AGENDA – NOVEMBER 13, 2024 PAGE 1 of 10
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, NOVEMBER 13, 2024 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 AGENDA – NOVEMBER 13, 2024 PAGE 2 of 10
p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
PRESENTATION
1. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ANNUAL AUDIT) FOR THE FISCAL YEAR ENDED JUNE 30, 2024
Recommendation: Staff recommends that this annual financial statement be received and filed. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the audited financial statements for the fiscal year ended June 30, 2024.”
AGENDA – NOVEMBER 13, 2024 PAGE 3 of 10
PUBLIC HEARINGS
2. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O24-1416 AMENDING MUNICIPAL CODE SECTIONS 23.01.01 AND
23.02.25 TO IMPLEMENT STATE LAW REGARDING ACCESSORY
DWELLING UNITS
Recommendation: Staff recommends the City Council conduct a public hearing and introduce for first reading Ordinance No. O-24-1416. If the City Council agrees, an appropriate motion would be:
“I move to waive full reading and introduce by title only Ordinance No. O-24-1416, an Ordinance of the San Marino City Council amending Municipal Code Sections
23.01.01 and 23.02.25 to implement State law regarding accessory dwelling units.”
3. PUBLIC HEARING IN CONSIDERATION OF:
ADOPT AN ADDENDUM TO A NEGATIVE DECLARATION (SCH
2022010208) AND ADOPT THE 2021-2029 HOUSING ELEMENT
UPDATE (6TH CYCLE – AS AMENDED) OF THE SAN MARINO GENERAL PLAN AND UPDATE THE CITY’S OFFICIAL GENERAL LAND USE MAP; AND
INTRODUCE FOR FIRST READING ORDINANCE NO. O-24-1415
AMENDING THE CITY’S OFFICIAL ZONING MAP AND CODE SECTIONS
23.01.01 (DEFINITIONS), 23.01.05 (ZONES AND AREA DISTRICTS
ESTABLISHED, DELINEATION OF ZONES AND DISTRICTS ON ZONE MAP), 23.01.10 (REASONABLE ACCOMMODATION), 23.02.01 (USES PERMITTED), 23.03.01 (USES), 23.03.10 (STANDARDS FOR MULTIFAMILY RESIDENTIAL DEVELOPMENT), 23.05.01 (USES PERMITTED AND CONDITIONALLY PERMITTED), 23.05.03 (STANDARDS FOR
MULTI-FAMILY RESIDENTIAL DEVELOPMENT), 23.06.04 (YARDS
GENERALLY IN THE R-1 ZONE), 23.06.05 (GARAGES AND OTHER ACCESSORY BUILDINGS IN THE R-1 ZONE), 23.10.03 (NUMBER OF PARKING SPACES REQUIRED IN THE C-1 ZONE), 23.10.04 (PARKING REQUIREMENTS FOR USES NOT SPECIFIED IN THE C-1 ZONE),
23.10.06 (REQUIRED IMPROVEMENT AND MAINTENANCE OF
PARKING AREA IN THE C-1 ZONE), 23.15.04 (MATTERS SUBJECT TO DESIGN REVIEW), AND 23.15.16 (STANDARD OF REVIEW FOR
APPLICATIONS NOT SUBJECT TO DESIGN REVIEW), AND CREATING MUNICIPAL CODE SECTIONS 23.05.04 (APPLICATION APPROVAL AND SUBMITTAL REQUIREMENTS), AND 23.05.05 (BY-RIGHT
REQUIREMENTS), AMENDING ARTICLE 20 OF CHAPTER 23 (MULTIFAMILY DWELLING ZONES), AND ADDING THE FOLLOWING ARTICLE TO CHAPTER 23: 1) ARTICLE 21 (MIXED-USE ZONES); 2) ARTICLE 22 (DENSITY BONUS LAW); AND, 3) ARTICLE 23 (BY-RIGHT APPROVAL)
TO BE CONSISTENT WITH THE GENERAL PLAN HOUSING ELEMENT
AGENDA – NOVEMBER 13, 2024 PAGE 4 of 10
AND RELATED UPDATES AND FINDING THAT ORDINANCE NO. O-24- 1415 IS EXEMPT FROM CEQA PURSUANT TO CEQA GUIDELINES
SECTION 15061(B)(3)
Recommendation: In the case that the City Council considers approval of Resolution No. PR 24-29, an appropriate motion would be:
“I move to approve Resolution No. PR 24-29, a resolution of the San Marino City Council adopting: 1) an Addendum to an adopted Initial Study/Negative Declaration; 2) adoption of the City’s 6th Cycle Housing Element update consistent with the statutory requirements of the California Housing Element Law; 3) update to the General Plan Land Use map; and
I move to waive full reading and introduce by title only Ordinance No. O-24-1415 updating the City’s official zoning map and amending San Marino Municipal Code Article 20 of Chapter 23 and Sections 23.01.01, 23.01.05, 23.01.10, 23.03.01,
23.03.10, 23.05.01, 23.05.03, 23.06.04, 23.06.05, 23.10.03, 23.10.04, 23.10.06,
23.15.04, and 23.15.16, adding Municipal Code Section 23.05.04, and 23.05.05, and adding Articles 21, 22, and 23 to Chapter 23 of the Municipal Code; and finding that Ordinance No. O-24-1415 is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3).”
CONSENT CALENDAR
4. INTRODUCTION FOR FIRST READING OF ORDINANCE NO. O-24-1417
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN MARINO AMENDING SAN MARINO MUNICIPAL CODE SECTION 2.06.03
PERTAINING TO THE CITY MANAGER’S AUTHORITY TO PAY CLAIMS AND ADOPTION OF RESOLUTION NO. R-24-36 DELEGATING CLAIMS
SETTLEMENT AUTHORITY TO THE CITY MANAGER
Recommendation: Staff recommends the City Council introduce for first reading Ordinance No. O-24-1417 amending San Marino Municipal Code section 2.06.03 and approve Resolution No. R-24-36, delegating $30,000 in settlement/claims payment authority to the City Manager for non-CJPIA covered claims. If the City Council agrees, an appropriate motion would be:
“I move to introduce Ordinance No. O-24-1417, an Ordinance of the City Council of the City of San Marino Amending San Marino Municipal Code Section 2.06.03 Pertaining to the City Manager’s Authority to Pay Claims for first reading by title only and waive further reading; and approve Resolution No. R-24-36.”
5. ADOPTION OF RESOLUTION NO. R-24-37, A REVIEW OF THE SAN
MARINO POLICE DEPARTMENT MILITARY EQUIPMENT ANNUAL
REPORT AND RENEWAL OF SAN MARINO CITY ORDINANCE NO. O-22- 1390
AGENDA – NOVEMBER 13, 2024 PAGE 5 of 10
Recommendation: Staff recommends the Council adopt Resolution R-24-37 renewing San Marino City Ordinance O-22-1390 and finding that the annual Military Equipment Report 2024 complies with the standards of approval set forth in Government §§ 7070, 7071 and 7072. If Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution R-24-37 renewing San Marino City Ordinance O-22-1390 and finding that the annual Military Equipment Report 2024 complies with the standards of approval set forth in Government §§ 7070, 7071 and 7072.”
6. APPROVAL OF AMENDED AND RESTATED CITY MANAGER
EMPLOYMENT AGREEMENT, CONSIDERATION OF RESOLUTION NO. R24-31 AMENDING JOB CLASSIFICATIONS AND APPROVING THE JOB
CLASSIFICATION FOR THE POSITION OF PART-TIME BUILDING
ATTENDANT, CONSIDERATION OF RESOLUTION NO. R-24-30
APPROVING THE UPDATED SALARY SCHEDULE FOR FY 2024-2025, AND CONSIDERATION OF RESOLUTION NO. R-24-34 AMENDING THE
UNREPRESENTED EMPLOYEES SALARY AND BENEFITS SCHEDULE FOR THE PERIOD COVERING JULY 1, 2024, THROUGH JUNE 30, 2027, TO
INCLUDE THE POSITION OF PART-TIME BUILDING ATTENDANT
Recommendation: Staff recommends the City Council approve an amended and restated City Manager Employment Agreement with Philippe Eskandar, approve necessary budget amendments, adopt Resolution No. R-24-31 amending job classifications and approving the classification for the position of part-time Building Attendant, adopt Resolution No. R-24-30 approving the updated Salary Schedule for FY 2024-2025, adopt Resolution No. R-24-34 amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024, through June 30, 2027, to include the position of part-time Building Attendant. If the City Council agrees, an appropriate motion would be:
“I move to approve the amended and restated City Manager Employment Agreement with Philippe Eskandar, approve necessary budget amendments, adopt Resolution No. R-24-31 amending job classifications and approving the classification for the position of part-time Building Attendant, adopt Resolution No. R-24-30 approving the updated Salary Schedule for FY 2024-2025, and adopt Resolution No. R-24-34 amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024, through June 30, 2027, to include the position of part-time Building Attendant.”
7. AWARD OF 3-YEAR PROFESSIONAL SERVICES AGREEMENTS TO JOHN
L HUNTER AND ASSOCIATES, AND DUDEK IN A TOTAL AMOUNT NOT TO EXCEED $150,000 EACH FOR ON-CALL STORMWATER
ENGINEERING SERVICES THROUGH JUNE 30, 2027
Recommendation: Staff recommends the City Council award professional services agreements for on-call stormwater engineering services to John L Hunter and Associates and Dudek. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
AGENDA – NOVEMBER 13, 2024 PAGE 6 of 10
“I move to award a three-year professional services agreement for on-call stormwater engineering services to John L Hunter and Associates and Dudek through June 30, 2027, with total contract values not to exceed $150,000 each.”
8. APPROVAL OF AMENDMENTS TO PROFESSIONAL SERVICES
AGREEMENTS WITH TRANSTECH ENGINEERS AND HARTZOG &
CRABILL IN TOTAL AMOUNTS OF $50,000 AND $100,000 FOR ONCALL TRAFFIC ENGINEERING SERVICES THROUGH JUNE 30, 2026.
Recommendation: Staff recommends the City Council approve Amendments No. 1 to both Professional Services Agreements with Transtech and HCI, increasing the total compensation amounts by $50,000 and $100,000, respectively, for the duration of the agreements. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendments No. 1 to the Professional Services Agreements with Transtech Engineers and Hartzog & Crabill increasing the total compensation amounts by $50,000 and $100,000, respectively, for the duration of the agreements.”
9. AWARD OF PROFESSIONAL SERVICES AGREEMENT WITH RAFTELIS TO CONDUCT A SEWER RATE STUDY IN THE AMOUNT OF $52,949 &
AWARD OF PROFESSIONAL SERVICES AGREEMENT TO REVENUE &
COST SPECIALISTS (RCS) TO CONDUCT THE COST ALLOCATION PLAN & CITYWIDE FEE STUDY IN THE AMOUNT OF $29,750
Recommendation: Staff recommends the Council award a Professional Services Agreement with Raftelis to conduct a Sewer Rate Study in an amount not to exceed $52,949. and approve a budget amendment of $52,949 in the General Fund to cover the cost of the study. If Council agrees with Staff’s recommendation a motion would be:
“I move to authorize the City Manager to execute a contract with Raftelis to conduct a Sewer Rate Study, in the amount not to exceed $52,949 and approve the FY 24/25 budget amendment to appropriate $52,949 in the General Fund.” Staff also recommends the Council award a Professional Services Agreement with Revenue & Cost Specialists (RCS)to conduct a Cost Allocation Plan and City-wide Fee Study in an amount not to exceed $29,750. If Council agrees with Staff’s recommendation a motion would be:
“I move to authorize the City Manager to execute a contract with Revenue & Cost Specialists (RCS) to conduct a Cost Allocation Plan and City-wide Fee Study in an amount not to exceed $29,750.”
10. AWARD OF PROFESSIONAL SERVICES AGREEMENT TO NICHOLS AGENDA – NOVEMBER 13, 2024 PAGE 7 of 10
CONSULTING ENGINEERS FOR THE PREPARATION OF PLANS,
SPECIFICATIONS AND COST ESTIMATES FOR THE DESIGN OF
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDED FY 2024- 25 ADA SIDEWALK CURB RAMP PROJECT IN THE AMOUNT OF
$47,195
Recommendation: Staff recommends that the City Council award a Professional Services Agreement to NCE in the amount of $47,195 to prepare plans, specifications, and cost estimates for the Community Development Block Grant funded FY 2024-25 ADA Sidewalk Curb Ramp Project. Staff also recommends the budget appropriations to account for the additional CDBG funding expected in FY 2024-25 for this project. The budget appropriations necessary are an increase to revenue account #204-00-3201-0650 in the amount of $133,406 and an increase to expenditure account #204-48-4600-9272 in the amount of $133,406. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to award a Professional Services Agreement to NCE in the amount of $47,195 to prepare plans, specifications, and cost estimates for the Community Development Block Grant funded FY 2024-25 ADA Sidewalk Curb Ramp Project, authorize the City Manager to execute the agreement on behalf of the City, and approve budget appropriations necessary.”
11. APPROVAL OF PURCHASE OF ELECTRIC RIDING MOWER FOR THE
PARKS AND PUBLIC WORKS DEPARTMENT IN THE AMOUNT OF
$35,062.99 AND APPROPRIATION OF $4,622.97 FOR THE PURCHASE Recommendation: Staff recommends the City Council approve the purchase of one electric riding mower from La Verne Power Equipment, Inc., in the amount of $35,062.99, and authorize the budget appropriations necessary for the purchase as listed below:
• A transfer out from the General Fund 101 of $4,622.97 to the Capital Equipment Fund 591
• Also needed is an increase of $4,622.97 into Fund 591 Account # 591-50-4613-0000
If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase of one electric riding mower from La Verne Power Equipment, Inc., in the amount of $35,062.99, and authorize the necessary budget appropriations for the purchase.”
12. APPOINTMENT OF ADVISORY BODY MEMBERS TO THE RECREATION
COMMISSION AND LIBRARY BOARD OF TRUSTEES
Recommendation: The Council Liaisons for the Recreation Commission recommend the Council appointment of three (3) regular members to serve three-year terms each commencing on November 13, 2024.
The Council Liaisons for the Library Board of Trustees recommend the Council appointment of one (1) alternate member to serve a partial term commencing on November 13, 2024.
AGENDA – NOVEMBER 13, 2024 PAGE 8 of 10
If Council concurs, the appropriate motions would be:
“I move to appoint Victor Chang, David Raichlen, and Tammie Ton as regular members of the Recreation Commission to serve terms ending May 31, 2028.” “I move to appoint Marilyn Peck as an alternate member of the Library Board of Trustees to serve a partial term to end on May 31, 2026.”
13. APPROVAL OF 2025 LACY PARK MAJOR SPECIAL EVENT PERMIT
DATES AND CO-SPONSORSHIP REQUESTS
Recommendation: Staff recommends the Council approve the 2025 Lacy Park Special Event Permit Dates and Fee Requests. It the City Council concurs with staff’s recommendation an appropriate motion would be:
"I move to approve the 2025 Lacy Park Special Event Permit Dates and CoSponsorship Requests.”
14. APPROVAL OF FY 2024-2025 CAPITAL EQUIPMENT RE-BUDGET AND
BUDGET AMENDMENT
Recommendation: Staff recommends that Council approve the increase in expenditures of $109,938 in account #591-34-4613-9300 and the increase in revenues of $50,000 in account #591-00-3702-0000 for the expected FY 2024-2025 reimbursement. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the requested updates to the FY 2024-2025 budget.”
15. FALL 2024 PUBLIC TREE REMOVAL LIST
Recommendation: This is an informational item. Therefore, no action is required by City Council.
16. APPROVAL OF CROWELL PUBLIC LIBRARY CLOSURE CALENDAR FOR 2025
Recommendation: Staff recommends the Council approval of the Crowell Public Library closure calendar for 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Crowell Public Library closure calendar for 2025.”
17. RATIFICATION OF THE FY 2023-24 CALIFORNIA STATE LIBRARY REPORT
Recommendation: Staff recommends the Council ratify the FY 2023-24 California AGENDA – NOVEMBER 13, 2024 PAGE 9 of 10
State Library Report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to ratify the FY 2023-24 California State Library Report.”
18. APPROVAL OF FRANCHISE TAX BOARD DATA SHARING AGREEMENT Recommendation: Staff recommends the Council approve the FTB Data Sharing Agreement and direct the City Manager to execute the agreement and future extensions as needed. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Franchise Tax Board Data Sharing Agreement and direct the City Manager to execute the agreement and future extensions as needed.”
19. CASH AND INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER 2024
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of September 2024.”
20. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
OCTOBER 2024
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of October 2024. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of October 2024.”
21. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the October 2024 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the special meeting of October 9, 2024, the regular meeting of October 9, 2024, and the adjourned regular meeting of October 25, 2024.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San AGENDA – NOVEMBER 13, 2024 PAGE 10 of 10
Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 11/8/2024 ALISON WALKER
CITY CLERK