AGENDA – JANUARY 26, 2024 PAGE 1 of 128
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
Philippe Eskandar, City Manager
www.CityofSanMarino.org
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
ADJOURNED REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
FRIDAY, JANUARY 26, 2024 AT 8:30 AM
BARTH ROOM CROWELL PUBLIC LIBRARY
1890 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.CityofSanMarino.org/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received AGENDA – JANUARY 26, 2024 PAGE 2 of 128
after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
NEW BUSINESS
1. FY 2024-25 PROCESS BUDGET OVERVIEW AND PRIORITY
INITIATIVES DISCUSSION
Recommendation: Staff recommends that the City Council engage in a discussion to identify potential Priority Initiatives for FY 2024-25.
CONSENT CALENDAR
2. AWARD OF A MAINTENANCE SERVICES AGREEMENT TO G2
CONSTRUCTION, INC. FOR THE PURCHASE AND INSTALLATION OF
CATCH BASIN TRASH AND DEBRIS CAPTURE DEVICES IN THE
AGENDA – JANUARY 26, 2024 PAGE 3 of 128
AMOUNT OF $100,000
Recommendation: Staff recommends the City Council approve the procurement and installation of trash and debris capture devices from G2 Construction, Inc. in the amount of $100,000.
“I move to approve the Maintenance Services Agreement for the procurement and installation of trash and debris capture devices from G2 Construction, Inc. in the amount of $100,000.”
3. APPROVAL OF PURCHASE OF SKID-STEER LOADER FOR PARKS AND
PUBLIC WORKS DEPARTMENT FROM BOBCAT AND APPROPRIATION
OF $55,742.47 FROM THE CAPITAL EQUIPMENT FUND RESERVES FOR
THE PURCHASE
Recommendation: Staff recommends the City Council approve the purchase of one skid-steer loader from Bobcat in the amount of $55,742.47, and authorize the appropriation of $55,742.47 from the CIP reserves into Account # 591-48-4613-0000 (Capitalized Equipment).
“I move to approve the purchase of one skid-steer loader from Bobcat in the amount of $55,742.47, and authorize the appropriation of $55,742.47 from the CIP reserves into Account # 591-48-4613-0000 (Capitalized Equipment).”
4. APPROVAL OF CITY COUNCIL DELEGATE AND ALTERNATE LIST FOR 2024 AND DIRECT THE CITY CLERK TO UPDATE THE AGENCY REPORT OF PUBLIC OFFICIAL APPOINTMENTS FORM 806
Recommendation: The Mayor has recommended assignments to City and/or regional bodies. If the City Council concurs with the Mayor’s recommendations, the appropriate motion would be:
“I move to approve the Council List of Delegates and Alternates to agency boards, commissions, and City activities for 2024, and direct the City Clerk to update the Agency Report of Public Official Appointments Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place the updated Form 806 on the City’s website.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
AGENDA – JANUARY 26, 2024 PAGE 4 of 128
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 1/19/2024 ALISON WALKER
CITY CLERK
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Nicole Tibbet, Community Engagement Manager
Mark Siegfried, Accounting Manager/Controller
DATE: January 26, 2024
SUBJECT: FY 2024-25 BUDGET PROCESS OVERVIEW AND PRIORITY
INITIATIVES DISCUSSION
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
BACKGROUND
As the financial blueprint for the City government, the annual budget is an important document, and the process of preparing that plan of action is one of the most significant jobs performed by the City Council and City personnel during each year. Beyond serving as a financial plan for receiving and spending money to operate the City government, the budget outlines the quality and quantity of governmental services, and the method of distributing costs to the various segments of the community through collection of taxes and fees. It defines the level of services to be rendered by City departments and highlights capital purchases and projects for the upcoming fiscal year.
The public facing portion of the annual budget process in San Marino traditionally begins at the last meeting in January in a given year with a goal of adopting the budget by the last meeting in May. The continuous improvements made over the years to both the budget itself, and the process by which it is reviewed, have yielded successfully adopted budgets annually.
Last year’s budget was adopted on June 14, 2023, well in advance of the beginning of the next fiscal year on July 1.
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 5 of 128
The City Council’s budget process ultimately yields operating and capital expenditure plans and is comprised of several components, including:
• Discussion of Priority Initiatives;
• The presentation of a mid-year budget status that also incorporates a revenue projection for next year and a long-term financial forecast; • Detailed feedback from City Council on staff’s recommendations for capital improvement projects and equipment;
• Detailed feedback on staff’s recommendations for departmental revenue and expenditure plans; and
• Revisions and approval of the City Manager’s recommended Operating and Capital Improvement budgets.
In addition to distributing the budget calendar (Attachment 1), this last meeting in January has been devoted to discussing potential “Priority Initiative” items, which are special projects selected and supported by the City Council. Staff looks forward to receiving Council Members’ considerations on which initiatives to consider for the FY 2024-25 budget.
DISCUSSION
In 2018, the City Council engaged in a strategic planning exercise and confirmed eight Critical Success Factors, necessary for maintaining and strengthening an exceptional San Marino. In no particular order, they are:
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Safe Community
• Well-Maintained Infrastructure
• Fiscally Responsible and Transparent City Government
• Attractive, Complementary Business District
• Inviting and Relevant City Facilities
• Beautiful, Preserved, Single-Family Neighborhoods
For FY 2023-24, the City Council approved seven Priority Initiatives. A summary update on those Initiatives can be found as Attachment 2 to this report.
Today’s Priority Initiative discussion focuses on the Operating Budget. All items should be related to at least one of the Critical Success Factors noted above. In addition to reflecting at least one Critical Success Factor, Priority Initiatives on the operating side must meet at least one of two criteria:
• Represent a shift in City policy; and/or
• Exceed the City Manager’s procurement authority.
PAGE 6 of 128
In this vein, staff will include some ongoing efforts that represent continuous efforts to shift policy and operations toward a more efficient delivery of services to residents. Council will see Priority Initiative themes that have ongoing projects tied to them along with new projects/programs that have budget or policy requests tied to them.
Importantly, while the City Manager is legally responsible for submitting the budget to the City Council for consideration, it is the culmination of a process rooted in coordination and collaboration across the entire organization. No one component of the City’s budget can stand alone without consideration of its impacts and dependencies throughout the entire budget or organization. As such, the Priority Initiatives presented below are the result of a wide range of inputs. These inputs include but are not limited to the happenings in and around San Marino, observations of trends or best practices in municipal service delivery, the expertise of the City’s Department Directors, and of course, the policy directions provided by the City Council to name a few.
The following Priority Initiatives are presented for the City Council’s consideration:
Continued Public Safety Excellence
• Continued Efforts
o Public Safety Outreach & Education Events: our Police Department will continue to regularly reach every member of the community through Community Meetings, National Night Out, Community Safety Trainings, and Student Safety
Outreach.
o Investment in Training and Recruiting Top Public Safety Personnel: we will continue to ensure we are on the cutting edge of training for our safety personnel and attracting the top candidates for our City.
o Strengthening Neighborhood Watch: our Police Department will work on strengthening our neighborhood watch programs to help neighbors build strong relationships to support each other’s safety.
o Prepare Residents for Potential Disasters: our Emergency Management wing of the Fire Department continues to train staff, educate residents, and prepare plans that will guide our city in the event of an emergency, including another update of our Local Hazard Mitigation Plan.
• 2024 Opportunities
o Public Safety Parcel Tax Educational Materials: The Public Safety Parcel Tax will be on the November 2024 ballot as the City asks the Community to continue to be a partner in having one of the safest communities possible. The City will produce PAGE 7 of 128
educational materials to present fact based information about the parcel tax.
o Reducing Crime through Modern Technology: The Police
Department continues to look at ways to improve operations, we are looking at investing in Body Worn Cameras for our Police force as a way to ensure the top safety for our community and our officers while safeguarding the City’s liability exposures. o Protect our Safe Streets: Our Parks & Public Works Department is continuing to work with the community and look for ways to improve the safety of our traffic engineering.
Preserve Our Residential Neighborhoods
• Continued Efforts
o Protecting our Unique Community Character: the Community Development Department continues to bring forward updates to the City Code that work in conjunction with State Law and our residents’ concerns to protect our community’s character. o Investment in Infrastructure (Streets, Curbs, Sidewalks): our Capital Improvement Program Budget process will begin in March as we continue to look at ways to preserve and improve our infrastructure for streets, water, and waste.
o Sustain the Beauty of Trees and Parkways: we look to our trusted Parks and Public Works staff, particularly our Urban Forester, to provide care and direction on the plethora of greenery we have in the City.
• 2024 Opportunities
o Housing Element Update: Staff will continue to work with our consultant and the State to have a certified Housing Element. o Stoneman Plan: There will need to be continued community engagement and plans created for the ongoing progress on the Stoneman Property Plan.
o General Plan Update: As staff begins to convene a General Plan steering committee, additional consultant help will be required to update the City’s General Plan.
Build Upon Our Fiscal Health
• Continued Efforts
o Award Winning Financial Reports, Plans, and Audits
o Prudent Investment of Funds
• 2024 Opportunities
o Enhancing the Efficiency of City Financial Operations: In order to ensure we are collecting appropriate revenues for services and permits, the City must conduct a cost-of-service study every 5 PAGE 8 of 128
years to ensure that we are charging the community appropriately for our operations.
o Build on the Public’s Trust in the Financial Stewardship of the City:
As we recruit for a new Finance Director, we will also look for ways to build on our transparency with the public about our finances, pressures we face, and opportunities we are exploring. This would include an increase in community engagement and transparency reports/tools.
Enhance Service Delivery
• Continued Efforts
o Modernize Internal Processes for Applications and Public Facing Operations
o Protect the City’s Digital Platforms
• 2024 Opportunities
o Improved Digital Services and Tools for Residents: as an organization we are looking at the best Information Technology tools we can implement to improve customer service and
experiences for residents and ensure we are using finances in the most efficient way. Areas of improvement for residents could include a better permitting system, a financial system with increased transparency, and/or a comprehensive HR system to ensure faster recruitment/onboarding of staff to decrease unnecessary vacancy time.
o Enterprise Fleet Modernization: staff is researching the costsaving benefits of changing the way we purchase, inventory, track, and maintain our city fleet vehicles. There is potential costsaving and operational efficiencies that could be realized by the organization in moving to a leasing system and its accompanying comprehensive fleet management software.
No final FY 2024-25 budget decisions will be made today. Council Members are invited to discuss and provide feedback to staff on the Priority Initiatives you would like to see the City undertake over the next fiscal year. Community outreach will be conducted in addition to recommendations made today. Any Priority Initiatives requested by Council to move forward will be researched further, priced out, and will be placed in the Community Feedback Survey.
The goal of the survey is to gauge community support for each initiative.
Additionally, the February Town Hall will be focused on budget updates and gathering community feedback on these initiatives. The results of the survey and feedback from the February Town Hall will be included in the Priority Initiative Staff Report presented to Council in February. The cumulative list of potential Priority Initiatives from the Council and the community will return to PAGE 9 of 128
the City Council for selection on Wednesday, March 13, 2024. The Capital Improvement Program will be presented to the City Council for review at the March 29th meeting.
FISCAL IMPACT & PROCUREMENT REVIEW
This report possesses no fiscal impact and requires no procurement review.
LEGAL REVIEW
None.
RECOMMENDATION
Staff recommends that the City Council engage in a discussion to identify potential Priority Initiatives for FY 2024-25.
ATTACHMENTS
1. FY 2024-25 Budget Calendar
2. FY 2023-24 Priority Initiative Update
PAGE 10 of 128
Last Updated January 16, 2024
BUDGET CALENDAR: FY 2024-25
Potential FY 2024-25 Priority Initiatives January 26 (F) • Update on FY 2023-24 Priority Initiatives
• Department Head will present to Council new Operational Priority Initiatives • Community engagement between January 26 and February 26 to gain input on additional potential priority initiatives
FY 2023-24 Midyear Review, Five Year Financial Forecast, February 23 (F) FY 2024-25 Projections, and FY 2023-24 CIP status update • Presentation of the FY 2023-24 midyear report, Five Year Financial Forecast (General Fund and CIP), revenue and expenditure projections for FY 2024-25, and updated long term financial projection(s) • Presentation a status update of the FY 2023-24 CIP projects Selection of FY 2024-25 Priority Initiatives March 13 (W) • Council will receive brief (1-2 sentences) summaries of all proposed items • Council will select priority initiatives for the next year • (CIP Presented to Public Safety Commission and Other Commissions/Boards, as appropriate) Capital Improvement Plan (CIP) Presentation March 29 (F) • Detailed discussion with Council related to CIP (equipment and infrastructure at different meetings) • (Draft operational budgets shared with appropriate Commissions/Boards for feedback) Preliminary Operating Budget Study Session April 26 (F) • Departments will present Programs, Goals, and Metrics • Council will offer comment and adjustments
City Manager’s Proposed Budget and Capital Improvement Plan May 31 (F) • Presentation of the proposed budget and CIP
• Adoption of budget by Council
Final Budget & CIP Adoption - Only If Needed June 12 or June 28 (TBD)
PAGE 11 of 128
Fiscal Year 2023-24 Priority Initiative Update
The following are the Priority Initiatives approved by the City Council in the FY 2023-24 Budget and a summary of the progress made on them to date.
Vacant Homes Initiative
• Successfully implemented the vacant properties enforcement one-year pilot program to ensure vacant properties are registered consistent with the City Code. Since launching the pilot program, Code Enforcement staff has canvased the City resulting in vacant property registrations increasing approximately 59% (from 16 to 39).
• A citywide mailer is also scheduled to go out this spring to educate homeowners on the importance of registering vacant properties.
• Staff will continue to revise the outreach and education related to this initiative on an ongoing basis and look for ways to build on the lessons observed during the pilot period.
Economic Development Plan
• A letter has been sent to commercial properties to notify them of the end of COVID-19 leniency on certain code enforcement items.
• There will be several business community outreach meetings planned to engage with business owners starting in January.
• Community Development staff will also meet with Mission District businesses to specifically discuss the district improvement plans.
Stoneman Path Forward
• Staff has identified three potential options for the Stoneman property and is working with the State’s Department of Housing and Community Development to research the ramifications of those options on the Housing Element certification. Once staff has a completed explanation of each of these options, a community engagement campaign will be undertaken to get feedback on each of these options.
• The anticipated community engagement campaign is anticipated to begin in March 2024.
Traffic Improvement Initiative
• The Citywide Traffic Improvements Priority Initiative’s primary focus is on the evaluation and update of all signing and striping of the school zones for the safety of our students and other pedestrians, and to ensure the school zones are in full compliance with the California Manual on Uniform Traffic Control Devices (CA MUTCD). The City’s On-call traffic engineers are currently completing this evaluation with the submittal of the report identifying any recommended improvements expected in March 2024.
• As part of this evaluation, recommended locations for solar-powered radar speed signs will also be identified in the report to replace the existing message boards on Huntington Drive.
Concurrently, the Public Works Department is working with the Police Department to identify locations where additional solar-powered radar speed signs may be beneficial along other arterial and collector streets to include with the installation of the radar signs on Huntington Drive.
Installation of all signing and striping is expected to be complete by the end of FY 23-24.Finally as part of this Initiative, staff is also working on the development of a Residential Streets Traffic Management Policy to provide guidance and uniform procedures to address resident traffic safety concerns. Staff anticipates presenting this Policy to the Public Safety Commission for their review and input in March 2024 prior to presenting it to the City Council.
City Facilities Security Initiative
• The Police Department has determined that using the company that services our current cameras in the Police Department facility would be the best path forward to network any additional cameras needed at other facilities.
• Staff are engaging the current camera provider in providing quotes for the other facilities to make sure this is still in line with the current year's budget request for this initiative. • We expect to have a final project budget and timeline for execution by March 2024.
Rebuild a Sense of Community
• The total participants in Community Services programming and events has been increased 8.3% from Fiscal Year 22-23 to Fiscal Year 23-24.
• The Facility Assistant position requested as a part of this initiative has been created, recruited, and filled.
• The new Multicultural Event requested as a part of this initiative was held this past summer and was widely praised by participants.
• The Recreation Division of Community Services has also added 5 new community-building programs which are anticipated to be held November 2023 – June 2024.
Enhanced Safety Program
• The two additional officer positions requested as a part of this initiative are currently in recruitment, the department is looking to fill the final vacancy in officers this winter. • The police department just closed applications for the Management Analyst position requested as a part of this initiative and is expected to have the placement filled by March 2024. • The job description for the additional Records position requested as a part of this initiative is currently under review with the appropriate association for this placement. Upon approval from the association, the description will go to Council for approval and then can be advertised for recruitment.
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: January 26, 2024
SUBJECT: AWARD OF A MAINTENANCE SERVICES AGREEMENT TO
G2 CONSTRUCTION, INC. FOR THE PURCHASE AND
INSTALLATION OF CATCH BASIN TRASH AND DEBRIS
CAPTURE DEVICES IN THE AMOUNT OF $100,000
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Safe Community
Well-Maintained Infrastructure
BACKGROUND
The State Water Resources Control Board (SWRCB) works in coordination with nine Regional Water Boards to implement the Federal Water Pollution Control Act (Clean Water Act) to preserve, protect, enhance and restore water quality throughout California. Pursuant to the Clean Water Act, the State’s Municipal Storm Water Program regulates storm water discharges from municipal separate storm water systems (MS4s) through the issuance of MS4 Permits.
The Los Angeles Regional Water Quality Control Board Order No. R4-2012- 0175, as amended by State Water Board Order WQ 2015-0075, regulates discharges of storm water and non-storm water from the MS4s operated by the Los Angeles County Flood Control District, Los Angeles County and 84 municipal permittees (including the City of San Marino) in a drainage area that encompasses more than 3,000 square miles and multiple watersheds. The Los Angeles County MS4 Permit requires Permittees to reduce the level of pollutants, including trash, debris and sediment, from entering the area’s water bodies from the storm sewer systems owned or operated by the Permittees.
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 14 of 128
In 2015, the SWRCB adopted Resolution 2015-0019 (Resolution) amending the Water Quality Control Plan for Ocean Waters of California (California Ocean Plan) to control trash impacts to the surface waters of California. This Resolution finds that trash in California’s surface water is a pervasive problem and adversely affects numerous beneficial uses including, but not limited to, wildlife habitat, marine habitat and human water contact and non-contact recreation. Studies have shown that trash is predominantly generated on land and then transported to surface waters through the storm drain system. This Resolution establishes a statewide narrative water quality objective and implementation requirements to control trash. The SWRCB directed each of the nine Regional Water Quality Control Boards to incorporate trash provision requirements into their MS4 Permit. The City is subject to this mandate which requires the installation of trash capture devices that capture litter and trash down to 5 mm in size, to prevent this debris from reaching receiving waters such as rivers, creeks and the Pacific Ocean.
In 2018, Los Angeles County voters approved Measure W, that created the Safe Clean Water Program (SCWP) and allowed for the collection of a special parcel tax of 2.5 cent ($0.025) per square foot of impermeable area on private property in the LA County Flood Control District. Through Measure W, the SCWP provides local, dedicated funding to increase regional water supply, improve water quality, and enhance communities throughout Los Angeles County with forty percent (40%) of the funding from the SCWP allocated to cities as local return. On average, the City has received approximately $235,000 per year the past four years to address local stormwater and urban runoff challenges and opportunities.
On June 14, 2023, the City Council approved the Fiscal Year 2023-24 Operating and Capital Improvement budget. As part of this budget, the City Council approved an appropriation of $100,000 for the procurement and installation of trash and debris capture devices in catch basins utilizing Measure W Safe Clean Water Program funds. The installation of these devices will help prevent trash, debris and other objects from entering the storm drain system and polluting the stormwater, helping ensure compliance with State and Regional Water Board regulations.
DISCUSSION
The procurement and installation of trash and debris capture devices is a continuation of a City program that began in 2020, during which ARS-CLTM curb-opening screens were installed in 72 City-owned catch basins by G2 Construction, Inc. This project is part of an ongoing effort to comply with MS4 Permit requirements to keep trash, debris and sediment from entering the storm drain system. There are currently 108 City-owned catch basins PAGE 15 of 128
remaining that will need trash and debris capture devices installed. The City has planned to retrofit the catch basins in multiple phases to spread construction costs over multiple years. G2 Construction, Inc. provided a proposal for the fabrication and installation of 30 new full capture systems in City-owned catch basins. Additionally, G2 will also fabricate and install curbopening devices in ten catch basins that currently do not have a curb screen.
The total cost for this work is $100,000.
Trash and debris capture devices are unique products that must be customized and fabricated for each catch basin in order for the device to function properly.
G2’s proprietary ARS-CLTM curb-opening screens and CPS-ModTM Full Capture Screens are unique patented storm water treatment devices made from 304 stainless steel that are designed and custom fabricated by G2 to the specific dimensions of each specific catch basin or inlet. This enables these devices to last much longer than the 10-year warranty period.
The ARS-CLTM curb-opening screens effectively stop all trash and debris that is ¾” or greater from entering the catch basins during dry weather. These screens capture 85% to 90% of debris that typically flows into the catch basins, clog the 5mm holes of the CPS-ModTM screens, and impair their treatment capacity. The City’s street sweeping program then collects these pollutants. The CPS-ModTM Full Capture System is effective as the final lineof-defense when trash and debris escape past the ARS-CLTM screens during heavy storm events. The CPS-ModTM patented design stops 100% of particles 5mm or larger from exiting the catch basin and flowing downstream. This device is also certified by the State Water Board as a Full-Capture System.
Staff has evaluated G2’s Proposal and determined that the products produced by G2 (specifically, the CPS-MOD™ & ARS-CL™ Screens) are uniquely suited, proprietary products that will both fit within the City’s existing infrastructure and match existing facilities for the purposes of maintenance efficiency. The CPS-MOD™ & ARS-CL™ Screens are compatible with, and are an integral component of, the City’s existing infrastructure, and the continued use of the screens would facilitate the continuity of maintenance and support of its trash and debris capture devices.
The City’s Municipal Code Section 02.06.05.B.6 allows the City to make purchases from bids received by the County, State, or other public agency.
This process is sometimes known as “piggy-backing”, and allows the City to utilize the formal bidding results of other agencies when purchasing specialized equipment. G2 has been awarded a master agreement with the County of Orange (Contract No. MA-080-20011478) to furnish and install Trash and Debris Capture Devices on County-owned property (“County Agreement”). Section 15 of the County Agreement establishes a Regional PAGE 16 of 128
Cooperative Agreement (RCA) that permits non-County public agencies to execute subordinate contracts for the same services during the effective dates of the County Agreement, which is currently through June 30, 2025. Under the County Agreement, the RCA terms, conditions, and pricing shall be extended to all subordinate contracts issued. The City’s agreement with G2, if awarded, is intended to be consistent with the terms, conditions, and pricing available through the County Agreement.
Should the City Council approve the procurement and installation with G2 Construction, Inc., it is anticipated that construction should begin in approximately one month and not last longer than approximately one month.
As fabrication of the devices is done offsite, minimal impact is expected to the area surrounding the locations.
FISCAL IMPACT & PROCUREMENT REVIEW
The FY 2023-24 approved budget includes an appropriation of $100,000 in account #246-46-4600-8026 for the Trash Capture Filter Program. The quote from G2 Construction, Inc. for the purchase and installation of trash and debris capture devices utilizing pricing from the County of Orange’s Master Agreement is $100,000. This purchase will be made solely utilizing Measure W Safe Clean Water Program funds, with no impact to the City’s General Fund.
The purchase and installation of the trash and debris capture devices is in compliance with the City’s procurement policy, as the Department will be using a cooperative purchasing agreement in accordance with SMCC 02.06.05.B.6.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the City Council approve the procurement and installation of trash and debris capture devices from G2 Construction, Inc. in the amount of $100,000.
“I move to approve the Maintenance Services Agreement for the procurement and installation of trash and debris capture devices from G2 Construction, Inc. in the amount of $100,000.”
PAGE 17 of 128
ATTACHMENTS
1. Draft Maintenance Service Agreement with G2 Construction Exhibit A. Proposal from G2 Construction
2. Map of Proposed & Existing Catch Basin Devices
3. Orange County Public Works Master Agreement
4. Trash Capture Filters Program CIP Form
PAGE 18 of 128
AGREEMENT FOR
MAINTENANCE / REPAIR / MINOR CONSTRUCTION SERVICES
Between
THE CITY OF SAN MARINO,
a municipal corporation
and
G2 Construction, Inc. ,
a ________California Corporation________
Dated: January 26, 2024
OAK #4869-0721-0757 v1
08296-0011 PAGE 19 of 128
AGREEMENT FOR
MAINTENANCE / REPAIR / MINOR CONSTRUCTION SERVICES
This Agreement for Maintenance / Repair / Minor Construction Services (“Agreement”) is entered into as of the date referenced on the cover page (“Effective Date”) between the City of San Marino, a California municipal corporation (“City”) and G2 Construction, Inc. (“Contractor”) (collectively the “Parties”). In consideration of the mutual promises and covenants made by the parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:
SECTION 1. SCOPE OF SERVICES
1.1 Identification of Contractor
Name: G2 Construction, Inc.
Address: 1352 E. Borchard Ave., Santa Ana, CA 92705
Type of Entity: Corporation
License Numbers: #801253
1.2 Term. Subject to the provisions of Section 8 [Termination] of this Agreement, the term of this Agreement is for one (1) year commencing on the Effective Date, January 26, 2024, as referenced on the cover page
1.3 Description of Contractor’s Services. Subject to the terms and conditions of this Agreement, Contractor agrees to perform for City those maintenance / repair / minor construction services specified in the Scope of Services attached hereto and incorporated herein by reference as Exhibit “A” [Scope of Services] (“Services”).
Contractor agrees to furnish, for the compensation provided for herein, all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately perform and complete the Services. The Services shall be subject to inspection and approval by City. Contractor agrees to work closely with City staff in the performance of the Services and shall be available to City’s staff and Contractors at all reasonable times.
1.4 Performance of Services. Contractor represents that it possesses the requisite training, licenses and permits necessary to perform the Services, and that its performance of the Services shall conform to the standard of practice of a professional having specific experience and expertise in professional services of like nature and complexity of the Services.
OAK #4869-0721-0757 v1
08296-0011
1 PAGE 20 of 128
1.5 Compensation for Contractor’s Services.
Compensation for the Services shall be (select one):
_______ Lump Sum of $ [Dollar Amount], [With OR Without] progress payments; or ___X____ Time and materials, per schedule of rates and charges included in Exhibit C, with a guaranteed not to exceed price of $100,000.
1.6 Extra Work. Contractor shall not be compensated for any work or services rendered in connection with its performance of this Agreement, which are in addition to or outside of the Services (“Extra Work”), except as expressly provided for herein. It shall be Contractor’s responsibility to ensure that the scope and price of any Extra Work to be performed by Contractor is approved by City in writing in advance of Contractor’s commencement of the Extra Work in accordance with Section 9.10 [Amendments] and Section 9.18 [Administration and Implementation]. City shall not be obligated to pay for or otherwise be liable for unauthorized Extra Work performed by Contractor.
1.7 Schedule of Performance. Contractor agrees to diligently perform and complete the Services in accordance with the schedule of performance attached hereto and incorporated herein by reference as Exhibit “B” [Schedule of Performance] (“Schedule of Performance”). Modifications to the Schedule of Performance must be agreed upon in writing in advance by the City Manager pursuant to Section 9.18 [Administration and Implementation] and Contractor.
1.8 Progress and Coordination. Upon City’s request, Contractor shall provide City with progress submittals showing status of Services, at times and increments as City may reasonably request, and shall provide City with a progress schedule for performance of the Services, at times and in a level of detail as City may reasonably request. Contractor shall coordinate with City and authorities with jurisdiction as necessary to perform the Services. Time is of the essence in the performance of the Services.
1.9 General Warranty. Contractor warrants all Services under this Agreement (which for purposes of this Section shall be deemed to include unauthorized Extra Work which has not been removed and any non-conforming materials incorporated into the Services) to be of good quality and free from any defective or faulty material and workmanship. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the Services, whether express or implied, are deemed to be obtained by Contractor for the benefit of City, regardless of whether or not such warranties and guarantees have been transferred or assigned to City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of City.
1.10 Repair of Defects. Contractor agrees that for a period of one (1) year from and after final acceptance of the Services, or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the Services, whichever is later, Contractor shall within ten (10) days after being notified in writing by OAK #4869-0721-0757 v1
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City of any defect in the Services or non-conformance of the Services, commence and prosecute with due diligence all work and services necessary to fulfill the terms of the warranty at its sole cost and expense. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the work, facilities, fixtures, or materials damaged by its defective Services or which becomes damaged in the course of repairing or replacing defective Services. For any Services so corrected, Contractor's obligation hereunder to correct defective Services shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected Services. Contractor shall perform such tests as City may require to verify that any corrective actions are adequate to remedy the defective condition. In the event that Contractor fails to perform its obligations under this Section to the reasonable satisfaction of City, then City shall have the right to correct and replace any defective, non-conforming, or damaged Services at Contractor's sole expense. Contractor shall be obligated to fully reimburse City for any expenses incurred hereunder upon demand.
1.11 Contractor’s Representative. Contractor hereby designates the representative named in Exhibit “D” [Representatives], or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. Contractor’s Representative shall supervise and direct the Services, using his or her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
SECTION 2. COMPENSATION AND METHOD OF PAYMENT
2.1 Compensation. City shall pay to Contractor for non-disputed Services rendered, the compensation set forth in Exhibit “C” [Compensation] attached hereto and incorporated herein by reference. Total compensation to Contractor for the Services shall not exceed the total price or “not to exceed” amount set forth in Exhibit “C,” without the prior written approval of City in accordance with Section 9.10 [Amendments] and Section
9.19 [Administration and Implementation].
2.2 Payment of Compensation. Contractor shall submit periodic (monthly or quarterly as specified in Exhibit “C”) invoices together with an itemized statement of Services provided. The statement shall describe the Services provided, the percent of work completed by item, together with such other reasonable detail and supporting documentation as may be required by the City Manager, or his/her designee. City will review the statement and pay, with the exception of any charges for work performed or expenses incurred by Contractor which are disputed by City, within 30 days of receiving such statement, all approved charges thereon. Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defect in work performed by Contractor.
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SECTION 3. RESPONSIBILITIES OF CONTRACTOR
3.1 Control and Payment of Subordinates; Independent Contractor.
Contractor agrees that all Services shall be performed by Contractor or under its supervision. The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under the Contractor’s exclusive direction and control.
Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. Contractor is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Contractor shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor is not entitled to any benefits that Owner provides to Owner employees, including, without limitation, worker’s compensation benefits or payments, pension benefits, health benefits or insurance benefits. Contractor expressly waives any claim Contractor may have to any such rights. Contractor shall pay all payroll taxes imposed by any governmental entity and shall pay all other required taxes.
3.2 Standard of Care and Licenses. Contractor agrees that all Services shall be performed in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and warrants that it, its employees and subcontractors shall have sufficient skill and experience to perform the Services and that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained in good standing throughout the term of this Agreement.
3.3 Required Corrections. Contractor shall perform, at its own expense and without reimbursement from the City, any work necessary to correct errors or omissions that are caused by the Contractor’s failure to comply with the standard of care provided for herein.
3.4 Law and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services.
3.5 Safety. Contractor shall perform the Services, and maintain its work area, so as to avoid injury or damage to any person or property and shall otherwise exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.
3.6 Labor Code and Prevailing Wage Requirements.
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3.6.1 Prevailing Wage Laws. Contractor represents and warrants that it is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the compliance with other requirements on “Public Works” and “Maintenance” projects.
Contractor shall pay prevailing wages to its employees on any agreement in excess of $1,000.00. Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Agreement, as determined by the Director of the State of California Department of Industrial Relations, may be obtained from the California Department of Industrial Relations website [http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm]. Contractor shall comply with the 8-hours per day/40 hours per week/overtime/working hours restrictions for all employees, pursuant to the California Labor Code. Contractor and all subconsultants shall keep and maintain accurate employee payroll records for Work performed under the Agreement. The payroll records shall be certified and submitted as required by law, including Labor Code Sections 1771.4 (if applicable) and 1776, including to the Labor Commissioner no less frequently than monthly. Contractor shall comply fully with Labor Code Section 1777.5 in the hiring of apprentices for work relating to the Agreement.
3.6.2 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sexual orientation, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
SECTION 4. INDEMNIFICATION
4.1 Indemnity. Except as to the sole negligence, active negligence, or willful misconduct of City, Contractor expressly agrees to, and shall, indemnify, defend, release, and hold City, and its respective officials, officers, employees, agents, and contractors harmless from and against any Action, liability, loss, damage, entry, judgment, order, lien, and Costs and Expenses which arises out of, or are in any way related to, any act or omission of Contractor, or its officers, directors, employees, agents, or contractors, connected with the performance or failure to perform under this Agreement, notwithstanding that City may have benefited therefrom, or any challenge to this Agreement. This Section shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of Contractor’s officers, directors, employees, agents and contractors, including but not limited to acts or omissions in any way related to, the release, treatment, use, generation, transportation, storage, or disposal in, on, under, to, or from the location at which work under this Agreement is performed of any Hazardous Substances by Contractor or its officers, directors, employees, agents, and subcontractors. The Parties expressly agree that any payment, or Costs and Expenses City incurs or makes to, or on behalf of, an injured employee under City’s workers’ compensation or other insurance, is included as a loss or Costs and Expenses for the purpose of this Section. City shall not be responsible for OAK #4869-0721-0757 v1
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any acts, errors or omissions of any person or entity except City and its officers, agents, servants, employees or contractors. The Parties expressly agree that the obligations of Contractor under this Section shall survive the expiration or early termination of the Agreement.
4.2 Action. For purposes of this Agreement, “Action” shall mean any suit (whether legal, equitable, or declaratory in nature), proceeding or hearing (whether administrative or judicial), arbitration or mediation (whether voluntary, court-ordered, binding, or non-binding), or other alternative dispute resolution process, and the filing, recording, or service of any process, notice, claim, demand, lien, or other instrument which is a prerequisite or prelude to commencement of the Action.
4.3 Costs and Expenses. For purposes of this Agreement, “Costs and Expenses” shall mean all costs and expenses, to the extent reasonable in amount, actually and necessarily incurred by a Party in good faith in the investigation, prosecution or defense of an Action, including, but not limited to, court costs, filing, recording, and service fees, copying costs, exhibit production costs, special media rental costs, attorney’s fees, Contractor fees, fees for investigators, witness fees (both lay and expert), travel expenses, deposition and transcript costs, and any other costs or expenses, the award of which a court of competent jurisdiction may determine to be just and reasonable.
4.4 Hazardous Substances. For purposes of this Agreement, “Hazardous Substances” shall mean any and all of the following:
a. any substance, product, waste or other material of any nature whatsoever which is or becomes listed, regulated, or for which liability arises for misuse, pursuant to the Comprehensive Environmental Response Compensation and Liability Act (“CERCLA”), 42 U.S.C. §9601, et seq.; the Hazardous Materials Transportation Act, 49 U.S.C. §1801, et seq.; the Resource Conservation and Recovery Act (“RCRA”), 42 U.S.C. §6901, et seq.; the Toxic Substances Control Act, 15 U.S.C.S. §2601, et seq.; the Clean Water Act, 33 U.S.C. §1251, et seq.; the Insecticide, Fungicide, Rodenticide Act, 7 U.S.C. §136, et seq.; the Superfund Amendments and Reauthorization Act, 42 U.S.C. §6901, et seq.; the Clean Air Act, 42 U.S.C. §7401, et seq.; the Safe Drinking Water Act, 42 U.S.C. §300f, et seq.; the Solid Waste Disposal Act, 42 U.S.C. §6901, et seq.; the Surface Mining Control and Reclamation Act, 30 U.S.C. §1201, et seq.; the Emergency Planning and Community Right to Know Act, 42 U.S.C. §11001, et seq.; the Occupational Safety and Health Act, 29 U.S.C. §§655 and 657; the Hazardous Waste Control Act, California Health and Safety Code (“H.&S.C.”) §25100, et seq.; the Hazardous Substance Account Act, H.&S.C.§25330, et seq.; the California Safe Drinking Water and Toxic Enforcement Act, H.&S.C. §25249.5, et seq.; the Underground Storage of Hazardous Substances, H.&S.C. §25280, et seq.; the Carpenter-Presley-Tanner Hazardous Substance Account Act, H.&S.C. §25300, et seq.; the Hazardous Waste Management Act, H.&S.C. §25170.1, et seq.; the Hazardous Materials Response Plans and Inventory, H.&S.C. §25001, et seq.; the Porter-Cologne Water Quality Control Act, Water Code §13000, et seq., all as they may from time to time be amended; and
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b. any substance, product, waste or other material of any nature whatsoever which is or becomes listed, regulated, or for which liability for misuse arises pursuant to any other federal, state or local statute, law, ordinance, resolution, code, rule, regulation, order or decree due to its hazardous, toxic or dangerous nature.
SECTION 5. RECORDS AND AUDIT
5.1 Records and Audit. At Owner’s request, Contractor shall make available to Owner, its authorized agents, officers, or employees, for audit, photocopy or compilation, any and all ledgers, books of accounts, invoices, payrolls, vouchers, cancelled checks, correspondence, internal memoranda, calculations, drafts, and other records or documents evidencing or relating to the performance of the Services (hard copy or electronic), expenditures and disbursements charged to Owner in connection with the Services. Contractor shall maintain such documents for at least three (3) years following completion of the Services. Such rights shall be specifically enforceable.
SECTION 6. INSURANCE
6.1 Maintenance of Insurance. Prior to the beginning of and throughout the term of this Agreement, Contractor will maintain insurance in conformance with requirements established by City for the type of Services being performed. Contractor acknowledges that prior to the Effective Date of this Agreement, City provided to Contractor the applicable insurance requirements, a copy of which are attached hereto as Exhibit “F” [Insurance]. Contractor acknowledges that the insurance coverage and policy limits provided by City constitute the minimum amount of coverage required. Any insurance proceeds in excess of the limits and coverage required in this Agreement and which are applicable to a given loss, will be available to the City.
6.2 Subcontractors Insurance. Contractor agrees to ensure that subcontractors, and any other party involved in the performance of the Services by Contractor, provide the same minimum insurance coverage required of Contractor.
Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
6.3 Modification of Insurance Provisions. The City Manager may make reasonable amendments to the insurance requirements of this section, with the written concurrence of the Finance Director or Risk Manager, in accordance with Section 9.19 [Administration and Implementation] after considering the Scope of Services, potential liabilities, and the required level of insurance to adequately protect the City.
SECTION 7. BONDS
7.1 Performance and Payment Bonds. If required by law or specifically required by City as set forth in Exhibit “E” [Bonds Required], attached hereto and incorporated herein by reference, Contractor shall execute and provide to City OAK #4869-0721-0757 v1
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concurrently with Contractor’s execution of this Agreement, but in no event later than the Effective Date of this Agreement, a Performance Bond and/or a Payment Bond in the amount of the total, not-to-exceed compensation indicated in Exhibit C, and in a form provided or approved by the City.
7.2 Bond Provisions. Should, in City's sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, without further notice from City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City.
To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety.
7.3 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California-admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.
SECTION 8. TERMINATION
8.1 Termination and Suspension. City may, with or without cause, direct Contractor to suspend, delay or interrupt Services, in whole or in part, for such periods of time as City may determine in its sole discretion. City may terminate performance of the Services under this Agreement in whole, or from time to time in part, for default, should Contractor commit a material breach of this Agreement, or part thereof, and not cure such breach within ten (10) calendar days of the date of City’s written notice to Contractor demanding such cure, in which case Contractor shall be liable to City for all loss, cost, expense, damage and liability resulting from such breach and termination.
City may terminate performance of the Services under this Agreement in whole, or from time to time in part, for convenience, whenever City determines that such termination is in City’s best interests, in which case Contractor shall be entitled to recover its costs expended up to the termination date plus reasonable profit thereon to the termination date as this Agreement would otherwise provide, but may recover no other cost, damage or expense. Contractor shall continue its work throughout the course of any OAK #4869-0721-0757 v1
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dispute, and Contractor’s failure to continue work during a dispute shall be a material breach of this Purchase Order.
SECTION 9. GENERAL PROVISIONS
9.1 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
9.2 Loss and Damage. Contractor shall be responsible for all loss and damage which may arise out of the nature of the Services agreed to herein, or from the action of the elements, or from any unforeseen difficulties which may arise or be encountered in the prosecution of the Services until the same is fully completed and accepted by City.
9.3 Conflict of Interest. Contractor represents and warrants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of work and services required under this Agreement.
Without limitation, Contractor represents to and agrees with City that Contractor has disclosed any potential conflict of interest, and will have no future conflict of interest, in providing City services hereunder, including but not limited to, any interest (financial, share Cityship, shared management, shared directors, or reporting responsibilities) Contractor may presently have, or will have in the future, with respect to any other person or entity (including but not limited to potential suppliers, vendors, Contractors, contractors, or regulatory agency) which may have an interest in the subject matter of the Services.
9.4 Confidentiality. Any information, whether proprietary or not, made known to or discovered by Contractor during the performance of or in connection with this Agreement for City, will be kept confidential and not be disclosed to any other person.
Contractor will immediately notify City in writing if it is requested to disclose any information made known to or discovered by Contractor during the performance of or in connection with this Agreement. These conflict of interest, confidentiality and future service provisions and limitations shall remain fully effective indefinitely after termination of services to City hereunder.
9.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of the Agreement.
9.6 Governing Law. This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Los Angeles.
9.7 Integration. This Agreement, including the attached Exhibits “A” through “F”, is the entire, complete, final and exclusive expression of the parties with respect to OAK #4869-0721-0757 v1
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the matters addressed therein and supersedes all other prior agreements or understandings, whether oral or written, or entered into between Contractor and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding.
9.8 Severability. If a term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
9.9 Prohibited Interests. Contractor represents and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.
9.10 Amendments. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contractor and City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the San Marino Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for amendments or modifications to be in writing cannot be waived and that any attempted waiver shall be void.
9.11 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
9.12 Delivery of Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be given to the respective parties at the addresses listed in Exhibit “D”, or at such other address as the respective parties may provide in writing for this purpose. Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
9.13 Binding Effect. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
9.14 Waiver. Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or OAK #4869-0721-0757 v1
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covenant. Waiver by any Party or any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any Services by Contractor shall not constitute a waiver of any of the provisions of this Agreement.
9.15 Subcontracting. Contractor shall not subcontract any portion of the Services, except as expressly stated herein, without prior written approval of City.
Subcontracts, if any, shall contain a provision making them subject to all provisions of this Agreement.
9.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
9.17 Authority to Execute. The person or persons executing this Agreement on behalf of Contractor represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Contractor to the performance of its obligations hereunder.
9.18 Administration and Implementation. This Agreement shall be administered and executed by the City Manager or his or her designated representative.
The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 9.10 [Amendment] and the City Manager’s contracting authority under the Hemet Municipal Code.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
“CITY”
CITY OF San Marino
Philippe Eskandar
City Manager
ATTEST:
_____________________________
Alison Walker, City Clerk
APPROVED AS TO FORM:
_____________________________
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Joe Montes, City Attorney
“CONTRACTOR”
[Name of Company]
By:
Name:
Title:
By:
Name:
Title:
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EXHIBIT “A”
SCOPE OF SERVICES
CONTRACTOR’S PROPOSAL/ SCOPE OF WORK
DATED: November 8, 2023
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Proposal For
CITY of SAN MARINO
CPS-Mod™ Full-Capture Systems
& ARS-CL™ Curb-Opening Screens
in City Owned PLU Catch Basins
November 8, 2023
Prepared For:
Amber Shah, P.E.
Parks & Public Works Director / City Engineer
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
626.300.0787
Prepared By:
Eric H. Taylor
G2 Construction, Inc.
714.679.2550
[email protected]
PAGE 33 of 128
G2 Construction Proposal CITY OF SAN MARINO - City Owned CBs Lic. #801253 - A, C8, C60
1352 E. Borchard Ave.
Santa Ana, CA 92705
714.748.4242
PROPOSAL for CITY of SAN MARINO
Catch Basin Trash Device Project
Customer: City of San Marino Prepared: 11/6/2023
Public Works Department 231106-S
2200 Huntington Drive
San Marino, CA 91108
Proposal #:
Eric H. Taylor
Contact: Amber Shah, P.E. By: Eric H. Taylor
Public Works Director / City Engineer G2 Construction, Inc. 626.300.0787 714.679.2550
<[email protected]> [email protected]
DESCRIPTION
G2 Construction (G2) proposes the fabrication and installation of G2's patented catch basin trash devices in the City's catch basins (CBs) in Priority Land Use (PLU) areas. G2 will collect the required field data, then fabricate and install 30 G2 CPS-Mod™ certified Full Capture Systems in 30 City Owned CBs. G2 will also fabricate and install G2 ARS-CL™ curb-opening devices in 10 of the same CBs that do not currently have a curb screen.
The project's pricing will match and piggyback on G2's existing Master Purchase Agreement with Orange County Public Works MA-080-20011478. G2 will provide the following services for this project:
Qty
50 Price
$0
Unit Sub-Total
Field Review & Measurements (Locating CBs &
Recording Data). Enter and format data for Application. 1.
2. /CB $0
Fabricate and install 30 CPS-Mod™ FULL CAPTURE SYSTEMS and perform technical install (prevailing wage). Devices made of 304 stainless steel with 5mm perforations.
Device Model / Size Qty
23 7
Price
$1,524
$1,718
Unit Sub-Total
$35,052
$12,026
A.
B.
CPS-Mod - 6.1-9.0 sqft filtration
CPS-Mod - 9.1-11.0 sqft filtration
Totals Full Capture System Devices:
/CPS-Mod
/CPS-Mod
30 Heavy Duty, Floor, or
Custom CPS-Mod add C. 8 $500 /device $4,000
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G2 Construction Proposal CITY OF SAN MARINO - City Owned CBs continued
Fabricate ARS-CL™ curb-opening screens and install 10 catch basins. There will be
3. approximately 30 unique ARS-CL™ screens and installed (prevailing wage). Devices made of 304 stainless steel with 3/4" filtration holes.
Device Model W Size Screens Qty Price Unit
/CB
Sub-Total
A.
B.
C.
D.
E.
ARS-CL-05
ARS-CL-07
ARS-CL-10
ARS-CL-14x
ARS-CL-21x
5' (1)
(2)
(2)
(4)
(6)
2 2
1 4
1 $1,435
$2,516
$2,762
$4,426
$6,473
$2,870
$5,032
$2,762
$17,704
$6,473
7' /CB
/CB
/CB
/CB
10'
14'
21'
Totals ARS-CL Catch Basins: 10
F. Removal of Existing Devices 0
4. 30
4 Catch Basin Cleaning prior to installs. $50 /CB $1,500
5. 6.
Traffic Control during installation (days) $2,427 /Day
Project Bonds (optional)
$9,708
$2,873
Project Total: $100,000
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G2 Construction, Inc. CITY of SAN MARINO
Proposed Catch Basins and Devices
ARS-CL
Curb
Screen
Model
CPS-Mod Full
Capture
System Model
Unique
ARS-CL
Screens
Count CB_ID# Lat Long STREET CROSS_STREET
1 1964176 34.109560
1964177 34.109403
1964244 34.107314
1964179 34.108264
1964180 34.108199
1964182 34.111631
1964185 34.112124
1964186 34.112206
1964184 34.111734
1964221 34.112173
1964201 34.115920
1964009 34.118871
1964010 34.118938
1964147 34.119154
1964148 34.119305
1964148.2 34.119525
1964224 34.121801
1964025 34.121800
1964024 34.121879
2017242 34.123884
2017246 34.123445
2017259 34.124598
2017260 34.124667
2017078 34.124415
2017079 34.124293
2017080 34.124131
2017244 34.124027
2017275 34.126947
2017277 34.126860
2017278 34.127372
-118.134840 LOS ROBLES AV
-118.134660 LOS ROBLES AV
-118.134306 HUNTINGTON DR
-118.132752 HUNTINGTON DR
-118.132693 HUNTINGTON DR
-118.128453 GRANADA AV
WILSON AVE Mod 6.1-9
Mod 6.1-9
Mod 6.1-9
Mod 6.1-9
Mod 6.1-9
Mod 6.1-9
Mod 6.1-9
Mod 6.1-9
Mod 6.1-9
Mod 6.1-9
ARS-CL-14x
ARS-CL-10
ARS-CL-07
ARS-CL-14x
ARS-CL-14x
ARS-CL-07
Existing Old ARS
4 2
2 4
4 2
2 WARFIELD AVE
STONEMAN AVE
Pasqualito Dr
3 4
5 Pasqualito Dr
6 HUNTINGTON DR
HUNTINGTON DR
HUNTINGTON DR
OAK KNOLL AV
N PASADENA AV
7 -118.127034 OAK KNOLL AV
-118.126957 OAK KNOLL AV
-118.126920 HUNTINGTON DR
-118.126828 HUNTINGTON DR
-118.121172 HUNTINGTON DR
-118.115318 KENSINGTON RD
-118.115205 KENSINGTON RD
-118.114143 HUNTINGTON DR
-118.114076 WEMBLEY RD
8 ARS-CL-21x
Existing Old ARS
Existing Old ARS
6 4
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
SAINT ALBANS RD Mod 6.1-9 ARS-CL-14x
Existing Old ARS
Existing Old ARS
Existing Old ARS
Existing G2 ARS-CL
Existing G2 ARS-CL
Existing Old ARS
Existing Old ARS
HUNTINGTON DR
HUNTINGTON DR
W 54TH ST
Mod 9.1-11
Mod 9.1-11
Mod 9.1-11
Mod 9.1-11
Mod 6.1-9
Mod 6.1-9
Mod 6.1-9
Mod 9.1-11
Mod 6.1-9
Mod 6.1-9
HUNTINGTON DR
HUNTINGTON DR
SHERMAN WY
W VERNON AV
SAN MARINO AV
DEL MAR AV
-118.114006 WEMBLEY RD
-118.107217 HUNTINGTON DR
-118.106218 HUNTINGTON DR
-118.106211 HUNTINGTON DR
-118.101383 HUNTINGTON DR
-118.101147 HUNTINGTON DR
-118.100819 WINSTON AV
ARS-CL-05
Existing Old ARS
Existing Old ARS
Existing Old ARS
Existing Old ARS
Existing Old ARS
Existing Old ARS
Existing Old ARS
Existing Old ARS
1 DEL MAR AV
CUMBERLAND RD Mod 6.1-9
-118.100706 WINSTON AV CUMBERLAND RD Mod 6.1-9
-118.099927 HUNTINGTON DR
-118.099857 HUNTINGTON DR
-118.099793 HUNTINGTON DR
-118.099729 HUNTINGTON DR
-118.091459 HUNTINGTON DR
-118.091422 HUNTINGTON DR
N ARROYO BLVD
WALNUT AV
Mod 6.1-9
Mod 6.1-9
Mod 9.1-11
Mod 9.1-11
Mod 6.1-9
Mod 6.1-9
Mod 6.1-9
DEL MAR AV
DEL MAR AV
SAN GABRIEL
SAN GABRIEL
ARS-CL-05
Existing Old ARS
Existing Old ARS
1 -118.091349 SAN GABRIEL BLVD HUNTINGTON DR
PAGE 37 of 128
City of San Marino
Proposed Catch Basin Devices
Map Overview
PAGE 38 of 128
City of San Marino
Proposed Catch Basin Devices
Map Overview
PAGE 39 of 128
CPS-Mod™ Patented
CPS Modular Series
CA State Water Board Certified - FULL CAPTURE SYSTEM
_____________________________________________________________________________________________________________________________ G2 CPS-Mod™ Full-Capture 5mm perforated screens with
patented modular design for easy installation inside catch basins.
Approved by the California State Water Board, LACDPW, OCPW, OCTA, SF Bay RWQCB & agencies everywhere. The CPSMod™ prevents trash, pollutants, and debris from entering waterways through the catch basin outlet pipe.
•
•
•
•
Made from 304 Stainless Steel for extended life.
Sized to meet or exceed 1-year, 1-hour storm.
Modular to easily fit all catch basin types.
Custom designed and fabricated to each catch basin to
ensure compliance of no gaps > 5mm in size.
•
•
•
Professionally installed by G2 or a trained & certified installer.
Quick Release Removable (optional)
Mosquito & Vector Abatement Deflector (where required)
Recommended with G2’s ARS CamLock Series™
PAGE 40 of 128
CPS-Mod™ Patented
CPS Modular Series
FULL CAPTURE SYSTEM Certified by
California State Water Board & Regional Water Quality Control Boards G2 CPS-Mod™ Connector Pipe Screen
Function:
•
•
Captures all pollutants 5mm and larger that enter the catch basin.
Pollutants prevented from exiting the catch basin:
➢ Primary: plastics (food containers, bags, bottles, straws); trash (paper, cigarette butts, cans); vegetative debris (leaves, branches, landscaping); other all other objects. ➢ Secondary: pollutants absorbed by or attached to the Primary pollutants. Including from vehicles (hydrocarbons, fluids, copper, cadmium, zinc, tires, etc.), pathogens / bacteria, pesticides, nutrients, organic compounds, sediment toxicity, etc.
Design, Flexibility, & Approval:
•
•
•
Custom designed and fabricated for each catch basin and its unique features.
Fits any standard catch basin with discharge pipe on front, back, or side wall.
Approved by State Waterboard, Los Angeles County DPW, City of LA, Orange County DPW, OCTA, San Francisco Bay Area Water Resource Board, and agencies everywhere.
Material & Fabrication:
•
•
Made of 304 stainless steel; 14 gauge with 5mm holes.
“Made in California, USA”
Value:
• Low initial capital investment relative to other storm water quality BMPs. Lower long-term and total lifetime costs vs. any water quality BMP or taking no action. • Requires no replacement filters or parts.
• G2’s CPS-Mod™ in combination with the G2’s ARS-CL™ creates the most effective BMP system and greatest value.
Public Outreach:
• Residents aware of the CPS-Mod™ installed in their local catch basin perceive it to be an environmental benefit and demonstrates an environmentally conscious community.
Recommended with G2’s ARS CamLock Series™ screens, for the most complete full capture system.
PAGE 41 of 128
CPS-Mod™ Patented
CPS Modular Series FULL CAPTURE SYSTEM
PAGE 42 of 128
G2 Construction, Inc.
Connector Pipe Screen (CPS)
Full Capture Model: G2 CPS - Modular
Patented
1 A
B (typ) 5 mm Opening Screen 14 Gauge
*Hb
A
*L = A+2B 2
B
5 mm Opening Screen 14 Gauge
*Hs/2 A
(typ) *L = A+B
*Hs
5 mm Opening Screen 14 Gauge
*Hs/2 A
(typ)
*L = A
3 NOTES: A*
B*
1 2
3 TOP DEFLECTOR, AS NEEDED
SUPPORT BRACKET WHEN A
(typ)
48".
BOTTOM TRIM SIZED TO FIT, AS NEEDED,
SEE SHEET #3.
Screen made of 304 Stainless Steel
14 gauge, with 5 mm openings. NOT TO SCALE
Sheet 1 of 6
PAGE 43 of 128
ARS-CL™ Patented
ARS CamLock Series
___________________________________________________________________________________________ G2’s ARS-CL™ automatic retractable screen with CamLock
technology prevents trash and debris from entering catch basins through the curb opening. Approved by LACDPW,
OCTA, OCPW, SF Bay ABAG, and most agencies.
Approved for Trash Amendment TRACK 2 compliance.
Reduces catch basin cleaning costs and CPS maintenance.
Prevents up to 95% of trash and debris from entering the catch basin.
•
•
Made from 304 Stainless Steel for extended life.
Custom designed, fabricated & fitted to each curb
opening. “Made in California, USA”
• Independent ARS-CL™ devices open and lock between
all catch basin support bolts.
•
•
Sized to meet or exceed 1-year, 1-hour storm*.
Professionally installed by G2.
Recommended with G2’s CPS-Mod Series™
PAGE 44 of 128
ARS-CL™ Patented
ARS CamLock Series
_________________________________________________________________________________________ ARS-CL™ Automatic Retractable Screen
Function:
•
•
•
Stops all pollutants ¾ inches and larger from entering catch basins and water systems.
Significantly reduces cleaning frequency for catch basins and CPS-Mod™ maintenance.
Pollutants prevented from entering the catch basin:
➢ Primary: plastics (food containers, bags, bottles); trash (paper, cigarette butts, cans); vegetative debris (leaves, branches, landscaping); other objects (balls, toys). ➢ Secondary: pollutants absorbed by or attached to the Primary pollutants. Including from vehicles (hydrocarbons, fluids, copper, cadmium, zinc, tires, etc.), pathogens / bacteria, pesticides, nutrients, organic compounds, sediment toxicity, etc.
•
•
•
Automatically unlocks and opens during storm events to prevent street flooding.
Automatically re-locks in the closed position to prevent pollutant access.
Low maintenance. Prevents 85-95% of trash and debris from entering the catch basin.
Design, Flexibility, & Approval:
•
•
•
Custom designed and fabricated for each catch basin’s curb opening.
Fits any standard curb-face catch basin opening.
Approved by Los Angeles County DPW, City of LA, Orange County DPW, OCTA, San Francisco Bay Area Water Quality Board, Contra Costa County DPW, and Agencies nationally.
Material & Fabrication:
•
•
100% stainless steel device.
Fabricated in Orange County. “Made in California, USA”
Value:
•
•
Significantly reduces catch basin cleaning requirements and costs.
Low initial capital investment relative to other storm water quality BMPs. Lower long-term and total lifetime costs vs. any water quality BMP or taking no action. • Requires no replacement filters or parts.
• Works in harmony with regular street sweeping programs.
Aesthetics & Environmentalism:
•
•
Beautiful stainless steel devices add aesthetic value to streets and neighborhoods.
Residents perceive the ARS-CL™ to be an environmental benefit and demonstrates an environmentally conscious community.
Recommended with G2’s CPS-Mod Series™ screens, for the most complete full capture system.
PAGE 45 of 128
ARS-CL™ Patented
ARS CamLock Series
__________________________________________________________________________________________ PAGE 46 of 128
PAGE 47 of 128
VENDOR & INSTALLER CREDENTIALS
26 PAGE 48 of 128
CREDENTIALS & QUALIFICATIONS
Background & Experience
G2 Construction started operations in Los Angeles County in 2001 with strong foundations in welding, concrete construction, shop fabrication, and field work. The company began designing, fabricating, and installing catch basin curb opening automatic retractable screens (ARS) and full-capture connector pipe screens (CPS) and other stormwater protection devices for Los Angeles County Department of Public Works (LACDPW) and southern California municipalities in 2002.
Since then, G2 has fabricated and installed tens of thousands of approved catch basin inserts and screen covers on hundreds of stormwater projects in the Los Angeles and Orange County area. G2 offers complete solutions by performing project evaluation and consultation on stormwater devices and then designing, fabricating, and installing highly effective devices to meet and exceed specifications.
G2’s General Credentials
• Los Angeles County Dept. of Public Works & City of Los Angeles Bureau of Sanitation approved products: CPS-Mod™ & ARS-CL™
• Orange County Public Works (OCPW) and OCTA M2 Environmental Cleanup Program approved storm water quality devices:
o CPS-Mod™ patented Full Capture System approved by State Waterboard. o GITS™ grated inlet trash screen Full Capture System approved by State Waterboard.
o ARS-CL™ patented automatic retractable screen.
•
•
OCPW ranks G2 Construction as their #1 stormwater device provider (2020 RFP & 2014 RFP). Awarded Master Purchase Agreements covering 2015 - 2025.
Association of Bay Area Governments (ABAG) Approved products (all) •
•
•
•
California Contractor Licenses: A (General Contractor), C-8 (Concrete), C60 (Welding) Disadvantaged Business Entity (DBE) certified. [see Attached] Minority Business Entity (MBE) certified. [see Attached] Small Business Entity (SBE) certified.
27 PAGE 49 of 128
G2’s Technical Expertise
G2 Construction is at the forefront of the stormwater device industry. G2 has designed and fabricated the most advanced stormwater protection devices to solve the needs of public agencies and private developers. Our advanced methodologies for fabrication and installation have made G2 the industry leader in providing custom-fitted stainless steel catch basin inserts and curb opening screen covers.
G2 has developed a high degree of technical expertise by incorporating all phases (evaluation, consulting, design, fabrication, installation, reporting) of stormwater projects, and learning from hundreds of installed projects over the years. We have become extremely familiar with all the procedures required for success.
Our depth of knowledge and technical experience has been the result of solving many dozens of challenges and constraints of projects over two decades. This includes, among many others, solving for all the various catch basin types and sizes and conditions that we face in the field.
We’ve learned something new from most projects and most clients. Our experiences with cities in Orange County and throughout southern California have been very good for many years.
Because many cities have developed an advanced knowledge of the industry and recognize quality and value, it makes G2’s work more effective, efficient, and valuable.
Fortunately, G2’s strong culture for project management helps us to organize projects effectively and manage diverse teams. This has enabled G2 to have a 100% rate of success for completing projects and within budget.
G2 provides its technical expertise and installation services throughout California and focuses on the Orange County and Los Angeles County regions.
Letters of Reference
G2’s customers provide additional insights into our qualifications. Attached are a few letters of our customer letters of recommendation.
28 PAGE 50 of 128
239 PAGE 51 of 128
30 PAGE 52 of 128
31 PAGE 53 of 128
32 PAGE 54 of 128
Greg Raths
Mayor City of Mission Viejo Brian Goodell
Mayor Pro Tem
Wendy Bucknum
Council Member
Public Works Department Trish Kelley
Council Member
Edward Sachs
Council Member
February 11, 2020
OC Public Works / Procurement Services
601 North Ross Street
Santa Ana, CA 92701
Subject: Letter of Recommendation for G2 Construction, Inc.
To Whom It May Concern:
G2 Construction has installed their ARS-CL screens for the City on 6 projects between 2014 - 2020. Their 2020 project also included installing their CPS-Mod full capture screens. The City applied for and won grant funds for these projects from OCTA’s M2 Environmental Cleanup Program (Project X).
For each project, G2 provided a simple end-to-end solution that included field evaluations and measurements of catch basins, custom fabrication of devices, installation services, installation photos and support documentation. G2’s work has been on schedule and performed without any issues.
I am pleased to offer this letter of recommendation for G2 Construction. The City has found their trash and debris devices to be very effective, and their installation work to be of high quality. The company has been very professional and dependable in their interactions with the City. We look forward to working with G2 Construction on future projects.
If you have any questions, please contact me by telephone at 949-470-8419 or by e-mail at [email protected].
Sincerely,
Joe Ames, P.E.
Assistant City Engineer
City of Mission Viejo
200 Civic Center • Mission Viejo, California 92691
http://www.cityofmissionviejo.org
949/470-3056
33 PAGE 55 of 128
34 PAGE 56 of 128
35 PAGE 57 of 128
36 PAGE 58 of 128
37 PAGE 59 of 128
38 PAGE 60 of 128
39 PAGE 61 of 128
40 PAGE 62 of 128
EXHIBIT “B”
SCHEDULE OF PERFORMANCE
Contractor to provide final schedule upon execution of this agreement.
Estimated schedule is as follows:
Fabrication – 3-4 weeks (January/February 2024)
Installation – 3-4 weeks (February/March 2024)
OAK #4869-0721-0757 v1
08296-0011
PAGE 63 of 128
EXHIBIT “C”
COMPENSATION
CONTRACTOR’S PROPOSAL
DATED: November 6, 2023
OAK #4869-0721-0757 v1
08296-0011
PAGE 64 of 128
G2 Construction Proposal CITY OF SAN MARINO - City Owned CBs Lic. #801253 - A, C8, C60
1352 E. Borchard Ave.
Santa Ana, CA 92705
714.748.4242
PROPOSAL for CITY of SAN MARINO
Catch Basin Trash Device Project
Customer: City of San Marino Prepared: 11/6/2023
Public Works Department 231106-S
2200 Huntington Drive
San Marino, CA 91108
Proposal #:
Eric H. Taylor
Contact: Amber Shah, P.E. By: Eric H. Taylor
Public Works Director / City Engineer G2 Construction, Inc. 626.300.0787 714.679.2550
<[email protected]> [email protected]
DESCRIPTION
G2 Construction (G2) proposes the fabrication and installation of G2's patented catch basin trash devices in the City's catch basins (CBs) in Priority Land Use (PLU) areas. G2 will collect the required field data, then fabricate and install 30 G2 CPS-Mod™ certified Full Capture Systems in 30 City Owned CBs. G2 will also fabricate and install G2 ARS-CL™ curb-opening devices in 10 of the same CBs that do not currently have a curb screen.
The project's pricing will match and piggyback on G2's existing Master Purchase Agreement with Orange County Public Works MA-080-20011478. G2 will provide the following services for this project:
Qty
50 Price
$0
Unit Sub-Total
Field Review & Measurements (Locating CBs &
Recording Data). Enter and format data for Application. 1.
2. /CB $0
Fabricate and install 30 CPS-Mod™ FULL CAPTURE SYSTEMS and perform technical install (prevailing wage). Devices made of 304 stainless steel with 5mm perforations.
Device Model / Size Qty
23 7
Price
$1,524
$1,718
Unit Sub-Total
$35,052
$12,026
A.
B.
CPS-Mod - 6.1-9.0 sqft filtration
CPS-Mod - 9.1-11.0 sqft filtration
Totals Full Capture System Devices:
/CPS-Mod
/CPS-Mod
30 Heavy Duty, Floor, or
Custom CPS-Mod add C. 8 $500 /device $4,000
1 of 2 PAGE 65 of 128
G2 Construction Proposal CITY OF SAN MARINO - City Owned CBs continued
Fabricate ARS-CL™ curb-opening screens and install 10 catch basins. There will be
3. approximately 30 unique ARS-CL™ screens and installed (prevailing wage). Devices made of 304 stainless steel with 3/4" filtration holes.
Device Model W Size Screens Qty Price Unit
/CB
Sub-Total
A.
B.
C.
D.
E.
ARS-CL-05
ARS-CL-07
ARS-CL-10
ARS-CL-14x
ARS-CL-21x
5' (1)
(2)
(2)
(4)
(6)
2 2
1 4
1 $1,435
$2,516
$2,762
$4,426
$6,473
$2,870
$5,032
$2,762
$17,704
$6,473
7' /CB
/CB
/CB
/CB
10'
14'
21'
Totals ARS-CL Catch Basins: 10
F. Removal of Existing Devices 0
4. 30
4 Catch Basin Cleaning prior to installs. $50 /CB $1,500
5. 6.
Traffic Control during installation (days) $2,427 /Day
Project Bonds (optional)
$9,708
$2,873
Project Total: $100,000
2 of 2 PAGE 66 of 128
EXHIBIT “D”
REPRESENTATIVES
CITY’S REPRESENTATIVE
City of San Marino
Parks & Public Works Department
Attn: Amber Shah, P.E.
2200 Huntington Drive, San Marino, CA 91108
CONTRACTOR’S REPRESENTATIVE
G2 Construction, Inc.
Attn: Eric Taylor
1352 E. Borchard Ave., Santa Ana, CA 92705
OAK #4869-0721-0757 v1
08296-0011 PAGE 67 of 128
EXHIBIT “E”
BONDS REQUIRED
OAK #4869-0721-0757 v1
08296-0011 PAGE 68 of 128
EXHIBIT “F”
INSURANCE REQUIREMENTS FOR CITY OF SAN MARINO
Prior to the beginning of and throughout the duration of the Project, Contractor and its subcontractors shall maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, Contractor agrees to amend, supplement or endorse the existing coverage to do so or to procure insurance coverage to satisfy the requirements.
Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to Contractor or its subcontractors in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim or demand, will be equally available to Agency.
Without limiting Contractor’s indemnification of Agency and/or the Indemnified Parties and prior to commencement of the Project, Contractor shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to Agency.
General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Contractor ’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation OAK #4869-0721-0757 v1
08296-0011 PAGE 69 of 128
Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees.
Contractor shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees, and volunteers.
Contractor’s pollution liability insurance. Coverage shall provide for liability arising out of sudden, accidental, and gradual pollution, and remediation. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. All activities contemplated in this agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for remediation of the site in the event of an environmental contamination event arising out of the materials, supplies, products, work, operations, or workmanship.
Transportation pollution liability insurance. Coverage shall be in an amount not less than $5,000,000 combined single limit per accident and shall include Pollution Liability (CA9948) and MCS-90 Endorsements. The policy shall provide coverage for transportation of pollutants/contaminants to and from the job site and the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.
Builder’s risk (course of construction). Upon commencement of construction and with approval of Agency, Contractor shall obtain and maintain builder’s risk (course of construction) coverage for the entire duration of the Project until only the Agency has an insurable interest. The builder’s risk coverage shall include the following:
The named insureds shall be Contractor and Agency, including its officers, officials, employees, and agents. All subcontractors (excluding those solely responsible for design work) of any tier and suppliers shall be included as additional insureds as their interests may appear. Contractor shall not be required to maintain property insurance for any portion of the Project following transfer of control thereof to Agency. The policy shall contain a provision that all proceeds from the builder’s risk policy shall be made payable to the Agency. The Agency will act as a fiduciary for all other interests in the Project.
Policy shall be provided for replacement value on an “all risk” basis for the completed value of the Project. There shall be no coinsurance penalty or provisional limit provision in any such policy. Policy must include: (1) coverage for any ensuing loss from faulty workmanship, nonconforming work, omission or deficiency in design or specifications; (2) coverage against machinery accidents and operational testing; (3) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures and all other properties constituting a part of the Project; (4) ordinance or law coverage for contingent rebuilding, demolition, and increased costs of construction; (5) transit coverage (unless insured by the supplier or receiving contractor), with OAK #4869-0721-0757 v1
08296-0011 PAGE 70 of 128
sublimits sufficient to insure the full replacement value of any key equipment item; (6) ocean marine cargo coverage insuring any Project materials or supplies, if applicable; and (7) coverage with sublimits sufficient to insure the full replacement value of any property or equipment stored either on or off the site or any staging area. Such insurance shall be on a form acceptable to Agency to ensure adequacy of terms and sublimits and shall be submitted to the Agency prior to commencement of construction.
Installation floater. If required by the Agency or not covered by builders’ risk (course of construction) coverage, Contractor shall obtain an installation floater for the value of the property and covering the portion of the work to be constructed, installed, altered, or repaired by Contractor. The installation floater policy must include coverage for the fixtures, materials, supplies, machinery, and equipment used in or incidental to the construction project as well as property kept off-site or while in transit. Coverage must include property of others in the Contractor’s care, custody, or control. In addition to Contractor, the Agency and all subcontractors shall be named as additional insureds on the policy with coverage extending through the final completion date.
Proof of insurance. Contractor shall provide certificates of insurance and required endorsements to Agency as evidence of the insurance coverage required herein.
Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with Agency for the contract period and any additional length of time required thereafter. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time and Contractor agrees to provde the same.
Duration of coverage. Contractor shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the work hereunder by Contractor, its agents, representatives, employees, subcontractors or subconsultants. Contractor must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. Agency and its officers, officials, employees, and agents shall continue as additional insureds under such policies.
Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of OAK #4869-0721-0757 v1
08296-0011 PAGE 71 of 128
Agency before the Agency’s own insurance or self- insurance shall be called upon to protect it as a named insured.
Products/completed operations coverage. Products/completed operations coverage shall extend a minimum of three (3) years after Project completion.
Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage. Policy shall specifically provide for a duty to defend on the part of the insurer. The Agency, its officials, officers, agents, and employees, shall be included as additional insureds under the products and completed operations coverage.
Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by Agency will be promptly reimbursed by Contractor or Agency will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, Agency may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against Agency and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Contractor of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.
Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all OAK #4869-0721-0757 v1
08296-0011 PAGE 72 of 128
inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.
Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide the Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Contractor’s insurers are unwilling to provide such notice, then Contractor shall have the responsibility of notifying the Agency immediately in the event of Contractor’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.
Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the Project by Contractor (hereinafter collectively “subcontractor”), provide the same minimum insurance coverage and endorsements required of Contractor under this Agreement. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Contractor’s subcontractor cannot comply with this requirement, which proof must be submitted to the Agency in writing, Contractor may still be able to utilize the subcontractor provided Consultant shall be required to ensure that its subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with subcontractor’s scope of work and services, with limits less than required of the Contractor, but in all other terms consistent with the Contractor’s requirements under this Agreement. This provision does not relieve the Contractor of its contractual obligations under the Agreement and/or limit its liability to the OAK #4869-0721-0757 v1
08296-0011 PAGE 73 of 128
amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Contractor with the ability to utilize a subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Contractor under this Agreement given the limited scope of work or services provided by the subcontractor. Contractor agrees that upon request, all agreements with subcontractors, and others engaged in the project, will be submitted to Agency for review.
Agency’s right to revise requirements. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor a ninety (90)-day advance written notice of such change. If such change results in substantial additional cost to the Contractor, the Agency and Contractor may renegotiate Contractor’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.
Timely notice of claims. Contractor shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of its work on the Project.
OAK #4869-0721-0757 v1
08296-0011 PAGE 74 of 128
City of San Marino
Catch Basin with G2 ARS-CL Devices
Map Overview
Summary
72 City catch basins have
current model ARS-CL curbopening screens installed in
2020 by G2 Construction, Inc.
Between 2012-2014 other
vendors installed curbopening screens on
Huntington Dr.
PAGE 75 of 128
City of San Marino
Proposed & Existing Catch Basin Devices
Map Overview
PAGE 76 of 128
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CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name:
Capital Request
Description (Summary):
Location:
Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Trash Capture Filter Program
Installation of trash capture filters in City catch basins to improve stormwater quality Citywide
Parks and Public Works Amber Shah Stormwater
$ 100,000 Ongoing Program
Contractor
$ 100,000 $ 100,000 $ 100,000 $ 0 $ 0 $ 300,000
MW $ 100,000 MW $ 100,000 MW $ 100,000 MW MW MW $ 300,000 $ 0
$ 0
$ 0
$ 0
283
PAGE 111 of 128
CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:
Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
This is the coninuation of a program for the installation of trash capture filters in drainage inlets citywide.
This program helps to improve stormwater quality to ensure compliance with regulations from the State Water Board. The City has approximately 180 catch basins that require the installation of a screen to prevent trash and other objects from entering into the storm drain system and polluting the stormwater.
These installations would be phased in over a multi-year period, and would be funded entirely using money from Measure W.
$ 100,000
$ 100,000
$ 100,000
$ 100,000
FY 23-24
Measure W
284
PAGE 112 of 128
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: January 26, 2024
SUBJECT: APPROVAL OF PURCHASE OF SKID-STEER LOADER FOR
PARKS AND PUBLIC WORKS DEPARTMENT FROM BOBCAT
AND APPROPRIATION OF $55,742.47 FROM THE CAPITAL
EQUIPMENT FUND RESERVES FOR THE PURCHASE
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Efficient, Responsive, and Effective City Services
Well-Maintained Infrastructure
BACKGROUND
On June 14, 2023, the City Council approved the Fiscal Year 2023-24 Operating and Capital Improvement budgets. As part of the Capital Improvement component of the budget, the Parks and Public Works Department provided a 5-Year Plan for upcoming capital equipment requests.
At the time, the Department proposed procuring a new skid-steer loader in FY 2024-25, as the existing equipment was nearing the end of its useful life.
Recently, the existing skid-steer loader went out of service, and the cost of repairs exceed its present value. Given the importance of the skid-steer loader to the Parks and Public Works Department activities, particularly during the wind and rain seasons for storm clean-up events, staff is requesting that the new skid-steer loader be purchased in the FY 2023-24 budget cycle.
DISCUSSION
The Parks and Public Works Department’s current skid-steer loader was originally purchased in 1999, and has recently had issues that require Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 113 of 128
significant repairs in order for the equipment to function. Given the age and condition of the existing equipment, the cost of these repairs exceed the equipment’s value and would be equivalent to nearly 20% of the cost to replace the equipment. A skid-steer loader is essential for the Department’s maintenance activities, as it is small and easily maneuverable, allowing staff to perform activities such as excavation and digging in confined areas, as well as loading and transporting material. Furthermore, skid-steer loaders come with the capability to utilize multiple types of attachments such as buckets, sweepers, augers and pallet forks that can improve the efficiency of maintenance activities. The easy maneuverability and attachments also make the versatility of the skid-steer loader very valuable during storm clean-up events. With the wind and rain seasons in full swing, replacement of the skidsteer loader is necessary to both assist with storm-related activities, as well as ensure general maintenance activities can continue in an efficient manner.
The Public Works Department received a quote from Bobcat for the equipment in the amount of $55,742.47, including tax. Bobcat is a part of the Sourcewell cooperative purchasing alliance, which manages the solicitation process and awards contracts to suppliers on behalf of government and non-profit agencies. Agencies that purchase supplies and equipment through a Sourcewell contract benefit from lower costs by combining the purchasing power of more than 50,000 government, education, and non-profit organizations. Staff did not consider procurement of a skid-steer loader from another manufacturer because the Department already owns several attachments for the existing Bobcat skid-steer loader that will be compatible with the new skid-steer loader which represents a significant savings in not having to procure all new attachments for a skid-steer loader from another manufacturer. Additionally, since the City’s maintenance staff are already familiar and experienced with the operation of Bobcat’s skid-steer, there will be minimal training required to begin fully utilizing the new skid-steer upon delivery. For these reasons, along with the competitive pricing offered via the Sourcewell cooperative purchasing alliance, staff recommends the purchase of the new skid-steer loader from Bobcat.
FISCAL IMPACT & PROCUREMENT REVIEW
The 5-Year Capital Equipment Plan originally projected the request for the skid-steer loader to be made during the FY 2024-25 budget cycle. However, given the necessity of the equipment to the City, an appropriation of $55,742.47 from the Capital Equipment Fund reserves is necessary to allow for the procurement of the equipment in FY 2023-24.
Importantly, the FY 2024-25 budget had forecasted the purchase of a skidsteer loader as a $65,000 expense based on quotes received during the PAGE 114 of 128
budget preparation process. Based on various factors, purchasing the new skid-steer loader at this time will help the City realize an unanticipated savings of $9,257.53 and guard against potential price increases next year.
The purchase of the skid-steer loader is in compliance with the City’s procurement policy, as the Department will be using a cooperative purchasing alliance in accordance with SMCC 02.06.05.B.6.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the City Council approve the purchase of one skid-steer loader from Bobcat in the amount of $55,742.47, and authorize the appropriation of $55,742.47 from the CIP reserves into Account # 591-48- 4613-0000 (Capitalized Equipment).
“I move to approve the purchase of one skid-steer loader from Bobcat in the amount of $55,742.47, and authorize the appropriation of $55,742.47 from the CIP reserves into Account # 591-48-4613-0000 (Capitalized Equipment).”
ATTACHMENTS
1. Quote from Bobcat
2. Skid-Steer Loader CIP Form
PAGE 115 of 128
Product Quotation
Quotation Number: NC294852
Quote Sent Date: Jan 16, 2024
Expiration Date: Feb 15, 2024
Your Bobcat Contact
Nolan Clark
Phone:
E-mail: [email protected]
Your Customer Contact
Chris Gutierrez
<[email protected]>
__________________________________________________________________________________________________________ Deliver to
City of San Marino
2200 HUNTINGTON DR
SAN MARINO, CA, 91108-2639
Bobcat Dealer
Bobcat of Los Angeles., Cerritos, CA
13728 ALONDRA BLVD
CERRITOS, CA, 90703
JP REJAS
Bill to
NEW GOVERNMENT CUSTOMER
2391333
250 E Beaton Dr
West Fargo, ND, 58078-2656
Item Name Item Number Quantity Price Each Total
S62 T4 Bobcat Skid Steer Loader M0353 1 36,576.00 36,576.00 Standard Equipment:
68.0 HP Tier 4 V2 Bobcat Engine
Auxiliary Hydraulics: Variable Flow
Backup Alarm
Bob-Tach
Bobcat Interlock Control System (BICS)
Controls: Bobcat Standard
Cylinder Cushioning - Lift, Tilt
Engine/Hydraulic Performance De-rate Protection
Glow Plugs (Automatically Activated)
Horn
Instrumentation: Standard 5"" Display (Rear Camera Ready) with Keyless Start, Engine Temperature & Fuel Gauges, Hour meter, RPM and Warning Indicators. Includes maintenance interval notification, fault display, job codes, quick start, and security lockouts.
Lift Arm Support
Lift Path: Radius
Lights, Front & Rear LED
Operator Cab
Includes: Adjustable Suspension Seat, Top & Rear Windows, Parking Brake, Seat Bar & Seat Belt
Roll Over Protective Structure (ROPS) meets SAE-J1040 & ISO 3471
Falling Object Protective Structure (FOPS) meets SAE-J1043 & ISO 3449, Level I; (Level II is available through Bobcat Parts) Parking Brake: Wedge Brake System
Tires: 10-16.5, 8 PR, Bobcat Standard Duty
Telematics - Machine IQ
Warranty: 2 years, or 2000 hours whichever occurs first Comfort Package
Included: Comfort Package:, Enclosed
HVAC Cab, Radio, Adjustable Heated
Cloth Air Ride Seat, Power Bob-Tach, 5"
Display, Premium Lights, Keyless Start,
Two-Speed Travel, 7-Pin Attachment
Control, Dual Direction Bucket Positioning,
Rear Camera, Sound Reduction, Ride
Control
M0353-P11-C07 1 7,608.24 7,608.24
High-Flow Hydraulics M0353-R03-C03 1 1,652.40 1,652.40
74" Combination Bucket 7167312 1 3,567.44 3,567.44
Total for S62 T4 Bobcat Skid Steer Loader 49,404.08
PAGE 116 of 128
Quote Total - USD 49,404.08
Dealer P.D.I. 200.00
Freight Charges 1,225.00
Destination Charges 201.00
Sales total before Taxes 51,030.08
Taxes 4,712.39
Quote Total - USD 55,742.47
Comment:
*Plus applicable taxes. IF Tax Exempt, please include Tax Exempt Certificate with the order. *Prices per the Sourcewell Contract #_040319-CEC.
*Sourcewell Member Number (if applicable): ____________ *All orders should include 1) Accounts Payable Contact and email address, 2) W9 with correct legal entity name, and 3) Bill to Address.
*Orders may be placed with the contract holder or authorized dealer as allowed by the terms and conditions of the contract. *A Copy of all orders must be provided to [email protected]. *Contact Holder Information: Clark Equipment Company dba Bobcat Company, Govt Sales, 250 E Beaton Drive, West Fargo, ND 58078. TID# 38-0425350.
*Payment Terms: Net 60 Days. Credit cards accepted.
*Remittance address: Clark Equipment Company d/b/a Bobcat Company, P. O. Box 74007382, Chicago, IL 60674-7382 *Questions can be submitted via email to [email protected] or by phone at: 1-800-965-4232 Customer Acceptance:
Quotation Number: NC294852 Purchase Order:___________________________________ Authorized Signature:
Print:_______________________________ Sign:_____________________________________________________________ Date:_______________________________ Email:____________________________________________________________ Addresses:
Delivery Address:________________________________________________________________________________________ Billing Address (if different from ship to):_____________________________________________________________________ PAGE 117 of 128
Tax Exempt: Y ▢ / N ▢
Exempt in the State of:______________________________________ Tax Exempt ID:
Federal:__________________________________________________ State:____________________________________________________ Expiration Date:___________________________________________ PAGE 118 of 128
CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name:
Capital Request
Description (Summary):
Location:
Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Skid-Steer Loader
Procurement of a new skid-steer loader to assist the Public Works Department with maintenance activities.
Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 65,000 New Request
City Employees
$ 0 $ 65,000 $ 0 $ 0 $ 0 $ 65,000
CE CE $ 65,000 CE CE CE CE $ 65,000
$ 0
$ 0
$ 0
$ 0
386
PAGE 119 of 128
CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:
Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
The Department is in need of a new skid-steer loader (sometimes referred to as a "bobcat"), as the existing equipment, which was originally purchased in 1999, has recently had issues that required significant repair and is nearing the end of its useful life. A Fleet Utilization study completed in 2020 recommended replacement of the skid-steer loader within a few years. A skid-steer loader is helpful to parks and grounds maintenance staff as it is small and easily maneuverable, and can perform activities such as excavation and digging in small areas, as well as loading and transporting material. Skid-steer loaders also come with attachments such as buckets or pallet forks that can improve the efficency of maintenance activities. Without a skid-steer loader maintenance activities that require digging, loading, and transport of material, particularly in smaller confined areas, are significantly more difficult and inefficient. A new skid-steer loader has an expected useful life of 20 years, and would improve maintenance staff efficiency. $ 65,000
$ 65,000
$ 1,000
$ 1,000
$ 66,000
$ 66,000
$ 1,000
FY 23-24
The new skid-steer loader will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $1,000 per year and can be sufficiently covered by the Department's operating budget.
TDA
387
PAGE 120 of 128
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Alison Walker, City Clerk
DATE: January 26, 2024
SUBJECT: APPROVAL OF CITY COUNCIL DELEGATE AND ALTERNATE LIST FOR 2024 AND DIRECT THE CITY CLERK TO UPDATE
THE AGENCY REPORT OF PUBLIC OFFICIAL
APPOINTMENTS FORM 806
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
BACKGROUND
When the City Council reorganizes, it is necessary to revise the Council Delegates and Alternates List. Traditionally, the Mayor, with the consent of the Council, proposes the assignments to the various committees.
DISCUSSION
The Mayor’s recommended assignments are detailed in Attachment
1. Approval of the motion noted below would constitute acceptance of the assignments noted in Attachment 1.
FISCAL IMPACT & PROCUREMENT REVIEW
None.
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 121 of 128
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
The Mayor has recommended assignments to City and/or regional bodies. If the City Council concurs with the Mayor’s recommendations, the appropriate motion would be:
“I move to approve the Council List of Delegates and Alternates to agency boards, commissions, and City activities for 2024, and direct the City Clerk to update the Agency Report of Public Official Appointments Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place the updated Form 806 on the City’s website.”
ATTACHMENTS
1. Council Delegates and Alternates List 2024
PAGE 122 of 128
CITY OF SAN MARINO
COUNCIL DELEGATES AND ALTERNATES
2024
OTHER AGENCIES
LOS ANGELES COUNTY CITY SELECTION COMMITTEE
Attend periodic meetings; duties are to appoint City representatives to such Boards, Commissions and Agencies as may be required by law, i.e., LAFCO, South Coast Air Quality Management District, Los Angeles County Metropolitan Transportation Authority, Los Angeles County Hazardous Waste Management Advisory Committee; and to nominate for appointment Members to the California Coastal Commission. Pursuant to the Rules and Regulations of the Los Angeles County City Selection Committee, the Mayor is appointed delegate.
500 West Temple Street, Ste 383 Meets 3-4 times annually at the Chair’s call Los Angeles, CA 90012
(213) 974-1431
Delegate: Huang Alternate: Shepherd Romey
LOS ANGELES COUNTY SANITATION DISTRICT
Attend monthly Board of Director meetings; serve as informational liaison for the District. Each member of the Districts' Boards of Directors that attends a meeting is entitled to receive compensation in the amount of $125 for each meeting attended. Pursuant to the California Health and Safety Code section 4730, the Mayor is appointed delegate.
1955 Workman Mill Road 4th Wednesday
Whittier, CA 90607-4988 1:30pm
(562) 699-7411
Delegate: Huang Alternate: Lo
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA)
Attend annual meeting; serve as informational liaison. At the meeting, the president and vice president of PAGE 123 of 128
the Authority and other members of the Executive Committee are elected, reports of the affairs of the Authority are considered, and any other business may be transacted which is within the powers of the Board of Directors.
8081 Moody Street Annual Meeting in July
La Palma, CA 90623
(562) 467-8700
Delegate: Huang Alternate: Human Resources Director
LEAGUE OF CALIFORNIA CITIES, SOUTHERN CALIFORNIA OFFICE Attend monthly meeting events; serve as informational liaison, particularly with regard to pending legislation and/or training opportunities.
P.O. Box 1444 1st Thursday (Dark in July)
Monrovia, CA 91017 7pm (Dinner)
(626) 305-1315
Delegate: Chou Alternate: Huang
SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG)
Attend monthly Governing Board meetings as a voting member; may optionally serve on policy committees (Water & Stormwater, Transportation, Energy & Environment, or Homelessness); serve as informational liaison. Receive $75 stipend per Governing Board meeting. 1000 S. Fremont, Unit 42 3rd Tuesday
Alhambra, CA 91803 5:30pm
(626) 457-1800
Delegate: Lo Alternate: Talt
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG)
Attend yearly General Assembly meeting to help set agency’s course for the coming year. The General Assembly is a forum where policy matters can be identified and addressed. Any city or county representative may propose a subject for study by the Association. Each member city has one official representative and one alternate in the General Assembly. 900 Wilshire Blvd., Suite 1700 Annual General Assembly Meeting PAGE 124 of 128
Los Angeles, CA 90017 Usually during the summer in Palm Desert (213) 236-1993 (phone)
(213) 236-1816 (fax)
Delegate: Chou Alternate: Lo
SAN MARINO GOVERNMENTAL ACTIVITIES
As a general rule of thumb, delegate assignments in this category will be for two years, and Council Members serve as “Liaisons” to the body, not “Members” of the body.
DESIGN REVIEW COMMITTEE
Empower the Committee to function independently and autonomously; serve as the point person for any questions that City staff cannot answer; handle any performance issues with committee members; participate in the selection process for new committee members. 1st and 3rd Wednesdays 6pm
Delegate: Chou Alternate: Shepherd Romey
LIBRARY BOARD OF TRUSTEES
Empower the Board to function independently and autonomously; serve as the point person for any questions that City staff cannot answer; handle any performance issues with trustees; participate in the selection process for new trustees.
4th Monday 8:00am
Delegate: Lo Alternate: Talt
PLANNING COMMISSION
Empower the Commission to function independently and autonomously; serve as the point person for any questions that City staff cannot answer; handle any performance issues with commissioners; participate in the selection process for new commissioners.
4th Wednesday 6pm
Delegate: Shepherd Romey Alternate: Huang
PAGE 125 of 128
PUBLIC SAFETY COMMISSION
Empower the Commission to function independently and autonomously; serve as the point person for any questions that City staff cannot answer; handle any performance issues with commissioners; participate in the selection process for new commissioners.
3rd Monday 6pm
Delegate: Lo Alternate: Shepherd Romey
RECREATION COMMISSION
Empower the Commission to function independently and autonomously; serve as the point person for any questions that City staff cannot answer; handle any performance issues with commissioners; participate in the selection process for new commissioners.
2nd Monday 6pm
Delegate: Talt Alternate: Huang
SAN MARINO BOARD OF EDUCATION
Serve as the point person for any questions that City staff cannot answer. 1665 West Drive 2nd and 4th Tuesdays
San Marino, CA 91108 7:30pm
(626) 299-7000
Delegate: Talt Alternate: Lo
SUBJECT MATTER LIAISONS
As a general rule of thumb, delegate assignments in this category will be for two years, and Council Liaisons perform work and services as needed at the request of the City Council or staff.
BUDGET & FINANCE
Delegate: Chou Alternate: ꟷ
DISASTER COUNCIL
Consists of two members of the City Council, the Director of Emergency Services, and a representative PAGE 126 of 128
from the City’s Police and Fire Departments; responsible for developing the City’s emergency operations plan and mutual aid plans and agreements.
Delegate: Talt Alternate: Huang
DIVERSITY EQUITY & INCLUSION (DEI) TASKFORCE
Delegate: Mayor Alternate: Vice Mayor
ECONOMIC DEVELOPMENT
Delegate: Chou Alternate: Lo
GENERAL PLAN UPDATE
Delegate: Shepherd Romey Alternate: Talt
LEGISLATION & LEGAL
Delegate: Shepherd Romey Alternate: Talt
TREES
Delegate: Shepherd Romey Alternate: Lo
OTHER LIAISONS
METROPOLITAN WATER DISTRICT BOARD
The board is responsible for establishing and administering Metropolitan's policies and upholding the articles in the MWD Act.
Delegate: John Morris City Council Liaison: Talt
METRO SAN GABRIEL VALLEY SERVICE COUNCIL
The San Gabriel Valley Council was formed in 2002, and is comprised of five elected officials and four non-elected officials nominated by LA County Supervisors Hilda Solis (1st Dist) and Kathryn Barger (5th PAGE 127 of 128
Dist), the San Gabriel Valley Council of Governments (COG), and city clusters in the San Gabriel Valley, and appointed by Metro's Board of Directors. San Marino is part of the city cluster made up of Alhambra, South Pasadena, San Gabriel, and San Marino and is currently represented by San Gabriel Council Member John Harrington (term ends June 2026).
2nd Monday 5pm
Delegate: John Harrington City Council Liaison: Chou
San Gabriel Council Member
PAGE 128 of 128