TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: October 25, 2024
SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR YEAR 3 OF
THE ANNUAL SIDEWALK REPLACEMENT PROGRAM
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community
Well-Maintained Infrastructure
BACKGROUND
On May 11, 2022, the City Council awarded a multi-year contract to CJ Concrete Construction, Inc. for the City’s annual sidewalk replacement program. As the third year of the five-year project cycle is now complete, City Council approval is required in order to accept the work and authorize staff to file a Notice of Completion with the Los Angeles County RegistrarRecorder/County Clerk.
DISCUSSION
Year 3 (FY 2024-2025) of the multi-year sidewalk replacement project began on August 5, 2024, and was completed on September 20, 2024. The project included replacement of 26,271 square feet of 4-inch thick sidewalk and 2,408 square feet of 6-inch thick sidewalk, for a total of 28,679 square feet (approximately 1.4 miles) of sidewalk replaced on various streets throughout the City. In addition, the project also replaced several driveway approaches and a limited amount of curb and gutter. The project was completed to the satisfaction of the City Engineer, all punch list items were resolved, and the Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
one-year warranty period covering the work has commenced.
FISCAL IMPACT & PROCUREMENT REVIEW
The project was completed with no contract change orders bringing the final construction cost to $410,468.75, which is $50,706.25 (or 10.9%) under the original contract budget of $461,175.00. Unexpended funds will be returned to the Capital Improvement Fund reserves for use on future construction projects.
Procurement review is not applicable.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends that the City Council accept Year 3 of the Multi-Year Sidewalk Replacement Program as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs, an appropriate motion would be:
“I move to accept Year 3 of the Multi-Year Sidewalk Replacement Program Project No. 23-9272 performed by CJ Concrete Construction, Inc., as complete, and authorize the City Clerk to file the Notice of Completion.”
ATTACHMENTS
1. Notice of Completion Form