TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Alison Walker, City Clerk
DATE: November 13, 2024
SUBJECT: APPOINTMENT OF ADVISORY BODY MEMBERS TO THE
RECREATION COMMISSION AND LIBRARY BOARD OF
TRUSTEES
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
BACKGROUND
The City Council has established a number of advisory bodies which assist the City Council with a variety of issues, needs, and concerns. The City Council appoints Council Members to act as a delegate and alternate (“Council Liaisons”) to each of the advisory bodies. These Council Liaisons determine the application review process and make recommendations to the full City Council for advisory body appointments.
Current City of San Marino Advisory Bodies with Openings:
• Recreation Commission
• Library Board of Trustees
DISCUSSION
A recruitment was conducted for all five advisory bodies which had terms ending in 2024; the Planning Commission, the Design Review Committee, the Public Safety Commission, the Recreation Commission, and the Library Board of Trustees. Notice of the vacancies and advertisement of the advisory body recruitment was placed in the San Marino Tribune, in the City Manager’s Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
Weekly Briefing email, on the City’s social media accounts, and on the City’s website. The Library Board of Trustees has one alternate member opening that was created when Vivi Wahl was appointed to a full member term on May 31, 2024. The Recreation Commission has three full member openings due to a lack of applicants during the May 2024 recruitment and a recent resignation.
The table below identifies the vacancies on each body and the number of applications received.
Advisory Body Vacancies Number of
Applicants
Recreation Commission
Council Member Talt – Delegate
Mayor Huang – Alternate
Three (3) regular members 4
Library Board of Trustees
Council Member Lo – Delegate
Council Member Talt – Alternate
One (1) alternate 2
The Council Liaisons have concluded their review of the candidates and are making recommendations for appointment, which are included in the recommended action below.
FISCAL IMPACT & PROCUREMENT REVIEW
None.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
The Council Liaisons for the Recreation Commission recommend the Council appointment of three (3) regular members to serve three-year terms each commencing on November 13, 2024.
The Council Liaisons for the Library Board of Trustees recommend the Council appointment of one (1) alternate member to serve a partial term commencing on November 13, 2024.
If Council concurs, the appropriate motions would be:
“I move to appoint Victor Chang, David Raichlen, and Tammie Ton as regular members of the Recreation Commission to serve terms ending May 31, 2028.” “I move to appoint Marilyn Peck as an alternate member of the Library Board of Trustees to serve a partial term to end on May 31, 2026.”
ATTACHMENTS
None.