San Marino City Council
February 12, 2025

AGENDA – FEBRUARY 12, 2025 PAGE 1 of 174

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108

REGULAR MEETING OF THE

SAN MARINO CITY COUNCIL
WEDNESDAY, FEBRUARY 12, 2025 AT 6:00 PM

CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:

Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will AGENDA – FEBRUARY 12, 2025 PAGE 2 of 174
be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.

Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the inperson comments.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, and Mayor Shepherd Romey

POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.

CONTINUED BUSINESS

1. CONSIDERATION OF RESOLUTION R-25-06, EXTENDING THE

DECLARATION OF LOCAL EMERGENCY, RATIFYING THE CITY
MANAGER’S ADOPTION OF CERTAIN INTERIM RULES, AND

TEMPORARILY SUSPENDING THE COLLECTION OF THE LACY PARK

WEEKEND NON-RESIDENT ADMISSION FEE
AGENDA – FEBRUARY 12, 2025 PAGE 3 of 174
Recommendation:

Staff recommends the Council take the following action:

Approve the continuation of the state of local emergency for San Marino Approve the confirmation of Emergency Rules detailed in the Discussion section of this report
Approve the temporary suspension of the Lacy Park Non-Resident Entrance Fee If Council concurs with Staff’s recommendation, the appropriate motion would be:
“I move to adopt Resolution No. R-25-06 to (1) approve the continuation of the declaration of the state of local emergency for San Marino, (2) approve the confirmation of Emergency Rules, and (3) approve the temporary suspension of the Lacy Park Non-Resident Entrance Fee.”

NEW BUSINESS

2. FY 2025-26 BUDGET PROCESS OVERVIEW AND PRIORITY INITIATIVE

DISCUSSION
Recommendation: Staff recommends that the City Council engage in a discussion to identify potential Priority Initiatives for FY 2025-26.

CONSENT CALENDAR

3. APPROVAL OF RESOLUTION R-25-04 AUTHORIZING THE TRANSFER OF PROPOSITION 68 PER CAPITA GRANT FUNDS TO THE CITY OF

ALHAMBRA
Recommendation: Staff recommends the City Council approve Resolution No. R-25-04 authorizing the transfer of $186,097 of the City’s Proposition 68 Per Capita Grant Funds under the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 to the City of Alhambra. If the Council concurs with staff’s recommendation, the appropriate motion would be:
“I move to approve Resolution No. R-25-04 authorizing the transfer of $186,097 of the City’s Proposition 68 Per Capita Grant Funds under the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 to the City of Alhambra.”

4. AWARD OF PROFESSIONAL SERVICES AGREEMENT TO EMS QI

PARTNERS, LLC FOR NURSE EDUCATOR SERVICES
Recommendation: Staff recommends the Council award a Professional Services Agreement with EMS QI Partners, LLC to provide Nurse Educator and Quality Improvement services for a three-year term in an amount not to exceed $99,267.

AGENDA – FEBRUARY 12, 2025 PAGE 4 of 174
Further, staff recommends the Council delegate the City Manager the authority to award two optional one-year Professional Service Agreements subject to satisfactory performance and Council allocation in the annual budget. If Council agrees with Staff’s recommendation a motion would be:
“I move to (1) authorize the City Manager to execute a contract with EMS QI Partners, LLC, in the amount not to exceed $99,267; and (2) delegate the City Manager the authority to award two optional one-year Professional Service agreements, not to exceed $39,917 and $43,909, subject to satisfactory performance and Council allocation in the annual budget.”

5. ADOPT THE 2021-2029 HOUSING ELEMENT UPDATE (6TH CYCLE) OF THE SAN MARINO GENERAL PLAN AND UPDATE THE CITY’S OFFICIAL GENERAL LAND USE MAP AS ADOPTED ON NOVEMBER 13, 2024.

Recommendation: Based upon the request from HCD, Staff recommends that the Council approve Resolution R-25-05. If Council agrees with Staff’s recommendation a motion would be:
“I move to approve Resolution No. R-25-05, a resolution of the San Marino City Council adopting both the General Plan Land Use map and the City’s 6th Cycle Housing Element updates consistent with the statutory requirements of the California Housing Element Law that were previously adopted by the City Council on November 13, 2024.”

6. APPROVAL OF $18,995 BUDGET AMENDMENT TO THE FIRE

DEPARTMENT MATERIAL & SUPPLIES DONATIONS FUND ACCOUNT
Recommendation: Staff recommends the Council approve the budget amendment of the Fire Department Donations Fund Materials & Supplies account for the purchase of unbudgeted rescue equipment. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a Fiscal Year 2024-25 expenditure amendment of $18,995 to account 281-34-4376-0000 (Fire Donation Materials & Supplies) from the Departments accumulated donations Fund Reserve Balance of $12,395 and current Fiscal Year donations received in the amount of $6,600 from account 281-34-3601-0000 (Fire Donations Received).”

7. APPROVAL OF NOTICE OF COMPLETION FOR THE STORM DRAIN TRASH CAPTURE FILTER PROGRAM PROJECT NO. 46-8026
Recommendation: Staff recommends that the City Council accept the FY 24-25 Storm Drain Trash Capture Filter Program Project No. 46-8026 as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs, an appropriate motion would be:
“I move to accept the FY 24-25 Storm Drain Trash Capture Filter Program Project No. 46-8026, performed by G2 Construction, Inc. as complete and authorize City staff to file the notice of completion.”
AGENDA – FEBRUARY 12, 2025 PAGE 5 of 174

8. CASH AND INVESTMENT REPORT FOR THE MONTH OF DECEMBER 2024 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of December 2024.”

9. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR JANUARY 2025
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of January 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of January 2025.”

10. APPROVAL OF CITY COUNCIL DELEGATE AND ALTERNATE LIST FOR 2025 AND DIRECT THE CITY CLERK TO UPDATE THE AGENCY REPORT OF PUBLIC OFFICIAL APPOINTMENTS FORM 806
Recommendation: The Mayor has recommended assignments to City and/or regional bodies. If the City Council concurs with the Mayor’s recommendations, the appropriate motion would be:
“I move to (1) approve the Council List of Delegates and Alternates to agency boards, commissions, and City activities for 2025; (2) appoint Mayor Shepherd Romey as the City’s Metropolitan Water District representative; and (3) direct the City Clerk to update the Agency Report of Public Official Appointments Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place the updated Form 806 on the City’s website.”

11. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the January 2025 minutes.

If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the regular meeting of January 8, 2025, and the special meeting of January 21, 2025.”

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San AGENDA – FEBRUARY 12, 2025 PAGE 6 of 174
Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: 02/07/2025 ALISON WALKER

CITY CLERK
City Manager’s Report and
Operational Dashboard
February 12, 2025
PAGE 7 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
83 90
80 103
81 73
116
0 20
40 60
80 100
120
140
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
In-City Incidents
FY 23-24 FY 24-25
80 72
88 77
94 85
104
0 20
40 60
80 100
120
140
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Out-of-City Incidents
FY 23-24 FY 24-25
Fire
Fiscal Year 23-24 Total: 1,088 Current Fiscal Year-to-Date Total: 626 Fiscal Year 23-24 Total: 974 Current Fiscal Year-to-Date Total: 600 PAGE 8 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
1 0 0
1 3 3
1 0
1 2
3 4
5 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Cardiac Arrests
FY 23-24 FY 24-25
0 0 0 0 0 0 0
0 1
2 3
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Return of Spontaneous Circulation FY 23-24 FY 24-25
Fire
Fiscal Year 23-24 Total: 13 Current Fiscal Year-to-Date Total: 9 Fiscal Year 23-24 Total: 2 Current Fiscal Year-to-Date Total: 0 PAGE 9 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
0:01:09 0:00:55 0:01:07 0:01:07 0:01:06 0:00:58 0:01:02 0:00:00
0:00:43
0:01:26
0:02:10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: EMS Turnout
FY 23-24 FY 24-25
0:01:20 0:01:07 0:01:12 0:01:10 0:01:05
0:01:36 0:01:28
0:00:00
0:00:43
0:01:26
0:02:10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Perentile Response Time: Fire Turnout
FY 23-24 FY 24-25
0:05:59 0:05:50 0:05:58 0:05:45
0:06:49 0:05:59 0:06:16
0:02:53
0:07:12
0:11:31
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: Overall Response
FY 23-24 FY 24-25
The San Marino Fire Department has adopted the National Fire Protection Association (NFPA) 1710 standards for response time reporting. NFPA standards represent aspirational goals for Fire Departments. By measuring response in percentiles rather than averages, the Fire Department is able to more accurately measure performance of responding units. The time reported as the 90th percentile turnout or response time means that 90% of incidents were as fast, or faster, than the reported time.

Fire
Fiscal Year 23-24 Response Rate: 59 sec Current Fiscal Year Response Rate: 1 min and 3 sec Fiscal Year 23-24 Response Rate: 1 min 21 sec Current Fiscal Year Response Rate: 1 min and 17 sec Fiscal Year 23-24 Response Rate: 6 min 2 sec Current Fiscal Year Response Rate: 6 min and 5 sec Turnout Time - the amount of time after dispatch for firefighters to don safety equipment and start vehicle response.

Overall Response Time - the total amount of time it takes to respond to an incident, from initial dispatch to arriving on scene.

PAGE 10 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
2 5
7 6
9 8 9
0 5
10 15
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Residential Burglaries
FY 23-24 FY 24-25
10 13
9 7 7
12 7
0 5
10 15
20 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Larcenies
FY 23-24 FY 24-25
Police
Fiscal Year 23-24 Total: 76 Current Year-to-Date Total: 46 Fiscal Year 23-24 Total: 103 Current Year-to-Date Total: 65 Burglary - the act of entering a premise with the intent of committing a felony or stealing property.

Larceny - the unlawful removal of property. Any person who feloniously steals, takes, carries, leads or drives away the personal property of another is guilty of larceny theft by either misdemeanor of felony larceny.

PAGE 11 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
279
185
254
133 112
54 0 79
100
200
300
400
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Traffic Citations Issued
FY 23-24 FY 24-25
1 3
13 8
2 5 4
0 5
10 15
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Community Meetings
FY 23-24 FY 24-25
Fiscal Year 23-24 Total: 2,892 Current Year-to-Date Total: 1,096 Fiscal Year 23-24 Total: 47 Current Year-to-Date Total: 36 Police
PAGE 12 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
91 89 79
108
73 73 79
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building Permits Issued
FY 23-24 FY 24-25
5 3
6 5
3 6
0 3
5 10
15 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Tree Removal Permits Issued
FY 23-24 FY 24-25
4 4
0 8
4 2
8 0
5 10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Business Licenses
FY 23-24 FY 24-25
Community Development
Fiscal Year 23-24 Total: 906 Current Year-to-Date Total: 592 Fiscal Year 23-24 Total: 72 Current Year-to-Date Total: 31 Fiscal Year 23-24 Total: 43 Current Year-to-Date Total: 30 PAGE 13 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
4 3 3
2 3
3 2
0 2
4 6
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Permits Issued
FY 23-24 FY 24-25
4 5
4 4 3 3
6 0
2 4
6 8
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Applications Submitted
FY 23-24 FY 24-25
71 88 96 86
65 72 67
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Open Code Enforcement Cases
FY 23-24 FY 24-25
Community Development
Fiscal Year 23-24 Total: 29 Current Year-to-Date Total: 20 Fiscal Year 23-24 Total: 29 Current Year-to-Date Total: 29 Fiscal Year 23-24 Average per Month: 90 Current Year-to-Date Average per Month: 78 PAGE 14 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
140
30 80
38 30 29
84 0
50 100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Programs Offered
FY 23-24 FY 24-25
13752
2149 1,566 3,052
502 1,912 958
0 5,000
10,000
15,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Participants
FY 23-24 FY 24-25
18 17
34 44
38 14
3 0
20 40
60 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Rental Bookings
FY 23-24 FY 24-25
Community Services
Fiscal Year 23-24 Total: 677 Current Year-to-Date Total: 431 Fiscal Year 23-24 Total: 32,095 Current Year-to-Date Total: 23,891 Fiscal Year 23-24 Total: 336 Current Year-to-Date Total: 168 PAGE 15 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
17,448
12,797 12,138
15,498
10,747 11,824 14,259
0 5,000
10,000
15,000
20,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Library Circulation Total
FY 23-24 FY 24-25
16,107
11,410 10,877
14,343
9,517 10,413
12,895
1,341
1,387 1,261
1,155
1,230 1,411
1,364
0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
20,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
FY 2024-25 Library Circulation Breakdown
In-Person Digital
Fiscal Year 23-24 Total: 136,309 Current Year-to-Date Total: 94,711 Community Services
PAGE 16 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
$1,284,376
$1,709,047
$1,084,946 $1,963,857$1,686,714
$10,185,163
$500,782
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Revenues
FY 23-24 FY 24-25
$3,552,775
$2,808,824 $2,613,930
$3,761,125
$2,877,004
$3,538,244
$2,965,103
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Expenses
FY 23-24 FY 24-25
$395,994
$173,099
$137,717 $178,413
$129,278 $130,610
$290,525
$0
$100,000
$200,000
$300,000
$400,000
$500,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overtime Expenses
FY 23-24 FY 24-25
Finance
Fiscal Year 23-24 Total: $35,488,577 Year-to-Date Total: $18,414,884 Fiscal Year 23-24 Total: $35,549,089 Year-to-Date Total: $22,117,004 Fiscal Year 23-24 Total: $1,783,078 Year-to-Date Total: $1,435,635 PAGE 17 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
$18,487,834
$15,966,323
$11,092,470
$10,371,248
$9,140,785
$16,830,966 $13,683,338
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
General Fund Balance at End of Each Month
FY 23-24 FY 24-25
$36,964,578
$35,175,659 $34,035,332
$31,883,773 $30,720,222
$38,464,755
$38,498,986
$30,000,000
$32,000,000
$34,000,000
$36,000,000
$38,000,000
$40,000,000
$42,000,000
$44,000,000
$46,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overall Cash Balance in the Bank at End of Each Month
FY 23-24 FY 24-25
Finance
PAGE 18 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
106 106 106 106 106 105 105
95 100
105
110
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Employees (112 budgeted)
FY 23-24 FY 24-25
60 64 57 60 58 57 54
0 20
40 60
80 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part-Time Employees
FY 23-24 FY 24-25
Fiscal Year 23-24 Average: 106 Current Year-to-Date Average: 106 Human Resources
Fiscal Year 23-24 Average: 52 Current Year-to-Date Average: 59

5.4% 5.4% 5.4% 5.4% 5.4% 6.3% 6.3%
0%
5%
10%
15%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Position Vacancy Rate
FY 23-24 FY 24-25
Fiscal Year 23-24 Average: 5.5% Current Year-to-Date Average: 5.6% PAGE 19 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
78 70 59 62 63 63 67
0 50
100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (Total Open)
FY 23-24 FY 24-25
5 4
2 5 4
1 4
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (New)
FY 23-24 FY 24-25
24 35 43 53 43 48 50
0 50
100
150
200
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Cumulative Days Off (in month)
FY 23-24 FY 24-25
Human Resources
Fiscal Year 23-24 Average: 66 Current Year-to-Date Average: 66 Fiscal Year 23-24 Total: 42 Current Year-to-Date Total: 25 Fiscal Year 23-24 Total: 1,034 Current Year-to-Date Total: 296 PAGE 20 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
80% 74% 71% 69% 59% 48% 52%
0%
50%
100%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Performance Evaluation Completion Rate
Fiscal Year 2023-24 Fiscal Year 2024-25
Fiscal Year 23-24 Average: 71% Current Year-to-Date Average: 65% Human Resources
PAGE 21 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
50 58 60
43 40 41
88 0
50 100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Maintenance Service Requests Opened
FY 23-24 FY 24-25
5%
4%
5% 5%
4%
5% 5%
0%
2%
4%
6%
8%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Fleet Out of Service More Than 3 Business Days
FY 23-24 FY 24-25
Fiscal Year 23-24 Average: 4.9% Current Year-to-Date Average: 4.7% Fiscal Year 23-24 Total: 583 Current Year-to-Date Total: 380 Parks & Public Works
88% 91% 90% 93% 90% 88%
80%
70%
80%
90%
100%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Service Requests Closed Within 5 Business Days
FY 23-24 FY 24-25
Fiscal Year 23-24 Average: 91% Current Year-to-Date Average: 90% PAGE 22 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
17 15 12 16
8 23 21
0 10
20 30
40 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Encroachment Permits Issued
FY 23-24 FY 24-25
Capital Projects in Design 4
Capital Projects in Construction 2
Fiscal Year 23-24 Total: 170 Current Year-to-Date Total: 112 3 6
4 2
1 3
4 0
2 4
6 8
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Public Works Afterhours Staff Call Outs
FY 23-24 FY 24-25
Current Year-to-Date Total: 23
Parks & Public Works
PAGE 23 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
43 33 36
20 34
24 26
0 20
40 60
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Public Record Requests Received
FY 23-24 FY 24-25
8 8 8 9
7 8 8
0 5
10 15
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Average Time to Respond to Public Records Requests
FY 23-24 FY 24-25
1 1
3 0
5 1
0 0
2 4
6 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Claims Received
FY 23-24 FY 24-25
City Manager’s Office
Fiscal Year 23-24 Total: 341 Current Year-to-Date Total: 216 Fiscal Year 23-24 Average: 7 Current Year-to-Date Average: 8 Fiscal Year 23-24 Total: 9 Current Year-to-Date Total: 11 PAGE 24 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
5 2 2
17 6 1 1
0 20
40 60
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Proclamations and Certificates Prepared
FY 23-24 FY 24-25
2 2
1 2
0 0
0 2
4 0
5 0
0 1
3 6
1 3
0 1
0 3
4 3
5 6
4 2
0 2
0 0
0 2
5 0
2 0
0 City Manager's Office
Finance
Human Resources
Community Development
Parks & Public Works
Fire
Police
Community Services
# of Agenda Items by Department
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Fiscal Year 23-24 Total: 96 Current Year-to-Date Total: 34 City Manager’s Office
PAGE 25 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
4 7
3 8
6 2 2
0 5
10 15
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Film Permits Processed
FY 23-24 FY 24-25
1 2
3 2
0 1 1
0 2
4 6
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Special Event Permits Processed
FY 23-24 FY 24-25
City Manager’s Office
Fiscal Year 23-24 Total: 74 Current Year-to-Date Total: 32 Fiscal Year 23-24 Total: 20 Current Year-to-Date Total: 10 PAGE 26 of 174
City Manager’s Report and Operational
Dashboard
February 12, 2025
26 35 15 14 1 3
135
0 50
100
150
77 78 12 9 43 20 60 7 24 20 21 22
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Weekly Briefing Monthly Sign Ups
FY 24-25
11,136
8,129 7,657
5,826 6,468
5,299 4,037
7,761
5,971 6,362
8,802 9,402
13,183
19,786
0 5,000
10,000
15,000
20,000
25,000
Facebook Instagram
Social Media Reach
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
City Manager’s Office
Current Year-to-Date Average: 33
PAGE 27 of 174
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Philippe Eskandar, City Manager
Nicole Tibbet, Community Engagement Manager
DATE: February 12, 2025
SUBJECT: CONSIDERATION OF RESOLUTION R-25-06, EXTENDING

THE DECLARATION OF LOCAL EMERGENCY, RATIFYING
THE CITY MANAGER’S ADOPTION OF CERTAIN INTERIM

RULES, AND TEMPORARILY SUSPENDING THE
COLLECTION OF THE LACY PARK WEEKEND NONRESIDENT ADMISSION FEE

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community
Inviting and Relevant City Facilities
Engaged and Connected Residents

BACKGROUND
In the midst of the destructive windstorm on January 7, 2025, acting in his capacity as Director of Emergency Services, the City Manager proclaimed a state of local emergency that was subsequently ratified by the City Council on January 8, 2025. The City Council voted unanimously to approve Resolution NO. R-25-03 ratifying the proclamation of local emergency, an action that must be re-approved every 60 days until the local emergency is terminated. 2025 Windstorm and Wildfire Event Summary
On Monday, January 6, 2025, the Fire Department sent a notice to all City Department Heads, all Fire Department personnel, Police Department Command staff, and Public Works. The notice was titled, “Life Threatening Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 28 of 174
Wind Event Forecast.” Beyond a more common Red Flag Warning, the National Weather Service (NWS) forecasted a Particularly Dangerous Situation (PDS) for high winds for Southern California.

The local Cities specifically mentioned in the forecast included La Crescenta; Altadena; Pasadena; Azusa; Glendora; and Claremont. There were several other areas of Southern California that were forecast to experience similar conditions.

The NWS also stated that this event could potentially mirror the 2011 Windstorm that brought down hundreds of trees, powerlines, and caused widespread power outages in the San Gabriel Valley.

The City’s Emergency Operation’s Center (EOC) was activated at a Level III at 8 AM on Tuesday, January 7, 2025, lowest level, monitoring forecast information and conditions. Department Heads and EOC responders were instructed to keep their phones on for the possibility of a response back to work during the evening hours. The Fire, Police, and Public Works Departments all developed augmented staffing plans for the evening hours in conjunction with the City Manager as part of a citywide preplanning for the expected weather.

On January 7, 2025, Verdugo Fire Dispatch (VFC) also notified all Fire Departments that as the high volume of calls starts to impact operations, VFC would institute the Emergency Mode Protocol. Under the Emergency Mode Protocol, VFC stops normal dispatching and directs emergency responses to the jurisdictional Battalion Chief, or the EOC if activated.

At 6:15 PM, VFC dispatched Engine 91 to a vegetation fire in the City of Pasadena’s Eaton Canyon area. Initial units on scene reported 10 acres of vegetation burning and immediately exposing homes. At this point, wind speeds had significant increased and were impacting the area, including San Marino. Engine 91 was assigned to protect structures immediately threatened by fire and remained in the Altadena area for the next 24 hours protecting home after home.

At 6:30 PM, VFC instituted the Emergency Mode Protocol. All emergency calls for service were being relayed to the City’s EOC for response. Emergency response in the city began to build with 911 calls reporting multiple trees coming down blocking streets, arcing wires igniting small fires, traffic accidents due to signal outages and small vegetation fires. These calls were in addition to the customary fire department emergency medical responses, and the Police Department calls for service.

PAGE 29 of 174
At 8:47 PM, the EOC activation was increased from a Level III to a Level II as this event required additional staff to fill positions in the Operations, Planning Sections, and the Public Information Officer. During this phase of the emergency, the operational objective and priority was saving lives and property, control of the situation, and minimizing effects of the disaster. Wind speeds increased along with the rate of emergency responses until they peaked around midnight. The EOC dispatched personnel to over 160 calls for service. The emergency responses were handled by available resources from the Fire, Police and Public Works crews until the winds decreased in the early hours of January 8, 2025.

Notices regarding incident updates and the City’s response were created and posted to the City’s website, social media, and Nixle channels throughout the preparation for the incident, through the continued cleanup efforts. Staff also stood up the City’s ‘One Stop’ alert information page used for various incidents found at www.SanMarinoCA.gov/Alert.

On January 8, 2025, at 5 PM VFC returned to normal dispatch. The EOC activation level was reduced to a Level III, monitoring only, including debris removal, and cost recovery.
2025 Windstorm Response/Recovery Update
The City has made every effort to provide a coordinated response to ensure resident and employee safety while still providing essential City services through the windstorm and wildfire recovery. While our overall response efforts have been managed by the City Manager’s Office, each City department has played an active role in the development and execution of amended operations through this recovery process. Below is an overview of each department’s unique operations as it related to this incident.

City Manager’s Office
In preparation for the anticipated windstorm, messaging regarding the event went out on the City’s website, social media, and Nixle alert channels in advance of the start of the storm’s peak. During the EOC Level II activation, the City Manager and Community Engagement Manager reported to the EOC to provide staffing for the Emergency Operations Director, Public Information Officer and Planning functions of the EOC.

Messaging was compiled and centralized to the www.SanMarinoCA.gov/Alert webpage to make it easier to direct residents to a single location for pertinent updates. This webpage was used in tandem with social media and Nixle updates to bring the most critical updates to the top of resident’s awareness as the situation evolved.

PAGE 30 of 174
Throughout the EOC activation, the City Manager coordinated with the City Managers of neighboring cities to ensure adequate resource availability and assessment of surrounding conditions.

Following the EOC’s reduced activation level, the City Manager’s Office continued to respond to direct and indirect communication/concerns from residents and facilitated communication regarding cleanup and restoration efforts. The city’s Alert page continues to house cleanup information, resources for disaster victims, and all other miscellaneous updates regarding the windstorm/wildfires.

Fire Department
The Fire Department routinely monitors the National Weather Service (NWS) Forecasts for weather watches and warnings that may impact our City. The Fire Department developed an augmented staffing plan for the evening hours of the anticipated event. Staffing for the Fire Department was particularly impacted due to a flu epidemic that incapacitated over 1/3 of the Department members. In addition, front line Engine 91 was in for a damaged fire pump and was not available to the Department requiring the Department to utilize Reserve Engine 791.

The Fire Department led the activation and escalation of the EOC operations in tandem with the Police and Parks & Public Works department and the City Manager. The Fire Department staffing through the EOC Level II activation consisted of Battalion 9, Battalion 91 (backup), Rescue Ambulance 91, and Patrol 91. The South Pasadena Fire Department also agreed to send their second Engine to San Marino. Several brush fire calls were responded to, including the dispatch of the City’s Engine 791 to the Eaton Canyon Fire, throughout this incident. During one emergency response, Battalion 91, was also temporarily disabled with a mechanical problem, and required emergency repair.

Following the return to normal operations, the Fire Department has continued to monitor weather forecasts and provide written accounts of the City’s EOC activities.

Police Department
Following information provided to the Executive Team Staff regarding the incident, Police Department staff were directed to provide for a potential lifethreatening event due to the winds. SMPD verified available personnel for staffing, and ensured the equipment needed was in order.

During the Level II EOC activation, the Police Chief and both Commanders provided operational support and deployed SMPD personnel as needed. When PAGE 31 of 174
Verdugo Fire Dispatch initiated their Emergency Mode Protocol, Dispatch personnel were advised, and additional personnel were assigned to assist with the increased 911 and Business Line calls. Personnel were assigned to handle calls for service and others were assigned to the EOC to assist with Planning and Logistic functions.

Following the conclusion of the EOC activation at Level II, SMPD Drone Operators utilized Department drones to assess damage to City Facilities. This use of our drones proved to be extremely helpful to the other City Departments. To assist with the documentation of the damage, the Operators provided screenshots of the damage to Public Works and Finance.

Parks & Public Works Department
The Parks & Public Works Department created an augmented staffing plan ahead of the EOC activation to provide necessary response during the event.

Public Works also coordinated with Mariposa Tree Management, its tree maintenance contractor, to ensure they were able to provide on-call crews for tree-related emergencies.

Originally, throughout the storm, Public Works staff were split into two teams to work staggered shifts over the course of the night into the next morning.

However, given the severity of the initial damage during the windstorm, all maintenance crew employees were called in to provide response around 9:00 PM.

Public Works maintenance staff and Mariposa worked throughout the duration of the night into the following morning of January 8th, to respond to calls for service, including several instances of fallen trees, as well as clearing roadways of any significant impediments and abating hazardous conditions.

Public Works staff coordinated with the Emergency Operations Center in their response to calls for service and to confirm which calls had been completed.

In total, 75 calls for service were received during the duration of the emergency, including 26 cases of fallen trees in the public right-of-way. The Public Works Department also communicated with Edison regarding power outages and downed wires, as well as its signal maintenance contractor Yunex, to address two traffic signals that stopped functioning during the event.

Beginning on the morning of January 8th, Public Works crews immediately began working daily, including overtime and weekends, to clear the City’s right-of-way, including sidewalks, streets, and parkways, of debris, tree branches, etc. that were generated by the windstorm. City crews coordinated with Mariposa to utilize their assistance with recovery efforts to ensure every street in the City was cleared in an organized manner as quickly as possible.

The City also coordinated with its waste hauler, Athens Services, to provide PAGE 32 of 174
additional dumpsters to be placed on the streets for residents to dispose of private debris. Public Works crews and Mariposa have also worked to clear fallen trees and debris from Lacy Park to ensure it is safe to reopen to the public.

Damage was also incurred at multiple City facilities, including the Lacy Park garage and offices, which were damaged by fallen trees, as well as the fuel station and garage bay awnings in the City Hall rear yard. Several streetlight poles were also damaged and will require replacement, along with numerous street light globes and street name signs. The City is still assessing the full extent of damaged and/or missing City property and assets.

Community Development Department
In preparation for the windstorm, the Community Development Department (CDD) developed a plan to ensure the appropriate personnel was on stand-by to report to the EOC if the Incident Commander required for staff to report.

During the wind event the CDD management team monitored EOC communications and responded as needed.

After the wind event, CDD personnel assessed both City Hall and Stoneman facilities for any damage and to ensure staff’s safety. The Building Inspector was dispatched to assess all other City facilities for damage. Code Enforcement staff was assigned to comb through every street to assess and document damage to public infrastructure. Additionally, the Building Inspector was dispatched to inspect residential properties that were significantly damaged by the windstorm. CDD personnel assisted residents to report power outages to Southern California Edison and facilitate the removal of damaged/fallen trees with the issuance of emergency tree removal permits.

Finance Department
During a local emergency, it's crucial to track all incurred costs for potential reimbursement. In preparation for the windstorm event, Finance staff set up a separate account number (101-08-4376-2025) in our financial system to track expenditures. Additionally, hours worked related to the windstorm were logged and tracked.

The California Wildfires and Straight-line Winds Disaster #DR-4856-CA was declared on January 8, 2025. The deadline for submitting a Request for Public Assistance (RPA) to FEMA is March 9, 2025. Before the City can apply for reimbursement from FEMA, an initial damage estimate must be submitted.

The City’s Initial Damage Estimate (IDE) of $3.7 million was submitted to the California Office of Emergency Services (CalOES) by the deadline. The City has also submitted its RPA application to FEMA. The next step is for FEMA to PAGE 33 of 174
review the City’s application and determine if an inspection or additional documentation is necessary.

As part of the reimbursement process, the City will first check if any costs are covered by our insurance. If not, we will seek reimbursement from FEMA for eligible expenses. A proposed budget adjustment for these unbudgeted emergency expenditures will be included in the mid-year budget review. Staff will continue to assess the damage and update costs.

Human Resources/Risk Management Department
One of the key responsibilities of the Human Resources Department is overseeing and managing the City’s risk management program including liability, employee workers’ compensation and safety programs. Due to the poor air quality as a result of the Eaton fire, the city provided field staff with KN95 masks and safety glasses to minimize their exposure to the pollutants in the air. In addition, the City also made KN95 masks available to all staff and community members.

On Wednesday, January 8, 2025, the Human Resources Director requested the Community Development and Public Works Departments to compile a list and take pictures of city property that was damaged as a result of the windstorm. Staff was able to identify damage to city buildings, sidewalks, awnings, several trees were uprooted and fell in public rights-of-way and on city buildings, numerous city-owned streetlights and poles were broken, and the canopy on the playground structure was torn. For a detailed list of damaged City property, refer to Attachment 1: Initial City Damage Inventory On Thursday, January 9, 2025, the Human Resources Director contacted the city’s property liability insurance carrier, California Joint Powers Insurance Authority (CJPIA), to inquire into the documentation needed to submit a claim for property damage. Based on the information that was provided, the Human Resources Director began compiling the documentation necessary to file a claim.

Community Services Department
Before the windstorm event, several proactive measures were taken to ensure safety and preparedness by the Community Services Department (CSD).

Canopies and toys were removed from Stoneman Playground to prevent damage or injury. Branches were trimmed back from the roofs, windows, and doors of all CSD buildings to avoid potential hazards. Additionally, patio furniture at both the Community Center and Library was tied down to secure it against strong winds.

During the event, staff support was provided to the EOC and Parks and Public Works as requested, to manage City-wide debris and fallen branches.

PAGE 34 of 174
Constant monitoring of CSD buildings took place to assess property damage around the clock.

After the storm efforts shifted to recovery initiatives. Damage assessments were carried out on CSD buildings for IDE reports. Large branches and debris were cleared from parking areas and paths of travel around buildings. Support was also provided to PPW to clear debris and fallen trees from city streets, medians, and properties. Coordination with HVAC contractors led to air filter changes across all city facilities to ensure air quality. Additionally, over 150 telephone calls were made proactively to senior residents, including continued wellness calls each week.

The San Marino Schools Foundation’s efforts were also supported with the City/Department providing two rental spaces at the Community Center and Library, as they operated a donation center for wildfire relief victims. N95 masks were also distributed to residents upon request. Lastly, the Resident Hotline was actively monitored and has fielded 16 calls to date.

DISCUSSION
City staff and residents have made excellent headway on restoring the community after the windstorm caused significant damage to buildings, roadways, and public right of way. While significant progress has been made in restoring operations and the community to normal, several impacts still require an extension of our proclamation of local emergency in San Marino.

Confirmation of Emergency Rules
Section 04.03.02.G.1 of the San Marino Municipal Code provides that the City Manager, acting in the capacity of the Director of Emergency Services, during a proclaimed state of local emergency may “Make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency; provided, however, such rules and regulations must be confirmed at the earliest practicable time by the City Council.” To that end, and in the furtherance of assisting the local community recover from the impacts of the windstorm in San Marino as well as the fires throughout Los Angeles, the City Manager issued the following rules that require confirmation by the City Council:

1. Temporary waiver of facility use fees – Shortly after the start of the disasters on January 7, 2025, City staff received a request from the San Marino School’s Foundation (SMSF) to utilize one room at the San Marino Community Center for 6 days in order to operate a donation drive for those affected by the fires. SMSF requested that the fees for the use of the portion of the San Marino Community Center be waived in the interest of public good given the humanitarian nature of their efforts.

PAGE 35 of 174
Due to immense support for the donation drive, the request was then expanded by SMSF to also include temporary use of the Barth Room within the Crowell Public Library. A determination was made that the wavier of the fees would be related to the protection of life and property under the proclamation of local emergency. The total amount of the fees being waived for SMSF is $3,294.

2. Temporary waiver of overnight parking permit fees – Shortly after the start of the disasters on January 7, 2025, City staff proactively suspended overnight parking prohibitions in order to facilitate residents’ ability to house individuals displaced from the fires burning around the region. As evacuation orders were lifted and residents left San Marino, enforcement of the overnight parking restrictions were reinstated.

However, following this reinstatement, a few residents contacted the Police Department expressing a desire for longer exemptions due to their ongoing assistance of families whose homes have been destroyed.

Section 15.07.23.B.2 of the San Marino Municipal Code provides for the issuance of overnight parking permits for on-street parking for a duration of longer than 5 days and requires a fee be charged for such permits; the fee is $5 per night. In order to continue to assist those directly impacted by the fires, a process and rule was developed to assess such request and confirm their relation to the fires and waive the $5 nightly fees. A determination was made that the wavier of the fees would be related to the protection of life and property under the proclamation of local emergency. The total amount of fees that may have been generated if they were charged on these individuals is not known at this time.

3. Streamlined planning review of windstorm damaged properties - Section

23.06.11 of the San Marino Municipal Code provides exemptions to certain zoning rules for properties damaged by fire or earthquake.

However, the exemptions do not extend to damage resulting from windstorms such as that experienced on January 7, 2025. Staff are aware of at least two homes which sustained various levels of damage as a result of the windstorm and a determination was made that Section

23.06.11 should apply to repairs of the damage resulting from this windstorm and is related to the protection of life and property under the proclamation of local emergency.

4. Temporary reduction of required replacement trees – Section

23.19.05.E.1 of the San Marino Municipal Code requires a specified number of trees to be replaced in place of those permitted to be removed. This section’s tree replacement matrix also applies to section

23.19.05.I pertaining to emergency tree removals that may have been granted due to damage resulting from the windstorm. In light of the fact that such trees may be required to be removed due to severe damage sustained from the windstorm, and not by voluntary choice of the PAGE 36 of 174
property owner, the replacement requirement shall be reduced to one (1) thirty-six inch (36”) box size tree for each tree permitted to be removed as a result of the windstorm regardless of the trunk size of the tree to be removed. This reduction of the replacement requirement shall be in effect for permit applications submitted by March 31, 2025 which satisfy the requirements of the code and demonstrate their necessity as a result the windstorm.

Staff do not anticipate the need for additional rules at this time and request that the City Council confirm those listed above.

Suspension of Lacy Park Non-Resident Fees
Given the widespread impacts of the Eaton Fire on the San Gabriel Valley, and the significant impacts on places for individuals to recreate, the City Council has expressed a desire to make Lacy Park more accessible while the region heals. As such, staff are seeking direction from the City Council as to whether or not the non-resident admission fee (currently $4 per person) should be suspended until further notice. Should the Council direct staff to suspend the fee, staff will plan to return to the City Council with an update for further consideration in September or October of this year. It is anticipated that the suspension of the non-resident admission fee would result in a loss of approximately $8,500 per month in revenue.

FISCAL IMPACT & PROCUREMENT REVIEW
Below is a table showing the initial damage estimate submitted to CalOES, which reflects the city’s assessment of the damage caused by the windstorm.

DAMAGE DE S CRIP TION AMOUNT
Personnel Costs- Emergency Response 33,407
Removal/Clearance of City-Owned Trees 100,000
Street Sweeping for Debris Removal and Debris bins 50,000 Building Smoke Remediation- City Buildings 105,500
HVAC filters Replacement 30,000
Repair of Building and E quipm ent
Lacy Park Garage 1,870,000
Lacy Park Office Building 1,370,000
Public Works Fuel Station Awning 32,720
Public Works Storage Awning 40,000
City-Owned Street Light Globes 6,500
City-Owned Street Light Poles 39,606
Fallen Street Signs 5,000
City buildings repairs due to windstorm damage 84,900
TOTAL INITIAL DAMAGE E STIMATE 3,767,633
PAGE 37 of 174
To date, the city has incurred approximately $261K in Windstorm Incident expenditures as listed in the table below.

In addition to the damage incurred, there is an additional fiscal impact detailed in the considerations requested by Staff in the Discussion section of this report. The total fiscal impact of those considerations is:
• $3,294 for the temporary waiver of facility use fees
• $8,500 per month for the Suspension of Lacy Park Non-Resident Fees • $5 per night, per overnight parking pass needed for homes housing fire victims and needing additional parking space

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council take the following action:

1. Approve the continuation of the state of local emergency for San Marino

2. Approve the confirmation of Emergency Rules detailed in the Discussion section of this report

3. Approve the temporary suspension of the Lacy Park Non-Resident Entrance Fee
E XP E NDITURE DE S CRIP TION Am ount
Personnel Costs: Emergency Response $ 33,407
Air purifiers/filter replacements for fire station 403
Tree Removals, Tree Trimming, Debris Clearance 169,742
Replace Damaged Fuel Station Awning 32,712
Replacement Street Light Globes 7,118
Replacement Street Lights 1,918
Replacement of AC Filters - Various Buildings 526
Street Sweeping/Debris Clearance 8,756
Replacement of Playground Canopy at Stoneman 6,621
Replace Cabin Air Filters in (6) vehicles 74
TOTAL E XP E NDITURE S $ 261,277
PAGE 38 of 174
If Council concurs with Staff’s recommendation, the appropriate motion would be, “I move to adopt Resolution No. R-25-06 to (1) approve the continuation of the declaration of the state of local emergency for San Marino, (2) approve the confirmation of Emergency Rules, and (3) approve the temporary suspension of the Lacy Park Non-Resident Entrance Fee.”

ATTACHMENTS

1. Initial City Damage Inventory

2. Resolution No. R-25-06
PAGE 39 of 174

DATE OF LOSS ADDRESS DESCRIBE DAMAGE
1/7/2024 1330 Winston Private tree blocking sidewalk
1/7/2024 2330 Ridgeway Rd Private tree blocking sidewalk. 1/7/2024 1064 Sierra Madre Public tree blocking street and sidewalk. 1/7/2024 720 Sierra Madre Private Oak tree damaged public street lighting. 1/7/2024 600 Winston Ave Tree blocking partial street and portion of city property. 1/7/2024 845 Winston Ave Private broken limb blocking the sidewalk. 1/7/2024 848 Winston Ave Private tree blocking sidewalk and half the street. 1/7/2024 1050 Winstone Ave Public tree down blocking sidewalk and on private property. 1/7/2024 1000 Block of Winstone ave Branch debris blocking sidewalk. 1/7/2024 E. California & Santa Anita Traffic lights not operating. 1/7/2024 Sierra Madre & E. California Traffic lights not operating. 1/7/2024 2830 Lombardy Rd Public tree branch blocking sidewalk and private property. 1/7/2024 2627 Lombardy Rd Private tree blocking street. 1/7/2024 2863 Shakespeare Dr Private tree blocking street. 1/7/2024 2795 Canterbury Tree limbs blocking private property driveway (moved limb over to clear driveway. 1/7/2024 1160 Oakwood Dr Public tree broken limb blocking street. 1/7/2024 1200 Oakwood Dr Private tree fallen blocking sidewalk 1/7/2024 2135 Orlando Rd Public tree broken limb
1/7/2024 2740 Orlando Rd Public tree blocking sidewalk and private driveway. 1/7/2024 637 Chaucer Rd Public tree limb blocking street. 1/7/2024 765 Canterbury Rd Public tree limb blocking sidewalk and private property (no damage) 1/7/2024 753 Canterbury Rd Public tree limb blocking the street. 1/7/2024 1065 Virginia Rd Public tree damaged private property (Driveway lamp) 1/7/2024 1161 Virginia Rd Public tree broken limb blocking sidewalk. Leaning on private property fence (no damage) 1/7/2024 1015 Oak Grove Public treelimb cracked still intact. 1/7/2024 999 Rosalind Private tree limbs blocking sidewalk. 1/7/2024 1708 Oak Grove Public tree limb blocking sidewalk. 1/7/2024 1225 Shenandoah Rd Private property pilaster blocking sidewalk. 1/7/2024 1305 Woodstock Rd Public tree blocking street. 1/7/2024 1050 Roxbury Public tree, large limb blocking the sidewalk. 1/7/2024 2635 Roxbury There is a canopy on the sidewalk, I spoke with the owner, and he said he would remove it. 1/7/2024 2650 Oak Knoll Private tree down on street and sidewalk (Sidewalk Damage). 1/7/2024 2458 Oak Knoll Large private tree blocking the sidewalk. 1/7/2024 1212 Roanoke Public tree large limb blocking sidewalk. 1/7/2024 Old Mill/Huntington A city tree fell, blocking the sidewalk. 1/7/2024 1178 Sherwood Private tree, large limb fell on house (Damaged Roof). 1/7/2024 1960 Saint Albans Public tree fell blocking sidewalk. 1/7/2024 1390 Lorain Road Public tree, large limb blocking the sidewalk and street. 1/7/2024 1843 Windsor Rd Public tree large limbs blocking street. 1/7/2024 1730 Warwick Rd. Public and private trees block sidewalk areas; the public tree has large branches hanging from it, which pose a danger.

City of San Marino
Windstorm Damage Assessment Worksheet -January 7, 2025
*This is a prelimanry damage assessment as a result of the windstorm. This list is subject to change as the damage assessments have not been finalized. 1 DRAFT
PAGE 40 of 174
1/7/2024 1792 Warwick Rd. Public tree large limbs blocking street. 1/7/2024 1490 Lorain Rd. Private tree blocking sidewalk. 1/7/2024 1645 Sherwood Private tree blocking sidewalk.
1/7/2024 2197 Melville Private tree with large limbs blocking the sidewalk. 1/7/2024 2150 Melville Public tree blocking sidewalk.
1/7/2024 2205 Sherwood Private tree fell blocking sidewalk. 1/7/2024 2116 Huntington Dr. Public tree large limbs blocking sidewalk. 1/7/2024 2154 Huntington Dr. Public tree limbs blocking sidewalk. 1/7/2024 Huntington/Waverly Large public tree has fallen on center median. 1/7/2024 955 Roxbury Private tree in rear yard fell on home creating damage to roof, Moises Fire Inspector responded, no red tag needed. 1/7/2024 2190 Courtland Public tree fell on street and power lines blocking road. 1/7/2024 2190 S. Oak Knoll Private tree limb fell blocking sidewalk. 1/7/2024 2160 S. Oak Knoll Damage street light.
1/7/2024 2190 Courtland Private tree fell on private fence damaging it. 1/7/2024 1300 Monterey Pl. Public tree limb fell blocking sidewalk. 1/7/2024 1280 Old Mill Large private tree fell and damaged sidewalk. 1/7/2024 3485 Monterey Rd Public tree limb blocking the sidewalk. 1/7/2024 1625 Euston Public tree limb blocking the sidewalk. 1/7/2024 1449 Hampton Street light casing broken lying in gutter. 1/7/2024 1365 Wembley Public tree limb broken hanging over the street (Danger) 1/7/2024 1526 Cambridge Rd. Public tree limbs blocking sidewalk. 1/7/2024 1600 Chelsea Rd. Public tree limbs blocking sidewalk. 1/7/2024 1589 Chelsea Rd. Public tree limbs blocking sidewalk. 1/7/2024 1466 Charlton Rd. Lightpost casing broken.
1/7/2024 1615 Mellville Tree branches on public right-of-way 1/7/2024 2345 Meleville Street light housing on ground
1/7/2024 2260 Melville Street light housing on ground
1/7/2024 2424 Mellville City tree limb across public right-of-way 1/7/2024 2225 Melville Tree branches in public right-of-way and street light housing missing 1/7/2024 2152 Adair Large city tree limb on private property across public right-of-way 1/7/2024 2335 Roanoke City tree limb across public right-of-way 1/7/2024 2230 Lorain City tree limb across public right-of-way 1/7/2024 1990 Del Mar City tree limb across public right-of-way 1/7/2024 1960 Del Mar City tree limb across public right-of-way 1/7/2024 1980 Del Mar City tree limb across public right-of-way 1/7/2024 2465 Sherwood City tree limb across public right-of-way. Private property 1/7/2024 2360 Sherwood City tree limb across public right-of-way 1/7/2024 2370 Sherwood City tree limb across public right-of-way 1/7/2024 1526 Cambridge City tree limb across public right-of-way 1/7/2024 1400 Cambridge City tree limb across public right-of-way 1/7/2024 1414 Cambridge City tree limb across public right-of-way 1/7/2024 1415 Waverly City tree limb across public right-of-way 1/7/2024 1478 Waverly Newly planted city tree up-rooted fallen over *This is a prelimanry damage assessment as a result of the windstorm. This list is subject to change as the damage assessments have not been finalized. 2 DRAFT
PAGE 41 of 174
1/7/2024 1494 Waverly Street light housing missing
1/7/2024 1060 Oxford City tree limb across public right-of-way 1/7/2024 1945 Lombardy Street light housing on ground
1/7/2024 NE corner of San Marino & California City tree limb across public right-of-way 1/7/2024 NW corner of San Marino & California City tree limb across public right-of-way 1/7/2024 549 San Marino City tree limb across public right-of-way 1/7/2024 533 San Marino City tree limb acoss public right-of way on private property 1/7/2024 534 S. Berkeley City tree limb across public right-of-way 1/7/2024 1780 Lombardi Fallen Palm Tree -Whole Tree Failure (Queen Palm- Arecastrum romanzoffianum) 1/7/2024 2905 Somerset Tree across public right-of-way street 1/7/2024 1930 Wellesley Tree across public right-of-way street 1/7/2024 1953 Wellesley Leaning tree about to fall
1/7/2024 2872 Woodlawn Tree across public right-of-way street 1/7/2024 1755 Russet Tree limb across public right-of-way 1/7/2024 1580 Bellwood Private tree across sidewalk
1/7/2024 1425 Bellwood City tree limb across public right-of-way 1/7/2024 1430 Bellwood Street lamp housing on ground
1/7/2024 1515 Mirasol City tree, about to fall over, leaning into public right-of-way 1/7/2024 1409 Rubio Fallen stree sign. Took to Public Works yard 1/7/2024 2605 Lorain City tree limb in public right-of-way 1/7/2024 1750 Del Mar City tree limb in public right-of-way 1/7/2024 1665 Del Mar City tree limb in public right-of-way 1/7/2024 2484 Melville City tree limb in public right-of-way on Del Mar side of street 1/7/2024 1985 Del Mar Large city tree lim on parkway
1/7/2024 1975 Sycamore City tree branches on public right-of-way 1/7/2024 2395 Sycamore City tree branches on public right-of-way 1/7/2024 2390 Roanoke City tree branches on public right-of-way 1/7/2024 1610 Kenilworth City tree branches on public right-of-way 1/7/2024 1340 Granada Private tree fallen on public right-of-way 1/7/2024 1455 Granada Private tree fallen on public right-of-way 1/7/2024 2156 Valentine Private tree fallen on public right-of-way 1/7/2024 1416 Wilson Public tree branches fallen on to public right-of-way 1/7/2024 1345 Avonrea Privte tree fallen on public right-of-way 1/7/2024 1600 Garfield Private tree fallen branches onto public right-of-way 1/7/2024 1200 Garfield Private Tree branches fallen on PRW and has bent a public street sign post, the post is slightly out of plumb. 1/7/2024 1144 Garfield Private small tree fallen on to public right-of-way 1/7/2024 1028 Garfield Private tree branches fallen onto public right-of-way 1/7/2024 1800 Euclid Entire 1800 block public tree branches at both curbsides 1/7/2024 1820 Euclid Broken public tree debris at curbside 1/7/2024 1853 McFarlane Broken tree branches debris at curbside 1/7/2024 1938 Euclid Broken branches public trees debris at curbside 1/7/2024 1950 Marino Terrace Broken public tree in danger of falling next to wash 1/7/2024 Private Tree branches fallen on PRW and has beCut and broken limbs - public tree' *This is a prelimanry damage assessment as a result of the windstorm. This list is subject to change as the damage assessments have not been finalized. 3 DRAFT
PAGE 42 of 174
1/7/2024 1925 Montrobles Broken branches from public tree curbside 1/7/2024 2735 Doresta Broken public tree branches curbside 1/7/2024 23788 Doresta Broken branches from public tree curbside 1/7/2024 2764 Carlaris Broken tree branches on private property 1/7/2024 1403 Pasqualito Private tree down partially on the public right-of-way 1/7/2024 2784 Fleur Broken public tree branches blocking sidewalk 1/7/2024 400 Pilgrim Broken down fence over public sidewalk 1/7/2024 2735 Doresta Broken branches blocking sidewalk 1/7/2024 2540 Monterey Broken tree debris staked curbside 1/7/2025 2230 Los Robles Tree branches and debi in public right of way Street 1/7/2025 2220 Los Robles Tree branches and debi in public right of way Street 1/7/2025 2210 Los Robles Fallen tree branches on public stree right of way 1/7/2025 2107 Los Robles Fallen tree branches on public stree right of way 1/7/2025 2080 Los Robles Fallen tree branches on public stree right of way 1/7/2025 1740 Los Robles Fallen Speed limit sign upside down 1/7/2025 1953 Los Robles Tree branches in public right of way streets 1/7/2025 1961 Los Robles Tree branches in public streets 1/7/2025 1550 Los Robles Tree branches in public street 1/7/2025 1417 Wilson Fallen tree branches in public right of way street 1/7/2025 731 Winthrop Fallen tree branches in public street right of way 1/7/2025 764 Plymouth Fallen tree branches in public street right of way 1/7/2025 744 Plymouth Tree branches in public street
1/7/2025 734 Plymouth Accumalation tree branches public streets 1/7/2025 724 Plymouth Fallen tree branches in public street right of way 1/7/2025 705 Plymouth Falellen tree branches in public street 1/7/2025 714 La Mirada Fallen tree branches in public street right of way 1/7/2025 2225 Melville Street light housing missing
1/7/2025 1200 Garfield Private Tree branches fallen on PRW and has bent a public street sign post, the post is slightly out of plumb. 1/7/2025 Pasqualito Dr./El Molino Fallen Street Signs
1/7/2025 Raleigh Dr/Sierra Madre Blvd. Fallen Street Signs 1/7/2025 Chester Ave/ California Blvd Fallen Street Signs 1/7/2025 1485 Virginia Road Whole Tree Failure (Chinese flame tree- Koelreuteria bipinnata) 1/7/2025 1485 Virginia Road Whole Tree Failure (Montezuma cypress- Taxodium mucronatum) 1/7/2025 1485 Virginia Road Whole Tree Failure (Itailian stone pine- Pinus pinea) 1/7/2025 1485 Virginia Road Whole Tree Failure (Arbor vitae- Platycladus orientalis) 1/7/2025 1485 Virginia Road Whole Tree Failure (Arbor vitae- Platycladus orientalis) 1/7/2025 2195 Adair Street Whole Tree Failure (Carrotwood Tree- Cupaniopsis anacardioides) 1/7/2025 1245 Rosalind Road Whole Tree Failure (Cork oak- Quercus suber) 1/7/2025 1695 Oak Grove Avenue Whole Tree Failure (Holly Oak, Roble negro- Quercus ilex) 1/7/2025 1166 Virginia Road Whole Tree Failure (Southern Live Oak- Quercus virginiana) 1/7/2025 1065 Oak Grove Avenue Whole Tree Failure (Southern Live Oak- Quercus virginiana) 1/7/2025 Huntington Drive Median Whole Tree Failure (Sweetgum- Liquidambar styraciflua) 1/7/2025 2855 Huntington Drive (in median) Whole Tree Failure (Sweetgum- Liquidambar styraciflua) *This is a prelimanry damage assessment as a result of the windstorm. This list is subject to change as the damage assessments have not been finalized. 4 DRAFT
PAGE 43 of 174
1/7/2025 1721 Euston Road Whole Tree Failure (Lemon bottlebrush- Callistemon citrinus) 1/7/2025 1721 Euston Road Whole Tree Failure (Lemon bottlebrush- Callistemon citrinus) 1/7/2025 1723 Euston Road Whole Tree Failure (Lemon bottlebrush- Callistemon citrinus) 1/7/2025 534 South Berkeley Avenue Whole Tree Failure (California sycamore- Platanus racemosa) 1/7/2025 2370 Sherwood Road Whole Tree Failure (Bay Laurel- Laurus nobilis) 1/7/2025 1305 Oxford Road Whole Tree Failure (Aleppo pine- Pinus halepensis) 1/7/2025 1701 Warwick Rd - (Huntington Median) Whole Tree Failure (Sweetgum- Liquidambar styraciflua) 1/7/2025 2170 Courtland Avenue Whole Tree Failure (Mexican fan palm- Washingtonia robusta) 1/7/2025 2190 Courtland Ave Whole Tree Failure (Engelmann Oak- Quercus engelmannii) 1/7/2025 1589 Chelsea Road - (Huntington Dr.) Whole Tree Failure (Canary island pine- Pinus canariensis) 1/7/2025 1045 Huntington Drive Whole Tree Failure (Lemon bottlebrush- Callistemon citrinus) 1/7/2025 2000 Huntington Dr - (Huntington Median) Whole Tree Failure (Crape Myrtle- Lagerstroemia indica) 1/7/2025 1050 Winston Avenue Whole Tree Failure (Fern pine- Podocarpus gracilior) 1/7/2025 534 South Berkeley Avenue Whole Tree Failure (California sycamore- Platanus racemosa) 1/7/2025 2120 Monterey Rd Whole Tree Failure (Chinese elm- Ulmus parvifolia) 1/7/2025 1912 Huntington Dr - (Huntington Median) Whole Tree Failure (Sweetgum- Liquidambar styraciflua) 1/7/2025 2200 Huntington Dr. (Fuel Station)
Awning for fuel station was severely warped by high winds and is no longer usable, as it does not cover the fuel station and is bent at a severe angle, hanging down several feet from its original location
1/7/2025 2200 Huntington Dr. (Publlic Works Hazmat)
Awning over bay in Public Works garage area damaged due to high winds and is no longer functional. Awning is hanging downward at 90 degree angle and is no longer covering materials. This awning provided cover/protection for Public Works equipment and materials. Containment pallets used to the exterior storage of various unidentified liquids stored in the yard of the city hall campus have lids to protect from materials, the lids have been damaged and in some cases the lids have broken off 2200 Huntington Dr. - Containment Pallets Damaged covers 1/7/2025 Lacy Park Garage
Tree fell on garage/storage building for park staff. Building houses City equipment and maintenance supplies for Lacy Park. Tree fell on roof and broke through roof at multiple different locations. City building inspector visited and advised staff not to enter building unless for very brief period to retrieve equipment 1/7/2025 Lacy Park Office Building
Tree fell on roof of building, sustaining damage. Building is generally used for office space for Lacy Park staff. Building is temporarily safe to occupy but full extent of damage is not know at this time.
1/7/2025 Stoneman Building 12 Windows (Cat. E); Cracks in glass due to wind impact 1/7/2025 Fire Dept
Loose Wires- Radio Antenna on FD building and broken light fixture. (Communication Antenna) A cable of the communication antenna is dislodged from the antenna and it is lying on the ground next to the BBQ area.

On this line item, someone has added a broken light fixture; I did not remember observing the broken light fixture. The observation on the spread sheet is in red. 1/7/2025 Stoneman Facilify (1)
The canopy cloth over the the childcare facility playground has ripped at the seam where it is attached to the horizontal cable on the east side of the canopy, under heavy winds the entire canopy cloth may rip of the supporting structure. 1/7/2025 Stoneman Facility (2) S-Roof tiles thru out the main building must be checked for damage, where is not visible from the ground; there were some fallen and broken tiles observed 1/7/2025 Stoneman Facility (3) The roofs of all buildings on campus are littered with with broken-off vegetation 1/7/2025 City Hall - All Buildings S-Roof tiles thru out the campus buildings must be checked for damage, where is not visible from the ground; loose, broken and displaced tiles were observed. 1/7/2025 City Hall - West Driveway Gate The driveway gate opener mechanism has a cover to keep to protect it. The cover has been blown off and maybe damaged. 1/7/2025 1740 Los Robles Fallen speed limit sign upside down 1/7/2025 1430 Bellwood Street light housing on ground
1/7/2025 1409 Rubio Fallen street sign - dropped of at Public Works 1/7/2025 1945 Lombardy Street light housing on ground
1/7/2025 NE Corner of San Marino & Calif Street sign upside down 1/7/2025 2345 Melville Street light housing on ground
1/7/2025 2260 Melville Street light housing on ground
*This is a prelimanry damage assessment as a result of the windstorm. This list is subject to change as the damage assessments have not been finalized. 5 DRAFT
PAGE 44 of 174
1/7/2025 1494 Waverly Missing street light housing
1/7/2025 2650 Oak Knoll A Large Private Tree fell on a public sidewalk causing damage 1/7/2025 2190 Courtland A large Public Tree fell on powerlines, creating damage to powerlines 1/7/2025 2160 S. Oak Knoll Damaged Streetlight post cracked and falling over 1/7/2025 1280 Old Mill A large private tree fell and damaged the sidewalk 1/7/2025 1449 Hampton The light casing is broken and lying on the ground 1/7/2025 1466 Charlton The public light post casing is broken and lying on the ground 1/7/2025 720 Sierra Madre Public street lamp (broken in half due to fallen private tree) 1/7/2025 1161 Virginia Rd Public tree possible damage to private fence. (tree must be removed to see damage) 1/7/2025 Pasqualito Dr./El Molino Fallen Street Signs
1/7/2025 Raleigh Dr/Sierra Madre Blvd. Fallen Street Signs 1/7/2025 Chester Ave/ California Blvd Fallen Street Signs 1/7/2025 1950 Marino Terrace A broken public tree is in danger of falling next to the wash. The broken tree is was in a near vertical position at the time of inspection but was dislodged from its roots. 1/7/2025 Lacy Park - Tennis Court Area Two tables have broken glass table tops 1/7/2025 Lacy Park Main - Grass Area Several broken and damaged benches and trash containers 1/7/2025 Lacy Park Fencing Perimeter Fencing adjacent to 3325 Monterey Rd. damaged by park tree *This is a prelimanry damage assessment as a result of the windstorm. This list is subject to change as the damage assessments have not been finalized. 6 DRAFT
PAGE 45 of 174
RESOLUTION NO. R-25-06

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SAN MARINO, CALIFORNIA, EXTENDING THE

DECLARATION OF A LOCAL EMERGENCY, RATIFYING THE CITY
MANAGER’S ADOPTION OF CERTAIN INTERIM RULES, AND

TEMPORARILY SUSPENDING THE COLLECTION OF THE LACY PARK

WEEKEND NON-RESIDENT ADMISSION FEE
WHEREAS, on Wednesday, January 8, 2025, the City Council adopted Resolution No. R-25-03, ratifying a declaration of emergency adopted by the City Manager related to a January 7, 2025 wind storm (“Wind Storm”); and WHEREAS, City staff continues to undertake repairs and clean up related to damage from the Wind Storm, utilizing resources that would otherwise be used for normal City operations; and
WHEREAS, the City Manager is authorized to adopt emergency rules to address impacts of the emergency, subject to ratification by the City Council; and WHEREAS, the Wind Storm exacerbated damage from fires in the Palisades, and more locally Altadena (the “Eaton Fire”), destroying thousands of residences as well as greenspace utilized by those residents in parks, schools and private yards; and WHEREAS, the City Council does hereby find that the conditions of extreme damage to public and private property warrant and necessitate the extension of the local emergency within the City of San Marino to facilitate expedited repairs and return to normal operations and services.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City
Council of the City of San Marino:

Section 1. That the declaration of local emergency ratified in Resolution No. R25-03 is and remains in effect in the City of San Marino.

Section 2. Section 04.03.02.G.1 of the San Marino Municipal Code provides that the City Manager, acting in the capacity of the Director of Emergency Services, during a proclaimed state of local emergency may “Make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency; provided, however, such rules and regulations must be confirmed at the earliest practicable time by the City Council.” The City Council hereby confirms the following rules issued by the City Manager:

A. Temporary waiver of facility use fees – Shortly after the start of the disasters on January 7, 2025, City staff received a request from the San Marino School’s PAGE 46 of 174
CITY OF SAN MARINO RESOLUTION NO. R-25-06
PAGE 2
Foundation (SMSF) to utilize one room at the San Marino Community Center in order to operate a donation drive for those affected by the fires. SMSF requested that the fees for the use of the portion of the San Marino Community Center be waived in the interest of public good given the humanitarian nature of their efforts. A determination was made that the wavier of the fees would be related to the protection of life and property under the proclamation of local emergency. The total amount of the fees being waived for SMSF is $$$$
B. Temporary waiver of overnight parking permit fees – Shortly after the start of the disasters on January 7, 2025, City staff proactively suspended overnight parking prohibitions in order to facilitate residents’ ability to house individuals displaced from the fires burning around the region. As evacuation orders were lifted and residents left San Marino, enforcement of the overnight parking restrictions were reinstated.

However, following this reinstatement, a few residents contacted the Police Department expressing a desire for longer exemptions due to their ongoing assistance of families whose homes have been destroyed. Section 15.07.23.B.2 of the San Marino Municipal Code provides for the issuance of overnight parking permits for on-street parking for a duration of longer than 5 days and requires a fee be charged for such permits; the fee is $5 per night. In order to continue to assist those directly impacted by the fires, a process and rule was developed to assess such request and confirm their relation to the fires, and waive the $5 nightly fees. A determination was made that the wavier of the fees would be related to the protection of life and property under the proclamation of local emergency.

The total amount of fees that may have been generated if they were charged on these individuals is not known at this time.

C. Streamlined planning review of windstorm damaged properties - Section

23.06.11 of the San Marino Municipal Code provides exemptions to certain zoning rules for properties damaged by fire or earthquake. However, the exemptions do not extend to damage resulting from windstorms such as that experienced on January 7, 2025. Staff are aware of at least two homes which sustained various levels of damage as a result of the windstorm and a determination was made that Section 23.06.11 should apply to repairs of the damage resulting from this windstorm and is related to the protection of life and property under the proclamation of local emergency.

D. Temporary reduction of required replacement trees – Section 23.19.05.E.1 of the San Marino Municipal Code requires a specified number of trees to be replaced in place of those permitted to be removed. This section’s tree replacement matrix also applies to section 23.19.05.I pertaining to emergency tree removals that may have been grated due to damage resulting from the windstorm. In light of the fact that such trees may be required to be removed due to severe damage sustained from the windstorm, and not by voluntary choice of the property owner, the replacement requirement shall be reduced to one (1) thirty-six inch (36”) box size tree for each tree permitted to be removed as a result of the windstorm regardless of the trunk size of the tree to be removed. This reduction of the replacement requirement shall be in effect for permit applications submitted by March 31, 2025, which satisfy the requirements of the code and demonstrate their necessity as a result the windstorm.

PAGE 47 of 174
CITY OF SAN MARINO RESOLUTION NO. R-25-06
PAGE 3
Section 3. Given the widespread impacts of the Eaton Fire on the San Gabriel Valley, and the significant impacts on places for individuals to recreate, the City Council desires to make Lacy Park more accessible while the region heals. Accordingly, weekend non-resident admission fee (currently $4 per person) is suspended until further notice.

Section 3. That these conditions of extreme damage warrant the continued closure of City facilities until such time as the City Manager in his discretion determines City resources are no longer needed to respond to the emergency conditions. The City Manager is also directed to exercise such emergency powers as deemed necessary to respond to evolving conditions and to seek outside resources for assistance as needed.

APPROVED this 12th day of February 2025.

CITY COUNCIL OF SAN MARINO
_____________________________________

GRETCHEN SHEPHERD ROMEY
Mayor
ATTEST:
__________________________

ALISON WALKER
City Clerk
PAGE 48 of 174
CITY OF SAN MARINO RESOLUTION NO. R-25-06
PAGE 4

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I HEREBY CERTIFY that the foregoing Resolution No. R-25-06 was adopted and ratified by the City Council of the City of San Marino at a Regular Meeting of the City Council held on the 12th day of February 2025 by the following vote:

AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou and Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None
__________________________

ALISON WALKER

CITY CLERK
PAGE 49 of 174
TO:

FROM:

Mayor and City Council
Philippe Eskandar, City Manager
BY: Philippe Eskandar, City Manager
Nicole Tibbet, Community Engagement Manager
DATE: February 12, 2025
SUBJECT: FY 2025-26 BUDGET PROCESS OVERVIEW AND

PRIORITY INITIATIVE DISCUSSION

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
As the financial blueprint for the City government, the annual budget is an important document, and the process of preparing that plan of action is one of the most significant jobs performed by the City Council and City personnel during each year. Beyond serving as a financial plan, the annual budget estimates the City’s annual revenues and expenses, outlines the quality and quantity of governmental services and the method of distributing costs to the various segments of the community through the collection of taxes and fees.

It defines the level of services to be rendered by City departments and highlights capital purchases and projects for the upcoming fiscal year.

The public-facing portion of the annual budget process in San Marino traditionally begins at the last meeting in January of a given year with a goal of adopting the budget by the last meeting in May. Due to the final meeting in January being canceled this year, we are holding this portion at the first meeting in February. The continuous improvements made over the years to both the budget itself and the process by which it is reviewed have yielded successfully adopted budgets annually. Last year’s budget was adopted on May 31, 2024, well in advance of the beginning of the next fiscal year on July 1st.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 50 of 174
The City Council’s budget process ultimately yields operating and capital expenditure plans and is comprised of several components, including:
• Discussion of Priority Initiatives;
• The presentation of a mid-year budget status that also incorporates a revenue projection for next year and a long-term financial forecast; • Detailed feedback from City Council on staff’s recommendations for capital improvement projects and equipment;
• Detailed feedback on staff’s recommendations for departmental revenue and expenditure plans; and
• Revisions and approval of the City Manager’s recommended Operating and Capital Improvement budgets.

In addition to distributing the budget calendar (Attachment 1), this item is intended to provide City Council an opportunity to discuss potential “Priority Initiative” items, which are special projects selected and supported by the City Council. Staff looks forward to receiving Council Members’ considerations on which initiatives to consider for the FY 2025-26 budget.

One aspect of the budget process that is important to highlight early on that was discussed at length with the City Council last year relates to the structural revenue issues the City faces. The Council will recall that during the Fiscal Year 2024-25 budget process, the City was facing a budget deficit of approximately $1.3 million in the preliminary budget. Following revisions by staff, a balanced budget was presented and adopted by the City Council.

However, it was also discussed at that time that expenditures are forecast to continue to exceed revenues in the coming years absent new revenue streams or modifications to programs. As staff prepare for the upcoming budget process, it is anticipated that a structural deficit will again need to be addressed this year. Staff will present more details on the outlook and options to begin addressing the issues at the February 28 City Council meeting.

DISCUSSION
In 2018, the City Council engaged in a strategic planning exercise and confirmed eight Critical Success Factors necessary for maintaining and strengthening an exceptional San Marino. In no particular order, they are:
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Safe Community
• Well-Maintained Infrastructure
• Fiscally Responsible and Transparent City Government
• Attractive, Complementary Business District
• Inviting and Relevant City Facilities
PAGE 51 of 174
• Beautiful, Preserved, Single-Family Neighborhoods
For FY 2024-25, the City Council approved four Priority Initiative themes. A summary update on those Initiatives can be found in Attachment 2 to this report.

Today’s Priority Initiative discussion focuses on the Operating Budget. All items should be related to at least one of the Critical Success Factors noted above. In addition to reflecting at least one Critical Success Factor, Priority Initiatives on the operating side must meet at least one of two criteria:
• Represent a shift in City policy; and/or
• Exceed the City Manager’s procurement authority.

In this vein, staff will include some ongoing efforts that represent continuous efforts to advance policy and operations toward a more efficient delivery of services to residents. Council will see Priority Initiative themes that have ongoing projects tied to them along with new projects/programs that have budget or policy requests tied to them.

Importantly, while the City Manager is legally responsible for submitting the budget to the City Council for consideration, it is the culmination of a process rooted in coordination and collaboration across the entire organization. No one component of the City’s budget can stand alone without consideration of its impacts and dependencies throughout the entire budget or organization. As such, the Priority Initiatives presented below are the result of a wide range of inputs. These inputs include but are not limited to the happenings in and around San Marino, observations of trends or best practices in municipal service delivery, the expertise of the City’s Department Directors, and of course, the policy directions provided by the City Council, to name a few.

The following Priority Initiatives are presented for the City Council’s consideration:

Public Safety Excellence
• Improve Cellular Coverage
o Investigate cell tower site locations in order to support better cell phone coverage across the city, particularly to support emergency response and minimize life safety issues.
• Explore Pedestrian and Traffic Safety Improvements
o Continue to utilize smart traffic engineering practices and recommendations from the city’s Traffic Task Force and Public Safety Commission to improve pedestrian safety.

PAGE 52 of 174
Preserve Our Residential Neighborhoods
• Housing Element Implementation
o Continue implementation efforts of the Housing Element in order to maintain certification.

Build Upon Our Fiscal Health
• Financially Self-sustaining Sewer System
o Establish a financially sustained sewer system and funding mechanism necessary for on-going capital maintenance.
• Ensure Fiscal Stability Through New Revenue Streams
o Evaluate revenue enhancement opportunities to ensure the City is able to provide for the long-term stability of services. • Maintain Local Control of Sales Tax Dollars
o Ensure local sales tax is reinvested in San Marino and controlled by the residents who pay it.

Foster Investment in Economic Development
• Streamline Brick and Mortar Openings
o Review zoning and municipal code sections for possible amendments that would streamline the opening of new retail establishments.
• Showcase Local Commerce
o Develop and implement a policy that would allow the showcasing of San Marino Businesses through the City’s media channels.

Celebrate San Marino
• Lacy Park 100th Anniversary
o Commemorate the 100th Anniversary of Lacy Park with a large community event.
• Lacy Park Arboretum Accreditation
o Explore and apply for arboretum accreditation for Lacy Park to add to our preservation and promotion of the vibrant tree population there.

No final FY 2025-26 budget decisions will be made today. Council Members are invited to discuss and provide feedback to staff on the Priority Initiatives you would like to see the City undertake over the next fiscal year.

Community outreach will be conducted in addition to recommendations made today. Any Priority Initiatives requested by Council to move forward will be researched further, priced out, and will be placed in the Community Feedback Survey. The goal of the survey is to gauge community support for each initiative, this will be promoted through every possible medium the City has PAGE 53 of 174
to get word out. The results of the survey feedback will be included in the Priority Initiative Staff Report presented to Council in March. The cumulative list of potential Priority Initiatives from the Council and the community will return to the City Council for selection on Wednesday, March 12, 2025. The Capital Improvement Program will be presented to the City Council for review at the March 28, 2025, meeting.

FISCAL IMPACT & PROCUREMENT REVIEW
This report has no fiscal impact and requires no procurement review.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council engage in a discussion to identify potential Priority Initiatives for FY 2025-26.

ATTACHMENTS

1. FY 2025-26 Budget Calendar

2. FY 2024-25 Priority Initiative Update
PAGE 54 of 174
Last Updated February 6, 2025
BUDGET CALENDAR: FY 2025-26
Potential FY 2025-26 Priority Initiatives February 12 (W) • Update on FY 2024-25 Priority Initiatives
• Department Head will present to Council new Operational Priority Initiatives • Community engagement between February 13 and February 27 to gain input on additional potential priority initiatives
FY 2024-25 Midyear Review, Five Year Financial Forecast, February 28 (F) FY 2025-26 Projections, and FY 2024-25 CIP status update • Presentation of the FY 2024-25 midyear report, Five Year Financial Forecast (General Fund and CIP), revenue and expenditure projections for FY 2025-26, and updated long term financial projection(s) • Presentation a status update of the FY 2024-25 CIP projects Selection of FY 2025-26 Priority Initiatives March 12 (W) • Council will receive brief (1-2 sentences) summaries of all proposed items • Council will select priority initiatives for the next year • (CIP Presented to Public Safety Commission and Other Commissions/Boards, as appropriate) • AB 2561 Public Hearing on vacant positions
Capital Improvement Plan (CIP) Presentation March 28 (F) • Detailed discussion with Council related to CIP (equipment and infrastructure at different meetings) • (Draft operational budgets shared with appropriate Commissions/Boards for feedback) • Sewer Rate Study Presentation
Preliminary Operating Budget Study Session April 25 (F) • Departments will present Programs, Goals, and Metrics • Council will offer comment and adjustments
• User Fee Study Presentation (Tentative)
City Manager’s Proposed Budget and Capital Improvement Plan May 30 (F) • Presentation of the proposed budget and CIP
• Adoption of budget by Council
• Proposition 218 Public Hearing for Sewer Rates and User Fees Final Budget & CIP Adoption - Only If Needed June 11 or June 27 (TBD)
PAGE 55 of 174
Fiscal Year 2024-25 Priority Initiative Update
The following are the Priority Initiatives approved by the City Council in the FY 2024-25 Budget and a summary of the progress made on them to date.

Continued Public Safety Excellence
• The Public Safety Parcel Tax was approved in the 2024 election by San Marino residents. This will continue to provide fiscal stability for our Police and Fire departments. • The Body Worn Camera initiative was implemented across our Police Department as of January 2025 bringing a better vehicle for providing transparent and accountable services to our community.
• Protect our Safe Streets – The City implemented new traffic signal timing to incorporate an allred phase at all traffic signals throughout the City to enhance safety at intersections. • The City completed an evaluation of all signage, striping and pavement markings within school zones at Carver Elementary, Valentine Elementary, Huntington Middle School and San Marino High School. The improvements are underway.

Preserve Our Residential Neighborhoods
• After an extensive community outreach process, the Housing Element proposal was approved by the Planning Commission and the City Council adopted it. Staff are actively engaged in working through the submission process with the state to receive a certified status. • As a part of the Housing Element proposal, Stoneman has been identified as a housing opportunity site to meet the City’s required regional housing needs assessed units.

Build Upon Our Fiscal Health
• The cost of service study is under way. Staff are engaging in discussion and research with the City’s fee consultant to assess whether our current fee schedule is up to date for our services provided. • The City completed its recruitment of a new Finance Director and seamlessly transitioned Director Guirola-Leon into her role without any interruption of financial operations.

Enhance Service Delivery
• The City implemented an Enterprise Fleet Leasing operation to modernize our vehicle fleet and bring significant savings to the City. As of today, we have been able to replace ten vehicles and are expecting the remaining five vehicles scheduled for replacement this fiscal year to be delivered by March 31, 2025.
• The selection of a Public Works assessment management program for all City infrastructure, facilities and fleet assets is underway. Staff are researching and engaging with vendors to evaluate and identify a program that will best meet the City’s needs.

PAGE 56 of 174
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: February 12, 2025
SUBJECT: APPROVAL OF RESOLUTION R-25-04 AUTHORIZING THE TRANSFER OF PROPOSITION 68 PER CAPITA GRANT

FUNDS TO THE CITY OF ALHAMBRA

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government

BACKGROUND
In 2018, California voters passed the Parks and Water Bond Act of 2018 (also known as Proposition 68). Part of Proposition 68 is the Per Capita Grant program, a non-competitive grant program that provides funds to every city in the State of California. These funds may be used for local park rehabilitation, creation, and improvements. After multiple of years of discussion with the State and working to identify a suitable location, the City was unable to identify a project/location that would sufficiently meet the grant’s requirements. As such, the City is recommending authorizing the transfer of these funds to the City of Alhambra.

DISCUSSION
At its November 10, 2021, meeting, the City Council approved Resolution R21-25 approving staff to apply for the Proposition 68 grant. Due to the relatively small size of the City and limited parkland, few potential sites and projects would be eligible to receive Proposition 68 funds. At the time, an official project had not been identified, although staff had tentatively begun looking into potentially using the funds for a project on the northwest corner of Huntington Drive/San Marino Ave (adjacent to the bus shelter). However, the State indicated that the site would not be eligible for a Proposition 68 Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 57 of 174
project, as the land was considered right-of-way rather than a unique parcel.

This same issue would apply to City-owned landscaped medians. Given the City’s limited parkland and some of the conditions that accompany the use of these funds at Lacy Park, it has been determined that the City does not have a specific project that could utilize these funds. After communicating this with the State, an alternative option for the City is to transfer the allocated funds ($186,097) to another agency for their use. Staff reached out to neighboring jurisdictions and was able to find a recipient with projects eligible for use of the funds in the City of Alhambra. As such, it is recommended that the City authorize the transfer of its funds to the City of Alhambra by approving Resolution R-25-04.

Of note, unlike other grant funds the City has sold or transferred to other agencies in the past, the City of San Marino will not be receiving any funding in return for this transfer. Proposition 68 does not have a secondary market and the rules that govern it do not allow for the funds to be sold. If they are not used or transferred to another agency, they are returned to the County pool to be divided amongst other agencies.

The City of Alhambra has indicated that they will be using the funding to support improvements to the Joslyn Adult Recreation Center. The Joslyn Center offers an array of activities and resources for the community including seminars, counseling, senior outings, special events, classes, and legal support. Among Joslyn’s most essential services is the Senior Nutrition Program, which provides hot meals on site Monday through Friday or home delivered meals at no cost to home-bound seniors age 60 or older. In addition, in collaboration with the Los Angeles County Area Agency on Aging, and through funding from the Department of Housing and Urban Development under the Community Development Block Grant Program, the City of Alhambra provides a Senior Case Management Program, which includes a comprehensive client care plan and monthly contacts to monitor and modify senior services such as telephone reassurance, companionship programs, personal care, respite, transportation, assistive equipment, homemaker, and housing referrals. An estimated 40,000 seniors participate in Joslyn’s overall activities. As one of the closest senior centers to the City of San Marino, it is anticipated that improvements to the Joslyn Center will also serve to benefit the residents from San Marino who utilize the facility.

FISCAL IMPACT & PROCUREMENT REVIEW
The allotted amount for the City’s Per Capita Grant Fund is $186,097. This amount will be reduced to $0 upon passage of the Resolution and transfer of the funds.

PAGE 58 of 174
Procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council approve Resolution No. R-25-04 authorizing the transfer of $186,097 of the City’s Proposition 68 Per Capita Grant Funds under the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 to the City of Alhambra. If the Council concurs with staff’s recommendation, the appropriate motion would be:
“I move to approve Resolution No. R-25-04 authorizing the transfer of $186,097 of the City’s Proposition 68 Per Capita Grant Funds under the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 to the City of Alhambra.”

ATTACHMENTS

1. Resolution R-25-04
PAGE 59 of 174
RESOLUTION NO. R-25-04

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO, CALIFORNIA, AUTHORIZING TO PASS THROUGH $186,097 OF THE CITY OF SAN MARINO’S PER CAPITA GRANT FUND

ALLOCATION FROM THE CALIFORNIA DROUGHT, WATER, PARKS,

CLIMATE, COASTAL PROTECTION, AND OUTDOOR ACCESS FOR
ALL ACT OF 2018 TO THE CITY OF ALHAMBRA
WHEREAS, Entities that receive an allocation under the Per Capita Grant program may transfer all or part of that allocation to another eligible entity.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Marino, California hereby:

SECTION 1. Approves the reduction of the Per Capita Grant Fund allocation from the State of California under the Per Capita Grant Program under the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018.

SECTION 2. Authorizes the State of California to decrease the City of San Marino’s Per Capita Grant Fund allocation from $186,097 to $0 to reflect the pass through of $186,097 to the City of Alhambra.

SECTION 3. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 12th day of February, 2025.

GRETCHEN SHEPHERD ROMEY, MAYOR
ATTEST:

ALISON WALKER, CITY CLERK
PAGE 60 of 174
CITY OF SAN MARINO RESOLUTION NO. R-25-04

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-25-04 was adopted by the City Council of the City of San Marino at a regular meeting held on the 12th day of February, 2025, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 61 of 174
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Mario Rueda, Fire Chief
DATE: February 12, 2025
SUBJECT: AWARD OF PROFESSIONAL SERVICES AGREEMENT TO

EMS QI PARTNERS, LLC FOR NURSE EDUCATOR SERVICES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community

BACKGROUND
The San Marino Fire Department has provided Advanced Life Support services to the residents of San Marino since 1984. The San Marino Fire Department consists of twenty sworn personnel that maintain Paramedic accreditation with the State of California and County of Los Angeles. The Fire Department responded to 2,235 unique incidents in calendar year 2023, 77% of which were categorized as medical calls.

DISCUSSION
The Los Angeles County Department of Health Services and Emergency Medical Services Agency mandates that all paramedic agencies maintain a comprehensive Quality Improvement (QI) program to monitor and evaluate paramedic program performance. It involves the systematic review of Emergency Medical Services (EMS) patient care reports (PCRs) to assess the quality and effectiveness of care provided; identifies opportunities for improvement and implementing strategies to enhance patient outcomes; and provides ongoing continuing education for paramedics to ensure they remain compliant with the latest protocols and best practices in prehospital emergency care.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 62 of 174
Typically, the administration of the QI program is overseen by a qualified Nurse Educator who holds certification as a Mobile Intensive Care Nurse (MCN), and current instructor certifications for American Heart Association (AHA) Advanced Cardiac Life Support (ACLS), AHA Pediatric Advanced Life Support (PALS), AHA Basic Life Support (BCLS), and Prehospital Trauma Life Support (PHTLS) by the National Association of Emergency Medical Technicians (NAEMT). This individual brings specialized knowledge and expertise in EMS and is responsible for coordinating and managing various elements of the QI program. Their role includes analyzing data, facilitating continuing education, and working closely with paramedics to ensure compliance with State and County regulations while promoting excellence in patient care.

On November 18, 2024, the San Marino Fire Department issued a request for proposals (RFP) for Nurse Educator and Quality Improvement Coordinator services through the City’s OpenGov procurement portal. The RFP was open for a four-week period and closed on December 13, 2024. Notification of the RFP was sent to 1,523 vendors.

The RFP received one responsive proposal from EMS QI Partners, LLC. The proposal was reviewed by an evaluation panel on the following requirements:
• Past Experience / Performance Track Record
• Qualifications and Curriculum Vitae
• Best Value/Cost Effectiveness
The panel determined that EMS QI Partners, LCC’s proposal sufficiently met the evaluation criteria. EMS QI Partners, LLC has served as the Fire Department’s Nurse Educator service provider since 2022. During this time, the organization has consistently delivered exceptional service and education to the department’s paramedic personnel. Staff recommends moving forward with an agreement with EMS QI Partners, LLC based on their response to the RFP, relevant experience, and proven performance and track record with the City.

The Professional Services Agreement was presented to the Public Safety Commission on January 27, 2025. The Commission reviewed the agreement and recommended its approval by City Council.

FISCAL IMPACT & PROCUREMENT REVIEW
The Professional Services Agreement between the City of San Marino and EMS QI Partners, LLC carries a three-year term with an option for two additional one-year agreements based on satisfactory performance of the initial contract.

PAGE 63 of 174
The agreement has a starting cost of $29,990 for the first year of the agreement, and the annual cost would not increase more than 10% per year.

The estimated annual costs are as follows:

Year 1: $29,990
Year 2: $32,989
Year 3: $36,288
Year 4 (optional): $39,917
Year 5 (optional): $43,909

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council award a Professional Services Agreement with EMS QI Partners, LLC to provide Nurse Educator and Quality Improvement services for a three-year term in an amount not to exceed $99,267. Further, staff recommends the Council delegate the City Manager the authority to award two optional one-year Professional Service Agreements subject to satisfactory performance and Council allocation in the annual budget. If Council agrees with Staff’s recommendation a motion would be:
“I move to (1) authorize the City Manager to execute a contract with EMS QI Partners, LLC, in the amount not to exceed $99,267; and (2) delegate the City Manager the authority to award two optional one-year Professional Service agreements, not to exceed $39,917 and $43,909, subject to satisfactory performance and Council allocation in the annual budget.”

ATTACHMENTS

1. Professional Services Agreement with EMS QI Partners, LLC PAGE 64 of 174

PROFESSIONAL SERVICES AGREEMENT
between
The City of San Marino
2200 Huntington Drive
San Marino, CA 91108
&

EMS QI PARTNERS, LLC
77711 FLORA ROAD, SUITE 333
PALM DESERT, CA 92211
PAGE 65 of 174

This Professional Service Agreement (“the Agreement”) is made as of February 12, 2025 (the “Effective Date”), by and between EMS QI Partners, LLC (“Consultant”), and the City of San Marino (“City”), a California municipal corporation, (collectively, “the Parties”).

RECITALS
A. City desires certain professional services as specified in this Agreement.

B. Consultant represents that it is qualified and able to provide City with such services.

NOW THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows:

AGREEMENT

1.0 Scope of Services

1.1. Consultant shall provide those services (“Services”) set forth in the attached Exhibit A.

1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local laws, ordinances, codes, and regulations.

1.4. Consultant shall not be compensated for any work performed unless it is specified in Exhibit A or City authorizes such work in advance and in writing. Any work so authorized by City shall become part of the Services for purposes of this Agreement.

2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through February 12, 2028 unless sooner terminated as provided in Section

5.0 of this Agreement. The Term of this Agreement may be extended at the City’s option for up to two one year extensions.

PAGE 66 of 174

3.0 Consultant’s Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $99,267. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B, unless otherwise approved by City in writing. Pursuant to Section 02.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services of greater than thirty-thousand dollars ($30,000).

4.0 Method of Payment

4.1. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. City will pay Consultant all undisputed charges within 30 days of receiving Consultant’s invoice.

City will not withhold any applicable federal or state payroll and other required taxes, or other required or authorized deductions from payments made to Consultant.

4.2. Upon 24-hour notice from City, Consultant shall allow City or City’s agents or representatives to inspect at Consultant’s offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City’s rights under this Section 4.2 shall survive for two years following the expiration or earlier termination of this Agreement.

5.0 Termination

5.1. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least thirty (30) calendar days before the termination is to be effective.

5.2. Consultant may terminate this Agreement for cause in the event City fails to cure a default under this Agreement within thirty (30) days after Consultant has given City notice of such default.

5.3. Upon termination of this Agreement, Consultant shall cease all work under this Agreement and deliver to City all materials, reports, documents, notes or other written materials compiled through the last working day this Agreement is in effect. City shall pay Consultant for all services satisfactorily rendered through the last working day this Agreement is in effect; provided that in no event, including but not limited to PAGE 67 of 174

termination, shall Consultant be entitled to receive more than the maximum compensation set forth in Section 3. Neither party shall have any other claim against the other party by reason of termination pursuant to this Section 5.0.

6.0 Reports, Information, and Work Product

6.1. Consultant shall deliver to City: (1) any reports on the status of the Services upon City’s request and in such time and in such form as City may require; and (2) all material furnished to Consultant by City upon City’s request and/or upon the expiration or termination of this Agreement.

6.2. Unless the Parties agree in writing, all draft and final reports, documents, and other written material, and any and all images, ideas, concepts, designs including without limitation any website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Consultant in the performance of this Agreement (collectively, “Work Product”) shall be considered to be “works made for hire” for the benefit of City. All Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made. Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work Product. Consultant hereby assigns to City all rights of ownership to the Work Product, including but not limited to any and all related intellectual property and proprietary rights that are not otherwise vested in the City pursuant to this paragraph.

6.3. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals necessary to the production of the Work Product, and that upon final payment, City shall have full legal title to the Work Product, and full legal authority and the right to use and reproduce the Work Product for any purpose.

Consultant shall defend, indemnify, and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city officials, harmless from any loss, claim, or liability in any way related to a claim that any use by the City of any of the Work Product violates federal, state, or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents, or other means of protecting intellectual property rights, and/or interests in products, ideas, or inventions.

Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret, or trademarked documents, materials, equipment, devices, or processes in connection with its provision of the Work Product produced under this Agreement. If any use by city of any of the Work Product or other deliverables is held to constitute an PAGE 68 of 174

infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using such Work Product and/or other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (b) modify the Work Product and other deliverables so that they become noninfringing while remaining in compliance with the requirements of this Agreement.

6.4. Consultant’s obligations under this Section 6.0 shall survive the expiration or termination of this Agreement.

7.0 Party Representatives

7.1. City’s representative for purposes of this Agreement is the City Manager or the person designated in writing by the City Manager. The City Manager’s designee may exercise the authority of the City Manager provided in this Agreement excepting approval of any expenditure that would exceed a total compensation allowed under the Agreement.

7.2. David Givot is Consultant’s representative for purposes of this Agreement.

8.0 Notices

8.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of San Marino
2200 Huntington Drive
San Marino, California 91108
Attn: City Manager
To Consultant: EMS QI Partners, LLC
77711 Flora Road, Suite 333
Palm Desert, CA 92211
Attn: David Givot

8.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

9.0 Independent Consultant

9.1. Consultant is an independent contractor and not an employee of City. All services provided pursuant to this Agreement shall be performed by Consultant or PAGE 69 of 174

under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

9.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s personnel practices.

City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. All duties of Consultant under this Section 9.2 shall survive termination of this Agreement.

9.3. In the event that Consultant provides any of the Services by or through any employee or any person whose work under this Agreement becomes cause for any payment or contribution required by law, including but not limited to the California Public Employees' Pension Reform Act (PEPRA), to the Public Employee Retirement System, Consultant shall be solely responsible for all such payments or contributions.

Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s failure to make any such payment or contribution. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. All duties of Consultant under this Section

9.3 shall survive termination of this Agreement.

10.0 Subcontractors
Unless otherwise specified in Exhibit A, no portion of this Agreement shall be subcontracted without the prior written approval of the City Manager. Consultant is fully responsible to City for the performance of any and all subcontractors, if any.

PAGE 70 of 174

11.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City Manager. Any purported assignment without such consent shall be void and without effect.

12.0 Insurance

12.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements, including but not limited to additional insured endorsements, effecting coverage required by this Agreement on forms satisfactory to City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City, if requested. All certificates and endorsements shall be received and approved by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.2. General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

12.3 Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.

12. 4 Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

PAGE 71 of 174

12.5 Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees, and volunteers.

Other provisions or requirements

12.6. Proof of insurance. Consultant shall provide certificates of insurance and required endorsements to Agency as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with Agency for the contract period and any additional length of time required thereafter. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.7 Duration of coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or sub-consultants.

12.8 Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self- insurance shall be called upon to protect it as a named insured.

12.9 Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Agency may cancel this Agreement.

PAGE 72 of 174

12.10 Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.

12.11 Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency and shall require similar written express waivers and insurance clauses from each of its subconsultants.

12.12 Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.

12.13 Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.

12.14 Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the Agency immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

PAGE 73 of 174

12.15 Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

12.16 Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.

12.17 Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any crossliability exclusions.

12.18 Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the Agency, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor.

Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to Agency for review.

12.19 Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of PAGE 74 of 174

insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.

12.20 Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

12.21 Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

12.22 Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

Indemnification, Hold Harmless, and Duty to Defend

12.23 Indemnity and defense. To the fullest extent permitted by law, Consultant shall indemnify and hold harmless Agency and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of services under this agreement. Consultant’s duty to indemnify and hold harmless Agency shall not extend to the Agency’s sole or active negligence.

13.0 12.24 Duty to defend. In the event the Agency, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this agreement, and upon demand by Agency, Consultant shall defend the Agency at Consultant’s cost or at Agency’s option, to reimburse Agency for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by Consultant’s negligent acts, errors or omissions. Payment by Agency is not a condition precedent to enforcement of this provision. In the event of any dispute between Consultant and Agency, as to PAGE 75 of 174

whether liability arises from the sole or active negligence of the Agency or its officers, employees, or agents, Consultant will be obligated to pay for Agency’s defense until such time as a final judgment has been entered adjudicating the Agency as solely or actively negligent. Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees, and costs of litigation. Equal Opportunity Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

14.0 Labor Certification

14.1. By its signature hereunder, Consultant certifies it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code. Consultant shall provide evidence of such coverage before commencing the performance of the Services.

14.2. Consultant certifies that in the performance of the Services, Consultant shall not, in any manner, employ any person or contract with any person so that any Services so performed by such person would be subject to the workers’ compensation laws of the State of California unless and until Consultant gives City a certificate of consent to self-insure or a certificate of Workers' Compensation Insurance Coverage.

14.3. In the event Consultant hires a subcontractor who has employees to perform the Services or any part thereof, then Consultant shall either require the subcontractor to obtain Workers’ Compensation Insurance Coverage, or must obtain Workers’ Compensation Insurance Coverage for the subcontractor’s employees.

14.4. Any Workers’ Compensation Insurance Coverage required by or for this Agreement shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, its agents, and its subcontractors.

15.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties.

PAGE 76 of 174

16.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.

17.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California.

18.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement.

19.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.

20.0 Headings
Headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement.

21.0 Force Majeure
Consultant shall not be liable for any failure to perform any obligation under this Agreement if Consultant presents that City in its sole judgment deems acceptable that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

22.0 Final Payment Acceptance Constitutes Release
Consultant’s acceptance of City’s final payment under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for the Services or anything done or furnished relating thereto. Neither City’s payment to Consultant nor approval of payment constitute, nor be deemed, a PAGE 77 of 174

release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such or payment or approval be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.

23.0 Prohibited Interests; Conflict of Interest

23.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.

Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained.

23.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift.

23.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in this subsection.

24.0 Attorneys’ Fees
If either party commences any legal, administrative, or other action against the other party arising out of or in connection with this Agreement, the prevailing party in PAGE 78 of 174

such action shall be entitled to have and recover from the losing party all of its attorneys’ fees and other costs incurred in connection therewith.

25.0 Exhibits
Each exhibit referenced in this Agreement is hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control.

26.0 Corporate Authority

26.1. Each person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of Consultant and that by his or her execution, Consultant is formally bound to the provisions of this Agreement.

26.2. Consultant certifies it is aware of the requirements of Sections 313 of the California Corporations Code. If Consultant is a corporate entity, it shall either:
(a) provide City written proof that each person executing this Agreement on Consultant’s behalf is duly authorized to bind Consultant; or (b) provide two signatories to this Agreement, of whom the first must be Consultant’s chairman of the board, president, or a vice president and the second must be Consultant’s secretary, an assistant secretary, its chief financial officer, or an assistant treasurer.

27.0 SECURITY AND PRIVACY RULES.

A. This Agreement is executed pursuant to the requirements of the Security Regulations promulgated under the Health Insurance Portability and Accountability Act of 1996 (Security Rule) found at 45. C.F.R. Part 164.

B. CONSULTANT agrees to assume the following obligations regarding electronic Protected Health Information (e-PHI):

1. CONSULTANT agrees to implement administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of e-PHI that it creates, receives, maintains or transmits on behalf of the CITY, if any.

PAGE 79 of 174

2. CONSULTANT will ensure that any agent, including a subcontractor, to whom it provides e-PHI that was created, received, maintained, or transmitted on behalf of the CITY agrees to implement reasonable and appropriate safeguards to protect the
confidentiality, security and integrity of e-PHI.

3. CONSULTANT agrees to alert the City, through the Fire Chief, of any security incident (as defined by HIPPAA Security Rule) of which it becomes aware and the steps it has taken to mitigate any potential security compromise that may have occurred and to provide a report to the Fire Chief of any loss of data or other information system compromise as a result of the incident.

4. CONSULTANT authorizes termination of this Agreement if City reasonably determines that CONSULTANT has violated a material term of this Agreement.

C. CONSULTANT must comply with privacy regulations pursuant to Title 1 of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), for the protection and confidential handling of patients and their records.

This pertains to all forms of Patient Health Information, including paper, oral, and electronic, etc. Furthermore, only the minimum health information necessary to conduct business is to be used or shared. In addition:

1. CONSULTANT agrees to notify the CITY, via the Fire Chief, when a breach of PHI is discovered;

2. CONSULTANT agrees to the obligation that it must report any noncompliance of HIPAA by the Covered Entity;

3. CONSULTANT authorizes termination of the contractual relationship with the CITY if the CITY reasonably determines that the CONSULTANT has violated a material term of this Agreement.

4. CONSULTANT authorizes termination of the contractual relationship between CONSULTANT and the CITY, if the city reasonably determines that the CONSULTANT has violated a material term of the Agreement.

PAGE 80 of 174

5. The services provided by CONSULTANT under this Agreement are also protected by California law including, without limitation, medical records of minors whose records are protected from disclosure by various provisions of California law (including, without limitation, Welfare and Institutions Code § 827). Accordingly, CONSULTANT agrees that it will use its best efforts to secure all patient records and prevent their disclosure to the extent provided applicable law.

PAGE 81 of 174

IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the Effective Date.

CITY OF SAN MARINO
By: ______________________________________
Philippe Eskandar
City Manager
Attest:

By: ______________________________________
City Clerk
Approved as to Form:

By: ______________________________________
Joseph Montes
City Attorney

CONSULTANT
By: ______________________________________
(Sign)
Name: ____________________________________
(Print)
Title: _____________________________________
(Print)
By: _____________________________________
(Sign)
Name: ___________________________________
(Print)
Title: ___________________________________
(Print)
PAGE 82 of 174

EMS QI PARTNERS, LLC

EMERGENCY MEDICAL SERVICES QUALITY & INTEGRITY
77711 Flora Road, Suite 333, Palm Desert, California 92211, United States • (888) 818-9510 • [email protected] e-fax (562) 472-2273 • www.EMSQIPartners.com
City of San Marino • Fire Department
Nurse Educator and Quality Improvement Coordinator
SECTION 2
Description of Service
2-1: EMS QI Partners, LLC (hereafter Vendor) shall provide a Nurse Educator to work a revolving 20-hour-per-month schedule to perform the following services for City:

A. Provide and conduct continuing education (CE) related to prehospital care as required for providers to maintain certification and licensure as EMT-Basic (hereafter EMT/s) or EMT-Paramedic (hereafter Paramedic/s).

B. Provide Quality Improvement services to enhance the overall quality of patient care provided by San Marino Fire Department EMTs and Paramedics. 2-2: Vendor will only propose for consideration a Nurse Educator who possesses the following credentials and experience, unless otherwise authorized by City:

A. Valid California Registered Nursing License for no less than 20 years.

B. No less than 20 years of hands-on Emergency Department experience.

C. No less than 20 years of experience as a Mobile Intensive Care Nurse (MICN).

D. No less than 20 years of general EMS-related teaching experience.

E. No less than 20 years of EMS-related skills teaching experience.

F. The Nurse Educator shall have no less than 10 years of experience teaching and hold current instructor certificates for:
a. American Heart Association (AHA) Advanced Cardiac Life Support (ACLS) b. AHA Pediatric Advanced Life Support (PALS)
c. AHA Basic Cardiac Life Support (BCLS)
d. Prehospital Trauma Life Support (PHTLS) by the National Association of Emergency Medical Technicians (NAEMT)
G. No less than 10 years’ experience in providing education, training, and QI services for Fire Departments.

H. No less than 10 years of experience riding with and observing frontline emergency response units.

I. No less than 10 years of experience reviewing and auditing Patient Care Reports (PCRs) and providing necessary follow-up counseling, remediation, and training for improvement.

J. No less than 10 years of experience with fire department infection control and exposure mitigation programs.

Exhibit A Page 19 of 25
PAGE 83 of 174

EMS QI PARTNERS, LLC

EMERGENCY MEDICAL SERVICES QUALITY & INTEGRITY
77711 Flora Road, Suite 333, Palm Desert, California 92211, United States • (888) 818-9510 • [email protected] e-fax (562) 472-2273 • www.EMSQIPartners.com
2-3: Vendor will provide for a back-up Nurse Educator in the event the approved and assigned Nurse Educator should be unavailable.
2-4: The Nurse Educator shall provide CE programs for each of the three fire department platoon shifts (A, B, and C) no less than one time per month for a period of no less than three hours each.
2-4a: The Nurse Educator shall work with the fire department on creating a CE schedule to be approved by the fire department.
2-4b: The Nurse Educator will offer each of the fire department’s Paramedics and EMTs, who choose to attend all of the CE made available, no less than thirty-six (36) hours of CE per year to be conducted on their respective work shift. 2-5: ALL CE programs provided by the Nurse Educator to the fire department shall be created in partnership with the fire department and shall meet or exceed current criteria and requirements established by the County of Los Angeles, the State of California, and the National Registry for continuing education and recertification/relicensing. 2-6: CE programs provided by/through the Nurse Educator and Vendor shall not be limited to medical education.

1. Vendor, coordinated by the Nurse Educator, shall provide [at least] annual EMS/Legal updates for each shift.

The EMS/Legal updates will include, but not be limited to:
a. EMS & Patent Care Documentation
b. Case law and policy
c. General legal concepts related to providing EMS
d. Techniques for minimizing and/or avoiding legal exposure

2. The EMS/Legal education shall be provided by a qualified, experienced, and licensed attorney.

3. The EMS/Legal components shall not be deemed or considered as representation. //
//
//
//
//
Exhibit A Page 20 of 25
PAGE 84 of 174

EMS QI PARTNERS, LLC

EMERGENCY MEDICAL SERVICES QUALITY & INTEGRITY
77711 Flora Road, Suite 333, Palm Desert, California 92211, United States • (888) 818-9510 • [email protected] e-fax (562) 472-2273 • www.EMSQIPartners.com
2-7: The Nurse Educator shall ride along with and evaluate fire department Paramedics under field conditions as needed and/or upon request.
2-7a: The Nurse Educator shall design and provide education based on the needs and/or opportunities created or discovered while riding with and observing providers under field conditions.
2-7b: The Nurse Educator shall objectively assess provider performance and work WITH providers to improve the overall quality of service and care provided 2-7c: Such interaction shall not be punitive in nature, rather it will serve the goal of improvement.
2-7d: Such supplementary training or education developed in response to the Nurse Educator’s observations may be conducted concurrently with or in addition to training already scheduled.
2-8: The Nurse Educator shall, in addition to the scheduled duties described, continually assess specific needs from which to develop, coordinate, and maintain an appropriate Quality Improvement plan for the fire department.
2-8a: The Quality Improvement plan, by design, will be dynamic and continually evolving to meet changing needs and issues as they arise. 2-9: The “Dynamic Quality Improvement Plan” (DQIP) shall be crafted in careful cooperation with designated members of the fire department and, at minimum, shall include [but is not limited to] each of the following components:

1. Quarterly Review
The Nurse Educator and fire department designee shall meet [at least] quarterly to review and, when necessary, modify the DQIP.

2. Clinical Review
The Nurse Educator shall be responsible to review 100% of the PCRs generated, following a system to be created by the Nurse Educator in close consort with the fire department designee.

3. Direct Observation
The Nurse Educator shall ride along and observe providers under field conditions; shall appraise assessment and treatment technique, policy and procedure knowledge and compliance, and communication.

Exhibit A Page 21 of 25
PAGE 85 of 174

EMS QI PARTNERS, LLC

EMERGENCY MEDICAL SERVICES QUALITY & INTEGRITY
77711 Flora Road, Suite 333, Palm Desert, California 92211, United States • (888) 818-9510 • [email protected] e-fax (562) 472-2273 • www.EMSQIPartners.com

4. Competency Review
The Nurse Educator shall develop – in conjunction with the specified fire department designee – and implement a plan, process, and procedure for objectively and strategically reviewing, evaluating, and improving provider core competency. The Competency Review process will also address and refresh lesser used, but equally important, skills and procedures.

5. Specific Incident Review
The Nurse Educator will, as needed and upon request, assist in fact-finding and review of specific patient-care-related incidents. The Nurse Educator’s role will not be disciplinary; only advisory and educational.

6. Los Angeles County Quality Improvement Committee Meetings The Nurse Educator will attend the Los Angeles County Quality Improvement Committee meetings to gather information and report back to the fire department on issues relating to policy, protocol, and procedure, as well as any other relevant issues and topics.

7. Infection Control & Exposure Programs
The Nurse Educator will work in close cooperation with the fire department’s designated Infection Control Officer to design, develop, implement, and maintain a department-wide infection control and exposure program. 2-10: The Nurse Educator will report to the fire department, either via the Fire Chief directly or via the fire department’s Quality Improvement designee on all Quality Improvement activities.
2-10a: The Nurse Educator will implement any responsive recommendations under the direction of the Fire Chief or the Quality Improvement designee. 2-11: The Nurse Educator shall be experienced in and have competence with interview techniques and shall participate in oral board interviews of potential Paramedic candidates for hire.
2-12: The Nurse Educator shall have experience with and flexibility to perform home visits on special needs patients in their own environments.
//
//
//
//
//
Exhibit A Page 22 of 25
PAGE 86 of 174

EMS QI PARTNERS, LLC

EMERGENCY MEDICAL SERVICES QUALITY & INTEGRITY
77711 Flora Road, Suite 333, Palm Desert, California 92211, United States • (888) 818-9510 • [email protected] e-fax (562) 472-2273 • www.EMSQIPartners.com

METHODOLOGY
2-13: The Nurse Educator shall function in direct coordination with the fire department to meet -the very specific and changing education and EMS QI needs. 2-14: The Nurse Educator shall function in direct coordination with the appropriate fire department designee to craft a continuing education (CE) schedule of topics for the full calendar year.
2-14a: The CE schedule of topics will be provided to the EMS Battalion Chief / Assigned Officer and Paramedic Coordinator / Assigned Officer for approval when the initial CE schedule is created and subsequently in the fourth quarter of each preceding year.
2-14b All CE programs will be planned quarterly with lesson plans, stated objectives, and supplemental training materials.
2-14c The CE schedule of topics and associated lesson plans will be subject to modification, as necessary, based on changing needs and/or emerging issues that could be influenced by any of the following:

1. Mandatory EMS Agency annual EMS Update
The material will be initially obtained using an LMS based platform, followed the next month by a review of all educational concepts by the Nurse Educator in 3 hours sessions called “The Class after the Class.” a. CE sessions will review and highlight all of the most important information from the Agency in the actual classroom setting to encourage instructor student dialogue.

2. Findings from the ongoing QI process and audit of 100% ePCR audit:

The Nurse Educator will quickly address areas of weakness or concern that are identified from the ePCR audit; the findings will be used to design or modify CE lectures.

3. As part of the QI process, the Nurse Educator will ride with providers to identify strengths as well as areas for improvement, and the data gathered will also be incorporated into ongoing CE lectures.

4. While riding with paramedics on EMS calls, The Nurse Educator will do “on the spot” [in real time] education pertinent to that specific patient on that specific call.

Exhibit A Page 23 of 25
PAGE 87 of 174

EMS QI PARTNERS, LLC

EMERGENCY MEDICAL SERVICES QUALITY & INTEGRITY
77711 Flora Road, Suite 333, Palm Desert, California 92211, United States • (888) 818-9510 • [email protected] e-fax (562) 472-2273 • www.EMSQIPartners.com

5. The Nurse Educator will also plan CE sessions based on personal requests from line paramedic and/or their direct supervisors.
2-15: Quarterly, the Nurse Educator will provide joint education with the Prehospital Care Coordinator form SMFD’s assigned Base Station, Huntington Memorial Hospital (HMH). 2-16: Bi-annually, MICNs from HMH Base will be invited to attend Field Care Audits with the paramedics of the MBFD, reviewing MBFD specific paramedic calls. 2-17: With an infection control plan in place, the Nurse Educator, upon notification by the established fire department designee of any employee experiencing potential exposures, shall assist with the documentation and requisite follow up process. 2-18: The Nurse Educator (or back-up Nurse Educator) will be available by phone for consultation for any issues pertinent to EMS and, when necessary, will remain available to respond in person within four hours.
2-19: The Nurse Educator will also be available for 1:1 remediation for those paramedics needing this type of educational support – as requested by the Fire Department. 2-20: The Nurse Educator will act as a liaison with the EMS Agency, receiving hospitals and other EMS agencies in the region.

END
Exhibit A Page 24 of 25
PAGE 88 of 174

EMS QI PARTNERS, LLC

EMERGENCY MEDICAL SERVICES QUALITY & INTEGRITY
77711 Flora Road, Suite 333, Palm Desert, California 92211, United States • (888) 818-9510 • [email protected] e-fax (562) 472-2273 • www.EMSQIPartners.com
City of San Marino • Fire Department
Nurse Educator and Quality Improvement Coordinator
FEE Proposal
3-1: The cost proposed herein to City for Nurse Educator and QI services (20 hours per month at 5-hours-per-week – also to include Site Survey and CE Audit as required by LAC EMSA) as described will be $29,990.00 per year.
3-2: Vendor shall bill City and City shall pay Vendor $2,499.16 monthly for the services provided.
3-3: Vendor will submit invoices on the last day of each month with payment due within thirty (30) days of receipt of the invoice by City from Vendor. 3-3a: Properly invoiced and undisputed payments not received within 30 days of receipt shall be subject to a 10% service charge applied to the delayed payment. 3-4: Vendor agrees that the rate specified herein shall not increase by more than 10% per year for a period of THREE (3) years beginning upon commencement of the agreement. 3-5: Vendor has reviewed and agrees to the terms included in the “Professional Services Agreement” contained in the Request for Proposal.

END
Exhibit B

PAGE 89 of 174
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Isidro Figueroa, Community Development Director
DATE: February 12, 2025
SUBJECT: ADOPT THE 2021-2029 HOUSING ELEMENT UPDATE (6TH

CYCLE) OF THE SAN MARINO GENERAL PLAN AND
UPDATE THE CITY’S OFFICIAL GENERAL LAND USE MAP
AS ADOPTED ON NOVEMBER 13, 2024.

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Engaged and Connected Residents
Safe Community
Well-Maintained Infrastructure
Fiscally Responsible and Transparent City Government

BACKGROUND
On November 13, 2024, the City Council adopted Resolution No. R-24-29 approving the Housing Element Update (6th Cycle), inclusive of the City’s official General Land Use map which was later submitted to the State Department of Housing and Community Development (“HCD”).

DISCUSSION
In conversations with HCD, they have requested that additional language be included in the adopting resolution referencing findings made in the City’s adopted Housing Element.

Staff recommends that the Council adopt Resolution No. R-25-05 which includes the requested language. Please note that no changes have been made to the Housing Element document itself or the City’s General Land Use Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 90 of 174
map adopted by the Council on November 13, 2024. The City’s Housing Element adopted by the Council on November 13, 2024, can be found on the City’s 6th Cycle Housing Element webpage:
https://sanmarinoca.gov/government/departments/community_developmen t/2021-2029_housing_element.php

CEQA REVIEW
On November 13, 2024, the San Marino City Council held a public hearing and adopted the 6th Cycle Housing Element, inclusive of the City’s official General Land Use map and an addendum to the previously adopted Initial Study/Negative Declaration (State Clearinghouse No. (SCH) 2022010208) for the revisions to the Housing Element document which was prepared and adopted, pursuant to California Code of Regulations, Title 14, §15164.

FISCAL IMPACT & PROCUREMENT REVIEW
Apart from the reallocation of staff resources needed to address this matter, there is no new financial impact.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Based upon the request from HCD, Staff recommends that the Council approve Resolution R-25-05. If Council agrees with Staff’s recommendation a motion would be:
“I move to approve Resolution No. R-25-05, a resolution of the San Marino City Council adopting both the General Plan Land Use map and the City’s 6th Cycle Housing Element updates consistent with the statutory requirements of the California Housing Element Law that were previously adopted by the City Council on November 13, 2024.”

ATTACHMENTS

1. City Council Resolution No. R-25-05
PAGE 91 of 174
RESOLUTION NO. R-25-05

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO, ADOPTING THE CITY’S 6TH CYCLE HOUSING ELEMENT

UPDATE CONSISTENT WITH THE STATUTORY REQUIREMENTS

OF THE CALIFORNIA HOUSING ELEMENT LAW, AND AN UPDATE

TO THE GENERAL PLAN LAND USE MAP AS ADOPTED BY THE
CITY COUNCIL ON NOVEMBER 13, 2024
WHEREAS, Government Code § 65580 et seq. requires the City of San Marino to periodically prepare and update its Housing Element in its General Plan. The City’s Housing Element establishes goals, policies, and programs to accommodate the maintenance and expansion of the City’s housing supply; and
WHEREAS, the City of San Marino’s 2021-2029 Draft Housing Element includes updated data in compliance with state housing laws and a variety of programs and strategies to address citywide housing needs and priorities; and
WHEREAS, the City Council amended the General Plan to incorporate the Final 2021-2029 (Sixth Cycle) Housing Element Update on February 9, 2022; and WHEREAS, the City Council approved the Initial Study and Negative Declaration for the 2021- 2029 Housing Element (IS/MND SCH 2022010208) on February 9, 2022; and WHEREAS, the City Council directed staff to submit the 2021-2029 Housing Element to the Department of Housing and Community Development (HCD) for certification.

WHEREAS, the 2021-2029 Housing Element was circulated to HCD on February 11, 2022, for a 60-day HCD review; and
WHEREAS, on April 12, 2022, HCD provided its 60-day comments to the 2021-2029 Housing Element via email on April 12, 2022, and
WHEREAS, the City prepared the 2021-2029 Draft Housing Element - dated May 2024 based on HCD’s review letter dated April 12, 2022, City Council input, and public input received during the community conversation meeting on April 23, 2024; and WHEREAS, on May 8, 2024, the City Council directed staff to submit the Draft Housing Element (dated May 2024) to HCD; and
WHEREAS, the May 2024 Draft Housing Element was circulated to HCD on May 29, 2024 for a 60-day HCD review; and
WHEREAS, on July 25, 2024, HCD provided its 60-day comments to the May 2024 Draft Housing Element via email on July 25, 2024; and
WHEREAS, City staff and the City’s Housing Consultant reviewed the comments from HCD and have made conforming edits and changes and incorporated comments and responses as reflected PAGE 92 of 174
CITY OF SAN MARINO RESOLUTION NO. R-25-05

in the August 2024 Draft Housing Element; and
WHEREAS, the August 2024 Draft Housing Element was circulated to HCD on August 30, 2024 for a 60-day HCD review; and
WHEREAS, on October 3, 2024, HCD met with City staff and the City’s Housing Consultant via the Microsoft Teams virtual meeting platform to provide a preliminary review of the City’s August 2024 Draft Housing Element; and
WHEREAS, City staff and the City’s Housing Consultant reviewed HCD’s preliminary review matrix and have made conforming edits and changes and incorporated comments and responses as reflected in the October 2024 Draft Housing Element; and WHEREAS, the 2021-2029 Housing Element was reviewed for consistency with the City’s General Plan and San Marino Municipal Code; and
WHEREAS, the City prepared revisions to the City’s Municipal Code, Zoning Map, General Plan Housing Element, and General Plan Map to be consistent with the 2021-2029 Housing Element; and
WHEREAS, an Addendum to an adopted Negative Declaration (SCH 2022010208) for the 2021- 2029 Housing Element was prepared pursuant to California Environmental Quality Act (CEQA), Public Resources Code § 21000 et seq., CEQA Guidelines § 15070, and the City of San Marino Local Guidelines for Implementing CEQA, assessing the potential environmental impacts that might result from the adoption of the 2021-2029 Housing Element, and the City determined that there was no substantial evidence that adoption of the 2021-2029 Housing Element may have a significant effect on the environment.; and
WHEREAS, the City Council finds that the 2021-2029 Housing Element identifies and analyzes the current and future housing needs of residents within the City of San Marino and establishes housing goals, policies, and programs to meet those needs; and WHEREAS, the City Council finds that the revisions to the City’s Municipal Code, Zoning Map, General Plan, and General Plan Map are consistent with the 2021-2029 Housing Element; and WHEREAS, the documents and other material that constitute the record of proceedings upon which the General Plan is located in the Planning Division; and WHEREAS, the 2021-2029 Housing Element, meets the requirements of state law (Government Code Section 65880 et seq.) and associated regulations relating to Housing Elements; and WHEREAS, consistent with the requirements of state law, the 2021-2029 Housing Element identifies and analyzes the current and future housing needs within the City of San Marino and identifies goals, policies and programs to provide certain services and ensure adequate opportunities for housing of all income levels for the planning period set by the State of California; and
PAGE 93 of 174
CITY OF SAN MARINO RESOLUTION NO. R-25-05

WHEREAS, the City of San Marino has met all legal requirements for public outreach and obtaining public input relating to the 2021-2029 Housing Element; and WHEREAS, the Planning Commission held a public hearing on October 23, 2024, and recommended that the City Council adopt an Addendum to an adopted Negative Declaration (SCH 2022010208) for the 2021-2029 Housing Element, the 2021-2029 Housing Element (Sixth Cycle) of the San Marino General Plan, update the City’s General Plan Land Use and Zoning Maps, adopt Ordinance No. O-24-1415 amending San Marino Municipal Code Article 20 of Chapter 23 and Sections 23.01.01, 23.01.05, 23.01.10, 23.03.01, 23.03.10, 23.05.01, 23.05.03, 23.06.04, 23.06.05,

23.10.03, 23.10.04, 23.10.06, 23.15.04, and 23.15.16, adding Municipal Code Section 23.05.04, and 23.05.05, and adding Articles 21, 22, and 23 to Chapter 23 of the Municipal Code, and finding that Ordinance No. O-24-1415 is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3); and
WHEREAS, on October 28, 2024, the City received a letter from HCD indicating that the City’s 6 th Cycle Housing Element meets the statutory requirements described in HCD’s July 26, 2024 review letter. The October 28th HCD letter also states that the City’s 6th Cycle Housing Element will substantially comply with State Housing Element Law (Gov. Code, § 65580 et seq) when it is adopted, submitted to and approved by HCD, in accordance with Government Code section 65585, subdivision (g) and all rezones are completed per Government Code section 65588, subdivision (e)(4); and
WHEREAS, the City Council held a public hearing on November 13, 2024, to adopt an Addendum to an adopted Negative Declaration (SCH 2022010208) for the 2021-2029 Housing Element, the 2021-2029 Housing Element (Sixth Cycle) of the San Marino General Plan, update the City’s General Plan Land Use and Zoning Maps, and conducted an introduction and first reading to Ordinance No. O-24-1415 amending San Marino Municipal Code Article 20 of Chapter 23 and Sections 23.01.01, 23.01.05, 23.01.10, 23.03.01, 23.03.10, 23.05.01, 23.05.03, 23.06.04,

23.06.05, 23.10.03, 23.10.04, 23.10.06, 23.15.04, and 23.15.16, adding Municipal Code Section

23.05.04, and 23.05.05, and adding Articles 21, 22, and 23 to Chapter 23 of the Municipal Code, and finding that Ordinance No. O-24-1415 is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3); and
WHEREAS, in conversations with HCD, they requested that additional language be included in the adopting resolution referencing findings made in the City’s adopted 6th Cycle Housing Element.

WHEREAS, on February 12, 2025, the City Council met at their regular scheduled meeting to adopt the 2021-2029 Housing Element (Sixth Cycle) of the San Marino General Plan, and update the City’s General Plan Land Use as adopted by the City Council on November 13, 2024; and WHEREAS, the 2021-2029 Housing Element (Sixth Cycle) of the San Marino General Plan, and the City’s General Plan Land Use Map adopted by the City Council on November 13, 2024, can be found on the City’s 6th Cycle Housing Element webpage:
https://sanmarinoca.gov/government/departments/community_development/2021- 2029_housing_element.php
WHEREAS, in addition, before adopting the 2021-2029 Final Housing Element Update, the City Council considered all evidence in the record, including written comments and public comments.

PAGE 94 of 174
CITY OF SAN MARINO RESOLUTION NO. R-25-05

THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, as follows:

SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council.

SECTION 2. The City of San Marino City Council amends the General Plan to incorporate the Final 2021-2029 (Sixth Cycle) Housing Element Update attached to the November 13, 2024 City Council staff report.

SECTION 3. The City of San Marino City Council approves the amendments to the City’s General Plan Land Use Map attached to the November 13, 2024, City Council staff report to ensure consistency between the City’s Municipal Code, General Plan, and Final 2021-2029 (Sixth Cycle) Housing Element Update.

SECTION 4. The City of San Marino City Council finds, based upon the whole record, there is no evidence that the project will have a significant effect on the environment. The actions covered by this Resolution have been fully analyzed and mitigated to a less than significant level in the Addendum to an adopted Negative Declaration (SCH 2022010208) for the 2021-2029 Housing Element adopted by the City Council on November 13, 2024, and none of the conditions described in CEQA Guidelines Section 15162 requiring subsequent CEQA review have occurred.

SECTION 5. State Planning and Zoning Law requires the Housing Element to identify adequate sites to accommodate the City's Regional Housing Needs Assessment (RHNA) for all income categories, and the Housing Element Update identifies sites that can accommodate housing exceeding the City's RHNA. Pursuant to Government Code Section 65583.2(g)(2), and as set out in detail in the 2021-2029 Housing Element, based on substantial evidence the nonvacant sites identified in the RHNA sites inventory are suitable for residential development, and that the existing uses on the nonvacant sites do not constitute an impediment to additional residential development and are likely to be discontinued during the planning period, based on factors including continued decline of commercial uses, age and condition of existing buildings, COVIDimpacted uses, and general development trends of commercial uses on nonvacant sites converting to new mixed-use and residential uses in the Mixed-Use designated areas.

SECTION 6. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 7. Effective Date: This Resolution shall become effective immediately upon adoption.

PAGE 95 of 174
CITY OF SAN MARINO RESOLUTION NO. R-25-05

PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 12th day of February, 2025.

GRETCHEN SHEPHERD ROMEY
MAYOR
ATTEST:

ALISON WALKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-25-05 was adopted by the City Council of the City of San Marino at a regular meeting held on the 12th day of February, 2025, and that the same was adopted by the following vote:

AYES: XXXXX
NOES: XXXXX
ABSTAIN: XXXXX
ABSENT: XXXXX
________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 96 of 174
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Mario Rueda, Fire Chief
DATE: February 12, 2025
SUBJECT: APPROVAL OF $18,995 BUDGET AMENDMENT TO THE

FIRE DEPARTMENT MATERIAL & SUPPLIES DONATIONS

FUND ACCOUNT

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community

BACKGROUND
The San Marino Fire Department occasionally receives donations throughout the year from residents and organizations within the City of San Marino to assist the department in the purchase of equipment and new program expenses. The City of San Marino’s donation policy requires the City Council to approve any and all amendments to the Donations Fund expenditure appropriations.

DISCUSSION
During the month of December, the Fire Department received several generous donations from residents totaling $6,600. Additionally, the Fire Department currently has a Donations Fund Reserve Balance of $12,395 from donations made in previous fiscal years. A significant portion of donations in the Donations Fund Reserve were received from the Chinese Club of San Marino. All of the donations were unrestricted and were not intended for specific purposes besides to assist the department in the purchase of equipment and new program expenses.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 97 of 174
After reviewing unbudgeted department needs, the Fire Department is requesting an expenditure amendment of $18,995 to account 281-34-4376- 0000 (Fire Donations Materials & Supplies) for the purchase of a Hurst combi rescue tool that will help enhance the safety of San Marino residents.

FISCAL IMPACT & PROCUREMENT REVIEW
The subject donation will have no impact on the General Fund and represents an unexpected benefit to the City’s Donation Fund budget (Fund No. 281) for this fiscal year.

The Fire Department is requesting an expense appropriation in the amount of $18,995 to account 281-34-4376-0000 (Fire Donations Materials & Supplies) for the purchase of unbudgeted rescue equipment from the Department’s accumulated Donations Fund Reserve Balance of $12,395 and current Fiscal Year donations received in the amount of $6,600 from account 281-34-3601- 0000 (Fire Donations Received).

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve the budget amendment of the Fire Department Donations Fund Materials & Supplies account for the purchase of unbudgeted rescue equipment. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a Fiscal Year 2024-25 expenditure amendment of $18,995 to account 281-34-4376-0000 (Fire Donation Materials & Supplies) from the Departments accumulated donations Fund Reserve Balance of $12,395 and current Fiscal Year donations received in the amount of $6,600 from account 281-34-3601-0000 (Fire Donations Received).”

ATTACHMENTS

1. City of San Marino Donation Policy
PAGE 98 of 174
PAGE 99 of 174
PAGE 100 of 174
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: February 12, 2025
SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR THE STORM DRAIN TRASH CAPTURE FILTER PROGRAM PROJECT NO.
46-8026

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community
Well-Maintained Infrastructure

BACKGROUND
On October 25, 2024, the City Council awarded a Construction Agreement to G2 Construction, Inc. for the purchase and installation of catch basin trash and debris capture devices, as part of the Trash Capture Filters Capital Improvement Program Project No. 46-8026. As the project is now complete, City Council approval is required in order to accept the work and authorize staff to file a Notice of Completion with the Los Angeles County RegistrarRecorder/County Clerk.

DISCUSSION
The installation of catch basin trash and debris capture devices began on December 9, 2024, and was completed on December 20, 2024. The project included the installation of devices in thirty-eight (38) City-owned catch basins, to help capture litter and trash down to 5 mm in size, to prevent debris from entering the storm drain system and eventually reaching waters such as rivers, creeks, and the Pacific Ocean. The installation of these devices assists the City in complying with State Water Resources Control Board (SWCRB) Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 101 of 174
requirements for stormwater quality and implementation requirements for stormwater quality and implementation requirements to control trash. The project was completed to the satisfaction of the City Engineer, all punch list items were resolved, and the one-year warranty period covering the work has commenced.

FISCAL IMPACT & PROCUREMENT REVIEW
The final construction cost was $98,762. Therefore, the project was completed within its budgeted amount of $100,000. This project will be paid for exclusively with Measure W Safe Clean Water Program Funds (Account # 246- 46-4600-8026), with no impact to the City’s General Fund.

Procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council accept the FY 24-25 Storm Drain Trash Capture Filter Program Project No. 46-8026 as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs, an appropriate motion would be:
“I move to accept the FY 24-25 Storm Drain Trash Capture Filter Program Project No. 46-8026, performed by G2 Construction, Inc. as complete and authorize City staff to file the notice of completion.”

ATTACHMENTS

1. Notice of Completion Form
PAGE 102 of 174
S7130-0001\2310843v1.doc

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

CITY CLERK

CITY OF SAN MARINO
2200 Huntington Drive
San Marino, CA 91108
Free recording requested per Gov’t Code 27383 Space above this line for Recorder’s use

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.

Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the owner is: CITY OF SAN MARINO

3. The full address of the owner is: 2200 HUNTINGTON DRIVE, SAN MARINO, CA 91108

4. The nature of the interest or estate of the owner is: In fee title

5. The full names and full addresses of all persons, if any, who hold this with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of the predecessors in interest of the undersigned. IF the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on December 20, 2024.

The work was; Catch Basin Trash Capture Filter program; install trash capture filter devices in various Cityowned catch basins throughout the City. Project No. 46-8026

8. The name of the contractor, if any, for such work of improvement was G2 Construction, Inc. October 25, 2024
(IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT 'NONE") (DATE OF CONTRACT)

9. The property on which the work of improvement was completed is in San Marino, County of Los Angeles, State of California, and is described as follows: City-owned catch basins at various locations throughout City, all work occurred within the public right-of-way.

10. The street address of the property is: Various locations throughout San Marino (IF NO STREET ADDRESS HAS BEEN OFFICIALLY ASSIGNED, INSERT "NONE”) Dated: 02/12/2025
_________________________________________________, Public Works Director
(SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR HIS AGENT)

VERIFICATION
I, the undersigned, say: I am the Director of Parks and Public Works/City Engineer of San Marino, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on: February 12, 2025 , at San Marino, CA
(CITY) (STATE)
(PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.) PAGE 103 of 174
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Hillary Guirola-Leon, Finance Director
DATE: February 12, 2025
SUBJECT: CASH AND INVESTMENT REPORT FOR THE MONTH OF
DECEMBER 2024

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government

BACKGROUND
The City of San Marino’s Investment Policy adopted by the City Council on April 10, 2024, Section 16.0, Reporting, stipulates that the Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.

The report shall include the following information for all cash accounts and bank deposits:
● Balance at the end of the month
● Interest rate (for all interest-bearing active deposits) The report shall include the following information for all investments:
● A listing of individual securities held at the end of the month, by security type;
● Issuer, date of maturity, date of purchase, par and the dollar amount invested;
● Coupon, discount or earnings rate; and
● Current market value as of the date of the report and the source of this same valuation; and
● The weighted average maturity and weighted average yield of all investments combined.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 104 of 174
The above information may be submitted in the form of copies of statements received by the custodial institution. For investments with LAIF, the most recent statement or statements received from the State Treasurer may be included in the monthly report in lieu of the information noted above.

The report shall include a listing of all investment transactions for the month (Government Code Section 53607). The report must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall, or may, not be available (Government Code Section 53646).

Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.

DISCUSSION
The City maintains petty cash on City facilities, cash in bank, cash in a transactional investment account, deposits with the Local Agency Investment Fund (LAIF), two Section 115 Trusts, investments in negotiable Certificates of Deposit, investments in Municipal Securities, and investments in U.S.

Government Agency Securities. All items are detailed in the attachment to this report.

A summary of portfolio content is found below. The attachment to this report offers specific detail on each category of investment.

Allocation
Petty Cash on City Premises $ 1,397 0%
Cash in Bank-checking accounts 4,955,336 13%
Cash in Bank-IMMA 9,678,222 25%
CERBT Section 115 Trust 800,000 2%
CEPPT Section 115 Trust 1,500,000 4%
Deposits with LAIF 9,258,784 24%
Certificates of Deposit 7,053,000 18%
Treasury Obligations - 0%
US Government Agency Securities 4,000,000 10%
Municipal Securities 979,500 3%
Cash and Investments $ 38,226,238 100%
Cash and Investments Portfolio Summary
City of San Marino
PAGE 105 of 174

PORTFOLIO PERFORMANCE
As of 12/31/2024, the annual percentage yield earned on the bank IMMA is

3.66%. The effective yield for LAIF deposits is 4.434%. The average yield on CDs is 3.28%. The average yield on US Government Agency Securities is

1.899%. The effective yield on Municipal Securities is 4.218% Total combined portfolio yield for December 2024 is 3.60%. 2022 2023 2024
Jan 0.234 2.425 4.012
Feb 0.278 2.624 4.122
Mar 0.365 2.831 4.232
Apr 0.523 2.870 4.272
May 0.684 2.993 4.332
Jun 0.861 3.167 4.480
Jul 1.09 3.305 4.516
Aug 1.276 3.434 4.579
Sep 1.513 3.534 4.575
Oct 1.772 3.670 4.518
Nov 2.007 3.843 4.477
Dec 2.173 3.929 4.434
Local Agency Investment Fund (LAIF)
Average Monthly Effective Yields
PAGE 106 of 174

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of December 2024.”

ATTACHMENTS

1. Treasurer’s Report as of December 31, 2024
2022 2023 2024
Jan $38,874,033 $42,597,554 $39,122,223
Feb $39,427,777 $43,137,917 $38,930,344
Mar $37,844,008 $40,882,226 $37,428,779
Apr $42,640,301 $44,354,391 $42,745,381
May $44,028,030 $46,423,758 $45,009,003
Jun $43,343,341 $43,117,061 $43,336,679
Jul $40,325,190 $37,719,068 $36,943,792
Aug $39,295,510 $35,726,641 $35,154,415
Sep $37,543,079 $33,058,478 $34,014,793
Oct $37,097,652 $31,757,354 $31,862,773
Nov $35,389,890 $30,557,552 $30,699,222
Dec $41,311,610 $37,017,250 $38,226,238
Total Cash and Investments
PAGE 107 of 174
City of San Marino
Treasurer's Report
As of December 31, 2024
Maturity
Date
Par
Value
Bank
Balance
Market
Deposit/Investment Type Value
Cash on Premises
Bank/Issuer Rate
Petty Cash & Cash Drawer
Petty Cash
Petty Cash & Cash Drawer
Petty Cash & Cash Drawer
Petty Cash & Cash Drawer
Petty Cash
City Hall 522.77 522.77 522.77
Fire Department
Recreation Department
Library
Lacy Park
Police Department
300.00
100.00
324.20
150.00
-
300.00
100.00
324.20
150.00
-
300.00
100.00
324.20
150.00
-
1,396.97 1,396.97 1,396.97
Cash in Bank-checking accounts
Investment Transaction Interest Account US Bank-153xxxx77181 53,852 53,852 53,852 General Operating
Payroll (ZBA)
Worker's Compensation (ZBA)
Sub total
East West Bank-00-811xx753
East West Bank-00-811xx761
East West Bank-00-811xx779
4,901,484 4,901,484 4,901,484
-
-
-
-
-
-
4,955,336 4,955,336 4,955,336
Cash in Bank-money market account
Money Market East West Bank-00-811xx787 9,678,222 9,678,222 9,678,222 3.66% Total Cash in Bank 14,633,557 14,633,557 14,633,557
Maturity
Date
Par
Value
Book
Value
Market
Deposit/Investment Type Value
Investments
Bank/Issuer Rate
Pooled Funds
Pooled Funds
Pooled Funds
California Employers' Retiree Benefit Trust (CERBT)
California Employers' Pension Prefunding Trust (CEPPT)
State of California Local Agency Investment Fund (LAIF) 800,000
1,500,000
9,258,784
800,000
1,500,000
9,258,784
849,138
1,614,936
9,255,284 4.434%
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
CIBC Bank US CUSIP #12547CAK4 (FDIC #33306
Pinnacle Bank Elberton GA CUSIP #72346RBM3 (FDIC #14065) Finwise Bank CUSIP #31810PAY5 (FDIC #35323)
02/24/25
02/25/25
03/14/25
04/07/25
04/08/25
04/14/25
05/07/25
05/13/25
07/15/25
07/28/25
08/11/25
08/18/25
08/22/25
11/17/25
12/08/25
05/19/26
06/08/26
06/16/26
07/15/26
07/23/26
08/13/26
09/28/26
09/29/26
04/20/27
245,000
243,000
156,000
246,000
246,000
248,000
248,000
248,000
249,000
243,000
243,000
243,000
248,000
248,000
249,000
249,000
245,000
250,000
248,000
248,000
248,000
248,000
243,000
246,000
245,000
243,000
156,000
246,000
246,000
248,000
248,000
248,000
249,000
243,000
243,000
243,000
248,000
248,000
249,000
249,000
245,000
250,000
248,000
248,000
248,000
248,000
243,000
246,000
245,009
243,239
154,824
244,886
244,808
248,592
245,461
248,683
247,655
244,157
244,218
244,192
249,445
241,109
242,432
238,317
248,309
238,566
236,528
236,377
235,792
236,035
247,258
239,201

4.60%

5.25%

0.50%

2.55%

2.50%

5.10%

1.30%

5.00%

3.20%

5.10%

5.10%

5.05%

5.10%

0.90%

1.25%

0.90%

5.05%

0.85%

0.95%

0.95%

0.90%

1.15%

5.10%

2.75%
American Express Natl Bank CUSIP #02589AC34 (FDIC #27471) BMW Bank of North America CUSIP #05580AL85 (FDIC #35141) Triad Business Bank CUSIP #89580DAX0 (FDIC #59188)
HSBC Bank USA NA CUSIP #44329ME33 (FDIC #57890)
Commercial Bank Harrogate TN CUSIP #20143PES5 (FDIC #22354) Celtic Bank CUSIP #15118RZA8 (FDIC #57056)
Barclays Bank Delaware CUSIP #0674KRW9 (FDIC #57203)
Amerant Bank NA CUSIP #02357QBZ9 (FDIC #22953)
Northern Bank & Trust MA CUSIP #66476QEC8 (FDIC #18266) Wells Fargo Bank NA CUSIP #949764EZ3 (FDIC #3511)
Capital One Nat'l Assn CUSIP #14042RQC8 (FDIC #4297)
BankUnited NA CUSIP #066519RX9 (FDIC #58979)
Goldman Sachs Bank USA CUSIP #38149MWH2 (FDIC #33124)
Bank of America NA CUSIP #06051XEG3
UBS Bank USA CUSIP #90348JM72 (FDIC #57565)
Toyota Financial SGS BK CUSIP #89235MLC3 (FDIC #57542)
Bank Hapoalim B. M. CUSIP #06251A2Y5 (FDIC #33686)
Synchrony Bank CUSIP #87164WA24
State Bank of India CUSIP #856285XL0 (FDIC #33682)
Citibank NA CUSIP #17312Q4A4 (FDIC #7213)
Morgan Stanley Bank NA CUSIP #61773TDG5 (FDIC #32992)
PAGE 108 of 174
City of San Marino
Treasurer's Report
As of December 31, 2024
Maturity
06/07/27
06/07/27
06/21/27
06/20/28
07/17/29
Par
245,000
Bank
245,000
Market
US Bank Safekeeping 249,553
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
Popular BK New York BRH IN CUSIP#73317ADB5
Morgan Stanley Private BK NATL CUSIP#61768E4S9
Medallion BK Utah CUSIP#58404DVG3
BNY Mellon NA INSTL CTF DEP CUSIP#05584CPT7
Sallie Mae Bank Murray Utah CD CUSIP#795451DK6

4.80%

4.90%

4.75%

4.50%

4.50%

3.28%
245,000
245,000
245,000
245,000
7,053,000
245,000
245,000
245,000
245,000
7,053,000
250,036
249,264
249,255
250,385
6,993,586.36
Treasury Obligations
None None - - - 0.00%
US Government Agency Securities
US Bank Safekeeping Federal Home Loan Bank CUSIP #3130AUW34 02/14/25 250,000 500,000
1,000,000
1,000,000
250,000
500,000
500,000
4,000,000
250,000
500,000
1,000,000
1,000,000
250,000
500,000
500,000
4,000,000
249,926
497,386
981,357
973,564
237,839
474,031
501,706
3,915,810

4.550%

2.250%

0.720%

1.040%

0.900%

1.600%

5.100%

1.899%
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
Federal Home Ln MTG Corp CUSIP #3134GXNB6
Federal Home Loan Bank CUSIP #3130AN4N7
Federal Farm Credit Bank CUSIP #3133ENCD0
Federal Farm Credit Bank CUSIP #3133EMH21
Federal Farm Credit Bank CUSIP #3133ENHC7
Federal Home Loan Bank CUSIP #3130B1L70
03/28/25
07/14/25
10/27/25
06/15/26
12/14/26
05/26/28
Municipal Securities
US Bank Safekeeping
US Bank Safekeeping
Univ CA REGTS MED CTR Pool Rev CUSIP #913366EN6
California ST GO Taxable CUSIP #13063DMA3
05/15/25
04/01/26
500,000
500,000
1,000,000
504,865
474,635
979,500
501,450
490,345
991,795.00

5.785%

2.650%

4.218%
12,053,000
Total Cash & Investments 38,246,737.81
12,032,500
38,226,237.81
11,901,191.23
38,255,502.95 3.60%
I hereby certify that this report is in compliance with the City’s Investment Policy as adopted by the City Council on April 10, 2024, and the source of market valuation is obtained from various bank statements, the monthly CERBT, CEPPT & LAIF statements and the investment safekeeping account statement with US Bank. The City has the ability to meet its expenditure requirements for the next six months.

Hillary Guirola-Leon January 21, 2025
Hillary Guirola-Leon, Interim City Treasurer
PAGE 109 of 174
LAIF
Date Type of Transaction Amount Notes
12/2/2024 LAIF Deposit 320,000
To Cover Operating Expenses for Month of December
12/2/2024 LAIF Transfer to East West Bank Money Market Account (2,000,000) 2024 East West Bank Money Market Account
Date Type of Transaction Amount Notes
To Cover Operating Expenses for Month of December
12/2/2024 Transfer from LAIF 2,000,000 2024
To Cover Operating Expenses for Month of December
(200,000) 2024
To Cover Operating Expenses for Month of December
(275,000) 2024
To Cover Operating Expenses for Month of December
(325,000) 2024
12/5/2024 Transfer to East West Bank Operating Account
12/12/2024 Transfer to East West Bank Operating Account 12/19/2024 Transfer to East West Bank Operating Account 12/23/2024 Transfer from East West Bank Operating Account 7,000,000 Transfer Property Taxes received to Money Market account US Bank
Type of Transaction
12/2/2024 Transfer to LAIF
Date
Date
Date
Amount
Amount
Amount
Notes
(320,000)
CalPERS CERBT Trust
Type of Transaction
No transactions this month
Notes
Notes
CalPERS CEPPT Trust
Type of Transaction
No transactions this month
PAGE 110 of 174
PAGE 111 of 174
Weekly Call Report Certification
Local Agency Security Program
Institution: East West Bank
Weekly as of Date: 12/25/2024
Two authorized officers are required to executed the Weekly Call Report pursuant to CCR§16005.1.1(a).

The authorized signers of East West Bank each declares, for himself or herself alone and not for the other: I hereby verify that I have personal knowledge of the matters set forth in the Weekly Call Report (as of 12/25/2024) submitted pursuant to GC§ 53663(b) and CCR§16005.4.2 to the best of my knowledge and belief, the information contained therein is true and correct.
12/26/2024 26/2024
Sign Date Signature Date
Lily Li, VP- Assistant Treasury Operation Manager Yi Liu, VP- Financial Quantitative Analyst Name and Title Name and Title
PAGE 112 of 174
Weekly Call Report
Local Agency Security Program
California Department of Financial Protection and Innovation Institution Name: East West Bank
Mailing Address: 135 N Los Robles Ave, 8th Floor , Pasadena, CA 91101 Weekly Report As of Date: 12/25/2024
CID #: 194
Submission Date: 12/26/2024
Pool #1 (x110%) Pool #2 (x150%) Pool #3 (x105%)
1,537,282,181.73
Total
Total Deposits & Accrued Interest:

Less: Deposits Subject to Waivers:

Less: Interest:
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,537,282,181.73
445,666,236.47 445,666,236.47
- -
Less: Uncollected Funds:

Less: CDAR Deposits:
-
348,107,210.39
-
-
348,107,210.39
Less: Other (Specify on Line 17): -
Total Secured Deposits: 743,508,734.87
780,684,171.61
743,508,734.87
Minimum Collateral Required: 780,684,171.61
Agent of Depository: Federal Home Loan Bank of San
Francisco
Market Value of Pledged Securities as of
Weekly Report Date: $
$
-
-
$
$
-
-
$
$
810,000,000.00
29,315,828.39
$
$
810,000,000.00
Excess/Deficiency in Pledged Collateral: 29,315,828.39
Description of Other Deposits:

Preparer Name: Bing Fu Preparer Phone #: 415-315-2796
Preparer Title: Senior Treasury Analyst Preparer Email Address: [email protected] Authorizer #1 Title: VP- Assistant Treasury Operation Manager Authorizer #2 Title: VP- Financial Quantitative Analyst Authorizer #1 Name: Lily Li
Authorizer #2 Name: Yi Liu
PAGE 113 of 174
PAGE 114 of 174
PAGE 115 of 174
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Hillary Guirola-Leon, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: February 12, 2025
SUBJECT: RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT
FOR JANUARY 2025

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City publishes a report on total disbursements each month pursuant to Government Code Sections 37202 and 37208.

DISCUSSION
There are three source points for disbursement: (1) items disbursed from the City’s General Checking account, including electronic funds transfers (EFTs); (2) items disbursed from the City’s Workers’ Compensation Account (collaboratively managed by City staff and the workers’ compensation thirdparty administrator); and (3) items disbursed through the payroll process, inclusive of direct deposit transfers to employees, hardcopy checks issued to employees, and electronic transfers to State and Federal taxing authorities.

FISCAL IMPACT & PROCUREMENT REVIEW
Procurement review is not applicable.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 116 of 174
JANUARY 2025 DISBURSEMENTS SUMMARY
EXPENDITURES BY MONTH – PAST SIX MONTHS VERSUS PRIOR YEAR Description Am ount
General Account Checks $ 353,905
General Account Electronic Fund Transfers 950,037
Worker's Compensation Checks 230,137
Salaries and Taxes Paid 1,700,478
$ 3,234,557
Operating Expenditures $ 3,157,177 98%
CIP Expenditures 77,380 2%
$ 3,234,557
S chedule of Disbursem ents - Ja nua ry 2025
PAGE 117 of 174

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file the Monthly Disbursements Report for the month of January 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of January 2025.”
PAGE 118 of 174

ATTACHMENTS

1. January 2025 Transactions by Account Summary
PAGE 119 of 174
User:

Printed: 01/30/2025 - 8:17AM
MSiegfried
Transactions by Account
Batch: 00000.00.0000
Accounts Payable
Account Number Vendor Description GL Date Check No Amount PO No 101 00 1060 0000 Ford of Montebello Window Switch 01/24/2025 20470 88 84 Vendor Subtotal: 88.84
101 00 1060 0000 Hose Man Inc Hose for Vehicle #5107 01/10/2025 20422 34 96 Vendor Subtotal: 34.96
101 00 1060 0000 Interstate Battery Systems of Battery 01/24/2025 0 378 63 101-00-1060-0000 Interstate Battery Systems of Battery 01/24/2025 0 265.84 Vendor Subtotal: 644.47
101-00-1060-0000 O'Reilly Auto Parts Wiper Blades 01/10/2025 0 73.29 101-00-1060-0000 O'Reilly Auto Parts Adapter 01/24/2025 0 17.63 Vendor Subtotal: 90.92
101-00-1060-0000 Quinn Company Seals for Vehicle # 5107 01/10/2025 20427 530.35 Vendor Subtotal: 530.35
101-00-1060-0000 Tire Hub Tires (12) 01/24/2025 20497 1,689.52 Vendor Subtotal: 1,689.52
101-00-1060-0000 U.S. Bank Home Depot-Batteries for Gate Opene 01/27/2025 20506 37.20 Vendor Subtotal: 37.20
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 1 PAGE 120 of 174
Account Number Vendor Description GL Date Check No Amount PO No 101-01-4376-0000 Office Depot Paper & Breakroom Supplies 01/24/2025 20480 95.80 Vendor Subtotal: 95.80
101-01-4376-0000 The Pin Center City Logo Pins 01/24/2025 20482 832.00 Vendor Subtotal: 832.00
101-01-4376-0000 U.S. Bank CVS Pharmacy-New Council Headsho 01/27/2025 20506 10.49 101-01-4376-0000 U.S. Bank Home Depot-Velcro for Council Name 01/27/2025 20506 9.32 101-01-4376-0000 U.S. Bank Canva-Business Cards City Council 01/27/2025 20506 290.00 Vendor Subtotal: 309.81
101-01-4480-0000 U.S. Bank League of California Cities- Training N 01/27/2025 20506 1,350.00 Vendor Subtotal: 1,350.00
101-01-4480-2872 U.S. Bank Cielo-Food for New Council Orientatio 01/27/2025 20506 56.40 101-01-4480-2872 U.S. Bank Amazon-Coffee Dispenser 01/27/2025 20506 99.49 Vendor Subtotal: 155.89
101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Nov 2024 01/10/2025 0 2,010.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Nov 2024 01/10/2025 0 4,082.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Nov 2024 01/24/2025 0 750.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Nov 2024 01/24/2025 0 1,080.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Nov 2024 01/24/2025 0 240.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Nov 2024 01/24/2025 0 1,279.50 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Nov 2024 01/24/2025 0 120.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Nov 2024 01/24/2025 0 240.00 Vendor Subtotal: 9,801.50
101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service Nov 2024 01/10/2025 0 34.00 Vendor Subtotal: 34.00
101-08-4016-0000 Ameritas Life Insurance Corp Adjustment Premium Jan 2025 01/24/2025 20455 80.28 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 2 PAGE 121 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 80.28
101-08-4016-0000 Delta Dental of California Adjustment Premium Jan 2025 01/10/2025 20416 445.68 Vendor Subtotal: 445.68
101-08-4016-0000 PERS (Medical) Retired Medical Premium Feb 2025 01/24/2025 0 13,200.00 Vendor Subtotal: 13,200.00
101-08-4150-0000 PERS (Medical) Admin Fee for Active Feb 2025 01/24/2025 0 432.09 101-08-4150-0000 PERS (Medical) Admin Fee for Retired Feb 2025 01/24/2025 0 124.79 Vendor Subtotal: 556.88
101-08-4150-0500 CPAC Inc Wireless Network Port Management 01/24/2025 20463 11,502.00 Vendor Subtotal: 11,502.00
101-08-4150-0500 SDI Presence LLC IT Managed Service Dec 2024 01/24/2025 0 15,210.00 Vendor Subtotal: 15,210.00
101-08-4150-0500 U.S. Bank Oracle-Monthly DNS 01/27/2025 20506 1.23 101-08-4150-0500 U.S. Bank Directnic-Domain 01/27/2025 20506 20.18 Vendor Subtotal: 21.41
101-08-4150-0750 AT&T Mobility Citywide Cell Phone Service Dec 2024 01/24/2025 20459 2,256.84 101-08-4150-0750 AT&T Mobility Citywide Cell Phone Service Dec 2024 01/24/2025 20459 1,785.21 Vendor Subtotal: 4,042.05
101-08-4376-0000 AT&T Mobility Hotspot Service Dec 2024 (Uniform) 01/24/2025 20459 60.00 101-08-4376-0000 AT&T Mobility Hotspots Service Dec 2024 (Non-Unif 01/24/2025 20459 50.00 Vendor Subtotal 110 00
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 3 PAGE 122 of 174
Account Number Vendor Description GL Date Check No Amount PO No 101-08-4376-2025 Garvey Equipment Company Wind Storm Repair Supplies 01/24/2025 0 450.72 Vendor Subtotal: 450.72
101-08-4500-4950 The Gas Company Gas Service Nov-Dec 2024-City Hall 01/10/2025 20440 287.54 Vendor Subtotal: 287.54
101-08-4500-9025 AT&T Phone Service Dec 2024-Jan 2025-City 01/24/2025 20458 772.87 Vendor Subtotal: 772.87
101-08-4500-9025 AT&T Citywide Internet Service Dec 2024-2n 01/10/2025 20408 292.39 Vendor Subtotal: 292.39
101-09-4150-0000 Ya-Nan Chou Chinese Zoom Interpretation-Crime Sa 01/10/2025 20413 200.00 Vendor Subtotal: 200.00
101-09-4150-0000 Quench USA, Inc Drinking Water Service Jan 2025-City 01/10/2025 20426 48.06 Vendor Subtotal: 48.06
101-09-4376-0000 U.S. Bank Amazon-Office & Breakroom Supplies 01/27/2025 20506 42.02 101-09-4376-0000 U.S. Bank Canva-Business Cards -PD 01/27/2025 20506 325.00 Vendor Subtotal: 367.02
101-09-4396-0000 U.S. Bank IIMC-Membership A.Walker 01/27/2025 20506 195.00 Vendor Subtotal: 195.00
101-09-4468-0000 U.S. Bank Amazon-Employee Engagement Suppl 01/27/2025 20506 69.17 101-09-4468-0000 U.S. Bank Amazon-Employee Engagement Suppl 01/27/2025 20506 28.00 101-09-4468-0000 U.S. Bank Amazon-Competition Trophy Supplies 01/27/2025 20506 57.71 101-09-4468-0000 U.S. Bank Lowes-Competition Trophy Supplies 01/27/2025 20506 35.15 101-09-4468-0000 U.S. Bank Costco-Employee Engagement Food 01/27/2025 20506 73.93 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 4 PAGE 123 of 174
Account Number Vendor Description GL Date Check No Amount PO No 101-09-4468-0000 U.S. Bank Albertsons-Supplies for Holiday Socia 01/27/2025 20506 9.98 Vendor Subtotal: 273.94
101-09-4480-0000 U.S. Bank IIMC-Training A.Walker 01/27/2025 20506 60.00 101-09-4480-0000 U.S. Bank IIMC-Training A.Walker 01/27/2025 20506 60.00 Vendor Subtotal: 120.00
101-10-4106-3415 Steve A Filarsky, Attorney at Law Legal Service Dec 2024 01/10/2025 0 476.00 Vendor Subtotal: 476.00
101-10-4150-0000 Health & Human Resource Center, In Employee Assistance Program Feb 202 01/24/2025 20452 254.34 Vendor Subtotal: 254.34
101-10-4150-0000 The Counseling Team Intl. Employee Support Service Jan 2025 P 01/10/2025 0 1,451.10 101-10-4150-0000 The Counseling Team Intl. Crisis Intervention-PD 01/10/2025 0 1,227.19 Vendor Subtotal: 2,678.29
101-10-4150-0000 USI Insurance Service National, Inc Group Benefit Fee Feb 2025 01/24/2025 20502 1,250.00 Vendor Subtotal: 1,250.00
101-10-4436-0000 U.S. Bank Palace Cleaners-Employee Recognitio 01/27/2025 20506 216.00 101-10-4436-0000 U.S. Bank Amazon-Employee Recognition Lunch 01/27/2025 20506 332.74 101 10 4436 0000 U S Bank Hui Tou Xiang-Food for Employee Ap Lu ch 01/27/2025 20506 179 67 101-10-4436-0000 U.S. Bank Mario's-Employee Recognition Lunch 01/27/2025 20506 479.98 101-10-4436-0000 U.S. Bank Dinah's Chicken -Employee Recogniti 01/27/2025 20506 273.64 101-10-4436-0000 U.S. Bank Target-Employee Recognition Lunch S 01/27/2025 20506 186.04 101-10-4436-0000 U.S. Bank Tamex-Employee Recognition Lunch F 01/27/2025 20506 200.00 101-10-4436-0000 U.S. Bank Funtix-Employee Recognition Lunch R 01/27/2025 20506 192.65 101-10-4436-0000 U.S. Bank Amazon-Employee Recognition Lunch 01/27/2025 20506 231.48 101-10-4436-0000 U.S. Bank Amazon-Employee Recognition Lunch 01/27/2025 20506 20.37 101-10-4436-0000 U.S. Bank Amazon-Employee Recognition Lunch 01/27/2025 20506 508.80 101-10-4436-0000 U.S. Bank Costco-Employee Recognition Lunch 01/27/2025 20506 379.95 101 10 4436 0000 U S Bank Sam's Club-Employee Recognition Lu p01/27/2025 20506 166 87 101-10-4436-0000 U.S. Bank Green Street Food for Employee Appre 01/27/2025 20506 222.71 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 5 PAGE 124 of 174
Account Number Vendor Description GL Date Check No Amount PO No 101-10-4436-0000 U.S. Bank Sam's Club-Employee Recognition Lu 01/27/2025 20506 84.62 101-10-4436-0000 U.S. Bank Costco-Employee Recognition Lunch 01/27/2025 20506 159.98 101-10-4436-0000 U.S. Bank Sarkis Pastry-Cookies for Employee A 01/27/2025 20506 72.77 101-10-4436-0000 U.S. Bank Costco-Employee Recognition Lunch 01/27/2025 20506 159.98 101-10-4436-0000 U.S. Bank Santis-Employee Recognition Lunch F 01/27/2025 20506 619.90 101-10-4436-0000 U.S. Bank Wholefoods Vegan Desserts for Emplo 01/27/2025 20506 23.07 101-10-4436-0000 U.S. Bank Porto's-Employee Recognition Lunch F 01/27/2025 20506 278.46 101-10-4436-0000 U.S. Bank Vons-Employee Recognition Lunch Ra 01/27/2025 20506 500.00 101-10-4436-0000 U.S. Bank Photobooth-Employee Recognition Lu 01/27/2025 20506 375.00 101-10-4436-0000 U.S. Bank Tamex -Employee Recognition Lunch 01/27/2025 20506 405.00 Vendor Subtotal: 6,269.68
101-10-4436-0000 Vina Engraving Employee of the Year Awards 01/10/2025 20445 749.70 Vendor Subtotal: 749.70
101-10-4468-0000 U.S. Bank Sam's Club-CJPIA Training Drinks 01/27/2025 20506 166.14 Vendor Subtotal: 166.14
101-11-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Jan 2025 01/24/2025 20455 -26.76 Vendor Subtotal: -26.76
101-11-4150-0000 Hinderliter deLlamas & Associa Contract Service Sales Taxes Oct-Dec 01/10/2025 20421 300.00 Vendor Subtotal: 300.00
101-11-4150-0000 Raftelis Financial Consultants, Inc Sewer Rate Study Dec 2024 01/24/2025 0 9,522.50 000001155 Vendor Subtotal: 9,522.50
101-11-4150-0000 Revenue & Cost Specialists LLC Citywide Fee Study 1st Payment 01/24/2025 20483 7,437.50 000001156 Vendor Subtotal: 7,437.50
101-11-4150-0000 U.S. Bank N.A. - Custody Custody Charges 10/1/24-12/31/24 01/24/2025 20501 416.00 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 6 PAGE 125 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 416.00
101-11-4150-0000 U.S. Bank GFOA-ACFR Award Submission 01/27/2025 20506 460.00 Vendor Subtotal: 460.00
101-11-4316-0000 Canon Financial Services Inc Copier Lease Jan 2025-2nd Floor City 01/24/2025 0 287.82 Vendor Subtotal: 287.82
101-11-4316-0000 CopyFree Technology Inc Copier Usages Charge 9/23/24-12/22/2 01/10/2025 0 458.84 101-11-4316-0000 CopyFree Technology Inc Copier Contract Base Rate Charge 12/2 01/10/2025 0 156.86 Vendor Subtotal: 615.70
101-11-4376-0000 Office Depot Office Supplies 01/10/2025 20424 114.31 Vendor Subtotal: 114.31
101-11-4376-0000 U.S. Bank Amazon-Ink for Postage Machine 01/27/2025 20506 147.83 101-11-4376-0000 U.S. Bank USPS- Certified Postage 2022 ACA F 01/27/2025 20506 13.60 101-11-4376-0000 U.S. Bank Safeguard-1099 & W2 form for 2024 01/27/2025 20506 218.98 Vendor Subtotal: 380.41
101-14-3106-0000 Lixin Zhao Refund-Tree Permit 2520 Monterey Rd 01/10/2025 20401 415.00 Vendor Subtotal: 415.00
101-14-3151-0000 Carlos Osegueda Refund-Certificate of Occupancy Inspe 01/10/2025 20402 115.00 Vendor Subtotal: 115.00
101-14-3151-0000 Sunrun Installations Services Inc Refund Solar System Permit 2101 Sou 01/24/2025 20451 450.00 Vendor Subtotal: 450.00
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 7 PAGE 126 of 174
Account Number Vendor Description GL Date Check No Amount PO No 101-14-3308-0000 Michael Grace Refund-Plan Check Fees 708 Winston 01/10/2025 20403 100.00 Vendor Subtotal: 100.00
101-14-4104-6270 The Code Group Inc Fire Plan Check Service Dec 2024 01/24/2025 0 1,481.00 101-14-4104-6270 The Code Group Inc Plan Check Service Dec 2024 01/24/2025 0 9,058.50 101-14-4104-6270 The Code Group Inc Fire Inspection Service Dec 2024 01/24/2025 0 5,022.09 101-14-4104-6270 The Code Group Inc Over the Counter Plan Check Service 01/24/2025 0 345.00 Vendor Subtotal 15,906 59
101-14-4150-0000 Rincon Consultants Contract Planning Service Nov & Dec 01/24/2025 0 2,112.50 Vendor Subtotal 2,112 50
101-14-4316-0000 Canon Financial Services Inc Copier Lease Dec 2024-Stoneman 01/10/2025 0 55.85 101 14 4316 0000 Canon Financial Services Inc Copier Lease Jan 2025 CDD 01/24/2025 0 161 67 Vendor Subtotal: 217.52
101 14 4316 0000 CopyFree Technology Inc Copier Contract Base Rate Charge 12/ / - 01/10/2025 0 28 41 101-14-4316-0000 CopyFree Technology Inc Copier Usages Charge 9/17/24-12/16/ 01/10/2025 0 104.38 101-14-4316-0000 CopyFree Technology Inc Copier Contract Base Charge 1/21/25- 01/24/2025 0 327.61 Vendor Subtotal: 460.40
101-14-4376-0000 Office Depot Office Supplies 01/10/2025 20424 77.22 101-14-4376-0000 Office Depot Paper & Office Supplies 01/24/2025 20480 105.53 101-14-4376-0000 Office Depot Office Supplies 01/24/2025 20480 18.31 101-14-4376-0000 Office Depot Paper & Office Supplies 01/24/2025 20480 117.19 Vendor Subtotal: 318.25
101-14-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 77.22 Vendor Subtotal: 77.22
101-14-4500-9025 AT&T Citywide Internet Service Dec 2024-C 01/10/2025 20408 292.39 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 8 PAGE 127 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 292.39
101-14-4500-9025 AT&T Mobility Hotspots Service Dec 2024 (Bldg. Insp 01/24/2025 20459 20.00 Vendor Subtotal: 20.00
101-36-4150-0000 Atlas Planning Solutions Local Hazard Mitigation Plan 10/1/24- 01/24/2025 20453 1,770.00 Vendor Subtotal: 1,770.00
101-36-4316-0000 Cobra Fire Protection Fire Extinguishers Services-FD 01/10/2025 20415 135.28 Vendor Subtotal: 135.28
101-36-4500-9025 AT&T Phone Service Nov-Dec 2024-EOC 01/10/2025 20407 377.09 Vendor Subtotal: 377.09
101-36-4500-9025 Charter Communications Cable Service 12/8/24-1/7/25-EOC 01/10/2025 20441 140.83 101-36-4500-9025 Charter Communications Cable Service 12/1/24-12/31/24-EOC 01/10/2025 20441 192.58 Vendor Subtotal: 333.41
101-40-4104-0000 Transtech Engineers, Inc Traffic Engineer-710 MIP Funding Ag 01/24/2025 20499 52.25 101-40-4104-0000 Transtech Engineers, Inc Traffic Engineer-General Service 01/24/2025 20499 155.00 Vendor Subtotal: 207.25
101-40-4150-0000 VESTIS Cleaning Uniform Service 01/10/2025 20406 92.73 101-40-4150-0000 VESTIS Mat Service-PD 01/10/2025 20406 52.32 101-40-4150-0000 VESTIS Cleaning Uniform Service 01/10/2025 20406 45.73 101-40-4150-0000 VESTIS Mat Service-PD 01/10/2025 20406 52.32 101-40-4150-0000 VESTIS Cleaning Uniform Service 01/24/2025 20454 90.41 101-40-4150-0000 VESTIS Cleaning Uniform Service 01/24/2025 20454 45.73 101-40-4150-0000 VESTIS Cleaning Uniform Service 01/24/2025 20454 90.41 101-40-4150-0000 VESTIS Mat Service-PD 01/24/2025 20454 52.32 Vendor Subtotal: 521.97
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 9 PAGE 128 of 174
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4150-0000 U.S. Bank Cohee Creation-Holiday Door Decorat 01/27/2025 20506 9.47 Vendor Subtotal: 9.47
101-40-4150-0500 U.S. Bank Apple.com-ICloud Storage-PW 01/27/2025 20506 2.99 Vendor Subtotal: 2.99
101-40-4260-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Oct- 01/24/2025 20461 382.23 Vendor Subtotal: 382.23
101-40-4316-0000 Canon Financial Services Inc Copier Lease Jan 2025-PW 01/24/2025 0 268.46 Vendor Subtotal: 268.46
101-40-4316-0000 CopyFree Technology Inc Copier Contract Base Charge 1/6/25-2 01/24/2025 0 27.00 Vendor Subtotal: 27.00
101-40-4376-0000 Remington Pure Drinking Water Service Jan 2025-PW 01/24/2025 20492 38.00 Vendor Subtotal: 38.00
101-40-4376-0000 U.S. Bank Target-Office Supplies 01/27/2025 20506 29.77 Vendor Subtotal: 29.77
101-40-4396-0000 U.S. Bank ASCE-Membership A.Shah 01/27/2025 20506 351.00 Vendor Subtotal: 351.00
101-40-4480-0000 U.S. Bank League CA Cities -Training A.Shah 01/27/2025 20506 675.00 101-40-4480-0000 U.S. Bank Hilton Hotel-Credit 01/27/2025 20506 -300.00 Vendor Subtotal: 375.00
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 10 PAGE 129 of 174
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4492-0003 VESTIS Cleaning Uniform Service 01/10/2025 20406 41.88 101-40-4492-0003 VESTIS Cleaning Uniform Service 01/10/2025 20406 84.93 101-40-4492-0003 VESTIS Cleaning Uniform Service 01/24/2025 20454 82.81 101-40-4492-0003 VESTIS Cleaning Uniform Service 01/24/2025 20454 82.81 101-40-4492-0003 VESTIS Cleaning Uniform Service 01/24/2025 20454 41.88 Vendor Subtotal: 334.31
101-40-4492-0004 VESTIS Cleaning Uniform Service 01/10/2025 20406 60.38 101-40-4492-0004 VESTIS Cleaning Uniform Service 01/10/2025 20406 122.44 101-40-4492-0004 VESTIS Cleaning Uniform Service 01/24/2025 20454 60.38 101-40-4492-0004 VESTIS Cleaning Uniform Service 01/24/2025 20454 119.38 101-40-4492-0004 VESTIS Cleaning Uniform Service 01/24/2025 20454 119.38 Vendor Subtotal: 481.96
101-40-4500-9025 AT&T Citywide Internet Service Dec 2024-PW 01/10/2025 20408 184.67 Vendor Subtotal: 184.67
101-42-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Jan 2025 01/24/2025 20455 -9.32 Vendor Subtotal: -9.32
101-42-4150-0000 R & A Tank Technologies LLC Gas Tank Monthly Inspection Jan 2025 01/24/2025 0 175.00 Vendor Subtotal: 175.00
101-42-4376-0000 U.S. Bank Harbor Freight-Supplies 01/27/2025 20506 61.70 101-42-4376-0000 U.S. Bank Harbor Freight-Couplers 01/27/2025 20506 47.37 Vendor Subtotal: 109.07
101-42-4452-0000 U.S. Bank Home Depot-Batteries for Dewalt Too 01/27/2025 20506 109.15 101-42-4452-0000 U.S. Bank Home Depot-Small Tools 01/27/2025 20506 100.22 101-42-4452-0000 U.S. Bank Harbor Freight-Small Tools 01/27/2025 20506 88.18 Vendor Subtotal: 297.55
101-44-4150-0000 316 Engineering & Construction Sewer Cleaning & Maintenance 01/10/2025 0 840.00 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 11 PAGE 130 of 174
Account Number Vendor Description GL Date Check No Amount PO No 101-44-4150-0000 316 Engineering & Construction Sewer Cleaning & Maintenance 01/10/2025 0 28,306.81 101-44-4150-0000 316 Engineering & Construction Sewer Cleaning & Maintenance 01/10/2025 0 1,680.00 101-44-4150-0000 316 Engineering & Construction Sewer Cleaning & Maintenance 01/10/2025 0 2,940.00 101-44-4150-0000 316 Engineering & Construction Sewer Cleaning & Maintenance 01/10/2025 0 7,805.66 Vendor Subtotal 41,572 47
101-48-3152-0000 Southern California Edison Refund-Street Permit 6829 01/10/2025 20394 650.00 Vendor Subtotal 650 00
101-48-4150-0000 Yunex LLC Traffic Signal Call Outs Nov 2024 01/10/2025 0 3,626.85 101 48 4150 0000 Yunex LLC Traffic Signal Maintenance Dec 2024 01/24/2025 0 1,353 75 Vendor Subtotal: 4,980.60
101 48 4150 9020 Athens Services Street Sweeping Dec 2024 01/24/2025 20457 17,512 47 Vendor Subtotal: 17,512.47
101 48 4316 0000 U S Bank Ted Johnson Propane for Forklift 01/27/2025 20506 29 75 101-48-4316-0000 U.S. Bank Rebilt Metalizing-Forklift Repaired 01/27/2025 20506 575.00 Vendor Subtotal: 604.75
101-48-4376-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Oct- 01/24/2025 20461 2.08 Vendor Subtotal: 2.08
101-48-4376-0000 Ganahl Lumber Company Street Supplies 01/24/2025 20471 138.62 Vendor Subtotal: 138.62
101-48-4376-0000 JCL Traffic No Parking Signs 01/24/2025 20474 356.55 101-48-4376-0000 JCL Traffic Safety Vest 01/24/2025 20474 16.48 Vendor Subtotal: 373.03
101-48-4376-0000 Underground Service Alert/SC Dig Alert Tickets 01/24/2025 0 106.20 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 12 PAGE 131 of 174
Account Number Vendor Description GL Date Check No Amount PO No 101-48-4376-0000 Underground Service Alert/SC CA State Fee Dig Alert Tickets 01/24/2025 0 38.37 Vendor Subtotal: 144.57
101-48-4376-0000 U.S. Bank Sky Blue Print-City Vehicle Decals 01/27/2025 20506 573.30 101-48-4376-0000 U.S. Bank Amazon-City Vehicle Supplies 01/27/2025 20506 148.66 101-48-4376-0000 U.S. Bank Amazon-City Vehicle Supplies 01/27/2025 20506 34.83 101-48-4376-0000 U.S. Bank Home Depot-Lights 01/27/2025 20506 48.42 101-48-4376-0000 U.S. Bank 1000Bulbs-Street Lights 01/27/2025 20506 995.90 Vendor Subtotal: 1,801.11
101-50-4376-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Oct- 01/24/2025 20461 49.18 Vendor Subtotal: 49.18
101-50-4376-0000 JCL Traffic Park Signs 01/24/2025 20474 130.10 Vendor Subtotal: 130.10
101-50-4376-0000 JHM Supply Irrigation Supplies 01/10/2025 0 116.55 Vendor Subtotal: 116.55
101-50-4376-0000 Remington Pure Drinking Water Service Jan 2025-Lacy 01/24/2025 20492 79.99 Vendor Subtotal: 79.99
101-50-4404-0000 Otto and Sons Nursery Plants for Lacy Park 01/24/2025 20481 1,537.38 Vendor Subtotal: 1,537.38
101-50-4404-0000 San Gabriel Nursery & Florist Poinsettias for Park 01/24/2025 20489 130.86 Vendor Subtotal: 130.86
101-50-4500-4950 The Gas Company Gas Service Nov-Dec 2024-Lacy Park 01/10/2025 20440 59.39 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 13 PAGE 132 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 59.39
101-50-4500-9025 AT&T Phone Service Nov-Dec 2024-Lacy Pa 01/10/2025 20407 30.97 101-50-4500-9025 AT&T Phone Service Dec 2024-Jan 2025-Lac 01/24/2025 20458 32.93 Vendor Subtotal: 63.90
101-50-4500-9025 Charter Communications Cable Internet Service 12./25/24-1/24/ 01/24/2025 20496 149.98 Vendor Subtotal: 149.98
101-50-4508-0000 U.S. Bank American Tire-Credit 01/27/2025 20506 -25.86 101-50-4508-0000 U.S. Bank American Tire-Tires 01/27/2025 20506 191.88 Vendor Subtotal: 166.02
101-52-4150-0000 Mariposa Tree Management Inc Tree Pruning Citywide Dec 2024 01/24/2025 0 72,166.33 Vendor Subtotal: 72,166.33
101-52-4376-0000 JHM Supply Irrigation Supplies 01/24/2025 0 46.59 101-52-4376-0000 JHM Supply Irrigation Supplies 01/24/2025 0 62.86 Vendor Subtotal: 109.45
101-52-4376-0000 U.S. Bank Amazon-Pole Tree Trimmer 01/27/2025 20506 113.53 101-52-4376-0000 U.S. Bank Amazon-Ropeless Tree Trimmer (2) 01/27/2025 20506 118.26 Vendor Subtotal: 231.79
101-52-4500-9460 City of Alhambra Utilities Dept Water Service Nov-Dec 2024 Grounds 01/10/2025 20414 119.43 Vendor Subtotal: 119.43
101-52-4508-0000 O'Reilly Auto Parts Carwash Cleaner 01/24/2025 0 31.38 Vendor Subtotal: 31.38
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 14 PAGE 133 of 174
Account Number Vendor Description GL Date Check No Amount PO No 101 52 4508 0000 Southern Tire Mart Dismount & Mount Tires 01/24/2025 20494 51 38 Vendor Subtotal: 51.38
101 53 4150 0000 Roger L Mendell HVAC Maintenance City Hall 01/24/2025 0 216 00 Vendor Subtotal: 216.00
101 53 4150 0000 Base Hill, Inc Citywide Janitorial Service Dec 2024 01/10/2025 0 9,064 13 Vendor Subtotal: 9,064.13
101 53 4150 0000 Beta Security Systems Fire Alarm Service 1/1/25-3/31/25-Sto 01/10/2025 20410 315 00 Vendor Subtotal: 315.00
101 53 4150 0000 San Marino Security Systems Security Alarm Service 1/1/25-3/31/25 01/10/2025 20430 207 00 101-53-4150-0000 San Marino Security Systems Fire Alarm Service 1/1/25-3/31/25-Lib 01/10/2025 20430 294.00 Vendor Subtotal: 501.00
101-53-4150-0000 SDS Security Design Systems Security Alarm Service Feb 2025-SMC 01/24/2025 20486 148.49 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Feb 2025-City 01/24/2025 20486 65.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Feb 2025-FD 01/24/2025 20486 107.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Feb 2025-Thur 01/24/2025 20486 67.00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service Feb 2025-City Hal 01/24/2025 20486 95.00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service Feb 2025-SMCC 01/24/2025 20486 150.00 Vendor Subtotal: 632.49
101-53-4150-0000 Total Exterminating Inc Extermination-Monthly Library 01/24/2025 0 125.00 101-53-4150-0000 Total Exterminating Inc Extermination-Quarterly FD 01/24/2025 0 78.00 101-53-4150-0000 Total Exterminating Inc Extermination-Quarterly SMCC 01/24/2025 0 95.00 101-53-4150-0000 Total Exterminating Inc Extermination-Quarterly City Hall 01/24/2025 0 77.00 Vendor Subtotal 375 00
101-53-4206-0000 Roger L Mendell HVAC Unit Replacement-Stoneman 01/24/2025 0 9,750.00 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 15 PAGE 134 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 9,750.00
101-53-4206-0000 Graycon Inc Quarterly HVAC Maintenance Nov 20 01/10/2025 20420 1,480.00 101-53-4206-0000 Graycon Inc Quarterly HVAC Maintenance Nov 20 01/10/2025 20420 1,983.00 101-53-4206-0000 Graycon Inc Quarterly HVAC Maintenance Oct 202 01/10/2025 20420 1,983.00 Vendor Subtotal: 5,446.00
101-53-4206-0000 Johnson Controls Inc HVAC Maintenance-Library 01/24/2025 20475 1,761.00 Vendor Subtotal: 1,761.00
101-53-4206-0000 U.S. Bank Home Depot-Electrical Repair Supplie 01/27/2025 20506 292.75 101-53-4206-0000 U.S. Bank Home Depot-Glue 01/27/2025 20506 31.36 101-53-4206-0000 U.S. Bank Home Depot-Maintenance Supplies 01/27/2025 20506 35.22 101-53-4206-0000 U.S. Bank Antrim's Lock & Key- Book Drop Loc 01/27/2025 20506 199.61 101-53-4206-0000 U.S. Bank Harbor Freight-Heaters 01/27/2025 20506 88.17 101-53-4206-0000 U.S. Bank Dunn-Edwards Paint for Study Rooms 01/27/2025 20506 68.51 Vendor Subtotal: 715.62
101-53-4376-0000 Aramsco Inc Janitorial Supplies 01/24/2025 20456 3,152.87 Vendor Subtotal: 3,152.87
101-53-4376-0000 Veritiv Operating Company Janitorial Supplies 01/10/2025 0 8,755.79 101-53-4376-0000 Veritiv Operating Company Restroom Supplies -SMCC 01/24/2025 0 969.90 101-53-4376-0000 Veritiv Operating Company Credit 01/24/2025 0 -306.05 101-53-4376-0000 Veritiv Operating Company Janitorial Supplies 01/24/2025 0 2,782.80 Vendor Subtotal: 12,202.44
101-60-4150-0000 Remington Pure Drinking Water Service Jan 2025-Ston 01/24/2025 20492 35.00 Vendor Subtotal: 35.00
101-60-4150-0000 U.S. Bank SCMAF-Class Insurance 01/27/2025 20506 165.00 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 16 PAGE 135 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 165.00
101-60-4316-0000 Canon Financial Services Inc Copier Lease Dec 2024-Stoneman 01/10/2025 0 55.84 101-60-4316-0000 Canon Financial Services Inc Copier Lease Jan 2025-SMCC 01/24/2025 0 148.11 Vendor Subtotal: 203.95
101-60-4316-0000 CopyFree Technology Inc Copier Usages Charge 9/17/24-12/16/ 01/10/2025 0 104.37 101-60-4316-0000 CopyFree Technology Inc Copier Contract Base Rate Charge 12/ 01/10/2025 0 28.41 101-60-4316-0000 CopyFree Technology Inc Copier Contract Base Charge 1/11/25-2 01/24/2025 0 228.39 Vendor Subtotal: 361.17
101-60-4324-0000 Southwest Mobile Storage Inc Stoneman Storage Unit 12/17/24-1/13/ 01/10/2025 0 68.99 101-60-4324-0000 Southwest Mobile Storage Inc Stoneman Storage Unit 1/14/25-2/10/2 01/24/2025 0 68.99 Vendor Subtotal 137 98
101-60-4376-0000 Office Depot Office Supplies 01/10/2025 20424 78.18 Vendor Subtotal 78 18
101-60-4376-0000 U.S. Bank Office Depot-Office Supplies 01/27/2025 20506 7.65 101 60 4376 0000 U S Bank Amazon Office Supplies 01/27/2025 20506 21 79 101-60-4376-0000 U.S. Bank Refund 01/27/2025 20506 -19.70 Vendor Subtotal: 9.74
101-62-4376-0000 U.S. Bank Ralphs-Thanksgiving Break Camp Sup 01/27/2025 20506 22.06 101-62-4376-0000 U.S. Bank KA Prod-Lil Learners Santa 01/27/2025 20506 325.00 101-62-4376-0000 U.S. Bank Lakeshore Learning-Lil Learners Holid 01/27/2025 20506 34.61 101-62-4376-0000 U.S. Bank Amazon-Thanksgiving Break Camp Su 01/27/2025 20506 78.21 101-62-4376-0000 U.S. Bank Amazon-Thanksgiving Break Camp Su 01/27/2025 20506 29.76 101-62-4376-0000 U.S. Bank OTC Brands-Lil Learners Supplies 01/27/2025 20506 162.48 Vendor Subtotal: 652.12
101-64-4376-0000 U.S. Bank Arcadia Party Rentals-Happy Hour Lin 01/27/2025 20506 233.00 101-64-4376-0000 U.S. Bank Sam's Club-Senior Connection Supplie 01/27/2025 20506 61.00 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 17 PAGE 136 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 294.00
101-66-4150-0000 Totally Rad Video Games LLC Hero Blast Laser Tag-Family Night 1/1 01/10/2025 20443 1,000.00 Vendor Subtotal: 1,000.00
101-66-4150-0000 U.S. Bank KA Productions-Performers for Home 01/27/2025 20506 914.50 101-66-4150-0000 U.S. Bank KA Productions Performers for Home 01/27/2025 20506 914.50 Vendor Subtotal: 1,829.00
101-66-4356-0000 U.S. Bank Alliant Insurance-Track Meet Insuranc 01/27/2025 20506 362.00 Vendor Subtotal: 362.00
101-66-4376-0000 U.S. Bank Amazon-Credit 01/27/2025 20506 -27.36 101-66-4376-0000 U.S. Bank Amazon-Alien Family Night Supplies 01/27/2025 20506 43.75 101-66-4376-0000 U.S. Bank Hobby Lobby- Home for Holiday Dec 01/27/2025 20506 291.92 101-66-4376-0000 U.S. Bank Costco-Hotdog for Home for Holiday 01/27/2025 20506 992.25 101-66-4376-0000 U.S. Bank Hobby Lobby- Home for Holiday Batt 01/27/2025 20506 103.44 101-66-4376-0000 U.S. Bank Amazon-Valentine Grams Supplies 01/27/2025 20506 108.64 101-66-4376-0000 U.S. Bank Amazon-Valentine Grams Supplies 01/27/2025 20506 147.08 101-66-4376-0000 U.S. Bank Trader Joe's- Home for the Holiday De 01/27/2025 20506 162.97 101-66-4376-0000 U.S. Bank Huntington Store-Light Up San Marino 01/27/2025 20506 100.00 101-66-4376-0000 U.S. Bank Amazon-Alien Family Night Supplies 01/27/2025 20506 30.62 101-66-4376-0000 U.S. Bank In Its Time Pasadena-Flowers for Hom 01/27/2025 20506 98.55 101-66-4376-0000 U.S. Bank Amazon-Alien Family Night Supplies 01/27/2025 20506 118.16 101-66-4376-0000 U.S. Bank Amazon-Credit 01/27/2025 20506 -153.29 101-66-4376-0000 U.S. Bank Wal-Mart-Home for Holiday Prizes 01/27/2025 20506 25.35 101-66-4376-0000 U.S. Bank Trader Joe's- Home for the Holiday De 01/27/2025 20506 28.64 101-66-4376-0000 U.S. Bank Armstrong- Trees for Home for Holida 01/27/2025 20506 132.28 101-66-4376-0000 U.S. Bank 4 Leaf Printing-Light Up San Marino Y 01/27/2025 20506 105.23 101-66-4376-0000 U.S. Bank Target-Candy for Home for Holidays 01/27/2025 20506 20.00 101-66-4376-0000 U.S. Bank Amazon- Podium Light for Home for H 01/27/2025 20506 28.46 101-66-4376-0000 U.S. Bank Kites in the Sky-Kite Making Kits 01/27/2025 20506 182.03 101-66-4376-0000 U.S. Bank Amazon-Valentine Grams Supplies 01/27/2025 20506 118.93 101-66-4376-0000 U.S. Bank Julienne-Light Up San Marino Gift Ca 01/27/2025 20506 50.00 101-66-4376-0000 U.S. Bank Meat & Essentials-Light Up San Marin 01/27/2025 20506 50.00 101-66-4376-0000 U.S. Bank Amazon-Credit 01/27/2025 20506 -27.36 101-66-4376-0000 U.S. Bank Hobby Lobby- Home for Holiday LED 01/27/2025 20506 54.46 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 18 PAGE 137 of 174
Account Number Vendor Description GL Date Check No Amount PO No 101-66-4376-0000 U.S. Bank Fun Express-Valentine Grams Supplies 01/27/2025 20506 177.29 101-66-4376-0000 U.S. Bank Smart & Final-Home for Holidays Hot 01/27/2025 20506 45.17 Vendor Subtotal: 3,007.21
101-70-4150-0000 Alliant Insurance Services Inc SMCC and Lacy Park Group Rental In 01/10/2025 20405 3,306.00 Vendor Subtotal: 3,306.00
101-70-4150-0000 U.S. Bank IMS Refrigeration-Ice Maker & Fridge 01/27/2025 20506 543.83 101-70-4150-0000 U.S. Bank IMS Refrigeration-Ice Maker & Fridge 01/27/2025 20506 543.83 Vendor Subtotal: 1,087.66
101-70-4376-0000 U.S. Bank Westlake Ace Hardware-TV Install Sup 01/27/2025 20506 23.45 101-70-4376-0000 U.S. Bank B & H Photo- Audio Speaker Antenna 01/27/2025 20506 18.17 101 70 4376 0000 U S Bank CVS/Pharmacy-Council Members Hea CC 01/27/2025 20506 10 49 Vendor Subtotal: 52.11
101 70 4500 4950 The Gas Company Gas Service Nov Dec 2024 SMCC 01/10/2025 20440 40 98 101-70-4500-4950 The Gas Company Gas Service Nov-Dec 2024-Thurnher 01/10/2025 20440 74.41 101-70-4500-4950 The Gas Company Gas Service Nov-Dec 2024-Stoneman 01/10/2025 20440 43.53 Vendor Subtotal: 158.92
101-90-4150-0000 Quench USA, Inc Drinking Water Service Jan 2025-Libra 01/10/2025 20426 50.59 Vendor Subtotal: 50.59
101-90-4150-0500 Imperial County Office of Education Public Internet July-Sept 2024 01/24/2025 20473 2,600.85 Vendor Subtotal: 2,600.85
101-90-4150-0500 mk Solutions Gate Tracker Subscription Jan-Dec 202 01/24/2025 20477 264.00 101-90-4150-0500 mk Solutions Staff Station Subscription Jan-Dec 202 01/24/2025 20477 582.00 101-90-4150-0500 mk Solutions LibSoft Plus Subscription Jan-Dec 202 01/24/2025 20477 793.00 101-90-4150-0500 mk Solutions RFID Subscription Jan-Dec 2025 01/24/2025 20477 2,255.00 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 19 PAGE 138 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 3,894.00
101-90-4376-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Oct- 01/24/2025 20461 8.83 Vendor Subtotal: 8.83
101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 17.96 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 36.40 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 29.08 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 40.82 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 57.82 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 16.49 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 21.86 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 26.66 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 6.50 101-90-4376-0000 U.S. Bank Amazon-Measuring Cups 01/27/2025 20506 14.03 101-90-4376-0000 U.S. Bank Office Depot-Office Supplies 01/27/2025 20506 14.41 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 10.80 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 7.33 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 27.96 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 25.86 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 14.10 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 32.74 Vendor Subtotal: 400.82
101-90-4412-0000 U.S. Bank USPS-Postage 01/27/2025 20506 418.40 Vendor Subtotal: 418.40
101-90-4500-4950 The Gas Company Gas Service Nov-Dec 2024-Library 01/10/2025 20440 105.18 Vendor Subtotal: 105.18
101-90-4500-9025 AT&T Phone Service Nov-Dec 2024-Library 01/10/2025 20407 142.96 Vendor Subtotal: 142.96
101-91-4370-0335 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Oct- 01/24/2025 20461 33.73 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 20 PAGE 139 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 33.73
101-91-4370-0335 Ingram Library Services Books 01/10/2025 0 44.43 101-91-4370-0335 Ingram Library Services Books 01/10/2025 0 102.53 101-91-4370-0335 Ingram Library Services Books 01/24/2025 0 19.67 101-91-4370-0335 Ingram Library Services Books 01/24/2025 0 41.81 101-91-4370-0335 Ingram Library Services Books 01/24/2025 0 43.13 101-91-4370-0335 Ingram Library Services Books 01/24/2025 0 28.04 101-91-4370-0335 Ingram Library Services Books 01/24/2025 0 199.12 101-91-4370-0335 Ingram Library Services Books 01/24/2025 0 35.26 Vendor Subtotal: 513.99
101-91-4370-0335 Matthew Bender & Co Inc Books 01/24/2025 20476 255.25 Vendor Subtotal: 255.25
101-91-4370-0335 U.S. Bank Amazon-Oxford Dictionary 01/27/2025 20506 54.18 Vendor Subtotal: 54.18
101-91-4370-0335 Thomson Reuters-West Publishing C Books 01/24/2025 20504 153.30 Vendor Subtotal: 153.30
101-91-4370-1985 Encyclopaedia Britannica Inc Britannica Library Subscription 1/1/25 01/10/2025 0 1,000.00 Vendor Subtotal: 1,000.00
101-91-4370-6805 EBSCO Information Services Magazine Subscription 2025 01/24/2025 20468 4,685.33 Vendor Subtotal: 4,685.33
101-91-4370-6805 Senseio Bookstore Inc Chinese Magazine Subscription 5/24-4 01/10/2025 20432 2,898.00 Vendor Subtotal: 2,898.00
101-92-4370-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Oct- 01/24/2025 20461 7.21 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 21 PAGE 140 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 7.21
101-92-4370-0000 Ingram Library Services Books 01/10/2025 0 13.45 101-92-4370-0000 Ingram Library Services Books 01/10/2025 0 422.49 101-92-4370-0000 Ingram Library Services Books 01/10/2025 0 18.86 101-92-4370-0000 Ingram Library Services Books 01/10/2025 0 12.68 101-92-4370-0000 Ingram Library Services Books 01/10/2025 0 178.28 101-92-4370-0000 Ingram Library Services Books 01/10/2025 0 26.88 101-92-4370-0000 Ingram Library Services Books 01/10/2025 0 617.17 101-92-4370-0000 Ingram Library Services Books 01/10/2025 0 30.14 101-92-4370-0000 Ingram Library Services Books 01/10/2025 0 16.50 101-92-4370-0000 Ingram Library Services Books 01/10/2025 0 81.33 101-92-4370-0000 Ingram Library Services Books 01/10/2025 0 13.56 101-92-4370-0000 Ingram Library Services Books 01/10/2025 0 51.86 101-92-4370-0000 Ingram Library Services Books 01/10/2025 0 5.28 101-92-4370-0000 Ingram Library Services Books 01/24/2025 0 53.48 101-92-4370-0000 Ingram Library Services Books 01/24/2025 0 44.78 101-92-4370-0000 Ingram Library Services Books 01/24/2025 0 11 06 101-92-4370-0000 Ingram Library Services Books 01/24/2025 0 56.38 101-92-4370-0000 Ingram Library Services Books 01/24/2025 0 13.14 101-92-4370-0000 Ingram Library Services Books 01/24/2025 0 45.24 101-92-4370-0000 Ingram Library Services Books 01/24/2025 0 39.93 101-92-4370-0000 Ingram Library Services Books 01/24/2025 0 26.60 101-92-4370-0000 Ingram Library Services Books 01/24/2025 0 9.45 Vendor Subtotal: 1,788.54
101-92-4370-0000 U.S. Bank Amazon-Books 01/27/2025 20506 8.75 101-92-4370-0000 U.S. Bank Amazon-Books 01/27/2025 20506 13.13 101-92-4370-0000 U.S. Bank Amazon-Books 01/27/2025 20506 20.74 Vendor Subtotal: 42.62
101-92-4370-0000 World Book Inc Encyclopedia 2025 01/24/2025 20505 1,378.61 Vendor Subtotal: 1,378.61
Subtotal for Fund: 101 342,386.55
102-00-2010-0000 CA State Disbursement Unit PR Batch 00701.01.2025 Earnings Wit 01/03/2025 0 487.58 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 22 PAGE 141 of 174
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2010-0000 CA State Disbursement Unit PR Batch 00702.01.2025 Earnings Wit 01/17/2025 0 487.58 Vendor Subtotal: 975.16
102-00-2010-0000 State Franchise Tax Board PR Batch 00701.01.2025 Earnings Wit 01/03/2025 20433 100.00 102-00-2010-0000 State Franchise Tax Board PR Batch 00701.01.2025 Earnings Wit 01/03/2025 20434 114.52 102-00-2010-0000 State Franchise Tax Board PR Batch 00702.01.2025 Earnings Wit 01/17/2025 20487 123.14 102-00-2010-0000 State Franchise Tax Board PR Batch 00702.01.2025 Earnings Wit 01/17/2025 20488 100.00 Vendor Subtotal 437 66
102-00-2011-0000 American Fidelity Assurance PR Batch 00702.01.2025 Cancer Insur 01/17/2025 0 222.92 102 00 2011 0000 American Fidelity Assurance PR Batch 00702.01.2025 Critical Illne 01/17/2025 0 71 88 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.01.2025 Cancer Insur 01/17/2025 0 80.00 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.01.2025 Accident Ins 01/17/2025 0 67.98 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.01.2025 Group Hospt 01/17/2025 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.01.2025 Disability ST 01/17/2025 0 1,197.54 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.01.2025 Accident Ins 01/17/2025 0 494.95 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.01.2025 Life Insuranc 01/17/2025 0 1,585.64 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.01.2025 Cancer Insur 01/03/2025 0 222.92 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.01.2025 Cancer Insur 01/03/2025 0 80.00 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.01.2025 Accident Ins 01/03/2025 0 494.95 102 00 2011 0000 American Fidelity Assurance PR Batch 00701.01.2025 Disability ST Tax 01/03/2025 0 1,197 54 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.01.2025 Critical Illne 01/03/2025 0 71.88 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.01.2025 Life Insuranc 01/03/2025 0 1,585.64 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.01.2025 Group Hospt 01/03/2025 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.01.2025 Accident Ins 01/03/2025 0 67.98 Vendor Subtotal: 7,472.94
102-00-2011-0000 Texas Life Insurance Company PR Batch 00701.12.2024 Texas Life A 12/06/2024 20439 172.92 102-00-2011-0000 Texas Life Insurance Company PR Batch 00702.12.2024 Texas Life A 12/20/2024 20439 172.92 102-00-2011-0000 Texas Life Insurance Company PR Batch 00702.01.2025 Texas Life A 01/17/2025 20495 497.15 102-00-2011-0000 Texas Life Insurance Company PR Batch 00701.01.2025 Texas Life A 01/03/2025 20495 497.28 Vendor Subtotal: 1,340.27
102-00-2011-0000 Transamerica Life Insurance PR Batch 00701.12.2024 Life Insuranc 12/06/2024 20442 97.80 102-00-2011-0000 Transamerica Life Insurance PR Batch 00702.12.2024 Life Insuranc 12/20/2024 20442 97.80 102-00-2011-0000 Transamerica Life Insurance PR Batch 00702.01.2025 Life Insuranc 01/17/2025 20498 97.80 102 00 2011 0000 Transamerica Life Insurance PR Batch 00701.01.2025 Life Insuranc am a 01/03/2025 20498 97 80 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 23 PAGE 142 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 391.20
102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00701.01.2025 Deferred Com 01/03/2025 0 490.40 102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00702.01.2025 Deferred Com 01/17/2025 0 490.40 Vendor Subtotal: 980.80
102-00-2012-3190 TIAA-Cref Financial Services Adjustment Deferred Comp Payroll 1/ 01/10/2025 0 -22.50 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.01.2025 Deferred Com 01/03/2025 0 302.95 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.01.2025 Deferred Com 01/03/2025 0 16,907.87 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.01.2025 Deferred Com 01/03/2025 0 703.95 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.01.2025 Deferred Com 01/03/2025 0 1,838.77 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.01.2025 Deferred Com 01/17/2025 0 1,838.77 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.01.2025 Deferred Com 01/17/2025 0 826.71 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.01.2025 Deferred Com 01/17/2025 0 302.95 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.01.2025 Deferred Com 01/17/2025 0 16,967.87 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.01.2025 Deferred Com 01/17/2025 0 6,325.00 Vendor Subtotal: 45,992.34
102-00-2012-6050 U.S. Bank PR Batch 00701.01.2025 PARS Emplo 01/03/2025 0 736.75 102-00-2012-6050 U.S. Bank PR Batch 00701.01.2025 PARS Emplo 01/03/2025 0 736.75 102-00-2012-6050 U.S. Bank PR Batch 00702.01.2025 PARS Emplo 01/17/2025 0 671.91 102-00-2012-6050 U.S. Bank PR Batch 00702.01.2025 PARS Emplo 01/17/2025 0 671.91 102-00-2012-6050 U.S. Bank PR Batch 00703.01.2025 PARS Emplo 01/31/2025 0 856.51 102-00-2012-6050 U.S. Bank PR Batch 00703.01.2025 PARS Emplo 01/31/2025 0 856.51 Vendor Subtotal: 4,530.34
102-00-2012-6160 PERS PR Batch 00701.01.2025 PERS Emplo 01/03/2025 0 77,369.97 102-00-2012-6160 PERS PR Batch 00701.01.2025 PERS Surviv 01/03/2025 0 102.30 102-00-2012-6160 PERS PR Batch 00701.01.2025 PERS Buy B 01/03/2025 0 103.41 102-00-2012-6160 PERS PR Batch 00701.01.2025 PERS Emplo 01/03/2025 0 666.95 102-00-2012-6160 PERS PR Batch 00701.01.2025 PERS Emplo 01/03/2025 0 45,618.66 102-00-2012-6160 PERS PR Batch 00702.01.2025 PERS Emplo 01/17/2025 0 567.73 102-00-2012-6160 PERS PR Batch 00702.01.2025 PERS Emplo 01/17/2025 0 48,968.44 102-00-2012-6160 PERS PR Batch 00702.01.2025 PERS Buy B 01/17/2025 0 103.41 102-00-2012-6160 PERS PR Batch 00702.01.2025 PERS Emplo 01/17/2025 0 80,629.29 102-00-2012-6160 PERS PR Batch 00702.01.2025 PERS Surviv 01/17/2025 0 104.16 102-00-2012-6160 PERS PR Batch 00706.01.2025 PERS Surviv 01/17/2025 0 0.93 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 24 PAGE 143 of 174
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2012-6160 PERS PR Batch 00706.01.2025 PERS Emplo 01/17/2025 0 81.30 102-00-2012-6160 PERS PR Batch 00706.01.2025 PERS Emplo 01/17/2025 0 82.00 Vendor Subtotal: 254,398.55
102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00701.01.2025 Retirement H 01/03/2025 0 607.80 102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00702.01.2025 Retirement H 01/17/2025 0 607.80 Vendor Subtotal: 1,215.60
102-00-2014-0000 Humana Insurance Co PR Batch 00701.12.2024 Life Optiona 12/06/2024 20472 640.67 102-00-2014-0000 Humana Insurance Co PR Batch 00702.12.2024 Life Optiona 12/20/2024 20472 623.96 102 00 2014 0000 Humana Insurance Co PR Batch 00702 12 2024 Life Optiona 12/20/2024 20472 16 72 102-00-2014-0000 Humana Insurance Co Adjustment Premium Jan 2025 01/24/2025 20472 229.05 Vendor Subtotal: 1,510.40
102-00-2015-0000 CA Law Enforcement Assn PR Batch 00702.12.2024 Police Dept L 12/20/2024 20412 896.00 Vendor Subtotal: 896.00
102-00-2015-0000 Mutual of Omaha PR Batch 00702.01.2025 Short Term D 01/17/2025 20478 306.03 Vendor Subtotal: 306.03
102-00-2016-0000 PERS (Medical) PR Batch 00702.01.2025 PERS Platinu 01/17/2025 0 48,527.25 102-00-2016-0000 PERS (Medical) PR Batch 00702.01.2025 Blue Shield T 01/17/2025 0 1,919.09 102-00-2016-0000 PERS (Medical) PR Batch 00702.01.2025 Anthem Blue 01/17/2025 0 7,518.42 102-00-2016-0000 PERS (Medical) PR Batch 00702.01.2025 Blue Shield A 01/17/2025 0 9,776.07 102-00-2016-0000 PERS (Medical) PR Batch 00702.01.2025 SHARP 01/17/2025 0 2,257.97 102-00-2016-0000 PERS (Medical) PR Batch 00702.01.2025 Kaiser Perma 01/17/2025 0 62,123.14 102-00-2016-0000 PERS (Medical) PR Batch 00702.01.2025 PERS Gold ( 01/17/2025 0 1,736.30 102-00-2016-0000 PERS (Medical) PR Batch 00702.01.2025 UnitedHealth 01/17/2025 0 1,732.80 102-00-2016-0000 PERS (Medical) PR Batch 00702.01.2025 Peace Office 01/17/2025 0 2,484.00 102 00 2016 0000 PERS (Medical) PR Batch 00702 01 2025 UnitedHealth 01/17/2025 y 0 3,025 12 102-00-2016-0000 PERS (Medical) PR Batch 00702.01.2025 Health Net S 01/17/2025 0 3,286.24 102-00-2016-0000 PERS (Medical) PR Batch 00702.01.2025 Anthem Blue 01/17/2025 0 34,734.04 102-00-2016-0000 PERS (Medical) PR Batch 00706.01.2025 Anthem Blue 01/17/2025 0 916.88 Vendor Subtotal: 180,037.32
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 25 PAGE 144 of 174
Account Number Vendor Description GL Date Check No Amount PO No 102 00 2017 0000 Ameritas Life Insurance Corp Adjustment Premium Jan 2025 01/24/2025 20455 26 76 102-00-2017-0000 Ameritas Life Insurance Corp PR Batch 00702.01.2025 Ameritas - V 01/17/2025 20455 1,805.84 102-00-2017-0000 Ameritas Life Insurance Corp PR Batch 00706.01.2025 Ameritas - V 01/17/2025 20455 9.84 Vendor Subtotal: 1,842.44
102-00-2020-0000 Delta Dental of California Adjustment Premium Jan 2025 01/10/2025 20416 1,022.66 102-00-2020-0000 Delta Dental of California PR Batch 00702.12.2024 Delta Dental 12/20/2024 20416 8,821.02 Vendor Subtotal: 9,843.68
102-00-2020-0000 Delta Dental Insurance Company Adjustment Premuim Jan 2025 01/10/2025 20417 41.91 102-00-2020-0000 Delta Dental Insurance Company PR Batch 00702.12.2024 Delta Dental 12/20/2024 20417 386.07 Vendor Subtotal: 427.98
102-00-2024-2530 San Marino Firefighters Assn PR Batch 00701.01.2025 Firefighter D 01/03/2025 0 950.68 102-00-2024-2530 San Marino Firefighters Assn PR Batch 00702.01.2025 Firefighter D 01/17/2025 0 950.68 Vendor Subtotal: 1,901.36
102-00-2024-2750 San Marino City Employees Assn PR Batch 00701.01.2025 San Marino C 01/03/2025 0 420.00 102-00-2024-2750 San Marino City Employees Assn PR Batch 00702.01.2025 San Marino C 01/17/2025 0 405.00 102-00-2024-2750 San Marino City Employees Assn PR Batch 00706.01.2025 San Marino C 01/17/2025 0 15.00 Vendor Subtotal: 840.00
102-00-2024-2850 San Marino Supervisory Employee A PR Batch 00701.01.2025 SM Supervis 01/03/2025 0 255.00 102-00-2024-2850 San Marino Supervisory Employee A PR Batch 00702.01.2025 SM Supervis 01/17/2025 0 255.00 Vendor Subtotal: 510.00
102-00-2024-6490 San Marino Police Officers Asn PR Batch 00701.01.2025 San Marino P 01/03/2025 0 903.24 102-00-2024-6490 San Marino Police Officers Asn PR Batch 00702.01.2025 San Marino P 01/17/2025 0 903.24 Vendor Subtotal 1,806 48
102-00-2032-0000 American Fidelity Assurance PR Batch 00702.01.2025 Dep Care/12 01/17/2025 0 624.99 102 00 2032 0000 American Fidelity Assurance PR Batch 00701.01.2025 Dep Care/12 01/03/2025 0 624 99 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 26 PAGE 145 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,249.98
102-00-2036-0000 American Fidelity Assurance PR Batch 00702.01.2025 Flexible Spen 01/17/2025 0 1,328.28 102-00-2036-0000 American Fidelity Assurance PR Batch 00701.01.2025 Flexible Spen 01/03/2025 0 1,328.28 Vendor Subtotal: 2,656.56
Subtotal for Fund: 102 521,563.09
103-30-3331-3550 Department of Justice Live Scans Nov 2024 01/24/2025 20466 514.00 Vendor Subtotal: 514.00
103-30-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Jan 2025 01/24/2025 20455 26.76 Vendor Subtotal: 26.76
103-30-4010-0000 CA Law Enforcement Assn Adjustment Premium Jan 2025 01/10/2025 20412 -224.00 Vendor Subtotal: -224.00
103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 12/8/2 01/24/2025 0 9,325.86 Vendor Subtotal: 9,325.86
103-30-4150-0000 Pasadena Humane Society Animal Control Service Dec 2024 01/24/2025 0 7,589.62 Vendor Subtotal: 7,589.62
103-30-4150-0000 Phoenix Group Information Systems Citations Processing Fees 01/24/2025 0 1,195.34 Vendor Subtotal: 1,195.34
103-30-4150-0000 Superior Court of California County Revenue Distribution County Fees Nov 01/10/2025 20437 792.50 Vendor Subtotal: 792.50
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 27 PAGE 146 of 174
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4150-0000 Vital Medical Service, LLC Blood Withdrawal Prebooking-Dec 20 01/24/2025 0 337.00 Vendor Subtotal: 337.00
103-30-4150-0500 Everbridge Inc Nixle Engage Subscription 12/17/24-1 01/10/2025 0 2,575.00 Vendor Subtotal: 2,575.00
103-30-4150-0500 U.S. Bank Apple.com-ICloud Storage-PD 01/27/2025 20506 0.99 Vendor Subtotal: 0.99
103-30-4316-0000 Canon Financial Services Inc Copier Lease Dec 2024-PD 01/10/2025 0 199.80 Vendor Subtotal: 199.80
103-30-4316-0000 CopyFree Technology Inc Copier Contract Base Charge 1/6/25-2 01/24/2025 0 206.44 Vendor Subtotal: 206.44
103-30-4316-0000 U.S. Bank Axon-Taser Cartridge Battery Packs 01/27/2025 20506 946.08 Vendor Subtotal: 946.08
103-30-4376-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Oct- 01/24/2025 20461 12.20 Vendor Subtotal: 12.20
103-30-4376-0000 Remington Pure Drinking Water Service Jan 2025-PD 01/24/2025 20492 38.00 Vendor Subtotal: 38.00
103-30-4376-0000 U.S. Bank Amazon-Scanner for Detectives 01/27/2025 20506 142.30 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 195.53 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 01/27/2025 20506 30.73 103-30-4376-0000 U.S. Bank Engraving N Thing -25 Years of Servic 01/27/2025 20506 51.72 103 30 4376 0000 U S Bank Vina Engraving-Detective Name Plate 01/27/2025 20506 38 59 103-30-4376-0000 U.S. Bank Supplies 01/27/2025 20506 83.92 103-30-4376-0000 U.S. Bank Amazon-AA Batteries 01/27/2025 20506 27.45 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 28 PAGE 147 of 174
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4376-0000 U.S. Bank Engraving N Thing -25 Years of Servic 01/27/2025 20506 157.84 Vendor Subtotal: 728.08
103-30-4376-0175 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Oct- 01/24/2025 20461 41.66 Vendor Subtotal: 41.66
103-30-4376-0200 U.S. Bank Ralphs-Community Meeting Snacks & 01/27/2025 20506 27.67 103-30-4376-0200 U.S. Bank Geiger-Coffee with a Cop Banner 01/27/2025 20506 561.47 103-30-4376-0200 U.S. Bank Shutterfly-Stationery Cards 01/27/2025 20506 279.21 103-30-4376-0200 U.S. Bank Starbucks-Community Meeting Coffee 01/27/2025 20506 22.00 Vendor Subtotal 890 35
103-30-4396-0000 U.S. Bank IACP-Membership Cmdr.Qureshi 01/27/2025 20506 135.00 103 30 4396 0000 U S Bank IACP Membership Cmdr Blonde 01/27/2025 20506 220 00 103-30-4396-0000 U.S. Bank IACP-Wellness Committee Membersh 01/27/2025 20506 125.00 103-30-4396-0000 U.S. Bank Police Executive Research-Membershi 01/27/2025 20506 270.00 Vendor Subtotal: 750.00
103-30-4415-0000 Sylvia Ramirez Reissue Lost Check-Training Commut 01/10/2025 20428 8.00 103-30-4415-0000 Sylvia Ramirez Reissue Lost Check-Training Mileage 01/10/2025 20428 28.14 Vendor Subtotal: 36.14
103-30-4415-0000 Jesse Ruiz Training-Mileage 1/15/25-1/17/25 01/10/2025 20429 104.30 103-30-4415-0000 Jesse Ruiz Training-Commuter Lunch (3) 1/15/25 01/10/2025 20429 24.00 Vendor Subtotal: 128.30
103-30-4415-0000 U.S. Bank Blue Gold-Training Sgt.Wilson 01/27/2025 20506 250.00 Vendor Subtotal: 250.00
103-30-4420-0000 U.S. Bank Canva-Business Cards -PD 01/27/2025 20506 70.00 103-30-4420-0000 U.S. Bank Canva-Business Cards PD 01/27/2025 20506 380.00 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 29 PAGE 148 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 450.00
103-30-4436-0000 Robert Patrick Sanderson Background Check-Police Officer App 01/24/2025 20484 1,700.00 Vendor Subtotal: 1,700.00
103-30-4436-0000 Susan Saxe-Clifford PH.D. Inc Psychological Evaluation-Police Offic 01/24/2025 20485 400.00 Vendor Subtotal: 400.00
103-30-4468-0000 U.S. Bank CA Police Chief Assoc.-Technology Su 01/27/2025 20506 150.00 103-30-4468-0000 U.S. Bank CA Police Chiefs-Training Cmdr.Blon 01/27/2025 20506 200.00 103-30-4468-0000 U.S. Bank Pharos Burgers-Food for Supervisor Tr 01/27/2025 20506 125.78 Vendor Subtotal: 475.78
103-30-4480-0000 U.S. Bank Hertz- Car Rental for Cmdr.Qureshi fo 01/27/2025 20506 129.07 103-30-4480-0000 U.S. Bank Southwest Airlines-Flight for Cmdr.Qu 01/27/2025 20506 37.14 103-30-4480-0000 U.S. Bank CA Police Chief Assoc.-Conference Ch 01/27/2025 20506 825.00 Vendor Subtotal: 991.21
103-30-4492-0003 Entenmann-Rovin Co Detective Badge 01/10/2025 20418 156.27 103-30-4492-0003 Entenmann-Rovin Co Badge 01/24/2025 20469 156.27 Vendor Subtotal: 312.54
103-30-4492-0003 U.S. Armor Corporation Tactical Carrier Vest Sgt.Wu 01/24/2025 20500 564.81 Vendor Subtotal: 564.81
103-30-4492-0003 U.S. Bank Pasadena Embroidery-Detective Unifo 01/27/2025 20506 183.25 103-30-4492-0003 U.S. Bank Keystone-Dispatch Ceja Uniform 01/27/2025 20506 337.14 103-30-4492-0003 U.S. Bank Pasadena Embroidery-PD Work Polo S 01/27/2025 20506 183.25 Vendor Subtotal: 703.64
103-30-4500-4950 The Gas Company Gas Service Nov-Dec 2024-PD 01/10/2025 20440 102.88 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 30 PAGE 149 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 102.88
103-30-4500-9025 AT&T Phone Service Dec 2024-Jan 2025-PD 01/24/2025 20458 2,384.18 Vendor Subtotal: 2,384.18
103-30-4500-9025 AT&T Mobility Mifi Service Dec 2024 (Chief Incontro 01/24/2025 20459 40.24 Vendor Subtotal: 40.24
103-30-4500-9025 Charter Communications Internet Cable Service 12/1/24-12/31/2 01/10/2025 20441 239.83 103-30-4500-9025 Charter Communications Cable Internet Service 1/1/25-1/31/25- 01/24/2025 20496 120.05 Vendor Subtotal: 359.88
103-30-4508-0000 Ford of Montebello Hoses Car #2 01/24/2025 20470 725.40 103-30-4508-0000 Ford of Montebello Seat Covers 01/24/2025 20470 1,634.57 Vendor Subtotal: 2,359.97
103-30-4508-0000 Hi Quality Auto Body Inc Door Pillars- Car #18 01/24/2025 0 1,566.61 Vendor Subtotal: 1,566.61
103-30-4508-0000 U.S. Bank Antrim's-Keys 01/27/2025 20506 16.54 103-30-4508-0000 U.S. Bank Home Depot-Velcro for PD Cars 01/27/2025 20506 29.75 Vendor Subtotal: 46.29
103-34-3330-0000 Carlos Osegueda Refund-Certificate of Occupancy Inspe 01/10/2025 20402 140.00 Vendor Subtotal: 140.00
103-34-3332-0000 Noridian Medicare JE Part B Refund Refund-Paramedic Service 01/10/2025 20393 485.58 Vendor Subtotal: 485.58
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 31 PAGE 150 of 174
Account Number Vendor Description GL Date Check No Amount PO No 103-34-3332-0000 Optumcare Management, LLC Refund-Paramedic Refund 01/10/2025 20395 525.78 Vendor Subtotal: 525.78
103-34-3332-0000 Blue Cross of California Refund-Paramedic Service 01/10/2025 20396 123.87 Vendor Subtotal: 123.87
103-34-3332-0000 Alhambra Hospital Medical Center Refund-Paramedic Service 01/10/2025 20397 220.80 Vendor Subtotal: 220.80
103-34-3332-0000 Alignment Health Plan Refund-Paramedic Service 01/10/2025 20398 522.95 Vendor Subtotal: 522.95
103-34-3332-0000 Jacoby & Meyers Refund-Paramedic Service 01/10/2025 20399 118.20 103-34-3332-0000 Jacoby & Meyers Refund-Paramedic Service 01/10/2025 20399 540.76 Vendor Subtotal: 658.96
103-34-3332-0000 Karinna Chung Refund-Paramedic Service 01/10/2025 20400 267.05 Vendor Subtotal: 267.05
103-34-4010-0000 Mutual of Omaha Adjustment Premium Jan 2025 01/24/2025 20478 92.41 Vendor Subtotal: 92.41
103-34-4150-0000 City of Glendale Verdugo Fire Dispatch 1/1/25-6/30/25 01/24/2025 20462 55,138.00 Vendor Subtotal: 55,138.00
103-34-4150-0000 Department of Health Care Service- PP-Gemt FY 2025 1st Payment 01/10/2025 0 14,129.78 Vendor Subtotal: 14,129.78
103-34-4150-0000 EMS QI Partners, LLC EMS Qi & Education Dec 2024 01/24/2025 0 2,330.00 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 32 PAGE 151 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 2,330.00
103-34-4150-0000 Stericycle Inc Medical Waste Pick up 1/1/25-3/31/25 01/24/2025 20493 163.69 Vendor Subtotal: 163.69
103-34-4150-0000 Wittman Enterprises LLC Paramedic Billing Service Oct 2024 01/10/2025 0 3,531.47 103-34-4150-0000 Wittman Enterprises LLC Paramedic Billing Service Nov 2024 01/24/2025 0 3,842.46 Vendor Subtotal: 7,373.93
103-34-4204-0000 U.S. Bank Star News -Monthly Subscription-FD 01/27/2025 20506 26.00 103-34-4204-0000 U.S. Bank LA Times-Monthly Subscription-FD 01/27/2025 20506 16.00 Vendor Subtotal: 42.00
103-34-4206-0000 U.S. Bank Westlake Ace Hardware-Maintenance 01/27/2025 20506 72.26 103-34-4206-0000 U.S. Bank Amazon-Wall Clock 01/27/2025 20506 49.26 103-34-4206-0000 U.S. Bank Amazon-Wall Clock 01/27/2025 20506 51.96 103 34 4206 0000 U S Bank Amazon Water Filter 01/27/2025 20506 58 59 Vendor Subtotal: 232.07
103 34 4316 0000 Canon Financial Services Inc Copier Lease Dec 2024 FD 01/10/2025 0 124 83 Vendor Subtotal: 124.83
103 34 4376 0000 Bound Tree Medical, LLC Ambulance Supplies 01/10/2025 20411 942 36 103-34-4376-0000 Bound Tree Medical, LLC Duodote Auto-Injector 01/10/2025 20411 3,559.99 Vendor Subtotal: 4,502.35
103-34-4376-0000 Life-Assist Inc Ambulance Supplies 01/10/2025 0 1,149.69 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 01/10/2025 0 2,094.34 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 01/10/2025 0 56.50 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 01/10/2025 0 227.30 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 01/10/2025 0 545.93 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 01/10/2025 0 314.68 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 01/10/2025 0 697.11 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 33 PAGE 152 of 174
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 01/10/2025 0 298.44 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 01/10/2025 0 1,276.05 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 01/10/2025 0 952.09 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 01/24/2025 0 1,476.06 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 01/24/2025 0 379.01 Vendor Subtotal: 9,467.20
103-34-4376-0000 Linde Gas & Equipment In Oxygen 01/10/2025 20423 420.96 103-34-4376-0000 Linde Gas & Equipment In Oxygen 01/10/2025 20423 183.74 103-34-4376-0000 Linde Gas & Equipment In Oxygen 01/10/2025 20423 237.61 Vendor Subtotal: 842.31
103-34-4376-0000 Teleflex LLC Ambulance Supplies 01/10/2025 20438 1,806.75 Vendor Subtotal: 1,806.75
103-34-4376-0000 U.S. Bank Smart & Final-Christmas Drive Candy 01/27/2025 20506 71.37 103-34-4376-0000 U.S. Bank Home Depot-Holiday Wreaths 01/27/2025 20506 47.05 103-34-4376-0000 U.S. Bank Amazon-Planner 01/27/2025 20506 16.63 103-34-4376-0000 U.S. Bank Amazon-Kitchen Knife Holder 01/27/2025 20506 65.65 103-34-4376-0000 U.S. Bank Office Depot-Binders 01/27/2025 20506 79.74 103-34-4376-0000 U.S. Bank Uncle Joes- Food for Sycamore Fire In 01/27/2025 20506 32.00 103-34-4376-0000 U.S. Bank Amazon-Monitor Stand 01/27/2025 20506 72.81 103-34-4376-0000 U.S. Bank Amazon-Flashlights 01/27/2025 20506 477.33 103-34-4376-0000 U.S. Bank Amazon-Flashlights 01/27/2025 20506 477.33 103-34-4376-0000 U.S. Bank Starbucks- Coffee for Sycamore Fire In 01/27/2025 20506 44.00 103-34-4376-0000 U.S. Bank Restaurant Depot-Kitchen Supplies 01/27/2025 20506 38.81 103-34-4376-0000 U.S. Bank Amazon-Monitor Stand 01/27/2025 20506 65.14 Vendor Subtotal: 1,487.86
103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 01/10/2025 0 1,270.55 Vendor Subtotal: 1,270.55
103-34-4396-0000 San Marino City Club Membership Chief Rueda 01/24/2025 20490 225.00 Vendor Subtotal: 225.00
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 34 PAGE 153 of 174
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4399-0000 U.S. Bank First Products-Supply Pocket Tool Pou 01/27/2025 20506 191.33 Vendor Subtotal: 191.33
103-34-4436-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Oct- 01/24/2025 20461 3.10 Vendor Subtotal: 3.10
103-34-4436-0000 U.S. Bank Stonefire Grill-Food for Engineer Exam 01/27/2025 20506 468.76 103-34-4436-0000 U.S. Bank Pharos Burgers-Food for Engineer Exa 01/27/2025 20506 183.28 103-34-4436-0000 U.S. Bank Starbucks Coffee for Engineer Exam 01/27/2025 20506 47.75 103-34-4436-0000 U.S. Bank Ralphs-Snack & Drinks for Engineer E 01/27/2025 20506 178.55 103-34-4436-0000 U.S. Bank Starbucks Coffee for Engineer Exam 01/27/2025 20506 21.90 103-34-4436-0000 U.S. Bank Happy Donuts-Food for Engineer Exa 01/27/2025 20506 42.65 Vendor Subtotal: 942.89
103-34-4452-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Oct- 01/24/2025 20461 6.85 Vendor Subtotal: 6.85
103-34-4460-0003 EAN Service. LLC Strike Team Vehicle Rental 11/8/24-11 01/10/2025 0 737.10 103-34-4460-0003 EAN Service. LLC Strike Team Vehicle Rental 9/10/24-9/2 01/10/2025 0 1,102.53 Vendor Subtotal: 1,839.63
103-34-4468-0000 Primex Clinical Laboratories Lab Work-FD 01/10/2025 20425 983.75 Vendor Subtotal: 983.75
103-34-4468-0000 U.S. Bank NFPA-921 Guide Book 01/27/2025 20506 185.24 Vendor Subtotal: 185.24
103-34-4480-0000 U.S. Bank Starbucks-Food & Coffee DHS Audit 01/27/2025 20506 55.85 Vendor Subtotal: 55.85
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 35 PAGE 154 of 174
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4500-4950 The Gas Company Gas Service Nov-Dec 2024-FD 01/10/2025 20440 530.49 Vendor Subtotal: 530.49
103-34-4500-9025 AT&T Phone Service Nov-Dec 2024-FD 01/10/2025 20407 2,138.48 103-34-4500-9025 AT&T Phone Service Dec 2024-Jan 2025-FD 01/24/2025 20458 2,065.20 Vendor Subtotal: 4,203.68
103-34-4500-9025 AT&T Citywide Internet Service Dec 2024-FD 01/10/2025 20408 184.66 Vendor Subtotal: 184.66
103-34-4500-9025 AT&T Long Distance Long Distance Phone Service-FD 01/10/2025 20409 48.90 Vendor Subtotal: 48.90
103-34-4500-9025 U.S. Bank Ringcentral Fax Line-FD 01/27/2025 20506 23.89 Vendor Subtotal: 23.89
103-34-4500-9025 Verizon Wireless Mobile Computer Service 10/24/24-11 01/10/2025 20444 297.93 103-34-4500-9025 Verizon Wireless Mobile Computer Service 11/24/24-12 01/24/2025 20503 297.87 Vendor Subtotal: 595.80
103-34-4508-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Oct- 01/24/2025 20461 8.91 Vendor Subtotal: 8.91
103-34-4508-0000 O'Reilly Auto Parts EGR Gasket 01/24/2025 0 94.99 Vendor Subtotal: 94.99
103-34-4508-0000 SVT Fleet Service Repair Engine 91 01/10/2025 20431 121.54 Vendor Subtotal: 121.54
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 36 PAGE 155 of 174
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4508-0000 U.S. Bank Amazon-Truck Rear Light 01/27/2025 20506 29.84 103-34-4508-0000 U.S. Bank Amazon-Cleaning Supplies 01/27/2025 20506 10.94 Vendor Subtotal: 40.78
Subtotal for Fund: 103 151,054.15
207-11-4208-8140 San Marino School District SMUSD Prop A Transportation 2024-2 01/10/2025 20436 37,157.00 Vendor Subtotal: 37,157.00
Subtotal for Fund: 207 37,157.00
228-30-4613-0002 LensLock Inc Body Worn Camera 11/1/24-10/31/25 01/24/2025 0 61,947.42 Vendor Subtotal: 61,947.42
Subtotal for Fund: 228 61,947.42
233-30-4613-0001 Skydio, Inc XIO UAS Spotlight 01/10/2025 20435 281.46 Vendor Subtotal: 281.46
Subtotal for Fund: 233 281.46
281-90-4376-0000 U.S. Bank Costco-TV Display for Circulation Co 01/27/2025 20506 367.34 Vendor Subtotal: 367.34
281-91-4376-2575 U.S. Bank Amazon-Glue Sticks 01/27/2025 20506 17.51 Vendor Subtotal: 17.51
281-92-4376-2575 U.S. Bank Amazon-Coffee & Crammin Supplies 01/27/2025 20506 50.90 281-92-4376-2575 U.S. Bank Amazon-Winter Perler Bead Decor Su 01/27/2025 20506 77.63 281-92-4376-2575 U.S. Bank Target-Go with Glow Supplies 01/27/2025 20506 43.25 281 92 4376 2575 U S Bank Micheals Store-Go with Glow Supplie 01/27/2025 20506 102 47 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 37 PAGE 156 of 174
Account Number Vendor Description GL Date Check No Amount PO No 281-92-4376-2575 U.S. Bank Target-Refund 01/27/2025 20506 -0.20 281-92-4376-2575 U.S. Bank Amazon-Go with Glow Supplies 01/27/2025 20506 43.90 281-92-4376-2575 U.S. Bank Von's-Go with Glow Supplies 01/27/2025 20506 25.97 281-92-4376-2575 U.S. Bank Amazon-Go with Glow Supplies 01/27/2025 20506 178.89 281-92-4376-2575 U.S. Bank Party City-Go with Glow Supplies 01/27/2025 20506 3.31 281-92-4376-2575 U.S. Bank Amazon-Coffee & Crammin Supplies 01/27/2025 20506 10.79 281-92-4376-2575 U.S. Bank Amazon-Go with Glow Supplies 01/27/2025 20506 13.11 281-92-4376-2575 U.S. Bank Amazon-Winter Perler Bead Decor Su 01/27/2025 20506 15.32 281-92-4376-2575 U.S. Bank Amazon-Coffee & Crammin Supplies 01/27/2025 20506 113.22 Vendor Subtotal: 678.56
Subtotal for Fund: 281 1,063.41
297-00-2048-0550 Hunter Chang Refund-Candidate Statement 01/24/2025 20446 29.46 Vendor Subtotal: 29.46
297-00-2048-0550 Steven Jones Refund-Candidate Statement 01/24/2025 20447 29.46 Vendor Subtotal: 29.46
297-00-2048-0550 Chun-Yen Chen Refund-Candidate Statement 01/24/2025 20448 29.46 Vendor Subtotal: 29.46
297-00-2048-0550 John Chou Refund-Candidate Statement 01/24/2025 20449 29.46 Vendor Subtotal: 29.46
297-00-2048-0550 Los Angeles County Clerk 2024 Election Candidate Statement Pri 01/24/2025 20464 1,082.16 Vendor Subtotal: 1,082.16
Subtotal for Fund: 297 1,200.00
394-48-4600-0533 JCL Traffic School Zone Signs 01/24/2025 20474 1,012.76 AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 38 PAGE 157 of 174
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,012.76
394-48-4600-0533 Transtech Engineers, Inc Traffic Engineer-Sierra Madre@Roble 01/24/2025 20499 5,133.00 Vendor Subtotal: 5,133.00
394-48-4600-9271 Nichols Consulting Engineers Project Management-Street Rehab Pro 01/24/2025 20479 2,942.50 Vendor Subtotal: 2,942.50
Subtotal for Fund: 394 9,088.26
591-34-4613-9300 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase Oct- 01/24/2025 20461 909.02 Vendor Subtotal: 909.02
591-42-4613-0501 Enterprise Fleet Management Monthly Fleet Lease Dec 2024 01/24/2025 0 5,153.41 Vendor Subtotal: 5,153.41
Subtotal for Fund: 591 6,062.43
595-10-4356-0000 Arthur J. Gallagher Risk Managemen Workers' Comp Final Audit FY 23/24 01/10/2025 20404 11,976.00 Vendor Subtotal: 11,976.00
Subtotal for Fund: 595 11,976.00
609-00-2002-0000 Metro Water Domestic Water November 2024 01/10/2025 0 91,271.33 Vendor Subtotal: 91,271.33
609-00-2045-0000 Division of the State Architect Disability Access & Educ Fee Oct-Dec 01/24/2025 20467 304.00 Vendor Subtotal: 304.00
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 39 PAGE 158 of 174
Account Number Vendor Description GL Date Check No Amount PO No 609-00-2048-0625 California Building Standards Building Standard Admin Oct-Dec 202 01/24/2025 20460 236.00 Vendor Subtotal: 236.00
609-00-2048-0626 Dept of Conservation SMIP Fees Oct-Dec 2024 01/24/2025 20465 572.41 Vendor Subtotal: 572.41
609-00-2048-2575 Friends of Crowell Public Lib Credit Card Sales Friends Bookstore D 01/10/2025 20419 785.50 Vendor Subtotal: 785.50
609-00-2048-7370 Michael Grace Refund-School Fees 708 Winston Ave 01/10/2025 20403 5,369.59 Vendor Subtotal: 5,369.59
609-00-2048-7370 San Marino School District School Fees 2221 E.California Blvd 01/24/2025 20491 16,372.22 609-00-2048-7370 San Marino School District School Fees 566 Winston Ave 01/24/2025 20491 3,180.56 609-00-2048-7370 San Marino School District School Fees 1255 Lorain Rd 01/24/2025 20491 4,430.75 609-00-2048-7370 San Marino School District School Fees 555 Sierra Madre Blvd 01/24/2025 20491 3,832.00 609-00-2048-7370 San Marino School District School Fees 1280 Huntington Dr 01/24/2025 20491 4,790.00 609-00-2048-7370 San Marino School District School Fees 1215 Saint Albans Rd 01/24/2025 20491 10,221.86 609-00-2048-7370 San Marino School District School Fees 1323 VanDyke Rd 01/24/2025 20491 3,822.42 609-00-2048-7370 San Marino School District School Fees 2080 Lorain Rd 01/24/2025 20491 3,822.42 609-00-2048-7370 San Marino School District School Fees 1448 Bradbury Rd 01/24/2025 20491 2,395.00 609-00-2048-7370 San Marino School District School Fees 2134 S. Oak Knoll Ave 01/24/2025 20491 8,756.12 Vendor Subtotal: 61,623.35
Subtotal for Fund: 609 160,162.18
Report Total: 1,303,941.95
AP-Transactions by Account (01/30/2025 - 8:17 AM) Page 40 PAGE 159 of 174
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Alison Walker, City Clerk
DATE: February 12, 2025
SUBJECT: APPROVAL OF CITY COUNCIL DELEGATE AND ALTERNATE LIST FOR 2025 AND DIRECT THE CITY CLERK TO UPDATE

THE AGENCY REPORT OF PUBLIC OFFICIAL
APPOINTMENTS FORM 806

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
When the City Council reorganizes, it is necessary to revise the Council Delegates and Alternates List. Traditionally, the Mayor, with the consent of the Council, proposes the assignments to the various committees.

DISCUSSION
The Mayor’s recommended assignments are detailed in Attachment 1.

Approval of the motion noted below would constitute acceptance of the assignments noted in Attachment 1.

Additionally, the City’s Metropolitan Water District representative has notified the City Council of his intention to resign from his position effective March 31, 2025. Mayor Shepherd Romey has volunteered to fill this position until a recruitment can be conducted.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 160 of 174

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
The Mayor has recommended assignments to City and/or regional bodies. If the City Council concurs with the Mayor’s recommendations, the appropriate motion would be:
“I move to (1) approve the Council List of Delegates and Alternates to agency boards, commissions, and City activities for 2025; (2) appoint Mayor Shepherd Romey as the City’s Metropolitan Water District representative; and (3) direct the City Clerk to update the Agency Report of Public Official Appointments Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place the updated Form 806 on the City’s website.”

ATTACHMENTS

1. Council Delegates and Alternates List 2025
PAGE 161 of 174

CITY OF SAN MARINO

COUNCIL DELEGATES AND ALTERNATES
2025

OTHER AGENCIES

LOS ANGELES COUNTY CITY SELECTION COMMITTEE
Attend periodic meetings; duties are to appoint City representatives to such Boards, Commissions and Agencies as may be required by law, i.e., LAFCO, South Coast Air Quality Management District, Los Angeles County Metropolitan Transportation Authority, Los Angeles County Hazardous Waste Management Advisory Committee; and to nominate for appointment Members to the California Coastal Commission. Pursuant to the Rules and Regulations of the Los Angeles County City Selection Committee, the Mayor is appointed delegate.
500 West Temple Street, Ste 383 Meets 3-4 times annually at the Chair’s call Los Angeles, CA 90012
(213) 974-1431
Delegate: Shepherd Romey Alternate: T. Chou

LOS ANGELES COUNTY SANITATION DISTRICT
Attend monthly Board of Director meetings; serve as informational liaison for the District. Each member of the Districts' Boards of Directors that attends a meeting is entitled to receive compensation in the amount of $125 for each meeting attended. Pursuant to the California Health and Safety Code section 4730, the Mayor is appointed delegate.
1955 Workman Mill Road 4th Wednesday
Whittier, CA 90607-4988 1:30pm
(562) 699-7411
Delegate: Shepherd Romey Alternate: Lo

CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA)
Attend annual meeting; serve as informational liaison. At the meeting, the president and vice president of the Authority and other members of the Executive Committee are elected, reports of the affairs of the Authority are considered, and any other business may be transacted which is within the powers of the Board of Directors.
8081 Moody Street Annual Meeting in July
La Palma, CA 90623
(562) 467-8700
Delegate: Chang Alternate: Human Resources Director
PAGE 162 of 174

LEAGUE OF CALIFORNIA CITIES, SOUTHERN CALIFORNIA OFFICE Attend monthly meeting events; serve as informational liaison, particularly with regard to pending legislation and/or training opportunities.

P.O. Box 1444 1st Thursday (Dark in July)
Monrovia, CA 91017 7pm (Dinner)
(626) 305-1315
Delegate: T. Chou Alternate: Lo

SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG)
Attend monthly Governing Board meetings as a voting member; may optionally serve on policy committees (Water & Stormwater, Transportation, Energy & Environment, or Homelessness); serve as informational liaison. Receive $75 stipend per Governing Board meeting. 1000 S. Fremont, Unit 42 3rd Tuesday
Alhambra, CA 91803 5:30pm
(626) 457-1800
Delegate: Lo Alternate: J. Chou

SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG)
Attend yearly General Assembly meeting to help set agency’s course for the coming year. The General Assembly is a forum where policy matters can be identified and addressed. Any city or county representative may propose a subject for study by the Association. Each member city has one official representative and one alternate in the General Assembly. 900 Wilshire Blvd., Suite 1700 Annual General Assembly Meeting Los Angeles, CA 90017 Usually during the summer in Palm Desert (213) 236-1993 (phone)
(213) 236-1816 (fax)
Delegate: J. Chou Alternate: T. Chou

SAN MARINO GOVERNMENTAL ACTIVITIES
As a general rule of thumb, delegate assignments in this category will be for two years, and Council Members serve as “Liaisons” to the body, not “Members” of the body.

DESIGN REVIEW COMMITTEE
Empower the Committee to function independently and autonomously; serve as the point person for any questions that City staff cannot answer; handle any performance issues with committee members; participate in the selection process for new committee members. 1st and 3rd Wednesdays 6pm
Delegate: T. Chou Alternate: Shepherd Romey

LIBRARY BOARD OF TRUSTEES
Empower the Board to function independently and autonomously; serve as the point person for any questions that City staff cannot answer; handle any performance issues with trustees; participate in the selection process for new trustees.

PAGE 163 of 174
4th Monday 8:00am
Delegate: Chang Alternate: J. Chou

PLANNING COMMISSION
Empower the Commission to function independently and autonomously; serve as the point person for any questions that City staff cannot answer; handle any performance issues with commissioners; participate in the selection process for new commissioners.
4th Wednesday 6pm
Delegate: Shepherd Romey Alternate: T. Chou

PUBLIC SAFETY COMMISSION
Empower the Commission to function independently and autonomously; serve as the point person for any questions that City staff cannot answer; handle any performance issues with commissioners; participate in the selection process for new commissioners.
3rd Monday 6pm
Delegate: Chang Alternate: Shepherd Romey

RECREATION COMMISSION
Empower the Commission to function independently and autonomously; serve as the point person for any questions that City staff cannot answer; handle any performance issues with commissioners; participate in the selection process for new commissioners.
2nd Monday 6pm
Delegate: J. Chou Alternate: Lo

SAN MARINO BOARD OF EDUCATION
Serve as the point person for any questions that City staff cannot answer. 1665 West Drive 2nd and 4th Tuesdays
San Marino, CA 91108 7:30pm
(626) 299-7000
Delegate: Lo Alternate: Chang

SUBJECT MATTER LIAISONS
As a general rule of thumb, delegate assignments in this category will be for two years, and Council Liaisons perform work and services as needed at the request of the City Council or staff.

BUDGET & FINANCE
Delegate: T. Chou Alternate: J. Chou

DISASTER COUNCIL
Consists of two members of the City Council, the Director of Emergency Services, and a representative from the City’s Police and Fire Departments; responsible for developing the City’s emergency operations plan and mutual aid plans and agreements.

Delegate: Shepherd Romey Alternate: T. Chou
PAGE 164 of 174

DIVERSITY EQUITY & INCLUSION (DEI) TASKFORCE
Delegate: Mayor Alternate: Vice Mayor

ECONOMIC DEVELOPMENT
Delegate: T. Chou Alternate: Lo

GENERAL PLAN UPDATE
Delegate: Shepherd Romey Alternate: T. Chou

LEGISLATION & LEGAL
Delegate: J. Chou Alternate: Shepherd Romey
TREES
Delegate: Shepherd Romey Alternate: Chang

OTHER LIAISONS

METROPOLITAN WATER DISTRICT BOARD
The board is responsible for establishing and administering Metropolitan's policies and upholding the articles in the MWD Act.

Delegate through March 31, 2025: John Morris City Council Liaison: Shepherd Romey Delegate beginning April 1, 2025: Gretchen Shepherd Romey

METRO SAN GABRIEL VALLEY SERVICE COUNCIL
The San Gabriel Valley Council was formed in 2002, and is comprised of five elected officials and four non-elected officials nominated by LA County Supervisors Hilda Solis (1st Dist) and Kathryn Barger (5th Dist), the San Gabriel Valley Council of Governments (COG), and city clusters in the San Gabriel Valley, and appointed by Metro's Board of Directors. San Marino is part of the city cluster made up of Alhambra, South Pasadena, San Gabriel, and San Marino and is currently represented by San Gabriel Council Member John Harrington (term ends June 2026).
2nd Monday 5pm
Delegate: John Harrington City Council Liaison: J. Chou San Gabriel Council Member

GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT
The Greater Los Angeles County Vector Control District (GLACVCD) is a public health agency that is enabled and empowered as a result of legislation incorporated in the California State Health and Safety Code to provide ongoing mosquito and vector control for its residents.

Delegate: Howard Brody Present Term: 1/1/2024-1/1/2026
PAGE 165 of 174
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Alison Walker, City Clerk
DATE: February 12, 2025
SUBJECT: APPROVAL OF MINUTES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council of the City of San Marino, at a regular meeting held on Wednesday, April 9, 2014, approved the action minute format for City Council and all advisory body meetings.

DISCUSSION
Attached for Council consideration are the following City Council minutes:

Regular meeting of January 8, 2025; and
Special meeting of January 21, 2025.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 166 of 174

RECOMMENDATION
Staff recommends the Council approve the January 2025 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the regular meeting of January 8, 2025, and the special meeting of January 21, 2025.”

ATTACHMENTS

1. Minutes of January 8, 2025 - Regular Meeting

2. Minutes of January 21, 2025 - Special Meeting
PAGE 167 of 174

MINUTES

REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, JANUARY 08, 2025 AT 6:00 PM

CITY HALL COUNCIL CHAMBERS

CALL TO ORDER
Mayor Shepherd Romey called the regular meeting to order at 6:03 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Shepherd Romey, ROLL CALL: PRESENT: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd
Romey
ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CITY MANAGER'S REPORT
City Manager Eskandar gave the report.

The following person(s) provided public comment:
- None
City Manager Eskandar stated that due to a wind storm that occurred on January 7, 2025, he proclaimed the existence of a local emergency as the City’s designated Director of Emergency Services. As a result of the emergency, the City is asking for the City Council to add an item to the agenda to approve Resolution R-25-03, a Resolution of the City Council of the City of San Marino, California, Ratifying the City Manager’s Proclamation of the Existence of a Local Emergency Arising out of the Wind Storm that began on January 7, 2025.

Council Member Lo moved, seconded by Council Member Chang, to add the item to the agenda.

Motion passed by the following vote:

AYES: Council Member Chang, Council Member Chou, Council Member PAGE 168 of 174

CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, JANUARY 08, 2025 PAGE 2 OF 5
Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None
Vice Mayor Chou moved, seconded by Council Member Chang to adopted Resolution R-25-03, a Resolution of the City Council of the City of San Marino, California, Ratifying the City Manager’s Proclamation of the Existence of a Local Emergency Arising out of the Wind Storm that began on January 7, 2025.

Motion passed by the following vote:

AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None

PUBLIC HEARINGS

1. APPROVAL OF RESOLUTION NO. R-25-01 ADOPTING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT FOR FISCAL YEAR 2025-26 Finance Director Guirola-Leon presented the staff report.

Mayor Shepherd Romey opened the item for public comments.

The following person(s) provided public comment:
- None
Council Member Lo moved, seconded by Council Member Chou, to adopt Resolution No. R-25-01, a Resolution of the City Council of the City of San Marino, California adopting the projected use of funds from the Community Development Block Grant program for Fiscal Year 2025-26.

Motion passed by the following vote:

AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None
PAGE 169 of 174

CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, JANUARY 08, 2025 PAGE 3 OF 5

NEW BUSINESS

2. AWARD OF FOUR-YEAR MAINTENANCE SERVICES AGREEMENT TO PREMIER PIPE, INC. IN A TOTAL AMOUNT NOT TO EXCEED $906,107 FOR CITYWIDE

SEWER SYSTEM CLEANING AND MAINTENANCE SERVICES
City Manager Eskandar presented the staff report.

The following person(s) provided comment:
- None
Council Member Chang moved, seconded by Council Member Lo to approve a fouryear Maintenance Services Agreement in a total amount of $906,107 with Premier Pipe, Inc. for sewer system cleaning and maintenance and authorized the City Manager to execute the agreement on behalf of the City.

Motion passed by the following vote:

AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None

CONSENT CALENDAR
Council Member Lo moved, seconded by Council Member Chou, to approve Items 3 through 10 of the consent calendar.

Motion passed by the following vote:

AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None

CONSENT CALENDAR

3. APPROVAL TO PURCHASE IN-CAR MOBILE DISPATCH RADIOS FOR

POLICE VEHICLES
The City Council approved the purchase of eight Motorola APX8500 in-car mobile radios, and appropriate $84,592.20 from the Cops Fund appropriated fund balance into account 233-30-4150-9470.

4. AUTHORIZE THE CITY MANAGER TO EXECUTE 5 YEAR LEASE WITH

COPYFREE FOR SIX PRINTERS/COPIERS AND TO AMEND THE LEASE TO

INCLUDE ALL CITY COPIERS AND PRINTERS AS ADDITIONAL LEASES EXPIRE
PAGE 170 of 174

CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, JANUARY 08, 2025 PAGE 4 OF 5
The City Council authorized the City Manager to execute a 5-year lease with CopyFree for six printers/copiers for $13,855.56 per year and (2) authorized the City Manager to amend the lease to include all city copiers and printers as additional leases expire in an amount not-to-exceed $28,000 annually.

5. ACCEPTANCE OF BODY WORN CAMERA GRANT FUNDS
The City Council accepted the grant funds and authorized the City Manager to sign the grant agreement and approve budget adjustments needed.

6. APPROVAL OF RESOLUTION R-24-02 TO TRANSFER UNALLOCATED FY 2025-26 CDBG PROJECT FUNDS TO THE CDBG REVOLVING GRANT FUND The City Council adopted Resolution No. R-25-02 authorizing the transfer of the City’s unallocated CDBG funds for Fiscal Year 2025-26, totaling $55,287, to the CDBG revolving grant fund.

7. RECEIVE AND FILE FINANCIAL REPORT FOR FIRST QUARTER (JULY 2024 THROUGH SEPTEMBER 2024)
The City Council received and filed the Financial Report for First Quarter (July 2024 through September 2024).

8. CASH AND INVESTMENT REPORT FOR THE MONTH OF NOVEMBER 2024 The City Council received and filed the Cash and Investment Report for the month of November 2024.

9. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR DECEMBER 2024
The City Council received and filed the Monthly Disbursements Report for the month of December 2024.

10. APPROVAL OF MINUTES
The City Council approved the minutes of the regular meeting of December 11, 2024.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None
PAGE 171 of 174

CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, JANUARY 08, 2025 PAGE 5 OF 5

ADJOURNMENT
At 6:58 p.m., Mayor Shepherd Romey adjourned the meeting in special recognition of those affected by the emergencies caused by severe windstorms and wildfires taking place in Los Angeles County.

ALISON WALKER

CITY CLERK
PAGE 172 of 174

MINUTES

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
TUESDAY, JANUARY 21, 2025 AT 2:00 PM

CITY HALL COUNCIL CHAMBERS

CALL TO ORDER
Mayor Shepherd Romey called the regular meeting to order at 2:01 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Shepherd Romey.

ROLL CALL: PRESENT: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, and Mayor Shepherd
Romey
ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CONSENT CALENDAR

1. APPROVAL OF EMERGENCY MINOR CONSTRUCTION AGREEMENT TO

REPLACE WINDSTORM DAMAGED CITY FUEL PUMP AWNING COVER
City Manager Eskandar presented the staff report.

The following person(s) provided comment:
- None
Council Member Lo moved, seconded by Council Member Chang, to approve an award of an emergency minor construction agreement in the amount of $32,717 to Superior Awning for the removal of the damaged fuel awning cover and installation of a new fuel station awning cover, and authorized the City Manager to execute the agreement on behalf of the City.

Motion passed by the following vote:

AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, and Mayor Shepherd Romey
NOES: None
ABSTAIN: None
PAGE 173 of 174

CITY COUNCIL MINUTES REGULAR MEETING
TUESDAY, JANUARY 21, 2025 PAGE 2 OF 2
ABSENT: None

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None

CLOSED SESSION PUBLIC COMMENTS
The following person(s) provided comment:
- None

CLOSED SESSION
At 2:06 p.m., the City Council recessed to closed session to discuss the following item:

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE 54956.9 (D)(2)
The City Council is meeting with respect to two (2) matters of significant exposure to litigation against the City.

RECONVENE TO OPEN SESSION
At 5:09 p.m. the City Council reconvened to open session.

CLOSED SESSION REPORT
The City Council met on Item 2 and there was no reportable action.

ADJOURNMENT
At 5:10 p.m., Mayor Shepherd Romey adjourned the meeting.

ALISON WALKER

CITY CLERK
PAGE 174 of 174