AGENDA – OCTOBER 25, 2024 PAGE 1 of 5
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
ADJOURNED REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
FRIDAY, OCTOBER 25, 2024 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 AGENDA – OCTOBER 25, 2024 PAGE 2 of 5
p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
PRESENTATION
SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS 2024 UPDATE
NEW BUSINESS
1. APPROVAL OF LENSLOCK BODY-WORN AND VEHICLE MOUNTED
CAMERAS FOR THE POLICE DEPARTMENT
Recommendation: Staff recommends the City Council authorize the City Manager to execute a contract with LensLock, Inc. for body-worn cameras and in-car cameras, in the amount not to exceed $294,337.10 for the term ending October 31, 2029. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
AGENDA – OCTOBER 25, 2024 PAGE 3 of 5
“I move to authorize the City Manager to execute a contract with LensLock, Inc. for body-worn and in-car cameras, in the amount not to exceed $294,337.10 for the term ending October 31, 2029, and approve a COPS Fund FY 24/25 budget appropriation of $1,749.81.”
2. ACCEPT DONATION FROM ROTARY CLUB OF SAN MARINO IN THE AMOUNT OF $75,000 FOR THE LACY PARK PLAYGROUND
REPLACEMENT PROJECT AND INCREASE THE BUDGET FOR THE FIRST PHASE OF THE PROJECT TO $325,000, AUTHORIZE THE PARKS AND
PUBLIC WORKS DIRECTOR/CITY ENGINEER TO FINALIZE THE
DESIGN TO PROCURE AND INSTALL THE FIRST PHASE OF THE LACY
PARK PLAYGROUND REPLACEMENT PROJECT AND AUTHORIZE THE
CITY MANAGER TO EXECUTE THE AGREEMENT WITH THE SELECTED VENDOR IN AN AMOUNT NOT TO EXCEED $325,000
Recommendation: Staff recommends the City Council 1) accept a donation from the Rotary Club of San Marino in the amount of $75,000 for the Lacy Park Playground Replacement Project and increase the budget for the first phase of the project to $325,000, 2) authorize the Parks and& Public Works Director/City Engineer to finalize the design to procure and install the first phase of the playground replacement as described in the staff report, and 3) authorize the City Manager to execute the agreement with the selected vendor in an amount not to exceed $325,000. “I move to 1) accept a donation from the Rotary Club of San Marino in the amount of $75,000 for the Lacy Park Playground Replacement Project and increase the budget for the first phase of the project to $325,000, 2) authorize the Parks and& Public Works Director/City Engineer to finalize the design to procure and install the first phase of the playground replacement, and 3) authorize the City Manager to execute the agreement with the selected vendor in an amount not to exceed $325,000.”
CONSENT CALENDAR
3. AWARD OF A CONSTRUCTION AGREEMENT TO G2 CONSTRUCTION, INC. FOR THE PURCHASE AND INSTALLATION OF CATCH BASIN
TRASH AND DEBRIS CAPTURE DEVICES IN THE AMOUNT OF
$100,000
Recommendation: Staff recommends the City Council approve the procurement and installation of trash and debris capture devices from G2 Construction, Inc. in the amount of $100,000.
“I move to approve the Construction Agreement for the procurement and installation of trash and debris capture devices from G2 Construction, Inc. in the amount of $100,000.”
AGENDA – OCTOBER 25, 2024 PAGE 4 of 5
4. APPROVAL OF NOTICE OF COMPLETION FOR YEAR 3 OF THE ANNUAL
SIDEWALK REPLACEMENT PROGRAM
Recommendation: Staff recommends that the City Council accept Year 3 of the MultiYear Sidewalk Replacement Program as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs, an appropriate motion would be:
“I move to accept Year 3 of the Multi-Year Sidewalk Replacement Program Project No. 23-9272 performed by CJ Concrete Construction, Inc., as complete, and authorize the City Clerk to file the Notice of Completion.”
5. APPROVAL OF FY 2023-2024 BUDGET CARRYOVERS AND FY 2024- 2025 RE-BUDGETS AND FINAL FY 2023-2024 BUDGET ADJUSTMENTS Recommendation: Staff recommends the Council approve the requested FY 2023- 2024 carryovers, updates to the FY 2024-2025 re-budgets, and the budget amendments to the funds and accounts as noted in the attachments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the requested FY 2023-2024 carryovers, updates to the FY 2024- 2025 re-budgets, and the budget amendments to the funds and accounts as noted in the attachments of the Staff Report.”
6. RECEIVE AND FILE FINANCIAL REPORT FOR 2ND HALF OF FISCAL YEAR 2023-24 (JANUARY 2024 TO JUNE 2024)
Recommendation: Staff recommends that Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the financial report reflecting the City’s revenues and expenditures as of June 30, 2024.”
7. COMMITMENT OF DONATIONS FUND YEAR-END BALANCE RESERVES Recommendation: Staff recommends that the City Council approve the accompanying resolution to commit the balance as of June 30, 2024, as noted in the attachments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-24-28 to commit the balance of $321,603 in the Donations Fund as of June 30, 2024.”
8. ADOPTION OF SIDE LETTER OF AGREEMENT BETWEEN THE SAN
MARINO POLICE OFFICERS ASSOCIATION AND THE CITY OF SAN
MARINO CONCERNING THE PROPOSED MODIFICATION TO SECTION
06.01 AND ADDITION OF SECTION 06.03 TO THE MEMORANDUM OF
UNDERSTANDING
AGENDA – OCTOBER 25, 2024
Recommendation: Staff recommends that the City Council adopt the Side Letter of Agreement between the San Marino Police Officers Association and the City of San Marino. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt the Side Letter of Agreement between the San Marino Police Officers Association and the City of San Marino concerning the proposed modification to Section 06.01 and addition of Section 06.03 to the Memorandum of Understanding.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
CLOSED SESSION PUBLIC COMMENTS
CLOSED SESSION
The City Council will recess to closed session to discuss:
9. CONFERENCE WITH LABOR NEGOTIATORS
GOVERNMENT CODE 54957.6
City of San Marino Representative: Joe Montes, City Attorney Unrepresented Employee: City Manager
RECONVENE TO OPEN SESSION
CLOSED SESSION REPORT
ADJOURNMENT
Posted: 10/18/2024 ALISON WALKER
CITY CLERK
PAGE 5 of 5