AGENDA – MARCH 12, 2025 PAGE 1 of 5
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, MARCH 12, 2025 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 AGENDA – MARCH 12, 2025 PAGE 2 of 5
p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, and Mayor Shepherd Romey
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
PRESENTATION
PRESENTATION OF CERTIFICATES TO SAN MARINO PUBLIC LIBRARY
FOUNDATION BOOKMARK CONTEST WINNERS AND RECOGNITION OF
$8,000 DONATION FROM THE SAN MARINO PUBLIC LIBRARY
FOUNDATION
AGENDA – MARCH 12, 2025 PAGE 3 of 5
PUBLIC HEARINGS
1. COMPLIANCE WITH NEW LEGAL OBLIGATIONS RE: PUBLIC HEARING
ON CITY VACANCIES AND RECRUITMENT AND RETENTION EFFORTS (ASSEMBLY BILL 2561/GOVERNMENT CODE SECTION 3502.3)
Recommendation: Staff recommends the Council adopt Resolution No. R-25-07, adopting procedures for the public hearing required by Government Code Section 3502.3. (AB 2561) pertaining to employee vacancies, recruitment and retention and because staff has not identified any necessary changes to policies, procedures, or recruitment activities, receive and file the report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-25-07 and to receive and file this year’s report as required by Government Code Section 3502.3.”
NEW BUSINESS
2. SELECTION OF FY 2025-26 PRIORITY INITIATIVE PROPOSALS Recommendation: Staff recommends that the City Council engage in a discussion and give direction on which priority initiatives they would like staff to incorporate into the City’s Fiscal Year 2025-26 work plan and budget.
CONSENT CALENDAR
3. APPROVAL OF PROCUREMENT FOR FURNITURE REPLACEMENT (YEAR 1) AT THE CROWELL PUBLIC LIBRARY
Recommendation: Staff recommends the Council approve of the procurement of the 67 desk chairs from Yamada Enterprises totaling $43,145.19 to complete Year 1 of the budgeted furniture replacement at the Crowell Public Library. If the Board concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve of the procurement of the 67 desk chairs from Yamada Enterprises totaling $43,145.19 to complete Year 1 of the budgeted furniture replacement at the Crowell Public Library.”
4. APPROVAL OF REQUEST TO WAIVE SPECIAL EVENT PERMIT FEES FOR THE 2024 JP BLECKSMITH RUN
Recommendation: Staff recommends that the City Council waive the Special Event Permit fees associated with the JP Blecksmith Run. If the City Council agrees with staff’s recommendation, an appropriate motion would be:
AGENDA – MARCH 12, 2025 PAGE 4 of 5
“I move to waive the Special Event Permit fees associated with the JP Blecksmith Run.”
5. APPROVAL OF THE INSTALLATION AND WAIVING OF COSTS FOR THE
SAN MARINO SCHOOLS FOUNDATION STREET POLE BANNERS
Recommendation: Staff recommends that the City Council approve the request from the San Marino Schools Foundation and waive the installation costs. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a request from the San Marino Schools Foundation that is in accordance with Resolution No. R-14-22 for the installation and display of banners citywide between April 1 and June 30, 2025.”
6. CASH AND INVESTMENT REPORT FOR THE MONTH OF JANUARY 2025 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of January 2025.”
7. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
FEBRUARY 2025
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of February 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of February 2025.”
8. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the February 2025 Minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Minutes of the Special Meeting of February 12, 2025, the Regular Meeting of February 12, 2025, and the Adjourned Regular Meeting of February 28, 2025.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will AGENDA – MARCH 12, 2025 PAGE 5 of 5
available for review at the City Council meeting.
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 3/7/2025 ALISON WALKER
CITY CLERK