City of San Marino
Comprehensive Citywide User Fee, Rate Study and
Sewer Rate Study
PROJECT ID: 2023-GEN-012 / COST PROPOSALS / SEPTEMBER 6, 2024 Table of Contents
RAFTELIS PROPOSAL
Pricing .......................................................................................................... 1
REVENUE & COST SPECIALISTS PROPOSAL
Pricing .......................................................................................................... 4 City of San Marino
Sewer Rate Study – Cost Proposal
RAFTELIS 1
PRICING
Pricing
The following table provides a breakdown of our proposed fee. It includes the estimated hours for each task and the hourly billing rates for our project team. Expenses include costs associated with travel and a $10 per hour technology charge covering computers, networks, telephones, postage, etc.
Our scope of work includes the number of in-person and/or virtual meetings shown in the table below. Should the City require additional meetings and/or presentations to stakeholders, these can be arranged upon request at an added cost, which will be determined based on the scope and content of the meeting and/or presentation requested.
PAYMENT SCHEDULE
Payments are due upon receipt.
SG NK GD CS Total
1. Project Management,
Kick-Off and QA/QC 1 11 6 17 $5,240
2. Finanical Plan
Development 1 8 24 32 $7,640
3. Sewer Rate Calculation 1 6 12 18 $4,560
4. Rate Survey
Comparative Analysis 2 8 10 $2,300
5. Two City Council
Meetings 2 22 2 1 25 $9,151
6. Draft and Final Report 8 36 44 $9,980
7. Proposition 218 Notice
Preparation 1 1 8 10 20 $4,625
8. Public Hearing
Presentation 1 22 2 2 1 27 $9,453
3 3 80 91 11 11 193
$360 $185 $285 $160
$28,800 $16,835 $3,135 $1,760 $50,530
Total Fees $50,530
Total Expenses $2,419
Total Fees & Expenses $52,949
Tasks
Web
Meetings
In-person
Meetings
SG - Steve Gagnon
NK - Nick Kennedy
-
-
-
-
GD - Gina DePinto
CS - Creative Services
Hours
Total Fees &
Expenses
Total Meetings / Hours
Hourly Billing Rate
Total Professional Fees
SG – Steve Gagnon
NK – Nick Kennedy
GD – Gina DePinto
CS – Creative Services
RAFTELIS 2
Hourly Billing Rates
Project team hours and expenses will be billed on the same invoice. Expenses related to travel will be billed at cost.
Additional services outside the agreed upon scope of work will be billed on a time and materials basis. Raftelis’ billing rates can be found below. These rates will be in effect for calendar year 2024 and will then increase annually by 3% unless specified otherwise by contract.
POSITION HOURLY BILLING RATE**
Chair/Chair Emeritus $500
Chief Executive Officer/President $450
Executive Vice President $400
Vice President $360
Senior Manager $320
Principal Consultant $295
Manager $285
Senior Consultant $250
Consultant $220
Creative Director $220
Associate $185
Graphic Designer $160
Analyst $135
Administration $100
Technology Charge* $10
*Technology/Communications
Charge: This is an hourly fee
charged monthly for each hour
worked on the project to recover
telephone, facsimile, computer,
postage/overnight delivery,
conference calls,
electronic/computer webinars,
photocopies, etc.
**For services related to the
preparation for and participation in
deposition and trials/hearings, the
standard billing rates listed above
will be increased by an amount up to
50 percent.
RAFTELIS 3
Cost Proposal for the City of San Marino
COST ALLOCATION PLAN
& CITYWIDE FEE STUDY
1519 E Chapman Ave
Suite C
Fullerton, CA 92831
(714) 992-9020
www.revenuecost.com
RCS 4
PRICING
PRICING
Revenue & Cost Specialists propose the following project costs, with a NOT TO EXCEED AMOUNT OF $29,750.
Cost Allocation Plan
Review Central Services/Times List of Central Services 8 1,400 Develop Allocation Factors Index of Allocation Factors 12 2,100 Initial Calculation Review Draft Cost Allocation Plan 8 1,400 Prepare Final Cost Allocation Plan Final Cost Allocation Plan 8 1,400 Cost Allocation Plan 36 $6,300
User Fee Study
Kick-Off Meeting Informational Meeting 6 1,050
Build Budget and Positions Schedule of Positions and Budget 12 2,100 Develop Service List Preliminary Service List 6 1,050
Develop Staff Time Allocations Time Detail Reports 32 5,600 Develop Fully Alloc. Hourly Rates Fully Alloc. Hourly Rate Reports 12 2,100 Prepare Draft Report Draft Fee Study Report 32 5,600
Prepare Final Report Final Report 28 4,900
Public Meetings Presentations 6 1,050
User Fee Study 134 $23,450
PROJECT TOTAL 170 $29,750
The above proposal is based on a cost of $175 per hour. The billing rate for any additional work not covered by this proposal would be $195 per hour. Our proposal covers all costs except for the following additional costs that the City may incur:
• Meeting attendance beyond those identified in this proposal. • Insurance coverage beyond our basic general liability and workers compensation requiring an additional premium. RCS standard coverage includes workers compensation pursuant to state law, comprehensive liability Insurance with a combined single limit coverage of $2,000,000 and professional liability insurance with a combined coverage of $2,000,000.
RCS will submit four equal invoices plus any miscellaneous costs from the previous paragraph. The first invoice will be submitted ten days after notice to proceed. Each invoice will be due within 30 days of submission.