.221 1.276 3.434
Sep 0.206 1.513 3.534
Oct 0.203 1.772 3.670
Nov 0.203 2.007 3.843
Dec 0.212 2.173
Total Cash and Investments
2021 2022 2023
Jan $34,984,593 $38,874,033 $42,597,554
Feb $35,042,083 $39,427,777 $43,137,917
Mar $33,786,986 $37,844,008 $40,882,226
Apr $38,194,608 $42,640,301 $44,354,391
May $40,886,858 $44,028,030 $46,423,758
Jun $39,918,291 $43,343,341 $43,117,061
Jul $36,168,260 $40,325,190 $37,719,068
Aug $35,388,265 $39,295,510 $35,726,641
Sep $32,098,786 $37,543,079 $33,058,478
Oct $30,384,198 $37,097,652 $31,757,354
Nov $29,991,938 $35,389,890 $30,557,552
Dec $36,414,654 $41,311,610
PAGE 262 of 352

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of November 2023.”

ATTACHMENTS

1. Treasurer’s Report as of November 30, 2023
PAGE 263 of 352
City of San Marino
Treasurer's Report
As of November 30, 2023
Maturity
Date
Par
Value
Bank
Balance
Market
Value
%
Deposit/Investment Type
Cash on Premises
Bank/Issuer portfolio Rate
Petty Cash & Cash Drawer
Petty Cash
Petty Cash & Cash Drawer
Petty Cash & Cash Drawer
Petty Cash & Cash Drawer
Petty Cash
City Hall 400.00 400.00 400.00
Fire Department
Recreation Department
Library
Public Works
Police Department
300.00
100.00
324.20
250.00
400.00
1,774.20
300.00
100.00
324.20
250.00
400.00
1,774.20
300.00
100.00
324.20
250.00
400.00
1,774.20 0.01%
Cash in Bank-checking accounts
Investment Transaction Interest Account
General Operating
Payroll (ZBA)
Worker's Compensation (ZBA)
Sub total
US Bank-153xxxx77181 342,879.69
2,511,495.72
342,879.69
2,511,495.72
342,879.69
East West Bank-00-811xx753 2,511,495.72
East West Bank-00-811xx761
East West Bank-00-811xx779
-
-
-
-
-
-
2,854,375.41 2,854,375.41 2,854,375.41 9.33%
Cash in Bank-money market account
Money Market East West Bank-00-811xx787 2,161,474.63
5,015,850.04
2,161,474.63
5,015,850.04
2,161,474.63 7.07%
5,015,850.04 16.40%

4.590%
Maturity
Date
Par
Value
Book
Value
Market
Value
%
Deposit/Investment Type
Investments
Bank/Issuer portfolio Rate
Pooled Funds
Pooled Funds
Pooled Funds
California Employers' Retiree Benefit Trust (CERBT)
California Employers' Pension Prefunding Trust (CEPPT)
State of California Local Agency Investment Fund (LAIF) 700,000.00
1,000,000.00
4,112,898.20
700,000.00
1,000,000.00
4,112,898.20
661,046.23 2.29%
1,006,233.61 3.27%
4,056,583.32 13.45% 3.843%
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
BMO Harris Bank NA CUSIP #05600XFR6 (FDIC #16571)
Mainstreet Bank CUSIP #56065GAT5 (FDIC #57742)
12/11/23
12/29/23
12/29/23
01/18/24
01/22/24
01/27/24
02/05/24
02/07/24
03/08/24
03/15/24
03/28/24
04/08/24
04/29/24
05/23/24
06/17/24
07/05/24
07/18/24
09/10/24
10/07/24
10/18/24
10/28/24
11/25/24
02/24/25
02/25/25
03/14/25
04/07/25
04/08/25
04/14/25
05/07/25
05/13/25
06/16/25
07/15/25
246,000
249,000
249,000
239,000
245,000
249,000
246,000
245,000
245,000
249,000
249,000
246,000
246,000
240,000
246,000
249,000
246,000
249,000
244,000
249,000
249,000
244,000
245,000
243,000
156,000
246,000
246,000
248,000
248,000
248,000
248,000
249,000
246,000
249,000
249,000
239,000
245,000
249,000
246,000
245,000
245,000
249,000
249,000
246,000
246,000
240,000
246,000
249,000
246,000
249,000
244,000
249,000
249,000
244,000
245,000
243,000
156,000
246,000
246,000
248,000
248,000
248,000
248,000
249,000
245,776.21
248,565.53
248,534.54
238,741.17
244,166.25
247,034.27
245,021.78
244,796.17
243,622.26
245,374.99
247,869.86
243,204.79
243,077.88
239,588.37
242,653.83
241,870.78
242,284.82
239,969.32
241,438.45
238,454.67
238,291.57
242,389.16
242,266.56
242,140.78
146,421.15
236,717.17
236,510.76
246,854.43
233,935.92
246,531.20
247,653.34
240,600.02

2.50%

3.15%

3.00%

4.65%

3.00%

0.30%

3.20%

5.05%

3.35%

0.40%

4.00%

2.25%

2.50%

5.15%

2.85%

0.55%

3.05%

0.70%

4.30%

0.60%

0.70%

4.85%

4.60%

5.20%

0.50%

2.55%

2.50%

5.10%

1.30%

5.00%

5.30%

3.20%
Vision Bank of Iowa CUSIP #92834CCV2 (FDIC #11763)
Charles Schwab Bank SSB CUSIP#15987UAJ7 (FDIC #57450)
Tradition Capital Bank CUSIP #89269FDP7 (FDIC #58057)
Morgan Stanley Private Bank CUSIP #61768U2E6 (FDIC #34221) Mutualone Bank CUSIP #62847HBM0 (FDIC #26395)
Bank of India CUSIP #06279K5F9 (FDIC #33648)
Pacific Premier Bank Irvine CA CUSIP #69478QGP9 (FDIC #32172) Third Fed Savings & Loan of Cleveland CUSIP #88413QDC9 (FDIC #30021) Nicolet Natl Bk Green Bay WI CUSIP #654062KZ0 (FDIC #57038) JPMorgan Chase Bank NA CUSIP #48128WPF6 (FDIC #628)
Discover Bank CUSIP #254673B62 (FDIC #5649)
Bank of America CUSIP #06051VT89 (FDIC #3510)
Sallie Mae Bank Utah CUSIP #795451BJ1 (FDIC #58177)
Texas Exchange Bank SSB CUSIP #88241TLY4 (FDIC #20099)
WebBank CUSIP #947547PN9 (FDIC #34404)
New York Community Bank CUSIP #649447VN6 (FDIC #16022)
Tristate Capital Bank CUSIP #89677DHQ2 (FDIC #58457)
Industrial & Com Bk China USA CUSIP #45581ECT6 (FDIC #24387) Institution for Savings in New Finl Newburyport MA CUSIP #45780PBB0 (FDIC #90250) City National Bank CUSIP #178180GR0 (FDIC #17281)
CIBC Bank US CUSIP #12547CAK4 (FDIC #33306
Pinnacle Bank Elberton GA CUSIP #72346RBM3 (FDIC #14065) Finwise Bank CUSIP #31810PAY5 (FDIC #35323)
American Express Natl Bank CUSIP #02589AC34 (FDIC #27471) BMW Bank of North America CUSIP #05580AL85 (FDIC #35141) Triad Business Bank CUSIP #89580DAX0 (FDIC #59188)
HSBC Bank USA NA CUSIP #44329ME33 (FDIC #57890)
Commercial Bank Harrogate TN CUSIP #20143PES5 (FDIC #22354) First Citizens Bank & Trust CUSIP #(319477AW5) (FDIC #11063) Celtic Bank CUSIP #15118RZA8 (FDIC #57056)
PAGE 264 of 352
City of San Marino
Treasurer's Report
As of November 30, 2023
Maturity
07/28/25
08/11/25
08/18/25
08/22/25
11/17/25
12/08/25
05/19/26
06/16/26
07/15/26
07/23/26
08/13/26
09/28/26
09/29/26
04/20/27
Par
243,000
Bank
243,000
Market %
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
Barclays Bank Delaware CUSIP #0674KRW9 (FDIC #57203) 241,891.41 241,883.16
241,700.26
247,035.56
227,980.74
229,991.21
224,272.38
224,226.86
222,544.99
222,360.33
221,569.64
222,185.70
242,651.67
227,314.52

5.10%

5.10%

5.05%

5.10%

0.90%

1.25%

0.90%

0.85%

0.95%

0.95%

0.90%

1.15%

5.10%

2.75%

2.86%
Amerant Bank NA CUSIP #02357QBZ9 (FDIC #22953)
Northern Bank & Trust MA CUSIP #66476QEC8 (FDIC #18266) Wells Fargo Bank NA CUSIP #949764EZ3 (FDIC #3511)
Capital One Nat'l Assn CUSIP #14042RQC8 (FDIC #4297)
BankUnited NA CUSIP #066519RX9 (FDIC #58979)
Goldman Sachs Bank USA CUSIP #38149MWH2 (FDIC #33124)
UBS Bank USA CUSIP #90348JM72 (FDIC #57565)
Toyota Financial SGS BK CUSIP #89235MLC3 (FDIC #57542)
Bank Hapoalim B. M. CUSIP #06251A2Y5 (FDIC #33686)
Synchrony Bank CUSIP #87164WA24
243,000
243,000
248,000
248,000
249,000
249,000
250,000
248,000
248,000
248,000
248,000
243,000
246,000
11,250,000
243,000
243,000
248,000
248,000
249,000
249,000
250,000
248,000
248,000
248,000
248,000
243,000
246,000
11,250,000
State Bank of India CUSIP #856285XL0 (FDIC #33682)
Citibank NA CUSIP #17312Q4A4 (FDIC #7213)
Morgan Stanley Bank NA CUSIP #61773TDG5 (FDIC #32992)
10,909,966.43 36.79%
Treasury Obligations
None None - 0.00 - 0.00% 0.00%
US Government Agency Securities
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
Federal Home Ln MTG Corp CUSIP #3134GXXN9
Federal Home Loan Bank CUSIP #3130AUSH8
Federal Home Ln MTG Corp CUSIP #3134GY2K7
Federal Home Loan Bank CUSIP #3130AUW34
Federal Home Ln MTG Corp CUSIP #3134GXNB6
Federal Home Loan Bank CUSIP #3130AN4N7
Federal Farm Credit Bank CUSIP #3133ENCD0
Federal Home Loan Bank CUSIP #3130AWFS4
Federal Farm Credit Bank CUSIP #3133EMH21
Federal Home Ln MTG Corp CUSIP #3134GYWG3
Federal Farm Credit Bank CUSIP #3133ENHC7
FHLMC Call CUSIP #3134GYK68 022327
12/29/23
02/06/24
11/15/24
02/14/25
03/28/25
07/14/25
10/27/25
03/13/26
06/15/26
07/27/26
12/14/26
02/23/27
12/30/27
08/22/28
500,000
500,000
500,000
250,000
500,000
1,000,000
1,000,000
500,000
250,000
500,000
500,000
500,000
500,000
500,000
7,500,000
500,000
499,280
500,000
250,000
500,000
1,000,000
1,000,000
500,000
250,000
500,000
500,000
498,500
500,000
499,750
7,497,530
498,837.91
499,139.75
499,488.73
248,505.03
481,786.32
934,781.30
929,722.43
498,114.85
227,447.79
498,739.46
457,860.79
497,666.68
497,515.53
497,243.30

2.800%

4.750%

5.310%

4.550%

2.250%

0.720%

1.040%

5.650%

0.900%

6.000%

1.600%

5.250%

5.100%

5.710%

2.997%
FHLMC Step-Up CUSIP #3134GYC67 123027
Federal Farm Cr Bks CUSIP #3133EPTV7
7,266,849.87 24.53%
Municipal Securities
US Bank Safekeeping
US Bank Safekeeping
Univ CA REGTS MED CTR Pool Rev CUSIP #913366EN6
California ST GO Taxable CUSIP #13063DMA3
5/15/2025
4/1/2026
500,000
500,000
1,000,000
504,865
474,635
979,500
503,995.00
474,615.00
978,610.00 3.27%

5.785%

2.650%

4.218%
19,750,000
Total Cash & Investments 30,580,522.44
19,727,030.00
30,557,552.44
19,155,426.30
29,896,913.70 3.36%
I hereby certify that this report is in compliance with the City’s Investment Policy as adopted by the City Council on May 10, 2023, and the source of market valuation is obtained from various bank statements, the monthly CERBT, CEPPT & LAIF statements and the investment safekeeping account statement with US Bank. The City has the ability to meet its expenditure requirements for the next six months.

December 22, 2023
An
PAGE 265 of 352
LAIF
Date
Date
Type of Transaction Amount
Amount
Notes
Notes
No Transactions This Month
East West Bank Money Market Account
Type of Transaction
11/2/2023 Transfer to East West Bank Operating Account
11/8/2023 Transfer to East West Bank Operating Account
11/16/2023 Transfer to East West Bank Operating Account (400,000.00) To Cover Operating Expenses for Month of November 2023 (375,000.00) To Cover Operating Expenses for Month of November 2023 (700,000.00) To Cover Operating Expenses for Month of November 2023 US Bank
Date Type of Transaction Amount Notes
11/20/2023 Customers Bank CD Matured 246,000.00 3.15% Interest CalPERS CERBT Trust
Date
Date
Type of Transaction Amount
Amount
Notes
Notes
No Transactions This Month
CalPERS CEPPT Trust
Type of Transaction
No Transactions This Month
PAGE 266 of 352
PMIA/LAIF Performance Report
as of 12/13/23
Quarterly Performance
Quarter Ended 09/30/23
PMIA Average Monthly
Effective Yields(1)
(2) LAIF Apportionment Rate : 3.59 November
October
September
August
July

3.843

3.670

3.534

3.434

3.305**

3.167
(2) LAIF Earnings Ratio : 0.00009812538629360
(1)* 0.29

0.986307739

3.48 3.42
256
LAIF Administrative Cost :
(1) LAIF Fair Value Factor :
(1) PMIA Daily :
(1) PMIA Quarter to Date : June
(1) PMIA Average Life :

Pooled Money Investment Account
Monthly Portfolio Composition (1)
10/31/23
$165.7 billion
Corporate
Bonds

0.31%
Commercial
Paper Time
Deposits

3.11%

5.32% Loans

0.23%
Certificates of
Deposit/Bank Notes

7.81%
Agencies

21.62% Treasuries

61.60%
Chart does not include $2,300,000.00 in mortgages, which equates to 0.001%. Percentages may not total 100% due to rounding.

Daily rates are now available here. View PMIA Daily Rates Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year. ** Revised
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PAGE 267 of 352
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PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 2014 0.244 0.236 0.236 0.233 0.228 0.228 0.244 0.260 0.246 0.261 0.261 0.267 2015 0.262 0.266 0.278 0.283 0.290 0.299 0.320 0.330 0.337 0.357 0.374 0.400 2016 0.446 0.467 0.506 0.525 0.552 0.576 0.588 0.614 0.634 0.654 0.678 0.719 2017 0.751 0.777 0.821 0.884 0.925 0.978 1.051 1.084 1.111 1.143 1.172 1.239 2018 1.350 1.412 1.524 1.661 1.755 1.854 1.944 1.998 2.063 2.144 2.208 2.291 2019 2.355 2.392 2.436 2.445 2.449 2.428 2.379 2.341 2.280 2.190 2.103 2.043 2020 1.967 1.912 1.787 1.648 1.363 1.217 0.920 0.784 0.685 0.620 0.576 0.540 https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 1/2 PAGE 268 of 352
12/12/23, 11:05 AM PMIA Average Monthly Effective Yields Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 0.458 0.407 0.357 0.339 0.315 0.262 0.221 0.221 0.206 0.203 0.203 0.212 2022 0.234 0.278 0.365 0.523 0.684 0.861 1.090 1.276 1.513 1.772 2.007 2.173 2023 2.425 2.624 2.831 2.870 2.993 3.167 3.305* 3.434 3.534 3.670 3.843 * Revised
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https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 2/2 PAGE 269 of 352
11/30/2023 11/30/2023
PAGE 270 of 352
PAGE 271 of 352
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: January 10, 2024
SUBJECT: RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT
FOR DECEMBER 2023

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City publishes a report on total disbursements each month pursuant to Government Code Sections 37202 and 37208.

DISCUSSION
There are three source points for disbursement: (1) items disbursed from the City’s General Checking account, including electronic funds transfers (EFTs); (2) items disbursed from the City’s Workers’ Compensation Account (collaboratively managed by City staff and the workers’ compensation thirdparty administrator); and (3) items disbursed through the payroll process, inclusive of direct deposit transfers to employees, hardcopy checks issued to employees, and electronic transfers to State and Federal taxing authorities.

FISCAL IMPACT & PROCUREMENT REVIEW
Procurement review is not applicable.

Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 272 of 352
DECEMBER 2023 DISBURSEMENTS SUMMARY
EXPENDITURES BY MONTH – PAST SIX MONTHS VERSUS PRIOR YEAR Description Am ount
General Account Checks $ 504,854
General Account Electronic Fund Transfers 1,427,572
Worker's Compensation Checks 106,662
Salaries and Taxes Paid 1,030,968
$ 3,070,056
Operating Expenditures $ 2,882,832 94%
CIP Expenditures 187,224 6%
$ 3,070,056
S chedule of Disbursem ents - Decem ber 2023
PAGE 273 of 352

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file the Monthly Disbursements Report for the month of December 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of December 2023.”

ATTACHMENTS

1. December 2023 Transactions by Account Summary
PAGE 274 of 352
User:

Printed: 01/03/2024 - 7:56AM
MSiegfried
Transactions by Account
Batch: 00000.00.0000
Accounts Payable
Account Number Vendor Description GL Date Check No Amount PO No 101-00-1060-0000 Advance Auto Parts Oil 12/15/2023 18619 1,162.65 Vendor Subtotal: 1,162.65
101-00-1060-0000 Ford of Montebello Drain Plug 12/15/2023 18645 25.47 101-00-1060-0000 Ford of Montebello Rear Shocks 12/15/2023 18645 1,266.20 101-00-1060-0000 Ford of Montebello Credit 12/15/2023 18645 -857.30 101-00-1060-0000 Ford of Montebello Credit 12/15/2023 18645 -285.77 Vendor Subtotal: 148.60
101-00-1060-0000 O'Reilly Auto Parts Filters 12/01/2023 0 86.73 101-00-1060-0000 O'Reilly Auto Parts Filters 12/01/2023 0 243.79 101-00-1060-0000 O'Reilly Auto Parts Credit 12/15/2023 0 -21.03 101-00-1060-0000 O'Reilly Auto Parts Batteries 12/15/2023 0 357.42 101-00-1060-0000 O'Reilly Auto Parts Rotors & Pads 12/29/2023 0 131.39 101-00-1060-0000 O'Reilly Auto Parts Rotors & Pads 12/29/2023 0 131.39 101-00-1060-0000 O'Reilly Auto Parts Knock Sensors 12/29/2023 0 116.38 Vendor Subtotal: 1,046.07
101-00-1060-0000 Tire Hub Tires (3) 12/01/2023 18608 353.43 101-00-1060-0000 Tire Hub Tires (14) 12/15/2023 18683 3,197.82 Vendor Subtotal: 3,551.25
101-00-1060-4340 Southern Counties Fuels Fuel Inventory 12/29/2023 0 21,760.01 Vendor Subtotal: 21,760.01
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 1 PAGE 275 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-00-3040-0000 California American Water Franchise Fees Oct-Nov 2023 12/01/2023 18570 189.43 101-00-3040-0000 California American Water Franchise Fee Oct-Nov 2023 12/15/2023 18632 225.77 101-00-3040-0000 California American Water Franchise Fees Sept-Nov 2023 12/29/2023 18700 187.30 Vendor Subtotal: 602.50
101-01-4376-0000 Office Depot Office Supplies 12/29/2023 18720 26.55 Vendor Subtotal: 26.55
101-01-4376-0000 U.S. Bank Amazon-Council Meeting Flag Spread 12/20/2023 18691 181.16 Vendor Subtotal: 181.16
101-01-4376-0000 Vina Engraving Name Badges 12/15/2023 18687 76.07 Vendor Subtotal: 76.07
101-01-4480-2872 U.S. Bank Meat & Essentials- Food City Council 12/20/2023 18691 116.00 101-01-4480-2872 U.S. Bank Starbucks-Coffee for Council Meeting 12/20/2023 18691 40.00 Vendor Subtotal: 156.00
101-08-4016-0000 Ameritas Life Insurance Corp Adjustment Premium Nov 2023 12/01/2023 18561 26.76 101-08-4016-0000 Ameritas Life Insurance Corp Adjustment Premium Dec 2023 12/29/2023 18695 26.76 Vendor Subtotal: 53.52
101-08-4016-0000 Delta Dental of California Adjustment Premium Dec 2023 12/01/2023 18575 148.56 101-08-4016-0000 Delta Dental of California Adjustment Premium Jan 2024 12/29/2023 18706 148.56 Vendor Subtotal: 297.12
101-08-4016-0000 John Penido Medical Retirement Dec 2023 12/29/2023 0 755.00 Vendor Subtotal: 755.00
101-08-4016-0000 PERS (Medical) Retired Premium Dec 2023 12/01/2023 0 13,200.00 101-08-4016-0000 PERS (Medical) Retired Premium Jan 2024 12/29/2023 0 12,800.00 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 2 PAGE 276 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 26,000.00
101 08 4150 0500 IntelesysOne Windows Server License Stoneman 12/01/2023 0 1,505 83 101-08-4150-0500 IntelesysOne Monthly IT Service Nov 2023 12/15/2023 0 15,480.39 Vendor Subtotal: 16,986.22
101-08-4150-0500 U.S. Bank Oracle-Public DNS Monthly Cost 12/20/2023 18691 2.70 Vendor Subtotal: 2.70
101-08-4150-0750 AT&T Mobility Citywide Cell Service Nov 2023 (Unif 12/15/2023 18629 2,252.39 101-08-4150-0750 AT&T Mobility Citywide Cell Service Nov 2023 (Non- 12/15/2023 18628 1,777.71 Vendor Subtotal: 4,030.10
101-08-4376-0000 AT&T Mobility Hotspot Service Nov 2023 (Uniform) 12/15/2023 18629 60.00 101-08-4376-0000 AT&T Mobility Hotspot Service Nov 2023 (Non-Unifo 12/15/2023 18628 50.00 Vendor Subtotal: 110.00
101-08-4500-4950 The Gas Company Gas Service Oct-Nov 2023-City Hall 12/01/2023 18606 130.89 Vendor Subtotal: 130.89
101-08-4500-9025 AT&T Phone Service Oct-Nov 2023 City Hall 12/01/2023 18562 784.44 Vendor Subtotal: 784.44
101-08-4500-9025 AT&T City Hall Compound Internet Service N 12/01/2023 18563 290.61 Vendor Subtotal: 290.61
101-08-4500-9460 California American Water Water Service Oct-Nov 2023-City Hall 12/15/2023 18632 117.64 Vendor Subtotal: 117.64
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 3 PAGE 277 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-09-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Nov 2023 12/01/2023 18561 9.84 Vendor Subtotal: 9.84
101-09-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 765.36 Vendor Subtotal: 765.36
101-09-4150-0000 Language Network, INC Chinese Translation-City Agendas 12/15/2023 0 652.40 Vendor Subtotal: 652.40
101-09-4150-0000 Quench USA, Inc Drinking Water Service Dec 2023-City 12/15/2023 18663 45.77 Vendor Subtotal: 45.77
101-09-4150-0000 U.S. Bank City of San Marino-Test Credit Transac 12/20/2023 18691 0.25 Vendor Subtotal: 0.25
101-09-4150-0500 Cities Digital Laserfiche Annual Support 2/24/24-2/2 12/29/2023 18703 1,300.00 Vendor Subtotal: 1,300.00
101-09-4150-0500 Granicus LLC Agenda Management-Legacy SKU Au 12/29/2023 0 5,518.80 101-09-4150-0500 Granicus LLC Agenda Management-Legacy SKU-Vid 12/29/2023 0 2,759.40 101-09-4150-0500 Granicus LLC Agenda Management-Meeting Manage 12/29/2023 0 9,690.29 Vendor Subtotal: 17,968.49
101-09-4202-0000 LC - M News Inc Public Notice Oct 2023 12/01/2023 18594 1,038.00 Vendor Subtotal: 1,038.00
101-09-4376-0000 IntelesysOne Charger for Laptop 12/01/2023 0 20.47 Vendor Subtotal: 20.47
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 4 PAGE 278 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-09-4376-0000 Office Depot Office Supplies 12/01/2023 18592 21.16 101-09-4376-0000 Office Depot Office & Breakroom Supplies 12/29/2023 18720 66.00 Vendor Subtotal: 87.16
101-09-4376-0000 U.S. Bank Amazon-Whiteboard Supplies 12/20/2023 18691 183.47 101-09-4376-0000 U.S. Bank Amazon-Employee Morale Competitio 12/20/2023 18691 39.36 101-09-4376-0000 U.S. Bank Photo Prints-Fire Centennial Photo Pri 12/20/2023 18691 13.06 Vendor Subtotal: 235.89
101-09-4396-0000 U.S. Bank Women Leading Government-Member 12/20/2023 18691 51.85 101-09-4396-0000 U.S. Bank Amazon Prime-Annual Membership-C 12/20/2023 18691 68.30 Vendor Subtotal: 120.15
101-09-4480-0000 U.S. Bank USC Parking-Conference Parking P.Es 12/20/2023 18691 20.50 Vendor Subtotal: 20.50
101-09-4480-0000 Alison Walker Training-Per Diem Rate Incidentals (3 12/15/2023 0 15.00 101-09-4480-0000 Alison Walker Training-Per Diem Rate Lunch (1) 12/1 12/15/2023 0 18.00 101-09-4480-0000 Alison Walker Training-Mileage 12/13/23-12/15/23 12/15/2023 0 159.82 101-09-4480-0000 Alison Walker Training-Per Diem Rate Dinner (3) 12/ 12/15/2023 0 102.00 101-09-4480-0000 Alison Walker Reimbursement-Lodging 2 Nights-Con 12/29/2023 0 426.00 Vendor Subtotal 720 82
101-10-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 288.01 Vendor Subtotal: 288.01
101-10-4106-3415 Burke, Williams & Sorensen LLP Legal Service Oct 2023 12/29/2023 0 2,929.50 101 10 4106 3415 Burke, Williams & Sorensen LLP Legal Service Nov 2023 12/29/2023 0 9,009 00 Vendor Subtotal: 11,938.50
101-10-4106-3415 Steve A Filarsky, Attorney at Law Legal Service-Nov 2023 12/29/2023 0 102.00 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 5 PAGE 279 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 102.00
101-10-4150-0000 Nancy K. Bohl Inc Employee Support Service Fire & Poli 12/29/2023 18698 1,382.00 Vendor Subtotal: 1,382.00
101-10-4150-0000 Holman Professional Counseling Cen Employee Assistance Program Dec 202 12/01/2023 0 541.68 Vendor Subtotal: 541.68
101-10-4150-0000 PERS (Medical) Admin Fee for Active Dec 2023 12/01/2023 0 467.55 101-10-4150-0000 PERS (Medical) Admin Fee for Retired Dec 2023 12/01/2023 0 137.37 101-10-4150-0000 PERS (Medical) Admin Fee for Retired Jan 2024 12/29/2023 0 145.16 101-10-4150-0000 PERS (Medical) Admin Fee for Active Jan 2024 12/29/2023 0 519.43 Vendor Subtotal: 1,269.51
101-10-4150-0000 USI Insurance Service National, Inc Group Benefit Dec 2023 12/01/2023 18612 1,250.00 101-10-4150-0000 USI Insurance Service National, Inc Group Benefit Jan 2024 12/29/2023 18732 1,250.00 Vendor Subtotal: 2,500.00
101-10-4376-0000 Office Depot Office Supplies 12/01/2023 18592 300.59 101-10-4376-0000 Office Depot Office Supplies 12/29/2023 18720 30.24 Vendor Subtotal: 330.83
101-10-4376-0000 U.S. Bank Office Depot-Office Supplies 12/20/2023 18691 78.08 101-10-4376-0000 U.S. Bank Office Depot-Office Supplies 12/20/2023 18691 8.81 Vendor Subtotal: 86.89
101-10-4436-0000 Ruben Flores Employee Recognition Luncheon Cate 12/15/2023 18644 1,447.03 Vendor Subtotal: 1,447.03
101-10-4436-0000 St. George's Medical Clinic Pre-Employment TB Assessment-A.Vi 12/29/2023 18727 35.00 101-10-4436-0000 St. George's Medical Clinic Pre-Employment TB Assessment-K.Li 12/29/2023 18727 35.00 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 6 PAGE 280 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-10-4436-0000 St. George's Medical Clinic Pre-Employment TB Assessment-C.Ch 12/29/2023 18727 35.00 Vendor Subtotal: 105.00
101-10-4436-0000 U.S. Bank Amazon-Employee Appreciation Raffl 12/20/2023 18691 109.49 101-10-4436-0000 U.S. Bank Best Buy's-Employee Appreciation Raf 12/20/2023 18691 547.49 101-10-4436-0000 U.S. Bank Amazon-Employee Appreciation Raffl 12/20/2023 18691 109.49 101-10-4436-0000 U.S. Bank Best Buy's-Employee Appreciation Raf 12/20/2023 18691 334.49 101-10-4436-0000 U.S. Bank Amazon-Employee Appreciation Raffl 12/20/2023 18691 186.13 101-10-4436-0000 U.S. Bank Smart & Final-Drinks for Staff Trunk o 12/20/2023 18691 95.56 101-10-4436-0000 U.S. Bank Costco-Pizza for Staff Trunk or Treat 12/20/2023 18691 65.82 101-10-4436-0000 U.S. Bank Mendocino Farms- Library Interview P 12/20/2023 18691 31.13 Vendor Subtotal: 1,479.60
101-10-4468-0000 U.S. Bank Smart & Final-Water & Snacks for Tra 12/20/2023 18691 37.47 101-10-4468-0000 U.S. Bank Ralphs-Water & Snack Training 12/20/2023 18691 53.05 Vendor Subtotal 90.52
101-10-4480-0000 U.S. Bank Hyatt Regency-Conference 3 Nights L 12/20/2023 18691 1,010.82 Vendor Subtotal: 1,010.82
101-11-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 229.16 Vendor Subtotal 229 16
101-11-4316-0000 Canon Financial Services Inc Copier Lease-Nov 2023 2nd Floor City 12/01/2023 18571 287.82 101-11-4316-0000 Canon Financial Services Inc Copier Lease Dec 2023-2nd Floor City 12/29/2023 18701 287.82 Vendor Subtotal: 575.64
101 11 4316 0000 CopyFree Technology Inc Copier Base Rate Charge 11/23/23-12/ nd Fl or C 12/01/2023 0 149 39 Vendor Subtotal: 149.39
101-11-4376-0000 Office Depot Toner & Office Supplies 12/15/2023 18661 229.06 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 7 PAGE 281 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 229.06
101 11 4376 0000 U S Bank Amazon-HDMI Cable for Council Cha 12/20/2023 18691 16 63 Vendor Subtotal: 16.63
101-11-4396-0000 U.S. Bank Amazon Prime-Annual Membership-F 12/20/2023 18691 68.31 101-11-4396-0000 U.S. Bank CSMFO-Membership M.Siegfried 12/20/2023 18691 135.00 Vendor Subtotal: 203.31
101-11-4480-0000 U.S. Bank CSMFO-Luncheon M.Siegfried,A.Han 12/20/2023 18691 150.00 Vendor Subtotal: 150.00
101-14-3106-0000 Julia Yiu Refund-Tree Permit 1721 Oak Grove A 12/15/2023 18618 415.00 Vendor Subtotal: 415.00
101-14-3312-0000 David Sheen Refund-CUP Application 2196 Adair S 12/01/2023 18557 3,305.00 Vendor Subtotal: 3,305.00
101-14-3312-0000 Bozena Wrobel Refund-Street Container Deposit 1444 12/01/2023 18558 500.00 Vendor Subtotal: 500.00
101-14-3312-0000 Dongliang Zhang Refund-DRC Application 1705 Oak Gr 12/15/2023 18616 935.00 Vendor Subtotal: 935.00
101-14-3312-0000 ALT Roofing Refund-DRC Application 2020 Lorain 12/15/2023 18617 655.00 Vendor Subtotal: 655.00
101-14-3312-0000 Tirah Louise Samura Refund-DRC Application 345 Oak Stre 12/29/2023 18692 935.00 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 8 PAGE 282 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 935.00
101-14-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 -44.53 Vendor Subtotal: -44.53
101-14-4104-6270 The Code Group Inc Fire Plan Check Service Oct 2023 12/01/2023 0 944.00 101-14-4104-6270 The Code Group Inc Over the Counter Plan Check Service O 12/01/2023 0 427.50 101-14-4104-6270 The Code Group Inc Plan Check Service Oct 2023 12/01/2023 0 4,565.00 101-14-4104-6270 The Code Group Inc Inspection Service Oct 2023 12/01/2023 0 8,842.49 101-14-4104-6270 The Code Group Inc Fire Plan Check Service Nov 2023 12/29/2023 0 2,081.50 101-14-4104-6270 The Code Group Inc Plan Check Service Nov 2023 12/29/2023 0 4,840.00 101-14-4104-6270 The Code Group Inc Inspection Service Nov 2023 12/29/2023 0 6,855.85 101-14-4104-6270 The Code Group Inc Over the Counter Plan Check Service N 12/29/2023 0 380.00 Vendor Subtotal: 28,936.34
101-14-4316-0000 Canon Financial Services Inc Copier Lease-Nov 2023 -CDD 12/01/2023 18571 161.67 101-14-4316-0000 Canon Financial Services Inc Copier Lease-Nov 2023 -Stoneman 12/01/2023 18571 55.85 101-14-4316-0000 Canon Financial Services Inc Copier Lease Dec 2023-CDD 12/29/2023 18701 161.67 Vendor Subtotal: 379.19
101-14-4316-0000 CopyFree Technology Inc Copier Base Rate Charge 11/17/23-12 12/01/2023 0 28.41 101-14-4316-0000 CopyFree Technology Inc Copier Usages 11/21/23-12/20/23-CD 12/01/2023 0 120.81 101-14-4316-0000 CopyFree Technology Inc Copier Base Rate Charge 8/21/23-11/2 12/01/2023 0 297.83 101-14-4316-0000 CopyFree Technology Inc Copier Base Rate 12/21/23-1/20/24-CD 12/29/2023 0 297.83 Vendor Subtotal: 744.88
101-14-4376-0000 Office Depot Office Supplies 12/29/2023 18720 72.54 101-14-4376-0000 Office Depot Office Supplies 12/29/2023 18720 120.13 Vendor Subtotal: 192.67
101-14-4376-0000 Dri-Stick Decal Corp Business License Stickers 12/01/2023 0 818.03 Vendor Subtotal: 818.03
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 9 PAGE 283 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-14-4376-0000 U.S. Bank Grainger-Sound Level Calibrator-Code 12/20/2023 18691 216.72 Vendor Subtotal: 216.72
101-14-4396-0000 U.S. Bank Amazon Prime-Annual Membership-C 12/20/2023 18691 68.30 Vendor Subtotal: 68.30
101-14-4500-9025 AT&T City Hall Compound Internet Service N 12/01/2023 18563 290.61 Vendor Subtotal: 290.61
101-14-4500-9025 AT&T Mobility Hotspot Service Nov 2023 (Bldg. Inspe 12/15/2023 18628 20.00 Vendor Subtotal: 20.00
101-14-4508-0000 WEX Bank Fuel 10/26/23-11/25/23-CDD 12/29/2023 18736 91.36 Vendor Subtotal: 91.36
101-36-4376-0000 U.S. Bank Amazon-Emergency Kits 12/20/2023 18691 437.70 Vendor Subtotal: 437.70
101-36-4500-9025 AT&T Phone Service Oct-Nov 2023 EOC 12/01/2023 18562 361.09 Vendor Subtotal: 361.09
101-36-4500-9025 Charter Communications Cable Service 11/8/23-12/7/23-EOC 12/01/2023 18607 121.85 Vendor Subtotal: 121.85
101-40-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 861.06 Vendor Subtotal: 861.06
101-40-4104-0000 EcoNomics, Inc Solid Waste Negotiation Oct 2023 12/01/2023 18577 1,950.84 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 10 PAGE 284 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,950.84
101-40-4104-0000 Transtech Engineers, Inc Traffic Engineer- Rose Rd 12/29/2023 18731 140.00 101-40-4104-0000 Transtech Engineers, Inc Traffic Engineer- Rose Rd 12/29/2023 18731 65.00 101-40-4104-0000 Transtech Engineers, Inc Traffic Engineer- Duarte Rd Traffic Ca 12/29/2023 18731 140.00 101-40-4104-0000 Transtech Engineers, Inc Traffic Engineer- VMT Guidelines 12/29/2023 18731 75.00 Vendor Subtotal: 420.00
101-40-4150-0000 Aramark Cleaning Uniform Service 12/01/2023 18560 40.01 101-40-4150-0000 Aramark Cleaning Uniform Service 12/01/2023 18560 104.05 101-40-4150-0000 Aramark Cleaning Uniform Service 12/01/2023 18560 37.69 101-40-4150-0000 Aramark Cleaning Uniform Service 12/01/2023 18560 104.05 101-40-4150-0000 Aramark Cleaning Uniform Service 12/15/2023 18623 37.69 101-40-4150-0000 Aramark Cleaning Uniform Service 12/15/2023 18623 37.69 101-40-4150-0000 Aramark Cleaning Uniform Service 12/15/2023 18623 105.24 101-40-4150-0000 Aramark Cleaning Uniform Service 12/15/2023 18623 107.09 101-40-4150-0000 Aramark Cleaning Uniform Service 12/29/2023 18694 107.26 101-40-4150-0000 Aramark Cleaning Uniform Service 12/29/2023 18694 37.69 101-40-4150-0000 Aramark Cleaning Uniform Service 12/29/2023 18694 37.69 101-40-4150-0000 Aramark Cleaning Uniform Service 12/29/2023 18694 105.24 Vendor Subtotal: 861.39
101-40-4150-0500 U.S. Bank Apple.com ICloud Storage-PW 12/20/2023 18691 2.99 Vendor Subtotal: 2.99
101-40-4316-0000 Canon Financial Services Inc Copier Lease-Nov 2023 PW Admin 12/01/2023 18571 322.98 101-40-4316-0000 Canon Financial Services Inc Copier Lease Sept 2023-PW Admin 12/15/2023 18633 322.98 Vendor Subtotal: 645.96
101-40-4376-0000 CopyFree Technology Inc Shipping-Copier Toner 12/29/2023 0 16.62 Vendor Subtotal: 16.62
101-40-4376-0000 Remington Pure Drinking Water Service Nov 202-PW 12/01/2023 18603 38.00 101-40-4376-0000 Remington Pure Drinking Water Service Dec 2023-PW 12/29/2023 18726 38.00 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 11 PAGE 285 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 76.00
101-40-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 12/20/2023 18691 184.83 101-40-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 12/20/2023 18691 28.08 101-40-4376-0000 U.S. Bank Office Depot-Office Supplies 12/20/2023 18691 95.88 101-40-4376-0000 U.S. Bank Costco-Trunk or Treat Supplies 12/20/2023 18691 176.90 101-40-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 12/20/2023 18691 68.55 Vendor Subtotal: 554.24
101-40-4396-0000 U.S. Bank Amazon Prime-Annual Membership-P 12/20/2023 18691 68.30 Vendor Subtotal: 68.30
101-40-4468-0000 U.S. Bank CA Dept Pesticide Regulation- License 12/20/2023 18691 60.00 101-40-4468-0000 U.S. Bank Pesticide Applicators-Seminar B.Macia 12/20/2023 18691 100.00 101-40-4468-0000 U.S. Bank League of CA Cities-PW Institute Regi 12/20/2023 18691 675.00 101-40-4468-0000 U.S. Bank SMA-Membership L.Hall 12/20/2023 18691 95.00 Vendor Subtotal: 930.00
101-40-4480-0000 U.S. Bank Lowes Hotel -Conference Hotel 3 Nigh 12/20/2023 18691 815.13 Vendor Subtotal: 815.13
101-40-4492-0003 Aramark Cleaning Uniform Service 12/01/2023 18560 95.29 101-40-4492-0003 Aramark Cleaning Uniform Service 12/01/2023 18560 34.52 101-40-4492-0003 Aramark Cleaning Uniform Service 12/01/2023 18560 36.64 101-40-4492-0003 Aramark Cleaning Uniform Service 12/01/2023 18560 95.29 101-40-4492-0003 Aramark Cleaning Uniform Service 12/15/2023 18623 98.08 101-40-4492-0003 Aramark Cleaning Uniform Service 12/15/2023 18623 96.38 101-40-4492-0003 Aramark Cleaning Uniform Service 12/15/2023 18623 34.52 101-40-4492-0003 Aramark Cleaning Uniform Service 12/15/2023 18623 34.52 101-40-4492-0003 Aramark Cleaning Uniform Service 12/29/2023 18694 34.52 101-40-4492-0003 Aramark Cleaning Uniform Service 12/29/2023 18694 98.80 101-40-4492-0003 Aramark Cleaning Uniform Service 12/29/2023 18694 34.52 101-40-4492-0003 Aramark Cleaning Uniform Service 12/29/2023 18694 96.38 Vendor Subtotal: 789.46
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 12 PAGE 286 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4492-0004 Aramark Cleaning Uniform Service 12/01/2023 18560 137.39 101-40-4492-0004 Aramark Cleaning Uniform Service 12/01/2023 18560 49.76 101-40-4492-0004 Aramark Cleaning Uniform Service 12/01/2023 18560 52.82 101-40-4492-0004 Aramark Cleaning Uniform Service 12/01/2023 18560 137.39 101-40-4492-0004 Aramark Cleaning Uniform Service 12/15/2023 18623 49.76 101-40-4492-0004 Aramark Cleaning Uniform Service 12/15/2023 18623 138.95 101-40-4492-0004 Aramark Cleaning Uniform Service 12/15/2023 18623 49.76 101-40-4492-0004 Aramark Cleaning Uniform Service 12/15/2023 18623 141.40 101-40-4492-0004 Aramark Cleaning Uniform Service 12/29/2023 18694 138.95 101-40-4492-0004 Aramark Cleaning Uniform Service 12/29/2023 18694 49.76 101-40-4492-0004 Aramark Cleaning Uniform Service 12/29/2023 18694 49.76 101-40-4492-0004 Aramark Cleaning Uniform Service 12/29/2023 18694 142.01 Vendor Subtotal: 1,137.71
101-40-4500-9025 AT&T City Hall Compound Internet Service N 12/01/2023 18563 183.55 Vendor Subtotal: 183.55
101-42-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 110.77 Vendor Subtotal: 110.77
101-42-4150-0000 R & A Tank Technologies LLC Gas Tank Monthly Inspection-Nov 202 12/01/2023 18599 150.00 101-42-4150-0000 R & A Tank Technologies LLC Gas Tank Monthly Inspection-Dec 202 12/29/2023 18722 150.00 Vendor Subtotal: 300.00
101-42-4376-0000 U.S. Bank Home Depot-Supplies 12/20/2023 18691 32.81 Vendor Subtotal: 32.81
101-42-4452-0000 U.S. Bank Home Depot-Tools 12/20/2023 18691 80.73 Vendor Subtotal: 80.73
101-42-4508-0000 All Car Specialists Inc Smog - 2013 Ford F-150 12/29/2023 18693 72.00 Vendor Subtotal: 72.00
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 13 PAGE 287 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-44-4150-0000 316 Engineering & Construction Sewer Cleaning & Maintenance-Cityw 12/15/2023 0 82,393.59 Vendor Subtotal: 82,393.59
101-44-4150-5170 GWMA Harbor Toxic Upstream 22-23 (TMDL 12/29/2023 18713 600.46 Vendor Subtotal: 600.46
101-44-4150-5170 SWRCB Fees Annual Stormwater Permit 7/1/23-6/30 12/01/2023 18604 10,602.00 101-44-4150-5170 SWRCB Fees State Water Board Annual Permit 7/1/2 12/15/2023 18675 3,746.00 Vendor Subtotal: 14,348.00
101-48-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 196.42 Vendor Subtotal: 196.42
101-48-4150-0000 County Sanitation Districts Tire Disposal 12/15/2023 18638 70.06 Vendor Subtotal: 70.06
101-48-4150-0000 Homeboy Recycling E-Waste Pickup 12/4/23 12/29/2023 18714 749.80 Vendor Subtotal: 749.80
101-48-4150-0000 L.A. Co. Dept of Public Works Signal Maintenance Oct 2023 12/01/2023 18585 167.35 101-48-4150-0000 L.A. Co. Dept of Public Works Traffic Signal Maintenance Nov 2023 12/29/2023 18716 487.33 Vendor Subtotal: 654.68
101-48-4150-0000 Power Trip Rentals Light Tower -Halloween 12/01/2023 0 783.12 Vendor Subtotal: 783.12
101-48-4150-0000 Yunex LLC Traffic Signal Call Outs Sept 2023 12/01/2023 0 972.44 101-48-4150-0000 Yunex LLC Traffic Signal Maintenance Sept 2023 12/01/2023 0 1,233.75 101-48-4150-0000 Yunex LLC Traffic Signal Maintenance Oct 2023 12/15/2023 0 1,233.75 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 14 PAGE 288 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 3,439.94
101 48 4150 9020 Athens Services Street Sweeping Nov 2023 12/15/2023 18626 16,658 91 Vendor Subtotal: 16,658.91
101-48-4376-0000 Ganahl Lumber Company Entry Way Floodlights 12/15/2023 18648 11.87 101-48-4376-0000 Ganahl Lumber Company Post Sign Replacement 12/15/2023 18648 131.50 Vendor Subtotal: 143.37
101-48-4376-0000 JCL Traffic Lane Closed Signs 12/15/2023 18652 197.79 101-48-4376-0000 JCL Traffic Right Turn Only Signs 12/29/2023 18715 185.11 Vendor Subtotal: 382.90
101-48-4376-0000 Lawn Mower Corner Safety Vest & Rain Boots 12/15/2023 18653 219.30 101-48-4376-0000 Lawn Mower Corner Safety Vest 12/29/2023 18717 33.06 Vendor Subtotal: 252.36
101-48-4376-0000 United Rock Products Sand 12/15/2023 18685 177.73 Vendor Subtotal: 177.73
101-48-4376-0000 U.S. Bank Harbor Freight Tools-Tool Cabinet 12/20/2023 18691 1,970.99 101-48-4376-0000 U.S. Bank Home Depot-Street Supplies 12/20/2023 18691 249.05 101-48-4376-0000 U.S. Bank Home Depot-Street Maintenance Supp 12/20/2023 18691 48.47 101-48-4376-0000 U.S. Bank Home Depot-Streetlight Timer 12/20/2023 18691 145.49 Vendor Subtotal: 2,414.00
101-48-4500-1980 Southern California Edison Electrical Service Oct-Nov 2023-Stree 12/01/2023 18602 92.09 101-48-4500-1980 Southern California Edison Electrical Service Nov 2023-Streets 12/15/2023 18669 152.90 Vendor Subtotal: 244.99
101-48-4508-0000 All Car Specialists Inc Smog - 2017 Ford F-250 12/29/2023 18693 72.00 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 15 PAGE 289 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 72.00
101-48-4508-0000 U.S. Bank Home Depot Supplies for Truck #5115 12/20/2023 18691 114.86 Vendor Subtotal: 114.86
101-50-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Dec 2023 12/01/2023 18586 -5.30 101-50-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Jan 2024 12/29/2023 18718 -5.30 Vendor Subtotal: -10.60
101-50-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 454.99 Vendor Subtotal: 454.99
101-50-4376-0000 Antrim's Inc Keys 12/15/2023 18624 36.66 Vendor Subtotal: 36.66
101-50-4376-0000 Ganahl Lumber Company Replace Window-Lacy Park 12/01/2023 18583 71.46 Vendor Subtotal: 71.46
101-50-4376-0000 Remington Pure Drinking Water Service Nov 202-Lacy 12/01/2023 18603 79.99 101-50-4376-0000 Remington Pure Drinking Water Service Dec 2023-Lacy 12/29/2023 18726 79.99 Vendor Subtotal: 159.98
101-50-4376-0000 U.S. Bank Amazon-Office Supplies 12/20/2023 18691 14.01 101-50-4376-0000 U.S. Bank Amazon-Credit 12/20/2023 18691 -41.61 101-50-4376-0000 U.S. Bank Amazon-Office Supplies 12/20/2023 18691 51.96 101-50-4376-0000 U.S. Bank Amazon-Park Supplies 12/20/2023 18691 38.31 101-50-4376-0000 U.S. Bank Home Depot-Extension Cords 12/20/2023 18691 179.12 101-50-4376-0000 U.S. Bank Amazon-Credit 12/20/2023 18691 -53.36 101-50-4376-0000 U.S. Bank Harry's Glass Shop- Breakroom Glass 12/20/2023 18691 21.70 Vendor Subtotal: 210.13
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 16 PAGE 290 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-50-4452-0000 U.S. Bank LA Verne Power-Hedge Trimmer Batte 12/20/2023 18691 25.00 Vendor Subtotal: 25.00
101-50-4500-4950 The Gas Company Gas Service Oct-Nov 2023-Lacy Park 12/01/2023 18606 40.89 Vendor Subtotal: 40.89
101-50-4500-9025 AT&T Phone Service Nov 2023-Lacy Park 12/15/2023 18627 30.81 Vendor Subtotal: 30.81
101-50-4500-9025 Charter Communications Cable Internet Service 11/25/23-12/24/ 12/15/2023 18681 149.98 Vendor Subtotal: 149.98
101-50-4500-9460 California American Water Water Service Oct-Nov 2023-Lacy Par 12/01/2023 18570 8,956.57 101-50-4500-9460 California American Water Water Service Oct-Nov 2023-Lacy Par 12/15/2023 18632 4,274.17 101-50-4500-9460 California American Water Water Service Sept-Nov 2023-Lacy Pa 12/29/2023 18700 5,886.16 Vendor Subtotal: 19,116.90
101-50-4508-0000 GDN Southwest LLC Bobcat Repair 12/29/2023 18697 1,039.79 Vendor Subtotal: 1,039.79
101-52-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 536.02 Vendor Subtotal: 536.02
101-52-4150-0000 County of Los Angles Public Health Backflow Prevention Assembly-1890 H 12/01/2023 18573 37.00 Vendor Subtotal: 37.00
101-52-4150-0000 Mariposa Tree Management Inc Citywide Tree Pruning Service Oct 202 12/01/2023 0 31,962.61 101-52-4150-0000 Mariposa Tree Management Inc Tree & Stump Removal (1) 980 Winsto 12/01/2023 0 771.75 101-52-4150-0000 Mariposa Tree Management Inc Tree Trimming- 8 Trees 10/27/23 12/01/2023 0 6,548.85 101-52-4150-0000 Mariposa Tree Management Inc Tree Service-Tree Removal Lacy Park 12/29/2023 0 2,328.48 101-52-4150-0000 Mariposa Tree Management Inc Tree Service-Stump Removal Lacy Par 12/29/2023 0 776.16 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 17 PAGE 291 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 42,387.85
101-52-4376-0000 JHM Supply Irrigation Supplies 12/01/2023 0 233.79 101-52-4376-0000 JHM Supply Irrigation Supplies 12/15/2023 0 224.62 Vendor Subtotal: 458.41
101-52-4376-0000 U.S. Bank Safety Gear-Safety Vest 12/20/2023 18691 199.24 Vendor Subtotal: 199.24
101-52-4404-0000 Norman's Nursery Inc Plants 12/15/2023 18660 128.45 Vendor Subtotal: 128.45
101-52-4404-0000 San Gabriel Nursery & Florist Poinsettia-City Facilities 12/15/2023 18670 485.74 101-52-4404-0000 San Gabriel Nursery & Florist Poinsettia-City Facilities 12/15/2023 18670 969.58 101-52-4404-0000 San Gabriel Nursery & Florist Poinsettia-City Facilities 12/15/2023 18670 722.66 Vendor Subtotal: 2,177.98
101-52-4500-9460 California American Water Water Service Oct-Nov 2023-Grounds 12/01/2023 18570 8,338.91 101-52-4500-9460 California American Water Water Service Oct-Nov 2023-Grounds 12/15/2023 18632 15,072.80 101-52-4500-9460 California American Water Water Service Sept-Nov 2023-Grounds 12/29/2023 18700 10,088.08 Vendor Subtotal: 33,499.79
101-52-4500-9460 City of Alhambra Utilities Dept Water Service Sept-Oct 2023-Grounds 12/01/2023 18572 193.68 101-52-4500-9460 City of Alhambra Utilities Dept Water Service Sept-Nov 2023-Grounds 12/15/2023 18636 90.40 Vendor Subtotal: 284.08
101-52-4508-0000 All Car Specialists Inc Smog - 2008 Ford F-250 12/29/2023 18693 72.00 101-52-4508-0000 All Car Specialists Inc Smog - 2015 Ford F-250 12/29/2023 18693 72.00 Vendor Subtotal: 144.00
101-53-4150-0000 Roger L Mendell AC Maintenance-City Hall 12/29/2023 0 216.00 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 18 PAGE 292 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-53-4150-0000 Roger L Mendell AC Maintenance-PD 12/29/2023 0 533.96 Vendor Subtotal: 749.96
101-53-4150-0000 ASSA Abloy Entrance Systems US In Elevator Service-Library 12/29/2023 18696 750.66 Vendor Subtotal: 750.66
101-53-4150-0000 Beta Security Systems Annual Fire Alarm Inspection-Stonema 12/15/2023 18631 1,050.00 Vendor Subtotal: 1,050.00
101-53-4150-0000 Dynamic Building Maintenance Citywide Janitorial Service Nov 2023 12/15/2023 0 6,866.00 Vendor Subtotal: 6,866.00
101-53-4150-0000 Graycon Inc HVAC Quarterly Maintenance-Library 12/29/2023 18712 1,983.00 Vendor Subtotal: 1,983.00
101-53-4150-0000 SDS Security Design Systems Fire Alarm Service-Jan 2024-SMCC 12/15/2023 18668 150.00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service-Jan 2024-City Hall 12/15/2023 18668 95.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service-Jan-March 202 12/15/2023 18668 195.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service-Jan 2024-FD 12/15/2023 18668 107.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service-Jan 2024-SMC 12/15/2023 18668 148.49 101-53-4150-0000 SDS Security Design Systems Security Alarm Service-Jan 2024-Thur 12/15/2023 18668 42.00 Vendor Subtotal: 737.49
101-53-4150-0000 Smoke Guard California , Inc Smoke Alarm Annual Inspection-Libra 12/15/2023 18671 1,250.00 Vendor Subtotal: 1,250.00
101-53-4150-0000 Total Exterminating Inc Monthly Extermination Service-Librar 12/15/2023 0 125.00 101-53-4150-0000 Total Exterminating Inc Monthly Extermination Service-SMCC 12/15/2023 0 125.00 Vendor Subtotal: 250.00
101-53-4150-0000 U.S. Fire Protection 5 Years Sprinkler Inspection City Hall 12/01/2023 18611 675.00 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 19 PAGE 293 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 675.00
101 53 4150 0000 Pieter Van Gaalen Lighting Upgrading LED-Library 12/29/2023 18734 1,575 00 Vendor Subtotal: 1,575.00
101-53-4206-0000 U.S. Bank Home Depot-Supplies for PD Men's Re 12/20/2023 18691 29.93 101-53-4206-0000 U.S. Bank Home Depot-Maintenance Supplies 12/20/2023 18691 362.50 Vendor Subtotal: 392.43
101-53-4376-0000 Veritiv Operating Company Restroom Supplies-Stoneman 12/01/2023 0 4,856.44 101-53-4376-0000 Veritiv Operating Company Janitorial Supplies-City Hall Campus 12/15/2023 0 2,679.24 101-53-4376-0000 Veritiv Operating Company Janitorial Delivery Fee 11/2/23 12/29/2023 0 11.50 Vendor Subtotal: 7,547.18
101-53-4376-0000 Walters Wholesale Electric Co Lights-Library 12/29/2023 18735 238.33 Vendor Subtotal: 238.33
101-59-4010-0000 Delta Dental of California Adjustment Premium Jan 2024 12/29/2023 18706 48.20 Vendor Subtotal: 48.20
101-59-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 1,323.64 Vendor Subtotal: 1,323.64
101-59-4150-0000 The Sauce Creative Service Corp Community Service Winter Guide 23/2 12/15/2023 18680 4,200.00 Vendor Subtotal: 4,200.00
101-59-4396-0000 SCMAF-San Gabriel Valley Membership 2024-CSD 12/29/2023 0 145.00 Vendor Subtotal: 145.00
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 20 PAGE 294 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-59-4396-0000 U.S. Bank Amazon Prime-Annual Membership-C 12/20/2023 18691 68.30 101-59-4396-0000 U.S. Bank Amazon Prime-Annual Membership-L 12/20/2023 18691 68.30 Vendor Subtotal: 136.60
101-59-4412-0000 The Sauce Creative Service Corp Community Service Winter Guide 23/2 12/15/2023 18680 1,838.05 Vendor Subtotal: 1,838.05
101-59-4420-0000 The Sauce Creative Service Corp Community Service Winter Guide 23/2 12/15/2023 18680 6,806.56 Vendor Subtotal: 6,806.56
101-59-4468-0000 U.S. Bank CPRS Admin-Webinar C.Johnson 12/20/2023 18691 30.00 Vendor Subtotal: 30.00
101-59-4480-0000 U.S. Bank Loews Hotel-Conference Hotel 3 Nigh 12/20/2023 18691 815.13 101-59-4480-0000 U.S. Bank Habit-Conference Meal J.Plumley 12/20/2023 18691 11.09 101-59-4480-0000 U.S. Bank Habit-Conference Meal J.Plumley 12/20/2023 18691 13.23 Vendor Subtotal: 839.45
101-59-4492-0000 Imagen Inc Staff Uniform 12/15/2023 18651 391.34 Vendor Subtotal: 391.34
101-60-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 320.72 Vendor Subtotal: 320.72
101-60-4150-0000 Remington Pure Drinking Water Service Nov 2023-Ston 12/01/2023 18603 38.00 101-60-4150-0000 Remington Pure Drinking Water Service Dec 2023-Ston 12/29/2023 18726 38.00 Vendor Subtotal: 76.00
101-60-4316-0000 Canon Financial Services Inc Copier Lease-Nov 2023 SMCC 12/01/2023 18571 148.11 101-60-4316-0000 Canon Financial Services Inc Copier Lease-Nov 2023 -Stoneman 12/01/2023 18571 55.84 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 21 PAGE 295 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 203.95
101-60-4316-0000 CopyFree Technology Inc Copier Base Rate Charge 11/17/23 12 12/01/2023 0 28.41 101-60-4316-0000 CopyFree Technology Inc Copier Base Rate 12/11/23-1/10/24-SM 12/15/2023 0 207.63 Vendor Subtotal: 236.04
101-60-4376-0000 CopyFree Technology Inc Shipping Toner-SMCC 12/15/2023 0 16.62 Vendor Subtotal: 16.62
101-60-4376-0000 Office Depot Office Supplies & Toner 12/01/2023 18592 72.85 101-60-4376-0000 Office Depot Office Supplies & Paper 12/01/2023 18592 82.28 101-60-4376-0000 Office Depot Paper 12/15/2023 18661 64.12 Vendor Subtotal: 219.25
101-60-4376-0000 U.S. Bank Amazon-Mouse Pads 12/20/2023 18691 25.97 101-60-4376-0000 U.S. Bank Amazon-AV Fireside Room-SMCC 12/20/2023 18691 90.55 Vendor Subtotal: 116.52
101-60-4398-0000 Eddie Covarrubias Mileage-Moving/Meeting-Stoneman 6 12/01/2023 0 23.45 Vendor Subtotal: 23.45
101-60-4398-0000 Angie Padilla Mileage-Stoneman/SMCC 9/1/23-11/7 12/01/2023 18596 38.11 Vendor Subtotal: 38.11
101-60-4398-0000 Alisa Yingling Mileage-City Hall/SMCC 8/31/23-11/2 12/01/2023 0 17.03 Vendor Subtotal: 17.03
101-62-4376-0000 Bryan Landon Jensen Radios-CSD 12/15/2023 18659 714.20 Vendor Subtotal: 714.20
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 22 PAGE 296 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-62-4376-0000 U.S. Bank Amazon-Lil'Learners Supplies 12/20/2023 18691 155.74 101-62-4376-0000 U.S. Bank Amazon-Lil'Learners Supplies 12/20/2023 18691 37.64 101-62-4376-0000 U.S. Bank Amazon-Lil'Learners Supplies 12/20/2023 18691 15.56 Vendor Subtotal: 208.94
101-62-4500-9025 U.S. Bank Tracphone-Credit Camp Phones 12/20/2023 18691 -32.40 101-62-4500-9025 U.S. Bank Tracphone-Credit Camp Phones 12/20/2023 18691 -32.47 Vendor Subtotal: -64.87
101-64-3336-0000 Quynh Nguyen Refund-Senior Trip 12/5/23 12/15/2023 18615 6.40 Vendor Subtotal: 6.40
101-64-4376-0000 Ruben Flores Senior Holiday Event- Caterer 12/15/2 12/15/2023 18643 647.82 Vendor Subtotal: 647.82
101-64-4376-0000 U.S. Bank Amazon-Supplies Senior Holiday Even 12/20/2023 18691 38.31 101-64-4376-0000 U.S. Bank Amazon-Supplies Senior Holiday Even 12/20/2023 18691 96.83 101 64 4376 0000 U S Bank Amazon-Supplies Senior Holiday Even 12/20/2023 18691 36 12 101-64-4376-0000 U.S. Bank Dollar Tree-Supplies Senior Holiday E 12/20/2023 18691 179.71 Vendor Subtotal: 350.97
101-64-4486-0000 Gold Coast Tours Senior Trip 11/18/23 12/15/2023 18649 2,369.00 Vendor Subtotal: 2,369.00
101-66-4150-0000 American Red Cross First Aid Station- Trunk or Treat 10/27 12/15/2023 18622 500.00 Vendor Subtotal: 500.00
101-66-4150-0000 Arcadia Party Rentals Inc Tables & Linens -Home for the Holida 12/15/2023 18625 177.00 Vendor Subtotal: 177.00
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 23 PAGE 297 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-66-4150-0000 John Earl Eddings Santa Vista 12/8 & 12/13 Events 12/01/2023 18578 575.00 Vendor Subtotal: 575.00
101-66-4150-0000 The Christmas Light Guy Company Tree Lighting & City Hall Event-Final 12/15/2023 18677 10,729.50 Vendor Subtotal: 10,729.50
101-66-4308-0000 Cal- State Site Service Portable Restroom Holiday Lights Up 12/29/2023 0 1,068.87 Vendor Subtotal: 1,068.87
101-66-4308-0000 Ross Miller Sound System-Holiday Event 12/8/23 12/01/2023 18589 1,050.00 Vendor Subtotal: 1,050.00
101-66-4308-0000 Power Trip Rentals Light Towers-Holiday Light Up 12/8/2 12/29/2023 0 1,683.75 Vendor Subtotal: 1,683.75
101-66-4308-0000 San Gabriel Nursery & Florist Poinsettia- Home for the Holidays 12/29/2023 18725 176.22 Vendor Subtotal: 176.22
101-66-4376-0000 Bryan Landon Jensen Radios-CSD 12/15/2023 18659 714.20 Vendor Subtotal: 714.20
101-66-4376-0000 U.S. Bank Amazon-Supplies Holiday Light Up E 12/20/2023 18691 164.20 101-66-4376-0000 U.S. Bank Target-Trunk or Treat Candy 12/20/2023 18691 73.59 101-66-4376-0000 U.S. Bank Smart & Final- Movie Night Snacks 12/20/2023 18691 64.09 101-66-4376-0000 U.S. Bank Amazon-Credit 12/20/2023 18691 -15.32 101-66-4376-0000 U.S. Bank Amazon-Supplies Holiday Light Up E 12/20/2023 18691 623.96 101-66-4376-0000 U.S. Bank Amazon-Credit 12/20/2023 18691 -9.84 101-66-4376-0000 U.S. Bank Amazon-Valentine Program Supplies 12/20/2023 18691 32.78 101-66-4376-0000 U.S. Bank Amazon-Valentine Program Supplies 12/20/2023 18691 104.05 101-66-4376-0000 U.S. Bank Amazon-Credit 12/20/2023 18691 -5.90 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Decoration 12/20/2023 18691 163.02 101-66-4376-0000 U.S. Bank San Marino Toy Store-Trunk or Treat S 12/20/2023 18691 100.00 101-66-4376-0000 U.S. Bank Domino's -Movie Night Supplies 12/20/2023 18691 134.02 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 24 PAGE 298 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 12/20/2023 18691 157.05 101-66-4376-0000 U.S. Bank Amazon-Credit 12/20/2023 18691 -26.25 101-66-4376-0000 U.S. Bank Smart & Final-Movie Night Supplies 12/20/2023 18691 29.05 101-66-4376-0000 U.S. Bank 99 Cents Only-Trunk or Treat Supplies 12/20/2023 18691 45.10 101-66-4376-0000 U.S. Bank Sam's Club-Candy Canes Holiday Ligh 12/20/2023 18691 83.88 101-66-4376-0000 U.S. Bank Masamitsu-Holiday Light Up Supplies 12/20/2023 18691 50.00 101-66-4376-0000 U.S. Bank Huntington Store-Holiday Light Suppl 12/20/2023 18691 100.00 101-66-4376-0000 U.S. Bank Sam's Club-Cookies Holiday Light Up 12/20/2023 18691 480.20 101-66-4376-0000 U.S. Bank CA Snack Food- Movie Night Snacks 12/20/2023 18691 120.00 101-66-4376-0000 U.S. Bank Dollar Tree -Valentine Program Suppli 12/20/2023 18691 164.25 101-66-4376-0000 U.S. Bank San Marino Cafe-Trunk or Treat Suppl 12/20/2023 18691 25.00 101-66-4376-0000 U.S. Bank Amazon-Movie Night Supplies 12/20/2023 18691 15.32 101-66-4376-0000 U.S. Bank Pizzanista-Trunk or Treat Supplies 12/20/2023 18691 50.00 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 12/20/2023 18691 43.76 101-66-4376-0000 U.S. Bank Party City-Table Covers Holiday Light 12/20/2023 18691 65.15 101-66-4376-0000 U.S. Bank Amazon-Supplies Holiday Light Up E 12/20/2023 18691 116.40 101-66-4376-0000 U.S. Bank Amazon-Supplies Holiday Light Up E 12/20/2023 18691 184.56 101-66-4376-0000 U.S. Bank Target-Extension Cords Holiday Light 12/20/2023 18691 29.83 101-66-4376-0000 U.S. Bank Costco-Trunk or Treat Candy 12/20/2023 18691 79.95 101-66-4376-0000 U.S. Bank Meat & Essentials-Trunk or Treat Supp 12/20/2023 18691 50.00 101-66-4376-0000 U.S. Bank Peraza Design-Home for Holiday Bann 12/20/2023 18691 287.54 101-66-4376-0000 U.S. Bank Julienne-Holiday Light Up Supplies 12/20/2023 18691 50.00 101-66-4376-0000 U.S. Bank Amazon-Credit 12/20/2023 18691 -38.80 101-66-4376-0000 U.S. Bank Domino's Trunk or Treat Staff Dinner 12/20/2023 18691 223.55 101-66-4376-0000 U.S. Bank San Marino Cafe-Trunk or Treat Suppl 12/20/2023 18691 25.00 101-66-4376-0000 U.S. Bank Amazon-Valentine Program Supplies 12/20/2023 18691 86.95 101-66-4376-0000 U.S. Bank New Moon-Holiday Light Supplies 12/20/2023 18691 50.00 101-66-4376-0000 U.S. Bank Amazon-Credit 12/20/2023 18691 -77.60 101-66-4376-0000 U.S. Bank Big Lots-Supplies Holiday Light Up E 12/20/2023 18691 341.75 101-66-4376-0000 U.S. Bank Amazon-Valentine Program Supplies 12/20/2023 18691 13.00 Vendor Subtotal: 4,253.29
101-68-4102-0000 Andrew Chidester Contracted Classes-Sports Fall 2023 12/15/2023 0 3,519.00 Vendor Subtotal: 3,519.00
101-68-4102-0000 Brit-West Soccer Contracted Classes-Soccer Fall 2023 12/15/2023 0 4,531.20 Vendor Subtotal: 4,531.20
101-68-4102-0000 Nancy Tieu Chan Contracted Classes-Story & Steam-Fal 12/15/2023 18635 633.60 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 25 PAGE 299 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 633.60
101-68-4102-0000 Chess Masters Inc Contracted Classes-Chess Fall 2023 12/15/2023 0 1,152.00 Vendor Subtotal: 1,152.00
101-68-4102-0000 Hong-Yi Hiroki Ralpho Hon Contracted Classes-Piano Fall 2023 12/15/2023 18650 748.80 Vendor Subtotal: 748.80
101-68-4102-0000 Lango Foothills LLC Contracted Classes-Spanish Fall 2023 12/15/2023 0 1,036.80 Vendor Subtotal: 1,036.80
101-68-4102-0000 Johnny W Lee Contracted Classes-Tae Kwon Do Fall 12/15/2023 0 600.60 Vendor Subtotal: 600.60
101-68-4102-0000 Payke Gymnastics Contracted Classes-Gymnastics Fall 20 12/15/2023 18662 3,603.60 Vendor Subtotal: 3,603.60
101-68-4102-0000 Rocketology Contracted Classes-Science Fall 2023 12/15/2023 0 1,987.20 Vendor Subtotal: 1,987.20
101-68-4102-0000 Kris Sanders Yoga Instructor 10/17/23-12/12/23 12/15/2023 18666 400.00 Vendor Subtotal: 400.00
101-68-4102-0000 Tippi Toes West San Gabriel Valley Contracted Classes-Dance Fall 2023 12/15/2023 18682 1,897.20 Vendor Subtotal: 1,897.20
101-68-4102-0000 Mary Ulin Contracted Classes-English Fall 2023 12/15/2023 0 691.20 Vendor Subtotal: 691.20
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 26 PAGE 300 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-68-4102-0000 Cristina Weatherby Contracted Classes-Art Fall 2023 12/15/2023 18688 264.00 Vendor Subtotal: 264.00
101-68-4102-0000 Bi Dan Yu Contracted Classes-Art-Fall 2023 12/15/2023 18690 864.00 Vendor Subtotal: 864.00
101-70-4150-0000 Aramark Floor Mats Service -SMCC 12/01/2023 18560 34.06 101-70-4150-0000 Aramark Floor Mats Service -SMCC 12/01/2023 18560 34.06 101-70-4150-0000 Aramark Floor Mat Service-SMCC 12/15/2023 18623 34.06 101-70-4150-0000 Aramark Floor Mat Service-SMCC 12/15/2023 18623 34.06 101-70-4150-0000 Aramark Floor Mat Service-SMCC 12/29/2023 18694 34.06 Vendor Subtotal 170 30
101-70-4150-0000 County of Los Angles Public Health LA County Health Permit-SMCC 12/29/2023 18704 932.00 Vendor Subtotal: 932.00
101-70-4376-0000 U.S. Bank IKEA-Credit 12/20/2023 18691 -1.04 101 70 4376 0000 U S Bank Home Depot-Ladder 12/20/2023 18691 164 27 101-70-4376-0000 U.S. Bank IKEA-Credit 12/20/2023 18691 -219.99 101-70-4376-0000 U.S. Bank Home Depot-Maintenance Tools 12/20/2023 18691 337.08 101-70-4376-0000 U.S. Bank Home Depot-Maintenance Tools 12/20/2023 18691 83.68 101-70-4376-0000 U.S. Bank IKEA-Credit 12/20/2023 18691 -341.26 Vendor Subtotal: 22.74
101-70-4500-4950 The Gas Company Gas Service Oct-Nov 2023-Thurnher 12/01/2023 18606 30.60 101-70-4500-4950 The Gas Company Gas Service Oct-Nov 2023-SMCC 12/01/2023 18606 46.58 101-70-4500-4950 The Gas Company Gas Service-Oct-Nov 2023 Stoneman 12/15/2023 18679 17.37 Vendor Subtotal: 94.55
101-70-4500-9025 AT&T Phone Service Nov 2023-Pool 12/15/2023 18627 28.79 Vendor Subtotal: 28.79
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 27 PAGE 301 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-70-4500-9025 AT&T Internet-SMCC 10/21/23-11/20/23 12/01/2023 18564 159.79 Vendor Subtotal: 159.79
101-70-4500-9025 Charter Communications Cable Internet 12/1/23-12/31/23-Stone 12/29/2023 18729 350.00 Vendor Subtotal: 350.00
101-70-4500-9025 U.S. Bank ATT-Internet Service SMCC 12/20/2023 18691 244.68 Vendor Subtotal: 244.68
101-70-4500-9460 California American Water Water Service Oct-Nov 2023-Stonema 12/01/2023 18570 710.26 101-70-4500-9460 California American Water Water Service Sept-Nov 2023-Stonema 12/29/2023 18700 651.65 101-70-4500-9460 California American Water Water Service Sept-Nov 2023-SMCC 12/29/2023 18700 45.20 Vendor Subtotal: 1,407.11
101-90-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 323.99 Vendor Subtotal: 323.99
101-90-4150-0000 Proquest LLC Catalog Pictures 12/01/2023 18597 1,262.59 Vendor Subtotal: 1,262.59
101-90-4150-0000 Quench USA, Inc Drinking Water Repair Service-Library 12/01/2023 18598 164.26 101-90-4150-0000 Quench USA, Inc Drinking Water Service Dec 2023-Libr 12/15/2023 18663 48.18 Vendor Subtotal: 212.44
101-90-4150-0500 CTC Technology & Energy Public Internet Access July-Sept 2023- 12/15/2023 18637 3,118.02 Vendor Subtotal: 3,118.02
101-90-4150-0500 mk Solutions RFID Software Subscription Jan-Dec 2 12/15/2023 18657 2,200.00 101-90-4150-0500 mk Solutions Annual Software Subscription Jan-Dec 12/15/2023 18657 1,602.06 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 28 PAGE 302 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 3,802.06
101 90 4316 0000 Canon Financial Services Inc Copier Lease Nov 2023 Library 12/01/2023 18571 211 34 101-90-4316-0000 Canon Financial Services Inc Copier Lease-Nov 2023 Library 12/01/2023 18571 215.72 101-90-4316-0000 Canon Financial Services Inc Copier Lease-Nov 2023 Library 12/01/2023 18571 190.48 101-90-4316-0000 Canon Financial Services Inc Copier Lease Dec 2023-Library 12/29/2023 18701 211.34 101-90-4316-0000 Canon Financial Services Inc Copier Lease Dec 2023-Library 12/29/2023 18701 190.48 101-90-4316-0000 Canon Financial Services Inc Copier Lease Dec 2023-Library 12/29/2023 18701 215.72 Vendor Subtotal: 1,235.08
101-90-4316-0000 CopyFree Technology Inc 3 Copier Usages 8/14/23-11/13/23-Lib 12/01/2023 0 636.05 Vendor Subtotal: 636.05
101-90-4376-0000 Office Depot Calendar 12/15/2023 18661 27.36 101-90-4376-0000 Office Depot Office Supplies 12/15/2023 18661 132.59 Vendor Subtotal: 159.95
101-90-4376-0000 U.S. Bank Amazon-Office Supplies 12/20/2023 18691 15.72 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 12/20/2023 18691 46.99 Vendor Subtotal: 62.71
101-90-4412-0000 U.S. Bank USPS-Postage 12/20/2023 18691 9.65 101-90-4412-0000 U.S. Bank USPS-Postage 12/20/2023 18691 386.00 101-90-4412-0000 U.S. Bank USPS-Postage 12/20/2023 18691 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 12/20/2023 18691 414.75 101-90-4412-0000 U.S. Bank USPS-Postage 12/20/2023 18691 9.65 101-90-4412-0000 U.S. Bank USPS-Postage 12/20/2023 18691 28.75 Vendor Subtotal: 877.55
101-90-4500-4950 The Gas Company Gas Service Oct-Nov 2023-Library 12/01/2023 18606 119.16 Vendor Subtotal: 119.16
101-90-4500-9025 AT&T Phone Service Oct-Nov 2023 Library 12/01/2023 18562 137.15 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 29 PAGE 303 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 137.15
101-90-4500-9025 Charter Communications Cable Internet Service 11/2/23-12/1/23 12/01/2023 18607 153.99 101-90-4500-9025 Charter Communications Cable Internet Service 12/2/23-1/1/24- 12/15/2023 18681 153.99 Vendor Subtotal: 307.98
101-90-4500-9460 California American Water Water Service Oct-Nov 2023-Library 12/01/2023 18570 613.81 101-90-4500-9460 California American Water Water Service Oct-Nov 2023-Library 12/15/2023 18632 542.76 101-90-4500-9460 California American Water Water Service Sept-Nov 2023-Library 12/29/2023 18700 43.22 Vendor Subtotal: 1,199.79
101-91-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 110.77 Vendor Subtotal: 110.77
101-91-4150-0000 Edison Samuel IPad Class 11/8/23-12/13/23 12/29/2023 0 420.00 Vendor Subtotal: 420.00
101-91-4370-0335 Brodart Co Books 12/01/2023 0 399.43
101-91-4370-0335 Brodart Co Books 12/01/2023 0 390.83
101-91-4370-0335 Brodart Co Books 12/29/2023 0 84.82
101-91-4370-0335 Brodart Co Books 12/29/2023 0 33.78
101-91-4370-0335 Brodart Co Books 12/29/2023 0 73.76
101-91-4370-0335 Brodart Co Books 12/29/2023 0 201.11
Vendor Subtotal: 1,183.73
101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 20.81 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 159.42 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 27.39 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 88.34 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 181.63 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 40.51 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 242.34 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 108.16 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 48.42 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 30 PAGE 304 of 352
Account Number Vendor Description GL Date Check No Amount PO No 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 60.20 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 44.36 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 200.13 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 199.15 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 39.21 101-91-4370-0335 Ingram Library Services Books 12/01/2023 0 23.44 101-91-4370-0335 Ingram Library Services Books 12/15/2023 0 314.94 101-91-4370-0335 Ingram Library Services Books 12/15/2023 0 45.77 101-91-4370-0335 Ingram Library Services Books 12/15/2023 0 108.21 101-91-4370-0335 Ingram Library Services Books 12/15/2023 0 24.08 101-91-4370-0335 Ingram Library Services Books 12/15/2023 0 69.23 101-91-4370-0335 Ingram Library Services Books 12/15/2023 0 32.00 101-91-4370-0335 Ingram Library Services Books 12/15/2023 0 20.16 101-91-4370-0335 Ingram Library Services Books 12/15/2023 0 324.13 101-91-4370-0335 Ingram Library Services Books 12/15/2023 0 218.28 101-91-4370-0335 Ingram Library Services Books 12/29/2023 0 31.98 101-91-4370-0335 Ingram Library Services Books 12/29/2023 0 77.27 101-91-4370-0335 Ingram Library Services Books 12/29/2023 0 95.02 101-91-4370-0335 Ingram Library Services Books 12/29/2023 0 38.52 101-91-4370-0335 Ingram Library Services Books 12/29/2023 0 66.78 101-91-4370-0335 Ingram Library Services Books 12/29/2023 0 31.32 101-91-4370-0335 Ingram Library Services Books 12/29/2023 0 84.50 Vendor Subtotal: 3,065.70
101-91-4370-0335 U.S. Bank Amazon-Books 12/20/2023 18691 13.02 101-91-4370-0335 U.S. Bank Amazon-Books 12/20/2023 18691 47.71 Vendor Subtotal: 60.73
101-91-4370-1985 Gale/CENGAGE Learning Petersons Test & Career Prep Subscrip 12/01/2023 18581 2,102.08 Vendor Subtotal: 2,102.08
101-91-4370-1985 Newsbank Inc Newspaper Database Subscription July 12/01/2023 18591 3,615.00 Vendor Subtotal: 3,615.00
101-91-4370-1985 OverDrive Inc E-Books 12/01/2023 18595 515.00 101-91-4370-1985 OverDrive Inc E-Books 12/01/2023 18595 627.18 101-91-4370-1985 OverDrive Inc E-Books 12/29/2023 18721 431.11 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 31 PAGE 305 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,573.29
101 92 4010 0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 272 77 Vendor Subtotal: 272.77
101-92-4370-0000 Ingram Library Services Credit 12/29/2023 0 -11.82 101-92-4370-0000 Ingram Library Services Books 12/29/2023 0 17.53 101-92-4370-0000 Ingram Library Services Books 12/29/2023 0 47.71 101-92-4370-0000 Ingram Library Services Books 12/29/2023 0 486.08 101-92-4370-0000 Ingram Library Services Books 12/29/2023 0 21.47 Vendor Subtotal: 560.97
101-92-4370-0000 U.S. Bank Amazon-Books 12/20/2023 18691 24.59 101-92-4370-0000 U.S. Bank HW Wilson-Books 12/20/2023 18691 252.50 Vendor Subtotal: 277.09
101-93-4150-0000 Brodart Co Cataloging & Processing 12/01/2023 0 21.90 101-93-4150-0000 Brodart Co Cataloging & Processing 12/01/2023 0 28.47 101-93-4150-0000 Brodart Co Cataloging & Processing 12/01/2023 0 21.01 101-93-4150-0000 Brodart Co Cataloging & Processing 12/01/2023 0 8.76 101-93-4150-0000 Brodart Co Cataloging & Processing 12/29/2023 0 10.95 101-93-4150-0000 Brodart Co Cataloging & Processing 12/29/2023 0 6.57 101-93-4150-0000 Brodart Co Cataloging & Processing 12/29/2023 0 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 12/29/2023 0 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 12/29/2023 0 4.38 Vendor Subtotal: 108.61
101-93-4376-0000 Demco Inc Book Covers 12/01/2023 0 219.94 Vendor Subtotal: 219.94
101-94-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 138.88 Vendor Subtotal: 138.88
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 32 PAGE 306 of 352
Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Fund: 101 518,299.66
102-00-2010-0000 CA State Disbursement Unit PR Batch 00702.11.2023 Earnings Wit 11/24/2023 0 822.19 102-00-2010-0000 CA State Disbursement Unit PR Batch 00701.12.2023 Earnings Wit 12/08/2023 0 822.19 102-00-2010-0000 CA State Disbursement Unit PR Batch 00702.12.2023 Earnings Wit 12/22/2023 0 822.19 Vendor Subtotal: 2,466.57
102-00-2011-0000 American Fidelity Assurance PR Batch 00701.11.2023 Cancer Insura 11/09/2023 0 156.21 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.11.2023 Critical Illnes 11/09/2023 0 61.25 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.11.2023 Accident Ins 11/09/2023 0 309.45 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.11.2023 Group Hospt 11/09/2023 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.11.2023 Cancer Insura 11/09/2023 0 61.60 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.11.2023 Accident Ins 11/09/2023 0 67.98 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.11.2023 Life Insuranc 11/09/2023 0 836.07 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.11.2023 Disability ST 11/09/2023 0 788.33 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.11.2023 Critical Illnes 11/24/2023 0 61.25 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.11.2023 Accident Ins 11/24/2023 0 67.98 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.11.2023 Cancer Insura 11/24/2023 0 61.60 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.11.2023 Disability ST 11/24/2023 0 788.33 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.11.2023 Group Hospt 11/24/2023 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.11.2023 Accident Ins 11/24/2023 0 309.45 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.11.2023 Cancer Insura 11/24/2023 0 156.21 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.11.2023 Life Insuranc 11/24/2023 0 836.07 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.12.2023 Disability ST 12/22/2023 0 788.33 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.12.2023 Accident Ins 12/22/2023 0 309.45 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.12.2023 Group Hospt 12/22/2023 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.12.2023 Critical Illnes 12/22/2023 0 61.25 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.12.2023 Accident Ins 12/08/2023 0 309.45 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.12.2023 Cancer Insur 12/08/2023 0 156.21 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.12.2023 Life Insuranc 12/08/2023 0 836.07 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.12.2023 Accident Ins 12/08/2023 0 67.98 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.12.2023 Cancer Insur 12/08/2023 0 61.60 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.12.2023 Group Hospt 12/08/2023 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.12.2023 Critical Illnes 12/08/2023 0 61.25 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.12.2023 Disability ST 12/08/2023 0 788.33 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.12.2023 Cancer Insur 12/22/2023 0 61.60 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.12.2023 Life Insuranc 12/22/2023 0 836.07 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.12.2023 Cancer Insur 12/22/2023 0 156.21 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.12.2023 Accident Ins 12/22/2023 0 67.98 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 33 PAGE 307 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 9,185.80
102 00 2011 0000 Texas Life Insurance Company PR Batch 00702.11.2023 Texas Life Af 11/24/2023 18605 172 95 102-00-2011-0000 Texas Life Insurance Company PR Batch 00701.11.2023 Texas Life Af 11/09/2023 18605 172.95 102-00-2011-0000 Texas Life Insurance Company PR Batch 00702.12.2023 Texas Life A 12/22/2023 18728 172.95 102-00-2011-0000 Texas Life Insurance Company PR Batch 00701.12.2023 Texas Life A 12/08/2023 18728 172.95 Vendor Subtotal: 691.80
102-00-2011-0000 Transamerica Life Insurance PR Batch 00702.11.2023 Life Insuranc 11/24/2023 18609 97.80 102-00-2011-0000 Transamerica Life Insurance PR Batch 00701.11.2023 Life Insuranc 11/09/2023 18609 97.80 102-00-2011-0000 Transamerica Life Insurance PR Batch 00702.12.2023 Life Insuranc 12/22/2023 18730 97.80 102-00-2011-0000 Transamerica Life Insurance PR Batch 00701.12.2023 Life Insuranc 12/08/2023 18730 97.80 Vendor Subtotal: 391.20
102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00702.11.2023 Deferred Com 11/24/2023 0 432.69 102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00701.12.2023 Deferred Com 12/08/2023 0 432.69 102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00702.12.2023 Deferred Com 12/22/2023 0 432.69 Vendor Subtotal: 1,298.07
102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.11.2023 Deferred Com 11/24/2023 0 5,250.00 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.11.2023 Deferred Com 11/24/2023 0 22,144.88 102 00 2012 3190 TIAA Cref Financial Services PR Batch 00702.11.2023 Deferred Com Paybac 11/24/2023 0 1,343 73 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.11.2023 Deferred Com 11/24/2023 0 320.06 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.11.2023 Deferred Com 11/24/2023 0 416.33 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.12.2023 Deferred Com 12/08/2023 0 1,343.73 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.12.2023 Deferred Com 12/08/2023 0 22,144.88 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.12.2023 Deferred Com 12/08/2023 0 416.33 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.12.2023 Deferred Com 12/08/2023 0 320.06 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.12.2023 Deferred Com 12/22/2023 0 22,144.88 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.12.2023 Deferred Com 12/22/2023 0 5,250.00 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.12.2023 Deferred Com 12/22/2023 0 416.33 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.12.2023 Deferred Com 12/22/2023 0 1,343.73 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.12.2023 Deferred Com 12/22/2023 0 320.06 Vendor Subtotal: 83,175.00
102-00-2012-6050 U.S. Bank PR Batch 00701.12.2023 PARS Emplo 12/08/2023 0 715.67 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 34 PAGE 308 of 352
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2012-6050 U.S. Bank PR Batch 00701.12.2023 PARS Emplo 12/08/2023 0 715.67 102-00-2012-6050 U.S. Bank PR Batch 00702.12.2023 PARS Emplo 12/22/2023 0 786.18 102-00-2012-6050 U.S. Bank PR Batch 00702.12.2023 PARS Emplo 12/22/2023 0 786.18 Vendor Subtotal: 3,003.70
102-00-2012-6160 PERS PR Batch 00702.11.2023 PERS Buy B 11/24/2023 0 103.41 102-00-2012-6160 PERS PR Batch 00702.11.2023 Pers Buy Bac 11/24/2023 0 153.60 102-00-2012-6160 PERS PR Batch 00702.11.2023 PERS Emplo 11/24/2023 0 68,337.84 102-00-2012-6160 PERS PR Batch 00702.11.2023 PERS Emplo 11/24/2023 0 38,677.92 102-00-2012-6160 PERS PR Batch 00702.11.2023 PERS Emplo 11/24/2023 0 668.90 102-00-2012-6160 PERS PR Batch 00702.11.2023 PERS Surviv 11/24/2023 0 102.30 102-00-2012-6160 PERS PR Batch 00701.12.2023 PERS Emplo 12/08/2023 0 42,005.51 102-00-2012-6160 PERS PR Batch 00701.12.2023 PERS Emplo 12/08/2023 0 441.69 102-00-2012-6160 PERS PR Batch 00701.12.2023 PERS Buy B 12/08/2023 0 103.41 102-00-2012-6160 PERS PR Batch 00701.12.2023 PERS Emplo 12/08/2023 0 74,749.68 102-00-2012-6160 PERS PR Batch 00701.12.2023 PERS Surviv 12/08/2023 0 102.30 102-00-2012-6160 PERS PR Batch 00701.12.2023 Pers Buy Bac 12/08/2023 0 153.60 102-00-2012-6160 PERS PR Batch 00702.12.2023 PERS Emplo 12/22/2023 0 38,963.17 102-00-2012-6160 PERS PR Batch 00702.12.2023 PERS Surviv 12/22/2023 0 103.23 102-00-2012-6160 PERS PR Batch 00702.12.2023 Pers Buy Bac 12/22/2023 0 153.60 102-00-2012-6160 PERS PR Batch 00702.12.2023 PERS Buy B 12/22/2023 0 103.41 102-00-2012-6160 PERS PR Batch 00702.12.2023 PERS Emplo 12/22/2023 0 781.15 102-00-2012-6160 PERS PR Batch 00702.12.2023 PERS Emplo 12/22/2023 0 69,249.69 Vendor Subtotal: 334,954.41
102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00702.11.2023 Retirement H 11/24/2023 0 584.39 102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00701.12.2023 Retirement H 12/08/2023 0 584.39 102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00702.12.2023 Retirement H 12/22/2023 0 584.39 Vendor Subtotal: 1,753.17
102-00-2014-0000 Humana Insurance Co Adjustment Premium Dec 2023 12/01/2023 18584 37.63 102-00-2014-0000 Humana Insurance Co PR Batch 00702.11.2023 Life Optional 11/24/2023 18584 689.46 102-00-2014-0000 Humana Insurance Co PR Batch 00702.11.2023 Life Optional 11/24/2023 18584 6.42 102-00-2014-0000 Humana Insurance Co PR Batch 00701.11.2023 Life Optional 11/09/2023 18584 712.87 Vendor Subtotal: 1,446.38
102-00-2014-0000 Lincoln National Life Insurance Co PR Batch 00702.11.2023 Basic Life In 11/24/2023 18586 552.80 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 35 PAGE 309 of 352
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2014-0000 Lincoln National Life Insurance Co PR Batch 00702.12.2023 Basic Life In 12/22/2023 18718 552.80 Vendor Subtotal: 1,105.60
102-00-2015-0000 CA Law Enforcement Assn PR Batch 00702.11.2023 Police Dept L 11/24/2023 18567 810.00 Vendor Subtotal: 810.00
102-00-2015-0000 H. Wilson Insurancenter Inc PR Batch 00702.11.2023 Fire Dept LT 11/24/2023 0 627.00 102-00-2015-0000 H. Wilson Insurancenter Inc PR Batch 00702.12.2023 Fire Dept LT 12/22/2023 0 594.00 Vendor Subtotal: 1,221.00
102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.11.2023 Short Term D 11/24/2023 18586 917.28 102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.11.2023 Long Term D 11/24/2023 18586 1,229.80 102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.12.2023 Short Term D 12/22/2023 18718 917.28 102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.12.2023 Long Term D 12/22/2023 18718 1,229.80 Vendor Subtotal: 4,294.16
102-00-2015-0000 Mutual of Omaha PR Batch 00702.11.2023 Short Term D 11/24/2023 18590 305.76 102-00-2015-0000 Mutual of Omaha PR Batch 00702.12.2023 Short Term D 12/22/2023 18719 289.01 Vendor Subtotal: 594.77
102-00-2016-0000 PERS (Medical) PR Batch 00702.11.2023 Kaiser Perma 11/24/2023 0 53,738.48 102-00-2016-0000 PERS (Medical) PR Batch 00702.11.2023 UnitedHealth 11/24/2023 0 2,371.38 102-00-2016-0000 PERS (Medical) PR Batch 00702.11.2023 Blue Shield A 11/24/2023 0 10,631.36 102-00-2016-0000 PERS (Medical) PR Batch 00702.11.2023 Peace Officer 11/24/2023 0 2,100.00 102-00-2016-0000 PERS (Medical) PR Batch 00702.11.2023 Anthem Blue 11/24/2023 0 8,264.60 102-00-2016-0000 PERS (Medical) PR Batch 00702.11.2023 Health Net Sa 11/24/2023 0 2,182.82 102-00-2016-0000 PERS (Medical) PR Batch 00702.11.2023 PERS Platinu 11/24/2023 0 34,542.10 102-00-2016-0000 PERS (Medical) PR Batch 00702.11.2023 Blue Shield T 11/24/2023 0 3,439.74 102-00-2016-0000 PERS (Medical) PR Batch 00702.11.2023 SHARP 11/24/2023 0 1,988.90 102-00-2016-0000 PERS (Medical) PR Batch 00702.11.2023 Health Net Sm 11/24/2023 0 1,963.75 102-00-2016-0000 PERS (Medical) PR Batch 00702.11.2023 Anthem Blue 11/24/2023 0 18,477.52 102-00-2016-0000 PERS (Medical) PR Batch 00702.11.2023 PERS Gold ( 11/24/2023 0 6,094.50 102-00-2016-0000 PERS (Medical) PR Batch 00702.12.2023 Anthem Blue 12/22/2023 0 8,264.60 102-00-2016-0000 PERS (Medical) PR Batch 00702.12.2023 Health Net S 12/22/2023 0 2,182.82 102 00 2016 0000 PERS (Medical) PR Batch 00702 12 2023 UnitedHealth 12/22/2023 0 2,371 38 102-00-2016-0000 PERS (Medical) PR Batch 00702.12.2023 Blue Shield A 12/22/2023 0 10,631.36 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 36 PAGE 310 of 352
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2016-0000 PERS (Medical) PR Batch 00702.12.2023 Anthem Blue 12/22/2023 0 18,477.52 102-00-2016-0000 PERS (Medical) PR Batch 00702.12.2023 Peace Officer 12/22/2023 0 2,100.00 102-00-2016-0000 PERS (Medical) PR Batch 00702.12.2023 PERS Gold ( 12/22/2023 0 6,094.50 102-00-2016-0000 PERS (Medical) PR Batch 00702.12.2023 Kaiser Perma 12/22/2023 0 54,493.12 102-00-2016-0000 PERS (Medical) PR Batch 00702.12.2023 SHARP 12/22/2023 0 1,988.90 102-00-2016-0000 PERS (Medical) PR Batch 00702.12.2023 PERS Platinu 12/22/2023 0 34,542.10 102-00-2016-0000 PERS (Medical) PR Batch 00702.12.2023 Blue Shield T 12/22/2023 0 1,719.87 102-00-2016-0000 PERS (Medical) PR Batch 00702.12.2023 Health Net S 12/22/2023 0 1,963.75 Vendor Subtotal: 290,625.07
102-00-2017-0000 Ameritas Life Insurance Corp Adjustment Premium Nov 2023 12/01/2023 18561 19.16 102-00-2017-0000 Ameritas Life Insurance Corp PR Batch 00702.11.2023 Ameritas - V 11/24/2023 18561 1,816.20 102-00-2017-0000 Ameritas Life Insurance Corp Adjustment Premium Dec 2023 12/29/2023 18695 -38.32 102-00-2017-0000 Ameritas Life Insurance Corp PR Batch 00702.12.2023 Ameritas - V 12/22/2023 18695 1,799.28 Vendor Subtotal: 3,596.32
102-00-2020-0000 Delta Dental of California PR Batch 00702.11.2023 Delta Dental 11/24/2023 18575 8,400.15 102-00-2020-0000 Delta Dental of California Adjustment Premium Dec 2023 12/01/2023 18575 695.20 102-00-2020-0000 Delta Dental of California PR Batch 00702.12.2023 Delta Dental 12/22/2023 18706 8,299.79 102-00-2020-0000 Delta Dental of California Adjustment Premium Jan 2024 12/29/2023 18706 874.10 Vendor Subtotal: 18,269.24
102-00-2020-0000 Delta Dental Insurance Company PR Batch 00702.11.2023 Delta Dental 11/24/2023 18576 15.79 102-00-2020-0000 Delta Dental Insurance Company PR Batch 00702.11.2023 Delta Dental 11/24/2023 18576 440.53 102-00-2020-0000 Delta Dental Insurance Company Adjustment Premium Dec 2023 12/01/2023 18576 41.91 102-00-2020-0000 Delta Dental Insurance Company PR Batch 00702.12.2023 Delta Dental 12/22/2023 18707 15.79 102-00-2020-0000 Delta Dental Insurance Company PR Batch 00702.12.2023 Delta Dental 12/22/2023 18707 440.53 102-00-2020-0000 Delta Dental Insurance Company Adjustment Premium Jan 2024 12/29/2023 18707 41.91 Vendor Subtotal 996 46
102-00-2024-2530 San Marino Firefighters Assn PR Batch 00701.12.2023 Firefighter D 12/08/2023 0 861.72 102-00-2024-2530 San Marino Firefighters Assn PR Batch 00702.12.2023 Firefighter D 12/22/2023 0 861.72 Vendor Subtotal: 1,723.44
102 00 2024 2750 San Marino City Employees Assn PR Batch 00701.12.2023 San Marino C ployee s 12/08/2023 0 420 00 102-00-2024-2750 San Marino City Employees Assn PR Batch 00702.12.2023 San Marino C 12/22/2023 0 420.00 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 37 PAGE 311 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 840.00
102 00 2024 2850 San Marino Supervisory Employee A PR Batch 00701 12 2023 SM Supervis 12/08/2023 0 210 00 102-00-2024-2850 San Marino Supervisory Employee A PR Batch 00702.12.2023 SM Supervis 12/22/2023 0 210.00 Vendor Subtotal: 420.00
102-00-2024-6490 San Marino Police Officers Asn PR Batch 00701.12.2023 San Marino P 12/08/2023 0 903.24 102-00-2024-6490 San Marino Police Officers Asn PR Batch 00702.12.2023 San Marino P 12/22/2023 0 903.24 Vendor Subtotal: 1,806.48
102-00-2028-0000 LegalShield PR Batch 00702.11.2023 Prepaid Lega 11/24/2023 0 35.39 102-00-2028-0000 LegalShield PR Batch 00702.11.2023 Prepaid Lega 11/24/2023 0 65.30 102-00-2028-0000 LegalShield Adjustment Premium Nov 2023 12/01/2023 0 47.85 102-00-2028-0000 LegalShield PR Batch 00701.11.2023 Prepaid Lega 11/09/2023 0 100.71 102-00-2028-0000 LegalShield PR Batch 00702.12.2023 Prepaid Lega 12/22/2023 0 65.30 102-00-2028-0000 LegalShield PR Batch 00702.12.2023 Prepaid Lega 12/22/2023 0 43.37 102-00-2028-0000 LegalShield PR Batch 00701.12.2023 Prepaid Lega 12/08/2023 0 108.68 Vendor Subtotal: 466.60
102-00-2032-0000 American Fidelity Assurance PR Batch 00701.11.2023 Dep Care/125 11/09/2023 0 587.49 102-00-2032-0000 American Fidelity Assurance PR Batch 00702.11.2023 Dep Care/125 11/24/2023 0 587.49 102 00 2032 0000 American Fidelity Assurance PR Batch 00702 12 2023 Dep Care/12 12/22/2023 0 587 49 102-00-2032-0000 American Fidelity Assurance PR Batch 00701.12.2023 Dep Care/125 12/08/2023 0 587.49 Vendor Subtotal: 2,349.96
102-00-2036-0000 American Fidelity Assurance PR Batch 00701.11.2023 Flexible Spen 11/09/2023 0 1,102.56 102-00-2036-0000 American Fidelity Assurance PR Batch 00702.11.2023 Flexible Spen 11/24/2023 0 1,102.56 102-00-2036-0000 American Fidelity Assurance PR Batch 00702.12.2023 Flexible Spen 12/22/2023 0 1,102.56 102-00-2036-0000 American Fidelity Assurance PR Batch 00701.12.2023 Flexible Spen 12/08/2023 0 1,102.56 Vendor Subtotal: 4,410.24
Subtotal for Fund 102 771,895 44
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 38 PAGE 312 of 352
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Nov 2023 12/01/2023 18561 -9.84 103-30-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Nov 2023 12/01/2023 18561 -9.84 103-30-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Nov 2023 12/01/2023 18561 -9.32 103-30-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Nov 2023 12/01/2023 18561 9.84 103-30-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Dec 2023 12/29/2023 18695 15.72 Vendor Subtotal: -3.44
103-30-4010-0000 Delta Dental of California Adjustment Premium Jan 2024 12/29/2023 18706 41.25 103-30-4010-0000 Delta Dental of California Adjustment Premium Jan 2024 12/29/2023 18706 48.20 103-30-4010-0000 Delta Dental of California Adjustment Premium Jan 2024 12/29/2023 18706 89.45 Vendor Subtotal: 178.90
103-30-4010-0000 Delta Dental Insurance Company Adjustment Premium Jan 2024 12/29/2023 18707 -14.77 Vendor Subtotal: -14.77
103-30-4010-0000 PERS (Medical) Adjustment Premium Dec 2023 12/01/2023 0 1,509.28 103-30-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 8,464.53 Vendor Subtotal: 9,973.81
103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 10/29/2 21/29/2023 0 7,125.00 103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 11/12/2 21/29/2023 0 3,902.51 Vendor Subtotal 11,027 51
103-30-4150-0000 City of Pasadena Forensic Service 1/1/23-6/30/23 12/29/2023 18705 1,262.90 Vendor Subtotal: 1,262.90
103-30-4150-0000 Dr. Detail P.H,D Wash Patrol Vehicles Nov 2023 12/15/2023 18641 1,380.00 Vendor Subtotal 1,380 00
103-30-4150-0000 Pasadena Humane Society Animal Control Service-Nov 2023 12/15/2023 0 7,368.57 Vendor Subtotal: 7,368.57
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 39 PAGE 313 of 352
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4150-0000 Phoenix Group Information Systems Citations Processing Oct 2023 12/15/2023 0 1,204.30 Vendor Subtotal: 1,204.30
103-30-4150-0000 Susan Saxe-Clifford PH.D. Inc Psychological Evaluation-CCW Applic 12/01/2023 18601 400.00 Vendor Subtotal: 400.00
103-30-4150-0000 Superior Court of California County Revenue Distribution County Fees Oct 12/15/2023 18676 1,352.50 Vendor Subtotal: 1,352.50
103-30-4150-0500 AT&T Mobility E-Citation Writer Oct 2023-PD 12/01/2023 18566 200.28 103-30-4150-0500 AT&T Mobility E-Citations Writer Service Nov 2023 12/15/2023 18630 200.28 Vendor Subtotal: 400.56
103-30-4150-0500 Everbridge Inc Annual Nixle Subscription 12/17/23-12 12/29/2023 0 2,500.00 Vendor Subtotal: 2,500.00
103-30-4150-0500 Motorola Solutions Inc Video Manager Cloud Software 5/21/2 12/15/2023 18658 5,560.00 Vendor Subtotal: 5,560.00
103-30-4150-0500 U.S. Bank Deepnet Security-Safety ID PD 12/20/2023 18691 359.00 103-30-4150-0500 U.S. Bank Deepnet Security-Annual Subscription 12/20/2023 18691 1,071.41 103-30-4150-0500 U.S. Bank Apple.com-ICloud Storage-PD 12/20/2023 18691 0.99 Vendor Subtotal: 1,431.40
103-30-4316-0000 Canon Financial Services Inc Copier Lease Nov 2023-PD 12/15/2023 18633 155.82 Vendor Subtotal: 155.82
103-30-4316-0000 CopyFree Technology Inc Copier Usage 8/8/23-11/7/23-PD 12/15/2023 0 455.34 103-30-4316-0000 CopyFree Technology Inc Copier Base Rate 12/6/23-1/5/24-PD 12/15/2023 0 187.67 103 30 4316 0000 CopyFree Technology Inc Copier Base Rate 11/6/23 12/5/23 PD 12/15/2023 0 187 67 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 40 PAGE 314 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 830.68
103 30 4376 0000 Antrim's Inc Locks 12/15/2023 18624 401 31 Vendor Subtotal: 401.31
103-30-4376-0000 Remington Pure Drinking Water Service Nov 202-PD 12/01/2023 18603 50.00 103-30-4376-0000 Remington Pure Drinking Water Service Dec 2023-PD 12/29/2023 18726 50.00 Vendor Subtotal: 100.00
103-30-4376-0000 U.S. Bank Home Depot-Storage Bins 12/20/2023 18691 132.08 103-30-4376-0000 U.S. Bank Amazon-Phone Charger Parking Phone 12/20/2023 18691 39.39 103-30-4376-0000 U.S. Bank Amazon-Range Supplies 12/20/2023 18691 71.14 103-30-4376-0000 U.S. Bank Home Depot-Storage Bins 12/20/2023 18691 145.29 Vendor Subtotal: 387.90
103-30-4376-0175 Dooley Enterprises Inc Winchester Ranger Ammo 12/15/2023 18640 3,740.00 000001095 103-30-4376-0175 Dooley Enterprises Inc Taxes 12/15/2023 18640 289.85 000001095 Vendor Subtotal: 4,029.85
103-30-4376-0200 U.S. Bank Smart & Final-Halloween Candy 12/20/2023 18691 74.04 Vendor Subtotal: 74.04
103-30-4396-0000 U.S. Bank Amazon Prime-Annual Membership-P 12/20/2023 18691 68.30 103-30-4396-0000 U.S. Bank Rotary Club-Quarterly Membership-Ch 12/20/2023 18691 305.00 103-30-4396-0000 U.S. Bank IACP-Membership Chief Incontro 12/20/2023 18691 190.00 Vendor Subtotal: 563.30
103-30-4399-0000 Global Diversifled Voltage Service In Lockers-PD 12/29/2023 0 2,724.27 Vendor Subtotal: 2,724.27
103-30-4399-0000 Global Industrial Lockers-PD 12/29/2023 18711 2,724.27 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 41 PAGE 315 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 2,724.27
103 30 4399 0000 U S Bank Botach Gas Mask (10) 12/20/2023 18691 3,301 33 103-30-4399-0000 U.S. Bank Team Wendy-Gas Mask Plugs (2) 12/20/2023 18691 46.64 Vendor Subtotal: 3,347.97
103-30-4412-0000 U.S. Bank USPS-Postage 12/20/2023 18691 10.21 Vendor Subtotal: 10.21
103-30-4415-0000 Adriana Archuleta Training-Commuter Lunch (10) 11/27 12/01/2023 0 80.00 103-30-4415-0000 Adriana Archuleta Training-Mileage 11/27/23-12/8/23 12/01/2023 0 527.93 103-30-4415-0000 Adriana Archuleta Training-Mileage 12/12/23-12/14/23 12/15/2023 0 34.19 103-30-4415-0000 Adriana Archuleta Training-Commuter Lunch (3) 12/12/2 12/15/2023 0 24.00 103-30-4415-0000 Adriana Archuleta Training-Mileage 12/15/23 12/15/2023 0 11.40 103-30-4415-0000 Adriana Archuleta Training-Commuter Lunch 12/15/23 12/15/2023 0 8.00 Vendor Subtotal: 685.52
103-30-4415-0000 Leroy Avington Training-Mileage 12/11/23 12/01/2023 0 22.14 103-30-4415-0000 Leroy Avington Training-Commuter Lunch 12/11/23 12/01/2023 0 8.00 103-30-4415-0000 Leroy Avington Training-Commuter Lunch 1/12/24 12/29/2023 0 8.00 103-30-4415-0000 Leroy Avington Training-Mileage 1/12/24 12/29/2023 0 35.24 Vendor Subtotal 73 38
103-30-4415-0000 Frank Calistro Training-Commuter Lunch 12/7/23 12/01/2023 18568 8.00 Vendor Subtotal: 8.00
103-30-4415-0000 Jose Corney Training-Mileage 11/17/23 12/01/2023 18574 64.19 Vendor Subtotal 64 19
103-30-4415-0000 Nancy Elizarraras Training-Mileage 12/19/23-12/20/23 12/01/2023 18579 89.08 103-30-4415-0000 Nancy Elizarraras Training-Commuter Lunch 12/19/23-1 12/01/2023 18579 16.00 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 42 PAGE 316 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 105.08
103-30-4415-0000 Ernesto Lopez Training-Mileage 11/6/23 12/01/2023 18587 32.36 103-30-4415-0000 Ernesto Lopez Training-Commuter Lunch 11/6/23 12/01/2023 18587 8.00 Vendor Subtotal: 40.36
103-30-4415-0000 Naved Qureshi Training-Basic Course (3) 11/27/23-11 12/15/2023 0 225.00 Vendor Subtotal: 225.00
103-30-4415-0000 Jason Richardson Training-Commuter Lunch 12/11/23 12/01/2023 18600 8.00 103-30-4415-0000 Jason Richardson Training-Mileage 12/11/23 12/01/2023 18600 22.14 103-30-4415-0000 Jason Richardson Training-Commuter Lunch 1/12/24 12/29/2023 18723 8.00 103-30-4415-0000 Jason Richardson Training-Mileage 1/12/24 12/29/2023 18723 35.24 Vendor Subtotal: 73.38
103-30-4415-0000 Jesse Ruiz Training-Commuter Lunch 11/6/23 12/15/2023 18665 8.00 103-30-4415-0000 Jesse Ruiz Training-Mileage 11/6/23 12/15/2023 18665 33.93 Vendor Subtotal: 41.93
103-30-4415-0000 Juan Salcido Training-Commuter Lunch 12/11/23 12/29/2023 18724 8.00 103-30-4415-0000 Juan Salcido Training-Mileage 12/11/23 12/29/2023 18724 32.36 Vendor Subtotal: 40.36
103-30-4415-0000 U.S. Bank EB Pas Operation-Training Ofc.Richar 12/20/2023 18691 159.00 103-30-4415-0000 U.S. Bank National Training-Ofc.Elizarraras 12/20/2023 18691 284.00 103-30-4415-0000 U.S. Bank EB Pas DUI Checkpoint-Training Ofc. 12/20/2023 18691 159.00 103-30-4415-0000 U.S. Bank Crisis Intervention-Dispatch Ramirez 12/20/2023 18691 268.61 103-30-4415-0000 U.S. Bank Hilton Training Hotel 3 Night Sgt Qure 12/20/2023 18691 443.61 103-30-4415-0000 U.S. Bank EB Pas Operation-Training Ofc.Avingt 12/20/2023 18691 159.00 103-30-4415-0000 U.S. Bank EB Pas DUI Checkpoint-Training Ofc. 12/20/2023 18691 159.00 103-30-4415-0000 U.S. Bank LAPPL Training-Dispatch Curtis 12/20/2023 18691 495.00 Vendor Subtotal: 2,127.22
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 43 PAGE 317 of 352
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4415-0000 Vince Wilson Training-Mileage 12/11/23 12/29/2023 18737 32.36 103-30-4415-0000 Vince Wilson Training-Commuter Lunch 12/11/23 12/29/2023 18737 8.00 Vendor Subtotal: 40.36
103-30-4436-0000 Susan Saxe-Clifford PH.D. Inc Psychological Evaluation-Police Appli 12/15/2023 18667 400.00 Vendor Subtotal: 400.00
103-30-4436-0000 U.S. Bank UPS-Mailing Testing 12/20/2023 18691 59.42 103-30-4436-0000 U.S. Bank UPS-Mailing Testing 12/20/2023 18691 12.98 Vendor Subtotal: 72.40
103-30-4468-0000 Jesse Ruiz Training-Per Diem Rate Breakfast (2) 1 12/15/2023 18664 34.00 103-30-4468-0000 Jesse Ruiz Training-Mileage 11/30/23-12/1/23 12/15/2023 18664 34.85 103-30-4468-0000 Jesse Ruiz Training-Per Diem Rate Lunch (2) 11/3 12/15/2023 18664 36.00 Vendor Subtotal: 104.85
103-30-4468-0000 U.S. Bank Crowne Plaza-Hotel Training 3 Nights 12/20/2023 18691 711.75 103-30-4468-0000 U.S. Bank Crowne Plaza-Hotel Training 3 Nights 12/20/2023 18691 711.75 103-30-4468-0000 U.S. Bank CPOA-Training Cmdr.Blonde 12/20/2023 18691 125.00 103-30-4468-0000 U.S. Bank CSU-Training Ofc.Calistro 12/20/2023 18691 370.00 103-30-4468-0000 U.S. Bank Temecula Gas-Conference Fuel Chief 12/20/2023 18691 52.26 103 30 4468 0000 U S Bank Savage Training-Ofc Calistro 12/20/2023 18691 459 00 103-30-4468-0000 U.S. Bank Temecula Creek Inn-Conference 2 Nig 12/20/2023 18691 310.12 Vendor Subtotal: 2,739.88
103-30-4480-0000 U.S. Bank Starbucks-Coffee for the Unhoused M 12/20/2023 18691 42.00 103-30-4480-0000 U.S. Bank Vons-Water for the Unhoused Meeting 12/20/2023 18691 20.76 103-30-4480-0000 U.S. Bank Metro Express-Toll Fee-PD 12/20/2023 18691 4.30 Vendor Subtotal: 67.06
103-30-4492-0003 U.S. Bank Keystone-Uniform & Equipment 12/20/2023 18691 1,777.45 Vendor Subtotal: 1,777.45
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 44 PAGE 318 of 352
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4492-0004 U.S. Armor Corporation Concealable Vest-Ofc.Mandella 12/01/2023 18610 877.37 Vendor Subtotal: 877.37
103-30-4500-4950 The Gas Company Gas Service Oct-Nov 2023-PD 12/01/2023 18606 22.63 Vendor Subtotal: 22.63
103-30-4500-9025 AT&T Phone Service Nov 2023-PD 12/15/2023 18627 2,622.60 Vendor Subtotal: 2,622.60
103-30-4500-9025 Charter Communications Cable Internet Service 11/6/23-12/5/23 12/15/2023 18681 229.98 Vendor Subtotal: 229.98
103-30-4508-0000 All Car Specialists Inc Alignment 2021 Ford Police Intercepto 12/15/2023 18621 180.00 103-30-4508-0000 All Car Specialists Inc Smog Check 2016 Ford Police Intercep 12/15/2023 18621 72.00 103-30-4508-0000 All Car Specialists Inc Smog - 2017 Ford Police Interceptor 12/29/2023 18693 72.00 Vendor Subtotal: 324.00
103-30-4508-0000 Antrim's Inc Keys Car #3 12/15/2023 18624 11.03 Vendor Subtotal: 11.03
103-30-4508-0000 U.S. Bank Home Depot-Cable for PD Car # 7 12/20/2023 18691 14.30 103-30-4508-0000 U.S. Bank Home Depot-Cable for PD Car # 7 12/20/2023 18691 39.58 103-30-4508-0000 U.S. Bank Brooksgover-Microphones-PD Cars 12/20/2023 18691 74.00 103-30-4508-0000 U.S. Bank Antrim's-Keys for Car #21 12/20/2023 18691 22.05 103-30-4508-0000 U.S. Bank Mission Tint-Fixed Tint on PD Truck # 12/20/2023 18691 81.75 Vendor Subtotal: 231.68
103-30-4508-0000 WEX Bank Fuel 10/26/23-11/25/23-PD 12/29/2023 18736 147.90 103-30-4508-0000 WEX Bank Fuel 10/26/23-11/25/23-PD 12/29/2023 18736 107.66 Vendor Subtotal: 255.56
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 45 PAGE 319 of 352
Account Number Vendor Description GL Date Check No Amount PO No 103-34-3202-2725 Department of Health Care Service- GEMT Refund FY18-19 12/15/2023 0 44.68 Vendor Subtotal: 44.68
103-34-3332-0000 Noridian Medicare JE Part B Refund Refund-Paramedic Overpayment/Paym 12/15/2023 18614 515.80 Vendor Subtotal: 515.80
103-34-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Dec 2023 12/29/2023 18695 26.76 Vendor Subtotal: 26.76
103-34-4010-0000 Delta Dental of California Adjustment Premium Jan 2024 12/29/2023 18706 -148.56 Vendor Subtotal: -148.56
103-34-4010-0000 H. Wilson Insurancenter Inc Adjustment Premium Dec 2023 12/01/2023 0 -99.00 Vendor Subtotal: -99.00
103-34-4010-0000 PERS (Medical) Adjustment Premium Jan 2024 12/29/2023 0 3,139.16 Vendor Subtotal: 3,139.16
103-34-4150-0000 Department of Health Care Service- PP-GEMT 2023 Invoice # 3 12/01/2023 0 12,810.69 Vendor Subtotal: 12,810.69
103-34-4150-0000 EMS QI Partners, LLC EMS QI & Education Oct 2023 12/01/2023 18580 2,330.00 103-34-4150-0000 EMS QI Partners, LLC EMS Q1 & Education Oct 2023 12/15/2023 18642 2,330.00 103-34-4150-0000 EMS QI Partners, LLC EMS Q1 & Education Nov 2023 12/15/2023 18642 2,330.00 Vendor Subtotal: 6,990.00
103-34-4150-0000 Wittman Enterprises LLC Ambulance Billing Service Oct 2023 12/15/2023 0 3,733.33 Vendor Subtotal: 3,733.33
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 46 PAGE 320 of 352
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4204-0000 U.S. Bank Star News-Monthly Subscription-FD 12/20/2023 18691 10.00 103-34-4204-0000 U.S. Bank LA Times -Monthly Subscription-FD 12/20/2023 18691 16.00 Vendor Subtotal: 26.00
103-34-4206-0000 San Marino Plumbing Svc Inc Plumbing Repair-FD Kitchen 12/15/2023 18672 216.50 Vendor Subtotal: 216.50
103-34-4206-0000 Veritiv Operating Company Janitorial Supplies-Delivery Fee-FD 12/01/2023 0 11.50 Vendor Subtotal: 11.50
103-34-4206-0000 U.S. Bank Target-Frames for Council Photos-FD 12/20/2023 18691 71.66 103-34-4206-0000 U.S. Bank Ace Hardware -Appliance Repair Supp 12/20/2023 18691 36.57 103-34-4206-0000 U.S. Bank Home Depot-Duct Tape 12/20/2023 18691 30.41 103-34-4206-0000 U.S. Bank Amazon-Council Name Plates Picture- 12/20/2023 18691 133.40 103-34-4206-0000 U.S. Bank Home Depot-Supplies for FD Back Pat 12/20/2023 18691 81.14 103-34-4206-0000 U.S. Bank CVS/Pharmacy-Printing Council Photo 12/20/2023 18691 24.58 Vendor Subtotal: 377.76
103-34-4316-0000 Canon Financial Services Inc Copier Lease-Nov 2023 FD 12/01/2023 18571 124.83 Vendor Subtotal: 124.83
103-34-4316-0000 CopyFree Technology Inc Copier Base Rate Charge 11/22/23-12/ 12/01/2023 0 23.70 Vendor Subtotal: 23.70
103-34-4316-0000 Turnout Maintenance Co LLC Turnout Maintenance 12/15/2023 18684 127.00 Vendor Subtotal: 127.00
103-34-4376-0000 Life-Assist Inc Ambulance Supplies 12/01/2023 0 458.00 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 12/01/2023 0 1,626.67 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 12/15/2023 0 303.21 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 12/15/2023 0 1,214.54 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 12/15/2023 0 1,251.02 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 47 PAGE 321 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 4,853.44
103 34 4376 0000 Linde Gas & Equipment In Oxygen 12/15/2023 18654 113 63 Vendor Subtotal: 113.63
103-34-4376-0000 Teleflex LLC Ambulance Supplies 12/15/2023 18678 614.75 Vendor Subtotal: 614.75
103 34 4376 0000 U S Bank Vina Engraving- Plaques FD Centennia 12/20/2023 18691 1,190 70 103-34-4376-0000 U.S. Bank Ralphs-Water for Engine 12/20/2023 18691 59.90 103-34-4376-0000 U.S. Bank Special Sign FD-Centennial Sign 12/20/2023 18691 242.55 103-34-4376-0000 U.S. Bank Sam's Club-Food for FD Centennial E 12/20/2023 18691 126.11 103-34-4376-0000 U.S. Bank Home Depot-Supplies for FD Centenn 12/20/2023 18691 39.62 103-34-4376-0000 U.S. Bank Smart & Final-Halloween Candy 12/20/2023 18691 188.95 103-34-4376-0000 U.S. Bank Print X Press-Picture for Centennial 12/20/2023 18691 859.95 103-34-4376-0000 U.S. Bank Costco-Cookies for FD Centennial Eve 12/20/2023 18691 49.98 103-34-4376-0000 U.S. Bank Starbucks-Coffee for FD Centennial E 12/20/2023 18691 65.00 Vendor Subtotal: 2,822.76
103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 12/01/2023 0 497.44 103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 12/01/2023 0 125.71 103 34 4376 0000 Zoll Medical Corporation Ambulance Supplies 12/15/2023 0 448 56 103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 12/15/2023 0 588.02 Vendor Subtotal: 1,659.73
103-34-4396-0000 U.S. Bank Amazon Prime-Annual Membership-F 12/20/2023 18691 68.30 Vendor Subtotal: 68.30
103-34-4399-0000 U.S. Bank CopQuest- Arson Equipment 12/20/2023 18691 120.03 103-34-4399-0000 U.S. Bank Tequipment - Arson Equipment 12/20/2023 18691 287.38 Vendor Subtotal: 407.41
103-34-4436-0000 Allstar Fire Equipment Inc Fire Helmet 12/01/2023 18559 463.05 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 48 PAGE 322 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 463.05
103-34-4436-0000 Galls, LLC Uniform 12/01/2023 18582 149.78 103-34-4436-0000 Galls, LLC Uniform 12/01/2023 18582 1,091.54 103-34-4436-0000 Galls, LLC Uniform 12/01/2023 18582 174.99 103-34-4436-0000 Galls, LLC Uniform 12/01/2023 18582 277.17 103-34-4436-0000 Galls, LLC Uniform 12/01/2023 18582 154.52 Vendor Subtotal: 1,848.00
103-34-4436-0000 Municipal Emergency Service Inc. Turnouts 12/15/2023 18656 4,245.65 Vendor Subtotal: 4,245.65
103-34-4436-0000 U.S. Bank Nikki C- Fire Captain Interview Lunch 12/20/2023 18691 208.40 103-34-4436-0000 U.S. Bank Starbucks- Fire Captain Interview Brea 12/20/2023 18691 48.25 Vendor Subtotal: 256.65
103-34-4468-0000 Alec Martinez Training-Per Diem Rate Lunch (5) 10/3 12/15/2023 18655 90.00 Vendor Subtotal: 90.00
103-34-4468-0000 U.S. Bank Red Helmet-Training B.Campbell 12/20/2023 18691 500.00 103-34-4468-0000 U.S. Bank Red Helmet-Credit Petta 12/20/2023 18691 -600.00 Vendor Subtotal: -100.00
103-34-4468-0000 Michael White Reimbursement Command Classes 10/ 12/15/2023 18689 400.00 103-34-4468-0000 Michael White Reimbursement Command Classes 10/ 12/15/2023 18689 400.00 103-34-4468-0000 Michael White Reimbursement Command Classes 10/ 12/15/2023 18689 300.00 103-34-4468-0000 Michael White Reimbursement Command Classes 9/2 12/15/2023 18689 400.00 103-34-4468-0000 Michael White Reimbursement Command Classes 9/1 12/15/2023 18689 320.00 103-34-4468-0000 Michael White Training-Per Diem Rate Lunch (5) 10/3 12/15/2023 18689 90.00 103-34-4468-0000 Michael White Reimbursement Command Classes 11/ 12/15/2023 18689 400.00 103-34-4468-0000 Michael White Training-Per Diem Rate Lunch (5) 11/2 12/15/2023 18689 90.00 103-34-4468-0000 Michael White Training-Per Diem Rate Lunch (5) 10/2 12/15/2023 18689 90.00 103-34-4468-0000 Michael White Reimbursement Command Classes 10/ 12/15/2023 18689 400.00 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 49 PAGE 323 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 2,890.00
103-34-4480-0000 U.S. Bank Starbucks-Breakfast DHS Audit 12/20/2023 18691 41.20 Vendor Subtotal: 41.20
103-34-4492-0003 U.S. Bank Tom's Wear-Collar Ornaments 12/20/2023 18691 99.23 Vendor Subtotal: 99.23
103-34-4492-0004 U.S. Bank Black Smoke-Helmet Shields 12/20/2023 18691 1,160.00 103-34-4492-0004 U.S. Bank Terry's Mobile Canvas -Decal Name St 12/20/2023 18691 14.14 Vendor Subtotal: 1,174.14
103-34-4500-4950 The Gas Company Gas Service Oct-Nov 2023-FD 12/01/2023 18606 257.18 Vendor Subtotal: 257.18
103-34-4500-9025 AT&T Phone Service Oct-Nov 2023 FD 12/01/2023 18562 112.85 103-34-4500-9025 AT&T Phone Service Nov 2023-FD 12/15/2023 18627 2,324.10 Vendor Subtotal: 2,436.95
103-34-4500-9025 AT&T City Hall Compound Internet Service N 12/01/2023 18563 183.55 Vendor Subtotal: 183.55
103-34-4500-9025 AT&T Long Distance Long Distance Phone Service Oct 2023 12/01/2023 18565 46.70 103-34-4500-9025 AT&T Long Distance Long Distance Phone Service Oct 2023 12/01/2023 18565 46.70 Vendor Subtotal: 93.40
103-34-4500-9025 Verizon Wireless Mobile Computer Service 10/24/23-11 12/15/2023 18686 295.40 Vendor Subtotal: 295.40
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 50 PAGE 324 of 352
Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Fund: 103 125,367.70
204-64-4150-0000 Harris Hsuan-Wei Peng Photobooth-Senior Event 12/15/23 12/15/2023 18646 399.00 Vendor Subtotal: 399.00
204-64-4150-0000 On the Go DJ Pro DJ for Senior Holiday Event 12/15/23 12/01/2023 18593 395.00 Vendor Subtotal: 395.00
204-64-4150-0000 U.S. Bank San Marino Cafe-Winter Wonderland S 12/20/2023 18691 25.00 204-64-4150-0000 U.S. Bank San Marino Cafe-Winter Wonderland S 12/20/2023 18691 25.00 204-64-4150-0000 U.S. Bank San Marino Cafe-Winter Wonderland S 12/20/2023 18691 25.00 204-64-4150-0000 U.S. Bank San Marino Cafe-Winter Wonderland S 12/20/2023 18691 25.00 204-64-4150-0000 U.S. Bank Amazon-Table Supplies Senior Holida 12/20/2023 18691 204.72 204-64-4150-0000 U.S. Bank Pizzanista-Winter Wonderland Senior E 12/20/2023 18691 100.00 Vendor Subtotal: 404.72
Subtotal for Fund: 204 1,198.72
207-64-4208-0000 Gold Coast Tours Prop A Senior Trip 11/18/23 12/15/2023 18649 1,225.00 Vendor Subtotal: 1,225.00
Subtotal for Fund: 207 1,225.00
223-30-4468-0000 Frank Calistro Training-Parking 11/8/23 12/01/2023 18568 46.00 Vendor Subtotal: 46.00
Subtotal for Fund: 223 46.00
281-50-4399-0000 Valley Monument Company Plaque-Memorial Bench Lacy Park 12/29/2023 18733 255.41 Vendor Subtotal: 255.41
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 51 PAGE 325 of 352
Account Number Vendor Description GL Date Check No Amount PO No 281-50-4600-7040 Paul Callahan Reimbursement-Holiday House Restor 12/01/2023 18569 3,088.64 Vendor Subtotal: 3,088.64
281-91-4370-2575 Ingram Library Services Books 12/01/2023 0 362.11 281-91-4370-2575 Ingram Library Services Books 12/01/2023 0 77.91 281-91-4370-2575 Ingram Library Services Books 12/01/2023 0 15.56 281-91-4370-2575 Ingram Library Services Books 12/01/2023 0 128.77 281-91-4370-2575 Ingram Library Services Books 12/15/2023 0 117.39 281-91-4370-2575 Ingram Library Services Books 12/29/2023 0 21.47 281-91-4370-2575 Ingram Library Services Books 12/29/2023 0 39.22 Vendor Subtotal: 762.43
281-91-4376-2575 U.S. Bank Target-Gingerbread House Program Su 12/20/2023 18691 50.70 281-91-4376-2575 U.S. Bank Michaels-Fall Wreath Program Supplie 12/20/2023 18691 10.47 281-91-4376-2575 U.S. Bank Amazon-Fall Wreath Program Supplies 12/20/2023 18691 130.95 281-91-4376-2575 U.S. Bank Michaels-Fall Wreath Program Supplie 12/20/2023 18691 28.78 281-91-4376-2575 U.S. Bank 99 Cents Only-Gingerbread House Pro 12/20/2023 18691 151.75 281-91-4376-2575 U.S. Bank Michaels-Fall Wreath Program Supplie 12/20/2023 18691 10.48 281-91-4376-2575 U.S. Bank Michaels-Fall Wreath Program Supplie 12/20/2023 18691 84.89 281-91-4376-2575 U.S. Bank Target-Gingerbread House Program Su 12/20/2023 18691 50.10 Vendor Subtotal: 518.12
281-92-4370-2575 Brodart Co Books 12/01/2023 0 114.63
281-92-4370-2575 Brodart Co Books 12/01/2023 0 97.83
281-92-4370-2575 Brodart Co Books 12/29/2023 0 21.26
Vendor Subtotal: 233.72
281-92-4370-2575 Ingram Library Services Books 12/01/2023 0 5.90 281-92-4370-2575 Ingram Library Services Books 12/01/2023 0 45.08 281-92-4370-2575 Ingram Library Services Books 12/01/2023 0 98.93 281-92-4370-2575 Ingram Library Services Books 12/01/2023 0 57.40 281-92-4370-2575 Ingram Library Services Books 12/01/2023 0 52.98 281-92-4370-2575 Ingram Library Services Books 12/01/2023 0 1,418.11 281-92-4370-2575 Ingram Library Services Books 12/01/2023 0 62.98 Vendor Subtotal: 1,741.38
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 52 PAGE 326 of 352
Account Number Vendor Description GL Date Check No Amount PO No 281-92-4376-2575 U.S. Bank Amazon-Dinonovember Program Supp 12/20/2023 18691 137.13 281-92-4376-2575 U.S. Bank Amazon-Dinonovember Program Supp 12/20/2023 18691 141.41 281-92-4376-2575 U.S. Bank Containerstore-Dinonovember Program 12/20/2023 18691 39.62 281-92-4376-2575 U.S. Bank Amazon-Dinonovember Program Supp 12/20/2023 18691 32.84 281-92-4376-2575 U.S. Bank Target-Pressed Flower Jar Program Sup 12/20/2023 18691 33.23 281-92-4376-2575 U.S. Bank Ralphs-Storytime Supplies 12/20/2023 18691 34.97 Vendor Subtotal: 419.20
Subtotal for Fund: 281 7,018.90
394-30-4600-1001 Dewberry Architects Inc PD Space Utilization Needs Study De 12/29/2023 18709 1,990.00 000001014 394-30-4600-1001 Dewberry Architects Inc PD Space Utilization Needs Study Oct 12/29/2023 18709 8,612.37 000001014 Vendor Subtotal: 10,602.37
394-40-4600-1000 Corporate Business Interiors Inc San Marino City Center Furnishing-Fin 12/15/2023 18634 51,995.39 000001075 394-40-4600-1000 Corporate Business Interiors Inc Waste and Recycling Receptacles -SM 12/29/2023 18702 6,595.62 000001092 394-40-4600-1000 Corporate Business Interiors Inc San Marino Center Shelving -Final Pa 12/29/2023 18702 883.69 000001081 Vendor Subtotal: 59,474.70
394-40-4600-1000 Griffin Structures Inc Construction Management Service Agr 12/29/2023 0 4,181.40 000001030 Vendor Subtotal: 4,181.40
394-40-4600-1000 U.S. Bank Home Depot-Trash Cans-SMCC 12/20/2023 18691 242.38 394-40-4600-1000 U.S. Bank New Creation Picture-Framing Proclam 12/20/2023 18691 555.68 Vendor Subtotal: 798.06
394-44-4600-8022 Dudek Lift Station Improvement Program 8/2 12/01/2023 0 2,335.20 394-44-4600-8022 Dudek Lift Station Improvement 9/30/23-10/2 12/29/2023 0 6,378.24 Vendor Subtotal: 8,713.44
394-48-4600-0510 Devil Mountain Wholesale Nursery L Replacement Oak Tree-Lacy Park Play 12/15/2023 18639 3,566.81 AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 53 PAGE 327 of 352
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 3,566.81
394-48-4600-0533 Transtech Engineers, Inc Traffic Engineer- School Sign Review 12/29/2023 18731 205.00 394-48-4600-0533 Transtech Engineers, Inc Traffic Engineer- School Sign Review 12/29/2023 18731 65.00 Vendor Subtotal: 270.00
394-48-4600-9272 CJ Concrete Construction Inc Sidewalk Replacement Project Retentio 12/15/2023 0 20,743.63 Vendor Subtotal: 20,743.63
394-50-4600-7040 Mora's Equipment & Construction In Electrical Upgrade-Holiday House 12/01/2023 18588 1,230.52 Vendor Subtotal: 1,230.52
Subtotal for Fund: 394 109,580.93
591-11-4613-0550 IntelesysOne New Staff Monitor- SMCC 12/15/2023 0 179.56 591-11-4613-0550 IntelesysOne Staff PC Replacement 12/15/2023 0 5,258.91 Vendor Subtotal: 5,438.47
591-34-4613-9300 Airwave Communication Enterprise 4' Internal Bev Holder with gromm 12/15/2023 18620 44.93 000001093 591-34-4613-9300 Airwave Communication Enterprise Estimated Freight Charge 12/15/2023 18620 87.50 000001093 591-34-4613-9300 Airwave Communication Enterprise Sales Taxes 12/15/2023 18620 71.05 000001093 591-34-4613-9300 Airwave Communication Enterprise Face plate with USB/12V Plugs 12/15/2023 18620 58.97 000001093 591-34-4613-9300 Airwave Communication Enterprise 4' Low-Profile Sloped-Floor Tray 12/15/2023 18620 35.10 000001093 591-34-4613-9300 Airwave Communication Enterprise Wide Body Console-Open Storage 12/15/2023 18620 589.68 000001093 Vendor Subtotal: 887.23
591-48-4613-0000 Stotz Equipment John Deere 4052 M Compact Utility T 12/15/2023 18674 48,980.00 000001096 591-48-4613-0000 Stotz Equipment John Deere 485 Backhoe 12/15/2023 18674 16,150.00 000001096 591-48-4613-0000 Stotz Equipment Taxes 12/15/2023 18674 6,187.35 000001096 Vendor Subtotal: 71,317.35
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 54 PAGE 328 of 352
Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Fund: 591 77,643.05
595-10-4150-0000 AdminSure Inc Workers' Comp Claims Admin Dec 202 12/01/2023 0 1,980.00 595-10-4150-0000 AdminSure Inc Workers' Comp Claims Admin Jan 202 12/29/2023 0 1,980.00 Vendor Subtotal: 3,960.00
595-10-4356-0000 Self-Insurance Plans Workers' Comp Revolving Assessment 12/15/2023 18673 38,291.39 Vendor Subtotal: 38,291.39
Subtotal for Fund: 595 42,251.39
609-00-2002-0000 Metro Water Domestic Water Oct 2023 12/15/2023 0 275,213.29 Vendor Subtotal: 275,213.29
609-00-2045-0000 Division of the State Architect Disability Access & Education Fee July 12/29/2023 18710 299.60 Vendor Subtotal: 299.60
609-00-2048-0070 Subhadra "Su" Viswanathan Refund-SMCC Deposit 11/8/23 12/01/2023 18613 200.00 Vendor Subtotal: 200.00
609-00-2048-0625 California Building Standards Building Standards Admin July-Sept 2 12/29/2023 18699 33.30 Vendor Subtotal: 33.30
609-00-2048-0626 Dept of Conservation SMIP Fees July-Sept 2023 12/29/2023 18708 527.89 Vendor Subtotal: 527.89
609-00-2048-2575 Friends of Crowell Public Lib Credit Card Sales Friends Bookstore N 12/15/2023 18647 862.25 609-00-2048-2575 Friends of Crowell Public Lib Credit Card Sales Friends Bookstore O 12/15/2023 18647 762.90 Vendor Subtotal: 1,625.15
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 55 PAGE 329 of 352
Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Fund: 609 277,899.23
Report Total: 1,932,426.02
AP-Transactions by Account (01/03/2024 - 7:56 AM) Page 56 PAGE 330 of 352
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Alison Walker, City Clerk
DATE: January 10, 2024
SUBJECT: APPROVAL OF MINUTES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council of the City of San Marino, at a regular meeting held on Wednesday, April 9, 2014, approved the action minute format for City Council and all advisory body meetings. An exception was made for the Library Board of Trustees to have summary minutes at the September 9, 2020 Council meeting, however the Library Board of Trustees moved back to action minutes after approval at the July 13, 2022 Council meeting.

DISCUSSION
Attached for Council consideration are the following City Council minutes:

1. Special meeting of December 13, 2023;

2. Regular meeting of December 13, 2023.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 331 of 352

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve the December 2023 minutes.

If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the special meeting of December 13, 2023, and the regular meeting of December 13, 2023.”

ATTACHMENTS

1. Minutes of December 13, 2023 – Special Meeting

2. Minutes of December 13, 2023 – Regular Meeting
PAGE 332 of 352

MINUTES

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, DECEMBER 13, 2023 AT 4:30 P.M.

CALL TO ORDER: Mayor Talt called the meeting to order at 4:30 p.m. in the City Hall Emergency Operations Center (EOC), located at 2200 Huntington Drive, San Marino, CA 91108.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CLOSED SESSION
At 4:31 p.m., the Council recessed to closed session to discuss the following items:

1. CONFERENCE WITH LABOR NEGOTIATORS
GOVERNMENT CODE SECTION 54957.6
City Negotiator(s):

Human Resources Director Guerrero
City Manager Eskandar
Employee Organization(s):

San Marino Police Officers’ Association
San Marino Firefighters’ Association
San Marino City Employees’ Association
Unrepresented Employees

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE 54956.9 (D)(2)
The City Council is meeting with respect to two (2) matters of significant exposure to litigation against the City.

At 5:55 p.m. the Council reconvened to open session.

PAGE 333 of 352

CITY COUNCIL MINUTES SPECIAL MEETING
DECEMBER 13, 2023 PAGE 2 OF 2

CLOSED SESSION REPORT
The City Council met on Items 1 through 2 and there was no reportable action.

ADJOURNMENT
Mayor Talt adjourned the special meeting at 5:55 p.m.

ALISON WALKER

CITY CLERK
PAGE 334 of 352

MINUTES

REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, DECEMBER 13, 2023 AT 6:00 P.M.

CITY HALL COUNCIL CHAMBERS
CALL TO ORDER: Mayor Talt called the regular meeting to order at 6:09 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Mayor Talt led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- Ken Yoon
- Su Viswanathan

MOTION TO WAIVE FURTHER READINGS
Council Member Shepherd Romey moved, seconded by Council Member Lo, to waive the reading of the entire text of the ordinances or resolutions.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

REORGANIZATION OF THE CITY COUNCIL

1. PRESENTATION OF CITY TILE TO, AND REMARKS FROM, OUTGOING

MAYOR STEVE TALT
Vice Mayor Huang presented the City Tile to Mayor Talt. Mayor Talt gave remarks on his mayorship.

2. REORGANIZATION OF THE CITY COUNCIL BY SELECTING A MAYOR AND

VICE MAYOR
Council Member Shepherd Romey moved, seconded by Council Member Lo, to nominate Steven W. Huang for Mayor.

PAGE 335 of 352

CITY COUNCIL MINUTES REGULAR MEETING
DECEMBER 13, 2023 PAGE 2 OF 6
Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
Council Member Talt moved, seconded by Council Member Lo, to nominate Gretchen Shepherd Romey for Vice Mayor.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Talt, Council Member Shepherd Romey, and Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: None

PUBLIC HEARING

1. ADOPTION OF RESOLUTION NO. R-23-31 ADOPTING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT FOR FISCAL YEAR 2024-25 Community Development Director Figueroa presented the staff report.

The following person(s) provided comment:
- None
Council Member Talt moved, seconded Vice Mayor Shepherd Romey, to adopt Resolution No. R-23-31, a Resolution of the City Council of the City of San Marino, California adopting the projected use of funds from the Community Development Block Grant program for Fiscal Year 2024-25.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: None

NEW BUSINESS

2. RECEIVE AND FILE FINANCIAL REPORT FOR FIRST QUARTER (JULY 2023 THROUGH SEPTEMBER 2023)
PAGE 336 of 352

CITY COUNCIL MINUTES REGULAR MEETING
DECEMBER 13, 2023 PAGE 3 OF 6
Finance Director Chung presented the staff report.

The following person(s) provided public comment:
- None
Council Member Lo moved, seconded by Vice Mayor Shepherd Romey, receive and file the financial report reflecting the City’s revenues and expenditures as of September 30, 2023.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: None

3. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ANNUAL AUDIT) FOR THE FISCAL YEAR ENDED JUNE 30, 2023
Finance Director Chung presented the staff report.

The following person(s) provided comment:
- None
Vice Mayor Shepherd Romey moved, seconded by Council Member Lo, to receive and file the audited financial statements for the fiscal year ended June 30, 2023.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: None

CONSENT CALENDAR
The following person(s) provided comment:
- None
Council Member Talt moved, seconded by Council Member Chou, to approve Items 4 through 18 of the consent calendar.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang
PAGE 337 of 352

CITY COUNCIL MINUTES REGULAR MEETING
DECEMBER 13, 2023 PAGE 4 OF 6
NOES: None
ABSTAIN: None
ABSENT: None

4. APPROVAL OF CONTRACT FOR IT CONSULTING/MANAGEMENT

SERVICES WITH SDI PRESENCE, LLC
The City Council approved a three-year professional services agreement with an option to extend the contract for two more years with SDI Presence, LLC for Information Technology Consulting/Management Services and authorized the City Manager to exercise the future option under the contract in his discretion, subject to satisfactory performance and Council budget appropriation.

5. APPROVAL OF PURCHASE FOR FIRE DEPARTMENT SELF-CONTAINED

BREATHING APPARATUS AND FILL STATION
The City Council waived competitive bidding and (1) approved the purchase of 3M Scott selfcontained breathing apparatus from Allstar Fire Equipment in the amount of $224,238.28; and (2) approved the purchase of a Stallion Air Centaur fill station from L.N. Curtis in the amount of $82,686.39.

6. APPROVAL OF PURCHASE OF ONE POLICE VEHICLE FROM NATIONAL AUTO FLEET IN THE AMOUNT OF $64,810.58
The City Council approved the procurement and installation of two irrigation controllers from Imperial Sprinkler Supply in the amount of $43,595.

7. APPROVAL TO PROCURE AND INSTALL NEW IRRIGATION
CONTROLLERS FOR LACY PARK IN THE AMOUNT OF $43,595
The City Council approved the procurement and installation of two irrigation controllers from Imperial Sprinkler Supply in the amount of $43,595.

8. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ATLAS

PLANNING SOLUTIONS FOR LOCAL HAZARD MITIGATION PLAN

PREPARATION SERVICES
The City Council approved a professional services agreement with Atlas Planning Solutions for Local Hazard Mitigation Plan preparation services.

9. APPROVAL OF 2024 LACY PARK MAJOR SPECIAL EVENT PERMIT DATES

AND CO-SPONSORSHIP REQUESTS
The City Council approved the 2024 Lacy Park Special Event Permit Dates and CoSponsorship Requests.

PAGE 338 of 352

CITY COUNCIL MINUTES REGULAR MEETING
DECEMBER 13, 2023 PAGE 5 OF 6

10.APPOINTMENT TO THE BOARD OF TRUSTEES OF THE GREATER LOS

ANGELES COUNTY VECTOR CONTROL DISTRICT
The City Council moved to appoint Howard Brody to serve on the Board of Trustees for the Greater Los Angeles Vector Control District for a two (2) year term ending January 1, 2026.

11.CASH AND INVESTMENT REPORT FOR THE MONTH OF OCTOBER 2023 The City Council moved to receive and file the Cash and Investment Report for the Month of October 2023.

12.RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR NOVEMBER 2023
The City Council moved to receive and file the Monthly Disbursements Report for the month of November 2023.

13.APPROVAL OF NOTICE OF COMPLETION FOR STREET REHABILITATION PROJECT NO. 21-9271
The City Council moved to accept Street Rehabilitation Project No. 21-9271 as complete and authorize the City Clerk to file the Notice of Completion.

14.SCHEDULED VACANCIES FOR COMMISSIONS, COMMITTEES, AND BOARDS FOR CALENDAR YEAR 2024
The City Council accepted and filed the Local Appointments List for all City commissions, committees, and boards for calendar year 2024, and directed the City Clerk to post the list.

15.REQUEST TO CAST VOTES FOR THE SAN GABRIEL BASIN WATER

QUALITY AUTHORITY BOARD OF DIRECTORS
The City Council approved the vote in favor of Rosemead City Councilmember Margaret Clark to the San Gabriel Basin Water Quality Authority Board of Directors and adopted Resolution No. R-23-32, A Resolution of the City Council of the City of San Marino, California, Casting its Vote for Councilmember Margaret Clark to Represent Cities without Prescriptive Pumping Rights on the Board of the San Gabriel Basin Water Quality Authority.

16.WINTER 2023 PUBLIC TREE REMOVAL LIST
The City Council was informed of the Winter 2023 Public Tree Removal List.

17.APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of November 8, 2023, and the PAGE 339 of 352

CITY COUNCIL MINUTES REGULAR MEETING
DECEMBER 13, 2023 PAGE 6 OF 6
regular meeting of November 8, 2023.

18.ADOPTION OF ORDINANCE NO. O-23-1409 (SECOND READING) ADDING MUNICIPAL CODE SECTION 23.05.03 REGARDING DEVELOPMENT

STANDARDS AND OBJECTIVE DESIGN STANDARDS FOR MULTI-FAMILY

RESIDENTIAL DEVELOPMENT PROJECTS IN THE HISTORICAL AND

CULTURAL ZONE
The City Council adopted Ordinance No. O-23-1409, an Ordinance of the San Marino City Council adding San Marino Municipal Code Section 23.05.03 regarding development standards and objective design standards for multi-family residential development projects in the Historical and Cultural Zone.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- Jonathan Hawes

PUBLIC COMMENTS
The following person(s) provided comment:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None

ADJOURNMENT
At 7:20 p.m., Mayor Huang adjourned the meeting in memory of Rosemary Simmons.

ALISON WALKER

CITY CLERK
PAGE 340 of 352
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Cathi Johnson, Community Services Director
DATE: January 10, 2024
SUBJECT: RATIFICATION OF THE FY 2022-23 CALIFORNIA STATE

LIBRARY REPORT

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
Each year, the California State Library requires all public libraries to submit an annual report. The California State Library Report summarizes financials, staffing, and programs / services offered by each public library. The data submitted acts as a tool for analysis among state libraries and can be used to support funding requests.

Pursuant to California Education Code §18927, the Library Board of Trustees is required to submit the California State Library Report to the City’s legislative body, the City Council. On November 27, 2023, the Library Board of Trustees voted to receive and file the Report and recommend it for ratification by the City Council.

DISCUSSION
Attachment 1 is Crowell Public Library’s submission for fiscal year (FY) 2022- 23, which was submitted on November 6. Some highlights of the report are:
• Library visits have remained stable; 184,617 people walked through the doors in FY 2022-23, compared to 183,064 in FY 2021-22.

Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 341 of 352
• The number of questions answered at the Reference Desk decreased from 6,863 in FY 2021-2022 to 6,494 in FY 2022-23. Staff believe this is due to 1) Staffing instabilities (vacancies) during the first several months of the reporting period; and 2) Library utilization is shifting from reference supported queries to program based services.
• Collection use decreased; 180,851 items were checked out during FY 2021-2022 as compared with 155,235 in FY 2022-23. Staff believes this is a result of the end of pandemic restrictions, as people were able to resume traveling and social activities and simply are reading less. In addition, staff believes that the December 2022 upgrade to the current integrated library systems (ILS) software may have resulted in a loss of data, as the prior software was outdated. When recreating circulation reports run prior to the upgrade, the system returns vastly different numbers than those recorded at the time, sometimes as high as 1,500 for a month. Staff do not foresee any issues with measuring collection use moving forward.
• Children’s program participation increased from the previous year by 105%, from 1,845 participants in FY 2021-22 to 3,784 in FY 2022-23.

This number includes visits to school libraries and classrooms which resumed during the FY 2023-23 reporting period.
• Adult program participation also increased dramatically from the previous year; 1,376 participants joined an adult program in FY 2021- 22, compared to 3,127 in 2022-23. This is a 127% increase. • In FY 2021-22, the Library did not offer any Young Adult programming.

In FY 2022-23, 17 Young Adult programs were offered, which resulted in participation of 221 teens.
• During this reporting period, staff launched the Teen Advisory Group volunteer program. 49 teens volunteered 292.5 hours from January 2023 to June 2023.

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

PAGE 342 of 352

RECOMMENDATION
Staff recommends the Council ratify the FY 2022-23 California State Library Report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to ratify the FY 2022-23 California State Library Report.”

ATTACHMENTS

1. FY 2022-23 California State Library Report
PAGE 343 of 352
FY 22-23 California Public Libraries Survey
Section 1 Directory and Administrative Information
Director Information (If position is not filled, enter "VACANT" in 1.6 and leave 1. 7 & 1.8 blank)

1.5 Courtesy Title

1.6 Director First Name

1.7 Director Middle Name

1.8 Director Last Name

1.9 Director Title

1.10 - 1.17 CSL only. Contact CSL with changes

1.10 Street Address

1.11 City

1.12 Zip

1.13 Zip +4

1.14 Mailing Address

1.15 Mailing City

1.16 Mailing Zip

1.17 Mailing Zip +4

1.18 Public Phone Number - Administration

1.19 Reference Phone Number

1.20 TDD for Deaf

1.21 Library Director's direct phone number (for use by State Library only)

1.22 Library Director's Email address

1.23 Include email in directory distributed to CA library directors?

1.24 Make email available to professional library orgs?

1.25 Make email available to public

1.26 Deputy Director Name

1.27 Deputy Director Email

1.28 Library's Public Email address or "Contact us" URL

1.29 Library's Web Address

1.30 Name of person completing this survey

1.31 Phone # of person completing this survey

1.32 Email address of person completing this survey

1.33 (Optional) Share a success story about your library staff, programming, services, community, partnerships, facilities, or collections.
1 Ms. Linda Vera Library Manager 1890 HUNTINGTON DR. SAN MARINO 91108 2542 1890 HUNTINGTON DR. SAN MARINO 91108 2542 (626) 300-0779 (626) 300-0777 [email protected] [email protected] http://crowellpubliclibrary.org Linda Vera (626) 300-0775 [email protected] Yes No No (626) 300-0775 PAGE 344 of 352
FY 22-23 California Public Libraries Survey CY PY
Section 2 Population and Outlets

2.1 Population of The Legal Service Area (CSL only)

2.2 Registered Users as of June 30

2.3 Children Borrowers

2.4 # of Central Libraries

2.5 # of Branch Libraries

2.6 # of Bookmobiles

2.7 Total # of Outlets (auto calculated)

2.8 # of other library outreach vehicles or structures

2.9 Number of kiosks

2.10 Total Square Footage (auto calculated in LibPAS from entries in outlets section)

2.11 Is this library jurisdiction designated by local government as a supporting department in emergency operations?
Section 3 Library Income
Operating Income

3.1 Local Government (all sources)

3.2 State Funds (see definitions for examples)

3.3 Federal Funds (see definitions for examples)

3.4 All Other Operating Income

3.5 Total Operating Income (auto calculated)
Capital Income

3.7 Local Government (taxes and allocations)

3.8 State Funds

3.9 Federal Funds

3.10 Other Income

3.11 Total Capital Outlay Income (auto calculated)
Section 4 Library Expenditures
Staff Expenditures

4.1 Salary & Wages Expenditures

4.2 Employee Benefits Expenditures

4.3 Total Staff Expenditures (auto calculated)
Collection Expenditures

4.4 Print Materials Expenditures (except Serials)

4.5 Print Serial Subscription Expenditures

4.6 Total Print Materials Expenditures (auto calculated)

4.7 Electronic Materials Expenditures

4.8 Other Materials Expenditures

4.9 Total Collection Expenditures (auto calculated)
Other Expenditures
2 12,206 1
31,405 6,738 1
0 0
1 12,257 30,520 6,5431
0 0
0 $77,6570
0 29,000 29,0000
$1,523,439 $0$0$39,500 $1,562,939 $1,709,718$0$0 $47,000 $1,756,718 $37,000 $0$0$22,500 $59,500 $0$0$0$0$0 $764,310 $277,697 $1,042,007 $819,994 $250,930 $1,070,924 $66,560 $8,558 $75,118 $22,226 $417 $97,761 $45,169 $9,499 $54,668 $21,965 $1,024 Yes Yes PAGE 345 of 352
FY 22-23 California Public Libraries Survey CY PY

4.10 All Other Operating Expenditures

4.11 Total Operating Expenditures (auto calculated)
Capital Expenditures

4.12 Total Capital Expenditures
Section 5 Library Staff
Refer to instructions for guidance calculating FTE

5.1 Total number of full time employees (count heads, use library definition of "full time")

5.2 Total number of part time employees (count heads, use library definition of "part time")

5.3 Total number of persons employed, include all full and part time employees (autocalculated)

5.4 Total number of volunteers (count heads)

5.5 Total hours volunteered in the reporting year

5.6 Hours worked in reporting year by librarians with MLS degrees

5.7 Hours worked in reporting year by librarians without MLS degree

5.8 Hours worked in reporting year by all librarians

5.9 Hours worked in reporting year by all other paid staff

5.10 Total hours worked in reporting year by all staff
(autocalculated)
Section 6 Library Collections
Print Materials and Physical Items

6.1 Books Children Held as of June 30

6.2 Books Young Adult Held as of June 30

6.3 Total Print Materials Held

6.4 Languages in print material collection (check all that apply)

6.5 # of Physical Audio Materials

6.6 # of Physical Video Materials

6.7a
Do you loan internet enabled devices? Laptops,
Chromebooks, etc.)

6.7b
How many devices available for check-out and use outside the library?

6.8a Do you lend hot spots? y/n

6.8b
How many hot spots available for check-out and use
outside the library?

6.9 All other Physical Items (do not include hotspots and devices)

6.10 Total Physical Items (auto-calculated)

6.11 (Optional) Current Print Serial Subscriptions
3 $227,350 7.00$0 $1,367,118 $78,656 $243,296 $1,391,877 5.00 30.00 72 30.00 35.00 0.00 9,018 0 17,151 26,169 49 37.000
292.50 9,018 31,516 5,149 77,114 32,181 5,433 83,222 4,509 2,949 3,724 2,910 No No No No 1284,584 59 6 89,862 0 0
0 0
Chinese,Spanish
PAGE 346 of 352
FY 22-23 California Public Libraries Survey CY PY
Electronic Items--Please refer to definitions for guidance on counting electronic resources

6.12 # of eBooks held by your library only

6.13 # of Electronic Books held by your consortium available to your patrons

6.14 # of Electronic Books held by Statewide Palace Project (prefilled by CSL)

6.15 Total # eBooks available to your library users (auto calculated)

6.16 # of Downloadable Audio Materials

6.17 # of Downloadable Video Materials

6.18 Electronic Collections Locally-Funded

6.19 Electronic Collections State-Funded (autofilled by CSL)

6.20 Total Electronic Collections (auto calculated)
Section 7 Library Services

7.1 Hours Open, All Outlets (automatically sums entries in branch and bookmobile section )

7.2 Library Visits

7.3 Reporting method for visits: annual count or estimate based on weekly count?

7.4 Reference Transactions

7.5 Reference transactions reporting method
Circulation
Late fines

7.6 Do you charge any patrons late fines for physical
materials?

7.7 Charge per day for Adults

7.8 For Young Adults

7.9 For Children
Circulation of Physical Materials

7.10 Total Physical Item Circulation (include ALL physical items)

7.11 Circulation of Children's Materials (subset of total)

7.12 Circulation of Non English Materials (subset of total)

7.13 ILL loans to others

7.14 ILL loans received

7.15 Circulation of internet-enabled devices (laptops,
Chrombooks, etc)

7.16 Circulation of hotspots
4 648 14,138 16,905 16,905 13,490 0 0
7,757 0
2612 0
9 5,272 26314 9
3,080 3,130 184,617 Annual Count 183,064 Annual Count 6,494 6,863 Yes $0.25 $0.25 $0.25 Yes $0.25 $0.25 $0.25 144,075 104,325 20,246 6015 169,475 122,013 21,755 15121 0 PAGE 347 of 352
FY 22-23 California Public Libraries Survey CY PY

7.17 Circulation of "Other Physical Items" (library of things such as musical instruments, tools; not physical books, audio, videos, hotspots and laptops.)
Electronic Content Use

7.18 Circulation of Electronic Materials (check-outs of items reported in 6.15, 6.16, 6.17)

7.19a
Successful Retrieval of State-funded Electronic information (autofilled)

7.19b Successful Retrival of locally-funded electronic information

7.19c
Successful Retrieval of Electronic Information (auto
calculated)
Circulation Totals

7.20 Total Annual Circulation (auto calculated: physical and electronic checkouts)

7.21 Total Electronic Content Use (auto calculated: electronic checkouts and database use)

7.22 Total Content Use (auto calculated: physical circ., elect.

Circ., database use)
Live Programming-Include ALL library programs, onsite and offsite, including summer & literacy Early learning: Ages 0-5

7.23a # of Live, In-person Children's Programs for Ages 0-5

7.23b # of Live, Virtual Children's Programs for Ages 0-5

7.24a
Attendance at Live, In-person Children's Programs for Ages 0-5

7.24b
Attendance at Live, Virtual Children's Programs for Ages 0- 5 Children's programs: Ages 6-11

7.25a # of Live, In-person programs for Children ages 6-11

7.25b # of Live, Virtual programs for Children ages 6-11

7.26a
Attendance at Live, In-person programs for Children ages 6- 11 7.26b Attendance at Live, Virtual programs for Children ages 6-11 Young Adult Programs

7.27a # of Live, In-person Young Adult Programs for Ages 12-18

7.27b # of Live, Virtual Young Adult Programs for Ages 12-18

7.28a
Attendance at Live, In-person Young Adult Programs for
Ages 12-18
5 0
27,1870
11,160 11,376 36,886 4,976 36,886 0
0 155,235 48,046 192,121 480
1,722 213,014 32,163 180,851 43,539 250
2,062 0
17 3
0 1380
750
0 1,707 0
221 0
1 PAGE 348 of 352
FY 22-23 California Public Libraries Survey CY PY

7.28b
Attendance at Live, Virtual Young Adult Programs for Ages 12-18
Adult Programs

7.29a # of Live, In-person Adult Programs for Ages 19+

7.29b # of Live, Virtual Adult Programs for Ages 19+

7.30a Attendance at Live, In-person Adult Programs for Ages 19+

7.30b Attendance at Live, Virtual Adult Programs for Ages 19+ General Interest Programs

7.31a # of Live, In-person Programs for all ages

7.31b # of Live, Virtual Programs for all ages

7.32a Attendance at Live, In-person Programs for all ages

7.32b Attendance at Live, Virtual Programs for all ages Off-site programming count This is a sub set of all programming. Include live, offsite programs, NOT virtual programs

7.33 Of the above live, in-person programs, how many were offsite?

7.34 Attendance at all offsite programs
Recorded Programming

7.35 # recordings of program content

7.36 # views of recorded program content
Self-directed Activities

7.37 # of self-directed activities

7.38 # of participants

7.39 Describe activities (narrative)
Electronic Services

7.40 CIPA Compliant (Y/N)

7.41 Annual Uses of Public Internet Computers

7.42 Reporting Method for Uses of Computers

7.43 Virtual Visits to the library website

7.44 Wireless Sessions Per Year

7.45 Reporting Method for Wifi Sessions

7.46 # of Internet Terminals (auto calculated from entries in Outlets sections)

7.47 ILS System (choose from dropdown or enter other)
Section 8 Referenda
Leave blank if no referendum occurred during the report year. Do not report referenda from prior years.

8.1 Referendum Election Date

8.2 ReferendumLocal Agency
6 0
220 174 0
3,127 0
1 7220 1,156 2
Other (please list) 0
0 1,375 151,753 0
0 0
0 No 8,637 192,345 -1Annual Count
N/A
4030
0 0
0 1
113-1-121 40Other (please list) No 9,100 190,050 -1Annual Count 40 PAGE 349 of 352
FY 22-23 California Public Libraries Survey CY PY

8.3 Referendum Funding Purpose

8.4 Referendum Type of Tax

8.5 Referendum Percentage of Yes Votes

8.6 Referendum Vote Required

8.7 Referendum Vote Outcome

8.8 Referendum Notes
7 Annotations

3.7, Local Government (taxes and allocations)
Barth Room A/V + Computer Room Renovation--2023-11-01

3.10, Other Income
computer room renovation--2023-11-01

4.12, Total Capital Expenditures
Barth Room A/V--2023-11-01

6.9, All other Physical Items (do not include hotspots and devices) California Park Passes--2023-11-02
California State Park Passes--2023-11-01

7.19b, Successful Retrieval of locally-funded electronic information Pressreader was sessions last year, this year was articles so the number may be higher than last year because of that.--2023-11-01
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Section 10 Library Outlets CY PY

10.1-10.14 are CSL only. Contact CSL with changes

10.1 FSCSKey

10.2 State assigned identification number

10.3 Library Code

10.4 Short Name

10.5 Legal Name

10.6 Physical Street Address

10.7 City

10.8 Zip Code

10.9 Zip+4 Code

10.10 Mailing Street Address

10.11 Mailing City

10.12 Mailing Zip Code

10.13 Mailing Zip +4

10.14 County
Contact information

10.15 Phone

10.16 Outlet Type Code

10.17 Facility Owned By

10.18 Established Scheduled Hours for Public Service?

10.19 At least one paid staff works at facility?

10.20 Separate Quarters?
Hours and Counts

10.21 Days typically open per week

10.22 Hours open in typical week

10.23 Total hours branch was actually open during reporting year

10.24 Weeks outlet was actually open during reporting year

10.25 Staff FTE

10.26 Population Served

10.27 Reader Seats

10.28 Volumes Held

10.29 Circulation

10.30 Total outlet operating expenditure
Facility Information

10.31 Year Built

10.32 Year opened

10.33 Year remodeled

10.34 Adequacy of Facility

10.35 Estimated cost of deferred maintenance

10.36 Rate the accuracy of this estimate (ballpark vs
calculated)
CA0119 9
N/A Central M715 M715.001 San Marino CROWELL PUBLIC LIBRARY 1890 HUNTINGTON DR. SAN MARINO 91108 2595 1890 HUNTINGTON DR. SAN MARINO 91108 2595 Los Angeles (626) 300-0777 City Yes Yes Yes Yes Yes Yes 7 7

62.00 52 62.00 3,080 3,130 18.50 18.54 31,405 30,520 165 165 84,727 $1,391,877 145,283 $1,367,811 83,222 169,475 2008 01/2008 N/A 2008 01/2008 7 Informed/Calculated estimate
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10.37 Facility Upgrade Needs

10.38 Estimated cost of this improvement

10.39 Rate the accuracy of this estimate (ballpark vs
calculated)

10.40 Gross square ft.

10.41 LEED Certification

10.42 In emergency situations, does this branch provide any of the following to the community?

10.43 Does this building have a back-up generator?

10.44 Does this building have a seed library?
Electronic Information

10.45 Number of Internet Terminals for use by public

10.46 Internet connection speed

10.47 Does branch need more bandwidth?

10.48 Increase in speed needed in five years?

10.49 Age of cabling

10.50 More than half of cabling older than five years?

10.51 Is more than half of network hardware older than three years?

10.52 Name of internet provider (e.g. AT&T)

10.53 Type of internet connection

10.54 When current contract for Intenet service expires

10.55 Rate reliability of current Internet service

10.56 Connected to Internet via CENIC/CalREN/State Library Broadband program?

10.57 Is Wifi available to patrons?

10.58 Available 24/7?

10.59 If not, when is it available? Start time

10.59b If not, when is it available? End time

10.60 Maximum users at one time
Annotations
29,000 LEED Silver LEED Silver 29,000
Cooling center
$80,955.00 -1-1 No

10.23, Total hours branch was actually open during reporting year The library experienced unexpected closures when the AC went out during a heatwave--2023-11-02

10.26, Population Served
Used Library Card Registration (2.2). Survey instructions recommend contacting Planning Dept (they did not have this data) or using Library registration.--2023-11-03

10.35, Estimated cost of deferred maintenance on this outlet replacement of HVAC system--2023-11-03

10.36, Please rate accuracy of this estimate: (choose one) amount paid to vendor to replace HVAC--2023-11-03

10.44, Does this building have a seed library?
Established by a local girl scout--2023-11-03
600 40 40 True True No 10:00 AM 9:00 PM AT&T 1 Gbps (Gigabits per second) 1 Gbps (Gigabits per second) Yes No Yes No More than 10 More than 10 Yes Yes Yes Yes Fiber 12/31/2023 Generally reliable Yes Yes PAGE 352 of 352