TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: November 20, 2024
SUBJECT: AMENDMENT OF CONCESSION AGREEMENT WITH SAN
MARINO TENNIS FOUNDATION EXTENDING THE TERM
THROUGH DECEMBER 31, 2026
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Inviting and Relevant City Facilities
BACKGROUND
The City of San Marino and the San Marino Tennis Foundation (Foundation) have an existing Concession Agreement, which originated to facilitate the operation of six tennis courts constructed by the Foundation on City-owned property in 1969. Under the terms of the Agreement, the Foundation agrees to maintain and operate the facility, which consists of tennis courts, as well as fencing, landscaping, a pro shop, court lighting, and restrooms. In exchange for maintaining and operating the facility, the Foundation collects fees, membership dues, and other facility-related revenues. The current Agreement, approved by City Council in 2017, is due to expire on December 31, 2024. As the Foundation has been compliant with the terms of the Agreement, staff recommends extending the term for two (2) additional years through December 31, 2026.
DISCUSSION
The City and the Foundation have found the existing Agreement to be sufficient, and both parties have complied with the terms of the Agreement.
As such, no changes to the Agreement are proposed at this time, beyond extending the term for two (2) additional years through December 31, 2026.
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
Pursuant to the terms of the Agreement, the City is required to provide 45- day advance written notice to all owners and occupants of property located within a five hundred (500) foot radius of the facility prior to City Council consideration of any amendments to the Agreement. On October 7, 2024, the City mailed the required notices regarding the Amendment being considered.
The City has not received any inquiries or objections from residents in receipt of said notice.
FISCAL IMPACT & PROCUREMENT REVIEW
None.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends that the City Council approve an Amendment to the Concession Agreement with the San Marino Tennis Foundation, extending the term of the Agreement for two (2) additional years through December 31, 2026. If the City Council concurs, an appropriate motion would be:
“I move to approve an Amendment to the Concession Agreement with the San Marino Tennis Foundation, extending the term of the Agreement for two (2) additional years through December 31, 2026, with final language subject to approval by the City Manager and City Attorney and authorize the City Manager to execute the Amendment.”