San Marino City Council
November 13, 2024

Anaheim, CA
2300 E. Katella Avenue, Suite 125
Anaheim, CA 92806
(657) 275-3018

REQUEST FOR QUALIFICATIONS
RFQ/RFP 2024-RFP-004

PS&E SERVICES FOR CDBG ADA RAMP PROJECT
Nichols Consulting Engineers, CHTD. (NCE)
2300 E. Katella Avenue, Suite 125
Anaheim, CA 82806
Phone: (657) 275-3018
Website: www.ncenet.com
Contact Person
Jim Bui, PE
Project Manager
Phone: (714) 606-8035
Email: [email protected]
Attachment 1
Anaheim, CA
2300 E. Katella Avenue, Suite 125
Anaheim, CA 92806
(714) 848-8897
Transmittal Letter
October 24, 2024
Amber Shah
Parks & Public Works Director/City Engineer
City of San Marino
Parks and Public Works Department
2200 Huntington Drive
San Marino, California 91108-2639
Proposal to Provide PS&E Services for CDBG ADA Ramp Project (RFQ/RFP 2024-RFP-004) Dear Ms. Shah and Members of the Selection Committee:

Nichols Consulting Engineer, CHTD (NCE) is excited to enter into a Professional Design Services agreement with the City of San Marino to provide PS&E Services for CDBG ADA Ramp Project (RFQ/RFP 2024-RFP-004). a. Legal name and address of the
company.

Nichols Consulting Engineers, CHTD.
2300 E. Katella Avenue, Suite 125, Anaheim, CA 92806
b. Legal form of company (partnership,
corporation).

NCE was incorporated in the State of Nevada in 1990 as a C Corporation.

California Foreign Corporation: 1916885; California DIR: 1000017867 NCE is registered with the California Secretary of State to conduct business within the State of California.
c. Proposed Organizational Team
Members
Project Manager – Jim Bui, PE; QA/QC Manager – Franz Haidinger, PE; Civil Design Lead – Pedro Sanchez, PE; Staff Engineer – Patricia Oelkers d. Name, title, address, email address, and
telephone number of the person
authorized to negotiate contract.

Vivek Jha, Principal/Southern California Operations Manager 2300 E. Katella Avenue, Suite 125, Anaheim, CA 92806
Phone: (657) 275-3018; Mobile: (909) 362-7936; Fax: NA
Email: [email protected]
e. Name, title, address, email address, and
telephone number of the proposal contact
person.

Jim Bui, Project Manager
2300 E. Katella Avenue, Suite 125, Anaheim, CA 92806
Phone: (657) 275-3018; Mobile: (714) 606-8035; Fax: NA
Email: [email protected]
f. Person Authorized to obligate the
Respondent contractually. Vivek Jha, Principal/Southern California Operations Manager Sincerely,
NCE
Vivek Jha, PE (MD) Jim Bui, PE
Principal/Southern California Operations Manager Project Manager City of San Marino
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Table of Contents
Transmittal Letter ................................................................................................................................................................. 1 Table of Contents ................................................................................................................................................................... i Executive Summary ............................................................................................................................................................... 2 Pricing Proposal..................................................................................................................................................................... 3 Respondent Qualifications and Experience .......................................................................................................................... 3 Respondent Client References ............................................................................................................................................ 19 Project Examples ................................................................................................................................................................. 20 Sub-Consultants .................................................................................................................................................................. 23 Proposed Approach............................................................................................................................................................. 24 Performance Criteria ........................................................................................................................................................... 27 Discretionary Supplemental Materials ............................................................................................................................... 27 City of San Marino
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Executive Summary
NCE understands that the City of San Marino (City) is seeking professional civil engineering services to prepare plans and specifications for the PS&E services for CDBG ADA Ramp project for 21 intersection corners. NCE has previously provided engineering support services to the City including the development of, and updates to, the City’s recent Pavement Management System (PMS), as well as the preparation of roadway and pavement designs, plans, specifications, and estimates (PS&E) for annual street rehabilitation programs. This included the inventory and identification of 49 curb ramp improvement locations. With our knowledge and direct experience with the City, NCE is well suited to support the City to deliver projects acting as an extension to your staff.

We have experience completing standalone curb ramp projects and understand the importance of providing pragmatic design solutions that balance providing sufficient design detail to create useable curb ramp layouts while minimizing design costs. NCE will develop the basemap for the curb ramp plans utilizing engineering measuring tools such as smart levels coupled with aerial imagery to develop a sufficiently detailed aerial basemap. The design layouts will utilize Caltrans Standard Plan A88A for curb ramp design identifying key curb geometry and existing constraints. NCE will provide turn-key plans, specifications, and an engineer’s estimate of probable construction cost (PS&E) for bidding a federally funded curb ramp package. As for optional tasks, we are available to assist with as-needed utility coordination and design services during bidding and construction.

NCE is a client-focused professional consulting firm integrating the disciplines of civil engineering, pavement engineering, landscape architecture, science, and regulatory compliance and environmental services firm, and is well-known for expertise in developing and designing pavement maintenance and resurfacing/rehabilitation programs and complete streets projects for public agencies throughout California. As a public sector focused consulting firm, and with our previous experience with the City, NCE is an ideal choice to support the City with the following key reasons:
 Local Experience: NCE has extensive experience with roadway rehabilitation and streetscape rehabilitation that includes local projects. Some of those local street rehabilitation projects include the FY 2022-23, FY2021, FY 2020, and FY 2018 Street Rehabilitation Project for the City of San Marino; Area 3 and Area 4 CDBG ADA Curb Ramp Projects for the City of Diamond Bar, Maintenance District 6 Pavement Rehabilitation Project Phase II for the City of Glendale; CIP 2019-06 Street Enhancement Project for the City of Huntington Park; FY 23-24 SB1 Street Rehabilitation Project for the City of Alhambra. These highlighted projects are just a few of the projects we have performed for over 80+ cities and counties in Southern California. This local knowledge will provide confidence to the City that we understand what works, as well as local design and specification requirements, bidding conditions, and suitable materials.
 Staff Continuity: The key staff assigned to this project are the same individuals who have been working on civil and pavement design as well as pavement management projects for the City over the last several years. This core team is familiar with the City’s needs and approach to pavement rehabilitation, has built trust with the City to “get the job done” and understands the City’s approach to preparing plans and specifications to maximize the dollars for construction. We have a track record of being responsive to the City’s requests and providing progress meetings or design coordination meetings as needed to keep our projects on schedule and on budget.  Familiarity with Federal Aid Projects: We have recently completed various CDBG Curb Ramp projects for other agencies of a similar nature. In addition, we have experience completing larger roadway improvement projects with Federal aid subject to the Caltrans Local Assistance Procedures Manual (LAPM).  Highly Focused on Supporting Municipalities: Nearly 85% of NCE’s clientele is within the public sector, which includes current on-call contracts with many California agencies supporting the delivery of CIP projects. The benefit to the City is we understand the financial, administrative and approval processes that come with local agencies and can support and facilitate those processes as needed.  Local Regulatory Requirements: The NCE team proposed for this project have comprehensive knowledge and experience with the City’s, Caltrans and Greenbook engineering standards, requirements and guidelines.

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Pricing Proposal
NCE has uploaded our Cost Proposal electronically, per the RFP, as a separate file to the City’s e-Procurement Portal.

Respondent Qualifications and Experience
Background with the City
The NCE team is a powerhouse in transportation-related projects, specifically infrastructure and pavement rehabilitation and street maintenance projects. We have assembled a local, trusted team that has recent project experience in the City. Each team member brings a unique strength to the project and our integrated approach to project delivery ensures that the NCE team will work collaboratively to deliver the required project deliverables.

NCE has been providing civil engineering and various pavement-related services for the City since 2002 and has developed an excellent rapport with City staff. Additionally, we have extensive familiarity with the City’s infrastructure from our previous and existing contracts, including PMS, pavement design and PS&E design on the City’s annual road rehabilitation programs for FY 2022-23, FY 2021, FY 2020, and FY 2018. The City’s alleys and parking lot were surveyed and analyzed in 2023 by the same team who will be working on this project. We look forward to continuing a long-term working relationship and remain committed to providing the City our expertise in civil and pavement engineering, as well as many other related services.

Firm Overview
NCE is a multi-faceted civil engineering, pavement engineering, landscape architecture, environmental, and construction support services firm, which specializes in developing and designing pavement maintenance and resurfacing/rehabilitation programs for public agencies throughout California and the west coast. Unlike other civil engineering firms, we have specialized in pavement technology, including pavement management, asset management, and roadway design, and research for more than three
decades. We have completed pavement design and civil design services including complete street elements on thousands of roadways in California.

Our firm has been in business for over 34 years and during this time, we have performed pavement condition surveys ranging from state highways in 12 states to local street networks in over 220 cities and counties in California (including San Marino). We have surveyed over 110,000 miles of pavements, including alleys and parking lots. Our services include PMP/PMS, asset
management, pavement evaluation, testing and design, civil engineering, and the research and design of sustainable and innovative pavement technologies. NCE was established in 1990, and we have since grown to over 125 employees in seven offices throughout California, Nevada, and Arizona. Since inception, NCE has focused on developing long lasting client relationships by providing high value services. Our clients repeatedly choose to work with NCE staff because of our collaborative style of working on projects, our commitment to making sure the project is a success, and the confidence they have in our ability to complete the project to their satisfaction. The City can expect superior and timely client service and high value work products tailored to this specific project. Services for this contract will be managed and provided from our Anaheim office.

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Areas of Expertise
Civil Design. Pavement preservation, overlays and rehabilitations must be incorporated into the built environment through the civil engineering design process. NCE knows that to accomplish this, the design process requires various levels of design, as well as an understanding of elements with the built environment that must be considered. NCE provides a broad spectrum of engineering services associated with public infrastructure. NCE’s civil engineering disciplines have proven invaluable to clients on transportation, ADA compliance, water resources, municipal infrastructure, land development and site design projects. NCE’s civil engineers have extensive experience with the design and preparation of plans, specifications and estimates for city, county and state infrastructure projects. Our civil engineering services include planning, feasibility studies, assessment, design and construction for a broad range of Public Works projects including bicycle and pedestrian projects, public infrastructure, green infrastructure, local government facilities, road widening and intersection design, roadway geometrics, pavement preservation, overlay and reconstruction design, erosion control projects, hydraulic engineering and hydraulic studies, water quality improvements, wetlands and creek restorations, utility coordination, utility design and relocation, drainage design, hydraulic modeling, and redevelopment and urban infill.

ADA Compliance. NCE has a depth of experience in standards for accessible design, including curb ramps, sidewalks and accessible paths of travel, maximum running slope for crosswalks, and related traffic striping and signage. ADA Title II creates an ongoing obligation to remediate existing noncompliant facilities undergoing alteration, such as non-compliant sidewalks and curb ramps, per the Program Accessibility obligation. The alteration of the roadway, including most pavement work beyond maintenance slurry seals, changes the usability of street crossings which is why it requires ADA compliant curb ramps. In consideration of using overlays as a pavement repair and rehabilitation treatment option, ADA compliant curb ramps will be needed. Typical design considerations and issues include ADA compliant curb ramps with the need for many custom ramps to work around right-of-way issues, adverse grades in hilly topography, curb and gutter repairs, drainage issues, or other geometric constraints. NCE will coordinate curb ramp alterations with required alterations to the roadway striping plans, such as crosswalks and vehicle or bicycle detector loops.

Complete Streets. Our engineers know the importance of incorporating and designing Complete Streets elements into street improvement projects. Complete Streets are defined as streets that are designed for safe access for multi-modal users including transit riders, motorists, bicyclists, and pedestrians. When rehabilitating or completing street designs, NCE meets with our clients to discuss options to improve safety and overall user experience whether it is crossing the street, walking to businesses or schools, bicycling to work, using a transit stop, accommodating street NCE Related Services & Capabilities
Pavement Design
Roadway & Pavement Design
Pavement Rehabilitation & Sustainability
Pavement Testing, Analysis & Evaluation
Pavement Deflection Testing & Coring
Ground Penetrating Radar for Continuous
Asphalt Concrete (AC) Thickness Profile
Geotechnical Evaluation & Stabilization of
Subgrade Soils
Pavement Management
Asset & Pavement Management
GIS & Database Management
Civil Engineering Design
Bike & Pedestrian Path Design
Construction Documents (PS&E)
Construction Management & Inspection
Sustainable Design & Low Impact
Development
Complete Streets
ADA Retrofit Design
Green Infrastructure Design
Caltrans E-76 & Encroachment Permitting
Landscape Architecture & Streetscaping
Stakeholder Facilitation/Public Outreach
Storm Water Management
Stormwater & Drainage Design
Utility Coordination Relocation
Utility Design
Sanitary Sewer Design
Utility Relocation Design
Hydrology & Hydraulic Analysis
Stormwater Infrastructure Design
Water System Modeling & Design
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parking for commercial zones, or calming/slowing traffic to make it easier to cross the street. A resource that we often reference and start with for these types of concepts is the National Association of City Transportation Officials (NACTO), which introduces standard design concepts and guidelines in its Urban Bikeway and Street Design Guides. Our experience goes beyond standard vehicle-centric designs in the Caltrans Highway Design Manual and CA MUTCD, helping local agencies to develop context-sensitive designs that involve community input and public outreach.

Roadway Maintenance and Pavement Rehabilitation. Street rehabilitation extends well beyond the pavement and often requires essential considerations such as striping, curb and gutter repairs, pedestrian and bicycle improvements, signage, utility relocation, drainage improvements, and ADA compliant curb ramps and sidewalks. NCE has developed outstanding working relationships with our clients, implementing projects similar to the relevant services described in the City’s scope of services. NCE provides a full spectrum of roadway pavement design services, from conceptual engineering to plans, specifications, and engineer’s estimate of probable construction cost (PS&E) for preventive maintenance, rehabilitation, and reconstruction, NCE’s specialty. NCE staff take great pride in considering the effects of construction on neighborhoods, busy thoroughfares, and pedestrian and bicycle traffic and access. Our civil engineers are well versed in civil design elements including the latest guidelines from Caltrans, FHWA, and the National Association of City Transportation Officials (NACTO).

We also offer extensive experience and expertise with pavement treatment alternatives (cost-saving, cutting-edge, and green/ sustainable paving technologies, such as warm mix asphalt and in‐place recycling technologies). Our civil, pavement, and geotechnical engineers not only understand the types of pavements and treatment options but also the significance and cost implications of proper roadway support on competent subgrade soils to limit future settlement and cracking.

Pavement design begins with an accurate assessment of the existing structural adequacy. Unlike traditional civil firms, who rely only on core samples and R-values, we employ our pavement survey expertise in conjunction with deflection data and materials testing to assess the engineering properties of the existing roadway more accurately. This includes addressing the presence of Macadam road base, which was prevalently used in parts of Los Angeles County including San Marino.

Deploying Sustainable Pavement Rehabilitation Methods. Simply offering innovative pavement technologies does not always solve the problem; rather, ensuring that they are appropriate is what makes the difference in the success of a project. There are many factors to consider, including cost, performance, future maintenance, traffic, access, pavement section properties, and geometric constraints. NCE regularly uses innovative and sustainable treatments and materials as part of pavement maintenance and rehabilitation programs developed for our clients. NCE is well versed in using recycling and reuse strategies, whether the materials are used and produced in place or originate from recycling yards. As part of this recycling strategy, NCE strives to reduce construction truck traffic, which both minimizes traffic congestion and lessens the damage to the City’s street network. Reducing life cycle cost and optimizing costs for pavement rehabilitation projects is critical. Using appropriate and innovative treatments, preparing quality bid documents, and support during construction, results in pavement projects that perform to set goals and expectations. NCE has the ability to contribute to successful well-performing pavement projects, which is the crucial and main step in minimizing life cycle costs. There is no more sustainable paving strategy than to properly design and construct pavements with recycled City of San Marino
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materials that perform well. The figure to the right shows a range of seals and treatments that have worked successfully for NCE’s clients in California.

Utility Design and Coordination. NCE understands the implications of utilities to street improvement and resurfacing projects, particularly those identified for reconstruction or deep pavement recycling. Utilities can result in unplanned costs, delays, and street cuts in newly resurfaced streets. NCE has communicated with utilities such as SoCal Gas, Chevron, Southern California Edison, Charter/Spectrum, AT&T, and identified opportunities to attend quarterly joint utility coordination meetings to ensure we understood what utility work was planned and potential conflicts. During pavement reconstruction, utilities become even more critical requiring accurate location of utility alignments to prevent damage and conflicts. NCE has used private utility locators to establish utility depths using cost-saving and non-invasive techniques such as Ground Penetrating Radar inlieu of more invasive and expensive potholing. On several streets where shallow utilities exist, particularly laterals, NCE utilized thinner pavement sections such as full-depth hot mix asphalt (HMA) to reduce conflicts with utilities and avoid project delays from unnecessary utility relocation work.

Construction Support Services. NCE has a strong presence and years of experience performing construction support services during construction, including design services during construction, environmental compliance and monitoring, and inspection capabilities. In addition, we conduct value engineering and constructability reviews to identify areas where we can save time and money prior to work starting. NCE has attained a high standard of project administration skills combined with effective team building and communication techniques. Our team is very proactive, and we work to anticipate problems before they occur and develop solutions rather than reacting, which leads to mitigating delays and claims due to unforeseen conditions.

Proven Record of Meeting Project Schedules. Clients have come to rely on NCE’s ability to meet project schedules. Keeping the end project in mind, our concise documentation, and management’s ability to quickly resolve issues, are all key factors to completing a project on time. Timeliness is a high priority for the NCE team. Clear communication, concise documentation, prompt problem resolution, and strict review of the schedule are the tools NCE uses to complete the project within the established timeframe. NCE works collaboratively with our clients to prepare project-specific schedules with clear delivery timelines. In the event of a potential delay on a project milestone, NCE will promptly notify the City, present the details of the potential delay, and make recommendations for bringing the project schedule back on track.

Budget and Labor Tracking. NCE has a cloud-based cost accounting system (Ajera) that accurately tracks specific job costs, provides real-time updates on the remaining budget, and documents task progress. Labor hours and expenses are entered into the system, which allows NCE’s Project Manager to access the information at any time from their computer or mobile device.

Costs are routinely compared with the budget and schedule to manage the team’s level of effort, labor hour allocation, and resource scheduling. Our Project Manager will regularly email the team members a real-time snapshot of the remaining budget and task progress, which is auto generated by the software, to keep team members aware of budget and time constraints.

NCE’s cost control and invoice system are well suited to tracking costs, preparing invoices in styles and formats consistent with the City’s requirements.

High-Quality Project Deliverables. NCE has an active Quality Assurance Management Program (QAMP) that includes specific quality control (QC) procedures. The goal of NCE’s QAMP is to infuse quality throughout the entire project and this goal is shared by every NCE staff member. Each NCE employee attends our quality assurance training and is required to pass an exam and receive certification. NCE’s QAMP is based on four principles: client satisfaction, employee participation, problem prevention, and continuous quality improvement.

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Project Team
NCE has assembled a team of professionals
with demonstrated expertise and experience
providing services for infrastructure, pavement
rehabilitation and maintenance, complete
streets, as well as asset and pavement
management projects. Our technical staff
benefit from active pavement research and
implementation that NCE is completing with
Caltrans and Federal Highway Administration
(FHWA), as well as continuous training in
emerging design and construction techniques
that we routinely share with others in the
engineering community through teaching
seminars and workshops, and publication of
articles in professional journals.

The organizational chart (Figure 1) above shows the structure and team proposed, detailing roles as well as the lines of communication and reporting relationships among key and support staff in relation to the City for this project.

Capacity and Availability to Perform Requested Services NCE provides and commits qualified personnel from start to finish for our projects, and we will certainly do so for the City’s project. Based on our existing workload and projections, the NCE team is capable of seamlessly integrating the City of Anaheim’s projects into our company’s future work plans. NCE’s Project Manager, Jim Bui, PE, has demonstrated ability to manage multiple complex assignments and he is supported by a highly qualified group of personnel who have managed the planning, design, and construction activities for several critical projects simultaneously. The NCE team’s key personnel identified in this proposal will be available to the extent required for the duration of this contract and are ready to begin work with the City. The NCE team can also readily draw upon additional bench depth from a variety of 125+ technical professionals including engineers, CAD designers, biologists, scientists, planners, hydrologists, resource experts, GIS specialists, landscape architects, geologists, construction managers, inspectors, and field technicians who will support our key staff in delivering multi-disciplinary projects. This team has a local presence that can provide additional resources and expertise and NCE’s staff can respond quickly to ensure your expectations for quality, budget and schedule are achieved.

Key Personnel
NCE brings a collaborative and innovative problem-solving mentality to address the technical challenges facing the City’s infrastructure-related, day-to-day issues. Our key personnel have worked together on dozens of similar projects, including the projects discussed within Section 4. Firm’s Qualifications and Experience of this proposal.

The single most valuable tool for successful project management is clear, consistent, and cooperative communication.

We are pleased to have Jim Bui, PE, as our Project Manager for this contract with over ten years of extensive transportation experience. Jim currently manages various municipal infrastructure projects, focusing on civil and pavement design, asset management, complete streets, ADA Compliance, and bicycle and pedestrian trails. Jim will be the main point of contact for the City on this project and will communicate regularly with the City and initiate conversation on the purpose, plans, and progress of the project as he has done on your past project. He is knowledgeable of the technical resources in the firm, familiar with roadway engineering projects, understands public sector clients, and Figure 1. Project
Team Organization
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has authority to champion resources within the firm. Jim has served as Project Manager and/or Lead Project Engineer on many Public Works and Capital Improvement transportation related projects. He is currently the Project Manager for the City’s FY 22-23 Streets Rehabilitation Project and has recently supported other local roadway rehabilitation projects for the Cities of Huntington Park, Alhambra, Glendale, and Diamond Bar.

Jim will be supported by our Client Manager, Vivek Jha, MS, PE, Principal/Southern California Operations Manager at NCE. Vivek will ensure the resources are met and will oversee the project phases. Vivek is an experienced Client Sponsor and Project Manager that is highly skilled in delivering various public works projects with a consistent track record of on budget and schedule. He is currently the Client Manager for the City’s FY 22-23 Streets Rehabilitation Project. Other key team members that will support Jim include Vivek Jha, PE, as NCE’s Southern California Operations Manager, Franz Haidinger, PE, as NCE’s Chief Engineer and QA/QC Manager, and Pedro Sanchez, PE, as NCE’s Civil Design Lead, along with support staff who will also be key in delivering the project to successful completion.

Key Personnel Roles and Responsibilities
NCE’S key personnel have worked together on dozens of comparable projects such as those detailed in Section 4. Firm’s Qualifications and Experience below in this document, as well as the City of San Marino’s FY 22-23 Streets Rehabilitation Project, where they successfully fulfilled identical roles and integral responsibilities.

Jim Bui, PE, serving as NCE’s Project Manager, will be the engineer of record, manage the NCE team, and maintain overall communication with the City. It will be his responsibility to define the overall parameters and objectives of the project in conjunction with City staff to ensure successful project delivery. It will also be his responsibility to update the schedule, develop action items to keep the project on schedule, and to examine cost-cutting measures that can be taken to streamline the project. Jim has San Marino experience with similar project scopes and is familiar with City staff. As a Project Manager, Jim brings expertise in ADA for curb ramps compliance, and solid experience managing rehabilitation projects requiring complicated ADA improvements and curb & gutter repairs.

Vivek Jha, MS, PE, serving as NCE’s Client Manager, will be responsible for ensuring Jim Bui, PE, NCE’s Project Manager, and the NCE team have the resources necessary to successfully deliver services during the contract. He will assist Jim to establish budgets, schedules, and monitor the adherence of terms of contract expectations. Vivek will also be available to provide the City with innovative design opportunities and an additional line of communication with the NCE Team. Vivek has San Marino experience and is familiar with City staff. Vivek is an effective Client Manager and brings 14 years of experience and expertise in pavement design and evaluation, rehabilitation and maintenance, as well as asset/pavement management. Since joining NCE in 2022, Vivek has successfully overseen and managed various asset/pavement management and design projects across Southern California.

Franz Haidinger, PE, serving as NCE’s QA/QC Manager, will be responsible for implementing NCE’s quality assurance and quality control management (QA/QC) program for the project. He will address quality control and quality assurance procedures and expectations for each team member and will provide the quality assurance review and its documentation of the documents that will be submitted to the client.

Franz is a Principal/Chief Engineer responsible for overseeing, managing, and developing designs and PS&Es for roadway improvement projects in addition to implementing sustainable technologies. He provides QA/QC for complex pavement and roadway design and pavement rehabilitation projects and oversees the firm’s quality assurance program.

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Pedro Sanchez, PE, serving as NCE’s Civil Design Lead, will be responsible for orchestrating the overall development of the Curb ramp package, ensuring ADA compliance, and coordination with City staff and local utility owners to advance the project improvements. Pedro has San Marino experience with similar project scopes and is familiar with City staff. Pedro has 18 years of experience providing civil engineering design and construction of transportation projects. His expertise includes PS&E, street design, sidewalk, ADA curb ramp and driveway design, drainage, and utilities.

Support Staff Roles and Responsibilities
Patricia Oelkers, serving as NCE’s Staff Engineer, will provide comprehensive civil design support including the preparation of plans, specifications, and estimates, and utility coordination. It will be Patricia’s responsibility to assist with technical engineering matters. Patricia has San Marino engineering experience with similar project scopes. Patricia provides engineering and design support on complex civil and pavement design projects. She is highly proficient in using AutoCAD and regularly assists key civil engineers with the preparation of PS&E.

Resumes
Resumes on the following pages of our proposed project team members are provided for additional information regarding their qualifications and relevant experience in a similar role; and this NCE team has worked together on many local projects.

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Jim Bui, PE
Project Manager
Jim Bui is a licensed California Civil Engineer with over 10 years of transportation experience, and routinely serves as the Project Manager and/or Technical Lead on Public Works and Capital Improvement Projects focusing on transportation design for NCE’s Southern California region. He has expertise in civil and pavement design, asset management, complete streets, Americans with Disabilities Act (ADA) Compliance, and bicycle/pedestrian trails on municipal transportation infrastructure. Jim’s experience also includes numerous citywide paving projects across California; many involving ADA compliance for curb ramps, Complete Streets projects, and various classes of bicycle facilities. He has led complex civil and pavement design related tasks and has managed and worked closely with NCE key staff on these projects.

Jim serves as the Project Manager for the NCE team responsible for managing the City of San Marino's FY22-23 Streets Rehabilitation Project.

Representative Projects
Street Rehabilitation and ADA Curb Ramp Improvement
City of Diamond Bar, CA
Project Manager. The City has approximately 145 centerline miles divided into 7 maintenance zones. NCE has been assisting the City with updating the PMP since 2015. Beginning in Spring 2023 NCE has also been contracted for 3 years to provide the design of PS&E for the City’s various annual roadway maintenance and rehabilitation programs, as well as standalone annual CDBG Curb Ramp improvement projects. As part of this first year, Jim used his extensive experience with annual roadway rehabilitation projects to implement the PMP work plan into discrete projects and provide the most appropriate pavement treatments including slurry seals, cape seals, and ARHM paving for 65 arterial, collector, and residential roadway segments. He has prepared the design of the first CDBG Curb Ramp project currently out for construction and is preparing a 60% draft PS&E submittal for the roadway maintenance and rehabilitation program.

Professional Design and Construction Management Services for Street Enhancement Projects City of Huntington Park, CA
Project Manager. NCE provided engineering design services for the preparation of plans, specifications and cost estimates for street enhancements using SB1 funding for various streets throughout the city. This included pavement rehabilitation and reconstruction design (AC and PCC pavements), roadway improvement plans, curb ramp detail design, and striping plans to modernize non-MUTCD-compliant striping. Key elements of this project included the development of engineering plans, assisting the City transition and updating their Greenbook Specifications from older 2015 standards to the latest 2018 standards, developing a current utility contact list, and incorporating cost-effective pavement recycling alternatives. NCE also provided Construction Management and Inspection services through a subconsultant to handle day-to-day monitoring and inspection. NCE was recently selected to perform the City’s SB1 Street Enhancement Project for FY 2023-2024.

Street Rehabilitation Program and PMS Update Services
City of San Marino, CA
Project Manager. Since 2018, NCE has provided pavement evaluation and design services for various roadways. A pavement condition survey was conducted with distresses identified along with areas for potential base repairs. Coring, sampling, and laboratory testing were performed, and a pavement design and soil investigation memorandum were Education
BS, Civil Engineering, University of
California, Irvine, 2013
Member Tau Beta Pi, Chi Epsilon
Registrations and Certifications
Professional Engineer – Civil, CA
#86467
Affiliations
American Society of Civil Engineers
American Public Works Association
Joined NCE
2013
Total Years of Experience
11 years
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prepared. The memorandum included potential treatments with a focus on sustainable treatments and cost-saving measures including ARHM and CIR. The street rehabilitation programs included a cost-savings focused design to implement PS&E for the City’s annual roadway maintenance and PMS implementation. NCE provided detailed field markings and inventory for localized base repairs and concrete curb and gutter repairs to provide improved bidding and construction cost outcomes. NCE is currently designing the City’s pavement reconstruction for the FY 2022-2023 and FY 2023-2024 street rehabilitation project, where we are expecting economies of scale to provide favorable construction costs for nearly 4 miles of arterial, collector and residential streets including the design of nearly 300 curb and gutter repair locations, and evaluation of over 130 intersection corners for curb ramp compliance.

Maintenance District 6 Phase II Rehabilitation
City of Glendale, CA
Project Manager. NCE was recently selected by the City of Glendale to provide the design of plans, specifications, and estimates for the Maintenance District 6 Phase II rehabilitation project. The project involves rehabilitating 2.8 miles of residential streets with preliminary pavement treatment ranging from a slurry seal, overlay with asphalt rubber hot mix overlay, and full-depth reconstruction. As part of this project, NCE will evaluate the existing pavement to determine the most feasible rehabilitation alternative including whether the existing macadam underneath the asphalt pavement should be preserved or removed, markout pavement base repairs, markout curb, and gutter repairs, install missing gutters in flat or poorly draining areas, and meet the requirements for Americans with Disabilities Act compliance of curb ramps.

PMP/Asset Inventory Update, Pavement Evaluation and Design, and Street Rehabilitation City of Redondo Beach, CA
Civil Design Project Manager. NCE has partnered with the City since 2017 on their PMP, multi-year work plan, and asset inventory. Beginning in January 2024, NCE was also contracted by the City to provide the design of plans, specifications, and cost estimates (PS&E) for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation programs.

As part of these projects, NCE is preparing the PS&E package for 32 street segments covering 5.9 centerline miles. As part of this project, the NCE team is building on the PMP report by taking pavement core samples and carrying out laboratory testing to develop the most cost-effective and practical pavement rehabilitation recommendation for each street within the project. NCE scope of work also includes cataloging curb and gutter damage, evaluation of ADA curb ramp compliance, vicinity map, typical pavement cross sections, detailed repair quantity tables, and cost estimation. NCE is also providing newer 2021 Greenbook technical specifications.

Valley View Avenue Pavement Rehabilitation from Imperial Highway to Rosecrans Avenue Project City of La Mirada, CA
Project Manager. NCE provided pavement rehabilitation services for Valley View Avenue from Imperial Highway to Rosecrans Avenue. This is a highly traveled commercial corridor nearly a mile long with heavily deteriorated pavement that requires significant rehabilitation or reconstruction. NCE determined appropriate treatments, addressing ADA compliance, and providing PS&E along with design support during construction. The City is in the middle of a multimillion-dollar infrastructure improvement program made possible through City general funds, state and federal grants, and· passage of Measure I by City residents, which provided additional sales tax revenue of approximately $4 million per year for five years.

Citywide Sidewalk and Curb Ramp Assessment
City of Corona, CA
Senior Engineer. NCE conducted a citywide inspection in Corona for tripping hazards in the public right-of-way, as well as ADA-compliance of curb ramps at street intersections. NCE performed walking surveys and took photographs along the entire 350 centerline miles of public streets as well as parks, city-owned buildings, and parking lots. Jim managed the data collection effort, preparing a combination of “high accuracy” and “mapping grade” data collectors. High-accuracy inspections utilized differential GPS correction to achieve an average 14-inch accuracy to pinpoint sidewalk repair locations, while mapping grade inspections were used for large targets such as curb ramps. He created a GIS system with all of the data to generate a 5-year maintenance implementation program and associated planning-level cost estimates.

City of San Marino
PS&E Services for CDBG ADA Ramp Project
RFQ/RFP 2024-RFP-004D
P a g e | 12
Vivek Jha, MS, PE
Client Manager
Vivek Jha is an experienced Client/Project Manager and serves as an Associate/ Southern California Operations Manager at NCE. He brings over 14 years of entensive experience in the pavement and asset management field with exerptise in pavement design and evaluation, rehabilitation and maintenance, and pavement and asset management. He is also adept at managing the entire project life cycle including developing and maintaining the project schedule, controlling project cost, tracking, and documenting variance, developing technical reports, QA/QC of other reports and data, in addition to leading stakeholder meetings. Vivek Vivek also has extensive experience with PAVER™, StreetSaver®, Coring, dynamic cone penetrometer, GPR, and FWD. SInce joining NCE in 2022, Vivek has overseen, managed, and/or worked on complex asset/pavement management and design projects for numerous public agencies across Southern California.

Vivek serves as the Client Manager for the NCE team responsible for overseeing the City of San Marino's FY22-23 Streets Rehabilitation Project.

Representative Projects
2023-2026 Street Rehabilitation and ADA Curb Ramp Improvements Project City of Diamond Bar, CA
Client Manager. The City has approximately 145 centerline miles divided into 7 maintenance zones. NCE has been assisting the City with updating the PMP since 2015. Beginning in Spring 2023 NCE has also been contracted for 3 years to provide the design of PS&E for the City’s various annual roadway maintenance and rehabilitation programs, as well as standalone annual CDBG Curb Ramp improvement projects. As part of this first year, Jim used his extensive experience with annual roadway rehabilitation projects to implement the PMP work plan into discrete projects and provide the most appropriate pavement treatments including slurry seals, cape seals, and ARHM paving for 65 arterial, collector, and residential roadway segments. He has prepared the design of the first CDBG Curb Ramp project currently out for construction and is preparing a 60% draft PS&E submittal for the roadway maintenance and rehabilitation program. In addition, Vivek was the Project Manager for the City’s Pavement Management System (PMS) Update in 2022/23.
2023-2024 Street Rehabilitation Program and Pavement Management Services City of San Marino, CA
Client Manager and Pavement Design Lead. As part of the City’s annual street rehabilitation program, NCE is providing pavement evaluation and design services for various roadways. The scope of work for the 2024 Street Rehabilitation Program includes pavement condition survey, Coring, sampling, and laboratory testing. Based on the pavement evaluation a pavement design and soil investigation memorandum will be prepared. The memorandum will include potential treatments with a focus on sustainable treatments and cost-saving measures. Technical specifications will also be provided. Vivek is currently serving as Client Manager, PMS, and Pavement Design lead for the City’s most recent annual street rehabilitation program.

Maintenance District 6 Phase II Rehabilitation
City of Glendale, CA
Education
MS, Civil Engineering, Rowan
University, 2009
BS, Civil Engineering, Sardar Patel
College of Engineering, Mumbai,
India, 2007
Registrations and Certifications
Professional Engineer – Civil, MD
#52713
HMA Plant Technologist,
Superpave Levels 1 & 2
HMA Construction Technologist
Affiliations
Advisory Board Member, CREATEs
ACRP Panel Member
Automated Pavement Condition
Survey Practices at Airports
Joined NCE
2022
Total Years of Experience
14 years
City of San Marino
PS&E Services for CDBG ADA Ramp Project
RFQ/RFP 2024-RFP-004D
P a g e | 13
Client Manager. NCE was recently selected by the City of Glendale to provide the design of plans, specifications, and estimates for the Maintenance District 6 Phase II rehabilitation project. The project involves rehabilitating 2.8 miles of residential streets with preliminary pavement treatment ranging from a slurry seal, overlay with asphalt rubber hot mix overlay, and full-depth reconstruction. As part of this project, NCE will evaluate the existing pavement to determine the most feasible rehabilitation alternative including whether the existing macadam underneath the asphalt pavement should be preserved or removed, markout pavement base repairs, markout curb, and gutter repairs, install missing gutters in flat or poorly draining areas, and meet the requirements for Americans with Disabilities Act compliance of curb ramps.

PMP, Multi-Year Focus Plan, Pavement Design, and Base Repair Markout City of Redondo Beach, CA
Project Manager and Pavement Design Lead. NCE has partnered with the City since 2017 on their PMP, multi-year work plan, and asset inventory. Beginning in January 2024, NCE was also contracted by the City to provide the design of plans, specifications, and cost estimates (PS&E) for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation programs. As part of these projects, NCE is preparing the PS&E package for 32 street segments covering

5.9 centerline miles. As part of this project, the NCE team is building on the PMP report by taking pavement core samples and carrying out laboratory testing to develop the most cost-effective and practical pavement rehabilitation recommendation for each street within the project. NCE scope of work also includes cataloging curb and gutter damage, evaluation of ADA curb ramp compliance, vicinity map, typical pavement cross sections, detailed repair quantity tables, and cost estimation. NCE is also providing newer 2021 Greenbook technical specifications.

Pavement Management Program and Right-of-way Asset Inventory City of Redondo Beach, CA
Project Manager. Vivek is currently assisting the City with carrying out an inventory of right-of-way assets such as traffic signs and curb ramps. NCE last assisted the City in 2017 in developing a right-of-way asset inventory for assets such as sign inventory, curb ramp, pavement and curb marking, cross gutter inventory, and manhole inventory. In addition, to the asset inventory update, NCE is also assisting the City to update its PMP and develop a multi-year focus plan for the City by carrying out pavement design and base repair marking. The City has approximately 159.43 centerline miles of streets.

Pavement Management Program
Cathedral City, CA
Client and Project Manager. NCE is assisting with the development of a comprehensive Pavement Management Program (PMP) to improve the City’s ability to manage and maintain its 157 centerline-mile street network more effectively and strategically. The project consists of furnishing the necessary services to develop a comprehensive PMP which will provide City policy makers and asset management professionals with the City’s pavement network in terms of miles and area, the current Pavement Condition Index (PCI) of the network, recommendations for future maintenance and rehabilitation strategies, Identification of funding required to perform maintenance and repair treatments over the next 5 years, various investment and treatment scenarios to improve network PCI over time, and information regarding additional funding required to achieve system PCI goals.

Pavement Management and Road Surveying
San Diego County, CA
Deputy Project Manager. Covering an area of nearly 1,500 square miles, the County maintains approximately 1,950 centerline miles of roadways. The network is comprised of approximately 1,843 centerline miles of asphalt concrete roadways, with the remainder being exposed cement concrete or unpaved disintegrated granite. As part of this project, Vivek assisted in summarizing the work done by the County and its impact on the “Road to 70” goal and determined the determining the PCI of the underserved communities in each CPG. He is currently assisting the County in identifying sections with missing As-Built data based on 2015/16 and 2021 network distress survey.

City of San Marino
PS&E Services for CDBG ADA Ramp Project
RFQ/RFP 2024-RFP-004D
P a g e | 14
Franz Haidinger, PE
Quality Assurance and Quality Control (QA/QC) Manager
Franz Haidinger is a licensed California Civil Engineer and is a Principal and Chief Engineer at NCE responsible for overseeing, managing, and developing designs and PS&Es for roadway improvement projects in addition to implementing sustainable technologies. He specializes in pavement and roadway design, pavement rehabilitation projects, Complete Streets, sustainable pavement technologies, and low-impact development features. Franz also provides QA/QC, develops engineering standards for NCE and oversees the firm’s quality assurance program, critically reviews for constructability, and focuses on making construction documents practical and clear for bidding. His clients value his ability to understand their needs, evaluate alternatives and determine the most appropriate solutions.

Franz serves as the QA/QC Manager on the NCE team responsible for implementing NCE’s quality assurance and quality control management program for the City of San Marino’s FY22-23 Streets Rehabilitation Project.

Representative Projects
Street Rehabilitation and ADA Curb Ramp Improvement
City of Diamond Bar, CA
QA/QC Manager. The City of Diamond Bar (City) has approximately 145 centerline miles divided into 7 maintenance zones. NCE has been assisting the City with updating the Pavement Management Program (PMP) since 2015.

Beginning in Spring 2023 NCE has also been contracted for 3 years to provide the design of plans, specifications, and cost estimates (PS&E) for the City’s various annual roadway maintenance and rehabilitation programs, as well as standalone annual CDBG Curb Ramp improvement projects. NCE has prepared the design of the first CDBG Curb Ramp project currently out for construction and is preparing a 60% draft PS&E submittal for the roadway maintenance and rehabilitation program. As part of the PS&E submittal, NCE staff collected curb and gutter damage that will need to be addressed during the construction.

Professional Design and Construction Management Services for Street Enhancement Projects City of Huntington Park, CA
QA/QC Manager. NCE provided engineering design services for the preparation of plans, specifications and cost estimates for street enhancements using SB1 funding for various streets throughout the city. This included pavement rehabilitation and reconstruction design (AC and PCC pavements), roadway improvement plans, curb ramp detail design, and striping plans to modernize non-MUTCD-compliant striping. Key elements of this project included the development of engineering plans, assisting the City transition and update their Greenbook Specifications from older 2015 standards to the latest 2018 standards, developing a current utility contact list, and incorporating cost-effective pavement recycling alternatives. NCE also provided Construction Management and Inspection services through a subconsultant to handle day-to-day monitoring and inspection. NCE was recently selected to perform the City’s SB1 Street Enhancement Project for FY 2023-2024.

Street Rehabilitation Program and PMS Update Services
City of San Marino, CA
QA/QC Manager. Since 2018, NCE has provided pavement evaluation and design services for various roadways. A pavement condition survey was conducted with distresses identified along with areas for potential base repairs. Coring, Education
DI (Diplom-Ingenieur), Civil
Engineering, University of Natural
Resources and Life Sciences,
Vienna, Austria (Equivalent of a
MS, Civil Engineering), 1997
Registrations and Certifications
Professional Engineer – Civil
CA #64725
Professional Engineer – Civil
NV #19430
Troxler Nuclear Testing Equipment
Certification #079039
Affiliations
American Society of Civil Engineers
American Public Works Association
Joined NCE
2004
Total Years of Experience
25 years
City of San Marino
PS&E Services for CDBG ADA Ramp Project
RFQ/RFP 2024-RFP-004D
P a g e | 15
sampling, and laboratory testing were performed, and a pavement design and soil investigation memorandum were prepared. The memorandum included potential treatments with a focus on sustainable treatments and cost-saving measures including ARHM and CIR. The street rehabilitation programs included a cost-savings focused design to implement PS&E for the City’s annual roadway maintenance and PMS implementation. NCE provided detailed field markings and inventory for localized base repairs and concrete curb and gutter repairs to provide improved bidding and construction cost outcomes. NCE is currently designing the City’s pavement reconstruction for the FY 2022-2023 and FY 2023-2024 street rehabilitation project, where we are expecting economies of scale to provide favorable construction costs for nearly 4 miles of arterial, collector and residential streets including the design of nearly 300 curb and gutter repair locations, and evaluation of over 130 intersection corners for curb ramp compliance.

PMP/Asset Inventory Update, Pavement Evaluation and Design, and Street Rehabilitation City of Redondo Beach, CA
QA/QC Manager. NCE has partnered with the City since 2017 on their PMP, multi-year work plan, and asset inventory.

Beginning in January 2024, NCE was also contracted by the City to provide the design of plans, specifications, and cost estimates (PS&E) for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation programs. As part of these projects, NCE is preparing the PS&E package for 32 street segments covering 5.9 centerline miles. As part of this project, the NCE team is building on the PMP report by taking pavement core samples and carrying out laboratory testing to develop the most cost-effective and practical pavement rehabilitation recommendation for each street within the project. NCE scope of work also includes cataloging curb and gutter damage, evaluation of ADA curb ramp compliance, vicinity map, typical pavement cross sections, detailed repair quantity tables, and cost estimation.

Valley View Avenue Pavement Rehabilitation from Imperial Highway to Rosecrans Avenue Project City of La Mirada, CA
QA/QC Manager. NCE provided pavement rehabilitation services for Valley View Avenue from Imperial Highway to Rosecrans Avenue. This is a highly traveled commercial corridor nearly a mile long with heavily deteriorated pavement that requires significant rehabilitation or reconstruction. NCE determined appropriate treatments, addressing ADA compliance, and providing PS&E along with design support during construction. The City is in the middle of a multimillion-dollar infrastructure improvement program made possible through City general funds, state and federal grants, and· passage of Measure I by City residents, which provided additional sales tax revenue of approximately $4 million per year for five years.

Yellow Brick Road Complete Streets
City of Richmond, CA
QA/QC Manager/Lead Civil Engineer. The Yellow Brick Road Complete Streets Project proposes to address key community-identified barriers, issues, and opportunities in the community in order to design and implement Complete Streets improvements along roadways in the community-identified Yellow Brick Road network. The routes will connect the key assets in the neighborhood, including local elementary schools, parks, and transit. Improvements include Class II bicycle facilities, extended sidewalks, decorative crosswalks, pedestrian and bicycle wayfinding signs, pedestrian-scale lighting, landscaping, curb extensions, roundabouts and traffic circles, ADA curb ramps, speed tables, raised intersections and crosswalks, rectangular rapid flashing beacons, median refuges, back-in angled parking, green painted bicycle lanes, landscaped median refuges, and trail crossings. In addition, innovative design elements include raised crosswalks and intersections as traffic-calming measures and a HAWK (High-Intensity Activated CrossWalK) beacon at an intersection with heavy vehicle and pedestrian interactions where a traditional signal cannot be installed.

Rumrill Boulevard Complete Streets and Green Infrastructure City of San Pablo, CA
QA/QC Manager. NCE designed an approximately $15 million in construction value, 1.6-mile-long, Complete Streets project along Rumrill Boulevard. Project included curb extensions/bulbouts, sidewalk widening, crosswalk improvements with rectangular rapid flashing beacons, median refuges bus stop shelters, expanded street lighting, ADA concrete and roadway improvements (curb ramps, sidewalks, driveways, medians, and regrading pedestrian roadway crossings), storm drainage improvements, and additional street lighting.

City of San Marino
PS&E Services for CDBG ADA Ramp Project
RFQ/RFP 2024-RFP-004D
P a g e | 16
Pedro Sanchez, PE
Civil Engineering Lead
Pedro Sanchez has over 18 years of experience providing civil engineering services. His experience includes the design and construction of projects for private clients and public agencies. His civil and transportation engineering experience involves the design of vertical and horizontal control plans, grading and drainage, street design, sidewalk, ADA-compliant curb ramp and driveway design, parking facilities, storm drain and utility system, yard piping and hydraulics and hydrology analysis. He prepares construction plans, contract specifications and cost estimates ensuring conformity with state, federal and local requirements. He is proficient in computer-aided design and drafting using AutoCAD Civil 3D, Land Development Desktop, AutoCAD, MicroStation V8 and V8, Microsoft Office, Excel Bluebeam, and Word. Pedro was a civil engineer for the City of Los Angeles's $1.4 billion sidewalk repair program that aimed to make sidewalks accessible to everyone and meet Americans with Disabilities Act requirements.

Pedro serves as the Civil Design Lead for the NCE team, where he is responsible for overseeing the civil design aspects of the City of San Marino’s FY22-23 Streets Rehabilitation Project.

Representative Projects
Street Rehabilitation and ADA Curb Ramp Improvement
City of Diamond Bar, CA
Civil Design Lead. The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones. NCE has been assisting the City with updating the Pavement Management Program since 2015. Beginning in Spring 2023 NCE has also been contracted for 3 years to provide the design of plans, specifications, and cost estimates for the City’s various annual roadway maintenance and rehabilitation programs, as well as standalone annual Community Development Block Grant Curb Ramp improvement projects. NCE has prepared the design of the first Community Development Block Grant Curb Ramp project currently out for construction and is preparing a 60% draft plans, specifications, and cost estimates submittal for the roadway maintenance and rehabilitation program. As part of the plans, specifications, and cost estimates submittal, NCE staff collected curb and gutter damage that will need to be addressed during the construction.

Maintenance District 6 Phase II Rehabilitation
City of Glendale, CA
Civil Design Lead. NCE was selected by the City of Glendale to provide the design of PS&E for the Maintenance District 6 Phase II rehabilitation project. The project involves rehabilitating 2.8 miles of residential streets with preliminary pavement treatment ranging from slurry seal, overlay with Asphalt Rubber Hot-Mix (ARHM) overlay, and full-depth reconstruction. NCE will evaluate the existing pavement to determine the most feasible rehabilitation alternative including whether the existing macadam underneath the asphalt pavement should be preserved or removed, markout pavement base repairs, markout curb and gutter repairs, install missing gutters in flat or poorly draining areas, and meet the requirements for ADA compliance of curb ramps.

Professional Design and Construction Management Services for Street Enhancement Projects City of Huntington Park, CA
Civil Design Lead. NCE provided engineering design services for the preparation of plans, specifications and cost estimates for street enhancements using SB1 funding for various streets throughout the city. This included pavement Education
BS, Civil Engineering, Tecnológico
de Monterrey, Monterrey Nuevo
León, México, 2001
Asphalt Engineering, Universitat
Politecnica de Catalunya,
Barcelona, Spain, 2000
Fluid Mechanics, California State
University, Long Beach, 1999
Registrations and Certifications
Professional Engineer – Civil, CA
#84649
Affiliations
American Society of Civil Engineers
American Public Works Association
Joined NCE
2018
Total Years of Experience
18 years
City of San Marino
PS&E Services for CDBG ADA Ramp Project
RFQ/RFP 2024-RFP-004D
P a g e | 17
rehabilitation and reconstruction design (AC and PCC pavements), roadway improvement plans, curb ramp detail design, and striping plans to modernize non-MUTCD-compliant striping. Key elements of this project included the development of engineering plans, assisting the City transition and updating their Greenbook Specifications from older 2015 standards to the latest 2018 standards, developing a current utility contact list, and incorporating cost-effective pavement recycling alternatives. NCE also provided Construction Management and Inspection services through a subconsultant to handle day-to-day monitoring and inspection. NCE was recently selected to perform the City’s SB1 Street Enhancement Project for FY 2023-2024.

Valley View Avenue Pavement Rehabilitation from Imperial Highway to Rosecrans Avenue Project City of La Mirada, CA
Civil Design Lead. NCE developed construction documents for pavement rehabilitation and appurtenant infrastructure repairs and provided all consultation, research, utility coordination, construction assistance, and plans, specifications, and estimates, as required for bidding and construction of the proposed improvements. The scope of work included rehabilitation of asphalt concrete pavement, including reconstruction of failed street asphalt concrete pavement areas, and evaluation of existing pavement and soil conditions to recommend the best approach for rehabilitation. Americans with Disabilities Act upgrades included repairs to the curb, gutter, sidewalk, and cross gutters. Also included was a striping plan.

Street Rehabilitation Program and PMS Update Services
City of San Marino, CA
Civil Design Lead. Since 2018, NCE has provided pavement evaluation and design services for various roadways. A pavement condition survey was conducted with distresses identified along with areas for potential base repairs. Coring, sampling, and laboratory testing were performed, and a pavement design and soil investigation memorandum were prepared. The memorandum included potential treatments with a focus on sustainable treatments and cost-saving measures including ARHM and CIR. The street rehabilitation programs included a cost-savings focused design to implement PS&E for the City’s annual roadway maintenance and PMS implementation. NCE provided detailed field markings and inventory for localized base repairs and concrete curb and gutter repairs to provide improved bidding and construction cost outcomes. NCE is currently designing the City’s pavement reconstruction for the FY 2022-2023 and FY 2023-2024 street rehabilitation project, where we are expecting economies of scale to provide favorable construction costs for nearly 4 miles of arterial, collector and residential streets including the design of nearly 300 curb and gutter repair locations, and evaluation of over 130 intersection corners for curb ramp compliance.

Sidewalk Design
City of Los Angeles, CA
Civil Design Engineer. Mr. Sanchez worked on the design and construction phase engineering services for the City of Los Angeles, a 30-year, $1.4 billion program to make sidewalks accessible to everyone (ADA Compliance). Civil Design Engineer work includes fast-paced sidewalk repair design plans, estimates and specifications to City of Los Angeles Standards, following ADA 2010 standards, City of Los Angeles S-400 Series Standards, California building code Chapter

11. In addition to Access Request Sites, Mr. Sanchez provided designs and construction support for an Alternative material program, including material installation details, specifications, vendor coordination, and DOT coordination.

Yellow Brick Road Complete Streets
City of Richmond, CA
Civil Design Engineer. The Yellow Brick Road Complete Streets Project included Class II bicycle facilities, extended sidewalks, decorative crosswalks, pedestrian and bicycle wayfinding signs, pedestrian-scale lighting, landscaping, curb extensions, roundabouts and traffic circles, ADA curb ramps, speed tables, raised intersections and crosswalks, rectangular rapid flashing beacons, median refuges, back-in angled parking, green painted bicycle lanes, landscaped median refuges, and trail crossings. In addition, innovative design elements include raised crosswalks and intersections as traffic-calming measures and a HAWK (High-Intensity Activated CrossWalK) beacon at an intersection with heavy vehicle and pedestrian interactions where a traditional signal cannot be installed.

City of San Marino
PS&E Services for CDBG ADA Ramp Project
RFQ/RFP 2024-RFP-004D
P a g e | 18
Patricia Oelkers
Staff Engineer
Patricia Oelkers serves as a Staff Engineer at NCE and provides engineering and design support on civil engineering projects. She has experience in Civil 3D performing roadway rehablitation design, geometric design, signage and striping layout, bicycle design, and ADA curb ramp upgrades. She is experienced in various forms of manual and digital field data collection methods and basemap preparation for NCE’s projects.

Patricia serves as the Staff Engineer for the NCE team supporting key engineering personnel for the City of San Marino's FY22-23 Streets Rehabilitation Project.

Representative Projects
2023-2026 Street Rehabilitation
City of Diamond Bar, CA
Staff Engineer. Patricia is responsible for marking repairs (e.g., curb and gutter, cross gutter, and curb ramps) in the field, preparing plans, and assisting with the engineer’s cost estimate for the design. In addition, Patricia is also assisting in the data gathering and design of the curb ramps package which will be constructed using Community Development Block Grant (CDBG) funding. 2024 Street Rehabilitation Program
City of San Marino, CA
Staff Engineer. Patricia is responsible for marking repairs (e.g., curb and gutter, cross gutter, and curb ramps) in the field, preparing plans, and assisting with the engineer’s cost estimate for the design. As part of the City’s annual street rehabilitation program, NCE is providing pavement evaluation and design services for various roadways. The scope of work for the 2024 Street Rehabilitation Program includes pavement condition survey, coring, sampling, and laboratory testing. Based on the “pavement” evaluation a pavement design and soil investigation memorandum will be prepared.

The memorandum will include potential treatments with a focus on sustainable treatments and cost-saving measures.

Technical specifications will also be provided.

Maintenance District 6 Phase II Rehabilitation
City of Glendale, CA
Staff Engineer. Patricia is responsible for marking repairs (e.g., driveways, sidewalks, cross gutters) in the field and translating them to the plans. NCE was contracted by the City of Glendale to prepare construction documents and pavement rehabilitation and reconstruction design for 12 residential streets (3 miles). The scope of work includes pavement condition survey, catch basin maintenance, and design and preparation of civil design plans, specifications, and estimates for construction.

PMP/Asset Inventory Update, Pavement Evaluation and Design, and Street Rehabilitation City of Redondo Beach, CA
Staff Engineer. The City has about 145 centerline miles divided into 7 maintenance zones. NCE has been assisting the City with updating the Pavement Management Program (PMP) since 2015. Beginning in January 2024, NCE was contracted by the City to provide the design of plans, specifications, and cost estimates (PS&E) for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation programs. As part of these projects, NCE is preparing the PS&E package for 32 street segments covering 5.9 centerline miles. NCE’s scope of work includes cataloging curb and gutter damage, evaluation of ADA curb ramp compliance, vicinity map, typical pavement cross sections, detailed repair quantity tables, and cost estimation. NCE is also providing newer 2021 Greenbook technical specifications.

Education
BS, Civil Engineering, California
State University Polytechnic,
Pomona, 2022
Joined NCE
2022
Total Years of Experience
2 years
City of San Marino
PS&E Services for CDBG ADA Ramp Project
RFQ/RFP 2024-RFP-004D
P a g e | 19
Respondent Client References
NCE has had the privilege to work with many cities and counties in Southern California, including San Marino. The individual and agency references outlined below will enable the City to verify the experience of NCE and its key personnel in successfully delivering related services on comparable projects over the past three (3) years, with scopes pertinent to San Marino. These references represent repeat clients, which attests to their satisfaction with NCE's work products.

NCE
Reference 1: City of Redondo Beach
Agency: City of Redondo Beach Public Works Department
Contact Name: Lauren Sablan. Acting City Engineer
Address: 415 Diamond Street, Redondo Beach, CA 90277
Phone: (310) 697-3150
Email: [email protected]
Services: ADA Curb Ramp Design, PMP/Asset Inventory Update, Pavement Evaluation and Design, and Street Rehabilitation Projects
Project
Personnel:

Project Manager: Jim Bui, Client Manager: Vivek Jha, QA/QC Manager – Franz Haidinger, Civil Design Lead – Pedro Sanchez, Staff Engineer – Patricia Oelkers, Field Technician – Joseph DeLeon Reference 2: City of Huntington Park
Agency: City of Huntington Park Public Works Department Contact Name: Yunus Rahi, PhD, PE, TE, City Engineer
Address: 6550 Miles Avenue, Huntington Park, CA 90255
Phone: (714) 940-0100
Email: [email protected]
Services: PS&E for Street Enhancement Projects including ADA Curb Ramp Design Project
Personnel:

Project Manager: Jim Bui, Client Manager: Vivek Jha, QA/QC Manager – Franz Haidinger, Civil Design Lead – Pedro Sanchez, Staff Engineer – Patricia Oelkers, Field Technician – Joseph DeLeon Reference 3: City of Glendale
Agency: City of Glendale Public Works Department
Contact: Rustom Tavitian, MS, PE, Civil Engineer II
Address: 633 E Broadway Room 205, Glendale, CA 91206
Phone: (818) 937-8326
Email: [email protected]
Services: PS&E for the Maintenance District 6 Phase II Rehabilitation Project including ADA Curb Ramp Design
Project
Personnel:

Project Manager: Jim Bui, Client Manager: Vivek Jha, QA/QC Manager – Franz Haidinger, Civil Design Lead – Pedro Sanchez, Staff Engineer – Patricia Oelkers, Field Technician – Joseph DeLeon City of San Marino
PS&E Services for CDBG ADA Ramp Project
RFQ/RFP 2024-RFP-004D
P a g e | 20
Project Examples
NCE has had the privilege to work with many cities and counties throughout California, including San Marino. The following pages provide project examples that NCE and NCE personnel has successfully delivered to our clients within the last five years. These projects further demonstrate our civil and pavement design experience and capabilities that we can provide to the City. In addition, the individual and agency references provided with each project example will allow the City to verify NCE’s experience and the level of satisfaction of our clients. Proposed personnel are noted in each example.

City of San Marino | Street Rehabilitation Program and Pavement Management System Update Services Client Reference:

Amber Shah, PE
Director of Public Works
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
Phone: (626) 300-0787
Email: [email protected]
Project Dates:
2002 to Present (PMP)
2018 to Present (Civil Engineering
Design)
FY 2022 & FY 2023 Annual Street Rehabilitation Program Project Description: NCE prepared the civil and pavement design for the city’s annual road rehabilitation and reconstruction program totaling nearly $6.1 million and 19 street sections for some of the worst conditions streets in the city’s roadway network. NCE will be providing design services during bidding and construction. A comprehensive pavement design was conducted including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing. The pavement design memorandum included potential treatments with a focus on sustainable treatments pavement for reconstruction candidates and cost saving measures, and special consideration to deal with streets underlain with Macadam road base.

Hundreds of concrete curb and gutter repairs were identified totaling over 10,000 linear feet to address drainage deficiencies along the project streets including related driveway apron repairs. Design also included the evaluation and design of over 130 intersection corners for ADA curb ramp compliance.

Construction plans were prepared with a vicinity map, typical pavement cross sections, detailed repair quantity tables, and cost estimation. NCE provided newer 2021 Greenbook technical specifications, updating the City’s 2018- based specifications.

FY 2021 Annual Street Rehabilitation Program Project Description: NCE prepared the civil and pavement design plans, specifications, and engineer’s estimate of probable construction cost (PS&E) for the city’s annual road rehabilitation program totaling nearly $3.5 million and 31 street sections. This also included the identification of hundreds of curb and gutter repairs. A comprehensive pavement design was conducted including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing.

FY 2020 Annual Street Rehabilitation Program Project Description: NCE prepared the civil and pavement design plans, specifications, and engineer’s estimate of probable construction cost (PS&E) for the city’s annual road rehabilitation program totaling nearly $2.3 million and 35 street sections. This also included the identification of hundreds of curb and gutter repairs. A comprehensive pavement design was conducted including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing.

FY 2018 Annual Street Rehabilitation Program Project Description: NCE provided pavement evaluation and design services for various sections of five roadways with Pavement Condition Index (PCI) of under 20 for the City in 2018. A pavement condition survey was conducted with distresses identified along with areas for potential base repairs. Coring, sampling, and laboratory City of San Marino
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testing were performed, and a pavement design and soil investigation memorandum were prepared. The memorandum included potential treatments focusing on sustainable treatments and cost-saving measures.

Technical specifications and a cost estimate were also provided.

NCE is currently providing the City another PMS update to reflect all of the recently completed pavement rehabilitation and reconstruction and help strategize the next cycle of annual pavement design.

Project Outcome: Since 2015, NCE has been providing the city with both Pavement Management Program (PMP) and pavement evaluation and design services. Starting 2020, the city selected NCE to provide integrated design services, including PMP, pavement evaluation and design, and preparation of PS&E packages. Through its integrated design approach, NCE has helped the City improve its network PCI by 7 points, from a PCI of 65 in 2018 to a PCI of 72 in 2022, over a period of 4 years. This was achieved by creating a focused, multi-year plan that met the city's needs and optimized its capital improvement program budget.

NCE Key Personnel: Vivek Jha (PMS Project Manager and Pavement Engineer), Jim Bui (Project Manager), Franz Haidinger (Civil Quality Assurance/Quality Control [QA/QC] Manager), James Signore (Pavement QA/QC Manager and Flexible Pavement Design), Pedro Sanchez (Project Engineer/Civil Design Lead), Patricia Oelkers (Staff Engineer), and Mahmoud Samara (Pavement Engineer).

City of Alhambra | Professional Design and Construction Management Services for FY 23-24 Street Rehabilitation Client Reference:

Robert Bias
PW Engineering Technician
City of Alhambra
111 South First Street
Alhambra, CA 81801
Phone: (626) 308-4881
Email: [email protected]
Project Dates:
2023 to Present
Project Description: NCE was recently selected by the City of Alhambra to provide plans, specifications, and cost estimated (PS&E) for the City’s annual roadway maintenance and rehabilitation projects. The project involves 21 segments with approximately 3.6 miles of residential streets with pavement treatments ranging from shallow overlays with Asphalt Rubber Hot-Mix (ARHM) to full-depth reconstructions. Early in the project,
NCE performed a preliminary cost analysis to
align with the City’s target construction budget.

As part of the PS&E submittal, NCE staff collected
curb and gutter damage to address drainage
problems, pavement cross slopes, existing utility
covers, and base repairs. Improvements also
included the evaluation and design of ADA
compliant curb ramps. We are currently awaiting
comments to start the preparation of the 100%
draft PS&E submittal.

The project is in progress and is moving forward
and ongoing.

NCE Key Personnel: Vivek Jha (Client Manager), Jim Bui (Project Manager), Franz Haidinger (QA/QC Manager), Pedro Sanchez (Civil Design Lead), Patricia Oelkers (Staff Engineer), and Joseph DeLeon (Senior Field Technician).

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City of Diamond Bar | Street Rehabilitation and ADA Curb Ramp Improvement Client Reference:

Christian Malpica
Associate Engineer
City of Diamond Bar PWD
21810 Copley Drive
Diamond Bar, CA 91765
Phone: (909) 839-7042
Email: (directly Below)
[email protected]
Project Dates:
2018 to Present
Project Description: The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones. NCE has been assisting the City with updating the Pavement Management Program since 2015. Beginning in Spring 2023 NCE has also been contracted for 3 years to provide the design of plans, specifications, and cost estimates (PS&E) for the City’s various annual roadway maintenance and rehabilitation programs, as well as standalone annual Community Development Block Grant (CDBG) Curb Ramp improvement projects. NCE prepared the design of the first CDBG Curb Ramp Project which was successfully constructed in 2023. The second CDBG Curb Ramp Project is currently under construction to be completed in Summer-Fall 2024.

We are currently providing bidding and construction support services for the first rehabilitation program, and budgetary analysis for the second rehabilitation program that may include up to 5.2 miles of primary arterials and 14.5 miles of collector and residential street design.

The project is in progress and is moving forward and ongoing.

NCE Key Personnel: Vivek Jha (Client Manager and Pavement Design Lead), Jim Bui (Project Manager), Franz Haidinger (QA/QC Manager), Pedro Sanchez (Civil Design Lead), Patricia Oelkers (Staff Engineer), and Joseph DeLeon (Senior Field Technician).
“NCE’s team was responsive, clearly communicated their progress, and tracked their expenditures to ensure they stayed within budget. NCE’s work product and deliverables were professionally prepared and submitted on time. The NCE team demonstrated to the City staff how the data was collected using the automated approach and answered questions regarding this new technology. Additionally, NCE staff were readily available to answer any questions and assist the City staff in running additional analyses even after completing their project. NCE has been and hopefully will continue to be an asset to the pavement management community and to the City of Diamond Bar.”
– Fabian Aoun, PE, Associate Engineer, City of Diamond Bar City of Glendale | Maintenance District 6 Phase II Rehabilitation Client Reference:

Rustom Tavitian, MS, PE
Civil Engineer II
City of Glendale
633 E Broadway Room 205
Glendale, CA 91206
Phone: (818) 937-8326
Project Description: NCE was recently selected by the City of Glendale to provide the design of plans, specifications, and cost estimates (PS&E) for the Maintenance District 6 Phase II Rehabilitation Project. The project involves rehabilitating 2.8 miles of residential streets with preliminary pavement treatment ranging from slurry seal, overlay with Asphalt Rubber Hot-Mix (ARHM) overlay, and full-depth reconstruction. As part of this project, NCE will evaluate the existing pavement to determine the most
feasible rehabilitation alternative including
whether the existing macadam underneath
the asphalt pavement should be preserved or
removed, markout pavement base repairs,
markout curb and gutter repairs, install
missing gutters in flat or poorly draining areas,
and meet the requirements for ADA
compliance of curb ramps.

The project is currently in progress and is
moving forward and ongoing.

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Email: [email protected]
Project Dates:
2023 to Present
NCE Key Personnel: Vivek Jha (Client Manager), Jim Bui (Project Manager), Franz Haidinger (QA/QC Manager), Pedro Sanchez (Civil Design Lead), Patricia Oelkers (Staff Engineer), and Joseph DeLeon (Senior Field Technician).

City of Huntington Park | Professional Design and Construction Management Services for Street Enhancement Client Reference:

Yunus Rahi, PhD, PE, TE
City Engineer
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Phone: (714) 940-0100
Email: [email protected]
Project Dates:
2020/21; 2023 to Present
Project Description: The City of Huntington Park enhanced four streets through their pavement rehabilitation program and NCE provided the PS&E. NCE Initially conducted a preliminary street reconnaissance of the project’s four, two-lane streets to gain further knowledge of the current pavement conditions and to develop a more refined scope of work and likely pavement treatments. The four streets exhibited heavily deteriorated pavement and required significant rehabilitation, either with a deep mill and fill or surface reconstruction. The PCIs of the streets included in this project are generally in the 10-30 range, which are traditionally considered “failed.”
NCE’s scope of design services focused on the pavement rehabilitation alternatives. NCE performed a walking survey, measured cross slopes, and inventoried utility covers. An inventory of non-compliant ramps was prepared, and curb ramp improvement plans were prepared. Localized damages to the sidewalk and curb and gutter were noted and cataloged in a standalone construction memo for approval by the City and then repairs included on the design plans.

Pavement section core samples were collected on
each street and thickness measured of each layer
encountered in the pavement structural section.

Bulk samples of subgrade were collected for
laboratory testing. NCE’s plans include a fielddeveloped base map with roadway and striping improvement plans, quantity tables, curb ramp
details, and other necessary roadway
improvement details. NCE also provided
Construction Management and Inspection services
through a subconsultant to handle day-to-day
monitoring and inspection.

Using their expertise in pavement and an integrated design approach, NCE developed a PS&E package that addressed the deficiencies in pavement, ramps, and curbs for four streets. By combining the four streets into a single project, NCE was able to provide substantial cost savings to the City.

NCE was recently selected to perform the City’s SB1 Street Enhancement Project for FY 2023-2024.

The project is in progress and is moving forward and ongoing.

NCE Key Personnel: Jim Bui (Project Manager), Franz Haidinger (QA/QC Manager), Pedro Sanchez (Civil Design Lead), and Patricia Oelkers (Staff Engineer).

Sub-Consultants
NCE does not anticipate the need for any sub-consultants to provide our scope of services described.

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Proposed Approach
Based on our review of the City’s Request for Proposal we understand the City is seeking civil engineering services for the design of the City’s 2024 CDBG ADA Ramp Project. This includes design of up to 21 curb ramps based on the intersection list provided in the RFP. The City’s estimated design and construction budget is approximately $350,000 for both design and
construction services.

In developing our proposal approach, NCE conducted a desktop review of the locations provided in the RFP to further understand the topography and constraints. Situated primarily along Huntington Drive, a primary thoroughfare, most of the curb ramps should have adequate sidewalk width for the design and
development of ADA curb ramps. Most of the intersection corners are adjacent to residential properties, and a wide parkway strip will assist in the development of proposed curb ramps. Therefore, we do not anticipate any ROW acquisition or ROW design services as part of this project.

Of these locations, 21 locations, 4 have an existing curb ramp with a heavily damaged detectable warning surface (DWS).

If the overall layout of these 4 ramps meets current standards, they may be candidates for retrofit installation of cast-inplace DWS, helping the City save construction money. The curb ramp inspections will be accomplished by means of engineering field tools including smart levels, measuring wheels, and tape measures in conjunction with publicly available aerial imagery to develop an approximate aerial basemap. The curb ramp designs will be accomplished by developing streamlined curb ramp “standard plan” layouts based on the latest Caltrans Standard Plans or other City Standards as required. No detailed topographic surveying or design of elevations will be provided.

Where intersection corners include adjacent commercial properties or businesses such as the intersections of Westhaven Drive and Bedford Rd, NCE will attempt to minimize potential conflicts with existing structures. Where the corners include traffic signals such as the intersections of S. Oak Knoll Avenue and Granada Avenues, NCE will discuss potential coordination and adjustment of pedestrian push buttons.

Scope of Services
Task 1: Project Management & Meetings
NCE’s Project Manager will serve as the City’s single point of contact and will have primary responsibility for coordinating the efforts of the project team. Specific project management tasks to be conducted by NCE’s Project Manager include monthly budgeting, invoicing, scheduling, and general project administration. NCE’s Project Manager will arrange a kickoff meeting with the City to initiate the work. The objectives of the kick-off meeting will be:
 Review of the scope of work.
 Establish paths of communication.
 Review project schedule and critical milestones.
 Review project requirements, including design objectives, budget, constraints, and criteria. The City’s requirements will be further defined during the meeting.  Review and discussion of the pertinent City standards, ADA provisions, and practices.  Review City Standard Design Criteria and latest City-adopted formats.  Obtain electronic file of City cover sheet template and CAD Standards.

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At the kick-off meeting, key deliverables for each Task and the Project Schedule will be reviewed and adjusted accordingly to meet City needs.

The following meetings are included in the scope: Kick-Off/Preliminary meeting (1 hour) and two one-hour Progress meetings. The purpose of these meetings will be to identify and resolve design issues that may surface, present design alternatives and recommendations, and continue coordination with project stakeholders, as necessary.

Deliverables:
 One (1) Kick-Off/ Preliminary meeting agendas and minutes.  One (2) Progress meeting agendas and minutes.
 Revised schedule of work after finalizing our scope with the City and period schedule updates as required.

Task 2: Utility Coordination (OPTIONAL)
Although few utilities exist on the sidewalk, some utilities may be found within the larger curb ramp footprint. Due to this reason, NCE (generally) assumes the City will conduct the minimally required utility coordination directly. However, NCE has included an optional task for minimal utility coordination effort to assist the City as needed. As part of this task, NCE will assist the City coordinate with utility agencies to help avoid potential construction delays and unnecessary disruptions to public services.

NCE will utilize a City-provided utility contact list and prepare a single Utility “A Letter” on City letterhead for City distribution. Working with other agencies, we have observed that utility letters receive more prompt attention when distributed by a City. This can also help avoid utility agencies assessing additional mapping and reproduction costs, thus resulting in cost-effective utility coordination. NCE will then track the progress of inbound and outbound responses in a utility tracking matrix and provide to the City to avoid utility-related bidding and construction delays.

Deliverables:
 Utility Notification “A Letters” and Utility Contact Matrix.

Task 3: Plans, Specifications & Estimates
Task 3.A. Design Data Gathering
We assume that the curb ramps will be designed from field inspections and key layout information and that they may be field fit during construction with only basic design information. We assume that no detailed topographic surveying, utility work beyond minor adjustment of frames and covers to grade, drainage analysis, or larger intersection geometric design is required.

For each curb ramp NCE’s staff will collect key curb ramp layout information including the curb height on both sides of the proposed ramp, sidewalk widths, landscaping/hardscaping, prevailing sidewalk slope, adjacent pavement slopes for required asphalt conforms. The presence of major utilities such as catch basins, traffic signals, existing striping, manholes, and utility vaults or pull boxes will also be noted during our inspection, which are surface visible. Also, a representative photo will be taken at each corner location.

Task 3.B. 90% PS&E
With the collected information, a basic layout of the proposed curb ramps will be developed by one of our designers.

Curb ramp layouts will denote sufficient information collected for an experienced curb ramp Contractor to field-fit and install a curb ramp per Caltrans Standard Plan A88A “Curb Ramp Details”, or similar City standard curb ramp details.

The layouts will use the City’s standard title block and be on 22” x 34” sheets at a 1” = 5’ scale or similar. A basic Title Sheet with general construction notes will be prepared. NCE will prepare a simplified engineer’s estimate of probable City of San Marino
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construction cost with the 1 primary bid item for the curb ramps, and other basic bid items per the City’s standard bidding process such as mobilization or traffic control.

NCE understands that the City will provide the “Front-End” documents and Special Provisions. The technical specifications will be prepared in MS Word format using the latest technical specifications prepared by NCE for the City’s FY2022-2023 Street Rehabilitation Project, which included numerous technical updates by NCE from the City’s older technical specifications to be compatible with the 2021 Greenbook.

Development of the 60% draft PS&E package will also incorporate an internal quality-control (QC) review by senior staff.

Once the internal QC is done, we will prepare a 60% draft PS&E package for the City’s review and comment.

Anticipated Curb Ramp Plan List:
 (1) – Title Sheet with Location Map.
 (1) – Notes, Legend, and Abbreviations Sheet.
 (Up to 4) – Curb Ramp Layout Sheets (with 6 layouts per sheet). 90% Deliverables:
 One (1) electronic copy of the 60% Draft Plans (PDF), Engineer’s Estimate of Probable Construction Cost (PDF) and Technical Specifications (MS Word).

Task 3.D. Final PS&E
The Final PS&E will be prepared to incorporate design review and constructability comments received from the City. NCE will meet with the City to review these comments, from which the Final PS&E will be prepared. This will include finalizing the curb ramp design and resolution of identified conflicts with existing utilities. The Final PS&E will be finalized, stamped and signed by a registered professional engineer and packaged in a bid-ready format.

Final Deliverables:
 One (1) electronic copy of the Final Plans (PDF), Engineer’s Estimate of Probable Construction Cost (PDF) and Technical Specifications (MS Word).

Task 4: Bidding and Construction Support (OPTIONAL)
Although not required under the RFP’s Scope of Services, NCE often recommends the inclusion of design services during bidding and construction. As an optional task, NCE will provide bidding and construction support to the City and City’s Construction Manager. At a minimum, the bidding support services are anticipated to include attendance at the preconstruction conference, responding to one round of written contractor’s inquiries from a question and answer (Q&A) phase, providing revisions to the bid documents due to clarifications from the Q&A phase, and preparing up to 1 Bid Document Addendum.

At a minimum, the construction support services are anticipated to include attendance at the construction kick-off meeting, responding to contractor requests for information (RFI’s) and providing recommendations for necessary changes to the construction documents due to unforeseen field conditions. Construction support will also include material submittal review for conformance with the Technical Specifications.

For a typical curb ramp project, we anticipate the following material submittals to be reviewed by NCE:
 Curb Ramp PCC Mix Design.
 ADA Detectable Warning Surface Submittal.
 Permanent Pavement Striping and Markings Submittal.

Deliverables:
 As-needed bidding Q&A responses and bid document addenda (up to 2).  As-needed RFI responses and submittal review during construction.

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Performance Criteria
The NCE team has a focused group of civil engineers out of our Anaheim office who will be undertaking the data collection and design of the curb ramp project. Led by NCE’s Project Manager, Jim Bui, the team’s strength includes an integrated data collection and design workflow. This ensures quality deliverable(s) as the same staff collecting basemap information will be performing the curb ramp layouts. Possible challenges with a curb ramp project include hilly topography as this often requires altering the topography to provide a curb ramp level landing. NCE’s experience with similar curb ramp projects has informed our design processes to account for these variables by collecting key sidewalk slope information outside the proposed curb ramp footprint and adjacent roadway pavement to better account for additional grading requirements.

NCE’s team is available for as-needed interviews the week of October 28th and available to begin after notice to proceed is provided on November 13th. We have experience delivering similarly sized CBDG curb ramp projects in approximately 2-3 months from NTP and could complete the project by January / February 2025, giving the City sufficient time to bid, construct, and complete close out procedures prior to the federal-aid close-out deadline in June 2025.

There are no known unrecognized claims against the firm, legal or otherwise. All statutory obligations, including tax filings and payments, are current and paid in full.

Discretionary Supplemental Materials
Below on the next page is a sample layout from engineering plans for a similar CBDG Curb Ramp Project.

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