MINUTES
REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, JANUARY 10, 2024, AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
Mayor Huang called the regular meeting to order at 6:00 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Huang.
ROLL CALL: PRESENT: Council Member Lo, Council Member Chou, Council Member Talt, Vice Mayor Shepherd Romey, Mayor
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- Judy White, Michael Ackerman, Zillah Tobiano and Su Viswanathan
MOTION TO WAIVE FURTHER READINGS
Vice Mayor Shepherd Romey moved, seconded by Council Member Talt, to waive the reading of the entire text of the ordinances or resolutions.
Motion passed by the following vote:
AYES: Council Member Lo, Council Member Chou, Council Member Talt, Vice Mayor Shepherd Romey, Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: None
NEW BUSINESS
1. FIND THE LIFT STATION IMPROVEMENT PROJECT EXEMPT FROM
REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(CEQA) PURSUANT TO SECTION 15301(B) OF TITLE 14, CHAPTER 3 OF THE CALIFORNIA CODE OF REGULATIONS (CLASS 1, EXISTING
FACILITIES EXEMPTION), APPROVAL OF THE PLANS AND
CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, JANUARY 10, 2024 PAGE 2 OF 4
SPECIFICATIONS AVAILABLE AT THE OFFICE OF THE CITY CLERK AND
AT THE DAIS, AWARD OF A CONSTRUCTION AGREEMENT TO CWS
SYSTEMS, INC. FOR THE LIFT STATION IMPROVEMENT PROJECT NO. 21- 8022, IN THE TOTAL AMOUNT (BASE BID PLUS ALTERNATE BIDS A1 & A2) OF $2,276,000, AND REJECT ALL OTHER BIDS; AWARD OF A
PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES TO Z&K CONSULTANTS IN THE AMOUNT OF $230,000; APPROVAL OF AMENDMENT NO. 3 TO THE
PROFESSIONAL SERVICE AGREEMENT WITH DUDEK FOR
CONSTRUCTION SUPPORT IN THE AMOUNT OF $45,500;
AUTHORIZATION FOR PARKS AND PUBLIC WORKS DIRECTOR/CITY
ENGINEER TO APPROVE CONTINGENCIES IN AN AMOUNT NOT TO
EXCEED $250,600; AND APPROPRIATION OF AN ADDITIONAL
$1,571,181 TO ACCOUNT #394-44-4600-8022 FROM THE CIP FUND
BALANCE RESERVES
Council discussed lowering the contingencies to an amount not to exceed $100,000.
Council Member Talt moved, seconded by Council Member Chou to 1) find the Lift Station Improvement Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301(b) of Title 14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities exemption), 2) approved the Plans and Specifications available at the office of the City Clerk and at the dais, 3) awarded a Construction Agreement to CWS Systems, Inc., for the Lift Station Improvement Project No. 21-8022 in the amount of $2,276,000, and reject all other bids, 4) awarded a Professional Services Agreement for construction management and inspection services to Z&K Consultants in the amount of $230,000, 5) approved Amendment No. 3 to the Professional Services Agreement with Dudek in the amount of $45,500, and 6) authorized the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $100,000, and 7) appropriate an additional $1,420,581 to account #394-44-4600-8022 (Lift Station Improvements) from the CIP fund balance reserves.
Motion passed by the following vote:
AYES: Council Member Lo, Council Member Chou, Council Member Talt, Vice Mayor Shepherd Romey, Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: None
CONSENT CALENDAR
The following person(s) provided comment:
- None
Council Member Talt moved, seconded by Council Member Lo, to approve
CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, JANUARY 10, 2024 PAGE 3 OF 4
Items 2 through 8 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council
Member Talt, Vice Mayor Shepherd Romey, Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: None
2. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ROGERS,
ANDERSON, MALODY & SCOTT, LLP AND APPOINTING TERRY SHEA
INTERIM FINANCE DIRECTOR
The City Council approved the Professional Services Agreement with Rogers, Anderson, Malody & Scott, LLP and concurred with the appointment of Terry Shea as Interim Finance Director.
3. APPROVAL OF PURCHASE OF ONE POLICE VEHICLE FROM NATIONAL AUTO FLEET IN THE AMOUNT OF $64,810.58
The City Council approved the purchase of a Police Department vehicle from National Auto Fleet in the amount of $64,810.58.
4. APPROVE AMENDMENT NO. 1 TO EXTEND AGREEMENT FOR LANCE, SOLL & LUNGHARD, LLP, TO PERFORM PROFESSIONAL AUDITING SERVICES FOR THE FISCAL YEARS ENDING JUNE 30, 2024 AND 2025
The City Council approved Amendment No. 1 to the Agreement with Lance Soll & Lunghard to extend the term through December 31, 2025, for the FYE June 30, 2024, and FYE June 30, 2025, Audit Services and authorized the City Manager to approve and execute the amendment and any other documents necessary to effectuate the contract.
5. CASH AND INVESTMENT REPORT FOR THE MONTH OF NOVEMBER 2023 The City Council received and filed the Cash and Investment Report for the Month of November 2023.
6. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR DECEMBER 2023
The City Council received and filed the Monthly Disbursement Report for the Month of December 2023.
CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, JANUARY 10, 2024 PAGE 4 OF 4
7. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of December 13, 2023, and the regular meeting of December 13, 2023.
8. REPORTATION OF THE FY 2022-23 CALIFORNIA STATE LIBRARY The City Council ratified the FY 2022-23 California State Library Report.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
- None
PUBLIC COMMENTS
The following person(s) provided comment:
- None
FUTURE AGENDA ITEMS
ADJOURNMENT
At 7:21 p.m., Mayor Huang adjourned the meeting to Friday, January 26, at 8:30 a.m. at the Barth Room in Crowell Public Library.
Ahison Walter
ALISON WALKER
CITY CLERK