AGENDA – APRIL 10, 2024 PAGE 1 of 5
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, APRIL 10, 2024 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 AGENDA – APRIL 10, 2024 PAGE 2 of 5
p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the inperson comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
PRESENTATION
PRESENTATION OF PROCLAMATION FOR NATIONAL LIBRARY WEEK
AGENDA – APRIL 10, 2024 PAGE 3 of 5
NEW BUSINESS
1. CONSIDERATION OF RESOLUTION NO. R-24-08 ESTABLISHING A
WEEKEND ADMISSION FEE FOR LACY PARK
Recommendation: Staff recommends the City Council adopt Resolution No. R-24-08, establishing a weekend admission fee for non-residents at Lacy Park. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-24-08, a Resolution of the San Marino City Council establishing a weekend admission fee for non-residents at Lacy Park.”
2. AWARD OF MULTI-YEAR MAINTENANCE SERVICES AGREEMENT TO BASE HILL INC., IN A TOTAL AMOUNT NOT TO EXCEED $246,110 FOR CITYWIDE CUSTODIAL/JANITORIAL SERVICES THROUGH JUNE 30, 2026
Recommendation: Staff recommends the City Council award a multi-year Maintenance Services Agreement to Base Hill, Inc. for janitorial/custodial services through June 30, 2026, in a total amount not to exceed $246,110.
“I move to award a multi-year Maintenance Services Agreement to Base Hill, Inc. for janitorial/custodial services through June 30, 2026, in a total amount not to exceed $246,110.”
CONSENT CALENDAR
3. APPROVAL OF RESOLUTION NO. R-24-05, ADOPTING THE CITY OF SAN MARINO 2024 INVESTMENT POLICY
Recommendation: Staff recommends that the City Council approve the City’s Investment Policy for 2024. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-24-05, a Resolution of the City Council of the City of San Marino, California, Adopting the 2024 Investment Policy.”
4. APPROVAL OF THE PURCHASE OF UNMANNED AERIAL SYSTEMS (UAS) Recommendation: Staff recommends the City Council authorize the purchase of two UAS systems from Skydio, Inc. using COPS Fund monies. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the purchase of two UAS systems from Skydio, Inc. for $33,117.13 using COPS Fund monies.”
AGENDA – APRIL 10, 2024 PAGE 4 of 5
5. APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH CIVICPLUS, LLC.
FOR RECREATION MANAGEMENT SOFTWARE, CIVICREC
Recommendation: Staff recommends the Council approve Amendment No. 1 to extend the term of the Professional Services Agreement through May 6, 2029, establish pricing for each year, and amend the insurance requirements. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 1 to extend the term of the Professional Services Agreement through May 6, 2029, establish pricing for each year, amend the insurance requirements, and authorize the City Manager to execute the amendment on behalf of the City.”
6. APPROVAL OF NOTICE OF COMPLETION FOR THE STORM DRAIN TRASH CAPTURE FILTER PROGRAM PROJECT NO. 46-8026 PERFORMED BY G2 CONSTRUCTION, INC.
Recommendation: Staff recommends that the City Council accept the FY 23-24 Storm Drain Trash Capture Filter Program Project No. 46-8026 as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept the FY 23-24 Storm Drain Trash Capture Filter Program Project No. 46-8026, performed by G2 Construction, Inc. as complete and authorize the City Clerk to file the Notice of Completion.”
7. CASH AND INVESTMENT REPORT FOR THE MONTH OF FEBRUARY 2024 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of February 2024.”
8. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR MARCH 2024
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of March 2024. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of March 2024.”
9. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the March 2024 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
AGENDA – APRIL 10, 2024 PAGE 5 of 5
“I move to approve the minutes of the special meeting of March 13, 2024, the regular meeting of March 13, 2024, and the adjourned regular meeting of March 29, 2024.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 4/5/2024 ALISON WALKER
CITY CLERK