TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Nicole Tibbet, Community Engagement Manager
DATE: October 9, 2024
SUBJECT: CALIFORNIA OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT’S AGENT RESOLUTION
FOR NON-STATE AGENCIES
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Safe Community
Efficient, Responsive, and Effective City Services
BACKGROUND
Under the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, agencies are required to designate and authorize City Agents to execute, on behalf of the City, applications for assistance to obtain federal financial assistance and/or State assistance for various storm, flood, or other natural disasters. The State of California Governor’s Office of Emergency Services (Cal OES) requires that all agencies continue to renew their Designation of Applicant’s Agency Resolution, Cal OES Form 130, with their offices every three years.
DISCUSSION
In the past, individuals were named on the designation form, however, now Cal OES allows titles only to be place in the resolution to allow the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. The time period for the last designation has expired and now requires a renewal. While the current expired designation will not result Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
in the City not receiving Federal or State assistance, it could delay assistance if the proper documentation is not present in their offices. The current resolution will be effective for all open and future disasters within the three years following approval.
The Agents being authorized by title for the City are the City Manager, Finance Director, and the Fire Chief. Upon approval, City staff will file the agent resolution with the appropriate Cal OES offices.
FISCAL IMPACT & PROCUREMENT REVIEW
None.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the Council authorize the completion and filing of the Designation of Applicant’s Agent Resolution for Non-State Agencies. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
"I move that the City Council approve the completion and filing of the Designation of Applicant’s Agent Resolution for Non-State Agencies designating the City Manager, Finance Director, and Fire Chief as authorized agents for the City of San Marino.”
ATTACHMENTS
1. Cal OES Form 130 Resolution