MINUTES
REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, MAY 08, 2024 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
Mayor Huang called the regular meeting to order at 6:03 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Huang.
ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Guancil Member Talt, Vice Mayor Shepherd Romey, Mayor
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- Josefina Bassi
CITY MANAGER'S REPORT
City Manager Eskandar gave the report.
PRESENTATION
PRESENTATION OF A PROCLAMATION IN RECOGNITION OF MAY BEING
ASIAN AMERICAN PACIFIC ISLANDER HERITAGE MONTH
Mayor Huang presented a proclamation declaring May 2024 Asian American Pacific Islander Heritage Month.
PRESENTATION OF A PROCLAMATION IN RECOGNITION OF MAY 10 BEINC ASIAN AMERICAN, NATIVE HAWAIIAN, PACIFIC ISLANDER MENTAL HEALT DAY
Mayor Huang presented a proclamation declaring May 10, 2024, Asian American, Native Hawaiian, Pacific Islander Mental Health Day.
PRESENTATION OF A PROCLAMATION IN RECOGNITION OF NATIONAL
PUBLIC WORKS WEEK
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WEDNESDAY, MAY 08, 2024 PAGE 2 OF 5
Mayor Huang presented a proclamation in recognition of National Public Works week.
PRESENTATION OF A PROCLAMATION IN RECOGNITION OF MAY BEING
HISTORIC PRESERVATION MONTH
Mayor Huang presented a proclamation declaring May 2024 Historic Preservation Month.
PRESENTATION OF A PROCLAMATION IN RECOGNITION OF COMMANDER
TIMOTHY TEBBETTS' RETIREMENT FROM THE SAN MARINO POLICE
DEPARTMENT
Mayor Huang presented a proclamation to Police Commander Timothy Tebbetts in recognition of his retirement after 22 years of service to the City of San Marino.
NEW BUSINESS
1. AWARD OF PROFESSIONAL DESIGN SERVICES AGREEMENT TO NV5 FOR
PREPARATION OF PLANS, SPECIFICATIONS, AND COST ESTIMATES FOR THE FY 2023-24 ALLEY AND PARKING LOT IMPROVEMENT PROGRAM PROJECT NO. 23-0532 IN THE AMOUNT OF $64,930
Parks and Public Works Director/City Engineer Shah presented the staff report.
The following person(s) provided comment:
None
Council Member Talt moved, seconded by Council Member Chou to award a Professional Services Agreement to NV5 in the amount of $64,930 to prepare design plans, specifications, and cost estimates for the FY 2023-24 Alley and Parking Lot Improvement Program Project.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: None
CONSENT CALENDAR
The following person(s) provided comment:
None
Council Member Talt moved, seconded by Council Member Lo, to approve Items 2 through 13 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council
Member Talt, Vice Mayor Shepherd Romey
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WEDNESDAY, MAY 08, 2024 PAGE 3 OF 5.
NOES: None
ABSTAIN: None
ABSENT: None
2. AWARD OF BUS TRANSPORTATION SERVICES AGREEMENT TO MISSION SCHOOL TRANSPORTATION, INC. IN THE AMOUNT OF $42,500
The City Council awarded a Vendor Agreement to Mission School Transportation, Inc., in the amount of $42,500 for youth related bus transportation services, anc authorized the City Manager to execute the agreement on behalf of the City, as well as four one-year contract extensions subject to satisfactory performance.
3. APPROVAL OF PROCUREMENT OF NEW INTEGRATED LIBRARY SYSTEM SOFTWARE WITH A YEAR 1 CONTRACT AMOUNT OF $11,900
The City Council approved the procurement of a new Integrated Library System software, Apollo by Biblionix, for the Community Services Department, Library Division with a total Year 1 cost of $11,900, with the City Manager authorized to execute the agreement on behalf of the City, and authorized the City Manager to approve annual renewals, subject to satisfactory service and Council budget allocation.
4. APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SAN MARINO AND
INTIME CLOUD HOSTED SCHEDULING SOFTWARE AND WORKFORCE
MANAGEMENT
The City Council authorized the City Manager to enter into an agreement with InTime Solutions for cloud hosted scheduling and workforce management software, and appropriated $11,360 from COPS Fund reserves to account # 233- 30-4150-0500 (Other Contract Services IT).
5. MEMORANDUM OF AGREEMENT WITH SAN GABRIEL VALLEY COUNCIL OF
GOVERNMENTS TO PAY ADDITIONAL COST SHARE OBLIGATIONS IN THE AMOUNT OF $8,954.60 FOR PARTICIPATION IN 2018-2023
STORMWATER QUALITY IMPROVEMENT AND MONITORING PROGRAMS
FOR LOS ANGELES RIVER
The City Council approved the Memorandum of Agreement with San Gabriel Valley Council of Governments regarding administration and additional cost sharing obligations in the amount of $8,954.60 for implementing the 2018-2023 Coordinated Integrated Monitoring Program (CIMP) and Watershed Management Program (WMP) for the Upper Los Angeles River Watershed Management Area.
6. APPROVAL OF NOVATION AGREEMENT TRANSFERRING EXISTING
CONTRACT RESPONSIBILITIES OF COLUMBIA TELECOMMUNICATIONS
CORPORATION TO IMPERIAL COUNTY OFFICE OF EDUCATION FOR THE
PROVISION, INSTALLATION, AND MAINTENANCE OF ADVANCED
NETWORK SERVICES AT THE CROWELL PUBLIC LIBRARY
The City Council approved a novation agreement with Imperial County Office of Education transferring existing contract responsibilities from Columbia
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WEDNESDAY, MAY 08, 2024 PAGE 4 OF 5
Telecommunications Corporation for the provision, installation, and maintenance of advanced network services, and authorized the City Manager to execute the agreement on behalf of the City.
7. ADOPTION OF RESOLUTION NO. R-24-07, A REVIEW OF THE SAN
MARINO POLICE DEPARTMENT MILITARY EQUIPMENT ANNUAL REPORT AND RENEWAL OF SAN MARINO CITY ORDINANCE 0-22-1390 AND SAN MARINO POLICE DEPARTMENT POLICY 705
The City Council adopted Resolution No. R-24-07: a review of the San Marino Police Department Military Equipment Annual Report and Renewal of San Marino City Ordinance No. O-22-1390 and San Marino Police Department Policy 705.
8. APPROVAL OF RESOLUTION NO. R-24-06, ADOPTING A LIST OF STREET PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
The City Council approved Resolution No. R-24-06 adopting a list of Fiscal Year 2024-25 projects to be funded by SB1 Road Maintenance and Rehabilitation Account Funds.
9. SIDE LETTER OF AGREEMENT BETWEEN THE SAN MARINO POLICE OFFICERS ASSOCIATION ("SMPOA") AND THE CITY OF SAN MARINO ("CITY") CONCERNING EXPANDING THE CATASTROPHIC LEAVE
PROGRAM
The City Council adopted the Side Letter of Agreement between the San Marino Police Officers Association ("SMPOA") and the City of San Marino ('City") concerning expanding the Catastrophic Leave Program.
10. APPROVAL OF NOTICE OF COMPLETION FOR YEAR 2 OF THE ANNUAL SIDEWALK REPLACEMENT PROGRAM PROJECT NO. 23-9272
The City Council accepted Year 2 of the Multi-Year Sidewalk Replacement Program Project No. 23-9272 performed by CJ Concrete Construction, Inc., as complete and authorized the City Clerk to file the Notice of Completion.
11. CASH AND INVESTMENT REPORT FOR THE MONTH OF MARCH 2024 The City Council received and filed the Cash and Investment Report for the Month of March 2024.
12. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR APRIL 2024 The City Council received and filed the Monthly Disbursement Report for the Month of April 2024.
13. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of April 10, 2024, the regular meeting of April 10, 2024, the adjourned regular meeting of April 26,
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2024, and the special meeting of April 26, 2024.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
FUTURE AGENDA ITEMS
The following items) were requested:
Efforts to improve cellular service citywide.
ADJOURNMENT
At 7:00 p.m., Mayor Huang adjourned the meeting in memory of Stephen Sherrill.
Alison Walker
ALISON WALKER
CITY CLERK