AGENDA – MAY 08, 2024 PAGE 1 of 7
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, MAY 8, 2024, AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 AGENDA – MAY 08, 2024 PAGE 2 of 7
p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
PRESENTATION
PRESENTATION OF A PROCLAMATION IN RECOGNITION OF MAY BEING
ASIAN AMERICAN PACIFIC ISLANDER HERITAGE MONTH
PRESENTATION OF A PROCLAMATION IN RECOGNITION OF MAY 10
BEING ASIAN AMERICAN, NATIVE HAWAIIAN, PACIFIC ISLANDER
MENTAL HEALTH DAY
AGENDA – MAY 08, 2024 PAGE 3 of 7
PRESENTATION OF A PROCLAMATION IN RECOGNITION OF NATIONAL
PUBLIC WORKS WEEK
PRESENTATION OF A PROCLAMATION IN RECOGNITION OF MAY BEING
HISTORIC PRESERVATION MONTH
PRESENTATION OF A PROCLAMATION IN RECOGNITION OF COMMANDER TIMOTHY TEBBETTS’ RETIREMENT FROM THE SAN MARINO POLICE
DEPARTMENT
NEW BUSINESS
1. AWARD OF PROFESSIONAL DESIGN SERVICES AGREEMENT TO NV5
FOR PREPARATION OF PLANS, SPECIFICATIONS, AND COST
ESTIMATES FOR THE FY 2023-24 ALLEY AND PARKING LOT
IMPROVEMENT PROGRAM PROJECT NO. 23-0532 IN THE AMOUNT OF $64,930
Recommendation: Staff recommends that the City Council award a Professional Services Agreement to NV5 in the amount of $64,930 to prepare design plans, specifications, and cost estimates for the FY 2023-24 Alley and Parking Lot Improvement Program Project. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to award a Professional Services Agreement to NV5 for design services including the preparation of plans, specifications and cost estimates for the Fiscal Year 2023-24 Alley and Parking Lot Improvement Program Project No. 23-0532 in an amount not to exceed $64,930 and authorize the City Manager to execute the agreement on behalf of the City.”
CONSENT CALENDAR
2. AWARD OF BUS TRANSPORTATION SERVICES AGREEEMENT TO
MISSION SCHOOL TRANSPORTATION, INC. IN THE AMOUNT OF
$42,500
Recommendation: Staff recommends the Council award the bus transportation services agreement to Mission School Transportation, Inc. If the City Council concurs with Staff’s recommendation, an appropriate motion would be:
“I move to award a Vendor Agreement to Mission School Transportation, Inc., in the amount of $42,500 for youth related bus transportation services, with the City Manager being authorized to execute the agreement on behalf of the City, as well as four one-year contract extensions subject to satisfactory performance.” AGENDA – MAY 08, 2024 PAGE 4 of 7
3. APPROVAL OF PROCUREMENT OF NEW INTEGRATED LIBRARY SYSTEM SOFTWARE WITH A YEAR 1 CONTRACT AMOUNT OF $11,900
Recommendation: Staff recommends the Council approve of the procurement of new Integrated Library System software, Apollo by Biblionix, for the Community Services Department, Library Division. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve of the procurement of new Integrated Library System software, Apollo by Biblionix, for the Community Services Department, Library Division with a total Year 1 cost of $11,900, with the City Manager being authorized to execute the agreement on behalf of the City, and authorize the City Manager to approve annual renewals, subject to satisfactory service and Council budget allocation.”
4. APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SAN MARINO
AND INTIME CLOUD HOSTED SCHEDULING SOFTWARE AND
WORKFORCE MANAGEMENT
Recommendation: Staff recommends the City Council authorize and direct the City Manager to enter into an agreement with InTime Solutions for cloud hosted scheduling and workforce management software. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to enter into an agreement with InTime Solutions for cloud hosted scheduling and workforce management software, and to appropriate $11,360 from COPS Fund reserves to account 233-30-4150-0500 (Other Contract Services IT).”
5. MEMORANDUM OF AGREEMENT WITH SAN GABRIEL VALLEY COUNCIL
OF GOVERNMENTS TO PAY ADDITIONAL COST SHARE OBLIGATIONS IN THE AMOUNT OF $8,954.60 FOR PARTICIPATION IN 2018-2023
STORMWATER QUALITY IMPROVEMENT AND MONITORING
PROGRAMS FOR LOS ANGELES RIVER
Recommendation: Staff recommends the City Council approve the Memorandum of Agreement for the Upper Los Angeles River Watershed Management Area. If Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Memorandum of Agreement with San Gabriel Valley Council of Governments regarding administration and additional cost sharing obligations in the amount of $8,954.60 for implementing the 2018-2023 Coordinated Integrated Monitoring Program (CIMP) and Watershed Management Program (WMP) for the Upper Los Angeles River Watershed Management Area.”
6. APPROVAL OF NOVATION AGREEMENT TRANSFERRING EXISTING
CONTRACT RESPONSIBILITIES OF COLUMBIA
TELECOMMUNICATIONS CORPORATION TO IMPERIAL COUNTY
OFFICE OF EDUCATION FOR THE PROVISION, INSTALLATION, AND
MAINTENANCE OF ADVANCED NETWORK SERVICES AT THE CROWELL
PUBLIC LIBRARY
AGENDA – MAY 08, 2024 PAGE 5 of 7
Recommendation: Staff recommends the Council approve the novation agreement with Imperial County Office of Education transferring existing contract responsibilities from Columbia Telecommunications Corporation for the provision, installation, and maintenance of advanced network services at the Crowell Public Library. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the novation agreement with Imperial County Office of Education transferring existing contract responsibilities from Columbia Telecommunications Corporation for the provision, installation, and maintenance of advanced network services, and authorize the City Manager to execute the agreement on behalf of the City.”
7. ADOPTION OF RESOLUTION NO. R-24-07, A REVIEW OF THE SAN
MARINO POLICE DEPARTMENT MILITARY EQUIPMENT ANNUAL
REPORT AND RENEWAL OF SAN MARINO CITY ORDINANCE O-22-
1390 AND SAN MARINO POLICE DEPARTMENT POLICY 705
Recommendation: Staff recommends the City Council adopt Resolution No. R-24-07, renewing both San Marino City Ordinance No. O-22-1390 and San Marino Police Department Policy 705, and finding that the San Marino Police Department Military Equipment Annual Report complies with the standards of approval set forth in Government Code § 7070, 7071 and 7072. If the City Council agrees with staff’s recommendation an appropriate motion would be:
“I move to adopt Resolution No. R-24-07: a review of the San Marino Police Department Military Equipment Annual Report and Renewal of San Marino City Ordinance No. O-22-1390 and San Marino Police Department Policy 705.”
8. APPROVAL OF RESOLUTION NO. R-24-06, ADOPTING A LIST OF STREET PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Recommendation: Staff recommends the City Council approve Resolution No. R-24- 06, adopting a list of street projects for Fiscal Year 2024-25 funded by SB1. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Resolution No. R-24-06 adopting a list of Fiscal Year 2024-25 projects to be funded by SB1 Road Maintenance and Rehabilitation Account Funds.”
9. SIDE LETTER OF AGREEMENT BETWEEN THE SAN MARINO POLICE OFFICERS ASSOCIATION (“SMPOA”) AND THE CITY OF SAN MARINO (“CITY”) CONCERNING EXPANDING THE CATASTROPHIC LEAVE
PROGRAM
Recommendation: Staff recommends the Council adopt the Side Letter of Agreement between the San Marino Police Officers Association (“SMPOA”) and the City of San Marino (“City”).
“I move to adopt the Side Letter of Agreement between the San Marino Police AGENDA – MAY 08, 2024 PAGE 6 of 7
Officers Association (“SMPOA”) and the City of San Marino (“City”) concerning expanding the Catastrophic Leave Program.”
10. APPROVAL OF NOTICE OF COMPLETION FOR YEAR 2 OF THE ANNUAL SIDEWALK REPLACEMENT PROGRAM PROJECT NO. 23-9272
Recommendation: Staff recommends that the City Council accept Year 2 of the Multi-Year Sidewalk Replacement Program as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs, an appropriate motion would be:
“I move to accept Year 2 of the Multi-Year Sidewalk Replacement Program Project No. 23-9272 performed by CJ Concrete Construction, Inc., as complete, and authorize the City Clerk to file the Notice of Completion.”
11. CASH AND INVESTMENT REPORT FOR THE MONTH OF MARCH 2024 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of March 2024.”
12. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR APRIL 2024
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of April 2024. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of April 2024.”
13. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the April 2024 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the special meeting of April 10, 2024, the regular meeting of April 10, 2024, the adjourned regular meeting of April 26, 2024, and the special meeting of April 26, 2024.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San AGENDA – MAY 08, 2024 PAGE 7 of 7
Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 5/3/2024 ALISON WALKER
CITY CLERK