03_Final Merged Requests for CC Meeting — San Marino City Council, March 28, 2025

ADMINISTRATION/IT

REQUESTS
SAN

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Capital Request Name: PC Replacement Cycle
Capital Request Replacement of aging PC's according to PC replacement schedule Description (Summary):

Location: Citywide
Proposing Department Contact Person Expense Type
City Manager's Office Nicole Tibbet Capital Equipment
Estimated Total Capital Request Ongoing
$ 40,000
Cost Labor Source SDI - Contracted IT Managed Services
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $ 40,000 $ 41,200 $42,500 $ 43,800 $ 45,100 $ 212,600
CE $ 40,000 CE $41,200 $ 42,500 CE $ 43,800 CE $45,100 CE $ 212,600 $0
SOURCE $ 0
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) O (Other) Photo of Equipment and/or Map Showing Project Location

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) This request is to replace PC's for various City staff. The City is currently on a 5 year PC replacement schedule, next year will be the second year of the current cycle. Upgrading and replacing PC's are crucial for the day to day operations of the City. Furthermore, it is a critical element in cyber security. A total of 18 PC's are requested for replacement in FY 25-26. See below for a breakdown by Department:

Police: 5 computers
Public Works: 4 computers
Community Services: 3 computers
Community Development: 6 computers
A total of $40,000 is requested for these purchases for FY 25-26. There is an anticipated cost escalation each year of the program to account for general inflation. Purchasing costs may also be impacted by federal tariffs.

Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition $ 40,000 Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591) $ 40,000 Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total $ 40,000
Total $ 40,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year FY 25-26
Description of General Fund Costs
None. Fully funded by Capital Equipment Fund (Fund 59l)

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Capital Request Name: Critical IT Infrastructure & Security Maintenance Capital Request Procurement of server equipment and Server Configuration Maintenance to protect the City's Description (Summary): IT infrastructure and continuity of services, Location: | Citywide
Proposing Department Contact Person Expense Type
City Manager's Office Nicole Tibbet Capital Equipment
Estimated Total Capital Request Ongoing
Cost $ 239,000 Labor Source
SDI - Contracted IT Managed Services
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $ 239,000 $0 $0 50 $ 239,000
CE $ 239,000 CE CE CE CE CE $ 239,000
$0
SOURCE $0
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) O (Other) Photo of Equipment and/or Map Showing Project Location

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNI
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) 2025-2026
Currently the City's virtual hosts are not providing any redundancy or data protection. This procurement will enable the consolidation of all hosts to City Hall and provide failover in case an entire host crashes. This will also provide quick recovery in case of ransomware infection. $165,000 - Virtual Host Server, small back up server, and back-up appliance purchase $70,000 - Licenses for operation of backup server configuration.

IT will use the existing servers to the extent possible to save costs on this project. While some hardware purchase will be necessary, staff will be looking to leverage more modern technology (cloud based services) where appropriate to better position the organization for future years.

Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition $ 235,000 Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (59l) $ 239,000 Construction Donations (281)
Contingencies General Fund (1O1)
General Fund Costs* Other:

Other: Professional Services $ 4,000 Total $ 239,000
Total $ 239,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year FY 25-26
Description of General Fund Costs

POLICE DEPARTMENT

REQUESTS

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Capital Request Name: TASER Replacement Program
Capital Request one on deces a he urparent a celing to has epine TASER les lethal elecronic.

Description (Summary):

Location: Police Department
Proposing Department Contact Person Expense Type
Police Department Naved Qureshi Capital Equipment
Estimated Total Capital Request New Project
Cost $ 28,604 Labor Source Contractor
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $ 28,604 $ 28,340 $ 28,340 $ 28,340 $ 28,340 $ 141,964
COPS $ 28,604 COPS $ 28,340 COPS $ 28,340 COPS $ 28,340 COPS $ 28,340 COPS $ 141,964 $0
SOURCE $0
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) O (Other) Photo of Equipment and/or Map Showing Project Location

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The current contract with Axon for the San Marino Police Department's TASER program expired in October 2024. The Department recommends replacing the discontinued TASER X26P devices with thirty seven (37) TASER X10 models. This equipment is designed to promote de-escalation and provide a less-lethal option during use of force encounters. The TASER XI0 package includes training for department instructors and upgraded software that supports firmware updates and record-keeping.

The price for the TASER XI0 does not include an annual subscription for the new TASER cartridges, which reduces the total price to $141,694, saving over $30,000. Additionally, TASER will offer a cost-saving credit through their buy-back program, included in the reduced cost. The TASER contract spans five years, beginning with a cost of $28,604 in FY 25-26, followed by annual costs of $28,340 in the four subsequent years. This request will utilize COPS funds as a funding source rather than the General Fund.

Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition $ 28,604
Captal Equeen: (5994)
Plans/Specs/Engineering
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other: COPS $ 28,604
Other: Total $ 28,604
Total $ 28,604
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year FY 25-26
Description of General Fund Costs
SAN

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNE
Capital Request Name: Mobile Radios
Capital Request Procurement for new in-car mobile radios for patrol vehicles.

Description (Summary):

Location: Citywide
Proposing Department Contact Person Expense Type
San Marino Police Department John Incontro Capital Equipment Estimated Total Capital Request On-going project
$ 116,000 Labor Source
Cost Foothill Communications
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $ 116,000 $0 $0 $0 $0 $116,000
COPS $ 116,000 COPS $ 0 COPS $0 COPS $ 0 COPS $0 COPS $ 116,000 $0
$0
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) O (Other) Photo of Equipment and/or Map Showing Project Location
Zone Into PWr FPF
, SAN

Our radio service provider advises there is no way to put future software updates on these radios, which may make them inoperable in the next 12-18 months, Interagency Communications Interoperability (ICI), is in the process of upgrading their infrastructure, which also requires the City to upgrade equipment software. The departments current radios are UHF and 700 band frequency radios. When ICI goes from phase one to phase two of their infrastructure upgrade, frequencies will split requiring a software upgrade to our current radios. agencies within the City's Cal OES mutual aid area is critical for operation Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition $ 100,000 Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (59l)
Construction Donations (28I)
Contingencies General Fund (101)
General Fund Costs* Other: COPS $ 116,000
Other: $ 16,000 Total $ 116,000
Total $ 116,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year FY 25-26
Description of General Fund Costs
The Department will purchase (8) new Motorola APX8500 radios in FY 25-26 for staff and detective vehicles. The new radios will require routine maintenance to ensure proper function. The new 'adios will need to be programmed and installed in the vehicles designated to be replaced. This maintenanc is not expected to exceed $500 per year, for all radios, and can be sufficiently covered by the Department' operating budget. Previously, (8) new Motorola APX8500 radios were budgeted and purchased in FY24-25.

This will be an on-going capital improvement project from the previous year.

FIRE DEPARTMENT

REQUESTS
SAN

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Capital Request Name: Thermal Imaging Cameras
Capital Request rocure personal thermal imaging cameras for Fire Department sworn personnel. This is th Description (Summary): econd year of a two year procuremen Location: Fire Department
Proposing Department Contact Person Expense Type
Fire Department Mario Rueda Capital Equipment
Estimated Total Capital Request New Project or Ongoing
Cost $ 5,500
Labor Source
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $ 5,500 $ 5,500 $0 $0 $0 $ 11,000
CE $ 5,500 CE $ 5,500 CE CE CE CE $ 11,000
$0
SOURCE $0
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) • (Other) Photo of Equipment and/or Map Showing Project Location

The previous model of Seek Thermal Imagers used by the department are experiencing frequent failures due to battery and LCD screen issues. The Fire Department is phasing out the previous model of tic with upgraded Seek FirePro 300 models. This new model offers a larger screen, improved durability, higher resolution, and extended battery life.

Cost per unit is $999.00 (excluding tax).

Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition $ 5,500 Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591) $5,500
Construction Donations (281)
Contingencies General Fund (LOI)
General Fund Costs* Other:

Other: Total $5,500
Total $5,500
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year FY 25-26
Description of General Fund Costs

PARKS & PUBLIC WORKS

DEPARTMENT REQUESTS
SAN

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Capital Request Name: Pressure Washer
Capital Request Pinurance of anew pressure washer to sis the Publc Works Deparement with Description (Summary):

Location: | Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request New
$ 16,500
Cost Labor Source City Employees
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $ 16,500 $0 $0 $0 $16,500
CE $ 16,500 CE CE $0 CE CE CE $ 16,500
50 $0
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) • (Other) Photo of Equipment and/or Map Showing Project Location
SAN

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The City owns a towable, industrial pressure washer in order to clean hard surfaces such as streets, sidewalk, walking surfaces at Lacy Park, parking lots, and other surfaces that might accumulate dirt or debris.

The current pressure washer is approximately 15 years old and went out of services earlier this year and is beyond repair. In order to enable staff to sufficiently clean these surfaces, providing for both public safety and aesthetic appearances, the Department is recommending the procurement of a new industrial pressure washer. Based on quotes obtained, staff is estimating a new pressure washer will cost approximately $16,500 and have a service life of approximately 20 years.

Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition $ 16,500 Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591) $ 16,500 Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total $ 16,500
Total $ 16,500
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year FY 25-26
Description of General Fund Costs
The new pressure washer will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget.

COMMUNITY SERVICES

DEPARTMENT REQUESTS
SAN

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Capital Request Name: Furniture Replacement at the Crowell Public Library Capital Request Replacement / Re-upholstery of public seating Description (Summary):

Location: Crowell Public Library
Proposing Department Contact Person Expense Type
CSD Cathi Johnson Capital Equipment
Estimated Total Capital Request Ongoing
Cost $ 43,000 Contractor
Labor Source
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $ 43,000 $0 $0 50 $0 $ 43,000
CE $ 43,000 CE CE CE CE CE $ 43,000
$0
SOURCE $0
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) O (Other) Photo of Equipment and/or Map Showing Project Location
• SAN

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Public seating in the Library consists of 282 pieces, including 116 mesh and 166 upholstered pieces of furniture purchased in 2008.

The Library is open seven days a week, 52 weeks a year and logs more than |00,000 visits a year. Fabric cleaning has occurred, but given the fact that the furniture is 16 years old and is subject to heavy use, a phased replacement of 180 chairs and re-upholstery of 18 chairs is recommended. FY 25-26 represents the second and final year of the furniture replacement program.

Of the 180 chairs to be replaced, 64 are desk chairs. These desk chairs are structurally unsound; the back is constructed of a series of thin lateral slats that break when the chair is pulled away from a table to allow a patron to sit. Due to this design the chairs are not able to withstand constant use. Staff would like to replace these with traditional, armless wood chairs. The remaining 116 chairs to be replaced would be swapped for vinyl seating, which can withstand high use.

Vinyl seat re-upholstery is recommended for the 18 pieces that are structurally sound, but have fabric that is in poor condition. loving away from fabric to easy to care for seating surfaces will allow staff to maintain an attractive and welcoming environmen or the community we serve, while ensuring that the funds spent will stretch further than replacement with fabri Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition $ 43,000 Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591) $ 43,000 Construction Donations (281)
Contingencies General Fund (1O1)
General Fund Costs* Other:

Other: Total $ 43,000
Total $43,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs

FUTURE REQUESTS
FY 26-27 AND BEYOND
SAN

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Capital Request Name: Reserve Engine 791 Replacement
Capital Request Paurent of replacemen Type fire engine for Enginc 791 due to aging and increased Description (Summary):

Location: Fire Department
Proposing Department Contact Person Expense Type
Fire Mario Rueda Capital Equipment
Estimated Total Capital Request New Project or Ongoing
Cost $ 1,250,000 Labor Source
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $0 $0 $0 $ 1,250,000 $0 $ 1,250,000
CE CE CE CE $ 1,250,000 CE CE $ 1,250,000
$0
SOURCE $0
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) O (Other) Photo of Equipment and/or Map Showing Project Location

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The San Marino Fire Department (SMFD) is requesting capital equipment funds to purchase a new Type I fire engine to replace the current reserve Engine 79l. Engine 79l was purchased in 2008, is currently 17 years old, and will be due for replacement in the coming years In 2024, Engine 791 was out of service for 108 days in calendar year 2024. The replacement for Engine 791 will become the new front line engine, and current front line Engine 91 would move to reserve status. Engine 91 was purchased in 2018 and will be approximately 10 years old when it moves to reserve status.

The SMFD replacement cycle ensures the ability of the SMFD to provide immediate response to emergencies xperienced by residents. Delaying this request risks the unreliability associated with a 22 year old fire engine, anc lacing the SMFD further back in the queue for the start of construction of the fire engine, and the uncertaint that accompanies that path.

Current production time for a new Type I engine is estimated by the manufacturer at approximately 48 months.

Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition $ 1,250,000 Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (59l) $ 1,250,000 Construction Donations (281)
Contingencies General Fund (LOI)
General Fund Costs* $0 Other:

Other: Total $ 1,250,000
Total $ 1,250,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost $0
Fiscal Year FY 28-29
Description of General Fund Costs
•SAN

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Capital Request Name: Wood Chipper
Capital Request rocurement of a new wood chipper to assist the Public Works Department with maintenanc Description (Summary): and tree clearance activities
Location: | Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request New Project
Cost $ 30,000 Labor Source
City Employees
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $0 $ 30,000 $0 $0 50 $ 30,000
CE CE $ 30,000 CE $0 CE CE CE $ 30,000
$0
SOURCE $0
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) O (Other) Photo of Equipment and/or Map Showing Project Location

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Request Description and justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department's wood chipper is multiple decades old, and had a high volume of work required during and after the recent windstorm. As such, the current wood chipper, while still functioning, is nearing the end of its service life, and is recommending the procurement of a new wood chipper within the next few years. This equipment is essential in helping Public Works crews in their maintenance activities, particularly when responding to a fallen tree or tree limb, as it allows them to break down the tree or limb and safely transport it off site. This equipment will be of particular help during any future events that may result in fallen trees or tree limbs. Based on quotes received from prospective vendors, a new wood chipper would cost approximately $30,000.

Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition $ 30,000 Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591) $ 30,000 Construction Donations (281)
Contingencies General Fund (ÍOI)
General Fund Costs* Other:

Other: Total $ 30,000
Total $ 30,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year FY 26-27
Description of General Fund Costs
The new wood chipper will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget.

SAN

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Capital Request Name: Backhoe
Capital Request Procurement of a new backhoe to assist the Public Works Department with maintenance Description (Summary): activities.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request Future Project
$ 175,000
Cost Labor Source City Employees
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $0 $ 175,000 $0 $0 $ 175,000
CE CE $ 175,000 CE CE CE CE $ 175,000
$0
$0
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) O (Other) Photo of Equipment and/or Map Showing Project Location
SAN

Without this piece of equipment, maintenance activities that require significant loading and excavation are significantly more difficult and inefficient. A new backhoe has an expected useful life of 20 years, and would improve maintenance staff efficiency.

Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition $ 175,000 Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591) $ 175,000 Construction Donations (281)
Contingencies General Fund (ÍOI)
General Fund Costs* Other:

Other: Total $ 175,000
Total $ 175,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year FY 26-27
Description of General Fund Costs
The new skip loader will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget.

SAN

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Capital Request Name: Skip Loader
Capital Request Procurement of a new skip loader to assist the Public Works Department with maintenance Description (Summary): activities.

Location: Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request Future Project
$ 120,000 Labor Source
Cost City Employees
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $0 $0 $ 120,000 $0 $0 $ 120,000
CE CE CE $ 120,000 CE CE CE $ 120,000
$0
$0
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) O (Other) Photo of Equipment and/or Map Showing Project Location

Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition $ 120,000 Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591) $ 120,000 Construction Donations (281)
Contingencies General Fund (1OI) $ 1.000
General Fund Costs* $ 1,000 Other:

Other: Total $ 121,000
Total $ 121.000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost $ 1,000
Fiscal Year FY 26-27
Description of General Fund Costs
The new skip loader will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $1,000 per year and can be sufficiently covered by the Department's operating budget.

SAN

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Capital Request Name: Electric Riding Mower
Capital Request Pinurance of anew cleric riding mower to assis the Public Works Deparment with Description (Summary):

Location: | Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request Ongoing
$ 55,000
Cost Labor Source City Employees
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $0 $ 55,000 $0 $0 $ 55,000
CE CE $ 40,000 CE $0 CE CE CE $ 40,000
AQMD AQMD $ 15,000 AQMD AQMD AQMD AQMD $ 15,000
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) O (Other) Photo of Equipment and/or Map Showing Project Location

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department owns five riding mowers for maintenance activities involving mowing the 35 acres of Lacy Park, as well as the landscaped medians on Huntington Drive and Sierra Madre Boulevard. Four of the mowers have recently been transitioned to electric-powered, with the remaining one being gas-powered. A new mower will help improve the frequency of the City's maintenance activities at Lacy Park as well as medians and other landscaped areas of the public right-of-way. Additionally, the purchase of an electric mower will help the City meet new State requirements regarding the usage of electric vehicles and equipment. Beginning in 2024, manufacturers began phasing out gas-powered mowers, making it more difficult to find replacement parts for the City's existing equipment. The Department recommends purchasing a mower to complete the transition of the City's mower fleet to completely electric in FY 26-27. The City is in contact with AQMD to confirm their rebate exchange program will be available and that AQMD funds may be used for this purchase. The estimatec price based on quotes obtained from qualified vendors is $55,000. A new mower has an expected useful life of 20 years, and would improve maintenance staff efficiency.

Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition $ 55,000
Captal Equeen 59394) $ 40,000
Plans/Specs/Engineering
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other: AQMD $ 15,000
Other: Total $ 55,000
Total $ 55,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year FY 26-27
Description of General Fund Costs
The new mower will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget.

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Capital Request Name: Small Engine Replacement Program
Capital Request Continuation of biennial program to replace small engine equipment Description (Summary):

Location: | Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request Ongoing
$ 15,000
Cost Labor Source City Employees
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $0 $ 15,000 $0 $ 15,000 $0 $ 30,000
CE CE $15,000 CE CE $ 15,000 CE CE $ 30,000
$0
$0
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) O (Other) Photo of Equipment and/or Map Showing Project Location

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) In FY 18-19, the City Council approved a biennial program to replace small engine equipment such as concrete and chain saws, blowers, and hedge trimmers used by the Streets, Parks, and Grounds divisions.

The Department owns several dozen small engine tools under 50 hp used for trimming, blowing, trenching, sweeping, concrete cutting, pressure washing, compacting, limb sawing and concrete mixing. This program budgets for several small engines to be replaced every two years as they wear out. In October 2023, the State of California passed AB 1346, which barred the sale of gas-powered lawn and landscape equipment beginning in 2024. In order to ensure compliance with the new State mandate, Public Works will begin transitioning its small engine tools to electric. This transition will provide the added benefit of noise and pollution reduction as gas-powered equipment is phased out.

Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition $ 15,000 Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (59l) $ 15,000 Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* $ 500 Other:

Other: Total $ 15,000
Total $ 15,500
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost $ 500
Fiscal Year FY 26-27
Description of General Fund Costs
The small engines on the various tools may require routine maintenance over the course of a fiscal year. This should generally not amount to more than $500

CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Capital Request Name: Trailered Construction Traffic Message Board Capital Request Consuretion, of crasured ratic ablaysesage sign that can be used to advise residents of Description (Summary):

Location: | Citywide
Proposing Department Contact Person Expense Type
Parks and Public Works Amber Shah Capital Equipment
Estimated Total Capital Request Future Project
Cost $ 30,000 Labor Source
City Employees
Multi-Year Funding Cycle
FY FY FY FY FY Estimated
2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Total $0 $ 30,000 $0 50 $0 $ 30,000
CE CE $ 30,000 CE CE CE CE $ 30,000
$0
$0
$0
$0
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) MM (Measure M), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), COPS (COPS Grant) O (Other) Photo of Equipment and/or Map Showing Project Location

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CITY OF SAN MARINO
FY 2025-2026 CAPITAL BUDGET REQUEST CALIFORNIA
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) The Department owns two changeable message signs that can advise residents of construction, traffic delays, lane closures, or any other safety related messaging while driving. One of the signs was replaced during FY 24-25. The other sign is several years old and nearing the end of its service life. It is recommended that a replacement sign be procured in order to ensure the City has two functioning message board signs. This enables the City to provide messaging on both sides of closures and at multiple locations throughout the City. These signs are typically deployed at large special events, such as the 4th of July and the Homecoming Parade, and can also be deployed in the event of significant construction or an accident that requires lane closure. As the sign can relay traffic and public safety related messaging, it will benefit multiple City departments, including Parks and Public Works, Police, and Fire.

Other: Total $ 30,000
Total $ 30,000
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year FY 26-27
Description of General Fund Costs
The new skip loader will require routine maintenance to ensure proper function. This maintenance is not

San Marino City CouncilMarch 28, 2025

San Marino City Council
March 28, 2025