AGENDA – MARCH 28, 2025 PAGE 1 of 5
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
ADJOURNED REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
FRIDAY, MARCH 28, 2025 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will AGENDA – MARCH 28, 2025 PAGE 2 of 5
be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, and Mayor Shepherd Romey
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
PRESENTATION
GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT UPDATE
NEW BUSINESS
1. REVIEW OF DRAFT FY 2025-26 CAPITAL EQUIPMENT AND
CONSTRUCTION PLANS AND 5-YEAR FORECAST
Recommendation: Staff recommends that the City Council review the draft FY 2025- 26 capital equipment and capital construction budgets and 5-year plans and provide direction and guidance on the following two matters: 1) approve or reject the proposed FY 2025-26 expenditures, and 2) offer guidance on any FY 2026-27 or beyond projects that should be moved up into FY 2025-26. Staff will include the Council’s direction in the proposed budget.
AGENDA – MARCH 28, 2025 PAGE 3 of 5
2. APPROVAL OF RESOLUTION TO REESTABLISH FISCAL YEAR 2025-26
PUBLIC SAFETY SPECIAL TAX LEVIES
Recommendation: Staff recommends that the City Council approve a public safety parcel tax levy of $3,704,976. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Resolution No. R-25-08 establishing the Public Safety Special Tax Levies for Fiscal Year 2025-26.”
3. AUTHORIZATION TO PUBLISH THE PUBLIC HEARING NOTICE TO
CONSIDER PROPOSED ESTABLISHMENT OF SEWER SERVICE RATES, AND ADOPT RESOLUTION R-25-09 TO ESTABLISH RATE SETTING
PROCEDURES IN COMPLIANCE WITH PROPOSITION 218 AND
ASSEMBLY BILL 2257
Recommendation: (1) Provide direction on the funding scenario to be used for the Sewer Rate Study;
(2) Adopt the Resolution to approve the Sewer Service Charge Rate Setting Procedures; and
(3) Authorize staff to mail and post the Public Hearing Notice for June 27, 2025, to consider approval of the proposed sewer service charges.
CONSENT CALENDAR
4. APPROVAL OF CONTRACT CHANGE ORDER WITH ONYX PAVING
COMPANY, INC. FOR THE STREET REHABILITATION PROJECT TO
INCLUDE ADDITIONAL CITY-OWNED ALLEYWAYS AND PARKING LOTS AND APPROVAL OF AMENDMENT NO. 1 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH Z&K CONSULTANTS
Recommendation:: Staff recommends that the City Council 1) approve Contract Change Order #2 with Onyx Paving Company, Inc. for the Street Rehabilitation Project in an amount not to exceed $498,000 for the completion of additional work associated with the Alley and Parking Lot Improvement Program and authorize the Parks and Public Works Director to execute the Contract Change Order on behalf of the City, 2) approve Amendment No.1 with Z&K Consultants in an amount not to exceed $143,148 for additional construction management services associated with the project, and authorize the City Manager to execute the contract amendment on behalf of the City. If the Council concurs, an appropriate motion would be:
“I move to 1) approve Contract Change Order #2 with Onyx Paving Company, Inc. for the Street Rehabilitation Project in an amount not to exceed $498,000 for the completion of additional work associated with the Alley and Parking Lot Improvement Program and authorize the Parks and Public Works Director to execute the Contract Change Order on behalf of the City, 2) approve Amendment No.1 with Z&K Consultants in an amount not to exceed $143,148 for additional construction management services associated with the project, and authorize the City Manager to execute the contract amendment on behalf of the City.”
AGENDA – MARCH 28, 2025 PAGE 4 of 5
5. AUTHORIZATION TO ENTER INTO A 3-YEAR AGREEMENT FOR
SAFEKEEPING SERVICES
Recommendation: Staff recommends the Council authorize the City Manager or his designee to execute the agreements necessary to enter into a 3-year agreement with an option to renew 2 additional 1-year terms with BMO for safekeeping services, subject to final language approval by the City Manager and City Attorney, and open a demand deposit account. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the City Manager or his designee to execute the agreements necessary to enter into a 3-year agreement with an option to renew 2 additional 1- year terms with BMO for safekeeping services, subject to final language approval by the City Manager and City Attorney and open a demand deposit account.”
6. AWARDS OF 3-YEAR MAINTENANCE SERVICES AGREEMENTS TO SOCAL ELECTRIC, INC., ACCO ENGINEERED SYSTEMS, GRAYCON INC.,
AMTEK CONSTRUCTION, AND CREATIVE AIR MECHANICAL SERVICES INC. IN AN AMOUNT NOT TO EXCEED $50,000 PER YEAR EACH FOR
ON-CALL MAINTENANCE SERVICES
Recommendation: Staff recommends the City Council award maintenance services agreements for on-call maintenance services to So-Cal Electric Inc., ACCO Engineered Systems, Inc., and Graycon Inc. as the primary on-call contractors, and award agreements to Amtek Construction and Creative Air Mechanical Services, LLC as secondary on-call contractors. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to award three-year maintenance services agreements for on-call maintenance services to So-Cal Electric Inc., ACCO Engineered Systems, Inc., and Graycon Inc. as the primary on-call contractors, and award agreements to Amtek Construction and Creative Air Mechanical Services, LLC as secondary on-call contractors, and authorize the City Manager to execute the agreements on behalf of the City.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
ADJOURNMENT
AGENDA – MARCH 28, 2025 PAGE 5 of 5
Posted: 03/21/2025 ALISON WALKER
CITY CLERK