AGENDA – JULY 26, 2024 PAGE 1 of 4
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
ADJOURNED REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
FRIDAY, JULY 26, 2024 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
220 TONSET ROAD
ORLEANS, MA 02653
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
AGENDA – JULY 26, 2024 PAGE 2 of 4
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
PRESENTATION
CERTIFICATE OF APPRECIATION AND RECOGNITION FOR TREASURER HAN’S SERVICE
NEW BUSINESS
1. FIND THE STREET REHABILITATION PROGRAM PROJECT EXEMPT
UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA),
AGENDA – JULY 26, 2024 PAGE 3 of 4
APPROVE THE PLANS AND SPECIFICATIONS AVAILABLE AT THE
OFFICE OF THE CITY CLERK AND AT THE DAIS, AWARD OF A
CONSTRUCTION AGREEMENT TO ONYX PAVING COMPANY, INC FOR
STREET REHABILITATION PROGRAM PROJECTS NO. 22-9271 AND 23- 9271 IN THE LOW BASE BID AMOUNT OF $7,171,000, AND REJECT ALL OTHER BIDS; AWARD A PROFESSIONAL SERVICES AGREEMENT
FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES TO
Z&K CONSULTANTS IN THE AMOUNT OF $199,996; AND AUTHORIZE
THE PARKS AND PUBLIC WORKS DIRECTOR/CITY ENGINEER TO
APPROVE CONTINGENCIES IN AN AMOUNT NOT TO EXCEED
$358,500
Recommendation: Staff recommends the City Council 1) find the project categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Sections 15301(c) and 15302 of Title 14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities exemption), 2) approve the Plans and Specifications available at the office of the City Clerk and at the dais, 3) award a Construction Agreement to Onyx Paving Company, Inc., 4) a Professional Services Agreement for construction management and inspection services to Z&K Consultants, and 5) authorize the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $358,500. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1) find the Street Rehabilitation Program Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Sections 15301(c) and 15302 of Title 14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities exemption), 2) approve the Plans and Specifications available at the office of the City Clerk and at the dais, 3) award a Construction Agreement to Onyx Paving Company, Inc., for the Street Rehabilitation Program Project No. 22/23- 9271 in the amount of $7,171,000, and reject all other bids 4) award a Professional Services Agreement for construction management and inspection services to Z&K Consultants in the amount of $199,996, and 5) authorize the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $358,500.”
CONSENT CALENDAR
2. RECOMMENDATION FOR CITY COUNCIL CONCURRENCE ON THE CITY
MANAGER'S SELECTION FOR FINANCE DIRECTOR AND APPOINTMENT
AS INTERIM TREASURER
Recommendation: If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move that the City Council: (1) concur with the City Manager’s hiring of Hillary Guirola-Leon as Finance Director; and (2) appoint Hillary Guirola-Leon as the City’s Interim Treasurer.”
AGENDA – JULY 26, 2024 PAGE 4 of 4
3. ADOPTION OF RESOLUTION NO. R-24-24 AMENDING THE JOB
CLASSIFICATION FOR THE POSITION OF CLERK TYPIST II
Recommendation: Staff recommends the City Council adopt Resolution No. R-24-24.
If Council concurs, an appropriate motion would be:
“I move to adopt Resolution No. R-24-24, amending the job classification for the position of Police Clerk Typist II.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 7/19/2024 ALISON WALKER
CITY CLERK