MINUTES
ADJOURNED REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
FRIDAY, FEBRUARY 28, 2025 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
Mayor Shepherd Romey called the regular meeting to order at 8:29 a.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Shepherd Romey ROLL CALL: PRESENT: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd
Romey
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- Dennis Kneier
NEW BUSINESS
1. REVIEW OF FISCAL YEAR 2024-25 MID-YEAR FINANCIAL REVIEW,
UPDATED FIVE-YEAR FINANCIAL FORECAST AND LONG-TERM
FINANCIAL PROJECTIONS, AND APPROVAL OF BUDGET AMENDMENTS Director Guirola-Leon gave the presentation.
The following person(s) provided comment:
None
Council Member Lo moved, seconded by Vice Mayor Chou to receive and file the FY 2024-25 Mid-Year Financial review, Updated Five-Year Financial Forecast, and Long-Term Financial Projections, and approved the FY 2024-25 proposed budget amendments.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES:
ABSTAIN:
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ABSENT: None
2. REAPPROPRIATION OF AQUATICS PROGRAM BUDGET
Director Johnson gave the presentation.
The following person(s) provided comment:
None
Council Member Chang moved, seconded by Council Member Chou to reappropriate the aquatics program budget and discontinue the program.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None
3. APPROVAL OF AMENDMENT NO. 3 WITH ECONOMICS, INC. IN THE AMOUNT OF $198,910 FOR SOLID WASTE CONSULTING SERVICES AND
AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS (RFP) FOR
MUNICIPAL SOLID WASTE AND DIVERTIBLE MATERIALS COLLECTION,
PROCESSING, DISPOSAL AND TRANSPORTATION SERVICES
Director Shah gave the presentation.
The following person(s) provided comment:
- Gary M. Clifford (Athens Services), Joseph Brajevich (Athens Services), Christian Warner (Athens Services), Dennis Kneier, Karen Yu (provided comment by Zoom chat), Joanne Cheng (provided comment by Zoom Council Member Lo moved, seconded by Council Member Chou to 1) approve Amendment No. 3 agreement with Economics, Inc. for solid waste consulting services in the amount of $198,910, 2) authorize the City Manager to execute the Amendment on behalf of the City, 3) approve a budget amendment for FY 2024-25 adding $90,000 to Account #101-40-4104-0000 and 4) authorize staff to issue a Request for Proposals (RFP) for municipal solid waste and divertible materials collection, processing, disposal and transportation services, to be issued mid-April and to 5) establish an Ad Hoc Committee. The Ad Hoc Committee will consist of Mayor Shepherd Romey and Vice Mayor Chou and will meet with Athens Services to attempt to negotiate either an extension or new agreement. At their discretion the Ad Hoc can set this matter back on the Council's agenda at the April 9, 2025, City Council meeting to report if significant progress has been made to warrant the delay or cancellation of the RFP.
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Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None
CONSENT CALENDAR
Council Member Chang moved, seconded by Council Member Lo, to approve Items 4 through 9 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: Vice Mayor Chou
4. APPROVAL OF AMENDMENT NO. 1 TO THE MAINTENANCE SERVICES
AGREEMENT WITH MARIPOSA TREE MANAGEMENT FOR PROFESSIONAL TREE MAINTENANCE SERVICES IN THE AMOUNT OF $220,000 AND
APPROVAL OF A BUDGET AMENDMENT
The City Council approved Amendment No. 1 with Mariposa Tree Management, increasing the total contract amount to $2,237,227 and authorized the City Manager to execute the Amendment.
5. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH WESTERN AUDIO VISUAL FOR THE INSTALLATION AND 5 YEAR MAINTENANCE
CONTRACT FOR AUDIO-VISUAL SYSTEM IMPROVEMENTS FOR CITY
COUNCIL CHAMBERS AND INSTALLATION OF CAMERAS FOR PUBLIC
MEETING RECORDING AT THE SAN MARINO COMMUNITY CENTER IN THE AMOUNT OF $110,139.11
The City Council approved the Professional Services Agreement with Western Audio Visual for the installation and 5-year maintenance contract for audio- visual improvements for City Council chambers and installation of cameras for public meeting recording at the San Marino Community Center in the amount of $110,139.11.
6. AWARD OF EMERGENCY MINOR CONSTRUCTION AGREEMENT TO
SUPERIOR AWNING TO REPLACE WINDSTORM DAMAGED PUBLIC
WORKS WASH BAY AWNING COVER IN THE AMOUNT OF $51,760
The City Council approved an award of an emergency minor construction agreement in the amount of $51,760 to Superior Awning for the removal of the damaged wash bay awning cover and installation of a new wash bay awning cover, approved the necessary budget adjustments, and authorized the City
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FRIDAY, FEBRUARY 28, 2025 PAGE 4 OF 4
Manager to execute the agreement on behalf of the City.
7. APPROVAL OF CONTRACT FOR CONSULTING ARBORIST SERVICES WITH PETER C. HARNISCH, CONSULTING ARBORIST
The City Council approved the contract with Peter Harnisch, Consulting Arborist, and authorized the City Manager to execute the agreement
8. APPROVAL OF CONTRACT AMENDMENT WITH RAFTELIS FINANCIAL CONSULTANTS, INC.
The City Council authorized the City Manager to execute the contract amendment with Raftelis, in the amount not to exceed $7,208 and approve the FY 24/25 budget amendment to appropriate $7,208 in the General Fund.
9. RECEIVE AND FILE FINANCIAL REPORT FOR SECOND QUARTER (OCTOBER 2024 THROUGH DECEMBER 2024)
The City Council received and filed the financial report reflecting the City's revenues and expenditures as of December 31, 2024.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
Michael Ackerman, Linda Lopez
FUTURE AGENDA ITEMS
The following items) were requested:
- None
ADJOURNMENT
At 11:08 a.m., Mayor Shepherd Romey adjourned the meeting Alison Walen
ALISON WALKER
CITY CLERK