MINUTES
REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, NOVEMBER 13, 2024 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
Mayor Huang called the regular meeting to order at 6:00 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Huang.
ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, Mayor
Huang
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- John Chou, Michael Ackerman
CITY MANAGER'S REPORT
City Manager Eskandar gave the report.
PRESENTATION
1. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ANNUAL AUDIT) FOR THE FISCAL YEAR ENDED JUNE 30, 2024
Director Guirola-Leon gave the presentation along with James Butera, CPA, Senior Manager from LSL.
The following person(s) provided public comment:
None
Council Member Talt moved, seconded by Council Member Lo, to receive and file the audited financial statements for the fiscal year ended June 30, 2024.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member
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Talt, Vice Mayor Shepherd Romey, Mayor Huang
NAYS: None
ABSTAIN: None
PUBLIC HEARINGS
2. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O-24- 1416 AMENDING MUNICIPAL CODE SECTIONS 23.01.01 AND 23.02.25
TO IMPLEMENT STATE LAW REGARDING ACCESSORY DWELLING UNITS Community Development Director Figueroa presented the staff report.
Mayor Huang opened the item for public comments.
The following person(s) provided public comment:
- None
Council Member Talt moved, seconded by Council Member Chou, to waive full reading and introduce by title only Ordinance No. 0-24-1416, an Ordinance of the San Marino City Council amending Municipal Code Sections 23.01.01 and
23.02.25 to implement State law regarding accessory dwelling units and including the amendments suggested by staff.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: None
3. CONSIDERATION OF:
ADOPT AN ADDENDUM TO A NEGATIVE DECLARATION (SCH
2022010208) AND ADOPT THE 2021-2029 HOUSING ELEMENT UPDATE (6TH CYCLE - AS AMENDED) OF THE SAN MARINO GENERAL PLAN AND UPDATE THE CITY'S OFFICIAL GENERAL LAND USE MAP; AND
INTRODUCE FOR FIRST READING ORDINANCE NO. O-24-1415
AMENDING THE CITY'S OFFICIAL ZONING MAP AND CODE SECTIONS
23.01.01 (DEFINITIONS), 23.01.05 (ZONES AND AREA DISTRICTS
ESTABLISHED, DELINEATION OF ZONES AND DISTRICTS ON ZONE MAP),
23.01.10 (REASONABLE ACCOMMODATION), 23.02.01 (USES
PERMITTED), 23.03.01 (USES), 23.03.10 (STANDARDS FOR MULTI- FAMILY RESIDENTIAL DEVELOPMENT), 23.05.01 (USES PERMITTED AND CONDITIONALLY PERMITTED), 23.05.03 (STANDARDS FOR MULTI- FAMILY RESIDENTIAL DEVELOPMENT), 23.06.04 (YARDS GENERALLY IN THE R-1 ZONE), 23.06.05 (GARAGES AND OTHER ACCESSORY
BUILDINGS IN THE R-1 ZONE), 23.10.03 (NUMBER OF PARKING SPACES REQUIRED IN THE C-1 ZONE), 23.10.04 (PARKING REQUIREMENTS FOR USES NOT SPECIFIED IN THE C-1 ZONE), 23.10.06 (REQUIRED IMPROVEMENT AND MAINTENANCE OF PARKING AREA IN THE C-1
ZONE), 23.15.04 (MATTERS SUBJECT TO DESIGN REVIEW), AND
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WEDNESDAY, NOVEMBER 13, 2024 PAGE 3 OF 7
23.15.16 (STANDARD OF REVIEW FOR APPLICATIONS NOT SUBJECT TO
DESIGN REVIEW), AND CREATING MUNICIPAL CODE SECTIONS
23.05.04 (APPLICATION APPROVAL AND SUBMITTAL REQUIREMENTS), AND 23.05.05 (BY-RIGHT REQUIREMENTS), AMENDING ARTICLE 20 OF CHAPTER 23 (MULTI-FAMILY DWELLING ZONES), AND ADDING THE FOLLOWING ARTICLE TO CHAPTER 23: 1) ARTICLE 21 (MIXED-USE ZONES); 2) ARTICLE 22 (DENSITY BONUS LAW); AND, 3) ARTICLE 23 (BY-RIGHT APPROVAL) TO BE CONSISTENT WITH THE GENERAL PLAN
HOUSING ELEMENT AND RELATED UPDATES AND FINDING THAT
ORDINANCE NO. O-24-1415 IS EXEMPT FROM CEQA PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3)
Community Development Director Figueroa presented the staff report.
Mayor Huang opened the item for public comments.
The following person(s) provided public comment:
- None
Vice Mayor Shepherd Romey moved, seconded by Council member Chou, to approve Resolution No. PR 24-29, a resolution of the San Marino City Council adopting: 1) an Addendum to an adopted Initial Study/Negative Declaration; 2) adoption of the City's 6th Cycle Housing Element update consistent with the statutory requirements of the California Housing Element Law; 3) update to the General Plan Land Use map; and moved to waive full reading and introduce by title only Ordinance No. O-24-1415 updating the City's official zoning map and amending San Marino Municipal Code Article 20 of Chapter 23 and Sections 23.01.01, 23.01.05, 23.01.10, 23.03.01, 23.03.10, 23.05.01, 2005, 2520001,
23.05.03, 23.06.04, 23.06.05, 23.10.03, 23.10.04, 23.10.06, 23.15.04, and
23.15.16, adding Municipal Code Section 23.05.04, and 23.05.05, and adding Articles 21, 22, and 23 to Chapter 23 of the Municipal Code; and finding that Ordinance No. O-24-1415 is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3).
Motion by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: None
CONSENT CALENDAR
Council Member Lo moved, seconded by Council Member Talt, to approve Items 4 through 21 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member LO, Council
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Member Talt, Vice Mayor Shepherd Romey, Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: None
4. INTRODUCTION FOR FIRST READING OF ORDINANCE NO. O-24-1417 AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN MARINO AMENDING SAN MARINO MUNICIPAL CODE SECTION 2.06.03
PERTAINING TO THE CITY MANAGER'S AUTHORITY TO PAY CLAIMS AND ADOPTION OF RESOLUTION NO. R-24-36 DELEGATING CLAIMS
SETTLEMENT AUTHORITY TO THE CITY MANAGER
The City Council introduced Ordinance No. O-24-1417, an Ordinance of the City Council of the City of San Marino Amending San Marino Municipal Code Section
2.06.03 Pertaining to the City Manager's Authority to Pay Claims for first reading by title only and waived further reading; and approved Resolution No. R-24-36.
5. ADOPTION OF RESOLUTION NO. R-24-37, A REVIEW OF THE SAN
MARINO POLICE DEPARTMENT MILITARY EQUIPMENT ANNUAL REPORT AND RENEWAL OF SAN MARINO CITY ORDINANCE NO. O-22-1390
The City Council adopted Resolution R-24-37 renewing San Marino City Ordinance O-22-1390 and finding that the annual Military Equipment Report 2024 complies with the standards of approval set forth in Government §§ 7070, 7071 and 7072.
6. APPROVAL OF AMENDED AND RESTATED CITY MANAGER EMPLOYMENT AGREEMENT, CONSIDERATION OF RESOLUTION NO. R-24-31 AMENDING
JOB CLASSIFICATIONS AND APPROVING THE JOB CLASSIFICATION FOR
THE POSITION OF PART-TIME BUILDING ATTENDANT, CONSIDERATION OF RESOLUTION NO. R-24-30 APPROVING THE UPDATED SALARY
SCHEDULE FOR FY 2024-2025, AND CONSIDERATION OF RESOLUTION NO. R-24-34 AMENDING THE UNREPRESENTED EMPLOYEES SALARY AND BENEFITS SCHEDULE FOR THE PERIOD COVERING JULY 1, 2024
THROUGH JUNE 30, 2027 TO INCLUDE THE POSITION OF PART-TIME
BUILDING ATTENDANT
The City Council approved the amended and restated City Manager Employment Agreement with Philippe Eskandar, approved necessary budget amendments, adopted Resolution No. R-24-31 amending job classifications and approving the classification for the position of part-time Building Attendant, adopted Resolution No. R-24-30 approving the updated Salary Schedule for FY 2024-2025, and adopted Resolution No. R-24-34 amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024, through June 30, 2027, to include the position of part-time Building Attendant.
7. AWARD OF 3-YEAR PROFESSIONAL SERVICES AGREEMENTS TO JOHN L
HUNTER AND ASSOCIATES, AND DUDEK IN A TOTAL AMOUNT NOT TO EXCEED $150,000 EACH FOR ON-CALL STORMWATER ENGINEERING SERVICES THROUGH JUNE 30, 2027
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The City Council awarded a three-year professional services agreement for on- call stormwater engineering services to John L Hunter and Associates and Dudek through June 30, 2027, with total contract values not to exceed $150,000 each.
8. APPROVAL OF AMENDMENTS TO PROFESSIONAL SERVICES
AGREEMENTS WITH TRANSTECH ENGINEERS AND HARTZOG & CRABILL IN TOTAL AMOUNTS OF $50,000 AND $100,000 FOR ON-CALL TRAFFIC ENGINEERING SERVICES THROUGH JUNE 30, 2026.
The City Council approved Amendments No. 1 to the Professional Services Agreements with Transtech Engineers and Hartzog & Crabill increasing the total compensation amounts by $50,000 and $100,000, respectively, for the duration of the agreements.
9. AWARD OF PROFESSIONAL SERVICES AGREEMENT WITH RAFTELIS TO CONDUCT A SEWER RATE STUDY IN THE AMOUNT OF $52,949 & AWARD
OF PROFESSIONAL SERVICES AGREEMENT TO REVENUE & COST
SPECIALISTS (RCS) TO CONDUCT THE COST ALLOCATION PLAN & CITYWIDE FEE STUDY IN THE AMOUNT OF $29,750
The City Council authorized the City Manager to execute a contract with Raftelis to conduct a Sewer Rate Study, in the amount not to exceed $52,949 and approve the FY 24/25 budget amendment to appropriate $52,949 in the General Fund.
The City Council authorized the City Manager to execute a contract with Revenue & Cost Specialists (RCS) to conduct a Cost Allocation Plan and City-wide Fee Study in an amount not to exceed $29,750.
10. AWARD OF PROFESSIONAL SERVICES AGREEMENT TO NICHOLS
CONSULTING ENGINEERS FOR THE PREPARATION OF PLANS,
SPECIFICATIONS AND COST ESTIMATES FOR THE DESIGN OF
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDED FY 2024-25 ADA SIDEWALK CURB RAMP PROJECT IN THE AMOUNT OF $47,195 The City Council awarded a Professional Services Agreement to NCE in the amount of $47,195 to prepare plans, specifications, and cost estimates for the Community Development Block Grant funded FY 2024-25 ADA Sidewalk Curb Ramp Project, and authorized the City Manager to execute the agreement on behalf of the City, and approve budget appropriations necessary.
11. APPROVAL OF PURCHASE OF ELECTRIC RIDING MOWER FOR THE PARKS AND PUBLIC WORKS DEPARTMENT IN THE AMOUNT OF $35,062.99 AND APPROPRIATION OF $4,622.97 FOR THE PURCHASE
The City Council approved the purchase of one electric riding mower from La Verne Power Equipment, Inc., in the amount of $35,062.99, and authorized the necessary budget appropriations for the purchase.
12. APPOINTMENT OF ADVISORY BODY MEMBERS TO THE RECREATION
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COMMISSION AND LIBRARY BOARD OF TRUSTEES
The City Council appointed Victor Chang, David Raichlen, and Tammie Ton as regular members of the Recreation Commission to serve terms ending May 31, The City Council appointed Marilyn Peck as an alternate member of the Library Board of Trustees to serve a partial term to end on May 31, 2026.
13. APPROVAL OF 2025 LACY PARK MAJOR SPECIAL EVENT PERMIT DATES
AND CO-SPONSORSHIP REQUESTS
The City Council approved the 2025 Lacy Park Special Event Permit Dates and Co-Sponsorship Requests.
14. APPROVAL OF FY 2024-2025 CAPITAL EQUIPMENT RE-BUDGET AND
BUDGET AMENDMENT
The City Council approved the requested updates to the FY 2024-2025 budget.
15. FALL 2024 PUBLIC TREE REMOVAL LIST
This is an informational item. Therefore, no action was required by City Council.
16. APPROVAL OF CROWELL PUBLIC LIBRARY CLOSURE CALENDAR FOR 2025
The City Council approved the Crowell Public Library closure calendar for 2025.
17. RATIFICATION OF THE FY 2023-24 CALIFORNIA STATE LIBRARY REPORT
The City Council ratified the FY 2023-24 California State Library Report.
18. APPROVAL OF FRANCHISE TAX BOARD DATA SHARING AGREEMENT The City Council approved the Franchise Tax Board Data Sharing Agreement and directed the City Manager to execute the agreement and future extensions as needed.
19. CASH AND INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER 2024 The City Council received and filed the Cash and Investment Report for the Month of September 2024.
20. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR OCTOBER 2024
The City Council received and filed the Monthly Disbursements Report for the month of October 2024.
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21. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of October 9, 2024, the regular meeting of October 9, 2024, and the adjourned regular meeting of October 25, 2024.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
None
FUTURE AGENDA ITEMS
The following item(s) were requested:
None
ADJOURNMENT
At 7:07 p.m., Mayor Huang adjourned the meeting to Wednesday, November 20, at 6:00 p.m. in the Council Chambers at City Hall.
Alison Walker
ALISON WALKER
CITY CLERK