AGENDA – JANUARY 10, 2024 PAGE 1 of 5
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
Philippe Eskandar, City Manager
www.CityofSanMarino.org
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, JANUARY 10, 2024 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.CityofSanMarino.org/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 AGENDA – JANUARY 10, 2024 PAGE 2 of 5
p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website: http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
AGENDA – JANUARY 10, 2024 PAGE 3 of 5
NEW BUSINESS
1. FIND THE LIFT STATION IMPROVEMENT PROJECT EXEMPT FROM
REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(CEQA) PURSUANT TO SECTION 15301(B) OF TITLE 14, CHAPTER 3 OF THE CALIFORNIA CODE OF REGULATIONS (CLASS 1, EXISTING
FACILITIES EXEMPTION), APPROVAL OF THE PLANS AND
SPECIFICATIONS AVAILABLE AT THE OFFICE OF THE CITY CLERK AND
AT THE DAIS, AWARD OF A CONSTRUCTION AGREEMENT TO CWS
SYSTEMS, INC. FOR THE LIFT STATION IMPROVEMENT PROJECT NO. 21-8022, IN THE TOTAL AMOUNT (BASE BID PLUS ALTERNATE BIDS A1 & A2) OF $2,276,000, AND REJECT ALL OTHER BIDS; AWARD OF A
PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES TO Z&K CONSULTANTS IN THE AMOUNT OF $230,000; APPROVAL OF AMENDMENT NO. 3 TO THE
PROFESSIONAL SERVICE AGREEMENT WITH DUDEK FOR
CONSTRUCTION SUPPORT IN THE AMOUNT OF $45,500;
AUTHORIZATION FOR PARKS AND PUBLIC WORKS DIRECTOR/CITY
ENGINEER TO APPROVE CONTINGENCIES IN AN AMOUNT NOT TO
EXCEED $250,600; AND APPROPRIATION OF AN ADDITIONAL
$1,571,181 TO ACCOUNT #394-44-4600-8022 FROM THE CIP FUND
BALANCE RESERVES
Recommendation: Staff recommends that the City Council 1) find the Lift Station Improvement Project exempt from review under the California Environmental Quality Act (CEQA), 2) approve the Plans and Specifications available at the office of the City Clerk and at the dais, 3) award a Construction Agreement to CWS Systems, Inc., 4) award a Professional Services Agreement for construction management and inspection services to Z&K Consultants, 5) approve Amendment No. 3 to the Professional Services Agreement with Dudek for construction support services, and 6) authorize the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $250,600. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1) find the Lift Station Improvement Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301(b) of Title 14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities exemption), 2) approve the Plans and Specifications available at the office of the City Clerk and at the dais, 3) award a Construction Agreement to CWS Systems, Inc., for the Lift Station Improvement Project No. 21-8022 in the amount of $2,276,000, and reject all other bids, 4) award a Professional Services Agreement for construction management and inspection services to Z&K Consultants in the amount of $230,000, 5) approve Amendment No. 3 to the Professional Services Agreement with Dudek in the amount of $45,500, and 6) authorize the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $250,600, and 7) appropriate an additional $1,571,181 to account #394-44-4600-8022 (Lift Station Improvements) from the CIP fund balance reserves.
AGENDA – JANUARY 10, 2024 PAGE 4 of 5
CONSENT CALENDAR
2. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ROGERS,
ANDERSON, MALODY & SCOTT, LLP AND APPOINTING TERRY SHEA
INTERIM FINANCE DIRECTOR
Recommendation: Staff recommends that the City Council approve the Professional Services Agreement with Rogers, Anderson, Malody & Scott, LLP and concur with the appointment of Terry Shea as Interim Finance Director. If Council concurs, an appropriate motion would be:
“I move to approve the Professional Services Agreement with Rogers, Anderson, Malody & Scott, LLP and concur with the appointment of Terry Shea as Interim Finance Director.”
3. APPROVAL OF PURCHASE OF ONE POLICE VEHICLE FROM NATIONAL AUTO FLEET IN THE AMOUNT OF $64,810.58
Recommendation: Staff recommends the City Council approve the purchase of a Police Department vehicles from National Auto Fleet in the amount of $64,810.58. “I move to approve the purchase of a Chevrolet Tahoe for the Police Department from National Auto Fleet in the amount of $64,810.58.”
4. APPROVE AMENDMENT NO. 1 TO EXTEND AGREEMENT FOR LANCE,
SOLL & LUNGHARD, LLP, TO PERFORM PROFESSIONAL AUDITING
SERVICES FOR THE FISCAL YEARS ENDING JUNE 30, 2024 AND 2025 Recommendation: Staff recommends the Council approve Amendment No. 1 to the Agreement with Lance Soll & Lunghard to extend the term through December 31, 2025, for the FYE June 30, 2024, and FYE June 30, 2025, Audit Services and authorize the City Manager to approve and execute the amendment and any other documents necessary to effectuate the contract. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 1 to the Agreement with Lance Soll & Lunghard to extend the term through December 31, 2025, for the FYE June 30, 2024, and FYE June 30, 2025, Audit Services and authorize and direct the City Manager to execute Amendment No. 1 to the professional services agreement with Lance, Soll & Lunghard, LLP for the City’s Financial Statement Auditing Services for two additional one-year extensions.”
5. CASH AND INVESTMENT REPORT FOR THE MONTH OF NOVEMBER 2023
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
AGENDA – JANUARY 10, 2024 PAGE 5 of 5
“I move to receive and file the Cash and Investment Report for the Month of November 2023.”
6. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
DECEMBER 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of December 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of December 2023.”
7. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the December 2023 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the special meeting of December 13, 2023, and the regular meeting of December 13, 2023.”
8. RATIFICATION OF THE FY 2022-23 CALIFORNIA STATE LIBRARY REPORT
Recommendation: Staff recommends the Council ratify the FY 2022-23 California State Library Report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to ratify the FY 2022-23 California State Library Report.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 1/5/2024 ALISON WALKER
CITY CLERK