REVISED
AGENDA – FEBRUARY 28, 2025 PAGE 1 of 5
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
ADJOURNED REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
FRIDAY, FEBRUARY 28, 2025 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will
REVISED
AGENDA – FEBRUARY 28, 2025 PAGE 2 of 5
be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, and Mayor Shepherd Romey
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
NEW BUSINESS
1. REVIEW OF FISCAL YEAR 2024-25 MID-YEAR FINANCIAL REVIEW,
UPDATED FIVE-YEAR FINANCIAL FORECAST AND LONG-TERM
FINANCIAL PROJECTIONS, AND APPROVAL OF BUDGET
AMENDMENTS
Recommendation: Staff recommends that this report be received and filed, and that the Council approve the proposed FY 2024-25 budget adjustments as reflected in Attachments 1 and 2. If the City Council concurs with staff’s recommendations, the appropriate motion would be:
“I move to receive and file the FY 2024-25 Mid-Year Financial review, Updated FiveYear Financial Forecast, and Long-Term Financial Projections, and approve the FY 2024-25 proposed budget amendments.”
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AGENDA – FEBRUARY 28, 2025 PAGE 3 of 5
2. REAPPROPRIATION OF AQUATICS PROGRAM BUDGET
Recommendation: Staff recommends that the City Council reappropriate the aquatics program budget and discontinue the program. If the City Council concurs, an appropriate motion would be:
“I move to reappropriate the aquatics program budget and discontinue the program.”
3. APPROVAL OF AMENDMENT NO. 3 WITH ECONOMICS, INC. IN THE AMOUNT OF $198,910 FOR SOLID WASTE CONSULTING SERVICES
AND AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS (RFP)
FOR MUNICIPAL SOLID WASTE AND DIVERTIBLE MATERIALS
COLLECTION, PROCESSING, DISPOSAL AND TRANSPORTATION
SERVICES
Recommendation: Staff recommends that the City Council approve Amendment No. 3 to the agreement with Economics, Inc. for solid waste consulting services and authorize staff to issue a RFP for solid waste and recycling services. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1) approve Amendment No. 3 to the agreement with Economics, Inc. for solid waste consulting services in the amount of $198,910, 2) authorize the City Manager to execute the Amendment on behalf of the City, 3) approve a budget amendment for FY 2024-25 adding $90,000 to Account # 101-40-4104-0000 and 4) authorize staff to issue a Request for Proposals (RFP) for municipal solid waste and divertible materials collection, processing, disposal and transportation services.”
CONSENT CALENDAR
4. APPROVAL OF AMENDMENT NO. 1 TO THE MAINTENANCE SERVICES
AGREEMENT WITH MARIPOSA TREE MANAGEMENT FOR PROFESSIONAL TREE MAINTENANCE SERVICES IN THE AMOUNT OF $220,000 AND
APPROVAL OF A BUDGET AMENDMENT
Recommendation: Staff recommends the City Council approve Amendment No. 1 with Mariposa Tree Management, increasing the total contract amount to $2,237,227 and authorize the City Manager to execute the Amendment. If Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 1 with Mariposa Tree Management, increasing the total contract amount to $2,237,227 and authorize the City Manager to execute the Amendment.”
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AGENDA – FEBRUARY 28, 2025 PAGE 4 of 5
5. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH WESTERN AUDIO VISUAL FOR THE INSTALLATION AND 5 YEAR MAINTENANCE
CONTRACT FOR AUDIO-VISUAL SYSTEM IMPROVEMENTS FOR CITY
COUNCIL CHAMBERS AND INSTALLATION OF CAMERAS FOR PUBLIC
MEETING RECORDING AT THE SAN MARINO COMMUNITY CENTER IN THE AMOUNT OF $110,139.11
Recommendation: Staff recommends the Council award and approve the installation and 5-year maintenance contract with WesternAV for audio-visual system improvements for City Council chambers and installation of cameras for public meeting recording at the San Marino Community Center. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Professional Services Agreement with Western Audio Visual for the installation and 5-year maintenance contract for audio-visual improvements for City Council chambers and installation of cameras for public meeting recording at the San Marino Community Center in the amount of $110,139.11.”
6. AWARD OF EMERGENCY MINOR CONSTRUCTION AGREEMENT TO
SUPERIOR AWNING TO REPLACE WINDSTORM DAMAGED PUBLIC
WORKS WASH BAY AWNING COVER IN THE AMOUNT OF $51,760
Recommendation: Staff recommends the City Council approve an award of an emergency minor construction agreement in the amount of $51,760 to Superior Awning for the removal of the damaged wash bay awning cover and installation of a new wash bay awning cover, and approve a budget adjustment in the amount of $51,760 in account #101-08-4376-2025. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve an award of an emergency minor construction agreement in the amount of $51,760 to Superior Awning for the removal of the damaged wash bay awning cover and installation of a new wash bay awning cover, approve the necessary budget adjustments, and authorize the City Manager to execute the agreement on behalf of the City.”
7. APPROVAL OF CONTRACT FOR CONSULTING ARBORIST SERVICES WITH PETER C. HARNISCH, CONSULTING ARBORIST
Recommendation: Staff recommends the City Council approve the contract and authorize the City Manager to execute the agreement. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the contract with Peter Harnisch, Consulting Arborist and authorize the City Manager to execute the agreement.”
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AGENDA – FEBRUARY 28, 2025 PAGE 5 of 5
8. APPROVAL OF CONTRACT AMENDMENT WITH RAFTELIS FINANCIAL
CONSULTANTS, INC
Recommendation: Staff recommends the Council approve the contract amendment in the amount not-to-exceed $7,208. Staff also recommends the approval of budget adjustments needed in the General fund to cover the cost of the amendment. If Council agrees with staff’s recommendation a motion would be:
“I move to authorize the City Manager to execute the contract amendment with Raftelis, in the amount not to exceed $7,208 and approve the FY 24/25 budget amendment to appropriate $7,208 in the General Fund.”
9. RECEIVE AND FILE FINANCIAL REPORT FOR SECOND QUARTER (OCTOBER 2024 THROUGH DECEMBER 2024)
Recommendation: Staff recommends that Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the financial report reflecting the City’s revenues and expenditures as of December 31, 2024.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 2/24/2025 ALISON WALKER
CITY CLERK