MINUTES
REGULAR MEETING
• OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, OCTOBER 09, 2024 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
Mayor Huang called the regular meeting to order at 6:02 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Huang.
ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, Mayor
Huang
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- John Dustin, Jessica Alvarenga (SoCal Gas), Geena Lorato, Michael Ackerman, John Chou
CITY MANAGER'S REPORT
City Manager Eskandar gave the report.
PRESENTATION
CERTIFICATE OF RECOGNITION FOR EAGLE SCOUT HOWARD CHEN
Mayor Huang presented the certificate to Howard Chen.
CERTIFICATE OF RECOGNITION FOR DR. HWEI-CHIH CHENG SUN AND PRESENTATION AND DONATION OF THE MEMOIRS OF DR. HWEI-CHIH CHENG SUN BY DR. RICHARD SUN, DR. CHRISTINA SUN, AND DR. GEORGE
SUN TO THE CITY OF SAN MARINO'S CROWELL PUBLIC LIBRARY AND A $20,000 DONATION TO THE SAN MARINO PUBLIC LIBRARY FOUNDATION Mayor Huang presented the certificate to Dr. Hwei-Chih Cheng Sun's family.
PUBLIC HEARINGS
1. CONSIDERATION OF APPROVAL FOR A MILLS ACT PROGRAM FOR THE PROPERTY LOCATED AT 708 WINSTON AVENUE
CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, OCTOBER 09, 2024 PAGE 2 OF 5
Community Development Director Figueroa presented the staff report.
Mayor Huang opened the item for comments.
The following person(s) provided public comment:
None
Council Member Talt moved, seconded by Vice Mayor Shepherd Romey to adopt Resolution No. R-24-27, approving the Mills Act Contract for the property located at 708 Winston Avenue.
Motion passed by the following vote:
Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, Mayor Huang
ABSTAIN:
ABSENT: None
CONSENT CALENDAR
Council Member Talt moved, seconded by Council Member Chou, to approve Items 3 through 9 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: None
Council Member Talt moved, seconded by Council Member Chou, to approve Item 2 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Talt, Mayor Huang
NOES: Vice Mayor Shepherd Romey
ABSTAIN: None
ABSENT: None
2. AUTHORIZE THE CITY MANAGER TO ENTER INTO A METRO-APPROVED AGREEMENT WITH THE CITY OF PASADENA TO EXCHANGE $1,000,000 OF THE CITY'S PROPOSITION A LOCAL RETURN FUNDS FOR $750,000 OF
CITY OF PASADENA'S GENERAL FUND DOLLARS
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WEDNESDAY, OCTOBER 09, 2024 PAGE 3 OF 5
The City Council authorized the City to enter into a Metro-Approved agreement with the City of Pasadena to exchange $1,000,000 of the City's Proposition A Local Return Funds for $750,000 of the City of Pasadena's General Fund dollars and authorized the City Manager or his designee to take such further actions necessary to effectuate the agreement.
3. FIND THE ELECTRIC VEHICLE CHARGING STATIONS PROJECT EXEMPT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA);
AWARD A CONSTRUCTION AGREEMENT TO ABM ELECTRICAL &
LIGHTING SOLUTIONS FOR ELECTRIC VEHICLE CHARGING STATIONS PROJECT NO. 24-1009 IN THE LOW BID AMOUNT OF $57,129.00, AND REJECT ALL OTHER BIDS; AND AUTHORIZE THE PARKS AND PUBLIC
WORKS DIRECTOR/CITY ENGINEER TO APPROVE CONSTRUCTION
CONTINGENCIES IN AN AMOUNT NOT TO EXCEED $10,000.00
The City Council 1.) found the Electric Vehicle Charger Installation Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of Title 14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities exemption), 2.) awarded a Construction Agreement to ABM Electrical & Lighting Solutions, for the Electric Vehicle Charging Station Project No. 24-1009 in the amount of $57,129.00, and rejected all other bids, and 3.) authorized the Parks & Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $10,000.00.
4. APPROVAL OF CONTRACT RENEWAL WITH HINDERLITER, DE LLAMAS
AND ASSOCIATES TO PROVIDE BUSINESS LICENSE SOFTWARE
SERVICES THROUGH NOVEMBER 11, 2027
The City Council approved the contract renewal with HdL, which extends the agreement for a term to expire on November 11, 2027, for their continued business license software services, and authorized the City Manager to execute the agreement.
5. APPROVAL FOR THE CITY MANAGER TO EXECUTE A SPECIAL EVENT
PERMIT AGREEMENT WITH THE SAN MARINO MOTOR CLASSIC
The City Council authorized the City Manager to execute an agreement with the San Marino Motor Classic through December 31, 2029.
6. CALIFORNIA OFFICE OF EMERGENCY SERVICES DESIGNATION OF
APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES
The City Council approved the completion and filing of the Designation of Applicant's Agent Resolution for Non-State Agencies designating the City Manager, Finance Director, and Fire Chief as authorized agents for the City of San Marino.
7. CASH AND INVESTMENT REPORT FOR THE MONTH OF AUGUST 2024
CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, OCTOBER 09, 2024 PAGE 4 OF 5
The City Council received and filed the Cash and Investment Report for the Month of August 2024.
8. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR SEPTEMBER 2024
The City Council received and filed the Monthly Disbursements Report for the month of September 2024.
9. APPROVAL OF MINUTES
The City Council approved the minutes of the regular meeting of September 11, 2024, and the adjourned regular meeting of September 27, 2024.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
None
FUTURE AGENDA ITEMS
The following items) were requested:
None
CLOSED SESSION PUBLIC COMMENTS
The following person(s) provided comment:
None
CLOSED SESSION
At 6:55 p.m., the City Council recessed to closed session to discuss the following items:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
GOVERNMENT CODE 54957 (B)
Title: City Manager
2. CONFERENCE WITH LABOR NEGOTIATOR - UNREPRESENTED
EMPLOYEE - PURSUANT TO CALIFORNIA GOVERNMENT CODE,
SECTION 54957.6
Agency Representative: Joe Montes, City Attorney
Unrepresented Employee: City Manager
RECONVENE TO OPEN SESSION
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WEDNESDAY, OCTOBER 09, 2024 PAGE 5 OF 5
At 7:55 p.m. the City Council reconvened to open session.
CLOSED SESSION REPORT
The City Council met on Item 1 and Item 2 and there was no reportable action.
ADJOURNMENT
At 7:56 p.m., Mayor Huang adjourned the meeting in memory of Fritz (Frederick) Seares.
Alison talen
ALISON WALKER
CITY CLERK