AGENDA – OCTOBER 09, 2024 PAGE 1 of 6
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, OCTOBER 09, 2024 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will AGENDA – OCTOBER 09, 2024 PAGE 2 of 6
be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
PRESENTATION
CERTIFICATE OF RECOGNITION FOR EAGLE SCOUT HOWARD CHEN
CERTIFICATE OF RECOGNITION FOR DR. HWEI-CHIH CHENG SUN AND PRESENTATION AND DONATION OF THE MEMOIRS OF DR. HWEI-CHIH CHENG SUN BY DR. RICHARD SUN, DR. CHRISTINA SUN, AND DR.
GEORGE SUN TO THE CITY OF SAN MARINO’S CROWELL PUBLIC LIBRARY AND A $20,000 DONATION TO THE SAN MARINO PUBLIC LIBRARY
FOUNDATION
AGENDA – OCTOBER 09, 2024 PAGE 3 of 6
PUBLIC HEARINGS
1. CONSIDERATION OF APPROVAL FOR A MILLS ACT PROGRAM FOR THE PROPERTY LOCATED AT 708 WINSTON AVENUE
Recommendation: Staff recommends that the City Council adopt Resolution R-24-27.
If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-24-27, approving the Mills Act Contract for the property located at 708 Winston Avenue that is attached to the Staff report.”
CONSENT CALENDAR
2. AUTHORIZE THE CITY MANAGER TO ENTER INTO A METRO-APPROVED AGREEMENT WITH THE CITY OF PASADENA TO EXCHANGE $1,000,000 OF THE CITY'S PROPOSITION A LOCAL RETURN FUNDS FOR $750,000
OF CITY OF PASADENA'S GENERAL FUND DOLLARS
Recommendation: Staff recommends the Council authorize the City to enter into a Metro-Approved agreement with the City of Pasadena to exchange $1,000,000 of the City’s Proposition A Local Return Funds for $750,000 of the City of Pasadena’s General Fund dollars. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City to enter into a Metro-Approved agreement with the City of Pasadena to exchange $1,000,000 of the City’s Proposition A Local Return Funds for $750,000 of the City of Pasadena’s General Fund dollars and authorize the City Manager or his designee to take such further actions necessary to effectuate the agreement.”
3. FIND THE ELECTRIC VEHICLE CHARGING STATIONS PROJECT EXEMPT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA);
AWARD A CONSTRUCTION AGREEMENT TO ABM ELECTRICAL &
LIGHTING SOLUTIONS FOR ELECTRIC VEHICLE CHARGING STATIONS PROJECT NO. 24-1009 IN THE LOW BID AMOUNT OF $57,129.00, AND REJECT ALL OTHER BIDS; AND AUTHORIZE THE PARKS AND PUBLIC
WORKS DIRECTOR/CITY ENGINEER TO APPROVE CONSTRUCTION
CONTINGENCIES IN AN AMOUNT NOT TO EXCEED $10,000.00
Recommendation: Staff recommends the City Council 1.) find the project categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of Title 14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities exemption), 2.) award a Construction Agreement to ABM Electrical & Lighting Solutions, 3.) authorize the Parks and Public Works Director/City Engineer AGENDA – OCTOBER 09, 2024 PAGE 4 of 6
to approve contract change orders and other contingencies in an amount not to exceed $11,425.80. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1.) find the Electric Vehicle Charger Installation Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of Title 14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities exemption), 2.) award a Construction Agreement to ABM Electrical & Lighting Solutions, for the Electric Vehicle Charging Station Project No. 24-1009 in the amount of $57,129.00, and reject all other bids, and 3.) authorize the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $10,000.00.”
4. APPROVAL OF CONTRACT RENEWAL WITH HINDERLITER, DE LLAMAS
AND ASSOCIATES TO PROVIDE BUSINESS LICENSE SOFTWARE
SERVICES THROUGH NOVEMBER 11, 2027
Recommendation: Staff recommends the Council approve the contract and authorize the City Manager to execute the agreement. If Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the contract renewal with HdL, which will extend the agreement for a term to expire on November 11, 2027, for their continued business license software services, and authorize the City Manager to execute the agreement.”
5. APPROVAL FOR THE CITY MANAGER TO EXECUTE A SPECIAL EVENT
PERMIT AGREEMENT WITH THE SAN MARINO MOTOR CLASSIC
Recommendation: Staff recommends the Council authorize the City Manager to execute an agreement with the San Marino Motor Classic through December 31, 2029.
If the City Council deems the agreement satisfactory, an appropriate motion would be:
“I move to authorize the City Manager to execute an agreement with the San Marino Motor Classic through December 31, 2029.”
6. CALIFORNIA OFFICE OF EMERGENCY SERVICES DESIGNATION OF APPLICANT’S AGENT RESOLUTION FOR NON-STATE AGENCIES
Recommendation: Staff recommends the Council authorize the completion and filing of the Designation of Applicant’s Agent Resolution for Non-State Agencies. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
"I move that the City Council approve the completion and filing of the Designation of Applicant’s Agent Resolution for Non-State Agencies designating the City Manager, Finance Director, and Fire Chief as authorized agents for the City of San Marino.”
7. CASH AND INVESTMENT REPORT FOR THE MONTH OF AUGUST 2024 AGENDA – OCTOBER 09, 2024 PAGE 5 of 6
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of August 2024.”
8. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
SEPTEMBER 2024
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of September 2024. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of September 2024.”
9. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the September 2024 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the regular meeting of September 11, 2024, and the adjourned regular meeting of September 27, 2024.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
CLOSED SESSION
The City Council will recess to closed session to discuss:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
GOVERNMENT CODE 54957 (B)
Title: City Manager.
2. CONFERENCE WITH LABOR NEGOTIATOR - UNREPRESENTED
AGENDA – OCTOBER 09, 2024 PAGE 6 of 6
EMPLOYEE - PURSUANT TO CALIFORNIA GOVERNMENT CODE,
SECTION 54957.6
Agency Representative: Joe Montes, City Attorney
Unrepresented Employee: City Manager
RECONVENE TO OPEN SESSION
CLOSED SESSION REPORT
ADJOURNMENT
Posted: 10/04/2024 ALISON WALKER
CITY CLERK