Agenda packet — San Marino City Council, May 31, 2024 (part 3 of 4)

Personnel
Services & Supplies
275,941
39,275
242,141
63,335
309,979
91,660
222,003
91,780
286,608
98,110
Total by Type $ 315,216 $ 305,476 $ 401,639 $ 313,783 $ 384,718 Expenditures by Fund:
101
207
General Fund 303,263
11,953
281,619
23,857
365,139
36,500
275,783
38,000
342,218
Prop. A Transit Fund 42,500
Total by Fund $ 315,216 $ 305,476 $ 401,639 $ 313,783 $ 384,718 Operating Budget Detail
GL # Personnel
101-62-4001-0000 Full Time Salaries
101-62-4002-0000 Part Time Wages
101-62-4004-0000 Overtime
70,719
156,813
141
-
206,746
87 - -
181,787
1,340
2,502
1,419
34,955
-
-
280,366 269,209
-
4,065
10,514
15,034
-
-
101-62-4006-0000 Medicare 3,177
1,381
31,713
11,997
-
2,853
1,970
30,475
10 3,904
8,319
5,176
-
101-62-4008-6050 Retirement-PARS
101-62-4008-6160 Retirement-PERS
101-62-4010-0000 Cafeteria Benefit
101-62-4014-0000 Unemployment Benefits - - - -
Total Personnel $ 275,941 $ 242,141 $ 309,979 $ 222,003 $ 286,608 GL # Services & Supplies
101-62-4102-0000 Contracted Teacher Service -
-
-
-
-
-
-
-
-
101-62-4324-0000 Facility Rental -
101-62-4376-0000 Materials & Supplies
101-62-4486-0000 Trips & Events
101-62-4492-0000 Uniforms
8,446
18,773
-
15,133
23,908
328
24,110
30,850
-
22,700
30,850
-
23,490
31,820
-
101-62-4500-9025 Utilities-Telephone 103 109 200 230 300 189 PAGE 573 of 885

RECREATION DIVISION - YOUTH
FY 2021-22 FY 2022-23
Actual Actual
11,953 23,857
FY 2023-24 FY 2024-25
Budget Estimated Proposed
207-62-4208-0000 Bus Transportation
Total Services & Supplies
36,500 38,000 42,500
$ 39,275 $ 63,335 $ 91,660 $ 91,780 $ 98,110
Total Operating Expenditures $ 315,216 $ 305,476 $ 401,639 $ 313,783 $ 384,718 190 PAGE 574 of 885

RECREATION DIVISION - ADULT
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
108,824
17,519
23,081
29,931
19,020
45,013
15,553
32,992
3,722
40,638
Total by Type $ 126,343 $
$
53,012 $ 64,033 $ 48,545 $ 44,360
Expenditures by Fund:
101
204
207
General Fund
CDBG Fund
122,367
-
43,765
-
44,903
9,000
31,415
9,000
8,130
24,230
10,000
Prop. A Transit Fund 3,976 9,247 10,130 10,130
Total by Fund $ 126,343 53,012 $ 64,033 $ 48,545 $ 44,360 Operating Budget Detail
GL # Personnel
101-64-4001-0000 Full Time Salaries
101-64-4002-0000 Part-Time Salaries
101-64-4004-0000 Overtime
66,311
8,723
287
-
6,432
-
-
3,402
-
- -
567 3,538
- -
101-64-4006-0000 Medicare 1,038 51
31 92 49 8
101-64-4008-6050 Retirement-PARS
101-64-4008-6160 Retirement-PERS
101-64-4010-0000 Cafeteria Benefits
20 128
15,441
-
5 14,973
-
133
21,215 -
11,219
16,575
(38) -
Total Personnel $ 108,824 $ 23,081 $ 19,020 $ 15,553 $ 3,722 GL # Services & Supplies
101-64-4102-0000 Contracted Teacher Services 4,850
11 3,157
-
6,325
-
- 800
101-64-4150-0000 Other Contract Services -
101-64-4376-0000 Materials & Supplies
101-64-4486-0000 Trips & Events
-
1,470
7,212
-
3,251
14,276
-
4,642
14,916
9,000
10,130
4,642
11,220
9,000
8,130
4,792
14,916
10,000
10,130
204-64-4150-0000 Other Contract Services
207-64-4208-0000 Bus Transportation 3,976 9,247
Total Services & Supplies $ 17,519 $
$
29,931 $ 45,013 $ 32,992 $ 40,638
Total Operating Expenditures $ 126,343 53,012 $ 64,033 $ 48,545 $ 44,360 191 PAGE 575 of 885
RECREATION DIVISION - COMM. EVENTS
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel 128,320
129,563
37,080
182,849
45,160 35,761 29,698
Services & Supplies 244,977 221,277 241,674
Total by Type $ 257,883 $ 219,929 $ 290,137 $ 257,038 $ 271,372 Expenditures by Fund:
101
104
281
General Fund
4th of July Fund
Donations Fund
173,998
81,885
2,000
139,921
78,059
1,949
195,825
92,062
2,250
173,435
81,303
2,300
173,568
95,504
2,300
Total by Fund $ 257,883 $ 219,929 $ 290,137 $ 257,038 $ 271,372 Operating Budget Detail
GL # Personnel
101-66-4001-0000 Full Time Wages 70,665
10,716
4,499
4,758
170
-
13,989
-
- -
10,228
1,306
2,720
-
-
101-66-4002-0000 Part Time Wages 19,269 17,540
104-66-4001-0000 Full Time Wages (4th of July)
104-66-4002-0000 Part Time Wages (4th of July)
101-66-4004-0000 Overtime
- -
3,406
-
9,657 10,566
- -
104-66-4004-0000 Overtime (4th of July)
101-66-4006-0000 Medicare
1,773
1,175
152
1,842
198
72 -
279
54 - -
141
55 291
153
752
396
-
104-66-4006-0000 Medicare (4th of July)
101-66-4008-6050 Retirement-PARS
104-66-4008-6050 Retirement-PARS (4th of July)
101-66-4008-6160 Retirement-PERS
79 117
62 723
139
15,039
-
115
4 48
21,049
22 16,582
340
1 20,660
291
-
104-66-4008-6160 Retirement-PERS (4th of July)
101-66-4010-0000 Cafeteria Benefits
104-66-4010-0000 Cafeteria Benefits (4th of July)
-
12,076
1,182
- -
471 - 197 -
Total Personnel $ 128,320 $ 37,080 $ 45,160 $ 35,761 $ 29,698 GL # Services & Supplies
101-66-4150-0000 Other Contract Services
101-66-4308-0000 Equipment Rental
101-66-4324-0000 Facility Rental
39,331
-
48,936
24,987
1,360
80,895
40,515
1,110
62,563
40,515
1,360
85,136
35,444
795 1,360
101-66-4356-0000 Liability Insurance Premium 2,954 2,893 3,975 4,333 4,625 192 PAGE 576 of 885
RECREATION DIVISION - COMM. EVENTS
FY 2021-22 FY 2022-23
Actual Actual
14,551 30,858
FY 2023-24
Budget Estimated Proposed
FY 2024-25
101-66-4376-0000 Materials & Supplies 33,520
500
33,520
-
28,420
101-66-4420-0000 Printing 437 -
39,093
16,559
3,695
6,762
3,386
2,000
-
-
104-66-4150-0000 Other Contract Services (4th of July)
104-66-4308-0000 Equipment Rental (4th of July)
104-66-4356-0000 Liability Insurance (4th of July)
104-66-4376-0000 Materials & Supplies (4th of July)
104-66-4420-0000 Printing (4th of July)
44,920
17,643
2,997
3,317
2,989
1,949
-
46,208
19,930
3,995
7,854
4,225
2,000
250
46,208
14,771
3,628
7,854
4,225
2,000
300
45,758
23,730
4,022
6,654
4,225
2,000
300
281-66-4376-0002 Materials & Supplies (Track Meet)
281-66-4150-0000 Contract Services (Memorial Day)
Total Services & Supplies $ 129,563 $ 182,849 $ 244,977 $ 221,277 $ 241,674 Total Operating Expenditures $ 257,883 $ 219,929 $ 290,137 $ 257,038 $ 271,372 193 PAGE 577 of 885

RECREATION DIVISION - CONTRACT CLASSES
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
61,028 12,716
129,084
- - -
136,217 142,049 130,500 150,613
Total by Type $ 197,245 $ 141,800 $ 142,049 $130,500 $ 150,613 Expenditures by Fund:
101 General Fund 197,245 141,800 142,049 130,500 150,613 Total by Fund $ 197,245 $ 141,800 $ 142,049 $130,500 $ 150,613 Operating Budget Detail
GL # Personnel
101-68-4001-0000 Full Time Salaries
101-68-4002-0000 Part Time Wages
101-68-4004-0000 Overtime
39,198
4,074
27 - -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
5,661
-
101-68-4006-0000 Medicare 615 83
101-68-4008-6050 Retirement PARS
101-68-4008-6160 Retirement - PERS
101-68-4010-0000 Cafeteria Benefits
- 115
6,873
(16)
9,948
7,166
Total Personnel $ 61,028 $ 12,716 $ - $ - $ -
GL # Services & Supplies
101-68-4102-0000 Contracted Teacher Services
101-68-4150-0000 Other Contract Services
101-68-4324-0000 Facility Rental
113,908
8,253
13,675
359
128,595 140,299
250
130,000 150,113
- - -
- 1,000
500
- -
101-68-4376-0000 Materials & Supplies 489
-
500
-
500
101-68-4500-9025 Utilities-Telecommunications 22 - -
Total Services & Supplies $ 136,217 $ 129,084 $ 142,049 $130,500 $ 150,613 Total Operating Expenditures $ 197,245 $ 141,800 $ 142,049 $130,500 $ 150,613 194 PAGE 578 of 885

RECREATION DIVISION - FACILITIES & RENTALS
FY 2021-22 FY 2022-23
Actual Actual
FY 2023-24 FY 2024-25
Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
73,995
48,203
65,865
52,192
94,238
72,406
40,940
78,192
88,472
81,696
Total by Type $ 122,198 $ 118,057 $ 166,644 $ 119,132 $ 170,168 Expenditures by Fund:
101
105
General Fund 122,198 118,057 166,644 119,132 170,168
San Marino Center Fund -
-
-
-
-
-
-
-
-
206 LA County Park Bond Fund -
Total by Fund $ 122,198 $ 118,057 $ 166,644 $ 119,132 $ 170,168 Operating Budget Detail
GL # Personnel
Facilities
101-70-4001-0000 Full Time Wages
101-70-4002-0000 Part Time Wages
101-70-4004-0000 Overtime
25,102
29,515
404
-
51,582
-
-
80,865
-
-
30,049
-
-
84,099
-
101-70-4006-0000 Medicare 779 721 1,173 428 1,219
101-70-4008-6050 Retirement-PARS
101-70-4008-6160 Retirement-PERS
196
12,774
863
12,685
3,032
9,168
863
9,600
3,154
-
101-70-4010-0000 Cafeteria Benefit
SM Center
5,225 14 - -
105-82-4002-0000 Part Time Wages
105-82-4006-0000 Medicare
105-82-4008-6160 Retirement-PERS
Thurnher House
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
206-84-4001-0000 Full Time Salaries
206-84-4002-0000 Part Time Wages
-
-
-
-
-
-
-
-
195 PAGE 579 of 885

RECREATION DIVISION - FACILITIES & RENTALS
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Actual Actual Budget Estimated Proposed
206-84-4006-0000 Medicare -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
206-84-4008-6160 Retirement-PERS
206-84-4010-0000 Cafeteria Benefit
Total Personnel $ 73,995 $ 65,865 $ 94,238 $ 40,940 $ 88,472 GL # Services & Supplies
101-70-4150-0000 Other Contract Services
101-70-4376-0000 Materials & Supplies
101-70-4500-1980 Utilities-Electricity
101-70-4500-4950 Utilities-Gas
2,538
-
5,816
1,009
31,188
1,655
6,209
6,315
-
4,250
1,800
45,952
2,871
8,067
9,466
-
8,027
3,800
50,000
1,875
5,730
8,760
-
5,680
3,500
51,500
2,957
8,309
9,750
-
28,449
1,778
8,446
6,992
-
101-70-4500-9025 Utilities-Telephone
101-70-4500-9460 Utilities-Water
206-84-4500-4950 Utilities-Natural Gas
Total Services & Supplies $ 48,203 $ 52,192 $ 72,406 $ 78,192 $ 81,696 Total Operating Expenditures $ 122,198 $ 118,057 $ 166,644 $ 119,132 $ 170,168 196 PAGE 580 of 885
Community Ser vices
Department –
Librar y Division
197 PAGE 581 of 885

LIBRARY DIVISION - SUMMARY
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Actual Actual Budget Estimated Proposed
Authorized Positions (Full-Time Equivalents)
Full-Time
Community Services Director 0.30 - - - -
Library Manager
Management Analyst
Librarian II

1.00 0.50

3.00 1.00
-

1.00 1.00 1.00 1.00
- - - -

3.00 3.00 3.00 3.00
Clerk Typist II 1.00 1.00 1.00 1.00
Recreation Supervisor -
-
-
-
-
-
-
Recreation Coordinator -
Part-Time

0.35 Librarian I 0.30

0.42 3.57

6.47 0.20

1.33 0.10

0.30 0.42

3.57 6.47

0.20 1.33

0.10 0.72
-

0.72 -

0.72 Librarian II -
Library Assistant
Library Clerk

3.57 6.71

0.85 0.44
-

3.57 6.71

0.85 0.44
-

3.57 6.71

0.85 0.44
-
Library Monitor
Library Page
Maintenance Assistant
Total Full-Time FTE
Total Part-Time FTE
Total FTE

6.15 12.39

18.54 5.00

12.39 17.39

5.00 12.29

17.29 5.00

12.29 17.29

5.00 12.29

17.29 Operating Budget Summary
Expenditures by Type:

Personnel 1,070,928
320,955
1,042,009
325,108
1,316,165
420,692
1,167,933
382,683
1,275,631
Services & Supplies 377,807
Total by Type $ 1,391,883 $ 1,367,117 $ 1,736,857 $ 1,550,615 $ 1,653,438 Expenditures by Fund:
101
281
General Fund 1,386,083 1,338,151
28,966
-
1,652,597
78,500
5,760
1,503,615
47,000
-
1,601,778
45,000
6,660
Restricted Donations Fund 5,800
595 Workers Compensation Fund -
Total by Fund $ 1,391,883 $ 1,367,117 $ 1,736,857 $ 1,550,615 $ 1,653,438 198 PAGE 582 of 885

LIBRARY DIVISION - SUMMARY
FY 2021-22 FY 2022-23
Actual Actual
FY 2023-24 FY 2024-25
Budget Estimated Proposed
Expenditures by Division:

Administration Personnel
Services & Supplies
Total by Type
381,429 310,949 333,611 328,614
226,802
292,568
231,454 203,917 256,527 217,365
$
$
$
$
$
612,883 $
$
$
$
$
514,866 $
$
$
$
$
590,138 $ 555,415 $
$
$
$
$
509,933
Adult Services
Children's Services
Processing
Personnel
Services & Supplies
Total by Type
139,095
69,518
173,291
74,486
200,715
107,095
307,810
189,878
102,551
292,429
223,879
103,214
208,613 247,777 $ 327,093
$
$
$
Personnel
Services & Supplies
Total by Type
169,904
16,726
194,737
42,740
265,798
47,930
224,198
47,930
267,908
48,088
186,630 237,477 313,728 272,128 315,996
Personnel
Services & Supplies
Total by Type
37,311
3,257
11,053
3,965
36,994
9,140
18,040
5,400
19,237
9,140
40,568 15,018 46,134 23,440 28,377
Circulation Personnel
Services & Supplies
Total by Type
343,189
-
351,979
-
479,047
-
407,203
-
472,039
-
343,189 351,979 479,047 407,203 472,039
Total by Division $ 1,391,883 $ 1,367,117 $ 1,736,857 $ 1,550,615 $ 1,653,438 199 PAGE 583 of 885

LIBRARY DIVISION - ADMINISTRATION
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel 381,429
231,454
310,949
203,917
333,611
256,527
328,614
226,802
292,568
Services & Supplies 217,365
Total Operating Expenditures $ 612,883 $ 514,866 $ 590,138 $ 555,415 $ 509,933 Expenditures by Fund:
101
281
595
General Fund
Donations Fund
612,502 514,866 543,378
41,000
5,760
543,415
12,000
-
501,273
381 2,000
-
-
Workers Compensation Fund - 6,660
Total Operating Expenditures $ 612,883 $ 514,866 $ 590,138 $ 555,415 $ 509,933 Operating Budget Detail
GL # Personnel
101-90-4001-0000
101-90-4002-0000
101-90-4004-0000
101-90-4006-0000
101-90-4008-3080
101-90-4008-6050
101-90-4008-6160
101-90-4010-0000
101-90-4014-0000
595-90-4015-0001
Full Time Salaries
Part Time Wages
Overtime
248,474
9,520
1,925
3,625
-
174,810
9,373
1 188,025 191,697 210,148
-
-
33 -
- -
Medicare 2,571
-
2,726
2,400
-
2,664 3,047
3,800
-
Retirement- 457 Plan
Retirement-PARS
Retirement -PERS
Cafeteria Benefit
-
67 93 -
83,635
34,187
88,187
35,955
(41)
-
89,866
44,834
-
88,644
44,878
698
-
24,633
44,280
Unemployment Payments -
Workers Comp-Current Employe
(4)
- 5,760 6,660
Total Personnel $ 381,429 $ 310,949 $ 333,611 $ 328,614 $ 292,568 GL # Services & Supplies
101-90-4150-0000 Other Contract Services 21,126
34,398
10,066
46,775
5,359 6,470 5,885
101-90-4150-0500 Other Contract Services-IT 47,200 44,748 42,151 101-90-4206-0000
101-90-4316-0000
Building Repair & Maintenance
Equipment Lease & Maintenance
28,424
11,259
- 7,500 7,500 5,000
11,257 12,633 10,911 11,633
101-90-4376-0000
101-90-4370-0335
101-90-4396-0000
Materials & Supplies
Library Materials/Books
Memberships & Dues
12,077
111
11,131 13,770 10,265 10,000
-
-
-
-
-
-
-
2,717 -
200 PAGE 584 of 885

LIBRARY DIVISION - ADMINISTRATION
FY 2021-22 FY 2022-23
Actual Actual
FY 2023-24 FY 2024-25
Budget Estimated Proposed
101-90-4398-0000
101-90-4399-0000
101-90-4412-0000
101-90-4420-0000
101-90-4468-0000
101-90-4480-0000
101-90-4500-1980
101-90-4500-4950
101-90-4500-9025
101-90-4500-9460
101-90-4950-0001
281-90-4150-0500
281-90-4376-0000
281-90-4399-1120
281-90-4613-9506
Mileage 661 251 500
-
300 350
Non-capitalized Equipment
Postage
3,457
11,748
3,415
150
620
90,429
1,642
3,043
5,796
-
1,396 - -
7,700
2,088
-
8,174 7,700
3,088
-
7,400
Printing 674 1,000
Staff Development
Travel & Meetings
Utilities-Electricity
Utilities-Natural Gas
Utilities-Telecommunications
Utilities-Water
- -
-
101,901
1,853
3,303
7,136
-
- - -
105,000
2,150
3,294
7,333
-
115,000 118,450
1,800
3,510
6,798
-
1,200
3,408
6,600
Equipment Cost Allocation -
Other Contract Services-IT
Materials & Supplies
- - 40,000 12,000 -
- 0 0 -
-
-
1,000
1,000
-
Non-Cap. Equipment-Crain Art Ga
Wish List Purchases
381
-
-
-
1,000
-
Total Services & Supplies $ 231,454 $ 203,917 $ 256,527 $ 226,802 $ 217,365 Total Operating Expenditures $ 612,883 $ 514,866 $ 590,138 $ 555,415 $ 509,933 201 PAGE 585 of 885

LIBRARY DIVISION - ADULT SERVICES
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel 139,095
69,518
173,291
74,486
200,715
107,095
189,878
102,551
223,879
Services & Supplies 103,214
Total by Type $ 208,613 $ 247,777 $ 307,810 $ 292,429 $ 327,093 Expenditures by Fund:
101
281
General Fund 208,597
16 238,787
8,990
295,310
12,500
282,429
10,000
310,593
Donations Fund 16,500
Total by Fund $ 208,613 $ 247,777 $ 307,810 $ 292,429 $ 327,093 Operating Budget Detail
GL # Personnel
101-91-4001-0000 Full Time Salaries
101-91-4002-0000 Part Time Wages
101-91-4006-0000 Medicare
49,718
65,198
1,585
-
81,149
62,491
1,996
-
91,965
71,680
2,373
92,354
64,492
2,733
-
100,412
96,770
2,859
101-91-4008-3080 Retirement- 457 Plan
101-91-4008-6050 Retirement-PARS
101-91-4008-6160 Retirement-PERS
101-91-4010-0000 Cafeteria Benefit
1,200 1,200
1,156
14,323
7,115
2,290
15,855
9,510
2,688 3,855
15,495
10,949
3,629
19,860
10,949
8,214
10,795
Total Personnel $ 139,095 $ 173,291 $ 200,715 $ 189,878 $ 223,879 GL # Services & Supplies
101-91-4150-0000 Other Contract Services
101-91-4150-2575 Other Contract Services
101-91-4370-0335 Library Materials/Books
101-91-4370-1496 Library Materials-DVDs
101-91-4370-1985 Library Mats-Electronic Rsrcs
101-91-4370-6805 Library Mats-Print Subs
101-91-4370-8585 Library Mats-Standing Orders
101-91-4376-0000 Materials & Supplies
4 2,708
29,696
1,024
21,965
9,499
4,298
308
1,500
-
2,000
-
2,000
-
2,000
-
29,335
417
36,771
750
36,771
500
36,964
-
22,226
8,558
3,460
-
40,682
11,392
3,000
-
35,961
14,319
3,000
-
33,774
13,976
-
-
202 PAGE 586 of 885

LIBRARY DIVISION - ADULT SERVICES
281-91-4150-2575 Other Contract Services - Friends
281-91-4370-0776 Adult Chinese Language Mats.
281-91-4370-2575 Adult Materials-Friends
281-91-4376-0000 Materials & Supplies
-
-
-
-
1,330
1,832
2,800
-
2,000
2,500
5,000
-
2,000
-
2,000
2,500
4,500
4,000
3,500
5,000
-
281-91-4376-2575 Materials & Supplies-Friends
Total Services & Supplies
16 3,028 3,000 3,000
$ 69,518 $ 74,486 $ 107,095 $ 102,551 $ 103,214
Total Operating Expenditures $ 208,613 $ 247,777 $ 307,810 $ 292,429 $ 327,093 203 PAGE 587 of 885

LIBRARY DIVISION - CHILDRENS' SERVICES
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel 169,904
16,726
194,737
42,740
265,798
47,930
224,198
47,930
267,908
Services & Supplies 48,088
Total by Type $ 186,630 $ 237,477 $ 313,728 $ 272,128 $ 315,996 Expenditures by Fund:
101
281
General Fund 181,227
5,403
217,501
19,976
288,728
25,000
247,128
25,000
289,496
Donations Fund 26,500
Total by Fund $ 186,630 $ 237,477 $ 313,728 $ 272,128 $ 315,996 Operating Budget Detail
GL # Personnel
101-92-4001-0000 Full Time Salaries
101-92-4002-0000 Part Time Wages
101-92-4006-0000 Medicare
80,491
37,127
1,507
-
95,959
34,329
1,705
1,200
857
96,613
96,836
2,805
96,963
59,429
1,953
104,497
115,829
3,195
101-92-4008-3080 Retirement- 457 Plan
101-92-4008-6050 Retirement-PARS
101-92-4008-6160 Retirement-PERS
101-92-4008-6160 Cafeteria Benefit
1,200 1,200 1,200
561 3,631 1,349 4,343
33,300
16,918
38,619
22,068
39,421
25,292
37,438
25,866
13,909
24,935
Total Personnel $ 169,904 $ 194,737 $ 265,798 $ 224,198 $ 267,908 GL # Services & Supplies
101-92-4150-0000 Other Contract Services
281-92-4150-2575 Other Contract Services-Friends
101-92-4370-0000 Materials/Books/Media
281-92-4370-0000 Children's Materials-Other
281-92-4370-2575 Children's Materials-Friends
101-92-4376-00000 Materials & Supplies
281-92-4376-0000 Supplies
921
350
6,807
4,928
-
1,100
2,462
21,664
2,468
4,998
-
1,000
5,000
21,930
-
1,000
5,000
21,930
-
1,000
5,000
20,588
-
5,000
-
5,000
-
5,000
3,595 -
- 1,084
8,964
5,000
10,000
5,000
10,000
6,500
10,000
48,088
281-92-4376-2575 Materials & Supplies-Friends 125
Total Services & Supplies $ 16,726 $ 42,740 $ 47,930 $ 47,930 $ Total Operating Expenditures $ 186,630 $ 237,477 $ 313,728 $ 272,128 $ 315,996 204 PAGE 588 of 885

LIBRARY DIVISION - PROCESSING
FY 2021-22 FY 2022-23
Actual Actual
FY 2023-24 FY 2024-25
Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel
Services & Supplies
37,311
3,257
11,053
3,965
36,994
9,140
18,040
5,400
19,237
9,140
Total by Type $ 40,568 $ 15,018 $ 46,134 $ 23,440 $
$
28,377
Expenditures by Fund:
101 General Fund 40,568 15,018 46,134 23,440 28,377
Total by Fund $ 40,568 $ 15,018 $ 46,134 $ 23,440 28,377 Operating Budget Detail
GL # Personnel
101-93-4001-0000 Full Time Salaries
101-93-4002-0000 Part Time Wages
101-93-4006-0000 Medicare
12,525
19,935
450
-
10,507
152
394
-
-
35,165
510
1,319
-
-
17,148
249
643
-
-
18,286
265
686
-
101-93-4008-6050 Retirement-PARS
101-93-4008-6160 Retirement-PERS
101-93-4010-0000 Cafeteria Benefits
748
951
2,702 - - - -
Total Personnel $ 37,311 $ 11,053 $ 36,994 $ 18,040 $ 19,237 GL # Services & Supplies
101-93-4150-0000 Other Contract Services
101-93-4376-0000 Materials & Supplies
Total Services & Supplies
408
2,849
3,257
2,002
1,963
3,965
7,640
1,500
9,140
1,400
4,000
5,400
1,000
8,140
$ $ $ $ $
$
9,140
Total Operating Expenditures $ 40,568 $ 15,018 $ 46,134 $ 23,440 28,377 205 PAGE 589 of 885

LIBRARY DIVISION - CIRCULATION
FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Actual Actual Budget Estimated Proposed
Operating Budget Summary
Expenditures by Type:

Personnel 343,189 351,979 479,047 407,203 472,039
Total by Type $ 343,189 $ 351,979 $ 479,047 $ 407,203 $ $
472,039
Expenditures by Fund:
101 General Fund 343,189 351,979 479,047 407,203 472,039 Total by Fund $ 343,189 $ 351,979 $ 479,047 $ 407,203 472,039 Operating Budget Detail
GL # Personnel
101-94-4001-0000 Full Time Salaries
101-94-4002-0000 Part Time Wages
101-94-4006-0000 Medicare
84,918
210,166
4,193
-
105,889
189,803
4,182
-
96,613
312,632
5,934
104,323
242,890
4,510
-
115,202
306,070
6,108
101-94-4008-3080 Retirement- 457 Plan
101-94-4008-6050 Retirement-PARS
101-94-4008-6160 Retirement-PERS
101-94-4010-0000 Cafeteria Benefit
1,200 1,200
7,438
27,813
8,661
6,716
32,989
12,400
11,724
34,099
16,845
7,679
33,714
14,087
11,478
15,333
16,648
Total Personnel $ 343,189 $ 351,979 $ 479,047 $ 407,203 $ 472,039 Total Operating Expenditures $ 343,189 $ 351,979 $ 479,047 $ 407,203 $ 472,039 206 PAGE 590 of 885
Capital Budgets
207 PAGE 591 of 885

THIS PAGE LEFT BLANK INTENTIONALLY
208 PAGE 592 of 885
Capital Equipment
Budget
209 PAGE 593 of 885

THIS PAGE LEFT BLANK INTENTIONALLY
210 PAGE 594 of 885
Capitalized Equipment Purchases
By Functional Category & Line Item
2021-22
Actual
2022-23
Actual
2023-24
Budget Estimated
2024-25
Proposed
Administration
591-11-4613-0550
591-11-4613-0555
591-11-4613-0556
591-11-4613-0557
591-11-4613-0558
591-11-4613-0559
591-11-4613-0561
591-11-4613-0562
591-11-4613-0563
591-11-4613-0564
591-11-4613-0565
591-53-4613-0563
212-14-4613-0500
Computer Replacements 24,829
1,600
6,992
6,482
38,653 26,450 26,450 40,000
Windows OS and Server Upgrade
Server Room Improvements
Battery Back-up Replacement
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
9,037
33,202
Azure Active Directory Connect
City Hall Host Server Upgrade
Microsoft 365 Upgrade
Citywide WiFi Upgrades
PD Host Server Upgrade
Critical IT Infrastructure & Security Maint.

Council Meeting Broadcast Equipment
Gym Equipment
- -
-
-
-
-
-
29,003
30,858
32,255
29,003
30,858
32,255
-
-
-
-
-
-
-
-
75,000
150,000
18,980
27,047
-
Code Enforcement Vehicle Replacement -
Subtotal Administration $ 39,903 $ 126,919 $ 118,566 $ 118,566 $ 265,000 Police Department
233-30-4613-9300
591-30-4613-0555
591-30-4613-0575
591-30-4613-0591
591-30-4613-0592
591-30-4613-0593
591-30-4613-0594
591-30-4613-0595
591-30-4613-0596
591-30-4613-0597
591-30-4613-0598
591-30-4613-0599
591-30-4613-0600
233-30-4613-0003
233-30-4613-0000
233-30-4613-0000
233-30-4613-0000
233-30-4613-0002
240-30-4613-0000
212-30-4613-0500
205,000
7,329
129,622
7,329
-
-
-
-
-
-
-
-
-
-
-
-
Police Capitalized Equipment-Vehicles
Taser Devices
License Plate Reader (LPR) Cameras
Upgrade Radio Equipment
NetMotion Upgrade
E-Citation Writers
Detective Car Replacement
- -
7,329 7,329
44,000
17,266
2,977
3,476
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
7,874
18,500
8,428
-
8,000
-
-
-
-
-
8,428
-
8,000
-
-
-
-
-
Automated External Defibrillator (AED)
PD Records Management System
Speed Display Radar
Police Equipment Storage
PD Office Furniture Replacement
Crime Scene Laser Scanner
Mobile Radios
PD Trailer
Ballistic Protection Package
Unmanned Aircraft System (UAS)
Body Worn Camera Pilot Program
License Plate Reader (LPR) Cameras
Detective Car Replacement
-
12,145
9,429
6,777
56,133 -
- 116,000
-
-
-
97,938 - - -
-
-
-
-
-
-
39,891
34,119
39,891
34,119
-
51,738
-
-
-
-
-
-
-
60,198
-
79,743 -
Subtotal Police $ 126,786 $ 295,868 $ 302,767 $ 227,389 $ 176,198 Fire Department
591-34-4613-9300
591-34-4613-0560
591-34-4613-0562
591-34-4613-0563
591-34-4613-0564
281-34-4613-0562
325,247 66,006
336,877
21,748
-
200,000 90,063 -
-
-
Fire Capitalized Equipment-Vehicles
Units E91/RA91 Mobile Radios
Medical Cart
Self-Contained Breathing Apparatus (SCBA)
Thermal Imaging Cameras
Medical Cart
-
-
-
-
-
-
-
-
-
310,000 306,925 -
10,000
-
- -
-
-
8,100 -
Subtotal Fire $ 325,247 $ 432,731 $ 510,000 $ 396,988 $ 10,000 211 PAGE 595 of 885
Capitalized Equipment Purchases
By Functional Category & Line Item
2021-22
Actual
2022-23
Actual
2023-24
Budget Estimated
2024-25
Proposed
Parks & Public Works
Fleet Division
2,279
-
-
2,279
-
-
10,000
165,000
15,000
591-42-4613-0450
591-42-4613-0501
591-42-4613-0502
Streets Division
Small Engine Replacement
Multi-Year Fleet Leasing Program
Fleet Vehicle Lift
-
-
-
2,721
-
-
127,060 - 591-48-4613-0000
591-48-4613-0500
Lacy Park Division
Street Capitalized Equipment
Trailered Construction Traffic Msg Board
- - 127,060
25,000
- - 7,000
43,000
591-50-4613-0000
212-50-4613-0000
Electric Riding Mower
Electric Riding Mower
-
-
-
- 58,790 58,790
Subtotal Parks & Public Works $ - $ 2,721 $ 188,129 $ 188,129 $ 265,000 Crowell Public Library
Administration Division
-
-
-
-
591-90-4613-0555 -
591-90-4613-0556
Barth Room AV Upgrades
Library Furniture Replacement
-
-
79,631
-
43,000
Subtotal Library $
$
- $
$
79,631 $ - $
$
- $
$
43,000
Total Capitalized Equipment Purchases 491,936 937,870 $ 1,119,462 931,072 759,198 Capitalized Equipment Purchases -- Recap By Fund:

Fund 212
Fund 233
Fund 240
Fund 281
Fund 591
Air Quality District Fund
COPS Fund
Homeland Security Grant Fund
Donations Fund
- 106,790
97,938
-
8,100
725,042
58,790
279,010
58,790
203,632
43,000
- 176,198
51,738
-
-
-
-
-
-
-
Capital Equipment Internal Service Fund 440,198 781,662 668,650 540,000 Totals By Fund $ 491,936 $ 937,870 $ 1,119,462 $ 931,072 $ 759,198 212 PAGE 596 of 885

FINANCE/IT

REQUESTS
213 PAGE 597 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: PC Replacement cycle
Capital Request
Description (Summary):

Replacement of aging PC's according to PC replacement schedule Location: All City facilitiies
Proposing Department Contact Person Expense Type
Finance Mark Siegfried Capital Equipment
Estimated Total Capital Request $ 40,000 Ongoing Cost Labor Source Consultant Multi-Year Funding Cycle
FY

FY
202/202
Estimated
Total
$ 40,000 $ 41,200 $ 42,500 $ 43,800 $ 45,100 $ 212,600
CE $ 40,000 CE $ 41,200 CE $ 42,500 CE $ 43,800 CE $ 45,100 CE $ 212,600 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
214 PAGE 598 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) This request is to replace PC's for various City staff. The City is currently on a 5 year PC replacement schedule, next year will be the first year of the new cycle. Upgrading and replacing PC's are crucial for the day to day operations of the City. Furthermore, it is a critical element in cyber security. A total of 17 PC's are requested for replacement in FY 24-25. See below for a breakdown by Department:

Police: 4 computers
Fire: 1 computer
Community Development: 3 computers
Public Works: 1 computer
Community Services: 3 computers
Finance/Administration: 5 computer
A total of $40,000 is requested for these purchases for FY 24-25. There is an anticipated cost escalation each year of the program to account for general inflation.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 40,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 40,000
Total $ 40,000
Total $ 40,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
None. Fully funded by Capital Equipment Fund (Fund 591) 215 PAGE 599 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Critical IT Infrastructure & Security Maintenance Capital Request
Description (Summary):

Procurement of critical IT Firewall and Server Configuration Maintenance to protect the City's IT infrastructure and continuity of services,
Location: Citywide
Proposing Department Contact Person Expense Type
City Manager's Office Nicole Tibbet Capital Equipment
Estimated Total Capital Request $ 75,000 New Project or Ongoing Cost Labor Source SDI - Contracted IT Managed Services Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
$ 0
Estimated
Total
$ 75,000 $ 240,000 $ 315,000
CE $ 75,000 CE $ 240,000 CE CE CE CE $ 315,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
216 PAGE 600 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) 2024-2025
$50,000 - 2 Palo Alto firewalls for City Hall, Fire, and Police. Palo Alto firewalls are next generation providing advanced protection from threats like ransomware, URL filtering, and real time threat analysis. Having 2 will provide redundancy and minimize downtime for upgrades. Will utilize SD-WAN to provide faster speeds and higher reliability for remote locations. $20,000 - Network Switches for Police and City Hall. Replace main City Hall/PD network switch with 2. This will provide proper segmentation for security and increase the backend speed and put us in proper network compliance for PD operations. 2025-2026
Currently the City's virtual hosts are not providing any redundancy or data protection. We will consolidate all hosts to City Hall and provide failover in case an entire host crashes. This will also provide quick recovery in case of ransomware infection. $165,000 - Virtual Host Server, small back up server, and back-up appliance purchase $70,000 - Licenses for operation of backup server configuration.

IT will use the existing servers to the extent possible to save costs on this project. While some hardware purchase will be necessary, staff will be looking to leverage more modern technology (cloud based services) where appropriate to better position the organization for future years.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount
$ 70,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 75,000
Contingencies
General Fund Costs*
Other: Professional Services
Total
$ 0
$ 5,000 Total
$ 75,000
$ 75,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 0
FY 24-25
Description of General Fund Costs
217 PAGE 601 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Council Meeting Broadcast Equipment Capital Request Completion of upgrades to the audio and visual equipment in the City Council Chambers Description (Summary):

Location: Citywide
Proposing Department Contact Person Expense Type
City Manager's Office Nicole Tibbet Capital Equipment
Estimated Total Capital Request $ 150,000 New Project Cost Labor Source Contractor Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
Estimated
Total
$ 150,000 $ 0 $ 0 $ 150,000
CE $ 150,000 CE CE CE CE CE $ 150,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
218 PAGE 602 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In order to support effective public meetings and the transparency of City proceedings, it is necessary for the City to make certain upgrades to the audio and visual equipment within the City Council Chambers. Having experienced several years of technical issues with the current level of broadcast equipment within the Council Chambers, staff will explore the procurement of additional equipment in order to facilitate the successful recording and broadcasting of various City meetings. The procurement of new equipment will also aim to reduce the staff overtime currently incurred by various City personnel to operate the existing equipment within the Council Chambers.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 150,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 150,000
$ 0
Total $ 150,000
Total $ 150,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 0
FY 24-25
Description of General Fund Costs
219 PAGE 603 of 885

POLICE DEPARTMENT

REQUESTS
220 PAGE 604 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Mobile Radios
Capital Request
Description (Summary):

Procurement of new mobile radios for patrol vehicles.

Location: Citywide
Proposing Department Contact Person Expense Type
San Marino Police Department John Incontro Capital Equipment Estimated Total Capital Request $ 116,000 New Request Cost Labor Source City Employees / Foothill Communication Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
$ 0
Estimated
Total
$ 116,000 $ 116,000 $ 232,000
COPS $ 116,000 COPS $ 116,000 COPS COPS COPS COPS $ 232,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
221 PAGE 605 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department is requesting the purchase of eight new Motorola APX500 radios each of the next two fiscal years to increase officer safety, reliability, and internal and external communication. The existing Motorola mobile radios are currently over 15 years old and are no longer supported by Motorola for parts or software.

Our radio service provider advises there is no way to put future software updates on these radios, which may make them inoperable in the next 18-24 months, Interagency Communications Interoperability (ICI), is in the process of upgrading their infrastructure, which also requires the City to upgrade equipment software. The departments current radios are UHF and 700 band frequency radios. When ICI goes from phase one to phase two of their infrastructure upgrade frequencies will split, requiring a software upgrade to our current radios.

The City's radio service provider does not believe the current radios will support this new software. In addition, LA County's communication center, Los Angeles Regional Interoperable Communications System (LARICS), is making changes to their infrastructure that will also require a software upgrade in order to have channels available for mutual aid. Having the ability to communicate with surrounding agencies, the airship, and agencies within the City'sCal OES mutual aid area is critical for operations.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount
$ 100,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Contingencies General Fund (101)
General Fund Costs*
Other: Programming and Installation
Total
Other:

Total
COPS $ 116,000
$ 16,000 $ 116,000
$ 116,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
The Department will purchase 8 new Motorola APX8500 radios in both FY 24-25 and FY 25-26 for staff and detective vehicles. The new radios will require routine maintenance to ensure proper function. The new radios will need to be programmed and installed in the vehicles designated to be replaced. This maintenance is not expected to exceed $500 per year, for all radios, and can be sufficiently covered by the Department's operating budget.
222 PAGE 606 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Body Worn Camera Pilot Program
Capital Request
Description (Summary):

Procurement of new body worn cameras.

Location: Police Department
Proposing Department Contact Person Expense Type
San Marino Police Department John Incontro Capital Equipment Estimated Total Capital Request
Labor Source
New Request
Contractor/City Employees $ 60,198 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated

202/202 Total
$ 60,198 $ 56,348 $ 56,348 $ 56,348 $ 56,348 $ 285,588
COPS $ 60,198 COPS $ 56,348 COPS $ 56,348 COPS $ 56,348 COPS $ 56,348 COPS $ 285,588 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
223 PAGE 607 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Police Department is requesting body worn cameras for its officers to increase officer safety, decrease liability to the City, increase evidence collection, and management by capturing video evidence. Overall, this request will help further the City Council's Continued Public Safety Excellence Priority Initiative. The Police Department currently only has in-car video, which collects limited video evidence. It does not capture video evidence when the officer is not directly in front or inside of the vehicle, or inside a residence, which is where most contacts occur. This new body worn camera system will include a body worn camera for each officer and cadet, to be used when interacting with the public, new in-car video for each patrol vehicle, unlimited Cloud storage, unlimited Cloud storage for the drone program, redaction software to assist Records with Public Records Act requests, and video evidence requests by the District Attorneys Office.

The estimated cost includes body worn cameras, all new in-car cameras, 5 year warranty with free replacement of body worn cameras after 30 months, redaction software for the Records Manager for PRA requests, unlimited Cloud storage, and training. The first year includes installation cost and training. This request is eligible to be paid for by COPS funds.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount
$ 56,348
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Contingencies General Fund (101)
General Fund Costs*
Other: Installation and Training
Total
Other:

Total
COPS $ 60,198
$ 3,850 $ 60,198
$ 60,198
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
224 PAGE 608 of 885

FIRE DEPARTMENT

REQUESTS
225 PAGE 609 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Thermal Imaging Cameras
Capital Request
Description (Summary):

Procure personal thermal imaging cameras for Fire Department sworn personnel Location: Fire
Proposing Department Contact Person Expense Type
Fire M. D. Rueda Capital Equipment
Estimated Total Capital Request $ 10,000 New Request Cost Labor Source Fire Personnel Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
Estimated
Total
$ 10,000 $ 0 $ 0 $ 10,000
CE $ 10,000 CE CE CE CE CE $ 10,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
226 PAGE 610 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Fire Department provides personal thermal imaging cameras (TIC) for all sworn personnel as part of their standard equipment. TICs increase firefighter safety and enable firefighters to perform rapid search and rescues; assisting firefighters in locating trapped victims; execute self-rescues if needed; and locate smoldering hot spots. The department currently has 20 TIC units. Six of the current units are no longer functional and require replacement. By purchasing 10 units the department will be able to replace the malfunctioning units and have additional backups.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 10,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 10,000
Total $ 10,000
Total $ 10,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
227 PAGE 611 of 885

PARKS AND PUBLIC

WORKS DEPARTMENT

REQUESTS
228 PAGE 612 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Small Engine Replacement Program
Capital Request
Description (Summary):

Continuation of biennial program to replace small engine equipment Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
$ 10,000 Ongoing Cost Labor Source City Employees
Multi-Year Funding Cycle
FY

$ 0
FY
202/202
Estimated
Total
$ 10,000 $ 0 $ 10,000 $ 15,000 $ 35,000
CE $ 10,000 CE CE $ 10,000 CE CE $ 15,000 CE $ 35,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
229 PAGE 613 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In FY 18-19, the City Council approved a biennial program to replace small engine equipment such as concrete and chain saws, blowers, and hedge trimmers used by the Streets, Parks, and Grounds divisions.

The Department owns several dozen small engine tools under 50 hp used for trimming, blowing, trenching, sweeping, concrete cutting, pressure washing, compacting, limb sawing and concrete mixing. This program budgets for several small engines to be replaced every two years as they wear out. In October 2023, the State of California passed AB 1346, which barred the sale of gas-powered lawn and landscape equipment beginning in 2024. In order to ensure compliance with the new State mandate, Public Works will begin transitioning its small engine tools to electric. This transition will provide the added benefit of noise and pollution reduction as gas-powered equipment is phased out.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 10,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 10,000
$ 500
Total $ 10,000
Total $ 10,500
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 500
FY 24-25
Description of General Fund Costs
The small engines on the various tools may require routine maintenance over the course of a fiscal year. This should generally not amount to more than $500
230 PAGE 614 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Multi-Year Fleet Leasing Program
Capital Request
Description (Summary):

Transitioning of the City's fleet to a leasing model that will enable more frequent vehicle replacement at a lower cost
Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
$ 165,000 New Request Cost Labor Source City Employees
Multi-Year Funding Cycle
FY

FY
202/202
Estimated
Total
$ 165,000 $ 217,940 $ 376,670 $ 440,092 $ 457,665 $ 1,657,367 CE $ 165,000 CE $ 217,940 CE $ 376,670 CE $ 440,092 CE $ 457,665 CE $ 1,657,367 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
231 PAGE 615 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Currently, the Department manages a fleet of 37 passenger vehicles (does not include specialized heavy trucks/equipment, ambulances, etc.) Traditionally, the City has purchased these vehicles and outfitted them before introducing them into the fleet. Given fluctuating vehicle costs and extended lead times, this process can be somewhat expensive, lengthy, and requires excessive staff time to manage. Additionally, the City has several vehicles that are over a decade old and require frequent repairs.

As such, the City is proposing a transition to a fleet leasing system through Enterprise that will help enhance service delivery, helping meet one the City Council's Priority Initiatives. Enterprise has developed a plan to replace several vehicles each year with leased vehicles. These vehicles will typically be switched out every few years to ensure functionality and avoid costly breakdowns, and the City will receive proceeds for the re-sale of any vehicle by Enterprise. Although potential for revenue from the re-sale exists, the revenue is not budgeted for due to the variability of potential re-sale value. City staff will continue to perform maintenance on all vehicles and equipment. Ultimately, the benefits of the vehicle leasing system would be 1) reduced wear and tear on vehicles and more efficient replacement of vehicles, 2) long-term cost savings. Per conversations with Enterprise, the first year of the program would introduce seventeen (17) leased vehicles for a total cost of $165,000.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 165,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 165,000
Total $ 165,000
Total $ 165,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
232 PAGE 616 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Fleet Vehicle Lift
Capital Request
Description (Summary):

Purchase of vehicle lift to assist Fleet Division in vehicle repair and maintenance Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
$ 15,000 New Request Cost Labor Source City Employees
Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
Estimated
Total
$ 15,000 $ 0 $ 0 $ 15,000
CE $ 15,000 CE CE CE CE CE $ 15,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
233 PAGE 617 of 885

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 15,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 15,000
Total $ 15,000
Total $ 15,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
234 PAGE 618 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Trailered Construction Traffic Message Board Capital Request
Description (Summary):

Procurement of a trailered changeable message sign that can be used to advise residents of construction, lane closures, traffic delays, etc.

Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
$ 25,000 New Request Cost Labor Source City Employees
Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
Estimated
Total
$ 25,000 $ 0 $ 0 $ 25,000
CE $ 25,000 CE CE CE CE CE $ 25,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
235 PAGE 619 of 885

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 25,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
Plans/Specs/Engineering $ 25,000
Construction
Contingencies
General Fund Costs*
Other:
$ 1,000
$ 1,000
Total $ 26,000
Total $ 26,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 1,000
FY 24-25
Description of General Fund Costs
The new trailered message board will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $1,000 per year and can be sufficiently covered by the Department's operating budget.
236 PAGE 620 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Electric Riding Mower
Capital Request
Description (Summary):

Procurement of a new electric riding mower to assist the Public Works Department with maintenance activities.

Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
$ 50,000 New Request Cost Labor Source City Employees
Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
$ 0
Estimated
Total
$ 60,000 $ 55,000 $ 115,000
AQMD $ 43,000 AQMD AQMD $ 55,000 AQMD AQMD AQMD $ 98,000 $ 0
CE $ 7,000 CE CE CE CE CE $ 7,000
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
237 PAGE 621 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department owns five riding mowers for maintenance activities involving mowing the 35 acres of Lacy Park, as well as the landscaped medians on Huntington Drive and Sierra Madre Boulevard. Two of the mowers are electric-powered (purchased in FY 23-24), with the remaining three being gas-powered. A new electric mower will help improve the frequency of the City's maintenance activities at Lacy Park as well as medians and other landscaped areas of the public right-of-way. Additionally, the purchase of an electric mower will help the City meet new State requirements regarding the usage of electric vehicles and equipment. Beginning in 2024, manufacturers will begin phasing out gas-powered mowers, making it more difficult to find replacement parts for the City's existing equipment. The Department recommends purchasing a mower every other year beginning until the mower fleet is completely electric. As this is an electric mower, AQMD funds may be used to assist with the purchase. The estimated price based on quotes obtained from qualified vendors is $60,000, although this amount may be able to cover the purchase of two mowers depending on potential AQMD exchange rebates. Staff will explore potential funding opportunities to lessen the overall financial impact to the City. A new mower has an expected useful life of 20 years, and would improve maintenance staff efficiency.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 50,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 7,000
General Fund (101)
$ 500 Other: AQMD $ 43,000
Total $ 50,000
Total $ 50,500
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 500
FY 24-25
Description of General Fund Costs
The new mower will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $500 per year and can be sufficiently covered by the Department's operating budget. 238 PAGE 622 of 885

COMMUNITY SERVICES

DEPARTMENT REQUESTS
239 PAGE 623 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Furniture Replacement at the Crowell Public Library Capital Request
Description (Summary):

Replacement / Re-upholstery of public seating
Location: Crowell Public Library
Proposing Department Contact Person Expense Type
CSD Cathi Johnson Capital Equipment
Estimated Total Capital Request $ 43,000 New Request Cost Labor Source Contractor Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
Estimated
Total
$ 43,000 $ 43,000 $ 0 $ 86,000
CE $ 43,000 CE $ 43,000 CE CE CE CE $ 86,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
240 PAGE 624 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Public seating in the Library consists of 282 pieces, including 116 mesh and 166 upholstered pieces of furniture purchased in 2008.

The Library is open seven days a week, 52 weeks a year and logs more than 100,000 visits a year. Fabric cleaning has occurred, but given the fact that the furniture is 16 years old and is subject to heavy use, a phased replacement of 180 chairs and re-upholstery of 18 chairs is recommended.

Of the 180 chairs to be replaced, 64 are desk chairs. These desk chairs are structurally unsound; the back is constructed of a series of thin lateral slats that break when the chair is pulled away from a table to allow a patron to sit. Due to this design the chairs are not able to withstand constant use. Staff would like to replace these with traditional, armless wood chairs. The remaining 116 chairs to be replaced would be swapped for vinyl seating, which can withstand high use.

Vinyl seat re-upholstery is recommended for the 18 pieces that are structurally sound, but have fabric that is in poor condition.

Moving away from fabric to easy to care for seating surfaces will allow staff to maintain an attractive and welcoming environment for the community we serve, while ensuring that the funds spent will stretch further than replacement with fabric.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 43,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 43,000
Total $ 43,000
Total $ 43,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
241 PAGE 625 of 885

THIS PAGE LEFT BLANK INTENTIONALLY
242 PAGE 626 of 885
Capital Construction
Budget
243 PAGE 627 of 885

THIS PAGE LEFT BLANK INTENTIONALLY
244 PAGE 628 of 885
Capital Improvement Projects
By Project Category & Project Line Item
2022-23 2023-24
Estimated
2024-25
ReActual Budget Appropriation Proposed
Right-Of-Way Projects
650,000 675,000 43,947 631,053
-
400,000
91,000
600,000 202-48-4600-9271
213-48-4600-9271
215-48-4600-9271
226-48-4600-9271
243-48-4600-9271
Street Rehabilitation
270,626
815,796
-
- -
-
-
-
250,000
-
Street Rehabilitation
Street Rehabilitation
Street Rehabilitation
Street Rehabilitation
400,000
91,000
175,000
-
220,000
1,000,000
-
-
220,000
1,000,000
200,000
225,000 247-48-4600-9271
394-48-4600-9271
Street Rehabilitation
Street Rehabilitation 1,200,976 5,032,678 756,053 3,857,947 2,400,000 Street Rehabilitation Program $ 3,112,398 $ 7,418,678 $ 800,000 $ 6,200,000 $ 3,675,000 394-48-4600-9243
394-48-4600-9273
394-48-4600-9274
394-48-4600-0500
Traffic Control Devices Program
Annual Striping, Marking, Signing Program
Streetlight Management Plan
-
-
-
169,805
109,027
165,821
28,295
90,000
-
113,215
-
-
45,000
150,000 -
City Wide Traffic Circulation Study 17,418
-
46,466
-
63,884
-
-
-
-
217,000 204-48-4600-9272
394-48-4600-9272
City Wide Sidewalk
City Wide Sidewalk - 1,002,560
19,000
420,250
19,000
10,000
70,000
-
132,310 309,865
214-48-4600-9272
394-48-4600-0505
394-48-4600-0510
394-48-4600-0520
394-48-4600-0525
394-48-4600-0531
207-48-4600-0532
394-48-4600-0532
394-48-4600-0533
243-48-4600-0535
City Wide Sidewalk (TDA Article 3)
Biennial Pavement Condition Assessment
Street Tree Management Plan
- - 19,000
6,910 9,613 -
-
-
47,441 72,559 50,000
Huntington Drive/Mission St Beautification
Neighborhood Traffic Calming Program
Bridge Maintenance Program
- 1,000,000
75,000
500,000
-
-
- 75,000
-
-
- 20,000 20,000
20,000
400,000
-
-
Alley and Parking Lot Improvement Program
Alley and Parking Lot Improvement Program
Citywide Traffic Improvements
- 112,500
423,797
150,000
335,000
35,000
65,000
150,000
35,000
87,500
13,703 112,500
-
-
-
Measure R 710 North Projects 300,000 -
Total Right-of-Way Projects $ 3,197,870 $ 11,129,826 $ 1,861,429 $ 7,835,525 $ 4,515,865 Parks Projects
394-50-4600-7036
394-50-4600-7037
394-50-4600-7038
394-50-4600-7039
281-50-4600-7039
281-50-4600-7040
281-50-4600-7040
394-50-4600-7040
394-50-4600-7041
Condition Assessment - Park & Street Trees
Lacy Park Compost Station
- 50,000
20,000
-
- 50,000 -
- - 20,000 -
Lacy Park Admissions Booth 11,307 - - -
Lacy Park Playground Management Program
Lacy Park Playground Management Program
Holiday House Restoration
- 143,900
6,100
9,425
-
- 143,900 100,000
-
571
7,905
-
- 6,100 -
4,350 -
-
-
-
-
Lacy Park Gates -
-
-
Holiday House Restoration 10,005 -
Citywide Irrigation Upgrades - 50,000 50,000 75,000
Total Parks Projects $ 19,783 $ 289,430 $ 54,350 $ 220,000 $ 175,000 Civic Facilities Projects
394-30-4600-0887
281-90-4600-1004
394-90-4600-1005
394-40-4600-1000
394-40-4600-1001
394-40-4600-1002
394-40-4600-1003
394-40-4600-1004
394-40-4600-1005
394-40-4600-1006
394-40-4600-1007
394-40-4600-1008
394-40-4600-1009
394-40-4600-1010
394-40-4600-1011
Police Department Cameras Intercom & Gate 68,197 -
25,000
10,000
2,523,507
31,888
-
- - -
Crowell Public Library - Computer Rm Renov
Barth Community Room Lighting
San Marino Center Renovation
Emergency Generator System
The Old Mill Lighting
- - - -
- - 10,000 -
5,100,106 2,523,507 - -
18,147 - 31,850 -
25,000 - - -
PW Facility Renovations -
-
-
-
-
-
-
-
-
50,000
130,000
15,000
50,000
75,000
319,900
-
30,000 20,000 130,000
Stoneman Path Forward 5,000 125,000 -
Public Works Vehicle Awning Cover
City Hall Campus Roof Repair
Old Mill Facility Repairs
15,000 - -
55,000 - -
25,000 50,000 -
Stoneman Facility Upgrades
EV Charging Stations
-
-
-
-
319,900 -
-
-
-
150,000
60,000
60,000
Fuel Station Awning Cover
City Hall Re-Carpeting
-
-
245 PAGE 629 of 885
Capital Improvement Projects
By Project Category & Project Line Item
2022-23 2023-24
Estimated
2024-25
ReActual Budget Appropriation Proposed
394-34-4600-1001
394-34-4600-1003
394-30-4600-1000
394-30-4600-1001
394-30-4600-1002
394-36-4600-1000
245-00-4600-1000
FS HVAC Upgrades - - -
-
-
373,700 -
-
-
-
-
-
-
FS Bathroom Remodel
911 Dispatch Renovation
PD Utilization Study
3,450
-
18,250
-
18,250
-
-
-
-
-
110,693
8,458
6,906
98,217
14,307
-
14,307
PD Evidence Awning Cover
EOC Improvements
-
11,394 -
Citywide HVAC Upgrades 401,783 6,300
Total Civic Facilities Projects
Wastewater Collection System Projects
$ 5,439,174 $ 3,676,029 $ 2,674,114 $ 948,700 $ 400,000 394-44-4600-8020
394-44-4600-8021
394-44-4600-8022
394-44-4600-8023
Sewer Main Rehabilitation Program - 60,000
53,583
60,000
-
-
53,583
2,551,500
-
150,000
Sewer Master Plan - Condition Assessment
Lift Station Improvements
-
19,110
-
-
-
-
2,651,500
15,000
100,000
Sewer System Management Plan Update 15,000
Total Wastewater Collection System Projects $ 19,110 $ 2,780,083 $ 175,000 $ 2,605,083 $ 150,000 Stormwater System Projects
394-46-4600-8023
394-46-4600-8024
246-46-4600-8024
394-46-4600-8022
394-46-4600-8025
246-46-4600-8025
394-46-4600-8026
246-46-4600-8026
Drainage Wash Improvement Program -
-
50,000
276,840
24,370
26,090
-
- 50,000 -
Culvert Replacement Program
Culvert Replacement Program
Drainage Inlet Replacement Program
Rio Hondo Load Reduction
Rio Hondo Load Reduction
Trash Capture Filters
220,810 - 265,490
-
15,000
-
- 24,510
3,910 11,090 18,910
21,257 - -
-
-
-
92,848
25,000
100,000
2,857
-
89,998 -
- -
Trash Capture Filters 100,000 - 100,000
Total Stormwater System Projects
Total Capital Improvement Projects
$
$
25,167 $
$
595,148 $
$
338,667 $
$
151,088 $
$
408,910
8,701,104 18,470,516 5,103,560 11,760,396 5,649,775
Capital Improvement Projects -- Recap By Fund:

Fund 202
Fund 207
Fund 213
Fund 214
Fund 215
Fund 226
Fund 281
Fund 204
Fund 243
Fund 245
Fund 246
Fund 247
Fund 394
Gas Tax 650,000 675,000
112,500
-
43,947 631,053
20,000
-
600,000
87,500
-
Proposition A
STPL Fund
- 35,000
270,626 -
TDA - 19,000
400,000
91,000
40,525
-
19,000 - 19,000
250,000
-
Proposition C
Rubberized Pavement Grant
Donations
815,796 -
-
400,000
91,000
6,100
-
-
8,476 4,350
-
-
CDBG -
175,000
98,217
-
217,000
200,000
-
Measure R 555,000
401,783
217,218
1,000,000
14,958,490
35,000
6,300
102,857
-
520,000
American Rescue Plan -
Measure W Water Fund
Measure M
89,998
1,000,000
9,002,245
124,510
225,000
3,926,765
-
Capital Projects 6,682,989 4,857,106
Totals By Fund $ 8,701,104 $ 18,470,516 $ 5,103,560 $ 11,760,396 5,649,775 246 PAGE 630 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Street Rehabilitation Program
Capital Request
Description (Summary):

Each year the City rehabilitates City streets with the goal of moving to a maintenance-only program by 2032.

Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 3,675,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated

202/202 Total
$ 3,675,000 $ 3,860,000 $ 4,050,000 $ 4,250,000 $ 4,500,000 $ 20,335,000 CC $ 2,400,000
$ 600,000
$ 250,000
$ 200,000
$ 225,000
CC
GT
PC
$ 2,760,000
$ 675,000
$ 250,000
$ 175,000
CC $ 2,950,000
$ 675,000
$ 250,000
$ 175,000
CC $ 3,150,000
$ 675,000
$ 250,000
$ 175,000
CC $ 3,400,000
$ 675,000
$ 250,000
$ 175,000
CC $ 14,660,000
GT
PC
GT
PC
GT
PC
GT
PC
GT
PC
$ 3,300,000
$ 1,250,000
$ 900,000
$ 225,000
MR
MM
MR
MM
MR
MM
MR
MM
MR
MM
MR
MM
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
247 PAGE 631 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Since 2018 the City has completed an annual street rehabilitation project as part of its overall Street Rehabilitation Program. The goal of the Council-adopted Pavement Management Plan is to move the City to a maintenance-only footing by 2032. The annual project helps improve resident and pedestrian safety by improving the condition of the streets. Staff projects that material costs (and therefore project costs) will increase over the course of the current 5-year cycle. The approximate cost for the next project cycle can be broken down as such:

Design/Engineering:

Construction :

Project Contingency:
$100,000
$3,250,000
$175,000
Construction Management: $150,000
Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount Funding Source(s) Amount
$ 2,400,000
$ 600,000
Capital Construction (394)
*DVROLQH7D[HV

3URSRVLWLRQ&
)
0HDVXUH5
$ 100,000
$ 3,250,000
$ 175,000
$ 250,000
$ 200,000
$ 225,000
Contingencies
General Fund Costs*
Other: Construction Management
Total
Other: Measure M (247)
$ 150,000 Total $ 3,675,000
$ 3,675,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
248 PAGE 632 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Annual Striping, Marking, and Signing Program Capital Request
Description (Summary):

Each year the City refreshes pavement markings, legends, lane striping, and signage at various locations throughout the City.

Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 45,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated

202/202 Total
$ 45,000 $ 50,000 $ 50,000 $ 55,000 $ 55,000 $ 255,000
CE $ 45,000 CE $ 50,000 CE $ 50,000 CE $ 55,000 CE $ 55,000 CE $ 255,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
249 PAGE 633 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) A total of $45,000 in new funds are requested for this project and will be supplemented with a re-appropriation of any unused funds from FY 23-24. In 2019, the City Council approved a program to refresh pavement markings, legends and lane striping, and replace faded street signs at various locations throughout the City. This enables streets not scheduled for rehabilitation to have refreshed striping and signage. Existing painted striping, legends, and marking will be replaced with thermoplastic material, which is longer lasting and more visible in low light and wet conditions. Refreshed striping and markings help improve both traffic safety and overall public safety. Staff is proposing to continue this program into FY 2024-25 and beyond. A cost escalation has been projected for future years given general inflationary trends.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 45,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 45,000
Total $ 45,000
Total $ 45,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
250 PAGE 634 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Sidewalk Replacement Program
Capital Request
Description (Summary):

Each year the City replaces sidewalks, curb and gutter, and driveway approaches at various locations throughout the City.

Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 461,175 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated

202/202 Total
$ 461,175 $ 484,235 $ 508,445 $ 533,870 $ 559,620 $ 2,547,345 CE $ 442,175 CE $ 465,235
$ 19,000
CE $ 489,445
$ 19,000
CE $ 514,870
$ 19,000
CE $ 540,620
$ 19,000
CE $ 2,452,345
$ 0
$ 95,000
$ 0
TDA $ 19,000 TDA TDA TDA TDA TDA
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
251 PAGE 635 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2022, the City Council approved a 5-year contract to replace sidewalk, curb and gutter, and driveway approaches on an annual basis. The current sidewalk replacement program has been in place for 5 years, and all previous projects have been completed on-time and within the budget. The annual sidewalk replacement program ensures resident and pedestrian safety by fixing issues such as lifted and/or cracked sidewalks, and also enhances the aesthetic appeal of the City by replacing sidewalks that are aging and in poor condition.

The existing contract provides for a maximum 5% cost increase each fiscal year, which has been budgeted accordingly.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 442,175
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 438,175
$ 23,000 General Fund (101)
Other: TDA $ 19,000
Total $ 461,175
Total $ 461,175
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
252 PAGE 636 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Street Tree Management Plan
Capital Request
Description (Summary):

Each year the City plants up to fifty 24" to 36" box trees throughout the City either as replacement trees or to fill vacant planting locations.

Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 50,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated

202/202 Total
$ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000
CE $ 50,000 CE $ 50,000 CE $ 50,000 CE $ 50,000 CE $ 50,000 CE $ 250,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
253 PAGE 637 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) As part of the City's existing contract with Mariposa Landscaping for tree maintenance, up to 50 trees are planted at various locations at Lacy Park and/or the public right-of-way each year. These trees either replace trees that have fallen or been removed, or fill vacant planting locations where there are currently no trees.

As the City currently has the Tree City USA distinction, these funds will be used to proactively plant trees in appropriate locations and replenish the City's urban forest. Staff is requesting $50,000 for this program for FY 24-25 to help maintain the City's robust urban forest.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 70,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 70,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other: Total $ 70,000
Total $ 70,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
254 PAGE 638 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Alley and Parking Lot Improvement Program Capital Request
Description (Summary):

Reconstruction of alleys and parking lots located in the City per the adopted Pavement Management Plan.

Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Right-of-Way
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 620,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated

202/202 Total
$ 620,000 $ 100,000 $ 550,000 $ 120,000 $ 600,000 $ 1,990,000 CC $ 532,500 CC
PA
$ 100,000 CC $ 462,500
$ 87,500
CC $ 120,000 CC $ 512,500
$ 87,500
CC
PA
$ 1,727,500
$ 0
$ 262,500
$ 0
PA $ 87,500 PA PA PA
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
255 PAGE 639 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Costs for this project for FY 24-25 include the re appropriation of unused funds from FY 23-24, along with $200,000 in new funding, for a total of $620,000 for the project in FY 24-25. The 2021 Pavement Condition report identified a total of twenty (20) alleys and seven (7) parking lots in the City. Of these, the vast majority were classified as "poor" or "very poor" quality, according to Pavement Condition Index (PCI) standards. These alleys and parking lots will require full reconstruction, which will be a process that lasts several years. The City will plan to replace alleys and parking lots on a biennial basis, years alternating between design and construction. The City is working with an engineering consultant for the design of a project to resurface/reconstruct multiple alleys and parking lots in FY 24-25, including the alley near San Marino High School and the two City-owned parking lots on Huntington Drive and Sierra Madre Blvd. Cost increases for the project reflect a general significant inflation in prices across the construction sector over the past few years.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 532,500
$ 70,000
$ 500,000
Contingencies General Fund (101)
General Fund Costs*
Other: Construction Management
Total
Other:

Total
Proposition A $ 87,500
$ 50,000 $ 620,000
$ 620,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
256 PAGE 640 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Lacy Park Playground Management Program Capital Request
Description (Summary):

Multi-year phased replacement of playground equipment and improvements to playground areas to improve long-term safety and increase accessibility
Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Parks and Grounds
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 250,000 Cost
Multi-Year Funding Cycle
FY

FY
202/202
$ 0
Estimated
Total
$ 250,000 $ 250,000 $ 350,000 $ 150,000 $ 1,000,000
CE $ 243,900 CE
D
$ 250,000 CE $ 350,000 CE $ 150,000 CE CE
D
$ 993,900
$ 0
$ 6,100
$ 0
D $ 6,100 D D D
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
257 PAGE 641 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The existing play structures at the Lacy Park playground are over 10 years old and showing signs of age. In order to ensure the safety of the playground and its users, staff is recommending a multi-year phased approach to replace the equipment as well as replace the existing wood chips with rubberized surfacing.

The City formed a subcommittee comprised of members of both the Public Safety and Recreation Commissions in 2023 to evaluate options for the playground. A playground safety audit was also conducted to determine if repairs are feasible without a full reconstruction. Based on the results of the audit and discussion with the Playground Committee, a full-scale replacement of the playground is recommended in the near future, as replacement parts for the existing equipment are no longer available should the equipment fail. Staff is recommending accomplishing this replacement via a multi-year phased approach, as detailed below:

FY 24-25 and FY 25-26: Replacement of equipment structures FY 26-27: Replacement of wood chips with rubberized surfacing FY 27-28: Installation of furnishings
Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 243,900
$ 250,000
General Fund (101)
Other: Donations $ 6,100
Total $ 250,000
Total $ 250,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
258 PAGE 642 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Citywide Irrigation Upgrades
Capital Request
Description (Summary):

Upgrades of the City's outdated irrigation systems at Lacy Park and the landscaped center medians
Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Parks and Grounds
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 75,000 Cost
Multi-Year Funding Cycle
FY

$ 0
FY
202/202
$ 0
Estimated
Total
$ 75,000 $ 50,000 $ 50,000 $ 175,000
CE $ 75,000 CE $ 50,000 CE $ 50,000 CE CE CE $ 175,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
259 PAGE 643 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The City is responsible for irrigating approximately 60 acres of landscaping between Lacy Park and the center medians on Huntington Drive, Sierra Madre Boulevard, and Old Mill Road. The existing irrigation systems are several decades old, and therefore are outdated and require frequent, expensive repairs. The first step of upgrading the irrigation systems was completed in FY 23-24, and involved upgrades of the irrigation controllers at Lacy Park. The City has developed phased approach to the improvements over multiple years to avoid incurring significant costs in a single fiscal year. The next phase will be to complete upgrades of the outdated controllers on the Huntington Drive and Sierra Madre Boulevard center medians, which will cost approximately $75,000 based on quotes received. It should be noted that these upgrades are specifically for the irrigation controllers; any upgrades to the actual irrigation lines and pipes at Lacy Park or the medians will need to be completed in future years. Once complete, these irrigation improvements will help save staff time and money on repairs, and will also improve the efficiency of water usage in the City. Staff will explore potential rebates/funding opportunities that are available from the Metropolitan Water District or California American Water to help offset the overall costs.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 75,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 75,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other: Total $ 75,000
Total $ 75,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
260 PAGE 644 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Public Works Facility Upgrades
Capital Request
Description (Summary):

Facility improvements to the Parks and Public Works Facilities at Lacy Park Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Civic Facilities
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 150,000 Cost
Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
$ 0
Estimated
Total
$ 150,000 $ 0 $ 150,000
CE $ 150,000 CE CE CE CE CE $ 150,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
261 PAGE 645 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) This project is specifically for architectural/design services to provide a facility upgrade to the Parks and Public Works offices located at Lacy Park. The existing facility at Lacy Park and City Hall is from the 1930s and requires various updates to the interior and exterior to improve staff safety as well as the make the facilities more presentable. Currently, the building has structural issues with the interior walls, aging flooring, outdated plumbing/HVAC systems, a mildew issue, is not ADA compliant and does not have sufficient office space, including restrooms, for all staff working at the facility. Facility upgrades would improve staff efficiency and provide safer working conditions. The project would look to re-design and or renovate/expand the facility to help meet these needs. Funding in FY 24-25 would be used to retain the services of an architect to design a new, modern, safer facility that meets the needs of staff. Once design is complete, an estimated construction cost will be provided to the City Council at a future date, with construction anticipated to occur in FY 25-26.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 150,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 150,000
General Fund (101)
Other: Donations
Total $ 150,000
Total $ 150,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
262 PAGE 646 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Electric Vehicle Charging Stations Capital Request
Description (Summary):

Procurement and installation of electric vehicle charging stations for the use of residents, patrons of City facilities, and City staff.

Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Civic Facilities
Estimated Total Capital Request $ 150,000 New Request Cost Labor Source Contractor Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
Estimated
Total
$ 150,000 $ 100,000 $ 100,000 $ 350,000
CC $ 150,000 CC CC $ 100,000 CC CC $ 100,000 CC $ 350,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
263 PAGE 647 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) With the increase in availability of plug-in hybrid and pure electric passenger vehicles, as well as upcoming legislation pertaining to these vehicles, providing charging stations would provide benefit to patrons visiting Lacy Park, the Crowell Public Library, San Marino Center, and City Hall. Given that the City will be required by the State to purchase zero-emissions vehicles (ZEV) in the future, having the infrastructure already in place to charge the vehicles would be advantageous to move towards the fleet electrification requirements. The first potential location identified by staff is at the City Hall campus. Given the location of existing power sources, charging stations could be installed in both the public parking lot as well as the staff parking lot. This would enable members of the public to utilize the stations as well as City staff as the City begins incorporating more electric vehicles into its fleet. After the completion of the installation at this location, staff will assess other potential public locations to include for future years.

Cost estimates for the project are roughly $150,000 as it would include the installation of the charging stations as well as any necessary electrical upgrades and software implementation. Staff will explore other potential funding sources and opportunities to potentially lessen the overall financial impact to the City, Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other: Software
Total
Amount
$ 80,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 150,000
$ 40,000
$ 20,000
$ 10,000 Total $ 150,000
$ 150,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
After installation, there are ongoing costs associated with the charging stations software/maintenance that will be included in the Public Works operating budget. Staff will work with the charging station provider to determine the amount of recurring costs, which would not begin until FY 25-26. 264 PAGE 648 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Fuel Station Awning Cover
Capital Request
Description (Summary):

Installation of new awning cover over the fueling station in the City Hall rear yard.

Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Civic Facilities
Estimated Total Capital Request $ 60,000 New Request Cost Labor Source Contractor Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
$ 0
Estimated
Total
$ 60,000 $ 60,000
CC $ 60,000 CC CC CC CC CC $ 60,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
265 PAGE 649 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The fueling station in the City Hall rear yard is used by City staff to refuel their City-issued vehicles. The fueling station is protected by an awning to reduce the impact of inclement weather and other potential hazards. This awning was damaged multiple years ago and no longer provides sufficient protection from the elements, as the structure is missing a portion of an i-beam (can be seen in back right corner of awning in the photo). During rain events, water does not drain properly off the awning and can run into the fuel tanks, which causes additional work for the City's maintenance staff and potential issues for the City's fuel supply.

As such, installation of a new awning at the fueling station is strongly recommended. The installation of a new awning will help protect the City's fueling infrastructure, as well as employees using the fueling station.

Additionally, it will help the City avoid incurring fees from Los Angeles County and the State. This project would be completed by an awning contractor.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 60,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 60,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other: Total $ 60,000
Total $ 60,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
266 PAGE 650 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: City Hall Re-Carpeting
Capital Request
Description (Summary):

Installation of new carpet in the City Hall building.

Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Civic Facilities
Estimated Total Capital Request
Labor Source
New Request $ 60,000 Cost Contractor
Multi-Year Funding Cycle
FY

$ 0
FY

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The City Hall building contains approximately 345 square yards of carpet on the first floor staff space, Council Chambers, and entire second floor (not including restrooms and kitchen/break room). The existing carpet is well beyond its useful life, in poor condition, and is a safety hazard. As such, replacement is necessary to improve the aesthetic quality of the facility as well as to improve safety. Work would be performed by a contractor. In order to provide minimal disruption to the facility and City staff, work would be performed after hours, which, along with the necessary disassembly of furniture, will increase project costs.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 60,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 60,000
Total $ 60,000
Total $ 60,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
268 PAGE 652 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Sewer Main Rehabilitation Program Capital Request
Description (Summary):

Repair or rehabilitation of unplanned sewer main collapses or impenetrable blockages at various locations
Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Wastewater
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 150,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated

202/202 Total
$ 150,000 $ 2,946,000 $ 151,000 $ 1,311,000 $ 181,000 $ 4,739,000 CC $ 150,000 CC $ 2,946,000 CC $ 151,000 CC $ 1,311,000 CC $ 181,000 CC $ 4,739,000 $ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
269 PAGE 653 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In 2019, the City Council approved a program for sewer main replacements and rehabilitations, based on the findings and recommendations of the 2019 wastewater collection system condition assessment. The assessment identified that the majority of the City's sewer system is over 50 years old, with some pipe being up to 100 years old. As such, rehabilitation is needed to help mitigate the risks associated with an aging system, including pipe collapses and/or overflows. The FY 24-25 includes the design work for a project-level rehabilitation, in a future year which will include open trench sewer repairs at various locations. The City is working with its existing sewer maintenance contractor to identify potential trouble spots that need to be rehabilitated.

Costs for design are estimated to be around $500,000.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 150,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 150,000
General Fund (101)
Other: Proposition A
Total $ 150,000
Total $ 150,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
270 PAGE 654 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Culvert Replacement Program
Capital Request
Description (Summary):

Replacement of the drainage culvert at Lacy Park
Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Stormwater
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 290,000 Cost
Multi-Year Funding Cycle
FY FY FY FY FY Estimated

$ 2,651,860

$ 5,565,140

202/202
$ 2,162,000
Total
$ 11,270,000
CC $ 11,245,490
$ 0
$ 290,000 $ 601,000
CC $ 265,490 CC $ 2,651,860 CC $ 5,565,140 CC $ 601,000 CC $ 2,162,000 MW $ 24,510 MW MW MW MW MW $ 24,510
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
271 PAGE 655 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) This program was approved in 2021 by the City Council and seeks to implement the recommendations of the 2021 stormwater system condition assessment for drainage culverts. The first project is the Lacy Park Culvert, which is being recommended for replacement to to the age of the existing system. Design work for the project is expected to continue into FY 24-25 as the project has been re-designed to avoid disrupting Lacy Park. A portion of the project can be paid for using Measure W Safe Clean Water funding.

Construction activities are anticipated to begin in FY 25-26. The requested $290,000 is for the conclusion of the project design and moving into the early phases of the project's construction.

Financial Summary Section
Estimated Costs
Acquisition
Plans/Specs/Engineering
Construction
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
$ 265,490
$ 250,000
$ 40,000
Contingencies General Fund (101)
General Fund Costs*
Other: Construction Management
Total
Other:

Total
Measure W $ 24,510
$ 290,000
$ 290,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
272 PAGE 656 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Drainage Inlet Replacement Program Capital Request
Description (Summary):

Repair and replacement of approximately 4 drainage inlets.

Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Stormwater
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 30,000 Cost
Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
$ 0
Estimated
Total
$ 30,000 $ 30,000 $ 60,000
CC $ 30,000 CC $ 30,000 CC CC CC CC $ 60,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
273 PAGE 657 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Staff is recommending re-appropriating the unused funds for drainage inlet improvements along with $18,910 in new funding for FY 24-25. In 2019, the City Council approved the drainage inlet improvement program to implement the recommendations of the stormwater system condition assessment for drainage inlets.

Approximately $15,000 was used in FY 23-24 for repairs/cleanings of catch basins throughout the City. Staff intends to use the FY 24-25 funds provides to assist with the repair and replacement approximately 4 inlets.

Financial Summary Section
Estimated Costs
Acquisition
Amount Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 30,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 30,000
Total $ 30,000
Total $ 30,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
274 PAGE 658 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Trash Capture Filter Program
Capital Request
Description (Summary):

Installation of trash capture filters in City catch basins to improve stormwater quality Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Stormwater
Estimated Total Capital Request
Labor Source
Ongoing Project/Program
Contractor $ 100,000 Cost
Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
$ 0
Estimated
Total
$ 100,000 $ 100,000 $ 200,000
MW $ 100,000 MW $ 100,000 MW MW MW MW $ 200,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
275 PAGE 659 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The installation of storm drain trash capture filters will be phased in over a multi-year period, and is proposed to be funded entirely using money from Measure W Safe Clean Water Funds, with no impact to the General Fund. This is the continuation of a program for the installation of trash capture filters in drainage inlets citywide. This program helps to improve stormwater quality to ensure compliance with regulations from the State Water Board. The City has approximately 78 catch basins that require the installation of a screen to prevent trash and other objects from entering into the storm drain system and polluting the stormwater.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 100,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:

General Fund (101)
Other: Measure W $ 100,000
Total $ 100,000
Total $ 100,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
276 PAGE 660 of 885
Appendices
277 PAGE 661 of 885

THIS PAGE LEFT BLANK INTENTIONALLY
278 PAGE 662 of 885
Legal Requirements and Budget Policies
The City of San Marino Municipal Code Section 02.03.04 I. establishes that the City Manager shall have the power to “prepare, submit and recommend to the Council the annual operating and capital improvements budget.”
The City Manager publishes as a component of the annual budget: (1) a long-range projection for General Fund activities and operations, and (2) a long-range capital improvement program, identifying, at a project level, sources of current and future funding.

All funds utilize the “modified accrual” basis of budgeting. Revenues are recognized when they become measurable and available. Revenues are considered available when they are collectible within the fiscal year or soon enough thereafter (within 60 days following year-end) to pay liabilities of that fiscal year. Expenditures are recognized when an event or transaction is expected to draw upon current spendable resources. Budgets for all but one City fund are adopted on a basis consistent with generally accepted accounting principles (GAAP). The Capital Equipment Fund is a proprietary fund and utilizes the modified accrual basis of budgeting and the accrual basis of accounting.

The City Council approves total budgeted appropriations and any amendments to appropriations throughout the fiscal year. This “appropriated budget” covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

Per City Council policy adopted in May 2018 for the Capital Equipment Fund, this fund must operate on an essentially break-even basis over time and shall recover the full cost of providing services over time (including and especially depreciation). The City shall employ transfers in from the General Fund as necessary to harmonize the cost reimbursement nature of the fund.

Per City Council policy adopted in September 2018 for the Donations to City Fund, the City shall maintain systems of accounting and budgetary monitoring that manage excess balances between fiscal years of donations received by the City. The City Manager shall authorize accumulated excess balances to be carried between fiscal years as an assignment against General Fund fund balance.

Section 02.03.04 H. of the Municipal Code requires the City Manager to “keep the Council advised as to the financial conditions and needs of the City.” During the operating year, the City Manager publishes, no less than quarterly, financial reports adequate to inform the City Council on the financial condition of the City.
279 PAGE 663 of 885
BUDGET CALENDAR: FY 2024-25
Potential FY 2024-25 Priority Initiatives January 26 (F) •
•
•
Update on FY 2023-24 Priority Initiatives
Department Head will present to Council new Operational Priority Initiatives Community engagement between January 26 and February 26 to gain input on additional potential priority initiatives
FY 2023-24 Midyear Review, Five Year Financial Forecast, FY 2024-25 Projections, and FY 2023-24 CIP status update February 23 (F)
• Presentation of the FY 2023-24 midyear report, Five Year Financial Forecast (General Fund and CIP), revenue and expenditure projections for FY 2024-25, and updated long term financial projection(s)
• Presentation a status update of the FY 2023-24 CIP projects Selection of FY 2024-25 Priority Initiatives March 13 (W) •
•
•
Council will receive brief (1-2 sentences) summaries of all proposed items Council will select priority initiatives for the next year (CIP Presented to Public Safety Commission and Other Commissions/Boards, as appropriate) March 29 (F)
Detailed discussion with Council related to CIP (equipment and infrastructure at different Capital Improvement Plan (CIP) Presentation
•
•
meetings)
(Draft operational budgets shared with appropriate Commissions/Boards for feedback) Preliminary Operating Budget Study Session April 26 (F) May 31 (F)
•
•
Departments will present Programs, Goals, and Metrics
Council will offer comment and adjustments
City Manager’s Proposed Budget and Capital Improvement Plan •
•
Presentation of the proposed budget and CIP
Adoption of budget by Council
Final Budget & CIP Adoption - Only If Needed
28 (TBD)
June 14 or June
280 PAGE 664 of 885
Fund Descriptions
Funds are used in governmental accounting to demonstrate accountability for resources that may be restricted for particular purposes. Following are descriptions of the purpose of each of the 30 individual funds appearing in the FY 2024-25 San Marino budget. (The number following the name of each fund corresponds to the number assigned in the City’s accounting system for the fund.)
General Fund Group
General Fund (101) - The General Fund is the principal cost center for the City’s basic services.

Revenues that are not restricted for any particular purpose are accounted for in the General Fund. The primary revenue source for this fund is the collection of property taxes.

Public Safety Fund (103) – This fund is the cost center for Police and Fire Services. The primary revenue source for this fund is the Public Safety Parcel Tax.

Fourth of July Event and San Marino Center Funds (104 & 105) – These funds are separated for the purpose of tracking their rate of cost recovery from fees. They are not officially “enterprise funds”, as the City Council has not designated them as such.

Donations to City Fund (281) – The City receives donations intended for particular programs, mostly Library and Recreation.

American Rescue Plan Fund (245) – This fund is to track revenues received from the Federal Government from the American Rescue Plan Act as well as costs to respond to the COVID-19 pandemic and promote economic recovery.

Workers’ Compensation and General Liability Insurance Funds (595 & 596) – These funds are used to track costs associated with risk management activities.

Special Revenue Funds
Gas Tax Fund (202) – This fund is used to record the receipt and disbursement of gas tax subventions from the State of California. Cities are allocated a share of the revenues derived by the State from taxes on gasoline, which may only be spent on construction, improvement and maintenance of public streets and street engineering services.

Community Development Block Grant (CDBG) Fund (204) – This fund is used to record the receipt and disbursement of CDBG funds from the U.S. Department of Housing and Urban Development. These funds are allocated to cities on a formula basis and must be used for programs and projects that primarily benefit low- and moderate-income people. The City has 281 PAGE 665 of 885
used these funds to install handicapped access at various public facilities, to provide housing rehabilitation grants to low- and moderate-income households, and for senior programs.

County Park Prop. A Fund (206) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles which were created by voter approved bond issues under the Safe Neighborhood Parks Proposition in 1992 and 1996 for the development and refurbishment of parks. They are allocated to cities on a formula basis.

Prop. A Transit Fund (207) – This fund is used to record the receipt and disbursement of the ½ cent sales tax approved by the voters in 1982 and 1990. Approximately 25% of the monies generated by the tax are returned to local agencies to be used for public transportation services.

This money funds the Dial-a-ride, recreation, athletic trip and merchant transportation services.

Drought Education Fund (209) - This fund is used to record the receipt and disbursement of water fines and water conservation education expenditures.

Air Quality Fund (212) - This fund is used to record the receipt and disbursement of funds received from the motor vehicle registration fee collected by the State of California and must be used for programs that reduce motor vehicle emissions. The City has used these funds for the purchase of alternative fuel vehicles and other vehicle emission reduction projects.

Surface Transportation Program, Local (STPL) Fund (213) - This fund is used to record the receipt and disbursement of funds received from the State of California through the Metropolitan Transportation Authority (MTA) and must be used for street improvements on certain major streets within the City.

Transportation Development Act (TDA) Fund (214) - This fund is used to record the receipt and disbursement of funds received from the State of California through MTA and must be used for projects that promote pedestrian uses and bikeways.

Prop. C Transit Fund (215) – This fund is used to record the receipt and disbursement of a portion of the ½ cent sales tax approved by the voters in 1982 and 1990. Approximately 20% of the monies generated by the tax are returned to local agencies to be used for public transportation purposes and maintenance of streets “heavily used by public transit”.

PEG Fees Fund (216) – This fund is used for public education and government access charges that the City’s cable franchise collects. Monies in this fund must be used to purchase equipment related to the production of public education and government access television.

Asset Seizure Fund (217) - This fund is used to record the receipt and disbursement of funds received from assets seized by state and federal courts and awarded to the local law enforcement agencies that lead to the seizure.
282 PAGE 666 of 885
Used Oil Grant Fund (221) – This fund is used to record the receipt and disbursement of funds received from the State of California for programs that reduce the potential for illegal disposal of used oil. The City will use the funds to purchase catch basin screens for its storm drain system.

OTS Grant Fund (223) - This fund is used to record the receipt and disbursement of funds received from the State of California for programs that make California roadways safe for all users. The City will use the funds to improve and streamline traffic collision database systems as well as add programs to deter distracted driving as well as impaired driving due to alcohol and drugs.

California Recycling Grant & Rubberized Pavement Grant Fund (226) - This fund is used to record the receipt and disbursement of funds received from the State of California for programs that promote the recycling of waste materials.

Citizens’ Option for Public Safety (COPS) Grant Fund (Supplemental Law Enforcement Services Fund) (233) - This fund is used to record the receipt and disbursement of funds allocated by the State of California and must be used for front line law enforcement expenditures.

Homeland Security Grant Fund (240) - This fund is used to record the receipt and disbursement of funds allocated by the Federal Emergency Management Agency and must be used for front line law enforcement capital expenditures that are approved by the County of Los Angeles.

Los Angeles County Measure R Fund (243) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles through MTA which were created by a voter approved sales tax in 2008. These funds are allocated based on the point of sale and must be used for transportation projects.

Measure W Clean Water Fund (246) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles related to a 2018 voter approved parcel tax that allows for the collection of 2.5 cents per square foot of impermeable area. These funds must be used for stormwater capture projects and programs.

Los Angeles County Measure M Fund (247) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles through MTA which were created by a voter approved measure in 2016. These funds must be used for transportation projects. 283 PAGE 667 of 885
Capital Projects Fund
Capital Projects Fund (394) – This fund is used for investment in capital projects. The Capital Projects Fund relies upon transfers in from the General Fund.

Debt Service Fund
Debt Service Fund (401) – This fund is used to track the debt service activity of the City’s bond and loan liabilities.

Internal Service Fund
Capital Equipment Fund (591) – This fund is used to account for the City’s capitalized equipment. Cost allocations are charged to the operating funds based on the depreciation of the equipment that they use. These allocations are shown as an operating expenditure in the operating departments and revenue in the Capital Equipment Fund. The intention is to accumulate funds equal to the accumulated depreciation of all City-owned capitalized equipment.
284 PAGE 668 of 885
Community Profile
Government:

Date of Incorporation:

City Type:

City Council – City Manager
April 25, 1913
General Law
Area: 3.77 Square Miles
Population: 11,602 as of January 1, 2024
Registered Voters: 9,120, or 79% of City Population
Demographics: 64.6% Asian, 30.1% White, 2.4% Two or more races, 2.9% Other Median Age: 45.5 years
Average household income: $240,588
Owner-occupied housing unit rate: 84.5%
Median Housing Value: $2,000,000+
Types of Structure: 98% single unit
Major Industries: Professional, Scientific, & Technical Services; Health Care & Social Assistance; Finance & Insurance; Arts, Entertainment, & Recreation; Management, Administrative, & Waste Management Services Business Licenses:

Parks:
4,740 Active Licenses
Lacy Park
Libraries: Crowell Public Library
Community Centers:

Police Services:

Fire Services:

Public Works:

San Marino Community Center
City-Owned and Operated, 1 Station
City-Owned and Operated, 1 Station
119.5 Lane Miles; 2 Miles Public Alleys; 15 Signalized Intersections; 100 Miles Sidewalk; Approximately 2,300 Street Lights;
Approximately 3,000 Street Signs; 7 Public Parking Lots; 1 Bridge; Approximately 7,800 Street Trees; Approximately 800 Park Trees; 376 Drainage Inlets; 223 Storm Drain Manholes; 1,251 Sewer Manholes; 50.8 Miles Sewer Connection Lines; 65,000 Square Feet Civic Building
Transportation: Local MTA Bus Service; Dial-A-Ride Van Service; Recreational Services Bus Transportation; Direct Subsidy to School District Transportation for Athletic Teams
285 PAGE 669 of 885
286 PAGE 670 of 885
History of San Marino
Before European explorations of California by the likes of Cabrillo, Portola and Anza, before the Spanish colonial area, and before the development of the California Mission system, the land now known as the San Gabriel Valley was inhabited by the Tongva indigenous peoples. The Tongva were later to be known as Gabrilenos.

Present-day San Marino was part of the ranch lands San Gabriel Mission Arcangel, originally founded by Spaniards of the Franciscan order in 1771. The grist mill for the Mission, “El Molino Viejo” – built in 1816 and generally referenced today as the Old Mill -- remains a prominent historical site, and has for several years functioned under the sponsorship of the City’s municipal government.

When Mexico achieved independence from Spain in 1821 and assumed general political and military control of Southern California, the Mission system was disassembled and secularization and economic re-ordering followed. While patterns of land and water source ownership were often complicated, the Mexican government encouraged settlements through land grants and concessions to private claimants. The primary portions of San Marino were included in an 1830 land grant to Scotsman Hugo Reid and his wife Victoria, a native Gabrielino. Upon Hugo Reid’s death in 1852, Victoria named her rancho “Rancho Huerta de Cuati,” giving distinction to its produce-farm function.

In 1854, Benjamin D. “Don Benito” Wilson took possession of Mrs. Reid’s rancho. Later, Wilson deeded a portion of his land to his daughter Maria de Jesus. She would marry James de Barth Shorb, who renamed the property San Marino Rancho after his grandfather's plantation in Emmitsburg, Maryland, which in turn had received its name from the Republic of San Marino in Italy.

The Shorbs built a house on the San Marino rancho now occupied by the renowned Huntington Library and Gardens. Henry Huntington purchased the Shorb property in 1903. In 1913 the ranchos of Huntington, Wilson and Patton, together with the subdivided areas of smaller land holdings, such as Stoneman, White, and Rose, incorporated as the City of San Marino. In all, a total of 10 former ranchos are part of the City’s current corporate boundaries.

The first mayor was George S. Patton, Sr. Patton also served as Los Angeles County District Attorney and as the first City Attorney for the City of Pasadena. His son was the famous World War II general and legendary tank commander, “Old Blood and Guts” George S. Patton. 287 PAGE 671 of 885
San Marino’s City Seal
In the 1850s, the rancho of James de Barth Shorb was renamed San Marino Rancho, a designation taken from his grandfather's plantation in Maryland, which in turn had received its name from the Republic of San Marino in Italy.

The San Marino Republic was named after a Dalmatian stone-cutter, by the name of Marinus (“of the sea”), who fled from his home on the Dalmatian Island of Rab in 297 AD at the time of a Turkish invasion, and took refuge among the rocky crags of Monte Titano, situated on the Italian peninsula with a view of the Adriatic Sea. In 1085, the Monastery at Mt. Titano canonized Marino and changed his name to San Marino (Saint Marino).

Our high school nickname, "The Titans," captures the life force of Monte Titano.

The San Marino seal contains the three summits of Mt. Titano, upon each of which reposes a tower, fortified with walls built from native rock and capped with a bronze plume, all surrounded by a heart-shaped scroll with two roundels and a lozenge (of unknown significance) at the top.

Underneath the left side is a graceful palm frond and underneath the right side, a branch from an orange tree.
288 PAGE 672 of 885
Summary of Audited Financial Statements – Last Five Years The City’s budget is one of the two most significant financial documents produced during the fiscal year. The budget includes both historical data as well as projections and estimates for the fiscal year not yet completed and the next fiscal year. The City’s audited annual comprehensive financial report comprises the other significant financial document produced during the year. While the financial statements in the annual comprehensive financial report contain only historical financial information, they have been audited by an independent certified public accounting firm in accordance with generally accepted accounting principles.

Following are summaries of three individual financial statements included within the annual audited annual comprehensive financial report. They provide a summary of the City’s financial activity from the past five years.

Statement of Citywide Net Position
The Statement of Net Position is one of the City’s government-wide financial statements. It is designed to provide readers with a broad overview of the City’s finances at a particular point in time (fiscal year-end) in a manner similar to privatesector business. It utilizes full accrual accounting, similar to private enterprises, and includes the value of all of the City’s assets and liabilities, both short-term and longterm, including pension and Other Post- Employment Benefits (OPEB) liabilities. The “bottom line” is the net position of the City – the difference between assets and deferred outflows of resources, and liabilities and deferred inflows of resources. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating.

The five-year trend shows a positive net position for the City gradually improving except for one year. In FY 2019-20, net position decreased $0.5 million as a result of the COVID19 pandemic.

General Fund Balance Sheet
The City’s General Fund accounts for the majority of the City’s financial activity. Similar to the Statement of Net Position, this statement also measures financial position at fiscal year end. However, only short-term assets and liabilities are accounted for in this presentation. The fund balance amount shown in this financial statement is the 289 PAGE 673 of 885
difference between assets and liabilities, and is an important measurement indicating both nonspendable assets and resources available for appropriation in future years.

Portions of fund balance are restricted or committed for particular purposes, but the largest portion is unassigned.

The five-year trend shows an increasing amount of assets and unassigned fund balance except for one year. In FY 2019-20, both assets and unassigned fund balance declined as a result of the $5.0 million transfer to the Capital Projects Fund to fund future capital projects.

General Fund “Income Statement”
The Statement of Revenues, Expenditures and Changes in Fund Balance for the General Fund is its “income statement” and measures the change in financial position for the fiscal year. Historical revenue and expenditure performance is perhaps the most important element in budgeting planning – and long range planning. San Marino’s General Fund “income statement” combines the financial activity of eight different individual funds maintained for budgeting purposes into the General Fund for the purposes of the audited financial statements.

The five-year trend shows an excess of revenues over expenditures of between $3.9 million and $5.7 million per year. In FY 2019-20, the $5.0 million transfer to the Capital Projects Fund reduced the General Fund unassigned fund balance to a level equal to 53% of annual revenues. In FY 2020-21, the $2.95 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 55% of annual revenues.

In FY 2021-22, the $2.35 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 53% of annual revenues. In FY 2022-23, the $3.55 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 49% of annual revenues.
290 PAGE 674 of 885
Summary of Citywide Net Position - Last Five Years
FY 2018-19
Audited
FY 2019-20
Audited
FY 2020-21
Audited
FY 2021-22
Audited
FY 2022-23
Audited
Assets:

Cash and Investments $ 35,798,037
1,189,296
193,203,453
99,606
$ 38,839,049
1,462,453
192,831,880
527,654
$ 39,857,236
1,389,816
193,865,532
489,684
$ 41,368,244
1,763,100
$ 40,327,049
Receivables 1,378,606
Capital Assets
All Other
195,582,711
1,694,611
203,858,541
1,191,557
Total Assets 230,290,392 233,661,036 235,602,268 240,408,666 246,755,753 Deferred Outflows of Resources:

Deferred Pension-Related Items
Deferred OPEB-Related Items
7,629,729
277,720
7,702,504
657,784
8,152,048
2,317,477
8,501,480
2,402,378
18,417,184
2,161,415
Total Deferred Outflows of Resources 7,907,449 8,360,288 10,469,525 10,903,858 20,578,599 Liabilities:

Current Liabilities
Net Pension Liability
OPEB Obligation/Liability
All Other
3,307,417
29,894,997
5,657,580
3,413,819
3,884,739
32,573,549
6,310,545
3,641,761
3,397,233
35,674,715
8,020,865
3,358,991
5,075,074
22,526,953
6,983,440
2,676,819
7,345,248
41,638,587
5,863,585
2,689,771
Total Liabilities 42,273,813 46,410,594 50,451,804 37,262,286 57,537,191 Deferred Inflows of Resources:

Deferred Pension-Related Items
Deferred OPEB-Related Items
2,010,038
734,128
2,347,386
630,717
1,854,975
527,306
16,859,518
1,940,512
3,166,823
2,788,933
Total Deferred Inflows of Resources 2,744,166 2,978,103 2,382,281 18,800,030 5,955,756 Net Position:

Net Investment in Capital Assets
Restricted
193,203,453
4,136,997
192,831,880
4,268,833
193,865,532
4,559,427
195,581,766
5,411,318
202,727,287
5,720,908
Unrestricted (4,160,588) (4,468,086) (5,187,251) (5,742,876) (4,606,790) Total Net Position $ 193,179,862 $ 192,632,627 $ 193,237,708 $ 195,250,208 $ 203,841,405 291 PAGE 675 of 885
Summary of General Fund Balance Sheets - Last Five Years FY 2018-19
Audited
FY 2019-20
Audited
FY 2020-21
Audited
FY 2021-22
Audited
FY 2022-23
Audited
Assets:

Cash and Investments $ 17,619,956
919,654
77,713
$ 16,474,422
1,262,404
97,402
$ 16,915,738
1,160,928
104,708
$ 18,360,425
1,635,455
1,397,727
$ 19,219,237
1,213,962
1,289,936
Receivables
All Other
Total Assets $
$
18,617,323 $
$
17,834,228 $
$
18,181,374 $
$
21,393,607 $
$
21,723,135
Liabilities:

Current Liabilities 1,267,964
-
2,180,369
-
1,640,097
-
3,145,366
27,176
4,087,624
Deferred Inflows of Resources 10,888
Fund Balances:

Nonspendable
Restricted
90,803
-
72,443
-
72,364
-
307,611
1,359,882
274,377
150,135
1,004,869
Committed 250,984 245,605
17,007,572
17,349,359
310,063
15,271,353
15,653,859
304,036
16,164,877
16,541,277
Unassigned 16,279,195
18,221,065
16,224,014
17,624,623
Total Liabilities, Deferred Inflows of
Resources and Fund Balances $ 18,617,323 $ 17,834,228 $ 18,181,374 $ 21,393,607 $ 21,723,135 292 PAGE 676 of 885
Summary of General Fund "Income Statements" - Last Five Years Statement of Revenues, Expenditures and Changes in Fund Balance FY 2018-19
Audited
FY 2019-20
Audited
FY 2020-21
Audited
FY 2021-22
Audited
FY 2022-23
Audited
Revenues $ 28,947,615 $ 28,766,529 $ 29,643,955
25,049,645
$ 30,930,837
26,408,894
$ 33,082,732
Expenditures 23,293,766 24,899,136 29,206,089
Excess / (Deficiency) 5,653,849 3,867,393 4,594,310 4,521,943 3,876,643 Other Financing Sources (Uses)
Total Transfers In
Transfers Out:
172,690 281,184 341,774 - -
Capital Projects
Debt Service
-
(821,224)
(103,051)
-
(5,000,000) (2,950,000) (2,350,000) (3,550,000)
(846,587) (513,729) (513,729) (544,712)
Capitalized Equipment
CDBG
-
-
-
-
(584,937) - (394,945)
-
-
-
-
-
-
County Park Bond -
Leases
(2,422)
- 21,574 16,572
Total Other Financing Sources (Uses)
Net Change in Fund Balances
(754,007)
4,899,842
(5,565,403)
(1,698,010)
15,271,353
(3,706,892)
887,418
(2,842,155)
1,679,788
(4,473,085)
$ (596,442)
$
$
$
$
$
$
$
$
Unassigned Fund Balance, End of Year 17,007,572 16,164,877 16,279,195 $ 16,224,014 Unassigned Fund Balance as % of Revenue 59%
73%
53%
61%
55%
65%
53%
62%
49%
Unassigned Fund Balance as % of Expenditures 56%
NOTE: For the audited financial statements, eight individual budgetary funds are combined into the General Fund:

General Fund
Public Safety Fund
Fourth of July Event Fund
San Marino Center Fund
Donations Fund
American Rescue Plan Fund
Workers Compensation Fund
General Liability Fund
293 PAGE 677 of 885
The Property Tax In San Marino
The Context
San Marino can be considered a “property tax city.” The property tax makes up an average of almost 2/3rds of every dollar collected in the City’s General Fund. This is an exceptionally high ratio of property tax collections to total revenue collections.

The reason is twofold. One, San Marino’s residential and business properties have a high assessed valuation; and, two, the allocation of paid property taxes that is retained by the City,

23.64%, is the third-highest rate of local retention among the 88 cities in Los Angeles County.

History
The property tax in California dates back to the year California became a state: 1850. For the first 60 years, until the turn of the 19th Century, the property tax was a state tax; however, in 1910 the Separation of Sources Act made the property tax a local government revenue source and established the principle of separate revenue sources for state and local governments.

In 1978, Proposition 13 (officially named the People’s Initiative to Limit Property Taxation) was enacted by means of initiative power – causing an amendment to the California Constitution.

Proposition 13 limited the tax rate to 1% of a property’s cash value after rolling back property values to 1975-76 levels. Annual increase in property values is limited to the rate of inflation or 2%, whichever is less.

The property tax is an ad valorem tax. In technical terms, Proposition 13 modified the ad valorem nature of the tax to an acquisition-value property assessment system.

Proposition 13 Consequences
As a result of the adoption of Proposition 13’s passage into law, property tax revenues distributed to local governments were cut by nearly 60%. The unintended consequence of Proposition 13 was a transfer of authority to administer property taxes to Sacramento. The State had to step in to determine how the new 1% rate would now be apportioned among all the local taxing entities in the State. It was determined that local entities would share in the 1% revenue based on their proportionate tax rates in effect preceding the passage of Proposition

13. In the following years the State would revenue share with local governments – an action now known as the “bail out” -- to provide fiscal relief for this dramatic reduction in local 294 PAGE 678 of 885
revenues. The bailouts were short-lived, however, when the State began to regularly experience budget shortfalls of their own in the 1990’s.

The property tax remains the largest revenue source in most communities, competing with the sales tax for the top spot. This is not the case in San Marino: the sales tax contributes a small fraction of the City’s revenue base. Moreover, the City’s residential character, together with its limited business zoning, provides few opportunities to increase sales tax revenue for the City.

The City is likely to remain heavily dependent on local property values and property tax revenue in the coming years.

Historical Growth in Collections
The annual increase in property values for properties that do not change hands is limited by Proposition 13 to the rate of inflation or 2%, whichever is less. A summary of the change in San Marino collections (shown below) demonstrates that the growth in collections has been greater than 2% per year. In fact, the average annual growth over the past five audited years is 5.19%.

Property Tax History
Growth in Collections Over
Prior Year
Property Tax
as % of
All GF Revenue
62%
Year Measurement
Audited
Amount $ %
Fiscal Year 2015-16
Fiscal Year 2016-17
Fiscal Year 2017-18
Fiscal Year 2018-19
Fiscal Year 2019-20
Fiscal Year 2020-21
Fiscal Year 2021-22
Fiscal Year 2022-23
Fiscal Year 2023-24
Fiscal Year 2024-25
$ 13,253,014
13,936,746
14,703,953
15,767,853
16,475,820
17,378,503
17,945,192
18,718,893
19,375,000
20,150,000
Audited
Audited
Audited
Audited
Audited
Audited
Audited
Projected
Estimated
683,732 5.16%

5.50%

7.24%

4.49%

5.48%

3.26%

4.31%

3.51%

4.00%
63%
62%
66%
69%
69%
70%
67%
68%
767,207
1,063,900
707,967
902,683
566,689
773,701
656,107
775,000 66%
Growth beyond the 2% annual increase expectation is attributable to new construction (that adds to the existing assessed valuation base) and property sales (that trigger re-assessment of taxable property value to current market value).

Property Taxes Retained by the City
Before Proposition 13 became law, California governments set an annual property tax rate (mill rate) each year. The rate could vary each year. After Proposition 13 became law, the three-year average tax levy rate became permanent for each agency. This means that those agencies that 295 PAGE 679 of 885
assessed a high levy retained the high levy rate, and agencies that set a low levy rate retained the low levy rate.

Because San Marino relies primarily on the property tax to support municipal services, it should come as no surprise that San Marino assessed a high levy prior to Proposition 13. This translates today into a high retention rate for the taxes paid by property owners. With each $1.00 paid by the taxpayer, the City gets back $0.24.

The summary below shows that San Marino has the 3rd highest rate of retention in Los Angeles County.

Los Angeles County
General Fund Retention of Property Tax Payments
Rank Ci ty Retention
1 2
Ci ty of Los Angeles
Ci ty of South Pasadena
City of San Marino
Ci ty of Pomona

26.29%

24.00%

23.64%

23.35%

21.91%

21.66%

21.09%

20.30%

18.47%

18.16%
3 4
5 Ci ty of Sierra Madre
Ci ty of Long Beach
Ci ty of Pasadena
6 7
8 Ci ty of Hermosa Beach
9 Ci ty of Burbank
10 Ci ty of La Verne
Attribution is given to Hdl Coren & Cone for much of the historical and contextual property tax information presented herein.
296 PAGE 680 of 885
The Public Safety Parcel Tax
Beginning in 1980, San Marino voters have repeatedly approved a parcel tax for public safety services. The County of Los Angeles refers to the parcel tax as a direct assessment. The parcel tax is non ad valorem, meaning that the tax is based on a per-parcel rate that varies based on city designated zone where the parcel is located -- not on the value of the property. A parcel tax based on property value would violate Proposition 13.

Parcel taxes require two-thirds voter approval. Parcel taxes are less common in cities and more common in school districts and special districts.

Use of Proceeds
For FY 2024-25, parcel tax rates will increase 0% from FY 2023-24 levels. The parcel tax will generate approximately $3.5 million for the operations of the Police and Fire departments. The tax does not fully fund the departments, however; the tax supports approximately 21% of their operating costs. The remaining portion of Police and Fire funding comes from other Police and Fire functional revenues and transfers from the City’s General Fund. The necessary transfer from the General Fund is estimated at $12.3 million.

The accounting records for the parcel tax are kept separate from the General Fund.

Historical Collections
The parcel tax changes from year to year according to the levy rate imposed by the City Council and, to a lesser degree, by the change in the total number of assessed parcels in the City. As shown in the following table, over the past ten years, the parcel tax has funded between 21% and 29% of total Police and Fire operating costs.

Public Safety Tax History
Growth in Collections Over
Prior Year
Property Tax
as % of
Year Measurement
Audited
Amount
2,938,883
$ % Public Safety Fund
Fiscal Year 2015-16
Fiscal Year 2016-17
Fiscal Year 2017-18
Fiscal Year 2018-19
Fiscal Year 2019-20
Fiscal Year 2020-21
Fiscal Year 2021-22
Fiscal Year 2022-23
Fiscal Year 2023-24
Fiscal Year 2024-25
29%
26%
29%
29%
27%
26%
25%
23%
22%
21%
Audited
Audited
Audited
Audited
Audited
Audited
Audited
Projected
Estimated
3,093,737
3,220,338
3,357,200
3,431,755
3,426,827
3,421,901
3,439,456
3,528,294
3,528,294
154,854 5.27%

4.09%

4.25%

2.22%
-0.14%
-0.14%

0.51%

2.58%

0.00%
126,601
136,862
74,555
(4,928)
(4,926)
17,555
88,838
-
297 PAGE 681 of 885
RESOLUTION NO. R-24-17

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ADOPTING THE

OPERATING AND CAPITAL BUDGET FOR THE FISCAL
YEAR 2024-25 AND APPROPRIATING THE AMOUNTS

SPECIFIED THEREIN FROM THE FUNDS AND FOR THE

PURPOSES INDICATED
WHEREAS, the City Council has received the City Manager’s proposed Operating and Capital Budget for the Fiscal Year 2024-25 beginning on July 1, 2024; and WHEREAS, a copy of the proposed budget was on file in the Office of the City Clerk and at the Public Library for public review; and
WHEREAS, the City Council conducted study sessions on the proposed Budget on January 26th, March 13th, March 29th, and April 26th, 2024; and WHEREAS, on May 31st, at a duly noticed City Council meeting, the City Council reviewed and considered the final budget document that was submitted to the City Council by the City Manager.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. That the Operating Budget and Capital Budget for the Fiscal Year 2024- 2025, on file in the Office of the City Clerk of the City of San Marino, incorporated herein by reference, is herewith adopted as amended by the City Council on May 31st, 2024 as the official Operating and Capital Budget for the City of San Marino for the Fiscal Year 2024-2025 beginning July 1, 2024 and the respective amounts specified therein are appropriated for their designated purpose.

SECTION 2. That total estimated revenues, from all funds and sources, are $39,481,122; total proposed expenditures, from all funds and sources, are $54,940,162; and total transfers in/out between funds are $14,667,442.

SECTION 3. That the City Council approves total budgeted appropriations and any amendments throughout the fiscal year. This appropriated budget covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

SECTION 4. That the City Clerk shall certify to the adoption of this Resolution. 298 PAGE 682 of 885
CITY OF SAN MARINO RESOLUTION NO. R-24-17

PAGE TWO
PASSED, APPROVED AND ADOPTED this 31st day of May, 2024. ________________________________
STEVEN W. HUANG, DDS
MAYOR
ATTEST:
__________________________

ALISON WALKER,

CITY CLERK

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF SAN MARINO
)
) ss.
)
I, ALISON WALKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-24-17 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 31st day of May 2024, and the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
299 PAGE 683 of 885
RESOLUTION NO. R-24-18

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ESTABLISHING THE

APPROPRIATIONS LIMIT AND APPROPRIATIONS
SUBJECT TO LIMITATION FOR FISCAL YEAR 2024-25
WHEREAS, Article XIII-B of the California State Constitution requires that each entity of government determine and adopt an Appropriations Limit for each fiscal year; and
WHEREAS, Proposition 111 requires a recorded vote of the City Council regarding which of the annual adjustment factors have been selected each year, and WHEREAS, the local voters of San Marino have approved an increase in the City’s appropriations limit consistent with the maximum projected aggregate collection authorized by the levy of the Public Safety Parcel Tax, in accordance with Section 11 of Ordinance No. O-19-1351.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. The annual adjustment factors used in the calculation of the Fiscal Year 2024-25 Appropriations Limit are the City population change of 0.23% and the change in California Per Capita Personal Income of 3.62%.

SECTION 2. The FY 2024-25 Appropriations Limit for the City of San Marino for the Fiscal Year 2024-25 is hereby determined to be $34,373,230 in accordance with calculations contained in Exhibit A hereto.

SECTION 3. Appropriations designated in the Fiscal Year 2024-25 Proposed Budget that are subject to the limit total $27,031,408, representing an amount that is 79% of the limit.

PASSED, APPROVED AND ADOPTED this 31st day of May, 2024. _______________________________
STEVE W. HUANG, DDS
MAYOR
ATTEST:
__________________________

ALISON WALKER,

CITY CLERK
300 PAGE 684 of 885
CITY OF SAN MARINO RESOLUTION NO. R-24-18

PAGE TWO

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF SAN MARINO
)
) ss.
)
I, ALISON WALKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-24-18 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 31st day of May 2024, and the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
301 PAGE 685 of 885

EXHIBIT A
City of San Marino
Fiscal Year 2024-25
Gann Appropriations Limit Calculation
2023-24 Base Limit: $ 29,697,622
2024-25 Change in CA Per Capita Income
2024-25 Change in City Population:

3.62%

0.23%
2024-25 Combined Adjustment Factor
2024-25 Limit Before Voter Approved Override

1.0386
30,844,936
3,528,294
$
2024-25 Voter Approved Override - Public Safety Parcel Tax $ 2024-25 Appropriations Limit $ 34,373,230
2024-25 Amount Subject to Appropriations Limit
2024-25 Percentage of San Marino Appropriations Subject to Limit $ 27,031,408
79%
302 PAGE 686 of 885

EXHIBIT B
Implications of the Gann Appropriations Limit
In November 1979, California voters followed up the tax limitations of 1978’s Proposition 13 with an amendment to the State Constitution to limit the growth of government spending. A voter initiative, Proposition 4, was passed into law in 1979 and later amended by Proposition 111 in 1990. This spending limit, commonly known as the “Gann Limit,” was named after Proposition 4’s sponsor Paul Gann, appears in the state Constitution as Article XIIIB. The Gann Limit creates a restriction on the amount of tax proceeds that a government agency may receive and appropriate in any one year.

The limit is based on actual appropriations from the 1986-87 base year. Increases to the limit are allowed each year based on specified growth factors. Inflationary adjustments are based on changes in California per capita personal income or the change in nonresidential assessed valuation. Population adjustments are based on changes in the population of the City or Los Angeles County.

Since 1980, San Marino voters have approved a public safety parcel tax for public safety services and, at the same time, have approved an override of the City’s appropriations limit for this parcel tax revenue, to increase the limit by the amount of the annual parcel tax levy.

The City of San Marino’s FY 2024-25 Appropriations Limit was adopted by resolution on May 31, 2024 as required by the California Government Code. The City’s FY 2024-25 appropriations limit is $34,373,230 and its appropriations subject to limitation is $27,031,408. The appropriations margin, the difference between the limit and the appropriations subject to limitation, is therefore $7,341,822, and appropriations subject to limitation are 79% of the limit.

For the past five fiscal years, appropriations subject to limitation have ranged between 66% and 83% of the legal limit. The FY 2024-25 limit is within this same range, indicating that the legal limit has been increasing at a pace roughly in line with the growth in appropriations subject to limitation.

FY 2024-25 is the first year since FY 2018-19 that the population factor used to adjust the City’s annual appropriations limit is positive. In years where there are negative population factors, the limit each year will grow by less than the annual inflation rate, which may result in a decrease in the City’s appropriations margin in future years. 303 PAGE 687 of 885

THIS PAGE LEFT BLANK INTENTIONALLY
304 PAGE 688 of 885
City of San Marino
Schedule of Fees for Service - Fiscal Year 2024-25
Community Development:
$3,235 per application

plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater $1,525 per application
S-001
S-002
S-003

MAJOR CONDITIONAL USE PERMIT

plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater $2,615 per application

MINOR CONDITIONAL USE PERMIT

MAJOR VARIANCE REVIEW

plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater $1,345 per application

plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater $170 per application
S-004
S-005

MINOR VARIANCE REVIEW

MINOR EXCEPTION REVIEW
$865 per application

plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-006 MAJOR DESIGN REVIEW
$585 per application

S-007
S-008
S-008A
S-008B
S-009
S-010
S-011
MINOR DESIGN REVIEW plus penalty fee equal to 5% of valuation or $2,500, whichever is greater $305 per application
$45 per application
$60 per application
$240 per application
$100 per application
$865 per application

ADMINISTRATIVE DESIGN REVIEW

ACCESSORY DWELLING UNIT PERMIT

PRELIMINARY ZONING CLEARANCE

MAJOR PLOT PLAN

MINOR PLOT PLAN

ENVIRONMENTAL NEGATIVE DECLARATION
$10,000 deposit with charges at the fully allocated hourly rates for all S-012 ENVIRONMENTAL IMPACT REPORT REVIEW personnel involved plus any outside costs. 3-4 lots - $2,935 per map plus $2,000 deposit with charges to recover actual costs for City Engineer
5+ lots - $5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs
S-013
S-014

TENTATIVE MAP REVIEW

LOT SPLIT REVIEW
Plus surety bond equal to the cost of work to be done
$2,935 per application plus $2,000 deposit with charges to recover actual costs for City Engineer

Plus surety bond equal to the cost of work to be done
$320 per application plus $2,000 deposit with charges to recover actual costs for City Engineer

S-015
S-016
S-017
S-018
S-019
S-020

LOT LINE ADJUSTMENT/LOT MERGER

REVERSION TO ACREAGE REVIEW

AMENDED MAP REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

CITY BOUNDARY CHANGE REVIEW

ANNEXATION REQUEST REVIEW
SPHERE OF INFLUENCE AMENDMENT REV.
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
305 PAGE 689 of 885
City of San Marino
Schedule of Fees for Service - Fiscal Year 2024-25
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-021
S-022
S-023

SPECIFIC PLAN REVIEW

SPECIFIC PLAN AMENDMENT REVIEW

GENERAL PLAN AMENDMENT REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$1,030 per application
$1,030 per application
$190 per application
$120 per application
$470 per application
$470 per application
$170 per application
S-024
S-025
S-026
S-027
S-028
S-029
S-030
S-032
S-033
S-035
S-036

CHANGE OF ZONE REVIEW
MODIFICATION TO COND. USE PERMIT

MODIFICATION TO VARIANCE
MODIFICATION TO PC/DRC DESIGN REV.

MODIFICATION TO ADMIN DESIGN REVIEW

PARKING REVIEW

PAVING PERMIT

TEMPORARY USE PERMIT

SIDEWALK DINING PERMIT

DUMPSTER ENCROACHMENT PERMIT

TREE REMOVAL PERMIT - PRIVATE
$310 per application
$105 per application
$415 per application
$2,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$70 per application
$40 per letter
$20 per permit
S-038
S-039
S-040
S-041

BUILDING RELOCATION REVIEW
RESIDENTIAL CERT. OF COMPLIANCE

TITLE COMPANY ZONING LETTER

LEAF BLOWER PERMIT
Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$130 per application
S-043
S-044
S-045

STUDY REVIEW

PLANNING EXTENSION OF TIME
PUBLIC NOTICE MAILING $70 per mailing
Story Poles - $1,000 deposit
On-Site Poster - $75 per poster
$905 per appeal
$905 per appeal
$680 per appeal
$545 per appeal
$60 per application
$60 per application
$70 per application
$40 per application
$125 per parcel
$17 plus actual copy costs
7% of all Building/Plumbing/Mechanical/Electrical permit fees 7% of all Building/Plumbing/Mechanical/Electrical permit fees S-045A
S-046
S-047
S-048
S-049
S-050
S-051
S-052
S-053
S-053A
S-054
S-056
S-056A

PROJECT STORY POLE/ON-SITE NOTICING

APPEAL TO THE CITY COUNCIL

APPEAL TO THE PLANNING COMMISSION
APPEAL TO THE DESIGN REVIEW COMM.

APPEAL OF PRIVATE TREE REMOVAL PRMT

WINDOW/ROOF MAT'L CHANGE ADMIN REV

WINDOW CHANGE ADMIN REVIEW

PARKWAY LANDSCAPE PLAN ADMIN REVIEW

WIRELESS COMMUNICATION ADMIN REV

UNINHABITED PROPERTY REGISTRATION

COPY OF CITY MAP

GENERAL PLAN MAINTENANCE

COM DEV TECHNOLOGY SURCHARGE
First violation - not exceed to $100
Second violation of same ordinance - not to exceed $200 within one year Each additional violation of same ordinance - not to exceed $500 within one year
Violation of local building and safety codes:

First violation - not exceed to $130
Second violation of same ordinance - not to exceed $700 within one year Each additional violation of same ordinance - not to exceed $1,300 within one year
Second violation of same ordinance - not to exceed $200 within one year Each additional violation of same ordinance - not to exceed $500 within S-056B one year
S-057

ADMINISTRATIVE FINE
BUILDING PLAN CHECK/INSPECTION Charge 90% of the LA County fees.

Building - $115 per application
S-058 CERTIFICATE OF OCCUPANCY Fire - $140 per application 306 PAGE 690 of 885
City of San Marino
Schedule of Fees for Service - Fiscal Year 2024-25
S-059
S-100

SPECIAL PERMIT INVESTIGATION

FIRE PLAN REVIEW
$195 per investigation
Residential - $240 per plan
Commercial - $325 per plan

Each type of fire protection plan is charged separately.

Residential - $240 per plan
Commercial - $325 per plan

S-101
S-102
S-103

FIRE INSPECTION

FIRE RE-INSPECTION

FIRE FLOW TEST WITNESS
Each type of fire protection plan is charged separately. $145 per re-inspection
$240 per test
In Town Business - $100 per application
Out of Town Business - $25 application
Business Sticker - $1 each

Appeal to the City Council of City Manager Business License decision - $50 Duplicate Business License - $10 S-145 NEW BUSINESS REGULATION PROCESS. $15 per renewal
$1 per business sticker

Appeal to the City Council of City Manager Business License decision - $50 Duplicate Business License - $10
$8 per application
S-146
S-147
S-150

RENEW BUSINESS REGULATION PROCESS

BUSINESS LICENSE CHANGE OF ADDRESS
GARAGE SALE PERMIT $8 per permit
4 or fewer employees - $50.00 per year
5 - 10 employees - $75.00 per year
11 - 20 employees - $100.00 per year
BUSUNESS LICENSE: WHOLESALE/RETAIL SALES - EATING 21 - 30 employees - $150.00 per year S-160 ESTABLISHMENTS OR PROFESSIONAL SERVICES 31 or more employees - $200.00 per year .

Electrical - "C10" - $200.00 per year
Landscape - "C27" - $100.00 per year
Painting - "C33" - $100.00 per year
Plumbing - "C36" - $200.00 per year
Classifications - "C15, 17, 55, 61" - $100.00 per year
All Other Classifications - $200.00 per year
Vehicle Fees: Required for any vehicle used to conduct business in San Marino
S-161 BUSINESS LICENSE: CONTRACTORS 2 vehicles (up to 4 with Worker Compensation Policy) - No Extra Charge Gardeners (owner and 1 vehicle) - $35.00 per year
Each additional employee/vehicle - $25.00 per year
Estate Sales/Auction Companies - $100.00 per day
Pest Control (4 vehicles) - $100.00 per year
.

Transport for Hire (excluding taxicab service) - $100.00 per year Taxicab Service - $12.00 per vehicle operating at a city taxi stand Refuse Collection - $250, plus wheeled vehicle fee
Theater - $250.00 per year
Video/Vending Machine - $5.00 per machine per year
Fortune Teller - $50.00 per year
Home Occupation - $50.00 per year
Handyman (less than $500/job, 1 vehicle) - $50.00 per year Pawn Broker - $400.00 per year
Pool Cleaning (1 vehicle) - $50.00 per year
S-162 BUSINESS LICENSE: SPECIAL CATEGORIES Special Advertising - $50.00 per year 307 PAGE 691 of 885
City of San Marino
Schedule of Fees for Service - Fiscal Year 2024-25
1 vehicle - $50.00 per year
2-3 vehicles - $100.00 per year
4-6 vehicles - $150.00 per year
7-10 vehicles - $200.00 per year
More than 10 vehicles - $250.00 per year
Vehicle stickers are required for each vehicle to be used in the City of San S-163 BUSINESS LICENSE: WHEELED VEHICLES (Delivery/Trucking) Marino.

S-164 ENVIRONMENTAL PLAN CHECK $160 per application
Police:

First three responses in a calendar year - No Charge
Fourth response - $100 Fifth response - $250
Sixth and subsequent responses - $500
Robbery Alarm:

First three responses in a calendar year - No Charge
Fourth response - $200 Fifth response - $500
S-069
S-070

POLICE FALSE ALARM RESPONSE

POLICE ALARM PERMIT - NEW
Sixth and subsequent responses - $1,000
$15 per permit

Submitted after January 31 - additional $100 penalty
$15 per permit

Second Year with no False Alarms in previous year - No Charge More than 60 days late - additional $100 penalty
One Night - $5
Long Term - $50
$190 per permit
S-071 POLICE ALARM PERMIT - RENEWAL
S-072
S-073

OVERNIGHT PARKING PERMIT

BUS/VAN/VALET PARKING PERMIT
DUI/Arrestable Offense - $190 per vehicle
Other - $150 per vehicle
$135 per scooter
S-074
S-074A
S-075

VEHICLE IMPOUND/RELEASE

SCOOTER IMPOUND RELEASE
VEHICLE VERIFICATION SERVICE $35 per vehicle
Resident or SMPD issued citation - No Charge
S-076 CITATION SIGN-OFF SERVICE Non-Resident or non-SMPD issued citation - $35 per citation $15 per vehicle

S-077
S-078

AUTO REPOSSESSION PROCESSING

POLICE HOUSE WATCH
Fee is set by State law.
$5 per day
308 PAGE 692 of 885
City of San Marino
Schedule of Fees for Service - Fiscal Year 2024-25
Fee is set by R-23-03:

New Application - $25
Renewal Application - $25
Amended Application - $10
LiveScan Fee at New Application - $113 ($93 DOJ Fee + $20 SMPD Roll Fee) LiveScan Fee at Renewal Application - $72 ($52 DOJ Fee + $20 SMPD Roll Fee)
Psychological Exam at New Application -$150
Psychological Exam at Renewal Application -$0 ($150 if required) Processing Fee - $228.42 (3 Hours of Detective Time ($76.14/per Hour)) 20% of the license fee is collected upon filing of the initial application and is non-refundable. The balance of the fee is collected on issuance of the license.

Local fees may increased by a Consumer Price Index (CPI) escalator. Fees charged or set by Department of Justice (DOJ) increase based on determinations by the DOJ.

Actual costs incurred for all responding personnel up to $12,000. $80 per application
Annual Fee - $255 per application plus any Department of Justice fees Annual Fee - $255 per application plus any Department of Justice fees $145 per application plus any Department of Justice fees $325 per application plus any Department of Justice fees $35 per sign
S-079
S-080
S-081
S-084
S-085
S-086
S-087
S-088
S-089
S-090

CONCEALED WEAPON PERMIT

DUI EMERGENCY RESPONSE

POLICE CLEARANCE LETTER

FIREARMS DEALER PERMIT

FORTUNETELLER PERMIT

MASSAGE THERAPIST PERMIT

POLICE BUSINESS BACKGROUND PERMIT

REMOVAL OF ILLEGAL SIGN

SPECIAL EVENT/PARADE PERMIT

SPECIAL EVENT STANDBY SERVICE
Based on a review by staff, an estimate of the fee will be determined.

Actual cost of the employee, minimum 4 hours
Charge the fully allocated hourly rate for all responding personnel plus any outside costs.
$785 per booking
S-091
S-092

SPECIAL POLICE RESP-UNLAWFUL GATHER

BOOKING SERVICE
One year dog license: Spayed/Neutered - $25 Non-Spayed/Neutered - $60 Dog License Late Payment Penalty - $25
Lost Dog License Tag - $25
1st impound - $38
2nd impound - $88
3rd and subsequent impounds - $193

S-093
S-094

ANIMAL REGULATION
FINGERPRINTING ON REQUEST $20 per person
Non-Public Records Act Request - $20
Public Records Act Request:

First five pages - No Charge
Each additional page - $0.20 per page
$5 per photo/disc
S-095
S-096

POLICE REPORT COPY

POLICE PHOTOGRAPH/DISK COPY
Fees are set by the Courts:

$6 per 15 minutes plus $0.10 per page
S-097
S-098

DOCUMENT SUBPEONA

CIVIL SUBPEONA
Per Government Code, section 68096.1(b):

$150 per officer per day
309 PAGE 693 of 885
City of San Marino
Schedule of Fees for Service - Fiscal Year 2024-25
Deposit determined by staff with charges at the fully allocated hourly rate for all personnel involved plus any outside costs.

Per State Vehicle Code, Section 39004:

S-099
S-114

CRIME ANALYSIS RESEARCH/FILE CREATE
New - $4
Transfer - $2
Replacement - $2
Renewal - $2 BICYCLE REGISTRATION
Fire:

S-104
S-105

TENT FIRE INSPECTION

MOTOR VEH FUEL DISP STA FIRE REV
$345 per permit
Charge actual contract costs
Charge the fully allocated hourly rates for all staff involved plus any outside costs.
$585 per permit
$230 per third and subsequent inspections
First two responses in a calendar year - No Charge
Third response - $150
Fourth and subsequent responses - $300
Actual costs incurred for all responding personnel
S-106
S-106A
S-107

SPECIAL FIRE EQUIPMENT INSP/APPROVE

FIREWORKS DISPLAY REVIEW/INSPECTION
ENGINE COMPANY 3RD BUSINESS INSPECT
S-108
S-109

FIRE FALSE ALARM RESPONSE

NEGLIGENT INCIDENT FIRE RESPONSE
Charge the actual cost of clearing the lot plus $235 per hour for reinspections due to non-compliance.

If the cause of the fire is determined to be arson and the responsible person can be identified, then charge the full costs of the response and the S-110
S-111

HAZARD/WEED ABATEMENT
FIRE INVESTIGATION investigation.

The City charges the rates used by Los Angeles County.

In addition, the City charges the following fees:

Non-Resident No Transport Service at Scene - $100
Non-Resident Surcharge - $200
Special Charges including specialized services, consumable supplies, and S-112 EMERGENCY MEDICAL TRANSPORT
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge
Each additional page - $0.20 per page
Actual cost of the employee, minimum 4 hours
S-113
S-166

EMERGENCY INCIDENT REPORT COPY

SPECIAL EVENT STANDBY SERVICE
Recreation:

S-115 YOUTH SERVICES See Resolution No. R-23-25
See Resolution No. R-23-25
See Resolution No. R-23-25
See Resolution No. R-23-25
See Resolution No. R-23-25
See Resolution No. R-23-29
See Resolution No. R-23-25
Park Weekend Admission Fee - Non-Resident - $4
Park Group Activity Permit:

Resident - $145
S-116 ADULT SERVICES
S-117 COMMUNITY EVENTS
S-118
S-119
S-119A
S-120

CONTRACT RECREATION ACTIVITIES

RECREATION FACILITIES OPS/RENTALS

SAN MARINO COMMUNITY CENTER RENTALS

AQUATICS PROGRAMS
Non-Resident - $290
Sports Activity Permit:

Resident - $85
Non-Resident - $170
Park Group Activity Permit Late Fee - $25
Park Closure Fee - $2,800 per day plus any staff costs and loss of revenue S-121 LACY PARK RESERVATION PROCESSING
310 PAGE 694 of 885
City of San Marino
Schedule of Fees for Service - Fiscal Year 2024-25
Up to first week of class - $15 per refund
During second week of class - 20% of the class fee ($15 minimum) No refunds after the second week of class
See Resolution No. R-23-25 S-127 RECREATION REFUND PROCESSING Library:

S-128
S-129
S-130

INTER-LIBRARY LOAN PROCESSING

LIBRARY ITEM RESERVATION

REPLACEMENT OF LOST LIBRARY CARD
$6 per item
$0 per item
$3 per card
$20 processing fee per item plus:

Magazine - Cost of Item
Inter-Library Loan - cost to lender
Books, General Collection - cost of item
Media - cost of item
S-131
S-132
REPLACE LOST/DAMAGED LIBRARY MAT.

LIBRARY OVERDUE ITEM PROCESSING
Book and Materials - $0.25 per day, $5 maximum
Feature Film DVD - $1.50 per day, $10 maximum
Inter-Library Loan Items - $2 per day, charged by lender Fee is set by the federal government:

S-133
S-134
S-137

PASSPORT APPLICATION PROCESSING

PASSPORT PHOTOGRAPH PROCESSING

LIBRARY FACILITY RESERVATION
$35 per application plus actual cost for Priority Express Mail $15 per photo set
See Resolution No. R-23-25
Public Copier - $0.15 per page
Computer Printout - $0.15 per page
Color Copy - $1 per page
S-139 LIBRARY PHOTOCOPY SERVICE Oversize Paper - $0.25 per page Public Works:
$2,000 deposit with charges to recover actual costs staff and outside costs, such as City Attorney
$700 per application
S-031
S-037

RIGHT-OF-WAY LICENSE AGREEMENT

TREE REMOVAL PERMIT - PUBLIC R-O-W
Plan Check - $100 per plan
Inspection - $300 per project

Deposit determined by staff with charges at the fully allocated hourly rates S-055
S-060

ENGINEERING PLAN CHECK/INSPECTION

CONCRETE ENCROACHMENT PERMIT
$270 per permit

If this permit is in conjunction with other concrete encroachment permits, then the first permit with the highest fee is charged at 100% of the fee and the remaining concrete permits are charged at 50% of the fee. $380 per permit
$145 per permit plus $35 per permit if encroachment is in the parkway. $145 per permit
S-063
S-064
S-064A
S-064B
S-066

CURB CORE ENCROACHMENT PERMIT

PAVEMENT REPAIR/REPLACE ENCR PERMIT
UTIL. INVESTIGATION ENCROACH PERMIT

NON-CONSTRUCTION ENCROACH PERMIT
SEWER LATERAL INSTALLATION PERMIT $380 per permit
$285 per permit plus $65 per day after the first day

S-067 TRAFFIC CONTROL INSPECTION plus 12%-15% of the above fee for recovery of City Engineer costs. 311 PAGE 695 of 885
City of San Marino
Schedule of Fees for Service - Fiscal Year 2024-25
In-House:

Local Street - $115 per plan
Collector/Arterial Street - $200 per plan

S-068 TRAFFIC CONTROL PLAN CHECK Contract - Actual Costs The average cost per housing unit/business is $53.15 per year, or $4.43 per month.

If the City decides to recover these costs it should perform a Sewer Rate Study to determine the equitable amount to charge each of the variation of users in the City S-141
S-143
S-144

SEWER SERVICES
Charge the actual cost of repair, including City staff at the fully allocated

CITY PROPERTY DAMAGE REPAIR

RIGHT OF WAY SPILL RESPONSE
hourly rates.

Charge the actual cost of clean up, including City staff at the fully allocated hourly rates.

Administration:

S-148 INSUFFICIENT FUNDS CHECK PROCESSING $50 per returned check $35 per check

S-149 CHECK REISSUANCE Payroll Check - No Charge
$460 per day processing fee plus:

Private Property - $500 per day
Public Streets - $2,500 per day
Public Parks & Buildings - $2,000 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid
S-152 FILM PERMIT
$135 per day processing fee plus:

Public Streets - $1,000 per day
Public Parks & Buildings - $1,000 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid

S-153
S-154

STILL PHOTO PERMIT
OLD MILL PHOTO PERMIT $250 for 2 hours
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge
Each additional page - $0.20 per page
Copies by a third party vendor - Actual Cost
FPPC Copies - four years old or less - $0.10 per copy
S-155
S-156
S-157

DOCUMENT REPRODUCTION

DOCUMENT CERTIFICATION

ELECTRONIC FILE COPY
$45 per document
$5 per media device
Fee is limited by State law (Elections Code Section 10228):

S-158 CANDIDATE FILING PROCESSING $25 per candidate
Fee is limited by State law (Elections Code Section 9202(a)):

$200 per initiative, refunded if within one year of filing the notice of intent, the elections official certifies the sufficiency of the petition. $185 per permit
S-159
S-160
S-161

INITIATIVE FILING PROCESSING

SOLICITATOR PERMIT
CREDIT CARD PROCESSING 2.7% of the amount charged
312 PAGE 696 of 885
Glossary
Accounts Payable
A short-term liability account reflecting amounts owed to private persons or organizations for goods and services received by a government.

Accounts Receivable
An asset account reflecting amounts due from private persons or organizations for goods and services furnished by a government (but not including amounts due from other funds or other governments).

Accrual Basis of Accounting
A basis of accounting that recognizes the financial effect of transactions, events, and interfund activities when they occur, regardless of when cash transactions occur.

Adopted Budget
The City Council approved annual budget establishing the legal authority for the expenditure of funds as set forth in the adopting City Council budget resolution.

American Rescue Plan Act of 2021 (ARPA)
On March 11, 2021, President Joseph R. Biden signed into law the American Rescue Plan Act of 2021 (ARPA), a $1.9 trillion federal aid package designed to help the American people and the American economy recover from the prolonged impacts felt from COVID-19. This legislation provides direct payments to eligible individuals, extends federal supplemental unemployment benefits, increases funding for the Paycheck Protection Program, provides funds for housing stabilization, provides funds to help schools reopen safely, and provides funds for COVID-19 testing, vaccination, and treatment, among a number of other provisions that assist local businesses and individuals who have been impacted by the pandemic. The legislation also includes $350 billion in direct financial relief for all state, local, tribal, and territorial governments.

Amortization
The process of decreasing or allocating a lump sum amount over a period of time, particularly for loans and other forms of finance, including interest and other finance charges.

Annual Comprehensive Financial Report (ACFR)
The official annual report of the City’s financial condition at the conclusion of the fiscal year. The report is prepared to conform to Generally Accepted Accounting Principles (GAAP) for governmental units and presentation of the financial data in conformity with the Adopted Budget.

Appropriation
Legal authorization granted to the City Manager by the City Council to expend monies, and/or to incur legal obligations for specific departmental purposes. An appropriation is usually limited in amount, as well as to the time when it may be expended. 313 PAGE 697 of 885
Assessed Valuation
A dollar value placed upon real estate or other property by Los Angeles County as a basis for levying property taxes.

Assets
Property owned by a government, which has monetary value.

Audit
Prepared by an independent certified public accountant (CPA), the primary objective of an audit is to determine if the City’s financial statements fairly present the City’s financial position and results of operations in conformity with GAAP.

Authorized Positions
Permanent positions authorized in the budget to be employed during the fiscal year.

Basis of Accounting
The timing of recognition, that is, when the effects of transactions or events are recognized for financial reporting or budgeting purposes. There are three bases of accounting for government agencies: (1) cash basis (when cash is received or paid), (2) accrual basis (when the underlying transaction or event takes place), and (3) modified accrual basis (revenues are recognized in the accounting period in which the fund liability occurred).

Balance Sheet
A statement purporting to present the financial position of an entity by disclosing the values of its assets, liabilities, and equities as of a specific date.

Balanced Budget
When the total of revenues and other financing sources is equal to or greater than the total of expenditures and other financing uses, the budget is balanced.

Beginning Fund Balance
Fund balance available in a fund from the end of the prior year for use in the following year.

Bond
A city may raise capital by issuing a written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, together with periodic interest at a special rate.

Bond Rating
An evaluation of a bond issuer’s credit quality ability to pay the principal and interest on time and in full.
314 PAGE 698 of 885
Budget
A plan of financial and program operation listing an estimate of proposed appropriations or expenses and the proposed means of financing them, for a particular time period. The budget is proposed or preliminary until it has been adopted by the City Council.

Budget Adoption
Formal action by the City Council, which sets the spending plan for the year.

Budget Calendar
The schedule of key dates or milestones that a government follows in preparation and adoption of a budget.

CalPERS
State of California Public Employees’ Retirement System.

Capital Asset
A tangible, fixed asset that is long-term in nature, of significant value, and obtained or controlled as a result of past transactions, events, or circumstances. Fixed assets include land, buildings, equipment, improvements to buildings, and infrastructure (i.e., streets, highways, bridges, and other immovable assets). A capital asset is defined as an asset with a useful life extending beyond a single accounting period.

Capital Budget
A financial plan of proposed capital improvement projects and the means of financing them for a given period of time.

Capital Improvement Projects (CIP)
Improvements that have a useful life of 3 years or more, or involve public works construction. The City may own completed projects, or the City may maintain a legal interest in the completed project. Examples of projects owned by the City include a new park, street resurfacing, modifications to buildings, and construction of water mains. An example of a project in which the City maintains a legal interest is a privately-owned housing project with an outstanding promissory note to the City.

Cash Basis of Accounting
A basis of accounting that recognizes revenues and expenses when cash is received or disbursed.

City Manager’s Transmittal Letter
A discussion of the budget as presented in writing by the City Manager to the City Council. The message contains an explanation of the principal budget items and summarizes the budget relative to the current year adopted budget.
315 PAGE 699 of 885
Consumer Price Index (CPI)
A statistical description of price levels provided by the U.S. Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation.

Critical Success Factors
Strategic work objectives that require action by all City departments.

Department
An operational and budgetary unit, or a group of related operations within a functional area.

Debt
An obligation resulting from the borrowing of money or from the purchase of goods and services.

Debts of governments include bonds, time warrants, and notes.

Debt Financing
Issuance of bonds and other debt instruments to finance municipal improvements and services.

Deficit
The excess of an entity’s liabilities over its assets, or the excess of expenditures or expenses over revenue during a single accounting period.

Depreciation
(1) Expiration in the service life of capital outlay assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. (2) The portion of the cost of a capital asset that is charged as an expense during a particular period.

Division
An organizational unit consisting of program(s) or activity(ies) within a department that provides services or a product.

Environmental Impact Report (EIR)
An analysis of the environmental implications related to a specific action. For example, the increase in traffic in an area proposed for new development.

Expenditure
The payment made for cost of services rendered, materials, equipment, and capital improvements.

Expense
Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest, or other charges.
316 PAGE 700 of 885
Expense Category
Three expense object categories: Personnel, Services & Supplies, and Debt Service.

Fee
The payment for direct receipt of a public service by the party who benefits from the service.

Fiscal Year (FY)
A twelve-month accounting period of time to which the budget applies; for San Marino, it is July 1 through June 30.

FTE
Full Time Equivalent Employee (FTE) Hours per year = 1.0 Full-Time Equivalent position.

Fund
An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. There are two major types of fund:

Governmental (general, special revenue, debt service, capital projects, and permanent) and Proprietary (enterprise and internal service).

Fund Balance
The amount of financial resources immediately available for use. Generally, this represents the excess of unrestricted current assets over current liabilities.

Gann Appropriation Limit
Article XIIIB of the State constitution was amended by Proposition 4 (Gann initiative) in 1979.

Article XIIIB limits growth in the spending of tax proceeds to tax proceeds appropriated in the "base year" of 1978-79 times the product of the allowable annual percentage change in a costof-living factor and the allowable annual percentage change in a population change factor. The cost-of-living factor is the larger of the annual percentage change in the State per capita personal income or the annual percentage change in the local non-residential assessed valuation due to new construction. The population change factor is the larger of the annual percentage change of the jurisdiction's population or the annual percentage population change of the county in which the jurisdiction is located.

General Fund
The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. Examples of departments financed by the General Fund include City Council, Community Services Department, and Parks & Public Works Department.

General Fund Reserves
A budgetary reserve set aside for emergency or unanticipated expenditures, revenue shortfalls, and/or unknown expenditures.
317 PAGE 701 of 885
General Obligation Bond
A type of bond that is backed by the full faith, credit, and taxing power of the City.

Generally Accepted Accounting Principles (GAAP)
Uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provide a standard by which to measure financial presentations. The primary authoritative body on the application of GAAP to state and local governments is the Government Accounting Standards Board (GASB).

Governmental Accounting
The composite activity of analyzing, recording, summarizing, reporting, and interpreting the financial transactions of governments.

Governmental Accounting Standards Board (GASB)
The authoritative accounting and financial reporting standard-setting body for government entities.

Governmental Fund
A fund type to account for tax-supported activities. There are five different types of governmental funds: the general fund, special revenue funds, debt service funds, capital projects funds, and permanent funds.

Grant
Contributions or gifts of cash or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility.

Infrastructure
Facilities on which the continuance and growth of a community depend on such as roads, water lines, sewers, public buildings, and parks.

Interfund Transactions
These budgetary transactions consist of quasi-external transactions which would be treated as revenues and expenditures if they involved organizations external to the governmental unit, reimbursements of expenditures initially made in one fund which are attributable to another fund, and operating transfers where monies are appropriated from one fund to another fund to reimburse expenses which are of benefit to the first fund. 318 PAGE 702 of 885
Internal Service Fund
Funds used to account for the financing of goods or services provided by one department or agency to other departments or agencies of a government, on a cost-reimbursement basis.

Liability
Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed, or refunded at some future date. Note: This term does not include encumbrances.

Line Item Detail
A budget that lists detailed expenditure categories (permanent salaries, utilities, travel, training, etc.) separately, along with the amount budgeted for each specified category.

Long-Term Debt
Debt with a maturity of more than one year after the date of issue.

Mission
A description of the basic purpose and responsibility of an organization.

Modified Accrual Basis of Accounting
A basis of accounting. Revenues are recognized in the accounting period in which they become available and measurable; expenditures are recognized in the accounting period in which the fund liability is incurred (if measurable), except for unmatured interest on general long-term debt and certain similar accrued obligations, which should be recognized when due.

Municipal Code
A compilation of City Council approved ordinances currently in effect. The code defines City policy in various categories, for example, traffic regulations, tree preservation, building regulations, and planning and zoning regulations.

Operating Budget
A financial, programmatic, and organizational plan for furthering the goals of the City through the departments, which does not include one-time capital improvements projects.

Ordinance
A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries unless it is in conflict with any higher form of law such as a State statute or constitutional provision. An ordinance has higher legal standing than a resolution.

Other Post-Employment Benefits (OPEB)
Other Post-Employment Benefits (OPEB) are post-employment benefits other than pension benefits, including, medical, dental, vision, life, and accidental death and dismemberment. 319 PAGE 703 of 885
Pay-As-You-Go Basis
A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing.

Personnel
A budget category which generally accounts for full-time, part-time, and temporary employees’ salaries, overtime costs, and fringe benefits for a particular division or program.

Program
An activity or division within a department which furthers the City’s objectives by providing services or a product.

Project
A temporary, unique action that has a defined beginning and end, with a defined scope and resources. Success is measured by the completion of milestones.

Proprietary Fund
Funds that focus on the determination of operating income, changes in net assets (cost recovery), financial position, and cash flows. There are two types of proprietary funds: Enterprise and Internal Service Funds.

Public Safety Parcel Tax Levy
A parcel tax adopted by San Marino voters on parcels of real property within the City. The parcel tax is to be used for the purposes of obtaining, providing, operating, and maintaining paramedic services, police equipment or apparatus therefore; paying the salaries and benefits to paramedic, police protection, and firefighting protection and prevention personnel; and for other necessary paramedic expenses, police protection expenses, and fire protection and prevention expenses of the City of San Marino.

Purchase Order
A document issued to authorize a vendor to deliver specified merchandise or render a specified service for a stated estimated price. Outstanding purchase orders are called encumbrances.

Re-Appropriation
The amount of money that is budgeted for a project in a prior year but is not spent or encumbered and needs to be appropriated again in the current year in order to continue the program originally intended.
320 PAGE 704 of 885
Resolution
A special order of the City Council which requires less legal formality than an ordinance in terms of public notice and the number of public readings prior to approval. A resolution has lower legal standing than an ordinance. The adopted City budget is approved by resolution and requires a majority vote of the Council members present at budget adoption time.

Revenue
Sources of income used to finance City governmental services.

Self-Insurance
A term often used to describe the retention by an entity of a risk of loss arising out of the ownership of property or the activity of the agency.

Services
A grouping of activities with common business goals organized by divisions.

Special Revenue Funds
A Special Revenue Fund is separately administered because restrictions have been placed on how revenues may be spent by the City Council, the State of California or the Federal government. Two examples are the State of California Gas Tax Fund and the Community Development Block Grant Fund that is administered by the Federal Government.

Services & Supplies
A budget category which accounts for all non-personnel expenses. Examples include office supplies, utility costs, legal advertising, equipment maintenance, small tool purchases, building/structure maintenance, and contractual services.

Taxes
Compulsory charges levied by a governmental unit for the purpose of financing services performed for the common benefit. This term does not include charges for services rendered only to those paying such charges, for example refuse collection. 321 PAGE 705 of 885

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5-Year Capital
Equipment and
Improvement
Plan
323 PAGE 707 of 885

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324 PAGE 708 of 885

TABLE OF CONTENTS
Cover memorandum to City Council..............................................................................................5 FY 2024-25 Capital Equipment Purchases and 5-year Equipment Expenditure Plan ......................7 FY 2024-25 Equipment Purchases by Department..................................................................10 Future Equipment Purchases....................................................................................................39 FY 2024-25 Capital Construction Programs and Projects and 5-year Expenditure Plan ............ 45 FY 2024-25 Capital Construction Programs and Projects by Infrastructure Category..........48 Future Capital Construction Programs and Projects ............................................................. 89 Status of FY 2023-24 Capital Equipment Purchases....................................................................123 Status of FY 2023-24 Capital Construction Programs and Projects...........................................137 325 PAGE 709 of 885

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326 PAGE 710 of 885
TO: Mayor Huang and Members of the City Council
Amber Shah, Director of Parks and Public Works/City Engineer May 31, 2024
FROM:

DATE:

SUBJECT: DRAFT FY 2024-25 CAPITAL BUDGET AND 5-YEAR PLAN

DEVELOPING A CAPITAL PLAN FOR THE FUTURE
The City Council has defined “well-maintained infrastructure” as a critical success factor in its strategic plan. To that end, developing and maintaining infrastructure is one of the City’s most important long- term responsibilities. Additionally, routine replacement of capital equipment items such as vehicles, maintenance equipment, and computers is necessary to ensure the City is operating in an efficient manner.

Given the City’s infrastructure needs and limited funding from year to year, it is important to have a plan in place that provides a multi-year strategic approach to implementing infrastructure and facility-related projects. This is the reason for developing a Capital Improvement Plan (CIP). The CIP is a guide to efficiently allocate resources over time for improving and replacing public infrastructure and facilities. Each year the CIP serves as a 5-year strategic plan for creating, maintaining, and funding present and future infrastructure.

A 5-year Capital Improvement Plan is also put in place for capital equipment and vehicles. Capital equipment encompasses public safety and public works vehicles and equipment, computer software, and office equipment. An organized management plan for these assets ensures that there is a suitable amount of sustainable tools to accomplish the City’s goals and that the City acts in a fiscally responsible manner related to acquisition, maintenance, replacement, and disposal of these items at the end of their service life.
2024-25 CAPITAL BUDGET AND 5-YEAR PLAN
The CIP document is organized by capital equipment and capital construction projects. All CIP request forms include a description and justification for the work, the year the request was first proposed, and the capital cost estimates per year including the specified fiscal year.

The City Council reviewed the capital equipment budget and capital construction proposals on March 29, 2024 and provided direction to staff regarding expenditures to include in the next 327 PAGE 711 of 885
capital improvement fund budget and any schedule or funding changes for specific projects. The final Fiscal Year 2024-25 Capital Improvement Plan incorporates the input of the City Council, as well as the Department Heads. As time progresses, some projects currently listed in future years may be shifted into the current year or pushed further out depending on the City’s needs.

Furthermore, projects that are not currently listed may be added if new needs are identified.

Overall, this document provides a roadmap that will help guide staff in implementing infrastructure and equipment improvements that are necessary to meet the community’s needs.

INFRASTRUCTURE CONDITION ASSESSMENTS
The following documents were used to prepare this plan:
• Facility condition assessments. Bureau Veritas. March 2021 and February 2022 • Pavement management plan. NCE. 2018 and May 2021.
• Re-envisioned recreation programming. April 2020.
• Stormwater condition assessment. Dudek. February 2021. • Wastewater collection system condition assessment. Dudek. May 2019. 328 PAGE 712 of 885
FY 2024-25 CAPITAL EQUIPMENT
BUDGET AND 5-YEAR EQUIPMENT

EXPENDITURE PLAN
329 PAGE 713 of 885

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330 PAGE 714 of 885
331 PAGE 715 of 885

FINANCE/IT

REQUESTS
332 PAGE 716 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Critical IT Infrastructure & Security Maintenance Capital Request
Description (Summary):

$ 0
FY

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) 2024-2025
$50,000 - 2 Palo Alto firewalls for City Hall, Fire, and Police. Palo Alto firewalls are next generation providing advanced protection from threats like ransomware, URL filtering, and real time threat analysis. Having 2 will provide redundancy and minimize downtime for upgrades. Will utilize SD-WAN to provide faster speeds and higher reliability for remote locations. $20,000 - Network Switches for Police and City Hall. Replace main City Hall/PD network switch with 2. This will provide proper segmentation for security and increase the backend speed and put us in proper network compliance for PD operations. 2025-2026
Currently the City's virtual hosts are not providing any redundancy or data protection. We will consolidate all hosts to City Hall and provide failover in case an entire host crashes. This will also provide quick recovery in case of ransomware infection. $165,000 - Virtual Host Server, small back up server, and back-up appliance purchase $70,000 - Licenses for operation of backup server configuration.

$ 0
FY

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In order to support effective public meetings and the transparency of City proceedings, it is necessary for the City to make certain upgrades to the audio and visual equipment within the City Council Chambers. Having experienced several years of technical issues with the current level of broadcast equipment within the Council Chambers, staff will explore the procurement of additional equipment in order to facilitate the successful recording and broadcasting of various City meetings. The procurement of new equipment will also aim to reduce the staff overtime currently incurred by various City personnel to operate the existing equipment within the Council Chambers.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 150,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: PC Replacement cycle
Capital Request
Description (Summary):

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) This request is to replace PC's for various City staff. The City is currently on a 5 year PC replacement schedule, next year will be the first year of the new cycle. Upgrading and replacing PC's are crucial for the day to day operations of the City. Furthermore, it is a critical element in cyber security. A total of 17 PC's are requested for replacement in FY 24-25. See below for a breakdown by Department:

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 40,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

POLICE DEPARTMENT

REQUESTS
339 PAGE 723 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Mobile Radios
Capital Request
Description (Summary):

Procurement of new mobile radios for patrol vehicles.

$ 0
FY

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department is requesting the purchase of eight new Motorola APX500 radios each of the next two fiscal years to increase officer safety, reliability, and internal and external communication. The existing Motorola mobile radios are currently over 15 years old and are no longer supported by Motorola for parts or software.

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Body Worn Camera Pilot Program
Capital Request
Description (Summary):

Procurement of new body worn cameras.

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Police Department is requesting body worn cameras for its officers to increase officer safety, decrease liability to the City, increase evidence collection, and management by capturing video evidence. Overall, this request will help further the City Council's Continued Public Safety Excellence Priority Initiative. The Police Department currently only has in-car video, which collects limited video evidence. It does not capture video evidence when the officer is not directly in front or inside of the vehicle, or inside a residence, which is where most contacts occur. This new body worn camera system will include a body worn camera for each officer and cadet, to be used when interacting with the public, new in-car video for each patrol vehicle, unlimited Cloud storage, unlimited Cloud storage for the drone program, redaction software to assist Records with Public Records Act requests, and video evidence requests by the District Attorneys Office.

Total
COPS $ 60,198
$ 3,850 $ 60,198
$ 60,198
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
343 PAGE 727 of 885

FIRE DEPARTMENT

REQUESTS
344 PAGE 728 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Thermal Imaging Cameras
Capital Request
Description (Summary):

$ 0
FY

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Fire Department provides personal thermal imaging cameras (TIC) for all sworn personnel as part of their standard equipment. TICs increase firefighter safety and enable firefighters to perform rapid search and rescues; assisting firefighters in locating trapped victims; execute self-rescues if needed; and locate smoldering hot spots. The department currently has 20 TIC units. Six of the current units are no longer functional and require replacement. By purchasing 10 units the department will be able to replace the malfunctioning units and have additional backups.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 10,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

PARKS AND PUBLIC

WORKS DEPARTMENT

REQUESTS
347 PAGE 731 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Small Engine Replacement Program
Capital Request
Description (Summary):

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In FY 18-19, the City Council approved a biennial program to replace small engine equipment such as concrete and chain saws, blowers, and hedge trimmers used by the Streets, Parks, and Grounds divisions.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 10,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Electric Riding Mower
Capital Request
Description (Summary):

Procurement of a new electric riding mower to assist the Public Works Department with maintenance activities.

$ 0
FY

$ 0
FY
202/202
$ 0
Estimated
Total
$ 50,000 $ 55,000 $ 115,000
AQMD $ 43,000 AQMD AQMD $ 55,000 AQMD AQMD AQMD $ 98,000 $ 0
CE $ 7,000 CE CE CE CE CE $ 7,000
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
350 PAGE 734 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department owns five riding mowers for maintenance activities involving mowing the 35 acres of Lacy Park, as well as the landscaped medians on Huntington Drive and Sierra Madre Boulevard. Two of the mowers are electric-powered (purchased in FY 23-24), with the remaining three being gas-powered. A new electric mower will help improve the frequency of the City's maintenance activities at Lacy Park as well as medians and other landscaped areas of the public right-of-way. Additionally, the purchase of an electric mower will help the City meet new State requirements regarding the usage of electric vehicles and equipment. Beginning in 2024, manufacturers will begin phasing out gas-powered mowers, making it more difficult to find replacement parts for the City's existing equipment. The Department recommends purchasing a mower every other year beginning until the mower fleet is completely electric. As this is an electric mower, AQMD funds may be used to assist with the purchase. The estimated price based on quotes obtained from qualified vendors is $60,000, although this amount may be able to cover the purchase of two mowers depending on potential AQMD exchange rebates. Staff will explore potential funding opportunities to lessen the overall financial impact to the City. A new mower has an expected useful life of 20 years, and would improve maintenance staff efficiency.

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Multi-Year Fleet Leasing Program
Capital Request
Description (Summary):

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Currently, the Department manages a fleet of 37 passenger vehicles (does not include specialized heavy trucks/equipment, ambulances, etc.) Traditionally, the City has purchased these vehicles and outfitted them before introducing them into the fleet. Given fluctuating vehicle costs and extended lead times, this process can be somewhat expensive, lengthy, and requires excessive staff time to manage. Additionally, the City has several vehicles that are over a decade old and require frequent repairs.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 165,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Fleet Vehicle Lift
Capital Request
Description (Summary):

$ 0
FY

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 15,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Trailered Construction Traffic Message Board Capital Request
Description (Summary):

Procurement of a trailered changeable message sign that can be used to advise residents of construction, lane closures, traffic delays, etc.

$ 0
FY

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 25,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

COMMUNITY SERVICES

DEPARTMENT REQUESTS
358 PAGE 742 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Furniture Replacement at the Crowell Public Library Capital Request
Description (Summary):

$ 0
FY

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Public seating in the Library consists of 282 pieces, including 116 mesh and 166 upholstered pieces of furniture purchased in 2008.

Vinyl seat re-upholstery is recommended for the 18 pieces that are structurally sound, but have fabric that is in poor condition.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 43,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

FUTURE REQUESTS

ALL DEPARTMENTS
361 PAGE 745 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Backhoe
Capital Request
Description (Summary):

Procurement of a new backhoe to assist the Public Works Department with maintenance activities.

Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
$ 155,000 New Request Cost Labor Source City Employees
Multi-Year Funding Cycle
FY

$ 0
FY

$ 0
FY
202/202
Estimated
Total
$ 0 $ 155,000 $ 0 $ 0
CE CE $ 155,000 CE CE CE CE $ 155,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
362 PAGE 746 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department owns two backhoes for maintenance activities involving digging, excavation, and loading of material. The smaller of the two backhoes was replaced during FY 23-24. The Department is now requesting replacement of the larger of the two backhoes in FY 25-26, as the existing piece of equipment is nearing the end of its useful life. The larger backhoe is essential to the City's maintenance activities related to loading of larger quantities of material and excavation at Lacy Park or the City's medians. Notably, this piece of equipment is used to help install street light poles, or remove fallen/damaged ones. This can greatly assist with resident safety. Without this piece of equipment, maintenance activities that require significant loading and excavation are significantly more difficult and inefficient. A new backhoe has an expected useful life of 20 years, and would improve maintenance staff efficiency. Additionally, a purchase would be more financially viable than a rental, as rental rates for large equipment are very expensive, with recent quotes being shown at roughly $500/day.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 155,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 155,000
Total $ 155,000
Total $ 155,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year FY 24-25
Description of General Fund Costs
The new backhoe will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $1,000 per year and can be sufficiently covered by the Department's operating budget. 363 PAGE 747 of 885

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name: Skip Loader
Capital Request
Description (Summary):

Procurement of a new skip loader to assist the Public Works Department with maintenance activities.

Location: Citywide
Proposing Department Contact Person Expense Type
Public Works Amber Shah Capital Equipment
Estimated Total Capital Request
$ 120,000 Future Request Cost Labor Source City Employees Multi-Year Funding Cycle
FY

$ 0
FY
202/202
Estimated
Total
$ 0 $ 0 $ 120,000 $ 0 $ 0
CE CE CE $ 120,000 CE CE CE $ 120,000
$ 0
$ 0
$ 0
$ 0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)000HDVXUH0,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236&236*UDQWO (Other) Photo of Equipment and/or Map Showing Project Location
364 PAGE 748 of 885

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department is in need of a new skip loader as the existing equipment has recently had issues that required significant repair and is nearing the end of its useful life. A skip loader is helpful to street, parks, and grounds maintenance staff as it allows for the loading and moving of materials such as debris, rock, sand, and soil. Without a skip loader routine maintenance activities that require loading transport of material, are significantly more difficult and inefficient. A new skip loader has an expected useful life of 20 years, and would improve maintenance staff efficiency.

Financial Summary Section
Estimated Costs
Acquisition
Amount
$ 120,000
Funding Source(s)
Capital Construction (394)
Capital Equipment (591)
Donations (281)
General Fund (101)
Other:

Amount
$ 120,000
$ 1,000
Plans/Specs/Engineering
Construction
Contingencies
General Fund Costs*
Other:
$ 1,000
Total $ 121,000
Total $ 121,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
$ 1,000
FY 25-26
Description of General Fund Costs
The new skip loader will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $1,000 per year and can be sufficiently covered by the Department's operating budget. 365 PAGE 749 of 885

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366 PAGE 750 of 885
FY 2024-25 CAPITAL

CONSTRUCTION BUDGET AND
5-YEAR EXPENDITURE PLAN
367 PAGE 751 of 885

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368 PAGE 752 of 885
369 PAGE 753 of 885

ANNUAL/RECURRING PROJECTS/PROGRAMS
370 PAGE 754 of 885