MINUTES
ADJOURNED REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
FRIDAY, MARCH 28, 2025 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
Mayor Shepherd Romey called the regular meeting to order at 8:32 a.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Shepherd Romey ROLL CALL: PRESENT: Mayor Chou, Vice Mayor Shepherd Romey, Council Member Chou, Council Member Lo, Council Member
Chang
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- Elaine Pang (California State Senate), Gary Clifford (Athens Services), Dr. Al Nava PhD, Susan Rosvall, Philip Lao, Dennis Kneier
PRESENTATION
GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT UPDATE Vector Control District General Manager Susanne Kluh gave the presentation.
NEW BUSINESS
1. REVIEW OF DRAFT FY 2025-26 • CAPITAL EQUIPMENT AND
CONSTRUCTION PLANS AND 5-YEAR FORECAST
City Manager Eskandar gave an introduction and Parks & Public Works Director Shah presented the staff report.
The following person(s) provided comment:
- John Dustin (provided comment by Zoom chat)
Mayor Shepherd Romey recessed the meeting at 10:39 a.m. and resumed the meeting at 10:52 a.m.
The City Council provided direction to staff.
CITY COUNCIL MINUTES REGULAR MEETING
FRIDAY, MARCH 28, 2025 PAGE 2 OF 4
2. APPROVAL OF RESOLUTION TO REESTABLISH FISCAL YEAR 2025-26
PUBLIC SAFETY SPECIAL TAX LEVIES
Finance Director Guirola-Leon presented the staff report.
The following person(s) provided comment:
None
Vice Mayor Chou moved, seconded by Council Member Chang, to approve Resolution No. R-25-08 establishing the Public Safety Special Tax Levies for Fiscal Year 2025-26.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Mayor Shepherd Romey
NOES:
ABSTAIN: None
ABSENT: None
3. AUTHORIZATION TO PUBLISH THE PUBLIC HEARING NOTICE TO
CONSIDER PROPOSED ESTABLISHMENT OF SEWER SERVICE RATES, AND RESOLUTION R-25-09 TO ESTABLISH RATE SETTING
PROCEDURES IN COMPLIANCE WITH PROPOSITION 218 AND ASSEMBLY BILL 2257
Finance Director Guirola-Leon presented the staff report.
The following person(s) provided comment:
- None
The City Council provided direction on the funding scenario to be used for the Sewer Rate Study.
Member Chang moved, seconded by Vice Mayor Chou, to
adopt Resolution R-25-09 to approve the Sewer Service Charge Rate Setting Procedures: using a maximum levy amount of 50% of the projected CIP funding need, but with a proposed rate set at 25% of the projected CIP funding need for the first year and authorized staff to mail and post the Public Hearing Notice for June 27, 2025, to consider approval of the proposed sewer service charges.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo
NOES: Mayor Shepherd Romey
ABSTAIN: None
ABSENT: None
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FRIDAY, MARCH 28, 2025 PAGE 3 OF 4
CONSENT CALENDAR
Council Member Lo moved, seconded by Council Member Chou, to approve Items 4 through 6 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None
4. APPROVAL OF CONTRACT AMENDMENT NO. 1 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH Z&K CONSULTANTS IN THE NOT TO
EXCEED AMOUNT OF $80,268
The City Council 1) approved Contract Change Order #2 with Onyx Paving Company, Inc. for the Street Rehabilitation Project in an amount not to exceed $498,000 for the completion of additional work associated with the Alley and Parking Lot Improvement Program and authorize the Parks and Public Works Director to execute the Contract Change Order on behalf of the City, 2) approved Amendment No.1 with Z&K Consultants in an amount not to exceed $143,148 for additional construction management services associated with the project, and authorized the City Manager to execute the contract amendment on behalf of the City.
5. AWARDS OF 3-YEAR MAINTENANCE SERVICES AGREEMENTS TO SO-CAL ELECTRIC, INC., ACCO ENGINEERED SYSTEMS, GRAYCON INC., AMTEK CONSTRUCTION, AND CREATIVE AIR MECHANICAL SERVICES INC. IN AN AMOUNT NOT TO EXCEED $50,000 PER YEAR EACH FOR ON-CALL
MAINTENANCE SERVICES
The City Council approved the City Manager or his designee to execute the agreements necessary to enter into a 3-year agreement with an option to renew 2 additional 1-year terms with BMO for safekeeping services, subject to final language approval by the City Manager and City Attorney and open a demand deposit account.
6. AUTHORIZATION TO ENTER INTO A 3-YEAR AGREEMENT FOR
SAFEKEEPING SERVICES
The City Council awarded three-year maintenance services agreements for on- call maintenance services to So-Cal Electric Inc., ACCO Engineered Systems Inc., and Graycon Inc. as the primary on-call contractors, and awarde agreements to Amtek Construction and Creative Air Mechanical Services, LLC as secondary on-call contractors, and authorized the City Manager to execute the agreements on behalf of the City.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
- None
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FRIDAY, MARCH 28, 2025 PAGE 4 OF 4
FUTURE AGENDA ITEMS
The following items) were requested:
- None
ADJOURNMENT
At 2:14 p.m., Mayor Shepherd Romey adjourned the meeting Alison Walter
ALISON WALKER
CITY CLERK