AGENDA – JANUARY 08, 2025 PAGE 1 of 5
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, JANUARY 08, 2025 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.
AGENDA – JANUARY 08, 2025 PAGE 2 of 5
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
PUBLIC HEARINGS
1. APPROVAL OF RESOLUTION NO. R-25-01 ADOPTING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT FOR FISCAL YEAR 2025-26 Recommendation: Staff recommends the City Council conduct a public hearing to consider the use of CDBG funds for the Senior Outreach Program and ADA compliant Sidewalk Replacement Program in FY 2025-26. If the City Council concurs with staff’s recommendation, the appropriate motion, after the hearing, would be:
“I move to adopt Resolution No. R-25-01, a Resolution of the City Council of the City of San Marino, California adopting the projected use of funds from the Community Development Block Grant program for Fiscal Year 2025-26.” AGENDA – JANUARY 08, 2025 PAGE 3 of 5
NEW BUSINESS
2. AWARD OF FOUR-YEAR MAINTENANCE SERVICES AGREEMENT TO PREMIER PIPE, INC. IN A TOTAL AMOUNT NOT TO EXCEED $906,107
FOR CITYWIDE SEWER SYSTEM CLEANING AND MAINTENANCE
SERVICES
Recommendation: Staff recommends that the City Council approve a four-year Maintenance Services Agreement in the amount of $906,107 with Premier Pipe, Inc.
If the Council concurs, an appropriate motion would be:
“I move to approve a four-year Maintenance Services Agreement in a total amount of $906,107 with Premier Pipe, Inc. for sewer system cleaning and maintenance and authorize the City Manager to execute the Agreement on behalf of the City.”
CONSENT CALENDAR
3. APPROVAL TO PURCHASE IN-CAR MOBILE DISPATCH RADIOS FOR
POLICE VEHICLES
Recommendation: Staff recommends the City Council to approve the purchase of Motorola APX8500 in-car mobile radios, as included in the Fiscal Year 2025 Budget. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase of eight Motorola APX8500 in-car mobile radios, and appropriate $84,592.20 from the Cops Fund appropriated fund balance into account 233-30-4150-9470.”
4. AUTHORIZE THE CITY MANAGER TO EXECUTE 5 YEAR LEASE WITH
COPYFREE FOR SIX PRINTERS/COPIERS AND TO AMEND THE LEASE
TO INCLUDE ALL CITY COPIERS AND PRINTERS AS ADDITIONAL
LEASES EXPIRE
Recommendation: Staff recommends the council (1) move to approve the authorization of the City Manager to execute a 5-year lease with CopyFree for six printers/copiers and (2) authorize the City Manager to amend the lease to include all city copiers and printers as additional leases expire. If the Council agrees, the appropriate motion would be:
“I move to authorize City Manager to execute 5-year lease with CopyFree for six printers/copiers for $13,855.56 per year and (2) authorize the City Manager to amend the lease to include all city copiers and printers as additional leases expire in an amount not-to-exceed $28,000 annually.”
5. ACCEPTANCE OF BODY WORN CAMERA GRANT FUNDS
AGENDA – JANUARY 08, 2025 PAGE 4 of 5
Recommendation: Staff recommend that the City Council accept the grant funds, authorize the City Manager to sign the grant agreement, and approve the budget adjustments needed. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept the grant funds, authorize the City Manager to sign the grant agreement, and approve budget adjustments needed.”
6. APPROVAL OF RESOLUTION R-24-02 TO TRANSFER UNALLOCATED FY 2025-26 CDBG PROJECT FUNDS TO THE CDBG REVOLVING GRANT
FUND
Recommendation: Subject to the approval of the City Council adopting Resolution No.
R-25-01 to adopt the CDBG project(s) for FY 2025-26 on January 8, 2025, staff recommends the City Council adopt the resolution allowing for the City to transfer $55,287 of the FY 2025-26 CDBG allocation to the CDBG revolving grant fund. If the Council concurs with staff’s recommendation, the appropriate motion would be:
“I move to adopt Resolution No. R-25-02 authorizing the transfer of the City’s unallocated CDBG funds for Fiscal Year 2025-26, totaling $55,287, to the CDBG revolving grant fund.”
7. RECEIVE AND FILE FINANCIAL REPORT FOR FIRST QUARTER (JULY 2024 THROUGH SEPTEMBER 2024)
Recommendation: Staff recommends that Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the financial report reflecting the City’s revenues and expenditures as of September 30, 2024.”
8. CASH AND INVESTMENT REPORT FOR THE MONTH OF NOVEMBER 2024
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of November 2024.”
9. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
DECEMBER 2024
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of December 2024. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of December 2024.”
AGENDA – JANUARY 08, 2025 PAGE 5 of 5
10. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the December 2024 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the regular meeting of December 11, 2024.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 1/03/2025 ALISON WALKER
CITY CLERK