02_Resolution No. R-24-31 San Marino Job Specification addition of Building Attendant and amending Job Descriptions with Exhibit A and B 11.13.24 — San Marino City Council, November 13, 2024

RESOLUTION NO. R-24-31

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN MARINO, AMENDING JOB CLASSIFICATIONS AND

APPROVING THE JOB CLASSIFICATION AND SALARY

FOR THE POSTION OF PART-TIME BUILDING

ATTENDANT
WHEREAS, San Marino Municipal Code section 02.05.01 provides that the City Manager shall prepare position classifications for City employees, subject to City Council approval; and WHEREAS, the City Manager has determined that the job classifications for the positions of Fire Chief, Chief of Police, Community Development Director, Finance Director, Human Resources Director, Parks & Public Works Director/City Engineer, Community Services Director, Assistant to the City Manager, Police Commander, Accounting Manager/Controller, Library Manager, Police Records Manager, Recreation Manager, Code Enforcement Manager, City Clerk, Fire Captain, Fire Engineer, Firefighter/Paramedic, Police Sergeant, Police Corporal, Police Officer, Part-Time Recreation Coordinator, Part-Time Child Development Specialist, Part-Time Maintenance Assistant, Part-Time Recreation Specialist, Part-Time Library Monitor, Part-Time Library Clerk, Part-Time Library Page, and Part-Time Recreation Program Leader need to be amended; and
WHEREAS, the City Manager has determined that the job classification for the position of part-time Building Attendant needs to be added to the City’s job classifications; and WHEREAS, Resolution No. R-24-30 sets forth the salary for City employees; and WHEREAS, the position of Building Attendant is part-time, therefore is unrepresented; and
WHEREAS, per the San Marino Municipal Code section 02.05.01, it is necessary for the City Council to approve the amendment of classifications for the positions of Fire Chief, Chief of Police, Community Development Director, Finance Director, Human Resources Director, Parks & Public Works Director/City Engineer, Community Services Director, Assistant to the City Manager, Police Commander, Accounting Manager/Controller, Library Manager, Police Records Manager, Recreation Manager, Code Enforcement Manager, City Clerk, Fire Captain, Fire Engineer, Firefighter/Paramedic, Police Sergeant, Police Corporal, Police Officer, Part-Time Recreation Coordinator, Part-Time Child Development Specialist, Part-Time Maintenance Assistant, Part-Time Recreation Specialist, Part-Time Library Monitor, Part-Time Library Clerk, Part-Time Library Page, and Part-Time Recreation Program Leader and the addition of classification of Part-Time Building Attendant.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, as follows:

SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council.

CITY OF SAN MARINO RESOLUTION NO. R-24-31

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SECTION 2. The job classifications for the positions of Fire Chief, Chief of Police, Community Development Director, Finance Director, Human Resources Director, Parks & Public Works Director/City Engineer, Community Services Director, Assistant to the City Manager, Police Commander, Accounting Manager/Controller, Library Manager, Police Records Manager, Recreation Manager, Code Enforcement Manager, City Clerk, Fire Captain, Fire Engineer, Firefighter/Paramedic, Police Sergeant, Police Corporal, Police Officer, Part-Time Recreation Coordinator, Part-Time Child Development Specialist, Part-Time Maintenance Assistant, PartTime Recreation Specialist, Part-Time Library Monitor, Part-Time Library Clerk, Part-Time Library Page, and Part-Time Recreation Program Leader are hereby amended to read as set forth on the attached Exhibit A.

SECTION 3. The job classification for the position of part-time Building Attendant is hereby added to read as set forth on the attached Exhibit B.

SECTION 4. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 5. Effective Date: This Resolution shall become effective immediately upon adoption.

PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 13
th day of November, 2024.

STEVEN HUANG, D.D.S., MAYOR

ATTEST:

ALISON WALKER, CITY CLERK
CITY OF SAN MARINO RESOLUTION NO. R-24-31

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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-24-31 was adopted by the City Council of the City of San Marino at a regular meeting held on the 13th day of November, 2024, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
“EXHIBIT A”

ACCOUNTING MANAGER/CONTROLLER

GENERAL DESCRIPTION
The Accounting Manager/Controller is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. Reporting to the Finance and under general direction, the Accounting Manager/Controller is responsible to manage, supervise, plan, direct, oversee, and coordinate the activities and operations of accounting and payroll functions for the Finance Department.

DISTINGUISHING CHARACTERISTICS
This single class position classification is responsible to collaborate with the Finance Director to perform professional accounting, supervisory and managerial duties and oversee the related work carried out in the Finance Department.

ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
● Plan, direct, coordinate, and perform all duties described in General Purpose, including City accounting, internal control, and auditing activities; recommend procedures to conduct activities in accordance with related laws, ordinances, rules, and regulations. ● Manage the preparation of journal entries, account reconciliations, related schedules, and recommend and implement a system of accounting controls. ● Provide assistance to the Finance Director, other City personnel, and the public regarding Finance Department related issues.
● Develop and implement department goals, objectives and priorities; recommend and administer policies and procedures.
● Manage the preparation of general ledgers, account reconciliations, related schedules and reports; prepare or direct the preparation of supporting schedules for the department and City budgets.
● Manage data for budget preparation; makes adjustments to the budget as needed; determine if funds are available and expenditures are properly classified; research and analyze transactions to resolve budget problems; manage month-end and year-end closing processes; prepare monthly financial statements; and oversee various audits conducted by external auditors.
● Maintain chart of accounts and general ledgers; provide liaison to City departments regarding the status of accounts and related matters; review expenditures and encumbrances for accuracy and conformance to budget.
● Assist City staff in debt issuance; participate in feasibility studies; manage grant programs, including submittal of drawdown requests; participate with other departments and staff in billing various grants.
● Provide staff assistance to the Finance Director, and supervision and training for subordinate staff.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
● Methods and techniques of municipal accounting and auditing including governmental accounting, cost accounting, grant accounting, budgeting, procedures related to preparation and maintenance of accounts payable and receivable, payroll, and the general ledger
● Appropriate laws regulating the financial administration of municipal government, public finance, and fiscal operations; applicable federal, state and local laws, ordinances and regulations pertaining to accounting, auditing, and payroll including reporting requirements.
● City organization and functions of the various departments; ● Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
● Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
● Principles and practices of contract administration and evaluation; risk management requirements.
● Social, political and environmental issues influencing program administration. ● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving as well as financial data software.

Skills and Demands
● Examines and verifies a variety of financial documents; and establish and maintain various data collection, record keeping, tracking, filing, and reporting systems. ● Ability to interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. ● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. ● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures
● Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
● Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
● Effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and the general public. ● Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. ● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
● Draw meaning and conclusions from quantitative and qualitative data. ● Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity. ● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
● Have sound collaborative decision-making, judgement and diplomacy skills; ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

EDUCATION AND EXPERIENCE
Education
• Equivalent to a Bachelor's degree from an accredited college or university with major course work in accounting, finance or business administration, or a closely related field.

Experience
• Five years of increasingly responsible experience in accounting, financial management budgeting, or auditing work, including two years of experience in a supervisory or lead capacity.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

PHYSICAL DEMANDS AND WORK ENVIROMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.; interact with City management, other governmental officials, contractors, vendors, employees and the public.

Work Environment
Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens

FLSA EXEMPT
This information is available in an alternative format by request to (626) 300-0780.

The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

REVISED: NOVEMBER 13, 2024

ASSISTANT TO THE CITY MANAGER

GENERAL DESCRIPTION
The Assistant to the City is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City Under general direction of the City Manager, the incumbent it responsible to provide complex professional, confidential, and analytical assistance, manage and coordinate administrative activities for the City Manager and City Council and; serve as the primary Public Information Officer.

DISTINGUISHING CHARACTERISTICS
This is a single position class that performs a wide variety of advanced journey level administrative work that requires independent judgment in the execution of duties which are typically sensitive and may impact citywide operations. The incumbent is considered to be an administrative generalist and may be assigned specific activities within a broad range of administrative operations.

ESSENTIAL FUNCTIONS:

The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
● Oversee assigned programs and administrative support functions; manage the operations of the City Manager’s Office, ensuring the effective and efficient completion of department assignments.
● Provide professional administrative and analytical assistance to the City Manager regarding Citywide issues, programs, goals and objectives, and/or operations; ensure materials are accurate, complete, and in compliance with City standards, policies, and procedures.
● Gather, tabulate, and analyze data on a variety of administrative and policy matters; confer with department management staff; develop recommendations and prepare and present reports; draft policies and procedures.
● Administer special projects that do not fall within any one department’s jurisdiction. ● Coordinate electronic information needs; oversee the content, design, and layout of the City’s website; and make updates to the website on a regular basis. ● Participate in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses.
● Assist in the development and implementation of goals, objectives, policies, and priorities; manage all City’s community media relations; implement and update a strategic communication plan to effectively support the City’s image. ● Coordinate preparation of the department budget including programs and budgets for the City Manager, City Council, City Attorney, and general services. ● Serve on interdepartmental committees and task forces; serve as liaison between the City and various governmental, citizen or community organizations on matters pertaining to the activities of City government; represent the City Manager in meetings with these groups.
● Collect, compile, and analyze information from various sources on a variety of topics, including proposed legislation; prepare comprehensive reports to present and interpret data; identify alternatives and make and justify recommendations. ● Monitor and maintain compliance with pertinent federal, state, and local laws, codes, regulations, and ordinances; assist in implementing procedures to ensure compliance with applicable laws and regulations.
● Serve as the City’s general Public Information Officer and coordinate efforts with public information officers in other departments; initiate and write press releases, public service announcements, articles, speeches and position papers on City activities, programs and policies; determine methods of presentation and distribution. ● Oversee the City’s public education efforts through development and execution of specific public information, public education and community relations programs, events, and procedures, including Citywide social media efforts and the City website; respond to requests from the media.
● Schedule and maintain calendar or meetings and events for the City Manager; coordinate activities with the City Council, department heads, the public and outside agencies. ● Interact with the public courteously and diplomatically; organize, and ensure systemic, timely responses and review of issues, complaints, and requests; answer inquiries concerning city standards and procedures.
● Continuously monitor and evaluate the efficiency and/or effectiveness of service delivery methods and committee actions; confirm and follow up with staff, committees and/or citizens on requests/issues gathered from a variety of meetings; review with appropriate management staff; implement improvements.
● Analyze unusual situations and resolve them through application of management principles and practices.
● Conduct special projects or be assigned to assist departments at City Manager’s request. ● May supervise staff or fill in for staff absences or vacancies as needed.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
● Principles and practices of public administration including organization and functions of municipal government.
● Specialized areas of statistic, administrative research and analysis, and program planning, including principles of statistical and comparative analysis. ● Advanced principles, practices, methods of administrative, financial, organizational, intergovernmental, economic and procedural analysis.
● Public administration principles and policies; contracts administration principles; applicable laws and regulations; principles of statistical and comparative analysis. ● Principles and practices of employee supervision, including training and performance evaluation.
● Principles of effective public relations.
● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
● Practices of government relations/public education including the use of social media and maintenance of a website; time management and meeting deadlines; record keeping; professional letter writing; information gathering; and supervision, training, and performance evaluation.
● Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. ● Principles and practices of budget development and administration; funding sources impacting program and service development.
● Research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
● Principles and practices of contract administration and evaluation and risk management requirements.
● Social, political and environmental issues influencing program administration. ● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving.

Skills and Demands
● Plan, organize, administer, and coordinate a variety of City services and programs. ● Develop and maintain effective working relationships with City officials, community groups, business representatives, and the general public. ● Research and write reports and prepare statistical analysis; evaluate and develop improvements in operations, procedures, policies, and methods. ● Understand the organization and operation of the City, City Council, City Manager’s office, all departments, and outside agencies as necessary to carry out assignments. ● Lead, coach, instruct and motivate employees; foster a teamwork environment; organize, assign and schedule workload among employees.
● Effectively communicate, plan, organize work; deal with others; comprehend problems; initiate staff recommendations; perform with minimum supervision while relieving the City Manager of administrative detail.
● Operate computer and associated applications.
● Analyze complex and sensitive administrative, operational, economic, political and organizational problems, evaluate alternatives, research sound conclusions, and present viable recommendations.
● Collect, evaluate and interpret myriad data, either in statistical or narrative form; interpret and apply laws, regulations, ordinances and policies.
● Prepare clear and concise reports, correspondence and other documents; ensure the maintenance of accurate records; coordinate multiple complex projects and meet critical deadlines.
● Communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those encountered in the course of the work. ● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and does it without being told.
● Understand, interpret, and ensure compliance with laws, and regulations. ● Draw meaning and conclusions from quantitative and qualitative data. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Develop and maintain working relationships and continuously working to improve relationships, contacts, and networks.
● Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. ● Engage effectively in orally by presenting information clearly and in an organized manner, and using correct vocabulary and grammar.
● Use correct vocabulary, grammar, sentence structure, spelling and punctuation when constructing written correspondence, reports, or other documentation. ● Formally deliver clear, organized, and persuasive presentations to groups. ● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity. ● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures, and encourages and supports others to be safe in their work activities.
● Have sound collaborative decision-making, judgment and diplomacy skills; ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior. ● Effectively communicate, face-to-face, with community members. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging. ● Work extended hours, including some nights, weekends, and holidays, in order to accomplish assignments and to attend City meetings and events.

EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
A bachelor’s degree from an accredited college or university with major course work in public policy, public administration, political science, or a related field is required. A master’s degree in the above disciplines or a related field is highly desirable.

Experience
Five years of increasingly responsible experience in an administrative, management or operations capacity in a municipal government setting including administrative analysis, budget preparation and control, and project and program administration. Lead and/or supervisory experience is desirable.

Licenses/Certificates
● Possession of a valid California Class C driver’s license or the ability to get from point to point for meetings and trainings.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
Employee is regularly required to sit at desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; lift up to 15 pounds; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; analyze community service, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.

Work Environment
While performing the duties of this job indoors, the work environment is generally in a temperature controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment.

FLSA Exempt
This information is available in an alternative format by request to (626) 300-0780.

CHIEF OF POLICE

GENERAL DESCRIPTION
This is a sworn law enforcement position under Section 830.1 of the California Penal Code that is required to meet and maintain all standards required by P.O.S.T. The Chief of Police is a member of the City Manager's executive management team and is responsible to exercise full responsibility for the operation of the Police Department and direct its entire operation through a chain of command.

DISTINGUISHING CHARACTERISTICS
Under the administrative direction of the City Manager, the Chief of Police is responsible to administer the law enforcement and crime prevention programs of the City's Police Department.

Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.

This is an "At-Will" classification which means the Chief of Police serves at the will of the City Manager.

Duties:
● Organize and direct the work of Police Department personnel in the preservation of order, preservation of life and property and the enforcement of laws, municipal ordinances and the regulation of traffic.
● Confer with the City Manager on departmental policies and programs; work cooperatively with representatives from other agencies to coordinate law enforcement activities. ● Meet with City officials, civic groups, and community members regarding law enforcement issues and community relations.
● Develop and implement procedures, rules and regulations for all departmental personnel; supervise, evaluate and discipline Police Department personnel in accordance with City regulations and State and Federal law; and on a merit system, select, promote and dismiss personnel.
• Develop and manage department budget that reflects City Council's financial goals, exercise fiscal responsibility in managing overtime and workers compensation; requisitions supplies; approve payroll.
• Oversee the department information systems and the operation of jail facilities, property and police records and the investigation and patrol divisions; submit reports to State and Federal law enforcement agencies.
• Coordinate City law enforcement activities with other agencies; analyze operation and service demands, and devise plans and procedures to meet them; direct the assignments of personnel and equipment.
• Monitor law enforcement trends and developments and implement change as needed; supervise the preparation of special studies and comprehensive reports. • Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
• Speak before varied public and association groups on department programs and activities; attend City Council and other Board and Commission meetings and present reports as required.
• May be required to work shifts, weekends, holidays and/or special events or activities.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
● Applicable federal, state and local laws and appropriate court decisions, including those relating to supervision, civil liability, and P.O.S.T. training standards; policies regarding search, seizure, arrest, evidence, and court procedures, as well as legal rights of individuals in custody.
● Contemporary police administration and police science principles, practices and procedures.
● Automated systems and applications to the police environment and the ability to analyze police problems, identify alternative solutions, project consequences of proposed actions and implement recommendations.
● Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in law enforcement and daily police situations; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
● Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
● Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
● Social, political and environmental issues influencing program administration. ● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
● Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of police services in the San Marino community.
● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations matters; Knowledge of the Peace Officer Bill of Rights and internal investigations.

Skills and Demands:
● Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. ● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. ● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
● Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
● Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. ● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
● Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
● Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
● Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. ● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
● Draw meaning and conclusions from quantitative and qualitative data. ● Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Formally deliver clear, organized, and persuasive presentations to groups. ● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity. ● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
● Have sound collaborative decision-making, judgement and diplomacy skills. ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education
● A Bachelor's degree from an accredited college or university with major work in criminal justice, public administration, or a closely related field. ● A Master's degree from an accredited college or university in law enforcement, Public Administration, Homeland Security, or related fields is highly desirable. ● Graduation from the Sherman Block Supervisory Leadership Institute, POST Command College, the FBI National Academy, the Police Executive Research Forum (PERF) Senior Management Institute of Police Program, or Drucker School Executive Leadership Institute is highly desirable.

Experience
• Ten (10) years of increasingly responsible experience in a police department, with five (5) years in a management capacity as a Police Captain or higher-level rank in a Municipal, County, or State law enforcement agency.

Licenses/Certificates
● Must possess a Management Certificate issued by the California Commission on Peace Officers Standards and Training.
● Possession of a valid California Class C driver's license with a satisfactory driving record.

PHYSICAL DEMAND AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, lift up to 25 pounds, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Will occasionally use arms, legs, and back to reach, climb, crouch, crawl, lift and/or move more than 180 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens The employee may occasionally work in outside weather conditions and will occasionally participate in field activities consistent with the duties of police officer. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and emergencies that may result in injury, and/or death. Noise levels in the work environment is usually moderate but the employee may occasionally be expose to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, shouting, and yelling.

The employee will be required to respond off-hours for emergencies and inspections.

FLSA EXEMPT
This information is available in an alternative format by request to (626) 300-0780.

REVISED: November 13, 2024

CHILD DEVELOPMENT SPECIALIST
(PART-TIME)

G ENERAL DESCRIPTION
Under general supervision, the Child Development Specialist oversees, administers and facilitates a wide variety of diverse youth-based recreation programs and services.

Responsibilities may include teaching, leading, and engaging participants, ensuring their safety and well-being at all times. In addition to activity coordination, this position also involves performing various administrative duties to support operations at various city facilities.

DISTINGUISHING CHARACTERISTICS
Current assignments include early childhood education and youth programming. Schedule may vary depending on the needs of the Recreation Division and the City. Incumbents may be required to work in the evenings, on weekends, and on holidays.

Duties:
• Provide customer service and information about division programs, services, activities, and events to the public.
• Set up and takes down equipment for special events, classes, and programs. • Assist groups using parks and facilities as requested; explains and enforces park and facility use policies, rules, and regulations.
• Provide staff support at special events and programs. • Remove trash in and around parks and buildings; performs light cleaning and custodial duties of facility rooms, picnic areas, tables, floors, and playground equipment; reports facility maintenance needs to appropriate staff.
• Conduct indoor/outdoor games, sports, arts and crafts, and other activities related to recreational programming; ensures the safety of program participants. • Observe and complies with City and mandated safety rules, regulations, and protocols. • Establish and maintains a team approach with co-workers. • Perform other duties as assigned.
• Facilitate and conducts indoor/outdoor games, sports, arts and crafts, and other activities related to recreational programming; ensures the safety of program participants.
• Guide volunteers and support staff for events, classes, and programs. • Assist with the preparation of recreation activities, camps, programs, and events • Monitor equipment and supply inventories and recommends procurement of items as needed.
• Perform general office duties, including basic cashiering, answering the telephone, greeting patrons, light typing, data entry, copying, and filing; prepares flyers, calendars, and newsletters.
• Maintain recreational facilities, storage sites, and other work areas in a clean and orderly condition, including securing equipment and materials at the close of the workday and performing basic custodial duties; assists with opening, closing, and securing buildings for events, as directed.
• Maintain accurate logs and records of various activities, camps, and programs. • Prepare reports concerning ongoing program effectiveness, number of enrollments, and fees collected; maintain awareness of new developments in various recreation program areas.
• Provide a variety of developmentally appropriate activities for early childhood and youthbased programs. • Assist in the development of marketing materials such as banners, posters and flyers in order to promote youth programs.
• Work independently with children following the goals and objectives of the Community Services Department.
• Provide for the physical, emotional, social, and intellectual needs of children enrolled in the program.
• Assist as a liaison to parents informing them of any behavioral issues or special information regarding their children; responds to inquiries, complaints or requests for information both verbally and in writing.
• Performs related duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Recreation, leisure, and community programs, services, and activities. • Care and proper use of recreational facilities, equipment, and supplies. • Basic safety precautions and procedures related to park and recreation program area(s) and facilities.
• Proper cleaning methods and the safe usage of cleaning materials, disinfectants, custodial tools, and equipment.
• Applicable federal, state, and local laws, rules, regulations, ordinances, and procedures relevant to assigned area of responsibility.
• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• General office and business administrative practices. • Methods and techniques of implementing program activities. • Age-appropriate program content.
• Principles and procedures of recordkeeping.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Preparing reports with basic analytics, participation, enrollment and performance.
• Marketing strategies and use of design software.
• Development of curriculum appropriate to children's behavior and growth characteristics.
• Clear communication and addressing any concerns related to youth programs; facilitate collaboration and feedback to enhance program quality and address parent's needs effectively.

Skills and Demands
• Ability to guide, motivate, and inspire participants and staff. This includes being a role model, setting clear goals, and providing direction and support. • Proficiency in conveying information clearly and effectively to participants, staff, and stakeholders. This also involves active listening and being able to address questions and concerns.
• Competence in conducting recreational activities to ensure smooth and successful programs, classes, and events.
• Aptitude for quickly identifying and resolving issues or challenges that arise during activities. This includes thinking on your feet and making informed decisions under pressure.
• Ability to build and maintain positive relationships with participants, staff, and community members. This involves empathy, patience, and the ability to work well with diverse groups of people.
• Awareness of safety protocols and emergency procedures to ensure the well-being of all participants. This includes having basic first aid skills and knowing how to handle emergencies.
• Excellence in addressing participants’ needs, providing excellent service, and ensuring a positive experience for everyone involved. This includes handling complaints and feedback professionally.
• Assist in designing engaging and enjoyable programs and activities. This includes being able to think outside the box and adapt activities to different interests and needs. • Skills in building relationships with community members, understanding their interests and needs, and effectively promoting programs to ensure strong participation. • Capability to assess the effectiveness of programs, gather feedback from participants, and use data to inform supervisors of improvements.
• Competence in handling administrative tasks such as record-keeping and reporting.

Effective verbal and written communication to interact with participants, staff, and community members, as well as to promote and explain programs clearly. • Talent for developing new and exciting programs or activities that engage and motivate participants, keeping the offerings fresh and relevant.

Education
• Equivalent to two years of college level course work in early childhood education, child development, education, or a related field.

Experience
• At least two (2) years of increasing responsible experience in the development, implementation and instruction of recreation programs, including supervisory experience. • At least three (3) years’ experience working with children in organized and specialized programming, both volunteer and work experience will be considered.

Licenses/Certificates
• Possession of a valid California Class C driver's license. • Possession of valid certifications in first aid and cardiopulmonary resuscitation (CPR), and to be maintained throughout employment.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
Physical demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary functions require sufficient physical ability and mobility to work in a child development center; to stand or sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weigh, up to twenty (20) pounds; Specific vision abilities required by this job include the ability to see well, read fine print and work at a computer work station. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, and focus; hear in the normal audio range with or without correction; to operate classroom equipment requiring repetitive hand movement and fine coordination; to verbally communicate to exchange information; and to occasionally travel to other offices or locations.

Work environment
Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled room. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, in all weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be expose to high level noises particularly when working with children.

Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

This information is available in an alternative format by request to (626) 300-0780.

Revised: NOVEMBER 13, 2024

CITY CLERK

GENERAL DEFINITION
Plan, direct, manage and oversee the activities and operations of the City Clerk's office; coordinate assigned activities with other City departments and outside agencies. The City Clerk is the Filing Officer in carrying out the requirements of the Fair Political Practices Commission.

The City Clerk is the custodian of the City's records implements the City's records management program; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS
Reporting to the City Manager or his/her/their designee, the City Clerk carries out all functions of the Clerk's office and requiring high attention to detail and meeting stringent legal and procedural deadlines. The City Clerk is distinguished from other administrative positions by the level of responsibility and the individual's need to know and apply in-depth knowledge of legal requirements, processes and procedures necessary to support the functions and operations of the City Council in the conduct of City business.

ESSENTIAL FUNCTIONS:

Duties:
● Assume full management responsibility for all City Clerk's Office services and activities; recommend and administer policies and procedures.
● Process all City Council related documents, including resolutions, ordinances, minutes, contracts/agreements and Capital Improvement Projects (CIP) projects; conduct bid openings and prepare bid results.
● Maintain custody and processes official records and archives of the City including ordinances, resolutions, contracts, agreements, deeds, insurance documents, claims and litigation documents, bid documents and meeting minutes; certify copies as required, attest, publish, index, and file ordinances and Resolutions, bid notices and other legal notices; codify the City's Municipal Code and ensure the Code is regularly kept up-to-date and maintained to reflect accuracy.
● Coordinate and process City documents for recordation with the County Recorder and maintain the original recorded documents upon return to the City. ● Prepare, organize, print and distribute the City Council Agenda and agenda packet materials; attend City Council meetings and record all official proceedings; prepare minutes and other documents; direct the publication, filing, indexing, and safekeeping of all proceedings of the City Council. Execute and certify official City documents; administer and file oaths and affirmations; take affidavits and depositions pertaining to City affairs. ● Receive and process claims, subpoenas and litigations filed against the City; and respond to Public Records requests.
● Process Statements of Economic Interests for elected officials, designated employees and Commissioners pursuant to the Political Reform Act; update the City's Conflict of Interest Code biennially.
● Compile research, organize data and information, and prepare reports. Provide general information to City Council members, employees, and the public regarding City policies and procedures, the Municipal Code, and other related areas. ● Coordinate the municipal election and other elections with LA County under the consolidated election system; prepare candidates' handbooks, issue and file nomination papers and candidate's statements; and maintain candidates' files; ● Oversee and participate in the development and administration of the City Clerk's Office budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.
● Represent the City Clerk's office to other City departments, elected officials, and outside agencies; coordinate City Clerk's office activities with those of other departments and outside agencies and organizations.
● Provide staff assistance to the City Council; prepare and present staff reports as required, and other necessary correspondence.
● Recruit residents for San Marino commissions.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
● Pertinent Federal, State, and local laws, codes, and regulations ● Election laws and procedures.
● Terminology of ordinances and resolutions.
● Principles and practices of records management including records retention laws. ● Minute taking and preparation.
● Program development and administration.
● Municipal budget preparation and administration.
● Principles of supervision, training, and performance evaluations. ● Brown Act
● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
● Computer hardware and software programs including records management systems and agenda management software. Principles and practices of public administration and program areas related to the organizational and service areas managed; administrative principles and methods, including goal setting, program and budget development and implementation and employee supervision.
● Principles and practices of budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments.
● Research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of recreation in public agency setting.
● Principles and practices of contract administration and evaluation; risk management requirements.
● Social, political and environmental issues influencing program administration. ● Principles of effective customer service, public relations, and outreach methods and techniques.
● Office procedures, methods, and equipment including computers and applicable software.
● Practices of government relations/public education including the use of social media. ● Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. ● Research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
● Social, political and environmental issues influencing program administration. ● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving.

Skills/Demands
● Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. ● Communicate clearly and concisely both orally and in writing; understand and follow oral and written directions as provided; work with minimum supervision; respond to the public's and staff's requests for assistance both by telephone and in person. ● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct the operations, services, and activities of the City Clerk's office; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
● Plan, organize, direct and coordinate the work of staff. ● Maintain confidentiality of records, actions, and events; compile and maintain complex and extensive records.
● Establish and maintain an effective working relationship with employees, the public, elected officials, and other departments and outside agencies. ● Use time effectively and efficiently to maximize work assignments. ● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and does it without being told.
● Have sound collaborative decision-making, judgement and diplomacy skills. ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior. ● Effectively communicate, face-to-face, with community members. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging. ● Work nights, weekends and holidays.

Education
Equivalent to a Bachelor's degree from an accredited college or university with major work in business administration, public administration, or a closely related field.

Experience
Five (5) years increasingly responsible administrative and supervisory experience involving the maintenance of official records and documents including two (2) years in municipal government.

Licenses/Certificates
● Possession of a valid California Class C driver's license and satisfactory driving record is required, or the ability to get from point to point for meetings and trainings. ● Notary Public Commission.
● Certification of a Certified Municipal Clerk (CMC) designation through the International Institute of Municipal Clerks (IIMC) is highly desired.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Remember personnel rules, legal and code requirements. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public and occasionally walk up and down stairs.

Revised NOVEMBER 13, 2024

CODE ENFORCEMENT MANAGER

G ENERAL DESCRIPTION
The Code Enforcement Manager is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. The Code Enforcement Manager manages neighborhood preservation programs, business license and special permit issuance and the enforcement of City Codes, ordinances, and regulations related to zoning handles the City’s residential and commercial environmental quality and water conservation programs (including the Fats, Oils and Grease (FOG) program) water conservation, and waste management services and tree ordinance.

DISTINGUISHING CHARACTERISTICS
Under general direction of the Community Development Director, has a broad scope of programmatic responsibility, and exercises independent judgment when interpreting regulatory standards and policy guidelines. This classification supervises assigned personnel.

ESSENTIAL FUNCTIONS
The following duties, skills, and demands are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
• Supervise and participate in receipt and investigation of complaints regarding zoning, sign, land use and public nuisance code violations, including occupancy. • Supervise and participate in preparation of initial abatement and follow-up correspondence; issue citations and notices of violation; assist the general public in person or by telephone regarding the City’s codes and environmental regulations. • Supervise and participate in the determination and documentation methods to achieve code compliance consistent with laws, codes, ordinances and regulations; confer with City staff, legal counsel, Vector Control, Humane Society and County Health staff regarding violations; supervise and participate in the preparation of case files for legal action; appear and testify at administrative hearings and/or in court. • Supervise and participate in the issuance of business licenses and special permits. • Plan, coordinate, administer and monitor the City’s FOG programs and other environmental program permits related to the City’s operations, services and activities. • Coordinate with regulatory agencies including the Environmental Protection Agency, State Water Resources Control Board, the County of Los Angeles and other Municipal Separate Storm Sewer System co-permittees in managing the City’s discharged water quality programs and permit compliance.
• Plan, coordinate, administer, and monitor the City’s Tree Ordinance; respond to community concerns and/or complaints about street, park and median trees; provide consultation and coordinate preservation of trees and proper maintenance and trimming pursuant to the City’s adopted procedures and guidelines; inspect trees, develop tree inventory and determine appropriate action; maintain records and reports for arborist maintenance program.
• Organize and participate in public education and outreach. • Assist with complex code enforcement activities and conduct field audits. Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems.
• Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline and termination procedures.
• Support the development and administration of the Code Enforcement Division's annual budget; participate in the forecasting of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; and implement adjustments. • Oversee and participate in the full range of public relations and communication activities; determine need for informational and promotional materials and how best to disseminate information to target audiences; approve design and content of materials; communicate code enforcement services to community members, businesses, consultants, contractors, community groups and organizations, and City staff. • Identify and develop collaborative relationships with strategic community groups and City partners to complement the organization and to support the achievement of mutual goals; set and maintain customer service standards, solicit and respond to customer concerns, respond to and resolves difficult and sensitive citizen inquiries and complaints; follow-up with Code Enforcement staff to ensure prompt resolution. • Develop requests for proposals (RFPs) and contract documents for City environmental programs and projects; coordinate and oversee projects and work assignments involving consultants and contractors that provide environmental services to the City. • Revise the City’s Water Conservation Program as new technologies and program elements are identified; coordinate Water Conservation Program efforts of various City departments and volunteer groups; represent the City in dealing with water conservation issues before the City Council, state and local regulators, and a wide range of community groups.
• Coordinate program components such as water-waving devices, water-conserving landscaping and irrigation techniques, use of rebate measures, and recycled water uses. • Track, implement and maintain compliance of Best Management Practices (BMPs) in the field of water conservation; request other options for the attainment of conservation goals when BMPs are not cost effective or compliance is jeopardized. • Prepare reports and make presentations to the Department Director, City Manager, City Council, Planning Commission and other committees.
• Participate in the planning, development, and oversight of code enforcement activities; establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
• Assist with contract development and administration to include professional service agreements, agreements for the purchase of goods and memoranda of understanding. • Create, train, and implement the Code Enforcement Division’s safety, risk management and emergency plan.
• Conduct inspections of buildings and facilities; identify violations of codes and regulations. • Perform related duties as assigned

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Applicable local, state and federal laws and codes related to planning, zoning and land use.
• Rules of evidence and court etiquette.
• FOG programs, regional water quality and conservation standards implemented and enforced by LA County and State of California.
• Grant application procedures and reporting requirements. • Water conservation standards and Best Management Practices. • Principles and techniques involved in code enforcement, business licenses and permit issuances according to City codes, ordinances and regulations. • Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments.
• Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations. • Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.

Skills and Demands
• Analyze complex technical and administrative problems, evaluate alternative solutions, and adopt an effective course of action.
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. • Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously work to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying.

Education
• A Bachelor’s degree, or equivalent, from an accredited college or university with major coursework in public or business administration, planning, forestry, horticulture or closely related field.

Experience
Four (4) years of increasingly responsible experience in code enforcement related to the application of planning, zoning, housing, property maintenance and health and safety codes, ordinances, regulations and policies which includes at least one (1) year supervisory experience..

Licenses/Certificates
• Possession of a valid California Class C driver license with a satisfactory driving record.
• Certified Code Enforcement Administrator (CCEA) designation issued by AACE or equivalent.
• Master Code Enforcement Professional Certification is highly desired, but not required.
• Bilingual skills desirable.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Work Environment
Those in this position generally work 90% indoors and 10% outdoors.

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

FLSA EXEMPT
This information is available in an alternative format by request to (626) 300- 0780.

Revised: NOVEMBER 13, 2024

COMMUNITY DEVELOPMENT DIRECTOR

GENERAL PURPOSE
The Community Development Director is a member of the City Manager’s executive management team and is responsible to exercise full responsibility for the Community Development Department and direct its operation through managers.

DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, is responsible to plan, direct, manage, and oversee the functions, programs, and operations of the Community Development Department and is the Planning Director and Building Official for the City of San Marino. The Community Development Department is responsible for maintaining the high-quality residential character of San Marino by administering and enforcing local and state regulations applicable to construction on private property within the City to include the responsibility to review construction plans, issue permits, and field inspection of projects from foundation through final completion of buildings.

He/she/they may provide highly responsible and complex administrative support to the City Manager. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.

This position is "At-Will," which means the Community Development Director serves at the will of the City Manager.

Duties:
• Assume full management responsibility for all Community Development Department functions, programs, and operations including planning, permitting, inspecting of commercial and residential buildings, properties and quality of life issues for the community.
• Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques. • Participate in the planning, development, and oversight establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
• Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes; plan, direct, and coordinate through managers, the Community Development Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems. • Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
• Oversee and participate in the development and administration of the Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; administers Council approved fee schedules, in addition to making recommended annual adjustments, approve expenditures and implement budgetary adjustments as appropriate and necessary.
• Interprets building plans and specifications for compliance with zoning and building codes; interprets the City's codes for elected and appointed officials, citizens, the business community, and public. Provide staff assistance to the City Manager, attend and participate in Department Head meetings, City Council agenda review meetings, and City Manager meetings; prepare and present staff reports for and make presentations to City Council.
• Represent the Community Development Department to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations; facilitate and develop partners and coalitions with community partners.
• Serves as the departmental liaison to the Planning Commission and City Council Research, prepare, and present written reports for assigned boards and commissions; attend community meetings; and participate in professional group meetings; stay informed of new trends and innovations in the field of community services. • Provide public relations by working with, and providing outreach to, schools, non-profit organizations, community members, businesses, contractors, consultants, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues.
• Oversees all combination of marketing efforts to support operations and programming:
social media channels, website content, and a variety of print and digital promotional materials.
• Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
• Carries out complex and sensitive assignments, tasks, and projects; advises the City Manager on matters pertaining to land use, zoning, environmental, construction and property maintenance issues; drafts code amendments.
• Conducts economic development work to attract business into the City. • Works with property owners, architects, contractors, engineers, attorneys, and members of the public.
• Attend City Council and commission meetings.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and practices of urban planning and zoning administration, California planning and redevelopment law, city planning, zoning, building codes, California Environmental Quality Act (CEQA) and working knowledge of building, plumbing, electrical and mechanical codes and other applicable federal, state and local legislation. • Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Pertinent federal, state, and local laws, codes, and regulations including the City's Municipal code pertaining to the functions of the Community Development Department. • Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations. • Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software. • Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.

Skills and Demands:
• Interpret technical zoning and building codes, ordinances, plans, and specifications; exercise sound, independent judgment within general policy guidelines; review and understand architectural, grading, topographical and related drawings. • Interpret and apply contemporary community development techniques and methods. • Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. • Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

EDUCATION AND EXPERIENCE
Education and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education:
• A Bachelor's degree from an accredited college or university with major course work in Urban Planning or a related field.
• An AICP (American Institute of Certified Planners) certification, or Master’s degree in Urban Planning or closely related field from an accredited institution, may be substituted for one (1) year of required experience
Experience
• Seven (7) years’ experience in planning, community development, or related field. At least two (2) years in a responsible management/supervisory capacity Licenses/Certificates
• Possession of a valid California Class C driver license with a satisfactory driving record.

Physical Demands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

Work Environment:

Indoors: While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens Outdoors. While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

FLSA EXEMPT
This information is available in an alternative format by request to (626) 300-0780.

REVISED: NOVEMBER 13, 2024

COMMUNITY SERVICES DIRECTOR

GENERAL PURPOSE
The Community Services Director is a member of the City Manager’s executive management team and is responsible to exercise full responsibility for the operation of the Community Services Department and direct its operation through managers.

DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, is responsible to plan, direct, manage, and oversee the functions, programs, and operations of the Community Services Department, including recreation, Lacy Park gatehouse, and library services. He/she/they may provide highly responsible and complex administrative support to the City Manager.

Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.

This position is "At-Will," which means the Community Services Director serves at the will of the City Manager.

Duties:
• Assume full management responsibility for all Community Services Department functions, programs, and operations including recreation, Lacy Park gatehouse, library services, and activities.
• Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques.
• Participate in the planning, development, and oversight of recreation and library facilities; establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
• Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes; plan, direct, and coordinate through managers, the Community Services Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.
• Oversee and participate in the development and administration of the Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; administers Council approved fee schedules, in addition to making recommended annual adjustments, approve expenditures and implement budgetary adjustments as appropriate and necessary.
• Provide staff assistance to the City Manager, attend and participate in Department Head meetings, City Council agenda review meetings, and City Manager meetings; prepare and present staff reports for and make presentations to City Council.
• Represent the Community Services Department to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations; facilitate and develop partners and coalitions with community partners.
• Research, prepare, and present written reports for assigned boards and commissions; attend and participate on a variety of boards, commissions, and committees including the Library Board of Trustees and Recreation Commission; attend community meetings; and participate in professional group meetings; stay informed of new trends and innovations in the field of community services. • Provide public relations by working with, and providing outreach to, schools, nonprofit organizations, community members, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues.
• Oversees all combinations and marketing efforts to support operations and programming: quarterly activity guide, social media channels, website content, and a variety of print and digital promotional materials. • Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
• Attend City Council and other Board and Commission meetings.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Operations, services, and activities of a comprehensive community services program including recreation and library services and activities. • Principles and practices of community services program development and administration; methods and techniques of directing community services activities and programs.
• Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of community services in the San Marino community.
• Pertinent federal, state, and local laws, codes, and regulations including the City's Municipal code pertaining to the functions of the Community Services Department. • Occupational hazards and standard safety precautions necessary in the work. • Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules. • Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Best management practices.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. • Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.

Skills and Demands:
• Interpret and apply contemporary recreation and library techniques and methods. • Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. • Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures. • Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
• Facilitate, develop and work with groups to create partnerships and coalitions; participate in the planning development and oversight of park, library and recreation facilities.

Education:
• A Bachelor's degree from an accredited college or university with major work in public or business administration, recreation administration, or a related field. A Master's degree is highly desirable.

Experience
• Five (5) years of increasingly responsible experience in community services program areas including three years of management and administrative responsibility.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

Work Environment
Indoors: While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens Outdoors: While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

FLSA EXEMPT
This information is available in an alternative format by request to (626) 300-0780.

REVISED: NOVEMBER 13, 2024

FINANCE DIRECTOR

GENERAL DESCRIPTION
The Finance Director is a member of the City Manager's executive management team and is the City's Chief Financial Officer and is responsible to plan and direct the accounting, auditing, cash management, revenue collection, fiscal data processing, grant accounting, preparation of the City's budget, and other financial management activities of the City, including general ledger, payroll, accounts payable, fixed assets, investment planning, business licenses administration, and daily cash management.

DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, the Finance Director is responsible to carry out the fiscal policies set by the City Council and administered by the City Manager. The incumbent is responsible to accomplish departmental goals and objectives and for further City goals and objectives within general policy guidelines. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.

This is an "At-Will" classification which means the Finance Director serves at the will of the City Manager.

Duties:
● Coordinate assigned activities with other City Departments, Divisions and other employees within the Finance Department.
● Respond to requests for information and advice City departments, other governmental agencies, and the public on City financial and accounting policies. ● Provide advice and counsel to management and other employees in accounting or revenue matters; work with City management team to further organizational goals and objectives. ● Participate in the development and implementation of special projects; identify revenue sources to support City expenditures and ensure that rates and charges for city services are current and appropriate.
● Assist in the development and implementation of goals, policies, and priorities relating to accounting and revenue activities.
● Develop and direct the implementation of goals, objectives, policies, and procedures for the Finance Department and related activities; develop and administer accounting and budget control systems as necessary to comply with generally accepted accounting procedures, laws, ordinances, and other regulations.
● Develop, implement and review modifications to accounting and control methods to improve existing accounting, budgeting, and reporting procedures, to ensure conformity to policy, and increase effectiveness.
● Establish financial controls and prepare financial reports and analyses for accounting and operational management purposes including periodic budget status reports. ● Set up and maintain journals, ledgers, and supporting financial records; supervise the maintenance of General Ledger.
● Develop Utility Tax and Public Safety Tax analyses and protection. ● Develop revenue projections for City budget process and strategic planning information for all City funds; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies. ● Plan, coordinate and manage the City's cash flow, investment, and reporting programs. ● Prepare various State Reports, i.e., Controller's Report; prepare records for audit and assist auditors.
● Oversee the preparation of the City’s Annual Comprehensive Financial Report (ACFR). ● Maintain professional banking and financial market relationships and contacts. ● Review and authorize all journal entries recorded in the accounting system. ● Supervise and participate in the preparation of various financial, expenditure, and tax statements, records, and reports; reconcile finance records to treasury records; prepares input for bank reconciliation and reconcile bank accounts; perform operational accounting of other City Departments.
● Direct the preparation and processing of accounts payable, accounts receivable, payroll, and fixed assets.
● Oversee treasury function, to ensure prudent investment of idle cash and maintain adequate cash availability to meet current obligations and debt service in conformance with applicable State law and adopted Council policy; assist the City Treasurer with administrative details relating to City finances and investments. ● Plan, assign, schedule, review and evaluate the work of professional, technical, and support staff; train, supervise and evaluate Department staff personnel. ● Prepare staff reports and make City council presentations as necessary; attend City Council and other Board and Commission meetings as required.

KNOWEDGE, SKILLS AND DEMANDS
Knowledge of:
● Principles and practices of general and municipal government accounting and auditing. ● Principles, procedures, and methods used in the fields of public finance administration, particularly in the areas of cost accounting, budgeting, auditing, revenue management, business license and investing of public monies.
● Appropriate laws regulating the financial administration of municipal government, public finance and fiscal operations.
• Sources of revenue to fund governmental services.
• Economic/business cycles and interest rate forecasting. • City organization and functions of the various departments. • Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations. • Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.

Skills and Demands:
● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
● Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. ● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
● Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. ● Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
● Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. ● Effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and the public. ● Prepare clear and concise reports, correspondence, and other written materials; operate office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation.
● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
● Draw meaning and conclusions from quantitative and qualitative data. ● Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Formally deliver clear, organized, and persuasive presentations to groups. ● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity. ● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
● Have sound collaborative decision-making, judgement and diplomacy skills. ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education
• A bachelor's degree from an accredited college or university with major coursework in accounting, finance or business administration or related field. ● A C.P.A. certificate or an advanced degree beyond the bachelor's degree is desirable, but not required.

Experience
● Six years of increasingly responsible experience in accounting, financial management budgeting, or auditing work, including four years in administrative and management responsibility.

Licenses/Certificates
● Possession of a valid California Class C driver's license with a satisfactory driving record or the ability to get from point to point for meetings and trainings.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

REVISED: November 13, 2024

FIRE CAPTAIN

GENERAL DESCRIPTION
The Fire Captain is responsible to perform supervisory and technical work in fire suppression, emergency, rescue and fire personnel training activities; supervise the operation of the fire station equipment and personnel; assume supervision of fire suppression forces within a geographic area.

DISTINGUISHING CHARACTERISTICS
The Fire Captain is a non-exempt position that is under the direction of the Fire Division Chief.

Is responsible for the direct and indirect supervision of fire department personnel. The probationary period for this position is twelve (12) months following appointment and incumbents shall be entirely tobacco free while on duty.

ESSENTIAL FUNCTIONS:

The duties, skills, and demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
• Supervise and coordinate the operation in a fire station. • Coordinate the maintenance and repair of fire suppression equipment and facilities. • On a shift, supervise forces in the suppression of fires, in the control of incidents involving hazardous chemicals and materials; ascertain the need for and type of additional equipment necessary to counteract the emergency; make technical decisions as to the best methods of extinguishing fires after observing the fire and receiving oral reports from command officers.
• Execute work assignments of fire personnel in an assigned company; supervise and participate in salvage and overhaul operations; supervise and assist in rendering first aid at an emergency incident.
• Enforce fire department rules and regulation; inspect personnel and maintain order. • Respond to fire alarms as a company officer and be responsible for the supervision, performance and safety of assigned firefighting personnel on the scene of an emergency incident until relieved by a Fire Division officer.
• Operate radio-telephone equipment
• Obtain and preserve evidence at a fire scene.
• Instruct and drill fire department personnel in firefighting methods, techniques and related subjects.
• Supervise and participate in the inspection of buildings and installations for fire hazards and fire safety systems as required by State law and City ordinances. • Identify the fire training needs of assigned personnel, including such areas as the driving and operation of equipment and oversee the necessary training. • Prepare and maintain records and reports; maintain current knowledge of federal, state and local laws, ordinances and regulations that are directly related to the mission of the department.
• Maintain current knowledge of City and Fire Department Rules and Regulations, Operations Manual, Policies, Procedures and Standard Operating Procedures; maintain current knowledge of the geography of the city including all streets and roads. • May be required to operate fire engines, rescue units, and other apparatus and equipment.
• May be subject to recall when off duty.

The following requirements are representative of the knowledge, skills, and/or abilities required.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles, practices and procedures of emergency medical care, fire prevention and suppression; principles of supervision and training; principles, practices and procedures of modern firefighting and protection of lives and property. • Use and maintenance of emergency medical and firefighting equipment and apparatus; pre-fire planning inspection methods; rules, regulations and operational procedures of the fire department.
• Local geography, including the location of water mains and hydrants and the major fire hazards of the City.
• Proper work scheduling and the standards of productivity for a fire company, mutual aid and cooperative response areas, hazardous materials, public presentations skills, personnel, fire ground command practices.
• EMT and CPR.
• Supervisory principles and methods of training, teamwork, goal setting, problem solving and laws governing employee relations.
• Cal/OSHA regulations and safe work practices; workers’ compensation polices and regulations. Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Skills and Demands
• Communicate clearly and concisely, orally and in writing; read and understand information relating to emergency medical care, firefighting methods and equipment, as well as other emergency services
• Conduct preliminary fact-finding inspections and investigations, including evidence gathering and presentation related to fire or EMS incidents. • Operate apparatus and equipment used in modern firefighting activities; perform prolonged and arduous work under adverse conditions with endurance, agility and perseverance.
• React quickly and calmly in emergency situations; work alone or as a member of a crew. • Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Establish and maintain cooperative working relationships with those contacted in the course of work.
• Set priorities, organize work-flow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Adapting behavior to change and adjusting behavior to fit new circumstances. Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show sympathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education
• Completion of thirty (30) college units, twenty-seven (27) of which must be in fire science.

Experience
• Five years of increasingly responsible fire suppression and prevention experience with the City of San Marino Fire Department.

Licenses/Certificates
• Possession of a valid California EMT-Paramedic license. • Possession of certificate for California State certified Fire Officer • Possession of completed California Incident Command Certification System (CICCS) Engine Boss Task Book.
• Possession of a valid Class B Commercial or Class C California driver license with a Firefighter Endorsement.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this job, the employee is regularly required to talk and must be able to hear pager, radio communications, human voice, sirens. Employee is frequently required to sit, stand, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, climb or balance, stoop, kneel, or crouch.

Work Environment
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled fire station. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, fire engine pumps, shouting, and yelling.

While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and gases on emergencies that may result in injury, and/or death.

This information is available in an alternative format by request to (626) 300-0780.

REVISED: NOVEMBER 13, 2024

FIRE CHIEF

GENERAL DESCRIPTION
The Fire Chief is a member of the City Manager’s executive management team.

DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, the Fire Chief is responsible to plan and direct the activities of the Fire Department in the protection of life and property in San Marino; act as the Fire Marshall and manage the City’s disaster/emergency preparedness plan and provide highly responsible and complex administrative support to the City Manager.

Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.

This position is "At-Will," which means the Fire Chief serves at the will of the City Manager.

Duties:
• Plan, direct, and review activities of personnel performing fire inspection, prevention, suppression, and emergency and paramedic services; ensure department and personnel meet all state and county EMS mandates.
• Direct the enforcement of federal, state, and local fire codes and regulations and revise as needed; confer with agents of other governmental jurisdictions, the Insurance Fire Service Office, local fire prevention bureaus, and the office of the State Fire Marshal. • Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques. • Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes; plan, direct, and coordinate through managers, the Fire Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems. • Initiate and/or advise on the development of ordinances and regulations; revise, develop, and enforce City fire, building, zoning, plumbing, mechanical, electrical, and other housing codes as it relates to the suppression of fire.
• Make recommendations for the establishment and maintenance of an adequate fire defense and prepare long-range plans for the development of the department. • Analyze operational and service demands and devise plans and procedures to meet them; direct the assignments of personnel and equipment. • Meet with City officials, civic groups, and community members regarding fire enforcement issues and community relations.
• Develop and implement procedures, rules and regulations for all departmental personnel. • Through managers, supervise, evaluate and discipline Fire Department personnel in accordance with City regulations and State and Federal law; and on a merit system, select, promote and dismiss personnel.
• Evaluate tactical and operational requirements of situations involving large, destructive fires and emergency preparedness situations.
• Through managers, direct firefighting and supervise officers in the development and operation of fire training and fire prevention programs. • Direct fire prevention and coordinate arson investigation activities with other City departments, insurance companies, state and federal agencies. • Coordinate activities of the department with those of agencies responsible for water service on problems relative to fire protection.
• Oversee and participate in the development and administration of the Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; administers Council approved fee schedules, in addition to making recommended annual adjustments, approve expenditures and implement budgetary adjustments as appropriate and necessary.
• Provide staff assistance to the City Manager, attend and participate in Department Head meetings, City Council agenda review meetings, and City Manager meetings; prepare and present staff reports for and make presentations to City Council. • Represent the Fire Department to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations; facilitate and develop partners and coalitions with community partners.
• Provide public relations by working with, and providing outreach to, schools, non-profit organizations, community members, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. • Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
• Establish and maintain recruiting and training programs for community defense, firefighting and rescue in major disaster or national emergency conditions; manage the Community Emergency Response Team (CERT); and Medical Reserve Corps. Monitor firefighting trends and developments and implement change as needed; supervise the preparation of special studies and comprehensive reports. • Attend City Council and other Board and Commission meetings and present reports as required.
• May be required to work shifts, weekends, holidays and/or special events or activities.

KNOWLEDGE, SKILLS AND DEMANDS
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Requirements listed below are representative of the knowledge, skills, and/or abilities required.

Knowledge of:
• Fire administration including organization, budgeting, staffing, financing, equipment, management, and maintenance, records, and reports; knowledge of modern fire prevention and inspection methods and techniques; knowledge of paramedic service operations.
• Contemporary firefighting techniques and potential complications, including those involved in industrial, commercial, and residential structures, and in large fuel fires. • Capabilities and limitations of a wide range of firefighting equipment; knowledge of fire alarm transmission, equipment maintenance and drill procedures. • California Uniform Fire Code, NFPA Life Safety Code, Municipal Code, Uniform Building Codes, emergency management protocols, water distribution maps; U.L. listed appliances and equipment, Cal/OSHA regulations, and Fire Department equipment manuals.
• Occupational hazards and standard safety precautions necessary in the work. • Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations. • Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Best management practices.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software. • Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.

Skills and Demands:
• Interpret and apply contemporary fire prevention and suppression techniques and methods.
• Play a key role on the City Manager's executive team; Evaluate the effectiveness and efficiency of a firefighting organization and institute improvements; establish effective community defense and rescue training programs Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action.
• Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. • Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show sympathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education
• Possession of a Bachelor's degree in Fire Science or Public Administration. • A Master's degree from an accredited college or university in Fire Science, Public Administration, or related field is highly desirable.

Experience
• Ten (10) years of increasingly responsible experience in a fire department, with five (5) years in a management capacity as a Fire Captain or higher-level rank in a Municipal, County, or State fire agency.

Licenses/Certificates
• Possession of valid C.P.R. certificate.
• Possession of a valid California State Emergency Medical Technician (EMT) Certification. • Possession of certificate for California State certified Fire Officer or equivalent. • Possession of a valid California Class C driver's license with a satisfactory driving record.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, lift up to 25 pounds, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Work Environment
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens The employee may occasionally work in outside weather conditions and will occasionally participate in field activities consistent with the duties of firefighter. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and emergencies that may result in injury, and/or death.

Noise levels in the work environment is usually moderate but the employee may occasionally be expose to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, shouting, and yelling.

The employee will be required to respond off-hours for emergencies and inspections.

This position is exempt under the FLSA.

This information is available in an alternative format by request to (626) 300-0780.

REVISED: November 13, 2024

FIRE ENGINEER

GENERAL DESCRIPTION
A Fire Engineer is responsible to drive fire engines and other automotive equipment in response to fire and emergency calls; operate fire pumps and other apparatus; assist in the suppression of fires; inspect and maintain equipment; and participate in fire prevention inspections.

DISTINGUISHING CHARACTERISTICS
The Fire Engineer is a non-exempt position that is under the direction of the Fire Captain. The probationary period for this position is twelve (12) months following appointment and incumbents shall be entirely tobacco free while on duty.

ESSENTIAL FUNCTIONS
The duties, skills, and demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
• Respond to fire and other emergency alarms by driving assigned Fire Department apparatus or other automotive equipment to required locations. • Assist in the suppression of fires and in the protection of life and property; operate resuscitators and administer first aid, CPR, and/or paramedic services. • Assume primary responsibility for the inspection, servicing, and maintenance of assigned fire equipment and apparatus including apparatus testing, hose testing, and hydrant testing, for cleanliness of vehicles, apparatus, equipment, and station areas. • Inspect commercial and residential structures as part of the fire department responsibility to ensure compliance with federal, state and local fire prevention laws and regulations. • Perform basic firefighting duty including laddering, forcible entry, rescue, first aid, ventilation, exposure protection and salvage work.
• Assist in supervision of all activities of a fire company including all necessary items to restore the vehicle or apparatus to a response-ready condition after emergency alarms. • Participate in department training, train or assist in training firefighters, probationary firefighters, and/or temporary firefighters, cadets, etc. • Perform fire prevention, business license inspection, investigation activities and issue notices of violation as required; perform and prepare fire demonstrations for public education specialized training.
• Prepare and maintain records and reports; maintain current knowledge of Federal, State, and Local laws, ordinances and regulations that are directly related to the department. • Maintain current knowledge of Fire Department Rules and Regulations, Operations Manual, Policies, Procedures and Standard Operating Procedures. • Maintain current knowledge of the geography of the city including all streets, roads and landmarks.
• Perform routine maintenance of department apparatus.
• Conduct regular inspections of apparatus in compliance with department policy, practices and in compliance with the manufacturers recommendations • May be subject to recall when off duty.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Elementary physics, chemistry, and mechanics; firefighting techniques; fire department pumping apparatus; fire stream practices; water supplies and location of major storm drains.
• Principles of hydraulics applied to fire suppression, design, use, and maintenance of fire equipment and apparatus.
• Departmental rules and regulations, operations manual, policies and standard operating procedures; federal, state, and local laws and regulations governing fire prevention and safety.
• Modern fire prevention and suppression methods; location of target hazards; the geography of the City and the location of water mains and fire hydrants. • First aid, CPR and the operation of inhalators and resuscitators. • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Skills/Demands
• Maintain effective working relationships with team members and the public; deal effectively and courteously with the public.
• Read and understand legal and technical materials relating to firefighting, fire prevention, emergency medical treatment, and departmental regulations. • Apply elementary principles of chemistry and physics to firefighting problems. • Understand and follow written and oral directions under stress and pressure. • Work effectively under emergency conditions and use sound judgment under hazardous circumstances; react quickly and calmly in emergency situations; work alone or as a member of a crew.
• Perform prolonged and arduous work under adverse conditions with endurance and perseverance.
• Communicate clearly and concisely, orally and in writing. • Set priorities, organize workflow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Adapting behavior to change and adjusting behavior to fit new circumstances. Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show sympathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education
• High School diploma or equivalent.

Experience
• Two (2) years of experience as a full-time firefighter/paramedic with the City of San Marino Fire Department.

Licenses/Certificates
• State Fire Marshal certified Driver/Operator 1A and 1B. • Possession of a valid Class B Commercial or Class C California driver's license with a Firefighter Endorsement.
• Possession of a Valid California EMT-Paramedic license.

Physical Demands
While performing the duties of this job, the employee is regularly required to talk and must be able to hear pager, radio communications, human voice, and sirens. Employee is frequently required to sit, stand, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, climb or balance, stoop, kneel, or crouch.

Employee must occasionally lift and/or move up to 180 pounds; perform duties requiring physical endurance and agility. Specific vision abilities required by this job include the ability to see well in difficult conditions, i.e., nighttime driving, smoke conditions. Must be able to read fine print and work at a computer workstation, read maps. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust, focus. Regarding color vision, candidates must be able to accurately and quickly name colors and be free of other visual impairments that would restrict their ability to perform Firefighter duties
Work Environment
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled fire station. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, fire engine pumps, shouting, and yelling.

This information is available in an alternative format by request to (626) 300-0780.

REVISED: NOVEMBER 13, 2024

FIREFIGHTER/PARAMEDIC

GENERAL DESCRIPTION
A Firefighter/Paramedic is responsible to respond to fire alarms and emergency calls; protect life and property endangered by fire and other hazards; provide medical assistance as required; assist in daily fire prevention inspections and training activities; and assist in maintenance of station and equipment.

DISTINGUISHING CHARACTERISTICS
The Firefighter/Paramedic is a non-exempt position that is under the direction of the Fire Captain.

To perform this job successfully, an individual must be able to perform the essential duties; be at least 18 years of age; and must pass a comprehensive written exam and physical agility test, medical, psychological, polygraph, substance abuse test, and a thorough background investigation. The probationary period for this position is eighteen (18) months following appointment and incumbents shall be entirely tobacco free while on duty.

Duties:
• Respond to alarms, lays hose, ventilates buildings and directs streams of water; and fight fire under department procedures as directed.
• Provide emergency medical treatment; rescue endangered persons; administer first aid; transport patients to medical care facilities; and prepare necessary medical reports. • Operate fire engines, rescue units, and other apparatus and equipment. Assist in simple maintenance upkeep and repairs of fire department apparatus; clean up and does salvage work after fires; and maintain fire station and grounds. • Assist in the inspection of commercial and residential structures to ensure compliance with federal, state, and local fire prevention laws and regulations. • Attend drills and classes, and study technical publications, local conditions, locations, and regulations.
• Maintain fire department apparatus and equipment in compliance with department policy, practices, and the manufacturers specifications.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Elementary physics, chemistry, and mechanics.
• Emergency medical care.
• Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Skills/Demands
• Read and understand technical materials relating to firefighting, fire prevention, emergency medical treatment, and departmental regulations. • Apply elementary principles of chemistry and physics to firefighting problems. • Understand and follow written and oral directions under stress and pressure. • Work effectively under emergency conditions and to use sound judgment under hazardous circumstances.
• Communicate clearly and concisely, orally and in writing. • Establish and maintain cooperative working relationships with those contacted in the course of work.
• Set priorities, organize workflow and maintain organization of work and records; multitask and be responsive to time-sensitive matters. • Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Adapting behavior to change and adjusting behavior to fit new circumstances. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show sympathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education
• High school diploma or equivalent.

Experience
• No prior experience required.

Licenses/Certificates
• Valid California EMT-Paramedic license
• Certificate of completion issued by a fire academy approved by the California State Fire Marshal or Firefighter I certificate issued by the California State Fire Marshal. • Proof of passing CWH, FCTC or other City approved written exam. • Proof of passing the Candidate Physical Agility Test (CPAT) or Biddle Exam. • Possession of a valid Class B Commercial or Class C California driver license is required.

Must be able to obtain a Class C driver’s license Firefighter Endorsement within 18 months of appointment.

This information is available in an alternative format by request to (626) 300-0780.

REVISED: NOVEMBER 13, 2024

HUMAN RESOURCES DIRECTOR

GENERAL DESCRIPTION
The Human Resources Director is a member of the City Manager’s executive management team and is responsible to exercise full responsibility for the Human Resources Department and direct its operation through managers.

DISTINGUISHING CHARACTERISTICS
Under administrative direction of the City Manager, the Human Resources Director is responsible to plan, coordinate, and administer a full-service human resources and risk management program including employer-employee relations, serves as the City’s labor negotiator, workers’ compensation and liability, safety and insurance programs, recruitment, selection, classification, benefits administration, training; supervise department staff and carry out the human resources and personnel policies set by the City Council and administered by the City Manager.

This is an "At-Will" classification which means the Human Resources Director serves at the will of the City Manager.

Duties:
● Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques. ● Coordinate assigned activities with other City Departments, Divisions, and other employees within the Human Resources Department.
● Administer the City's workers’ compensation and liability programs, including but not limited to the acceptance or rejection and processing of all claims. ● Manage the City-wide insurance and safety programs.
● Administer the City's classification and compensation programs. ● Review reclassifications and salary adjustments.
● Direct the recruitment program.
● Respond to requests for information and advice City departments, other governmental agencies, and the public on personnel, labor and safety policies. ● Provide advice and counsel to management and other employees in personnel, safety, labor or risk management matters; work with City management team to further organizational goals and objectives.
● Participate in the development and implementation of special projects. ● Develop and direct city-wide Human Resources policies and procedures; develop and administer personnel and safety systems as necessary to comply with local, state, federal, labor laws and MOU agreements.
● Develop, negotiate, implement and review labor agreements with the various employee associations.
● Collaborate across departments to develop, manage, and implement personnel programs and initiatives that align with the City Manager’s vision for a contemporary workforce ready to serve the City’s needs and interests.
● Select, train, motivate, and evaluate assigned personnel. ● Provide counsel to department heads and supervisors regarding the disciplinary and grievance process.
● Conducts or directs the conduct of administrative personnel studies of City departments as requested by the City Manager and prepares reports and recommendations. ● Oversee and participate in the development and administration of the Department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; administer Council approved fee schedules, in addition to making recommended annual adjustments, approve expenditures and implement budgetary adjustments as appropriate and necessary.
● Oversee the administration of employee benefit programs. ● Administer leaves of absence, disability accommodation and benefits, in accordance with applicable state and federal laws, City policy and labor agreements. ● Direct the City's Employee Relations Program.
● Serves as the labor negotiator for the City; meets and confers with department heads, supervisors, and employee representatives.
● Represent the Human Resources Department to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations; facilitate and develop partners and coalitions with community partners.
● Attend community meetings and participate in professional group meetings; stay informed of new trends and innovations in the field of human resources. ● Provide public relations by working with, and providing outreach to, schools, non-profit organizations, community members, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. ● Administer City-wide training and development programs. ● Administer the City's Employee Assistance Plan.
● Prepare staff reports and make City council presentations as necessary; attend City Council and other Board and Commission meetings as required.

KNOWEDGE, SKILLS AND DEMANDS
Knowledge of:
● Principles and practices of general and municipal government personnel and risk management administration.
● Principles and practices of human resource services program development and administration; methods and techniques of directing human resource service activities and programs.
● Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of community services in the San Marino community.
● Pertinent federal, state, and local laws, codes, and regulations including the City's Municipal code pertaining to the functions of the Human Resources Department. ● Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules.
● Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations. ● Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
● Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
● Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
● Social, political and environmental issues influencing program administration. ● Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software. ● Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.

Skills and Demands
● Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. ● Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. ● Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
● Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
● Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. ● Guide and encourage others to accomplish a common goal. ● Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
● Address key factors that influence successful organizational change. ● Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
● Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
● Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
● Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. ● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
● Draw meaning and conclusions from quantitative and qualitative data. ● Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. ● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Formally deliver clear, organized, and persuasive presentations to groups. ● Stay informed and share information with others, ensuring accuracy and reliability of information.
● Maintain emotional stability and self-control under pressure, challenge, or adversity. ● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
● Have sound collaborative decision-making, judgment and diplomacy skills; ● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior.

Education:
• A Bachelor’s degree from an accredited college or university in public administration, human resources, or related field. A Master’s degree or IMPA-SCP certification is highly desired.

Experience:
• Seven years of increasingly responsible generalist human resources experience in a municipal government setting (including at least two years of managerial experience).

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record or the ability to get from point to point for meetings and trainings.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

REVISED: NOVEMBER 13, 2024

LIBRARY CLERK
(PART-TIME)

GENERAL DESCRIPTION
The part-time Library Clerk may perform a variety of responsible library clerical work; respond to questions and inquiries from library patrons; and perform a variety of tasks relative to assigned areas.

DISTINGUISHING CHARACTERISTICS
Under supervision of the Librarian II, the Library Clerk perform routine library circulation desk duties The Library Clerk may assist with processing materials and entering cataloging information into the integrated library system database.

This position is "At-Will," which means the Library Clerk serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal.

Duties:
● Perform a variety of routine circulation and customer service duties; register customers and issue library cards, check out library materials; receive e-returned materials and compute and collect fines.
● Assist in maintaining items on the shelves.
● Answer questions regarding registrations, reserves and overdue books; maintain records for periodicals; check in items,
● Assist in processing interlibrary loans; receive, return and maintain proper records; assist in mending materials.
● Answer phones, direct calls and sort mail.
● Receive training through the United States Department of State and perform duties to act as Passport Acceptance Agent.
● Assist with fundraising events, recreation programs, and other city programs/events.

KNOWLEDGE, SKILLS, AND DEMANDS
Knowledge of:
● Correct English usage, spelling, grammar, punctuation and basic mathematics. ● Familiarity with office procedures and office and library equipment. ● Principles and practices of Basic Library Information Science and terminology. ● Basic knowledge of operational characteristics, services, and activities of library programs; principles and practices of library organization, system development, and service delivery.
● Library terminology and standard library practices and techniques, including the use of the Dewey Decimal System.
● The library's integrated library system.

Skills and Demands
● Understand and carry out oral and written instructions ● Communicate effectively both verbally and in writing. ● Establish and maintain accurate records; work accurately with numbers and the alphabet. ● Ability to establish and maintain an effective working relationship with the public, staff, and volunteers and assist the public tactfully and courteously. ● Detail oriented and flexible in accepting changing assignments as needed. ● Set priorities, organize work-flow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. ● Use time effectively and efficiently to maximize work assignments. ● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
● Show interest and understand the needs, expectations, and circumstances of internal and external customers.
● Develop and maintain working relationships.
● Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. ● Maintain emotional stability and self-control under pressure, challenge, or adversity. ● Display honesty, adherence to principles, and personal accountability. ● Appreciate the benefits of varied backgrounds and cultures. ● Respond positively to change and modify behavior as the situation requires. ● Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
● Show empathy towards the community and colleagues.
● Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
● Have strong sense of integrity and commitment to ethical behavior and accountability. ● Have courage to intervene and protect against unethical behavior. ● Work collaboratively with team members to create and support a positive customer service environment.
● Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging. ● Ability to work flexible hours including evenings and weekends.

Education
● High school graduate (or substitution of G.E.D. or California Proficiency Certificate).

Experience
● One (1) year customer service experience

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

REVISED: November 13. 2024

LIBRARY MANAGER

GENERAL DESCRIPTION
The Library Manager is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. The incumbent is responsible to direct, manage, supervise, and coordinate the activities and operations of the Crowell Public Library within the Community Services Department including public and support services and provide highly responsible and complex administrative support to the Director of Community Services.

DISTINGUISHING CHARACTERISTICS
The Library Manager functions under the administrative direction of the Community Services Director; and is responsible to assign and supervise employees and volunteers engaged in library activities. This position has management responsibility and collaborates with the Community Services Director to manage, direct, and administer library services to include the direct and indirect supervision of professional, technical, and support personnel, including volunteers.

Duties:
• Assume management responsibility for assigned services and activities of the Crowell Public Library, including public and support services; manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs, and recommend and administer policies and procedures. • Research and analyze the library and information needs of residents, now and in the future; develop and direct convenient, accessible, and cost-effective library services, programs, resources, and library facilities to meet the changing needs of the community. • Analyze, assess, and address community needs related to the library and recommend plans for modifying or extending library services, programs, and activities to meet community needs and lead the Library in adapting to new and emerging technologies. • Research, analyze, and make recommendations for capital projects and facility operating needs that will meet residents’ expectations today, as well as anticipated future needs. • Work with staff, the public, and the Library Board of Trustees to promote the mission, values, and vision of the library and to meet quality of life standards. monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within department policy, appropriate service and staffing levels. • Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems. • Through managers, select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline and termination procedures.
• Support the development and administration of the Crowell Public Library's annual budget; participate in the forecasting of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; and implement adjustments. • Oversee and participate in the full range of public relations and communication activities; determine need for informational and promotional materials and how best to disseminate information to target audiences; approve design and content of materials; communicate library services and materials with users, library staff, Library Board of Trustees, support groups, community groups and organizations, City staff, and community members. • Identify and develop collaborative relationships with strategic community groups and City partners to complement the organization and to support the achievement of mutual goals; set and maintain customer service standards, solicit and respond to customer concerns, respond to and resolves difficult and sensitive citizen inquiries and complaints; follow-up with Library staff to ensure prompt resolution.
• Oversee collection development, to include the evaluation and selection of print and digital books media resources,
• Provide evaluation and recommendations related to technology infrastructure that supports daily operations, such as integrated library systems, applications, devices, and kiosks.
• Provide responsible staff assistance to the Director of Community Services; conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to Library programs, policies, and procedures as appropriate; prepare and present staff reports and other necessary correspondence to the City Manager, City Council, and others.
• Serve as the liaison for the Crowell Public Library to other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues. • Represent the Community Services Director in City and professional meetings and work closely with resident boards and commissions and public and private officials to provide technical assistance, directly or through team members; serve as staff liaison to San Marino Recreation Commission.
• Report to, serve as staff to, advise, and/or assist with the operation of a variety of boards, commissions, and committees including the Library Board of Trustees, the Friends of the Library groups, and the Library Foundation.
• Attend and participate in professional group meetings; represent the library in professional organizations and regional networks; participate in activities that promote libraries and librarianship. Stay abreast of new trends and innovations in the field of library science; monitor developments related to library operations and technology; evaluate the impact of new developments and recommend improvements to existing programs and procedures.
• Participate in the planning, development, and oversight of library facilities; establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
• Assist with contract development and administration to include professional service agreements, agreements for the purchase of goods and memoranda of understanding. • Create, train, and implement the Library Division’s safety, risk management and emergency plan.
• Attend City Council and other Board and Commission meetings.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Operational characteristics, services, and activities of modern library programs; principles and practices of library organization, system development, and service delivery. • Advanced principles and practices of library science including collection development principles and strategies; cataloging and classifications systems. • Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments.
• Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Practices of government relations/public education including the use of social media; principles of effective public relations.
• Principles of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Social, political and environmental issues influencing program administration. • Principles and practices of contract administration and evaluation; risk management requirements.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving.

Skills and Demands:
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and does it without being told.
• Establish and maintain effective and cooperative working relationships with other libraries, City departments, City officials, the public and those contacted in the course of the work and continuously work to improve relationships, contacts, and networks. • Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and the general public.
• Prepare clear and concise reports, correspondence, and other written materials; operate a computer and other typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation; use written and oral communication skills.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

EDCUATION AND EXPERIENCE
Education
• A Master's degree in Library Science from an American Library Association accredited college or university.

Experience
• Three years of increasingly responsible professional librarian experience in a public library including three years of administrative and supervisory responsibility.

Licenses/Certificates
Possession of a valid California Class C driver's license with a satisfactory driving record, or the ability to get from point to point for training and meetings.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

REVISED: November 13, 2024

LIBRARY MONITOR
(PART-TIME)

GENERAL DESCRIPTION
The part-time Library Monitor monitors the library interior and exterior to ensure that library patrons are using the library suitably.

DISTINGUISHING CHARACTERISTICS
Under supervision of the professional and full-time staff at the library this position monitors the library to ensure patrons are following safe guidelines and etiquette both inside and outside of the library. A Library Monitor also provides customer service to library patrons and may supervise youth in after school programs.

Duties:
• Monitor the interior and exterior perimeters of the library by walking around and observing patron activities.
• Answer routine directional and informational questions of patrons, referring them to the appropriate personnel for assistance.
• Communicate library rules to patrons.
• Report any misuse of library property, facilities, or inappropriate activities to the supervisor.

SKILLS, KNOWLEDGE AND DEMANDS
Knowledge of:
• Effective supervision of children and young adults.
• De-escalation techniques, such as verbal and proximal strategies to use to intercede when someone is situationally, emotionally, or cognitively compromised. • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Skills/Abilities
• Observant.
• Evaluate and assess any given situation properly,
• Establish and maintain an effective working relationship with the public, staff, and volunteers; assist the public tactfully and courteously. • Exercise good judgment; learn, understand and communicate Library rules to library patrons.
• Set priorities, organize work-flow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging. • Walk around approximately 30,000 square feet of library property, multiple times in a three-hour shift.

Education
• Graduation from High School (or substitution of G.E.D. or California Proficiency Certification).

Experience
• No prior experience is necessary.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

Physical Demands
Employee is regularly required to stand and walk for prolonged periods of time; talk or listen, walk to observe Library patron activities; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment and communicate through written means; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction.

Regularly required to walk up and down stairs; Interact with employees and the public in possible challenging situations.

Work Environment
Employee generally works 50% indoors and 50% outdoors.

This information is available in an alternative format by request to (626) 300-0780.

REVISED: November 13, 2024

LIBRARY PAGE
(PART-TIME)

GENERAL DESCRIPTION
The part-time Library Page performs routine work in connection with the use and maintenance of library resources. A Library Page shelve, sort, shift, and file library materials following established procedures.

DISTINGUISHING CHARACTERISTICS
This is an entry level, as-needed position, requiring no previous training or experience. After training, a Library Page is assigned routine tasks and duties, and works under direct supervision.

This position is "At-Will," which means the Library Page serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal.

Duties:
• Shelve, sort, shift, and file library materials following established procedures. • Maintain shelved materials in proper order; perform simple mending, processing, and jacketing of library materials; deliver library materials to appropriate locations. • Clear tables, straighten seating areas; pick up litter and discarded materials throughout the library; ensure buildings are properly closed and locked. • Use office equipment to perform administrative support activities; duplicate and collate materials; assist in the preparation and installation of displays; answer telephones.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of
• Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
• Basic knowledge of operational characteristics, services, and activities of library programs; principles and practices of library organization, system development, and service delivery.
• Library terminology and standard library practices and techniques, including the use of the Dewey Decimal System.

Skills and Demands
• Understand and carry out written and oral instructions, recognize and report significant problems.
• Maintain organization of work and records Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging. • Ability to work flexible hours including evenings and weekends.

EXPERIENCE AND EDUCATION
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
• Must be 16 years of age at the time of application and have completed the tenth (10th) grade.

Experience
No experience required.

Physical Demands
Employee is regularly required to sit or stand for prolonged periods of time; talk or listen in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Intermittently, twist to reach equipment and material; bend and squat to perform material searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; While performing duties, the employee is regularly required to lift up to 25 pounds and carry library materials and equipment; walk up and down stairs; and assist with program set-up/take-down as necessary.

REVISED: November 13, 2024

MAINTENANCE ASSISTANT
(PART-TIME)

GENERAL DESCRIPTION
The Maintenance Assistant is responsible to perform a variety of semiskilled work in the maintenance of park grounds or landscaped areas, streets, facilities, fleet maintenance and public works.

DISTINGUISHING CHARACTERISTICS
The Maintenance Assistant performs work under the supervision of the Parks and Public Works Division Manager or Supervisor.

This position is “At-Will,” which means the Maintenance Assistant serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal. The incumbent’s hours will vary from 16-20 hours per week primarily on weekends and may be required to work holidays.

Duties:
• Assist the public works maintenance crews in work related to the construction, repair and maintenance of streets, alleys, sidewalks, curbs and gutters. • Maintain storm drains, sewers, traffic signs and markings, streetlights; facilities, parks and grounds including sprinkler repairs, trash pickup, cleaning and repairing restroom facilities.
• Clean picnic grounds and tables, walk fields, courts, restrooms, and other facilities. Conduct field inspections to ensure the safety of the public facilities. • Operate hand tools, power tools, dump truck, loader and a bobcat; Perform routine maintenance and equipment safety inspections on equipment and vehicles. • Assist the public and residents; perform other related duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• General principles, methods, tools, materials, and equipment used in street maintenance and repair.
• Basic construction and public works maintenance techniques; care and operation of a variety of power tools and equipment.
• General principles, methods, tools, materials and equipment used in cultivating, trimming, removing trees, irrigation systems, and park maintenance.

Skills and Demands:
• Work under inclement weather.
• Perform strenuous manual work.
• Work in close proximity to motorized equipment and operate heavy and light motorized equipment.
• Set priorities, organize workflow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Understand, interpret, and apply general administrative and departmental policies and procedures.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging. • Performs other duties as assigned.

Education
• High School Diploma or may be substituted with a G.E.D. or a California Proficiency Certificate.

Experience
• One (1) year experience in one or more of the following areas: facilities, grounds, or street maintenance.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 51 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Employee is regularly required to talk or listen, in person and by telephone. Operate light and heavy motorized equipment, and/or automobiles or trucks while performing the duties of this position. Intermittently, twist to reach equipment; perform maintenance to and construction of streets, curbs, gutters and other infrastructure; perform simple grasping and fine manipulation; use telephone and communicate through written means; walk to observe activities; periodically bend and squat; interact with employees and the public in possible challenging situations; drive, operate and sit in a vehicle or equipment for long periods of time; enter and exit a vehicle often and get from one location to another in the course of doing business. Work outdoors in all weather conditions including hot with sun exposure, cold and wet.

Work Environment
Employee generally works 5% indoors and 95% outdoors.

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled building. Noise level in the work environment are usually moderate but employee may be occasionally be exposed to oud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens.

While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, outdoor construction equipment, road traffic, shouting, and yelling.

This information is available in an alternative format by request to (626) 300-0780.

REVISED: November 13, 2024

PARKS AND PUBLIC WORKS DIRECTOR/CITY ENGINEER

GENERAL DESCRIPTION
The Parks and Public Works Director/City Engineer is a member of the City Manager’s executive management team and is responsible to exercise full responsibility for the operation of the Parks and Public Works Department and direct its operation through managers.

DISTINGUISHING CHARACTERISTICS
Under the administrative direction of the City Manager, the Parks and Public Works Director/City Engineer is responsible to plan, organize, direct and oversee the maintenance of City parks, landscaped areas, City owned facilities streets, sidewalks, sewers, equipment and vehicles. and supervise capital construction projects. As the City Engineer, the position is responsible for all of the City's engineering services and is responsible to serve as primary contact for outside engineering firms that may be hired by the City, including general civil engineering, traffic engineering, and environmental engineering. He/she/they may provide highly responsible and complex administrative support to the City Manager. Successful performance of the work requires the ability to independently implement varied programs in conformance with generally accepted standards, appropriate laws and regulations.

This position is "At-Will," which means the Parks and Public Works Director/City Engineer Director serves at the will of the City Manager.

Duties:
• Assume full management responsibility for all Parks and Public Works Department functions, programs, and operations, including maintenance of parks, landscaped areas, streets, facilities, fleet and sewers.
• Develop and administer departmental goals, objectives, and procedures; analyze and assess programs, policies, and operational needs and make appropriate adjustments; research, analyze, and evaluate new service delivery methods and techniques. • Plan, organize, direct and coordinate the various engineering functions of the City, including professional engineering work as related to the design, construction, and maintenance of public works.
• Evaluate and forecast the City's public work needs; develop and design capital improvement projects; oversee the inspection and administration of the capital improvement program.
• Manage and administer engineering consulting services and construction contracts, including reviewing the work to ensure compliance with contract and specifications, estimates; recommend modifications, and process payment requests. • Provide plan check and other engineering support to the Community Services Department and Public Safety Commission.
• Through managers plan, direct, and coordinate, the Parks and Public Works Department's work plan; meet with management staff to identify and resolve problems; review and evaluate work methods and procedures.
• Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. • Oversee and participate in the development and administration of the Department's budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary; forecast, plan, coordinate and oversee all capital improvement projects. • Represent the Parks and Public Works Department to other City departments, elected officials, and outside agencies; participate on a variety of boards, commissions, and committees; provide staff assistance to the City Manager. • Attend City Council meetings to present written and oral reports and make recommendations; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of parks, landscaping, streets, facilities, and sewer maintenance and program administration.
• Act as liaison between the City and maintenance contractors. • Provide public relations by working with, and providing outreach to, schools, non-profit organizations, community members, and community groups; participate in City-wide special events and related functions; explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues. • Respond to and resolve difficult and sensitive community member inquiries and complaints.
• Administer the safety and risk management plan for department to mitigate risk exposure to the organization.
• Attend City Council and other Board and Commission meetings.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Municipal public works administration; engineering; planning; design; construction; inspection; and maintenance.
• Principles and practices of civil engineering, including general knowledge of traffic engineering.
• Principles and practices of operations, services, and activities of a comprehensive public works program, including parks, landscaping, streets, facilities, fleet and sewer maintenance programs.
• Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Occupational hazards and standard safety precautions necessary in the work. • Pertinent federal, state, and local laws, codes, and regulations including the City's Municipal code pertaining to the functions of the Parks and Public Works Department. • Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules.
• Practices of communications, government relations, and public education including the use of social media and website content management; principles of effective public relations.
• Best management practices.
• Principle of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software. • Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.

Skills and Demands:
• Interpret and apply contemporary public works and engineering techniques and methods. • Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. • Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of team members; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education
A Bachelor's degree from an accredited college or university with major coursework in civil engineering, or a related field.

Experience
• Ten (10) years of increasingly responsible experience in civil engineering, including three years of management and administrative responsibility in parks, landscape, streets, fleet, facilities and sewer maintenance.

Licenses/Certificates
• A valid Certificate of Registration as a Civil Engineer issued by the California State Board of Registration for Professional Engineers and Professional Land Surveyors (PE). • Possession of a valid California Class C driver license and satisfactory driving record.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

Work Environment
This position generally works 95% indoors and 5% outdoors.

FLSA Status: Exempt
This information is available in an alternative format by request to (626) 300-0780.

REVISED: NOVEMBER 13, 2024

POLICE COMMANDER

GENERAL DESCRIPTION
The police commander is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. Under general direction, plan, direct, and coordinate the activities of a major bureau of the city's police department; maintain general charge of services related to bureau functions; assume departmental command as assigned.

DISTINGUISHING CHARACTERISTICS
This is a sworn law enforcement classification under Section 830.1 of the California Penal Code that meets and maintains all standards required by P.O.S.T. Police commanders manage and direct major functions of the police department such as Operations, Traffic, Investigative and Support Services.

ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Duties
• Plan, direct, and coordinate assigned bureau functions; confer with sergeants and corporals regarding special assignments and provide instruction and direction; direct the preparation of the more complex criminal cases for court action.
• Study statistical crime data and other reports; analyze levels of criminal activity; determine trends and make recommendations for changes in organization and operating procedures. • Direct the development and implementation of comprehensive training programs to ensure subordinates maintain law enforcement knowledge and skills; evaluate performance and make rotational assignments; enforce discipline and process grievances in keeping with established City procedures.
• Conduct research into a variety of law enforcement and administrative issues; recommend or review departmental policy and procedures, City rules, resolutions, and ordinances; prepare administrative reports; respond to correspondence and informational requests; ensure implementation of practices which comply with adopted policies, laws, and regulations.
• Meet and consult with management staff, the public, legal advisors, and representatives of other governmental agencies; coordinate bureau activities with other law enforcement agencies; make presentations to the city council, city manager, other governmental agencies, the media, community groups, and a variety of civic organizations as directed by the chief of police.
• Participate in the development of goals and objectives for assigned bureau and departmental functions; develop and administer the bureau budget; recommend and implement policies and procedures for bureau activities. • Form partnerships with the community to promote community engagement and policing; develop methods to measure community satisfaction with delivered services. • Assume command responsibility for major events and act in the absence of the police chief. • Complete special projects and performs other related duties as assigned. • Conduct off-hour responses and inspections based on department operational needs.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and practices of modern law enforcement, including patrol, investigations, and special operations functions; advanced law enforcement terminology concepts, and department policies and performance standards.
• Applicable federal, state and local laws and appropriate court decisions, including those relating to supervision, civil liability, and P.O.S.T. training standards; policies regarding search, seizure, arrest, evidence, and court procedures, as well as legal rights of individuals in custody.
• Knowledge of the Vehicle and Penal Codes; municipal organization and administration and physical layout of the city and adjoining areas.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations. Knowledge of the Peace Officer Bill of Rights and internal investigations.
• Community/problem oriented policing methodologies; use of social media, public relations techniques; interagency communications and assistance techniques and practices; methods and techniques of supervision.
• Proficient use of firearms, two-way radios, and other specialized law enforcement weapons and equipment. Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments;
• Practices of government relations/public education including the use of social media; principles of effective public relations.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration and evaluation; risk management requirements.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics. • Strong understanding, use and implementation of law enforcement technology. • Familiar with neighborhood watch and community-oriented policing programs Skills and Demands:
• Interpret and apply a variety of city and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
• Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. • Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education
• Graduation from an accredited four-year college or university with a bachelor's degree in criminal justice, public administration, or a related field. • Command level personnel, once hired or promoted into the position, will be expected to increase their level of formal education through a Master's Degree program and/or Command College within two (2) years of appointment.

Experience
• Two years of experience as a police sergeant (required).

Special Requirements/Licenses/Certificates
• Possession of a valid California Class C driver’s license with a satisfactory driving record and comply with the city’s Motor Vehicle Safety Policy during the course of employment. • Possession of a POST Supervisory Certificate (required). • Possession of a POST Management Certificate (preferred), but required subsequent to appointment.

PHYSICAL AND MENTAL DEMANDS AND WORK ENVIRONMENT
The following are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus and be free of colorblindness. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs. Will occasionally use arms, legs, and back to reach, climb, crouch, crawl, lift and/or move more than 180 pounds.

Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with constant interruptions and multiple concurrent tasks; carefully observes and interprets people, conditions and situations; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied, abusive and traumatized individuals.

Work environment
While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens. Employees work in a restricted area with limited access.

The employee may occasionally work in outside weather conditions and will occasionally participate in field activities consistent with the duties of police officer. While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and emergencies that may result in injury, and/or death. Noise levels in the work environment is usually moderate but the employee may occasionally be expose to high level noises including but not limited to emergency vehicle sirens, radio traffic, road traffic, shouting, and yelling.

The employee may be required to work various shifts at night, on weekends and holidays as needed. Additionally, the employee will be required to respond off-hours for emergencies and inspections.

This position is exempt under the FLSA.

This information is available in an alternative format by request to (626) 300-0780.

Revised: November 14, 2024

POLICE CORPORAL

DESCRIPTION
Under general supervision of a police sergeant, the police corporal is a designated rank who provides all aspects of general law enforcement services to the community. The police corporal also serves as a supervisor in the absence of a sergeant.

DISTINGUISHING CHARACTERISTICS
This is a sworn law enforcement classification under Section 830.1 of the California Penal Code that meets and maintains all standards required by P.O.S.T. Principal duties include response to emergencies, general and directed patrol, investigation of crimes and other non-criminal incidents, traffic enforcement and control, assisting in crime prevention activities, and other law enforcement services and duties as required. A significant degree of initiative, independent judgment, and discretion is required to develop, maintain, and successfully perform in a community oriented, problem-solving approach to policing.

ESSENTIAL FUNCTIONS
The police corporal requires demonstrated skills and abilities to take on additional responsibilities. In addition to police officer duties, a police corporal may be assigned to prepare and deliver in-service training, coordinate efforts to address certain police problems, and may also serve as a supervisor in the absence of the sergeant.

Duties:
• Patrol a designated area in a radio vehicle to ensure the security of life and property. Answer emergency calls regarding law enforcement matters, enforces city, county and state laws and ordinances or requests for assistance as needed. • Conduct complex investigations involving major crimes, traffic incidents, complaints, or administrative investigations which are beyond the scope of the principal duties of a police officer. Secure information from parties at an incident scene and follow through on investigations; make arrests and collect and preserve evidence at crime scenes; maintain accurate records and write accurate and timely incident or crime reports; work with other investigative and legal personnel and present evidence in court. • Provide special enforcement and customer services to intervene in special community problems; prepare and present periodic in- service training to department members; act as a Field Training Officer for newly hired recruits.
• Serve as the responsible supervisor in the absence of a sergeant or other higher-ranking officers; and may be called upon to perform all the functions of a Police Sergeant. • Utilize computer equipment to access information and complete reports. • Performs related duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Advanced law enforcement terminology concepts, department policies and performance standards.
• Applicable federal, state and local laws and appropriate court decisions, including those relating to supervision, civil liability, and P.O.S.T. training standards. • Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws related to employee relations. • Knowledge of the Peace Officer Bill of Rights and internal investigations. • Community/problem-oriented policing methodologies.
• Principals of community engagement and neighborhood watch. • Strong knowledge of the Incident Command System.
• The safe use of firearms handheld and shoulder weapons, batons, chemical agents, handcuffs, other restraints and other specialized law enforcement weapons and equipment. • Standard office equipment CAD, portable radio, 2-way radio, binoculars, and night viewing devices.
• Local, state, and federal requirements for sworn public safety officers. • Standard broadcasting procedures of a police radio system. • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Skills and Abilities
• Operate motor vehicle, portable radio, 2-way radio, binoculars, night viewing devices, barricades, traffic cones, flares, pry bars, bicycles, finger printing apparatus, computer, digital and video cameras; gas masks; and to use and care for small firearms. • Wear gas masks, CPR protective shield, latex gloves, rain gear. • Perform CPR if required.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Analyze problems, evaluate alternatives, and recommend solutions; make rapid, sound judgments within legal and procedural guidelines.
• Interpret and apply complex laws, procedures and policies, goals and objectives and performance standards and objectively evaluate personnel with respect to these standards. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. • Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Draw meaning and conclusions from quantitative and qualitative data. • Effectively communicate, face-to-face, and in writing, with community members. • Develop physical endurance and agility.
• Proficient use of firearms, two-way radios, and other specialized law enforcement weapons and equipment.
• Direct emergency operations efficiently and effectively. • Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education
• Must have an Associate’s Degree or a minimum of 60 units of college credit in a related field. Course work must have been taken at a recognized accredited institution.

Experience
• Four years’ experience as a Police Officer in a California law enforcement agency or agencies, and completion of the probationary period as a San Marino Police Officer (required).
• Experience as a Field Training Officer is highly desirable, but not required Licenses and Certifications
• Possession of a valid California Class “C” driver license with a satisfactory driving record. • Possession of a P.O.S.T. Intermediate Certificate.

Twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Regularly walk up and down stairs. Regularly required to run, jump, push, pull, drive safely at high speeds and in adverse conditions, physically apprehend and subdue suspects. Get in and out of a patrol vehicle up to 100 times per day; sit in a patrol vehicle for up to two hours at a time; and occasionally lift, maneuver, and/or move unaided up to 180 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust, focus, and be free from color blindness.

Work Environment
Employee generally works 10% indoors and (90% outdoors (including time spent in a patrol car or other police vehicle). Employee goes from being seated in a docile position in their police cars or office to a highly energized position and then return to the docile position. The job can be very fast paced within a short period of time.

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens Employee regularly works outdoors at all times of day and in all weather conditions and is routinely exposed to hazardous situations that may result in injury, death or use of deadly force on others. While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, gun fire, road traffic, shouting, and yelling.

The employee may be required to work various shifts at night, on weekends and holidays as needed. Additionally, the employee will be required to respond off-hours for emergencies and inspections.

This information is available in an alternative format by request to (626) 300-0780.

REVISED: NOVEMBER 13, 2024

POLICE OFFICER

GENERAL DESCRIPTION
Under general supervision, a Police Officer is responsible to patrol an assigned area in the prevention of crime and the enforcement of law and order; carry out special assignments in the protection of life and property and perform related tasks as required.

DISTINGUISHING CHARACTERISTICS
This is a sworn law enforcement classification under Section 830.1 of the California Penal Code that meets and maintains all standards required by P.O.S.T. Officers report to a Police Sergeant on an assigned rotating watch. Officers receive training and day-to-day direction from the Sergeants as first line supervisor and/or Corporals as Shift Commanders and maintain close working relationships with officers and other command staff, as well as department personnel in the communications, records, and administration. Officers may be assigned to provide training for new officers and other department personnel.

Duties:
• Patrol an assigned area on foot, bike or by motor vehicle to suppress crime and enforce state law, city ordinances or regulations.
• Handle specialized duties in the traffic enforcement, accident investigation, criminal investigation or records section.
• Respond to calls for service as directed.
• Note and report traffic hazards; Direct traffic; investigate and prepare reports on accidents, crimes, and miscellaneous activities.
• Provide directions and information to the public and community members. • Make physical arrests; issue citations or verbal warnings; and prepare reports on arrests and store or impound property.
• Intervene in private or public disputes, as necessary, to protect the public and to maintain order.
• Appear in court, whether on or off duty, as the arresting officer, or as a witness. • Transport detainees, investigate complaints, interrogate suspects, and interview victims or witnesses.
• Write a daily log of activities, operate a radio in dispatching patrol units, fingerprint prisoners, take photographs of prisoners, crime or accident scenes, and accept bail and give receipts.
• Utilize computer equipment to access information and complete reports. • Perform related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
• The safe use of firearms handheld and shoulder weapons, batons, chemical agents, handcuffs, other restraints, and other specialized law enforcement weapons and equipment.
• Familiarity with standard office procedures, methods, and equipment including computers and applicable software, CAD, portable radio, 2-way radio, binoculars, and night viewing devices.
• Local, State, and Federal requirements for sworn public safety officers. • Standard broadcasting procedures of a police radio system. • Law enforcement terminology concepts, and department policies and performance standards.
• Applicable federal, state and local laws and appropriate court decisions, including those relating to civil liability and P.O.S.T. training standards. • Community/problem-oriented policing methodologies.
• Principals of community engagement and neighborhood watch. • Incident Command System.
• Standard broadcasting procedures of a police radio system. • Correct English usage, spelling, grammar, punctuation and basic mathematics.

Skills and Abilities
• Operate motor vehicles, portable radio, 2-way radio, binoculars, night viewing devices, barricades, traffic cones, flares, pry bars, bicycles, finger printing apparatus, computer, digital and video cameras; gas masks; and to use and care for firearms. • To wear gas masks, CPR protective shield, latex gloves, rain gear. • Perform CPR if required.
• Understand, and respond to, the public's and staff's requests for assistance both on the phone and in person.
• Use appropriate physical techniques in the apprehension and restraint of detainees. • Meet all State and Federal requirements for sworn public safety officers; read and understand departmental policies, rules, instructions, laws, regulations and police literature, together with an aptitude for law enforcement work. • Analyze situations and adopt a prompt, effective, and reasonable course of action; and observe and remember names, faces, and details of incidents. • Communicate clearly and accurately both in writing and orally; write clear and accurate reports; prepare detailed narrative reports and sort/file documents; and make oral presentations.
• Understand and follow oral and written instructions.
• Develop physical endurance and agility.
• Set priorities, organize workflow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. • Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education
• Graduation from high school (or substitution of G.E.D. or California Proficiency Certificate).
• Completion of a P.O.S.T. basic academy course.

Licenses/Certificates
• Possession of a valid California Class "C" Driver License with a satisfactory driving record. • Possession and maintenance of certified training as required by the Commission on Peace Officer Standards and Training.

Physical Demands
Employee is regularly required to sit at a desk, in meetings or in a vehicle for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate office and police equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus and be free from color blindness. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Frequently walk up and down stairs. Regularly required to run, jump, push, pull, drive safely at high speeds and in adverse conditions, physically apprehend and subdue suspects. Get in and out of a patrol vehicle up to 100 times per day; sit in a patrol vehicle for up to two hours at a time; and occasionally lift, maneuver, and/or move unaided up to 180 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust, focus, and be free from color blindness.

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens Employee regularly works outdoors at all times of day and in all weather conditions and is routinely exposed to hazardous situations that may result in injury, death or use of deadly force on others. While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, gun fire, road traffic, shouting, and yelling.

The employee may be required to work various shifts at night, on weekends and holidays as needed. Additionally, the employee will be required to respond off-hours for emergencies and inspections.

This information is available in an alternative format by request to (626) 300-0780.

REVISED: NOVEMBER 13, 2024

POLICE RECORDS MANAGER

GENERAL DESCRIPTION
The Police Records Manager is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. Under general direction, is responsible to plan, organize, supervise and manage the activities and personnel of the Records and Communications Sections of the Police Department.

DISTINGUISHING CHARACTERISTICS
The Police Records Manager reports to the Police Chief and is a professional civilian management position responsible for the supervision of the Police Records and Communications Division including the Records Clerks, and Police Dispatcher/Clerks.

Duties:
• Custodian of Records for Police Department; oversee and direct police records preparation, processing, and file management activities; maintain security of police records, ensure compliance with state, federal, and county regulations concerning data inquiries, entries, and deletion; maintain privacy and security of criminal records ensuring that information is released in accordance with related laws and department policies. • Compile statistical data, or direct such activity, and prepare monthly statistical reports and other reports; ensure the accuracy and integrity of reports generated by the department including document management to ensure compliance with legal requirements and records management policies and procedures; conduct records audits. • Represent the Police Department in handling Subpoena Duces Tecum; represent the Police Department with Department of Justice audits of local data and inquires; participate in the development and conduct of training for records personnel to maintain the quality of data recorded in the Police Department records system; liaison to the 9-1-1 State office. • Respond to inquiries and resolve complaints; provide information to the public in accordance with established laws, codes, regulations, and policies; respond to requests for background checks, subpoenas, discovery requests and records sealing. • Make entries into the CLETS, NCIC, and other related systems; provide CLETS training, certification, and recertification for all department personnel. • Participate in the selectin of staff; provide o coordinate staff training; administer entry level POST exams for dispatchers and officers.
• Supervise staff involved in the operation of a communications center, involving incoming communications and dispatching for emergency and non-emergency police and fire assistance; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems. • Participate in the development of records and dispatch-related policies and procedures; interpret rules and regulations regarding dissemination and disposition of department records; ensure adequate inventory of supplies and equipment for records and dispatch functions; request equipment maintenance/repair as necessary. • Responsible for Live Scan requests and ensure forms are filled out correctly and that fingerprints and photos are filed and/or distributed properly. • Select, train, motivate, and evaluate assigned personnel. Supervise assigned staff; prepare schedules for 24-hour coverage of records and dispatch sections; write performance evaluations; approve leave requests; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline and termination procedures. • Attends and participates in professional group meetings and trainings; stays abreast of new trends and innovations in the field of records management. • Assist and/or participate in the budget formation and completion for the Records and Dispatch Sections.
• Models appropriate professional supervisory conduct; maintains appropriate confidentiality of sensitive information; complies with and supports City policies and procedures, labor laws and MOU provisions.
• Gather, collect and interpret data for audits and reviews of work-related tasks, duties, and projects as required.
• Assist with the collection, review, and interpretation of administrative investigations as required.
• Research, compile and analyze data for special projects, collect and assemble data and background materials for a variety of reports.
• Monitor inventory levels of office supplies; order, receive and maintain inventory of office supplies

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Considerable knowledge of the principles and practices records management, including methods and techniques of police record keeping and filing; computerized systems used in municipal law enforcement agencies; laws, codes, regulations, and policies relating to the control of police records; basic report.
• Principles and practices of municipal budget development and administration; City organization and functions of the various departments.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics. • Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations. • Office procedures, methods, and equipment including computers and applicable software, including specialized police dispatch and records systems.

Skills and Demands
• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures; read, understand, and review documents, policies and procedures for accuracy and relevant information. • Use applicable, forms, documents, and procedures in the course of the work; use sound judgment in following and applying appropriate laws, regulations, policies, and procedures. • Compose correspondence and compile and arrange data in a readable and comprehensible manner; set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; plan and direct the work of others.
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
• Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.
• Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks. • Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education
• Two years of college level course work in business administration, public administration or a closely related field.

Experience
• Three years of increasingly responsible administrative or supervisory experience in records management, data processing or emergency personnel communications and dispatching.

Licenses/Certificates
• Possession of a valid California Class C driver license with a satisfactory driving record or the ability to get from point to point for trainings and meetings. • CLETS Training Certification.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

REVISED: November 13, 2024

POLICE SERGEANT

GENERAL DESCRIPTION
Under general supervision of a police commander, the police sergeant is a designated rank who provides all aspects of general law enforcement services to the community. The police sergeant supervises and participates in areas of the San Marino Police Department involving patrol, traffic enforcement, and investigations.

DISTINGUISHING CHARACTERISTICS
This is a sworn law enforcement classification under Section 830.1 of the California Penal Code that meets and maintains all standards required by P.O.S.T. Sergeants function as supervisors in the field during an assigned shift and administer staff programs which are subject to change depending on the needs of the department. Principal duties include supervision and participation in patrol, traffic control, investigations, and other police support operations.

ESSENTIAL FUNCTION
The police sergeant requires demonstrated leadership skills and abilities, assumes additional responsibilities to deploy officers, and other assigned personnel, and prepares reports regarding unit activities.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

Duties:
• Conduct briefing sessions; ensure compliance with and dissemination of information regarding department policies and procedures; conduct training sessions; serve as a liaison between shifts, organizational units, and other law enforcement and court agencies; may participate in public relations programs.
• Makes, directs, supervises, and manages staff conducting arrests; testifies in court; investigates crimes; secures crime scenes; collects and preserves evidence; questions and interviews suspects, victims, and witnesses.
• Takes a proactive approach to being an efficient problem solver with the ability to find and implement work-related improvements.
• Review reports prepared by subordinates for accuracy, sufficiency, legality, clarity, and completeness; prepare special and/or summary reports; evaluate case/project progress; make recommendations on case disposition.
• Advise subordinates on job-related and personnel matters; evaluates performance and provide assistance in improving skills and abilities, resolving personnel conflicts or problematic situations arising out of assignments; create a positive work environment; maintain discipline and initiate corrective action; ensure compliance with safe work practices and policies.
• Keep superiors informed of events affecting areas of responsibility, including, but not limited to, personnel problems, complaints, and other occurrences having an impact on the Department and the City.
• Investigate community member(s) complaints; respond to community member(s) inquiries; investigates collisions and injuries; determine preventability, and take necessary action to correct deficiencies in practices, work methods, and operations. • Attend department staff meetings and training sessions; participate in employee development activities as assigned; keep aware of developments which affect law enforcement and information which would assist subordinates in the performance of their duties.
• Participate in the development of work unit goals and objectives; assist in the development and administration of work unit budget.
• Issue equipment; ensure vehicles and equipment used by staff are well maintained in keeping with established procedures and standards.
• Serve as watch commander with responsibility for office and field operations. • Interact with co-workers at all levels in the city in a collaborative and customer serviceoriented manner. • Assume as a peripheral responsibility oversight of functions such as traffic, field training officers and range.
• Work rotating shifts including weekdays, weekends, evenings, and holidays. • Perform related duties as assigned.

Skills and Demands
• Planning, organizing, assigning, directing, and evaluating work assigned to staff; training, and motivating department members; establishing and maintaining effective working relationships with those contacted in the course of work; provide outstanding customer satisfaction (internally and externally).
• Gather, assemble, analyze evaluate, and use facts and evidence; analyze problems, evaluate alternatives, and recommend solutions; deal constructively with conflict and develop effective resolutions; make rapid, sound judgments within legal and procedural guidelines.
• Interpret and apply complex laws, procedures and policies, goals and objectives and performance standards and objectively select, train, supervise and evaluate personnel with respect to these standards.
• Communicate clearly and concisely, both orally and in writing; prepare clear, concise, competent and timely reports, correspondence and other written materials; use of common office equipment and software and specialized law enforcement software. • Prepare and present in-service training material to all department members; foster teamwork and motivate personnel toward achieving the department's mission; make decisions regarding operational and personnel functions; operate programs within allocated amounts.
• Observe and memorize faces, events, and situations; establish and maintain effective relationships with the community at-large and co-workers in all city departments. • Handle confidential matters with discretion; analyze unusual situations and resolve them through application of management principles and practices. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Initiate tasks and focus on accomplishment by knowing what needs to be done and does it without being told.
• Understand and respond to the public and staff's requests for assistance both on the phone, by e-mail, and in person.
• Explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public. • Draw meaning and conclusions from quantitative and qualitative data. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Effectively communicate face-to-face, and in writing, with community members. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging

Education
• Associate’s degree or equivalent at time of application, and Bachelor’s degree required within three years of appointment, unless otherwise extended by the City Manager. • College level course work in police science or a related field. • Course work must have been taken at a recognized accredited institution.

Experience
• Four years’ experience as a Police Officer in a California law enforcement agency, which includes at least three years at San Marino P.D. (required) • Experience as a Corporal with the San Marino Police department and has completed the corporal probationary period at time of appointment.
• Served as a Field Training Officer (highly desirable). • Served as an Acting Watch Commander (desirable).
• Received Performance Evaluations with an overall "Meets Expectations" or better rating (required).

Licenses/Certificates
• California Driver License and a satisfactory driving record (required). • Possess a P.O.S.T. Intermediate Certificate at time of application, and a P.O.S.T.

Advanced Certificate within two years of appointment (required).

PHYISCAL DEMANDS AND WORK ENVIRONMENT
Physical Demands:

Employee is regularly required to sit at a desk, in meetings or in a vehicle for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate office and police equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus and be free from color blindness. Hear in the normal audio range with or without correction.

Work Environment
Employee generally works 10% indoors and 90% outdoors, including time spent in a patrol car or other police vehicle. Employee goes from being seated in a docile position in their police cars or office to a highly energized position and then return to the docile position. The job can be very fast paced within a short period of time. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office.

Employee regularly works outdoors at all times of day and in all weather conditions and is routinely exposed to hazardous situations that may result in injury, death or use of deadly force on others. While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, gun fire, road traffic, shouting, and yelling.

The employee may be required to work various shifts at night, on weekends and holidays as needed. Additionally, the employee will be required to respond off-hours for emergencies and inspections.

This information is available in an alternative format by request to (626) 300-0780.

REVISED: NOVEMBER 13, 2024

PROFESSIONAL INTERN

GENERAL DESCRIPTION
Under direct supervision, provide intermediate and simple staff assistance to the department or program; conduct studies and develop recommendations on methods, procedures and general administrative processes; and other special projects as assigned. The purpose of the professional intern is to provide needed administrative support to the assigned department while allowing for valuable job experience for new professionals.

DISTINGUISHING CHARACTERISTICS
As a college-level student, the Professional Intern is expected to be semi-autonomous in completion of projects and assignments. The incumbent receives only occasional instruction or assistance from his/her/their supervisor of the assigned department This position is "At-Will," which means the Professional Intern serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal.

Duties:
● Assist with data analysis, maintenance of administrative files and records, research, report writing, personnel processes and procedures, posting of public notices, and special projects as assigned.
● Conduct or direct assigned projects or program activities; perform research and statistical analysis as assigned; collect, compile, and analyze information from various sources on a variety of specialized topics related to assigned programs; prepare and present reports of findings which interpret data and identify alternatives; make and justify recommendations as to appropriate action.
● May act as a Brand Ambassador; proactively extend City exposure and awareness; drive campaign ideation and develop marketing materials to City programs and initiatives; expand social media presence and viewer engagement.
● May support development and execution of grassroots events to promote and build awareness of the City programs and initiatives.
● May maintain website and intranet content, ensure relevancy and timeliness of content. ● May provide administrative support services to a department. ● Operate a variety of office equipment and associated applications. ● Performs related duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
● Principles and practices of public administration including organization and functions of municipal government, specialized areas of administrative research and analysis, and program planning.
● Principles of statistical and comparative analysis.
● Practices of government relations/public education including the use of social media and maintenance of a website;
● Time management and meeting deadlines; record keeping; professional letter writing; information gathering.
● Correct English usage, spelling, grammar, punctuation and basic mathematics. ● Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Skills and Demands:
● Understand the organization and operation of the City, City Council, City Manager’s office, all departments, and outside agencies as necessary to carry out assignments. ● Set priorities, organize workflow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions. ● Operate computer and related applications.
● Collect, evaluate and interpret myriad data, either in statistical or narrative form. ● Communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those encountered in the course of the work. ● Research techniques, sources and availability of information, and methods of report presentation.
● Perform responsible and intermediate administrative work involving the use of independent judgment and personal initiative; organize and consolidate statistical data; research information and analyze data to prepare and present sound and effective recommendations.
● Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
● Read, understand, and review documents, policies and procedures for accuracy and relevant information; answer questions and provide information to City employees, outside agencies, and the public; update manuals as required with current information. ● Maintain ongoing communication with management regarding department requests; status of projects and completion of tasks; take direction and follow projects through to completion in a timely manner.

Education
● Enrolled in an accredited university with coursework in Political Science, Public Administration or a related field.

Experience
● Prior experience working for a local government agency is highly desired, but not required.

Licenses/Certificates
● Possession of a valid California Class C driver's license with a satisfactory driving record.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

Revised: NOVEMBER 13, 2024

RECREATION MANAGER

GENERAL DESCRIPTION
The Recreation Manager is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. The incumbent is responsible to direct, manage, supervise, and coordinate the activities and operations of the Recreation Division of the Community Services Department, to include aquatics, youth, teen, and senior programs, special events, facility rentals, volunteer program and to provide highly responsible and complex administrative support to the Director of Community Services.

DISTINGUISHING CHARACTERISTICS
This single class position has management responsibility and collaborates with the Community Services Director to manage, direct, and administer recreation services, to include the direct and indirect supervision of professional, technical and support personnel, and programs in the Community Services Department.

Duties:
• Direct, manage, supervise, and coordinate all the activities and operations of the Recreation Division, to include recreation and leisure service areas in aquatics, special events, youth and adult sports programs, senior services. • Manage the public art program, community center operations, contract classes, coordinate joint use agreements, and schedule of sports fields with community sports organizations. • Gather and analyze plans, programs and services and make recommendations on formulation of policy, staffing and program changes for the department; develop and direct the implementation of goals, objectives, policies, procedures and work standards for the recreation department.
• Work closely with the Community Services Director, a variety of public and private organizations, and resident groups in developing recreation programs and implementing projects to enhance recreation programs in the Community. • Research and analyze the recreation needs of residents, now and in the future; develop and direct convenient, accessible, and cost-effective recreation services, resources, and facilities to meet the changing needs of the community. • Research, analyze, and make recommendations for capital projects and facility operating needs that will meet residents’ expectations today, as well as anticipated future needs; • Work with staff and the public to promote the mission, values, and vision of the Recreation Division and to meet quality of life standards, monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within department policy, appropriate service and staffing levels. • Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems.
• Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline and termination procedures.
• Support the development and administration of the Recreation Division's annual budget; participate in the forecasting of funds needed for staffing, equipment, materials, and supplies; Assist in the enhancement and development of revenue streams; monitor and approve expenditures; and implements adjustments.
• Oversee and participate in the full range of public relations and communication activities; determine need for informational and promotional materials and how best to disseminate information to target audiences; approve design and content of materials; communicate recreation services and materials with users, staff, support groups, community groups and organizations, City staff, and City residents.
• Identify and develop collaborative relationships with strategic community groups and City partners to complement the organization and to support the achievement of mutual goals; set and maintain customer service standards; solicit and respond to customer concerns, respond to and resolve difficult and sensitive resident inquiries and complaints; follow-up with recreation staff to ensure prompt resolution.
• Oversee the assessment, evaluation and selection of print and media resources as well as technology to assure their quality, accuracy, pertinence, and cost-effectiveness. • Provide responsible staff assistance to the Director of Community Services; conduct a variety of organizational and operational studies and investigations; recommend modifications to Recreation programs, policies, and procedures as appropriate; prepare and present staff reports and other necessary correspondence to the City Manager, City Council, and others as required.
• Create, train, and implement the Recreation Division’s safety, risk management and emergency plan.
• Attend and participate in professional group meetings; represent the City in recreational professional organizations and regional networks; participate in activities that promote recreation and recreation programs. Stay abreast of new trends and innovations in the field of recreation science; monitor developments related to recreation operations and technology; evaluate the impact of new developments and recommend improvements to existing programs and procedures.
• Represent the Community Services Director in City and professional meetings and work closely with resident boards and commissions and public and private officials to provide technical assistance, directly or through subordinate staff; serve as staff liaison to San Marino Recreation Commission.
• Attend City Council and other Board and Commission meetings. • Presentation to City Council and other Board and Commission at various meetings.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and techniques involved in public recreation, including community recreation programs, needs and resources related to the field of recreation; and methods for the development and implementation of facility coordination and programming. • Principles and practices of public administration and program areas related to the organizational and service areas managed; administrative principles and methods, including goal setting, program and budget development and implementation and employee supervision.
• Principles and practices of budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments.
• Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations. • Principles of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government.
• Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques.
• Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Supervisory principles and methods of training, teamwork, goal setting, problem solving and laws governing employee relations.
• Cal/OSHA regulations and safe work practices; workers’ compensation polices and regulations; Occupational hazards and mitigation techniques and practices.

Skills and Demands
• Implement the theories, principles and techniques of professional recreation services and programs.
• Plan, organize, administer, and coordinate a variety of City recreation services and programs; Analyze, assess, and address community needs related to the recreation proposed plans for modifying or extending recreation services, programs, and activities to meet community needs and lead the Recreation Division in adapting to new and emerging technologies.
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets.
• Plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Establish and maintain effective and cooperative working relationships with other recreation professionals, City departments, City officials, the public and those contacted in the course of the work and continuously work to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and the general public.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Understand and respond to the public's and staff's requests for assistance both on the phone, by e-mail, and in person.
• Draw meaning and conclusions from quantitative and qualitative data. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability. • Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Education
• A Bachelor's degree from an accredited college or university with major course work in recreation, human services, public or business administration, or a closely related field. A Master's degree is highly desirable.

Experience
• Five years of increasingly responsible recreation program administration experience that includes three years of administrative and supervisory responsibility. • Experience in working with resident organizations is desirable.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory good driving record.
• Valid American Red Cross First Aid Certificate
• Valid American Red Cross C.P.R. Certificate

Physical Demands
Employee is regularly required to sit at desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms, lift up to 15 pounds, get from one location to another to another in the course of doing business, including climbing stairs. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat; perform simple grasping and fine manipulation; use telephone communicate through written means; operate an automobile to attend various meetings and workshops. Use written and oral communication skills; analyze and interpret reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.

Work Environment
The employee works both indoors and outdoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

FLSA Exempt
This information is available in an alternative format by request to (626) 300-0780.

REVISED: November 13, 2024

RECREATION PROGRAM LEADER
(PART-TIME)

G ENERAL DESCRIPTION
Under general supervision, the Recreation Program Leader conducts a wide variety of diverse recreation programs services and special events. Responsibilities include teaching, leading, and engaging participants, ensuring their safety and well-being at all times.

DISTINGUISHING CHARACTERISTICS
Current assignments include, but are not limited to early childhood education, youth programming, senior programming, special events, facilities, and park operations. Schedule may vary depending on the needs of the Recreation Division and the City. Incumbents may be required to work in the evenings, on weekends, and during some holidays.

Must be at least 16 years of age. Candidates under 18 years of age and enrolled in high school must obtain and submit valid work permit prior to starting employment.

Experience
• One (1) year of experience working with children, planning, and organizing children's games and crafts. Both volunteer and work experience are considered.

While performing the duties of this job, the employee is regularly required to talk and must be able to hear. Employee is frequently required to sit, stand, squat, kneel, lift up to 20 pounds, climb stairs, stoop, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, Employee must occasionally lift and/or specific vision abilities required by this job include the ability to see well, and read fine print.

This information is available in an alternative format by request to (626) 300-0780.

Revised: NOVEMBER 13, 2024

RECREATION SPECIALIST
(PART-TIME)

G ENERAL DESCRIPTION
Under general supervision, the Recreation Specialist assist in a wide variety of diverse recreation programs services and special events.; Responsibilities include teaching, leading, and engaging participants, ensuring their safety and well-being at all times. In addition, this position also involves performing various clerical duties to support operations at various city facilities.

Duties:
• Provides customer service and information about division programs, services, activities, and events to the public.
• Sets up and takes down equipment for special events, classes, and programs. • Assists groups using parks and facilities as requested; explains and enforces park and facility use policies, rules, and regulations.
• Provides staff support at special events and programs. • Removes trash in and around parks and buildings; performs light cleaning and custodial duties of facility rooms, picnic areas, tables, floors, and playground equipment; reports facility maintenance needs to appropriate staff.
• Conducts indoor/outdoor games, sports, arts and crafts, and other activities related to recreational programming; ensures the safety of program participants. • Observes and complies with City and mandated safety rules, regulations, and protocols. • Establishes and maintains a team approach with co-workers. • Performs other duties as assigned.
• Facilitates and conducts indoor/outdoor games, sports, arts and crafts, and other activities related to recreational programming; ensures the safety of program participants.
• Guides volunteers and support staff for events, classes, and programs. • Assists with the preparation of recreation activities, camps, programs, and events • Monitors equipment and supply inventories and recommends procurement of items as needed.
• Performs general office duties, including basic cashiering, answering the telephone, greeting patrons, light typing, data entry, copying, and filing; prepares flyers, calendars, and newsletters.
• Maintains recreational facilities, storage sites, and other work areas in a clean and orderly condition, including securing equipment and materials at the close of the workday and performing basic custodial duties; assists with opening, closing, and securing buildings for events, as directed.
• Maintains accurate logs and records of various activities, camps, and programs.

Must be at least 16 years of age. Candidates under 18 years of age and enrolled in high school must obtain and submit valid work permit prior to starting employment.

Education
• A high school diploma or GED equivalent or California Proficiency Certificate.

Experience
• Two (2) years of experience working in organized recreational programming.

Supervisory experience is a plus. Both volunteer and work experience are considered.

This information is available in an alternative format by request to (626) 300-0780.

Revised: NOVEMBER 13, 2024
“EXHIBIT B”

BUILDING ATTENDANT
(PART-TIME)

DESCRIPTION
The Building Attendant performs minor facility maintenance, room/program/event set-ups and take-downs, and custodial work in connection with the custodial, maintenance and daily operation of assigned municipal facilities.

DISTINGUISHING CHARACTERISTICS
Under general supervision of the Facilities Supervisor, Recreation Manager, and Library Manager.

This position is “At-Will,” which means the Building Attendant serves at the will of the City Manager and may be removed at any time without cause, notice, or right of appeal. The incumbent’s hours will vary from 16-20 hours per week.

Duties:
• Set-up of equipment for City programs, City functions, City Council Meetings and special events; makes minor repairs and adjustments to building fixtures and equipment; changes light bulbs and fluorescent tubes; set-up sound equipment. • Assemble, repairs, maintains, and moves furniture, such as desks, cabinets, tables, chairs, shelves, and related fittings and fixtures.
• Assist in conducting routine building maintenance, such as (but not limited to): replace light bulbs and ballasts, repair leaking faucets and unclog drains, assemble shelves, hang picture frames, repair/replace hinges, knobs, handles, change clocks, adjust light timers, replace/rekey door locks, install doorstoppers, and clean out rain gutters. • Perform modern custodial functions, facilities set-up, and maintenance operations; makes recommendations as needed.
• Assist customers and staff with facility and equipment logistics, in addition to providing technical support for all equipment systems throughout assigned facilities. • Assist with installation of temporary or permanent directional or promotional signage at various locations.
• Write a variety of short reports and operational briefings; maintains records and logs. • Assist in ordering and purchasing supplies/materials and estimates project costs; provides input and recommendations during annual budget development. • Assist in maintaining adequate inventories of materials and supplies. • Required to perform shift work – days, evenings, and weekends as assigned. • Ensure that landscaping is maintained and performs landscaping maintenance as needed. • Assist with maintenance of vehicles; may perform pest control tasks in buildings; cleans entrances to buildings by sweeping, hosting, and picking up trash, as needed; moves furniture or other heavy objects on request; vacuums and shampoos rugs, carpets, and upholstery as needed; secures buildings by locking and unlocking rooms, windows, or offices of facilities as assigned; and assists with conducting facility tours and rental contract processing, as needed.
• Perform customer service functions by assisting the public and residents; and performs related community services duties as assigned.
• Serve as designated Facility Supervisors as needed to oversee evening and weekend programs and rental activities, including customer service needs. • Perform related duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Methods, procedures, tools, equipment used in building maintenance/equipment repair. • Principles and practices for providing high-level customer service. • Considerable knowledge of the methods, techniques, materials, and equipment used in custodial and facilities maintenance work.
• Ability to perform general custodial and minor building and equipment maintenance; sound equipment set-ups; use of a variety of custodial equipment and materials; common small tools, equipment, and materials used in facility maintenance and repair, including minor landscaping; and general labor principles.
• Recordkeeping and reporting requirements.
• Safe work practices.

Skills and Abilities
• Ability to read, write and carry out written and verbal instructions. • Ability to provide exceptional customer service to internal and external customers. • Ability to interact effectively with co-workers, interdepartmental staff, outside vendors and contractors, and a wide variety of community stakeholders. • Understand, interpret, and apply all pertinent laws, municipal codes, regulations, policies, and procedures.
• Identifies safety hazards in equipment under maintenance; observes safety rules and regulations.
• Fosters and maintains effective working relationships with other employees, members of the public, and with those contacted in the course of the work. • Operate light motorized equipment and a variety of hand tools; perform custodial and maintenance tasks in an efficient and safe manner.
• Perform routine custodial and maintenance duties on/with equipment in an efficient and safe manner.
• Maintain effective working relationships; interpret and apply rules, regulations, processes and policies.
• Work a varying schedule including days, weekends and holidays.

Education
• High School Diploma or may be substituted with a G.E.D. or a California Proficiency Certificate.

Experience
• Any combination of previous related experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance in facilities and building maintenance or prior janitorial skills.

Licenses and Certifications
• Possession of a valid California Class “C” driver license with a satisfactory driving record.

Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 85 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Employee is regularly required to talk or listen, in person and by telephone. Operate light and heavy motorized equipment, and/or automobiles or trucks while performing the duties of this position. Intermittently, twist to reach equipment; perform maintenance to and construction of streets, curbs, gutters and other infrastructure; perform simple grasping and fine manipulation; use telephone and communicate through written means; walk to observe activities; periodically bend and squat; interact with employees and the public in possible challenging situations; drive, operate and sit in a vehicle; enter and exit a vehicle in the course of doing business. Work outdoors in all weather conditions including hot with sun exposure, cold and wet.

Work Environment
Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee generally works 75% indoors and 25% outdoors. The work environment indoors is usually in a temperature- controlled building; noise levels are moderate, but employee may be exposed to noise from telephones and other office equipment. While performing the duties of this job outdoors, the employee occasionally works in varying weather conditions, such as rain, heat, cold and wind. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to noise from large or small equipment, jackhammers, drills, trucks, emergency vehicle sirens.

This information is available in an alternative format by request to (626) 300-0780.

REVISED: NOVEMBER 13, 2024

San Marino City CouncilNovember 13, 2024

San Marino City Council
November 13, 2024