AGENDA – MAY 31, 2024 Page 1 of 5
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
ADJOURNED REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
FRIDAY, MAY 31, 2024 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 AGENDA – MAY 31, 2024 Page 2 of 5
p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the inperson comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
NEW BUSINESS
1. ADOPTION OF MEMORANDUM OF UNDERSTANDING WITH THE CITY EMPLOYEES’ ASSOCIATION, FIREFIGHTERS’ ASSOCIATION, POLICE OFFICERS’ ASSOCIATION, RESOLUTION NO. R-24-16, APPROVING A
COMPENSATION PLAN FOR UNREPRESENTED EMPLOYEES, AND
RESOLUTION NO. R-24-20, APPROVING CONTINUATION OF EMPLOYEE
CONTRIBUTION OF IAFF MEDICAL EXPENSE REIMBURSEMENT PLAN Recommendation: Staff recommends that the City Council adopt the MOUs with all of the employee associations, adopt Resolution No. R-24-16, and adopt Resolution No.
R-24-20. If Council concurs, an appropriate motion would be:
“I move to…
AGENDA – MAY 31, 2024 Page 3 of 5
Adopt the Memorandum of Understandings for the City Employees’ Association, Firefighters’ Association and Police Officers’ Association; Adopt Resolution No. R-24-16, amending Resolution No. R-24-04 and approving a compensation plan for unrepresented employees; and
Adopt Resolution No. R-24-20, to approve employee contributions to the IAFF Medical Expense Reimbursement Plan Effective July 1, 2024.”
2. PRESENTATION AND ADOPTION OF THE PROPOSED OPERATING & CAPITAL BUDGET FOR FISCAL YEAR 2024-25
Recommendation: Staff recommends that the City Council adopt Resolution No. R-24- 17, adopting the Operating and Capital Budget for Fiscal Year 2024-25, adopt Resolution No. R-24-19, amending Resolution No. R-21-10 to include Fee S-073 Bus/Van/Valet Parking Permits, adopt Resolution No. R-24-14, adopting the Salary Schedule for FY 2024-2025, and adopt Resolution No. R-24-15, approving new job classifications/specifications for the position of part-time Special Projects Coordinator.
If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt (1) Resolution No. R-24-17, Adopting the Operating and Capital Budget for the Fiscal Year 2024-25 and Appropriating the Amounts Specified therein from the Funds and for the Purposes Indicated; (2) Resolution No. R-24-19 amending Resolution No. R-21-10 to Include Fee S-073 Bus/Van/Valet Parking Permits; (3) Resolution No. R-24-14, Adopting the Salary Schedule for FY 2024-2025; and (4) Resolution No. R-24-15, Approving New Job Classifications/Specifications for the Position of Part-Time Special Projects Coordinator.”
3. APPROVAL OF SAN MARINO CENTER RENOVATION PROJECT NO. 20- 1000 PARTIAL RELEASE OF RETENTION IN THE AMOUNT OF $300,000
TO CABD CONSTRUCTION AND DISCUSS USE OF REMAINING
FURNITURE, FIXTURES & EQUIPMENT AND CONTINGENCY BUDGET
Recommendation: Staff recommends the City Council 1) approve Item #1 for the installation of the lower rooftop screening, 2) approve partial release of the project’s retention payment in the amount of $300,000 to CABD Construction, and 3) provide direction on the remaining Items #2-4.
If the Council concurs, an appropriate motion would be:
Option 1:
“I move to approve Item #1 related to the San Marino Center Renovation (lower roof screening), and direct staff to partially release the project’s retention payment in the amount of $300,000 to CABD Construction.”
Option 2:
“I move to approve Item #1 and (insert any combination of items #2, #3, and #4) AGENDA – MAY 31, 2024 Page 4 of 5
related to the San Marino Center Renovation, and direct staff to partially release the project’s retention payment in the amount of $300,000 to CABD Construction.”
CONSENT CALENDAR
4. APPROVAL OF RESOLUTION NO. R-24-18 ESTABLISHING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25
Recommendation: Staff recommends adoption of the proposed FY 2024-25 appropriations limit and the appropriations subject to limitation for the City of San Marino. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Resolution No. R-24-18, Establishing the Appropriations Limit and Appropriations Subject to Limitation for Fiscal Year 2024-25.”
5. APPOINTMENT OF MEMBERS TO CITY OF SAN MARINO ADVISORY BODIES
Recommendation: The Council Liaisons for the Planning Commission recommend the Council appointment of three (3) regular members and one (1) alternate member to serve four-year terms, each commencing on June 1, 2024.
The Council Liaisons for the Design Review Committee recommend the Council appointment of three (3) regular members and one (1) alternate member to serve two-year terms, each commencing on June 1, 2024.
The Council Liaisons for the Public Safety Commission recommend the Council appointment of two (2) regular members to serve four-year terms each commencing on June 1, 2024.
The Council Liaisons for the Library Board of Trustees recommend the Council appointment of two (2) regular members to serve three-year terms each commencing on June 1, 2024.
If Council concurs, the appropriate motions would be:
“I move to appoint Kevin Cheng, Sharon Mequet, and Joyce Gatsoulis Batnij as regular members and Brett Leitner as an alternate member of the Planning Commission to serve terms ending May 31, 2028.”
“I move to appoint Raymond Cheng, Ted Lee, and Steven Jones as regular members and Nora Hoyos as an alternate member of the Design Review Committee to serve terms ending May 31, 2026.”
“I move to appoint Charles Martinson and Eliot Hodges as regular members of the Public Safety Commission to serve terms ending May 31, 2028.” AGENDA – MAY 31, 2024 Page 5 of 5
“I move to appoint Vivi Wahl and Genevieve Chien as regular members of the Library Board of Trustees to serve terms ending May 31, 2027.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 5/24/2024 ALISON WALKER
CITY CLERK