TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Lizette Guerrero, Human Resources Director
Cathi Johnson, Community Services Director
DATE: July 26, 2024
SUBJECT: ADOPTION OF RESOLUTION NO. R-24-24 AMENDING THE
JOB CLASSIFICATION FOR THE POSITION OF CLERK
TYPIST II
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
BACKGROUND
The budget for the 2024-2025 fiscal year includes allocations for approved positions across multiple departments within the City. These positions are essential for fulfilling the operational and strategic objectives of the organization.
The City continues to explore various methods to improve operational efficiency, including updating job classifications. The Community Services Department staff has reviewed the respective job classification for the Clerk Typist II position and is recommending updating the job classification. It is common practice in organizations to update job classification to ensure that they accurately reflect modern operations and improved workflow efficiencies, therefore resulting in subsequent updating of tasks, duties, responsibilities, and qualifications required for specific roles.
These changes to the job specifications will not result in the addition of any new positions to the City’s authorized full time position count.
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
DISCUSSION
Director Guerrero has met and conferred with the San Marino City Employees’ Association concerning the job classification for the position of Clerk Typist II.
This process has resulted in the amended language.
Clerk Typist II
The Clerk Typist II job classification has been amended to reflect modern day tasks, duties, and responsibilities, as well as commensurate qualifications required to perform in this important role, including general administrative support to the department and/or assigned work division. This will allow the department to improve both internal and external customer service, operate more efficiently, streamline internal processes and procedures, clarify workflows amongst staff, and ultimately utilize these two full-time positions more effectively. Currently, the Clerk Typist II position provides invaluable general administrative assistance to the department which supports two Council Advisory Bodies and a Library Foundation, 21 stakeholder-partner groups, and serves over 350K patrons per year through recreation and library programs, services, events, facilities and park operations.
Section 02.05.01 of the City’s Municipal Code provides that the City Manager shall prepare position classifications for City employees, and for the City Council to approve the addition or changes of classifications/specifications via resolution. Resolution No. R-24-24 amends the Job Classification for the position of Clerk Typist II.
FISCAL IMPACT & PROCUREMENT REVIEW
There are no salary adjustments being proposed as a part of this job classification amendment and no changes to staffing levels. As such, there is no fiscal impact beyond the staff time necessary to implement these changes.
Procurement review is not applicable.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the City Council adopt Resolution No. R-24-24. If Council concurs, an appropriate motion would be:
“I move to adopt Resolution No. R-24-24, amending the job classification for the position of Police Clerk Typist II.”
ATTACHMENTS
1. Resolution No. R-24-24
2. Exhibit A, Resolution No. R-24-24
3. Red-lined Clerk Typist II Job Classification