Agenda packet — San Marino City Council, April 25, 2025

AGENDA – APRIL 25, 2025 PAGE 1 of 171

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108

ADJOURNED REGULAR MEETING OF THE

SAN MARINO CITY COUNCIL
FRIDAY, APRIL 25, 2025 AT 8:30 AM

CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:

Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 AGENDA – APRIL 25, 2025 PAGE 2 of 171
p.m. will be included in the public comment record but not provided to City Council at the meeting.

Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, and Mayor Shepherd Romey

POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.

Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

NEW BUSINESS

1. PRESENTATION OF FY 2025-26 PROPOSED OPERATING BUDGET BY

DEPARTMENT
Recommendation: Staff recommends the Council provide direction to the City Manager on the proposed FY 2025-26 operating budget.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

AGENDA – APRIL 25, 2025 PAGE 3 of 171

FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: 04/18/2025 ALISON WALKER

CITY CLERK
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Hillary Guirola-Leon, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: April 25, 2025
SUBJECT: PRESENTATION OF FY 2025-26 PROPOSED OPERATING

BUDGET BY DEPARTMENT

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Engaged and Connected Residents
Fiscally Responsible and Transparent City Government

BACKGROUND
The annual budget is an important document where government resources are allocated to programs and services for the year. This allocation of resources is driven by the City’s priority initiatives. The Fiscal Year 2025-26 budget process began at the first meeting in February and the goal is to adopt the budget by May/June before the start of the fiscal year.  At the February 12, 2025, City Council meeting, staff presented the Fiscal Year 2025-26 budget calendar, a budget overview, and presented the proposed priority initiatives.
 At the February 28, 2025, City Council meeting, staff presented the FY 2024-25 mid-year review and the five-year financial forecast. FY 2025- 26 projections were also presented along with an update of FY2024-25 CIP projects.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 4 of 171
 Community feedback on priority initiatives was gathered through a community survey. The results of the community feedback were presented to Council on March 12, 2025.
 At the March 12, 2025, City Council meeting, City Council selected the FY 2025-26 priority initiatives. The selected priority initiatives are listed below:

Theme 1- Public Safety Excellence
1 Improve Cellular Coverage
2 Explore Pedestrian and Traffic Safety Improvements
Theme 2- Preserve our Residential Neighborhoods
3 Housing Element Implementation
Theme 3- Build Upon our Fiscal Health
4 Financially Self-sustaining Sewer System
5 Ensure Fiscal Stability Through Revenue
6 Maintain Local Control of Sales Tax
Theme 4- Foster Economic Development
7 Streamline Brick and Mortar Openings
8 Highlight Local Commerce
Theme 5- Celebrate San Marino
9 Lacy Park 100th Anniversary
10 Lacy Park Arboretum Accreditation
 At the March 28, 2025, City Council meeting, staff presented the draft FY 2025-26 Capital Equipment, FY 2025-26 Construction Plans, and the 5-year Capital Improvement Plan. Developing a 5-year Capital Improvement Plan is a best practice used by governments to identify the City’s present and future capital investment needs.

Today’s meeting continues the next stage of the budget process; the review of the operating budget by department. Staff will provide a high-level budget summary including revenues, operating expenditures, and fund balance impacts.

DISCUSSION
Today’s meeting will focus on the departmental budget packets and proposed revenues included as Attachments 1 through 12 of this staff report. The departmental budget packets include a budget memorandum, a narrative description, current year accomplishments, next year’s objectives, an up-to date operating dashboard, and the department operating budget separated PAGE 5 of 171
into Personnel and Services & Supplies sections. Departmental Organizational Charts are also included in the attached budget packets.

FY 2025-26 Proposed Revenue Budget
The proposed revenue budget for FY 2025-26 is $39,089,260, which is a $1.42M or 3.5% decrease from the current budget.

Revenues by Fund
FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
General Fund Group $36,348,037 $36,261,981

$(86,056) -0.2%
Restricted Funds 4,168,163 2,827,279

(1,340,884) -32.2%
Total $ 40,516,200 $ 39,089,260

$(1,426,940) -3.5%
The table below provides the breakdown of the General Fund revenues in more detail:

General Fund Group
Revenues
FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
Ad Valorem Property Taxes $ 20,150,000 $ 20,950,000 $ 800,000 4.0% Property Tax In Lieu of VLF 2,100,456 2,198,457 98,001 4.7% Utility Users Tax 2,515,900 2,466,750 (49,150) -2.0%
Public Safety Property Tax 3,528,294 3,704,709 176,415 5.0% Sales Tax 645,000 637,000 (8,000) -1.2%
Charges for Service 2,247,156 2,169,360 (77,796) -3.5%
Licenses & Permits 1,705,000 1,750,170 45,170 2.6%
Other Revenues 3,456,231 2,385,535 (1,070,696) -31.0%
Total $ 36,348,037 $ 36,261,981 $ (86,056) -0.2%
The decrease in the General Fund group revenues is primarily due to one-time revenues received in FY 2024-25. During FY 2024-25, the City recognized onetime revenues related to the Sale of Proposition A funds in the amount of $750,000 and American Rescue Plan Act funds in the amount of $401,406.

The top three General fund revenue sources are Property taxes, Utility Users Tax, and the Public Safety Parcel Tax, together making up 75% of the total General fund revenues for FY 2025-26.

A 4% growth factor was used to budget property tax revenue for FY 2024-25.

As of March 2025, Property tax receipts are trending 3.86% higher than prior PAGE 6 of 171
year receipts. Based on year-to-date trends, historical trends, and the City’s property tax consultants’ (HDL) latest estimates, 4% remains the growth factor for FY 2025-26 property taxes.

The Public Safety Parcel tax for FY 2025-26 is estimated to grow by $176,415 or 5% from current year.

Charges for Services decreased from prior year mainly due to the elimination of the Lil' Learners and Aquatics programs.

Proposed Expenditures
Operating Expenditures-All Funds
The city-wide proposed operating expenditure budget for FY 2025-26 is $36,887,480, which is a decrease of $1.7M or 4.6 % decrease from the current budget.

All Funds
Operating Budget
FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
Personnel

$21,318,867

$22,142,129

$823,262

3.9%
Personnel- Workers
Comp

1,466,680

822,546

(644,134)
-43.9%
Pension UAL & OPEB

3,750,171

4,127,395

377,224

10.1%
Services & Supplies

12,130,885

9,795,410

(2,335,475)
-19.3%
Total

$38,666,603

$36,887,480

$(1,779,124)
-4.6%
Operating Expenditures-General Fund Group
The proposed General Fund operating expenditures budget for FY 2025-26 is $36,261,737, which is a decrease of $1.015M or 2.7% from current year.

General Fund
Group
Operating Budget
FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
Personnel

$21,289,444

$22,122,129

$832,685 3.9%
Personnel- Workers
Comp

1,466,680

822,546

(644,134) -43.9%
Pension UAL & OPEB

3,750,171

4,127,395

377,224 10.1%
PAGE 7 of 171
Services & Supplies

10,770,135

9,189,667

(1,580,468) -14.7%
Total

$37,276,430

$36,261,737

$(1,014,693)
-2.7%
Overall, the personnel budget increased by 3.9% from current year. The proposed personnel budget includes a reduction of approximately $200,000 due to temporary salary savings from freezing one Police Officer position and one part-time Cadet position. These positions are not being eliminated but will remain unfilled for the upcoming fiscal year to support budget balancing efforts for FY 2025-26. Recruitment for these positions is expected to resume once the budget stabilizes. The proposed personnel budget also includes reductions in Community Services Department of $78,151 or 2.7% decrease from the current year. The decrease is primarily due to the elimination of the Lil’ Learners and Aquatics programs.

The proposed budget also includes a $100,000 reduction in annual contributions to the City’s California Employers’ Retiree Benefit Trust Fund (CERBT). This adjustment is a temporary measure to assist in balancing the FY 2025-26 budget. The goal is to continue making these additional contributions to the trust fund in future years.

The proposed FY 2025-26 operating budget does not include depreciation, as it is a non-cash expense recognized only for financial reporting purposes.

Although not part of the FY 2025-26 proposed budget, depreciation estimates can serve as a long-term capital planning tool by setting aside funds for future asset replacement. Capital contributions can be proposed once the budget stabilizes, and Council can consider them separate from the operating budget.

In previous years, depreciation was included in the budget and was used to fund capital expenditures during the same fiscal year.

Department Budget Reductions
As part of this year’s budget process, departments reviewed each expenditure line item and proposed operating expenditure reductions to help balance the budget. The table below shows the net department reductions in the services and supplies expenditure category. Of these reductions, $304,050 will continue to be funded through an alternative revenue source for FY 2025-26.

This approach allows the City to maintain essential services while supporting overall budget balancing efforts.

PAGE 8 of 171
The FY 2025-26 budget process is the second year of departmental budget reductions to help bridge the gap between revenues and expenditures. Below is a table showing the departmental budget reductions in the Services & Supplies expenditure category for FY 2024-25 and FY 2025-26 Proposed budget. For the FY 2025-26 proposed budget, the department reductions total $1.8M.

Department
FY 2024-25
Budget Reductions
FY 2025-26
Budget Reductions
City Council $3,700 $0
City Attorney 25,000 95,000
City Manager's Office 39,328 70,000
Finance 12,921 82,312
Non-Departmental 500 646,256
Human Resources 4,442 120,680
Community Development 572,000 290,790
Police 111,735 275,000
Fire & Emergency Management 67,690 24,600
Parks & Public Works 43,450 138,562
Community Services 36,925 39,264
Total $ 917,691 $ 1,782,464
General Fund
Expenditures
(Services & Supplies)
By Department
FY 2024-25
Amended
FY 25/26
Proposed
$
Change
%
Change
City Council $ 29,475 $ 33,350 $ 3,875 13.1%
City Attorney 450,000 355,000 (95,000) -21.1%
City Manager's Office 273,640 204,150 (69,490) -25.4%
Community Development 794,042 521,991 (272,051) -34.3%
Community Services 1,145,031 1,070,270 (74,761) -6.5%
El Molino Viejo 60,000 60,000 - 0.0%
Finance 259,482 179,877 (79,605) -30.7%
Fire & Emergency Management 879,065 847,845 (31,220) -3.6% Human Resources 738,537 640,267 (98,270) -13.3%
Non-Departmental 2,690,130 2,078,201 (611,929) -22.7%
Parks & Public Works 2,591,793 2,615,788 23,995 0.9%
Police 858,940 582,928 (276,012) -32.1%
Total $ 10,770,135 $ 9,189,667 $ (1,580,468) -14.67%
PAGE 9 of 171
General Fund Overview
Overall, the General Fund FY 2025-26 proposed budget has a net change of $244 before transfers in/out.

GENERAL FUND
FY 25/26
Proposed
General Fund Revenues $ 36,261,981
General Fund Expenditures 36,261,737
Net Change before Transfers In/Out $ 244
Since January 2025, there have been significant changes at the federal level that could create ripple effects throughout our local economy. There is ongoing uncertainty related to tariffs, inflation, federal funding freezes, and other key economic factors.

The City’s proposed budget does not currently reflect these potential economic changes, but staff will continue to monitor conditions and remain prepared to adjust if necessary. The City’s proposed budget also does not reflect revenue increases that may result due to approval of the Fee Study and Sewer Rate Study which are both expected to be presented for City Council approval over the next 2 months.

The Path Forward:

While City staff have worked tirelessly with the City Council to make cuts across every single department both in Fiscal Years 2024-25 and 2025-26 to ensure a balanced budget without the use of reserves, these cuts have not cured the structural deficit the City is experiencing due to lagging revenues and will need to navigate the problem again next fiscal year. The impacts of the structural revenue issues, which have been highlighted by staff for years, were significantly exasperated by the COVID-19 pandemic and the historic economic challenges it brought with it, resulting in a present-day need to address them head on as soon as possible. The compounding effects of inflation at rates not seen in decades, disruptions to workforce availability, and supply chain issues, have resulted in more dire impacts to cities with limited revenue streams or growth like San Marino.

For historic context, the table below highlights the compounding effects that rising costs have had on a select number of the City’s operating expenses since Fiscal Year 2018-19, the year before the COVID-19 pandemic. Just the below 11 items alone represent more than $1.6M in unavoidable cost increases impacting the City‘s budget. These items are not those which have grown the most over this period of time but rather a small selection of items PAGE 10 of 171
that the City cannot operate without. Cutting any one of these items would have an adverse impact on service delivery, liabilities, etc. Additionally, several of these items have been competitively bid over this period of time to ensure that the City is complying with procurement policies and obtaining the best rates in the market.

Budget Year
Expense
FY 2018-
2019
FY 2025-
2026
$
Difference
%
Difference
General Liability Insurance Premium $531,930.00 $1,169,379.00 $637,449.00 120% Citywide Water Utilities $171,666.48 $392,251.42 $220,584.94 128% Citywide Electric Utilities $241,829.94 $429,012.34 $187,182.40 77% Excess Workers Compensation Insurance
Premiums $27,176.20 $207,917.00 $180,740.80 665%
Crossing Guards to Support SMUSD Students $129,426.00 $236,523.00 $107,097.00 83% Citywide Tree Management $297,000.00 $389,438.00 $92,438.00 31% Annual Sewer Cleaning $129,336.00 $204,610.00 $75,274.00 58% Fire Emergency Medical Services Supplies $31,000.00 $77,700.00 $46,700.00 151% Verdugo Fire Dispatch Fees $74,200.00 $110,000.00 $35,800.00 48% Department of Industrial Relations- SIP CA $11,943.08 $45,657.00 $33,713.92 282% Fire Department 911 Lines $8,300.00 $27,000.00 $18,700.00 225% Additionally, it’s important to note that in order to deliver on the expectations of the community and City Council related to public safety, community services, permitting, responding to new State legislation, etc., past administrations have grown the organization from approximately 96 full time employees in Fiscal Year 2016-17 to 112 full time employees in the current fiscal year. All of which has occurred without substantial new structural revenue growth over the same period of time.

As a response to this mounting revenue issue, during the FY 2024-25 budget process, the City Manager outlined a roadmap of actions necessary to be undertaken in order to stabilize the City’s finances. This roadmap included short, mid- and long-term actions that must be implemented if the City Council and the community wish to maintain the current levels of service. A few of the actions implemented to date include the passage of the Public Safety Parcel Tax (Measure SM) by voters in the November 2024 Election, the sale of excess Proposition A funds to the City of Pasadena, and the reallocation of COPS funds to better support Police Department operations.

PAGE 11 of 171
In the mid-term, staff have been working to update the City’s user fees (fees for services delivered to individuals such as those necessary to inspect fire plans, obtain a conditional use permit, film permit, etc.), study revenue sources for maintaining the City’s aging sewer infrastructure, and addressing operational efficiencies to reduce expenses. One primary area of focus as outlined last year is to address the drivers of overtime expenses. As an example, the Fire Department will continue reducing the utilization of forced overtime hiring as a method of staffing when personnel are unable to fill shifts for various reasons. This is expected to result in significant reduction of unbudgeted expenditures while still ensuring that the high levels of life-safety services are delivered to the community.

In the long-term, over the course of the next one to two years, several additional actions will need to be taken to maintain the San Marino we know and love. These include renewal of the City’s Utility Users Tax at a rate that more appropriately reflects the community’s expectations of the City by way of service delivery; a one cent district tax measure to keep dollars spent in San Marino; and working with The Huntington to better fund impacts to City services by their visitors, to name a few.

By implementing the actions outlined above, coupled with sound budgeting practices across the City’s budget, the City will be able to address the structural deficit over the next few years and continue to deliver services at the levels expected by the community.

Estimated General Fund Balance
The estimated unassigned General Fund balance at June 30, 2026, is $17.9M, which is about $49.5% of the FY 2025-26 proposed operating revenues which meets the City’s General Fund Reserves Policy of 40%. The reserve balance above the minimum amount required is $3.4M. Should the City not recognize new structural revenue streams as outlined in the path forward above, this amount will be critical to monitor as a source to temporarily fund operations in FY 2026-27 given the anticipated deficit and limited ability to make further cuts to department budgets next year.

FISCAL IMPACT & PROCUREMENT REVIEW
Total operating budget expenses are proposed to be $36,887,480 for the FY 2025-26, of which $36,261,737 are supported by the General Fund.

PAGE 12 of 171

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council provide direction to the City Manager on the proposed FY 2025-26 Operating Budget.

ATTACHMENTS

1. City Council

2. City Attorney

3. City Manager’s Office

4. El Molino Viejo (The Old Mill)

5. Finance & Non-Departmental

6. Human Resources

7. Community Development

8. Police

9. Fire & Emergency Management

10. Parks & Public Works

11. Community Services

12. Revenue Schedule (Summary & Detail)

13. Detail of FY 2025-26 Budget Reductions
PAGE 13 of 171
1 TO: Philippe Eskandar, City Manager
FROM: Nicole Tibbet, Community Engagement Manager
DATE: April 25, 2025
SUBJECT: BUDGET SUBMISSION FOR FY 2025-26

CITY COUNCIL
YEAR-END SUMMARY (FY 2024-25 BUDGET VS ESTIMATED)
City Council is anticipated to end the fiscal year with a savings of $1,158 or -3.9% below the current budget. The primary reasons are listed below:
• An estimated $2,000 in savings to cost center #101-01-4480-2872 (Hospitality) because there was not an in-person State of the City address held this fiscal year.

FY 2024-25 FY 2024-25
Bud. Vs
Est.

Bud. Vs
Est.

Budget Estimated Diff $$ Diff %%
Personnel - - - 0.0%
Services & Supplies 29,475 28,317 (1,158) -3.9%
Total by Type $ 29,475 $ 28,317 $ (1,158) -3.9%
PAGE 14 of 171
2 FY 2025-26 PROPOSED BUDGET
Personnel
City Council has no Personnel costs.

Services & Supplies
Services & Supplies proposed budget is $33,350 which represents a $3,875 or 13.1% increase from current budget. The increases below are not proposing the addition of new spending, but rather, reflecting the true cost increases (due to outside pressures i.e. inflation, etc.) to maintain current operations.
• $2,200 increase to cost center # 101-01-4480-0000 (Travel & Meetings) for anticipated Council Member participation in academies and training. • $1,650 increase to cost center # 101-01-4396-0000 (Memberships and Dues) for anticipated rate increases to overall City memberships.

ATTACHMENTS
A. Department Narrative (Purpose and Description)
B. Department Tie-Out Sheets
FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Budget Proposed Diff $$ Diff %%
Personnel - - - 0.0%
Services & Supplies 29,475 33,350 3,875 13.1%
Total by Type $ 29,475 $ 33,350 $ 3,875 13.1%
PAGE 15 of 171

DEPARTMENT PURPOSE
The mission of the City Council is to provide leadership to the community through the establishment of policies that enhance the quality of life for San Marino residents, businesses, non-profit institutions, and other stakeholders; and to maintain a strong and stable fiscal condition.

DEPARTMENT DESCRIPTION
The City Council consists of five members, typically elected at-large to four-year terms. Annually, the Council elects one of its members to serve as Mayor and Vice Mayor respectively. The City Council is responsible for setting policies, passing ordinances and resolutions, adopting the budget, appointing committee members, hiring the City Manager and City Attorney, and concurring in the appointment of department heads.

Because the City Council is the legislative representative of the City, all citywide memberships are assigned to this budget. These memberships include the League of California Cities, the Los Angeles County Division of the League of California Cities, the San Gabriel Valley Council of Governments, and the Southern California Association of Governments. These memberships make up almost 65% of the City Council budget each fiscal year. The remaining expenditures are for travel and meetings, City Council hosted events, and materials and supplies such as nameplates, business cards, and plaques.

CITY COUNCIL
PAGE 16 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - -
Services & Supplies 28,029 25,807 29,475 28,317 33,350
Total by Type $ 28,029 $ 25,807 $ 29,475 $ 28,317 $ 33,350 Expenditures by Fund:
101 General Fund 28,029 25,807 29,475 28,317 33,350
Total by Fund $ 28,029 $ 25,807 $ 29,475 $ 28,317 $ 33,350 GL # Services & Supplies
101-01-4150-0000 Contract Services - 164 - - -
101-01-4376-0000 Materials & Supplies 3,570 2,899 3,975 3,823 4,000 101-01-4396-0000 Memberships & Dues 20,277 20,614 20,900 21,294 22,550 101-01-4420-0000 Printing 261 57 400 350 400
101-01-4480-0000 Travel & Meetings 1,270 1,119 1,200 1,850 3,400 101-01-4480-2872 Hospitality 2,652 954 3,000 1,000 3,000 Total Services & Supplies $ 28,029 $ 25,807 $ 29,475 $ 28,317 $ 33,350 Total Operating Expenditures $ 28,029 $ 25,807 $ 29,475 $ 28,317 $ 33,350 FY 2024-25
Operating Budget Summary
Operating Budget Detail

CITY COUNCIL
PAGE 17 of 171

DEPARTMENT PURPOSE
The City Attorney provides advice and opinions on matters of municipal concern, examines contracts and ordinances as to form and legality, and is frequently called upon to interpret the City’s municipal code, federal and state statutes, and any other laws that govern San Marino.

DEPARTMENT DESCRIPTION
The City of San Marino contracts with a firm for City Attorney services. The City Attorney provides general legal advice and provides the following services:
• Serves as chief counsel to the City for both elected officials and staff; • Drafts and reviews ordinances, resolutions, contracts, deeds, leases, and other legal documents as needed;
• Represents the City in litigation, as either the defense or to prosecute; • Attends City Council meetings, and other bodies as needed, to advise Council and to have firsthand knowledge of current and proposed City actions; and • Renders opinions on specific legal issues.

CITY ATTORNEY
PAGE 18 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - -
Services & Supplies 455,095 556,050 450,000 327,000 355,000 Total by Type $ 455,095 $ 556,050 $ 450,000 $ 327,000 $ 355,000 Expenditures by Fund:
101 General Fund 455,095 556,050 450,000 327,000 355,000 Total by Fund $ 455,095 $ 556,050 $ 450,000 $ 327,000 $ 355,000 GL # Services & Supplies
101-06-4106-2755 Contract Legal Services-General 206,336 202,507 250,000 250,000 260,000 101-06-4106-2756 Contract Legal Services-Litigation 147,004 329,552 145,000 50,000 75,000 101-06-4106-2757 Contract Legal Services-COVID-19 67,003 1,418 5,000 - - 101-06-4106-2758 Contract Legal Services-Code Enforcement 34,752 22,575 50,000 27,000 20,000 Total Services & Supplies $ 455,095 $ 556,050 $ 450,000 $ 327,000 $ 355,000 Total Operating Expenditures $ 455,095 $ 556,050 $ 450,000 $ 327,000 $ 355,000 FY 2024-25
Operating Budget Summary
Operating Budget Detail

CITY ATTORNEY
PAGE 19 of 171
TO: Philippe Eskandar, City Manager
FROM: Nicole Tibbet, Community Engagement Manager
DATE: April 25, 2025
SUBJECT: BUDGET SUBMISSION FOR FY 2025-26
CITY MANAGER’S OFFICE
YEAR-END SUMMARY (FY 2024-25 BUDGET VS ESTIMATED)
The Department is anticipated to end the fiscal year with a savings of $114,790 or 11.8% below the current budget. The primary reasons are listed below:
• An estimated $35,000 in savings to cost center #101-09-4150-0000 (Contract Services) from unspent money in the Chinese Translation Services Budget. There were fewer engagement meetings held this year, which used less of the interpretation budget than anticipated.
• An estimated $20,000 remaining in cost center #101-09-4202-0000 (Legal Noticing) for unused legal notices this fiscal year.
• An estimated $20,000 in savings to cost center #101-09-4220-0000 (City Manager’s Contingency) due to no emergency needs resulting in the City Manager having to use the contingency line item.

FY 2024-25 FY 2024-25 Bud. Vs Est.

Bud. Vs
Est.

Description Budget Estimated Diff $$ Diff %%
Personnel $ 696,574 $ 696,574 $ - 0.0%
Services & Supplie 273,640 158,850 (114,790) -41.9%
Total: $ 970,214 $ 855,424 $ (114,790) -11.8%
PAGE 20 of 171
• An estimated $20,000 in savings to cost center #101-09-4290-0000 due to the election costs from the County coming in under anticipated cost.

FY 2025-26 PROPOSED BUDGET
Personnel
The Department’s Full-Time Equivalent (FTE) will remain at 3.50 FTE, unchanged from the current budget.

Personnel proposed budget for FY2025-26 is $762,979 which represents a $66,405 or 9.5% increase from current budget.
• Employees’ salaries are increasing by 4.0% per the Memorandum of Understandings (MOU).
• Cafeteria benefits for Full-Time employees of the Department are expected to increase by $15k over the current year due to premium increases.

Services & Supplies
Services & Supplies proposed budget is $204,150 which represents a $69,490 or 25.4% decrease from the current budget. The changes to specific budget areas below are generally not proposing the addition of new spending, but rather, reflecting the true cost increases (due to outside pressures i.e. inflation, etc.) to maintain current operations. The primary reasons for the changes are due to the following:
• A decrease of $20,000 to cost center #101-09-4150-0000 (Other Contract Services) for the true cost to support translation/interpretation services for the year. • A decrease of $50,000 to cost center #101-09-4290-0000 (Elections) due to no election being held during the next fiscal year.
• An increase of $6,845 to cost center # 101-09-4150-0500 (Other Contract Services – IT) for anticipated IT software cost increases.

FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 696,574 $ 762,979 $ 66,405 9.5%
Services & Supplie 273,640 204,150 (69,490) -25.4%
Total: $ 970,214 $ 967,129 $ (3,085) -0.3%
PAGE 21 of 171
• A decrease of $5,000 to cost center #101-09-4202-0000 (Legal Notices) for the true cost of Legal Notices for the year.

ATTACHMENTS
A. Department Narrative (Purpose, Description, FY 2024-25 Accomplishments, FY 2025-26 Objectives, Operational Dashboard)
B. Department Organization Chart
C. Department Tie-Out Sheets
PAGE 22 of 171

DEPARTMENT PURPOSE
The mission of the City Manager’s Office is to maintain policy and operational alignment throughout the organization.

DEPARTMENT DESCRIPTION
The department provides oversight, direction, and organizational support to all City departments under the direction of the City Manager. The department also includes the City Clerk and Public Information functions. The Department provides the following services:
• City Manager – The City Manager is appointed by, and serves at the pleasure of, the City Council. The City Manager, in turn, is the sole appointing authority for all positions of employment in the City, except for department heads which require the concurrence of the Council. The City Manager directs all operations of the City by coordinating the efforts of the various departments and keeping the City Council apprised of matters dealing with general operations, finance, personnel, legislation, litigation, and other items of city business. The City Manager's primary responsibility is to assist the City Council in identifying policy priorities and to ensure that priorities established by Council are addressed in an innovative, yet cost-effective manner.
• City Clerk – The City Clerk is responsible for conducting municipal elections, compiling City Council agendas and minutes, and maintaining all City records. This function includes preparing Council minutes and managing the City Council agenda process; processing, indexing, and filing ordinances, resolutions, and official hearing notices; maintaining City codes; coordinating the commission and board appointment process; managing the document management program; and ensuring compliance with financial and campaign disclosure laws. It also includes the processing of public records requests and serving as a Notary Public.
• Community Engagement – Community Engagement is the primary public information office, managing all citywide outreach and communication efforts. This function includes management of social media accounts, the City website, newsletter publications, and media communication. The Community Engagement Manager also coordinates with community groups, residents, and organizations outside of the City to promote City activities.

CITY MANAGER’S OFFICE
PAGE 23 of 171
FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Led City departments through the response and recovery from the January 2025 Windstorm and nearby wildfires.
• Educated the community on Measure SM, leading to a successful passing of the Public Safety Parcel Tax.
• Published two more editions of the Resident Information and Guide, which was mailed to all 4,512 households in San Marino and was translated into Chinese. • Updated the New Resident Information Manual.
• Enhanced IT security through the upgrade of City firewalls and rebuilding share drive permission protocols and groups.
• Successfully issued and Request for Proposals and awarded a contract for Audio/Visual Updates in the City Council Chambers.
• Continued to strengthen direct communication with community organizations and communication outlets.
• Completed a round of identifying records eligible for destruction per the records retention policy and conducted the proper procedure for destroying those identified records to create more space for physical records.

FISCAL YEAR 2025-26 OBJECTIVES
• Assist the City Council in implementing policies for the continued enrichment of San Marino.
• Continue to educate and engage the community on City matters. • Bring forward a policy to the City Council for review and approval to find the proper outlet to highlight the business community through City media channels.

PAGE 24 of 171

OPERATIONAL DASHBOARD
Description
FY 2023-24
Year to Date
(July - March)
FY 2024-25
Year to Date
(July - March)
Weekly Briefing Sign Ups 330 299
Average Monthly Social Media
Reach 7,750 8,341
Average Time to Respond to
Public Records Requests 7 Days 8 Days
Proclamations and Certificates
Prepared 76 51
8 8 8
9 7
8 8
9 8
4 7
3 8 6
2 2
1 2
0 0
5 0 0
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 PERMITS AND REQUESTS RECEIVED
Public Record Requests Film Permits Special Event Permits Claims PAGE 25 of 171
City Manager
Community
Engagement
Manager
Communications
Specialist (P/T)
City Clerk
City Manager’s Office
PAGE 26 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
City Manager 1.00 1.00 1.00 1.00 1.00
Asst. to the City Mgr (Comm. Engagement. Mgr) 1.00 1.00 1.00 1.00 1.00 City Clerk 1.00 1.00 1.00 1.00 1.00
Part-Time
Special Projects Coordinator 0.50 0.50 0.50 0.50 0.50
Total Full-Time FTE 3.00 3.00 3.00 3.00 3.00
Total Part-Time FTE 0.50 0.50 0.50 0.50 0.50
Department Total FTE 3.50 3.50 3.50 3.50 3.50
Expenditures by Type:

Personnel 639,137 642,018 696,574 696,574 762,979
Services & Supplies 161,928 172,057 273,640 158,850 204,150 Total by Type $ 801,065 $ 814,075 $ 970,214 $ 855,424 $ 967,129 Expenditures by Fund:
101 General Fund 801,065 814,075 970,214 855,424 967,129 Total by Fund $ 801,065 $ 814,075 $ 970,214 $ 855,424 $ 967,129 GL # Personnel
101-09-4001-0000 Full Time Salaries 482,215 449,512 526,336 526,336 576,964 101-09-4002-0000 Part Time Wages 20,553 19,471 33,187 33,187 34,514 101-09-4004-0000 Overtime - - - - -
101-09-4006-0000 Medicare 7,226 6,620 8,114 8,114 8,866 101-09-4008-3080 Retirement-City Manager 4,568 13,883 17,950 17,950 19,542 101-09-4008-6050 Retirement-PARS 770 730 1,244 1,244 1,294 101-09-4008-6160 Retirement-PERS 78,227 92,480 50,417 50,417 55,459 101-09-4010-0000 Cafeteria Benefit 33,521 50,922 48,526 48,526 63,939 101-09-4011-0000 Technology Allowance 2,821 - - - -
101-09-4012-0000 Auto Allowance 7,050 8,400 10,800 10,800 2,400 101-09-4014-0001 Unemployment Payments 2,186 - - - -
Total Personnel $ 639,137 $ 642,018 $ 696,574 $ 696,574 $ 762,979 GL # Services & Supplies
101-09-4150-0000 Other Contract Services 45,293 44,917 80,100 41,938 57,900 101-09-4150-0500 Other Contract Services-IT 43,618 81,605 40,205 44,585 47,050 101-09-4202-0000 Legal Notices 17,363 16,638 25,000 5,000 20,000 101-09-4204-0000 Books & Periodicals 20 139 335 185 335 101-09-4220-0000 City Manager's Contingency 7,872 - 20,000 - 20,000 101-09-4290-0000 Election 30,057 - 50,150 30,150 150
101-09-4376-0000 Materials & Supplies 5,267 3,037 5,000 4,500 5,000

CITY MANAGER'S OFFICE
FY 2024-25
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
PAGE 27 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

CITY MANAGER'S OFFICE
FY 2024-25
101-09-4396-0000 Memberships & Dues 2,015 3,325 5,465 4,550 5,930 101-09-4398-0000 Mileage - - - - -
101-09-4420-0000 Printing 2,528 11,135 18,000 10,784 18,000 101-09-4468-0000 Staff Development 2,176 583 10,000 9,000 10,000 101-09-4480-0000 Travel & Meetings 5,719 10,678 19,385 8,158 19,785 Total Services & Supplies $ 161,928 $ 172,057 $ 273,640 $ 158,850 $ 204,150 Total Operating Expenditures $ 801,065 $ 814,075 $ 970,214 $ 855,424 $ 967,129 PAGE 28 of 171

DESCRIPTION
El Molino Viejo, also known as The Old Mill, is a California Historical Landmark showcasing the legacy of missions and the Spanish presence in early California. The original adobe building sits amongst almost two acres of gardens. The site is owned by the City of San Marino and is operated by The Old Mill Foundation. The Old Mill Foundation’s over-arching purpose is to maintain, preserve, and operate The Old Mill by creating artistic, educational, and community programs.

EL MOLINO VIEJO
PAGE 29 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Services & Supplies 60,000 60,000 60,000 60,000 60,000
Total by Type $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 Expenditures by Fund:
101 General Fund 60,000 60,000 60,000 60,000 60,000
Total by Fund $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 GL # Services & Supplies
101-95-4150-0000 Other Contract Services 60,000 60,000 60,000 60,000 60,000 Total Services & Supplies $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 Total Operating Expenditures $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 FY 2024-25
Operating Budget Summary
Operating Budget Detail

EL MOLINO VIEJO
PAGE 30 of 171
TO: Philippe Eskandar, City Manager
FROM: Hillary Guirola-Leon, Finance Director
Mark Siegfried, Accounting Manager / Controller
DATE: April 25, 2025
SUBJECT: BUDGET SUBMISSION FOR FY 2025-26

FINANCE DEPARTMENT & NON-DEPARTMENTAL

FINANCE DEPARTMENT
YEAR-END SUMMARY (FY 2024-25 BUDGET VS ESTIMATED)
The Department is anticipated to end the fiscal year with a savings of $747 or -0.1% below the current budget. The primary reasons are listed below:
• Services and supplies are estimated to be $747 lower than budgeted as due to various daily operating expenses like postage and printing coming in lower than expected.

FY 2024-25 FY 2024-25 Bud. Vs Est. Bud. Vs Est.

Description Budget Estimated Diff $$ Diff %%
Personnel $ 623,611 $ 623,611 $ - 0.0%
Services & Supplies 1,419,982 1,420,729 747 0.1%
Total: $ 2,043,593 $ 2,044,340 $ 747 0.0%
PAGE 31 of 171
FY 2025-26 PROPOSED BUDGET
Personnel
The Department’s Full Time Equivalent (FTE) will remain at 4.00 FTE, unchanged from the current budget.

Personnel proposed budget is $621,273 which represents a $2,338 or 0.4% decrease from current budget.
• This due to cafeteria benefits expected to decrease by $2,133 from the current year budget.

Services & Supplies
Services & Supplies proposed budget is $190,377 which represents a decrease of $1.2M or -

86.6% from current budget. The primary reasons for the decrease are due to the following:
• During FY 2024-25, the City sold $1M of Metro Prop A Funds to the City of Pasadena as the funds were subject to lapsing and being returned to Metro. This was a one-time expenditure and not occurring in FY2025-26.
• There was a decrease in Other Contract Services by $82,312 compared to FY2024-25. This is due to the City needing a Fee Study to be completed in FY2024-25 to update fees charged by the City. This Fee Study cost $30k and will not be needed in FY2025-26. The City also performed a Sewer Fee Study in FY2024-25 to help the City determine what sewer rates to charge citizens to help offset on-going sewer operations and maintenance costs as well as CIP projects needed in the near future. This study cost $60k.

NON-DEPARTMENTAL
YEAR-END SUMMARY (FY 2024-25 BUDGET VS ESTIMATED)
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 623,611 $ 621,273 $ (2,338) -0.4%
Services & Supplies 1,419,982 190,377 (1,229,605) -86.6% Total: $ 2,043,593 $ 811,650 $ (1,231,943) -60.3%
PAGE 32 of 171
The Department is anticipated to end the fiscal year with a savings of $54,809 or 1.4% below the current budget. The primary reasons are listed below:
• Savings in Personnel budget of $24k for OPEB annual contribution due to actual retirements.
• Savings in Services & Supplies budget of $30k due to Citywide IT Contract Services expected to be $26k lower than budgeted.

FY 2025-26 PROPOSED BUDGET
Personnel
In FY2025-26, the City will not be making annual contribution of $100k to the CERBT Trust to fund future OPEB costs.

Unfunded Accrued Liability
Non-Departmental proposed budget is $988,976, which is an increase of $149,111 from FY2024-

25. This increase of $149,111 is based on the actuarial calculations done by CalPERS.

Supplies & Supplies
FY 2024-25 FY 2024-25
Bud. Vs
Est.

Bud. Vs
Est.

Description Budget Estimated Diff $$ Diff %%
Personnel 300,000 276,330 $ (23,670) -7.9%
Unfunded Accrued Liability 839,865 838,872 (993) 0.0%
Services & Supplies 2,690,130 2,659,984 (30,146) -1.1%
Debt Service - - - 0.0%
Total: $ 3,829,995 $ 3,775,186 $ (54,809) -1.4%
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel 300,000 $ 189,500 $ (110,500) -36.8%
Unfunded Accrued Liability 839,865 988,976 149,111 17.8% Services & Supplies 2,690,130 2,078,201 (611,928) -22.7% Debt Service - - - 0.0%
Total: $ 3,829,995 $ 3,256,677 $ (573,318) -15.0%
PAGE 33 of 171
Services & Supplies proposed budget is $2,078,201, which represents a $611,928 or 22.7% decrease from current budget. Additional details are provided below:
• An increase of $13,221 to cost center #101-08-44495-0000 (Property Tax Admin Fee) is due to an increase in the amount charged by the County to administer and process property tax payments for the City.
• A decrease of $646,256 to cost center #101-08-4950-0001 (Equipment Cost Allocation) as annual depreciation of equipment has not been budgeted as it is a non-cash item. • An increase of $303,355 to cost center #596-08-4356-3412 (Insurance Premiums JPIA) due to the CJPIA Insurance Premiums increasing 31% compared to the prior year. • A decrease of $261,277 to cost center #101-08-4376-2025 (2025 Windstorm Expenses) due to no operating costs related to the 2025 Windstorm carrying over into FY 2025-26.

Debt Service
The City has no Debt Service expenses in FY 2025-26 as the City’s Pension Obligation Bond matured in FY 2023-24.

ATTACHMENTS
A. Department Narrative (Purpose, Description, FY 2024-25 Accomplishments, FY 2025-26 Objectives, & Operational Dashboard)
B. Department Organizational Chart
C. Department Tie-Out Sheets
PAGE 34 of 171

DEPARTMENT PURPOSE
The mission of the Finance Department is to create and sustain quality information dissemination, high standards of industry compliance, financial predictability, and fiscal sustainability.

DEPARTMENT DESCRIPTION
The Department is responsible for the preparation and administration of the City’s annual operating and capital budgets, long-range financial planning, accounting and analysis, debt management, cash management, collections, accounts receivable, accounts payable, and payroll.

The Department keeps and maintains books, accounts and a general accounting system for the City in accordance with applicable City and governmental accounting and auditing requirements, standards, and guidelines. The Department also manages the City’s information technology systems and manages any grants that the City receives.

FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Finalized the City’s Fiscal Year 2023-24 Audited Annual Comprehensive Financial Report (ACFR) with no material weaknesses or significant deficiencies • Received the Operating Excellence Award for the Fiscal Year 2024-25 Operating Budget from the California Society of Municipal Finance Officers • Received the Distinguished Budget Presentation Award for the Fiscal Year 2024-25 Operating Budget from the Government Finance Officers Association • Assisted the Police Department in implementing a new scheduling and timecard software to add efficiencies to the payroll process
• Submitted the City’s Fiscal Year 2023-24 ACFR to the Government Finance Officers Association for a Certificate of Achievement for Excellence in Financial Reporting Award • Filled vacancies in the positions of Finance Director and Account Clerk-Payroll • Hired consultant to perform a Citywide Fee Study
• Hired consultant to perform a Sewer Rate Study
FISCAL YEAR 2025-26 OBJECTIVES
• Implement new Citywide fees based on the Citywide Fee Study Update • Establish a financially sustained sewer system and funding mechanism necessary for ongoing capital maintenance • Evaluate revenue enhancement opportunities to ensure the City is able to provide for the long-term stability of services
• Ensure sales tax is reinvested in San Marino and controlled by the residents who pay it • Look for improved efficiencies through use of the City’s ERP system and other available software technology
• Obtain a “clean audit” for the seventh year

FINANCE DEPARTMENT
PAGE 35 of 171
• Submit Fiscal Year 2025-26 Operating Budget to the Government Finance Officers Association for the Distinguished Budget Presentation Award as well as the California Society of Municipal Finance Officers for the Operating Excellence Award • Submit Fiscal Year 2024-25 ACFR to the Government Finance Officers Association for the Certificate of Achievement for Excellence in Financial Reporting Award

OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – March)
FY 2024-25
Year to Date
(July – March)
Revenues $36,900,247 $21,120,553 $25,722,323
Expenses $34,715,657 $27,118,315 $31,497,415
COVID expenses $2,613 $2,283 $990
Overtime expenses $1,783,078 $1,420,535 $1,653,374
General Fund Balance* $20,673,202 $13,890,418 $15,050,258 Overall Cash Balance*
(in bank) $43,357,135 $38,348,721 $32,574,037
*Balance numbers are reported as the last balance recorded for the year or time period, not totals.

PAGE 36 of 171
$1,284,376 $1,709,047
$1,084,946
$1,963,857
$1,686,714
$10,185,163
$4,615,023
$1,712,678
$1,480,520
$3,552,775 $2,808,824
$2,613,930
$3,761,125 $2,877,004
$3,538,244 $3,359,695 $2,988,705
$5,997,114
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 REVENUES AND EXPENSES
Revenues Expenses
$395,994
$173,099 $137,717
$178,413
$129,278 $130,610
$290,525
$120,849 $96,890
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 OVERTIME EXPENSES
Overtime Expenses
PAGE 37 of 171
$18,487,834 $15,966,323
$11,092,470 $10,371,248 $9,140,785
$16,830,966 $17,227,229 $16,979,038 $15,050,258
$36,964,578 $35,175,659 $34,035,332 $31,883,773 $30,720,222 $38,464,755 $38,498,986 $37,958,424
$32,574,037
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 GENERAL FUND AND CASH BALANCE
General Fund Balance Overall Cash Balance (In Bank)
PAGE 38 of 171
Finance Director
Accounting
Manager /
Controller
Account
Clerk
Account
Clerk
Finance Department
PAGE 39 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Finance Director 1.00 1.00 1.00 1.00 1.00
Accounting Manager/Controller 1.00 1.00 1.00 1.00 1.00
Account Clerk 2.00 2.00 2.00 2.00 2.00
Total Full-Time FTE 4.00 4.00 4.00 4.00 4.00
Total Part-Time FTE - - - - -
Department Total FTE 4.00 4.00 4.00 4.00 4.00
Expenditures by Type:

Personnel 624,558 541,104 623,611 623,611 621,273
Services & Supplies 336,487 361,915 1,419,982 1,420,729 190,377 Total by Type $ 961,045 $ 903,019 $ 2,043,593 $ 2,044,340 $ 811,650 Expenditures by Fund:
101 General Fund 840,666 742,551 879,593 880,340 801,150 207 Prop A Transit Funds 120,379 160,468 1,160,500 1,160,500 10,500 595 Workers Compensation Fund - - 3,500 3,500 -
Total by Fund $ 961,045 $ 903,019 $ 2,043,593 $ 2,044,340 $ 811,650 GL # Personnel
101-11-4001-0000 Full Time Salaries 462,614 396,174 487,562 487,562 495,197 101-11-4002-0000 Part Time Wages - - - - -
101-11-4004-0000 Overtime - - - - -
101-11-4006-0000 Medicare 6,662 5,543 7,070 7,070 7,180 101-11-4008-3080 Retirement-457 Plan 3,300 3,400 7,600 7,600 7,600 101-11-4008-6050 Retirement-PARS - - - - -
101-11-4008-6160 Retirement-PERS 91,090 85,044 45,404 45,404 40,953 101-11-4010-0000 Cafeteria Benefit 60,892 50,943 70,075 70,075 67,942 101-11-4013-0000 Auto Allowance - - 2,400 2,400 2,400
101-11-4016-0000 Retiree Medical Benefits (OPEB) - - - - - 595-11-4015-0000 Workers Comp - Current Employees - - 3,500 3,500 - Total Personnel $ 624,558 $ 541,104 $ 623,611 $ 623,611 $ 621,273 GL # Services & Supplies
101-11-4150-0000 Other Contract Services 62,603 135,903 164,617 171,396 82,305 101-11-4150-0500 Other Contract Services-IT 36,171 37,869 58,674 58,514 61,605 101-11-4204-0000 Books & Periodicals - - - - -
101-11-4316-0000 Equipment Repair & Maintenance 7,776 7,471 8,054 8,813 8,663 101-11-4332-0000 Fees to Outside Agencies 965 930 964 902 935 101-11-4376-0000 Materials & Supplies 4,166 2,211 4,102 3,516 3,748

FINANCE DEPARTMENT
FY 2024-25
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
PAGE 40 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

FINANCE DEPARTMENT
FY 2024-25
101-11-4396-0000 Memberships & Dues 1,143 488 1,371 1,188 1,621 101-11-4398-0000 Mileage 54 57 300 100 300
101-11-4412-0000 Postage 1,569 6,000 9,000 8,200 8,500
101-11-4420-0000 Printing 4,972 5,244 5,000 4,230 4,750 101-11-4468-0000 Staff Development 1,964 2,265 3,300 2,670 3,300 101-11-4480-0000 Travel & Meetings 904 3,009 4,100 700 4,150 101-11-4500-1980 Utilities-Electricity 68,536 - - - -
101-11-4500-4950 Utilities-Natural Gas 4,349 - - - -
101-11-4500-9025 Utilities-Telecommunications 18,968 - - - - 101-11-4500-9460 Utilities-Water 1,968 - - - -
101-11-4950-0001 Equipment Cost Allocation - - - - -
207-11-4208-0750 Bus Transportation-Chamber - - - - -
207-11-4208-0500 Prop A Transfer - - 1,000,000 1,000,000 - 207-11-4208-1330 Bus Transportation-Dial a Ride 10,379 10,468 10,500 10,500 10,500 207-11-4208-8140 Bus Transportation-SMUSD Youth 110,000 150,000 150,000 150,000 - Total Services & Supplies $ 336,487 $ 361,915 $ 1,419,982 $ 1,420,729 $ 190,377 Total Operating Expenditures $ 961,045 $ 903,019 $ 2,043,593 $ 2,044,340 $ 811,650 PAGE 41 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 394,827 162,690 300,000 276,330 189,500
Unfunded Accrued Liability - - 839,865 838,872 988,976
Services & Supplies 1,106,348 1,328,365 2,690,130 2,659,984 2,078,201 Debt Service 552,034 574,888 - - -
Total by Type $ 2,053,209 $ 2,065,943 $ 3,829,995 $ 3,775,186 $ 3,256,677 Expenditures by Fund:
101 General Fund 1,295,925 1,490,855 2,853,672 2,799,611 1,976,999 204 CDBG Fund 1,709 200 - - -
245 American Rescue Plan Fund 203,541 - - - -
401 Debt Service Fund 552,034 574,888 - - -
596 General Liability Fund - - 976,323 975,575 1,279,678 Total by Fund $ 2,053,209 $ 2,065,943 $ 3,829,995 $ 3,775,186 $ 3,256,677 GL # Personnel
101-08-4016-0000 Retiree Medical Benefits (OPEB) * 191,286 162,690 300,000 276,330 189,500 101-08-4008-6161 Retirement-PERS (UAL) - - 839,865 838,872 988,976 245-00-4006-0000 Medicare 2,781 - - - -
245-00-4001-0000 ARPA Bonus 200,760 - - - -
Total Personnel $ 394,827 $ 162,690 $ 1,139,865 $ 1,115,202 $ 1,178,476 GL # Services & Supplies
101-08-4150-0000 Other Contract Services - - 8,100 6,750 7,200 101-08-4150-0500 Citywide IT Contract Services 209,754 260,146 280,917 254,676 260,015 101-08-4150-0750 Cell Phone Contract Services 44,539 48,514 53,230 48,505 53,000 101-08-4150-0775 City Hall Credit Card Fees 27,779 27,278 27,600 33,600 36,450 101-08-4324-0000 Parking Lot Lease-SMUSD 34,685 35,339 36,006 36,006 36,686 596-08-4356-3412 Insurance Premiums JPIA - 976,323 975,575 1,279,678 101-08-4376-0000 Materials & Supplies-COVID-19 14,631 1,305 1,000 1,320 1,320 101-08-4376-0500 IT Contract Services-COVID-19 157 - - - - 101-08-4376-2025 2025 Windstorm Expenses - - 261,277 261,277 - 101-08-4468-0000 Staff Development - 20,000 20,000 20,000 101-08-4495-0000 Property Tax Admin Fee (SB2557) 225,334 237,850 264,359 264,359 277,580 101-08-4500-1980 Utilities-Electricity - 70,702 87,859 89,750 84,500 101-08-4500-4950 Utilities-Natural Gas - 2,411 3,811 2,375 2,449

NON-DEPARTMENTAL
FY 2024-25
Operating Budget Summary
Operating Budget Detail
PAGE 42 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

NON-DEPARTMENTAL
FY 2024-25
101-08-4500-9025 Utilities-Telecommunications - 12,644 13,596 12,935 13,323 101-08-4500-9460 Utilities-Water - 869 9,796 6,600 6,000 101-08-4950-0001 Equipment Cost Allocation ** 547,760 631,107 646,256 646,256 - 204-08-4150-0000 Other Contract Services 1,054 200 - - - 204-08-4399-0000 Non-Capitalized Equipment 655 - - -
Total Services & Supplies $ 1,106,348 $ 1,328,365 $ 2,690,130 $ 2,659,984 $ 2,078,201 401-00-4360-0000 Debt Service Interest Expense 57,034 29,888 - - - 401-00-4402-00000 Debt Service Principal Repayment 495,000 545,000 - - - Total Debt Service $ 552,034 $ 574,888 $ - $ - $ -
Total Operating Expenditures $ 2,053,209 $ 2,065,943 $ 3,829,995 $ 3,775,186 $ 3,256,677 Expense also includes $100k annual contribution to CERBT Trust Fund through FY 2024-25. No contribution budgeted in FY 2025-26. ** Note: Equipment Cost Allocation is a non-cash budget item for equipment depreciation. This budget changes year over year depending on what equipment over $5k was purchased and is depreciated over the estimated life of the equipment.

In prior years, the Equipment Cost Allocation was allocated to the respective Department that possesses the equipment. * Note: Retiree Medical Benefits (OPEB) is for Other Post Employment Benefit budget to pay for retiree medical cost benefits.

PAGE 43 of 171
TO: Philippe Eskandar, City Manager
FROM: Lizette Guerrero, Human Resources Director
DATE: April 25, 2025
SUBJECT: SUBMISSION FOR FY 2025-26

HUMAN RESOURCES DEPARTMENT BUDGET
YEAR-END SUMMARY (FY 2024-25 BUDGET VS ESTIMATED)
The Department is anticipated to end the fiscal year with a savings of $30,859 or -2.8% below the current budget. The primary reasons are listed below:
• Personnel budget is anticipated to have savings due to timing of filling a vacancy in early FY 2024-25.
• Services & Supplies budget is anticipated to have savings of $24,199 or -3.3%. This is due to the following reasons. First, Contract Legal Services – Labor and Recruitment & Retention combined expenses are expected to be $12,274 lower than budgeted. Second, Materials & Supplies needed by the Department are expected to be $6,475 lower than budgeted. Third, Staff Development expenses incurred by the Department are expected to be $3,500 lower than budgeted.

FY 2024-25 FY 2024-25 Bud. Vs Est.

Bud. Vs
Est.

Description Budget Estimated Diff $$ Diff %%
Personnel $ 378,669 $ 372,009 $ (6,660) -1.8%
Services & Supplies 738,536 714,337 (24,199) -3.3%
Total: $ 1,117,205 $ 1,086,346 $ (30,859) -2.8%
PAGE 44 of 171
FY 2025-26 PROPOSED BUDGET
Personnel
The Department’s Full-Time Equivalent (FTE) will remain at 2.00 FTE, unchanged from the current budget.

Salaries & Wages are projected to be $416,734 which represents a $38,065 or 10.1% increase from current budget.
• Employees’ salaries are increasing by 4.0% per the Memorandum of Understandings (MOU).
• Cafeteria Benefits for Full-Time employees are expected to increase by $5,604 compared to last year.

Services & Supplies
Service & Supplies proposed budget for FY 2025-26 is $640,267 which represents a -$137,169 or -21.4% decrease from the current budget. The primary reasons for the decreases are due to the following:
• A decrease of -$83,000 to cost center # 101-10-4106-3415 (Contract Legal ServicesLabor) is mainly attributed to reduction in administrative investigations. • A decrease of -$37,680 to cost center # 101-10-4436-0000 (Recruitment & Retention) is mainly attributed to a decrease in recruitment expenses related to the recruitment of the Finance Director.
• An increase of $10,000 to cost center # 595-10-4150-0000 (Workers’ Comp Contract Services) is mainly attributed to the need of an actuarial study of the City’s workers’ FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 378,669 $ 416,734 $ 38,065 10.1%
Services & Supplies 738,536 640,267 (98,269) -13.3%
Total: $ 1,117,205 $ 1,057,001 $ (60,204) -5.4%
PAGE 45 of 171
compensation program as required by the Department of Industrial Relations Office of Self-Insurance Plans.
• An increase of $12,626 to cost center # 596-10-4356-0000 (Workers’ Comp Insurance Premiums) is due to a CPI increased to workers’ compensation excess insurance premiums and an increase to the annual assessment from the Department of Industrial Relations Office of Self-Insurance Plans.

DEPARTMENT PURPOSE
The mission of the Human Resources Department mission is to make the City of San Marino an employer of choice by continuously working towards creating a positive and safe workplace environment that attracts, develops, and retains exceptional employees.

DEPARTMENT DESCRIPTION
The Human Resources Department is responsible for the day-to-day administration of a comprehensive personnel system and maintenance of all employee records. The activities of this office include recruitment and selection processes for full-time and part-time employees; administering employee benefits; on-boarding new employees; off-boarding employees; employee relations; overseeing the development, maintenance, and communication of personnel related policies, procedures, rules, and regulation; managing the performance appraisal program; managing the classification and salary plans; and managing labor relations including negotiating employee Memoranda of Understanding (M.O.U.s) with the City’s organized employee associations. An additional office responsibility is overseeing and managing the City’s risk management program including liability, employee workers’ compensation and safety programs.

FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Implemented Memorandums of Understanding (MOU)
• Implemented Workplace Violence Prevention Plan (SB 553) to include staff training • Implemented a public hearing process regarding the City’s annual reporting requirements concerning vacancies, recruitment, and retention efforts • Updated City policies
• Revised City contract templates
• Developed contract review process for internal departments • Implemented First Aid Treatment for Workers’ Compensation injuries • Reviewed the City’s workers’ compensation self-insurance plan • Completed the LossCAP Audit through CJPIA and worked with City departments to develop a plan to address the LossCAP Audit findings
• Continued to develop new employee performance review process and forms for various City Departments
• Updated job classifications
• Updated Personnel Rules and Regulations
• Identified department/staff training needs and developed a training plan • Updated information on Employee Intranet
• Updated HR Department webpages
• Successful recruitment of Finance Director

HUMAN RESOURCES DEPARTMENT
PAGE 47 of 171
• Worked with various Departments to improve recruitments • Complete Request for Proposal for Employee Benefits Program • Complete Request for Proposal for Workers Compensation Excess Insurance Program • Complete Request for Proposal for 3rd Party TPA – 457 plan • Developed a succession plan due to retirements in various departments FISCAL YEAR 2025-26 OBJECTIVES
• Increase recruitment efforts to attract the most qualified candidates • Work with City departments to address LossCAP Audit Findings • Update Employee Safety Policies
• Review City’s Volunteer Program
• Purge Human Resources Records per City policy in coordination with the City Clerk • Continue to implement new Employee Performance Evaluations • Continue to improve HR Department process and procedures • Continue to update City Policies
• Reduce workers’ compensation injuries through training • Review of the City’s Workers’ Compensation Program
• Develop a formal on-boarding and off-boarding process for all City employees • Update HR onboarding forms
• Implement Onboard through NEOGOV
• Evaluate and improve citywide training
• Increase performance appraisal completion rate
PAGE 48 of 171

OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – March)
FY 2024-25
Year to Date
(July – March)
Full-Time Employees
(out of 112 budgeted) 106 106 106
Part-Time Employees 52 50 58
Full-Time Position Vacancy
Rate 5.5% 5.3% 5.5%
Workers' Comp Claims
(average total open per
month)
66 65 66
Workers' Comp Claims (new) 42 33 28
Cumulative Workers' Comp
Days Off 1,034 766 417
Performance Appraisal
Completion Rate 71% 80% 64%
All numbers reported as averages for the reporting time period, except for “Cumulative Worker’s Comp Days Off”
80% 74% 71% 69%
59%
48% 52%
64% 62%
0%
50%
100%
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY24-25 PERFORMANCE APPRAISAL

COMPLETION RATE
PAGE 49 of 171
78 70
59 62 63 63 67 67
63 5 4 2 5 4 1 4 2 1
24 35
43 53 43 48 50 46
75 0
20 40
60 80
100
120
140
160
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 WORKERS' COMPENSATION
Workers' Comp Claims (Total Open) Workers' Comp Claims (New) Cumulative Workers' Comp Days Off
106 106 106 106 106 105 105 106 107
112 Budgeted
Positions
60 64
57 60 58 57 54 55 55
0 20
40 60
80 100
120
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 EMPLOYEES AND BUDGETED POSITIONS
Full-Time Employees Budgeted Positions Part-Time Employees PAGE 50 of 171
Human Resources Director
Human Resources Analyst
Human Resources
Department
PAGE 51 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Human Resources Director 1.00 1.00 1.00 1.00 1.00
Human Resources Manager - - - - -
Administrative Assistant 1.00 - - - -
Human Resources Analyst - 1.00 1.00 1.00 1.00
Total Full-Time FTE 2.00 2.00 2.00 2.00 2.00
Total Part-Time FTE - - - - -
Department Total FTE 2.00 2.00 2.00 2.00 2.00
Expenditures by Type:

Personnel 293,567 298,870 378,669 372,009 416,734
Services & Supplies 1,150,465 1,343,213 738,536 714,337 640,267 Total by Type $ 1,444,032 $ 1,642,083 $ 1,117,205 $ 1,086,346 $ 1,057,001 Expenditures by Fund:
101 General Fund 499,617 584,745 825,288 801,089 749,119 595 Workers' Compensation Fund 249,909 290,784 291,917 285,257 307,882 596 General Liability Fund 694,506 766,554 - - -
Total by Fund $ 1,444,032 $ 1,642,083 $ 1,117,205 $ 1,086,346 $ 1,057,001 GL # Personnel
101-10-4001-0000 Full Time Salaries 204,204 207,897 289,171 289,171 323,986 101-10-4002-0000 Part Time Wages - - - -
101-10-4004-0000 Overtime 49 - - -
101-10-4006-0000 Medicare 2,396 2,821 4,193 4,193 4,698 101-10-4008-3080 Retirement - 457 Plan 1,400 1,300 3,800 3,800 3,800 101-10-4008-6160 Retirement-PERS 52,300 55,789 29,418 29,418 33,219 101-10-4010-0000 Cafeteria Benefit 33,218 30,796 43,027 43,027 48,631 101-10-4013-0000 Auto Allowance 2,400 2,400 2,400
101-10-4016-0000 Retiree Medical Benefits (OPEB) - - - - 595-10-4015-0001 Workers' Comp Current Employee - 267 - - - 595-10-4015-0002 Workers' Comp Past Employee - - 6,660 - - Total Personnel $ 293,567 $ 298,870 $ 378,669 $ 372,009 $ 416,734 GL # Services & Supplies
101-10-4106-3415 Contract Legal Services-Labor 76,226 161,647 283,000 328,000 200,000 101-10-4150-0000 Other Contract Services 30,608 43,348 43,364 41,700 44,498 101-10-4150-0500 Other Contract Services-IT 20,797 23,740 23,147 23,717 24,226 101-10-4376-0000 Materials & Supplies 12,413 2,704 9,850 3,375 8,950 101-10-4396-0000 Memberships & Dues 455 1,579 1,299 1,344 1,485 101-10-4398-0000 Mileage 16 - 200 - 200
101-10-4436-0000 Recruitment & Retention 59,175 50,077 82,680 25,406 45,000

HUMAN RESOURCES DEPARTMENT
FY 2024-25
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
PAGE 52 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

HUMAN RESOURCES DEPARTMENT
FY 2024-25
101-10-4468-0000 Staff Development 2,794 1,297 6,300 2,800 3,925 101-10-4480-0000 Travel & Meetings 3,566 1,750 3,440 2,738 4,101 595-10-4150-0000 Workers' Comp Contract Services 23,760 23,760 23,760 23,760 33,760 595-10-4356-0000 Workers' Comp Insurance Premiums 226,149 266,757 261,497 261,497 274,122 596-08-4356-3412 Insurance Premiums JPIA 694,506 766,554 - - - Total Services & Supplies $ 1,150,465 $ 1,343,213 $ 738,536 $ 714,337 $ 640,267 Total Operating Expenditures $ 1,444,032 $ 1,642,083 $ 1,117,205 $ 1,086,346 $ 1,057,001 PAGE 53 of 171
1 TO: Philippe Eskandar, City Manager
FROM: Isidro Figueroa, Community Development Department DATE: April 25, 2025
SUBJECT: BUDGET SUBMISSION FOR FY 2025-26

COMMUNITY DEVELOPMENT
YEAR-END SUMMARY (FY 2024-25 BUDGET VS ESTIMATED)
The Department is anticipated to end the fiscal year with a savings of $479,955 or -18.4% below the current budget. The primary reasons are listed below:
• Personnel budget anticipates a savings of $61,660 due to personnel vacancies. • Services and supplies anticipates a savings of $418,295, due to deferred program implementation, budget transfer re-allocations, and encumbrance funds. These savings result from strategic cost management, project timeline adjustments, and operational efficiencies. The primary reasons for the savings are due to the following:
o An estimated $336,116 in savings to cost center #101-14-4150-0000 (Contract Services) due to the following:
 Housing Element Certification: $102,000 in savings due to the successful certification of the Housing Element. This achievement eliminated the need FY 2024-25 FY 2024-25 Bud. Vs Est.

Bud. Vs
Est.

Description Budget Estimated Diff $$ Diff %%
Personnel $ 1,818,592 $ 1,756,932 $ (61,660) -3.4%
Services & Supplies 794,042 375,747 (418,295) -52.7%
Total: $ 2,612,634 $ 2,132,679 $ (479,955) -18.4%
PAGE 54 of 171
for additional consultant services that would have resulted from further revisions. By securing certification, the City avoided prolonged planning costs and positioned itself to move forward with implementation efforts efficiently. This milestone also enhances the City's eligibility for certain state funding opportunities, grants, and assistance programs.  $75,000 being unspent for General Plan Updates due to inactive general plan implementation, which is forecasted to start during the start of the FY 2026-27.
 $20,000 being unspent for Peafowl Program due to inactivity and the vendor retiring. A contract with a new vendor has been executed.  $40,000 being unspent for Arborists Consulting Services due to budget line item origin from the Public Works Department budget. The City executed a contract with Peter Harnisch to assist the Urban Forester with tree services.
 $25,000 being unspent for Tree Incentive Program due to no public interest and no formal developed program guidelines.
 $64,000 being unspent from Rincon Consultants (Planning Services) due to forecasted long range planning projects not moving forward as anticipated but are on track to be advanced in the upcoming fiscal year.  $20,000 being unspent from Capstone City Planning due to forecasted current and long range planning projects not moving forward as anticipated but are on track to be advanced in the upcoming fiscal year. o An estimated $50,000 in savings to cost center #101-14-4150-0001 (Other Contract Services – Economic Development) due to staff working with the community to advance previously stalled economic development projects forward. • The overages in certain cost centers are primarily due to unforeseen increases in software subscriptions, service costs, and essential operational expenses that were higher than initially anticipated. The primary reasons for the increases are due to the following:
o The $2,015 overage in cost center #101-14-4150-0500 (Other Contract Services - IT) was primarily due to increased costs for software subscriptions, including Adobe, business licensing, and planning-related software. o The $1,892 overage in cost center #101-14-4316-0000 (Equipment Repair and Maintenance) was due to the additional costs incurred from printing Design Review Committee (DRC) and Planning Commission (PC) agenda packets, as well as the shared maintenance costs associated with the printer at Stoneman.

FY 2025-26 PROPOSED BUDGET
PAGE 55 of 171
Personnel
The Department’s Full Time Equivalent (FTE) is 13.55 FTE, 13 Full-time and 0.55 Part-time positions. This is the same as in FY 2024-25.

Salaries & Wages are projected to be $1,900,169 or 4.5% increase from current budget. • Employees’ salaries are increasing by 4.0% per the Memorandum of Understandings (MOU).
• Cafeteria benefits for Full-Time employees are expected to increase by $18,711 in FY 2025- 26 due to premium rate increases.

Services & Supplies
Services & Supplies proposed budget is $521,991 which represents a $272,051 decrease or 34.3% decrease from the current budget. A cost increase in certain cost center accounts is necessary to account for rising contract rates, inflation, and expanded service needs. • A decrease of $260,790 to cost center #101-14-4150-000 (Other Contract Services) is due to no budgeted expenditures needed for a Housing Element Consultant in FY 2025-26 and limited expenditures needed related to the City’s General Plan Update. • An increase of $2,015 to cost center #101-14-4150-0500 (Other Contract Services-IT) is due the following factors:
o Increase of 5% to existing software vendors due to an increase in annual service fees and additional users.
• An increase of $2,800 in cost center #101-14-4204-0000 (Reference Materials) is needed to purchase new California Building Code books, as the next edition takes effect on January 1, 2026. Per San Marino City Code Section 25.17.01, the City must maintain an official copy of the building code books in the Planning and Building Department at City Hall for staff and public reference.
• An increase of $3,000 to cost center #101-14-4316-0000 (Equipment Repair and Maintenance) is needed due to shared printer costs at Stoneman and higher expenses for Planning Commission and Design Review Committee packets. Growing print volume has increased paper and toner usage, requiring additional funding to support operations. • An increase of $1,332 in cost center #101-14-4396-0000 (Memberships) is needed to cover professional memberships for four planners and one director, along with new CACEO memberships for three code enforcement officers. Additionally, the CALBO FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 1,818,592 $ 1,900,169 $ 81,577 4.5%
Services & Supplies 794,042 521,991 (272,051) -34.3%
Total: $ 2,612,634 $ 2,422,160 $ (190,474) -7.3%
PAGE 56 of 171
membership fee is increasing, requiring additional funding to maintain essential industry affiliations.
• An increase of $2,500 in cost center #101-14-4468-0000 (Staff Development) is necessary to provide training and certification opportunities for planners and code enforcement officers. Continued education ensures staff stay current with regulatory updates and industry standards, improving efficiency and service delivery. • An increase of $2,000 in cost center #101-14-4508-0000 (Vehicle Repair and Maintenance) account is required to cover higher maintenance costs for the fleet, including regular repairs and servicing. Additionally, the inclusion of car wash services for three vehicles will ensure that the fleet remains presentable and professional for city operations.

DEPARTMENT PURPOSE
The mission of the Community Development Department is to preserve the comforts of the community, our neighborhoods, and our natural resources.

DEPARTMENT DESCRIPTION
The Department consists of the Community Development Director, a Building Inspector, a Code Enforcement Manager, two (2) full-time Code Enforcement Officers, one (1) part-time Code Enforcement Officer, a Senior Planner, an Associate Planner, two (2) Assistant Planners, three (3) Permit Technicians, and a Management Analyst. Together these employees are primarily responsible for current and long-range planning, environmental review, building inspections, plan checking, code enforcement, economic development, and administering the business license program. Current planning activities include:
• Providing zoning information to the public;
• Reviewing development plans for compliance with City zoning regulations, and processing plans through the Design Review Committee, Planning Commission, and City Council; • Providing long-range planning guides to address future growth and physical development of the City by updating the General Plan and its various elements; • Providing code enforcement to preserve the City’s beautiful appearance; • Monitoring commercial vacancies and providing zoning information for prospective businesses seeking to relocate to San Marino; and
• Administering and enforcing local and State regulations applicable to construction on private property within the City. Included in this responsibility is the review of construction plans, issuance of permits and field inspection of construction from foundation through final completion of buildings.

FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Certification of the City of San Marino 6th Cycle (2021-2029) Adopted Housing Element, marking a significant milestone in the City's planning and housing strategy. • Adoption of the City’s Accessory Dwelling Unit Ordinance update to be compliance with State law.
• Based on the direction of the City Council, implemented one-year pilot property vacancy enforcement program that included the mailing of an education/outreach mailer, canvassing, and increasing enrollment into the City’s vacant property program. • Update the City’s Window Replacement Policy to clarify the review process and provide greater benefits to the community by offering more efficient and accessible options for property owners by June 2025.

COMMUNITY

DEVELOPMENT DEPARTMENT
PAGE 58 of 171
• Adopted Multifamily Objective Design Standards to promote high-quality, consistent design in multifamily developments, ensuring that new projects align with the community's aesthetic values.
• Successfully implemented the Artificial Turf Ordinance, providing clear guidelines for the use of artificial turf in the city while promoting sustainable and visually cohesive landscaping practices.
• Conducted an audit of the current building permit fees and found these fees were outdated and coordinated the update of the fees avoiding further loss of revenue.

FISCAL YEAR 2025-26 OBJECTIVES
• Coordinate the development of the General Plan Update. • Work with the City Urban Forester to update the Tree Preservation Ordinance. • Implement a Development Impact Fee program, which will establish a framework for assessing and collecting fees from new development projects to fund necessary infrastructure improvements and public services, ensuring that growth is balanced with the city's long-term needs.
• Update its Pre-Approved Windows Materials List to incorporate new, sustainable building materials and streamline the approval process, enhancing efficiency and ensuring compliance with updated building codes.

PAGE 59 of 171

OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – March)
FY 2024-25
Year to Date
(July – March)
Building permits issued 906 666 738
Tree removal permits
issued 72 51 39
ADU permits issued 29 22 25
ADU Applications
submitted 29 25 32
Open code enforcement
cases per month average
90 85 79
New businesses 43 26 40
91 89
79 108
73 73 79 72 74
5 3 6 5 3 6 3 4 4
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 PERMITS
Building Permits Issued Tree Removal Permits Issued
PAGE 60 of 171
71 88 96 86
65 72 67
53 117
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 OPEN CODE ENFORCEMENT CASES
4 3 3
2 3 3
2 2
3 4
5 4 4
3 3
6 1
2 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 ACCESSORY DWELLING UNITS (ADUs)
ADU Permits Issued ADU Applications Submitted
4 4
0 8
4 2
8 7
3 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 NEW BUSINESSES
PAGE 61 of 171
Community Development
Director
Code
Enforcement
Manager
Code
Enforcement
Officer (2)
Code
Enforcement
Officer (P/T)
Building
Inspector
Permit
Tech (3)
Senior Planner
Assistant
Planner
(2)
Associate
Planner
Management Analyst
Community Development
Department
PAGE 62 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Community Development Director 1.00 1.00 1.00 1.00 1.00 Code Enforcement Manager 1.00 1.00 1.00 1.00 1.00
Senior Planner 1.00 1.00 1.00 1.00 1.00
Associate Planner 1.00 1.00 1.00 1.00 1.00
Assistant Planner 2.00 2.00 2.00 2.00 2.00
Permit Technician I 3.00 3.00 3.00 3.00 3.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Code Enforcement Officer 2.00 2.00 2.00 2.00 2.00
Building Inspector II 1.00 1.00 1.00 1.00 1.00
Part-Time
Senior Planner - - - - -
Management Analyst - - - - -
Code Enforcement Officer 0.50 0.50 0.55 0.55 0.55
Total Full-Time FTE 13.00 13.00 13.00 13.00 13.00
Total Part-Time FTE 0.50 0.50 0.55 0.55 0.55
Department Total FTE 13.50 13.50 13.55 13.55 13.55
Expenditures by Type:

Personnel 1,261,462 1,633,749 1,818,592 1,756,932 1,900,169 Services & Supplies 350,053 431,509 794,042 375,747 521,991 Total by Type $ 1,611,515 $ 2,065,258 $ 2,612,634 $ 2,132,679 $ 2,422,160 Expenditures by Fund:
101 General Fund 1,610,371 2,059,687 2,605,974 2,132,679 2,422,160 595 Workers Compensation Fund 1,144 5,571 6,660 - -
Total by Fund $ 1,611,515 $ 2,065,258 $ 2,612,634 $ 2,132,679 $ 2,422,160 GL # Personnel
101-14-4001-0000 Full Time Salaries 843,300 1,107,225 1,352,925 1,297,925 1,409,444 101-14-4002-0000 Part Time Wages 24,717 43,851 46,515 46,515 46,068 101-14-4004-0000 Overtime 12,729 18,498 8,000 8,000 14,043 101-14-4006-0000 Medicare 11,931 15,770 20,408 20,408 21,309 101-14-4008-3080 Retirement - 457 Plan 5,690 10,300 18,400 18,400 18,400 101-14-4008-6050 Retirement-PARS 838 - 1,744 1,744 1,728 101-14-4008-6160 Retirement-PERS 201,221 223,657 120,526 120,526 127,053 101-14-4010-0000 Cafeteria Benefit 157,297 207,319 239,264 239,264 257,975 101-14-4012-0000 Auto Allowance - - 2,400 2,400 2,400
101-14-4013-0000 Uniform Allowance 600 1,500 1,750 1,750 1,750 101-14-4105-0000 Workers' Comp Current Employee 1,995 58 - - - 595-14-4015-0001 Workers' Comp Current Employee 1,144 5,571 6,660 - - Total Personnel $ 1,261,462 $ 1,633,749 $ 1,818,592 $ 1,756,932 $ 1,900,169 GL # Services & Supplies
101-14-4104-6270 Contract Building & Safety Svc 234,706 206,946 250,000 235,000 250,000

COMMUNITY DEVELOPMENT DEPARTMENT
FY 2024-25
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
PAGE 63 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

COMMUNITY DEVELOPMENT DEPARTMENT
FY 2024-25
101-14-4106-0950 Contract Legal Svcs.-Code Enf. 2,088 - - - - 101-14-4150-0000 Other Contract Services 59,543 161,964 428,938 92,822 168,148 101-14-4150-0001 Other Contract Services-Econ. Develop. 2,625 2,625 50,000 - 20,000 101-14-4150-0500 Other Contract Services-IT 16,236 16,744 15,246 17,261 24,503 101-14-4202-0000 Legal Noticing 1,151 1,809 - - -
101-14-4204-0000 Reference Materials 2,119 68 200 200 3,000 101-14-4309-0000 Admin- Cash Over/Short-Com Dev 249 (49) - - - 101-14-4316-0000 Equipment Repair & Maintenance 5,023 7,545 7,000 8,892 10,000 101-14-4332-0000 LA County Publishing Fees - - - -
101-14-4376-0000 Materials & Supplies 7,830 16,645 15,450 8,880 13,300 101-14-4396-0000 Memberships & Dues 1,049 1,912 3,348 2,972 4,680 101-14-4398-0000 Mileage 880 289 1,500 500 1,500
101-14-4412-0000 Postage - - 500 - 500
101-14-4420-0000 Printing 2,624 3,103 3,000 1,050 3,000 101-14-4468-0000 Staff Development 3,340 3,730 4,155 1,120 6,655 101-14-4480-0000 Travel & Meetings - 36 5,305 - 5,305
101-14-4500-9025 Utilities-Telecommunications 3,727 3,707 3,500 3,500 3,500 101-14-4508-0000 Vehicle Repair & Maintenance 6,863 4,435 5,900 3,550 7,900 101-14-4950-0001 Equipment Cost Allocation - - - -
Total Services & Supplies $ 350,053 $ 431,509 $ 794,042 $ 375,747 $ 521,991 Total Operating Expenditures $ 1,611,515 $ 2,065,258 $ 2,612,634 $ 2,132,679 $ 2,422,160 PAGE 64 of 171
TO: Philippe Eskandar, City Manager
FROM: John Incontro, Police Chief
Aaron Blonde’, Police Commander
Naved Qureshi, Police Commander
Angelica Gonzalez, Records Manager
Cheryl Baratta, Management Analyst
DATE: April 25, 2025
SUBJECT: BUDGET SUBMISSION FOR FY 2025-26

POLICE DEPARTMENT
YEAR-END SUMMARY (FY 2024-25 BUDGET VS ESTIMATED)
FY 2024-25 FY 2024-25
Bud. Vs
Est.

Bud. Vs
Est.

Description Budget Estimated Diff $$ Diff %%
Personnel $ 9,627,463 $ 9,334,061 $ (293,402) -3.0%
Services & Supplies 1,053,000 979,854 (73,146) -6.9%
Total: $10,680,463 $10,313,915 $(366,548) -3.4%
The Department is anticipated to end the fiscal year with savings of $366,548 below the current budget. The primary reasons are listed below:
• Department will not be filling one vacant police officer position and one vacant part-time police cadet position, for a savings of approximately $185k.
• Budget savings in Services and Supplies were primarily due to Non-Capitalized Equipment ($9k), Travel & Meetings ($5k), Recruitment ($11k), Uniforms ($18k) and POST training ($15k).

PAGE 65 of 171
FY 2025-26 PROPOSED BUDGET
FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 9,627,463 $ 9,663,354 $ 35,891 0.4%
Services & Supplies 1,053,000 1,084,058 31,058 2.9%
Total: $10,680,463 $ 10,747,412 $ 66,949 0.6%
Personnel
Personnel proposed budget is $9,663,354 which represents a $35,891 or 0.4% increase from current budget.

Services & Supplies
Services & Supplies proposed budget for FY 2025-26 is $1,084,058 which represents a $31,058 or 2.9% increase from the current budget. Areas of the budget that had changes are detailed below:
• A decrease of $5,560 to account #103-30-4150-0500 (Other Contract Services - IT) is due to the elimination of WatchGuard’s reoccurring fees with the implementation of the LensLock Body Worn Camera program and accompanied updated in-car video system contract. • A decrease of $2,700 to account #103-30-4150-0000 (Other Contract Services) for a reduction in the annual contract fee from $15,000 to $12,300 for Phoenix Group parking citation processing.
• A decrease of $4,700 to account #2333-30-4150-0500 (Other Contract Services – IT) for the reduction in the annual contract fee from $11,360 to $6,660, for InTime Scheduling & Time Keeping Software.
• A budget reduction of $5,500 to account #103-30-4376-0000 (Materials & Supplies) moving $3,000, over to increase the budget for Community Relations -Materials & Supplies to $8,500 (account #103-30-4376-0200).
• A budget reduction of $3,225 to account #103-30-4480-0000 (Travel & Meetings) to reflect FY 2024-25 estimated actuals and focus on in-service and virtual training programs. • A budget reduction of $3,000 to account #103-30-4492-0004 (Uniforms-Safety) to reflect the safety related equipment needs in the upcoming fiscal year. • An increase of $3,000 to account #103-30-4376-0175 (Ammunition) to ensure sufficient ammunition for training and equipment needs for three new probationary officers. • An increase of $2,465 to account #103-30-4500-9025 (Utilities & Telecommunications) due to rate and usage increases.
• An increase of $15,000 to account #103-30-4508-0000 (Vehicle Repair & Maintenance) due to anticipated increases in the cost of fuel and vehicle parts and service.

PAGE 66 of 171

DEPARTMENT PURPOSE
The mission statement of the San Marino Police Department is that we are an ethical policing organization that prevents crime and fosters a feeling of safety in our community.

DEPARTMENT DESCRIPTION
The Department is comprised of 43.5 full and part-time personnel. Of the 43.5 personnel, the Department has 32 sworn officers and 11.5 civilian staff. The San Marino Police Department is led by a Chief of Police, two Bureau Commanders, and a civilian Administrative Manager. The officers are assigned to patrol or detective functions along with collateral administrative duties.

Working with the community and City staff, the Department provides a full-range of services to the community. The services include:
• Responding to calls for service, traffic collision investigation, and enforcement • Proactive patrolling of residential and commercial areas of the City • Ensuring our personnel treat all people with compassion and respect • Providing a strong community focused approach to the reduction of crime and maintaining community partnerships with residents, businesses, and visitors • Ensuring the community has a feeling of safety
• Working with residents, businesses, community groups, and other City departments toward the goal of crime reduction and public safety
• Working in partnership with the San Marino Unified School District to ensure the safety of students, staff, and faculty
• Investigating all crimes that result in filing appropriate and just charges with the Office of the District Attorney
• Providing a variety of community engagement programs, such as Coffee with a Cop, Town Hall meetings, Donuts with Dispatch, National Night Out and other community programs

FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Hired three new probationary police officers, a part-time records clerk, and an administrative assistant, who is in the background process. • Increased community meetings and social media outreach • Implemented the Unmanned Aircraft System (UAS) Program, recently utilized to assess damage from the January 2025 Windstorm
• Implemented the Body Worn Camera (BWC) Program equipping each officer with a BWC • Implemented InTime scheduling software to improve timekeeping and audit capabilities • Decreased Hit & Run traffic collisions by 19.04% YTD. • Held 40 California Office of Traffic Safety (OTS) details that included DUI Checkpoints, Walking School Bus, and special directed traffic enforcement • Held approximately 11 recruitment and testing events for vacant Officer and Dispatcher positions

POLICE DEPARTMENT
PAGE 68 of 171
• Conducted detective special assignment testing, and promotional testing for an anticipated Corporal vacancy
• Successfully passed a California Department of Justice audit for proper access to criminal history
FISCAL YEAR 2025-26 OBJECTIVES
• Fill two vacant dispatcher positions
• Decrease traffic collisions by 10%
• Decrease residential burglaries by 10%
• Update the Police Department Mobile Command Post with Satellite Communications capability through grant funding

OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – March)
FY 2024-25
Year to Date
(July – March)
Residential Burglaries 76 54 59
Larcenies 103 79 88
Traffic Citations 2,892 2,039 1,273
Community Meetings 47 32 47
PAGE 69 of 171
Police Chief
Administrative
Support
Administrative
Manager
Police
Dispatchers
(5)
Records
Clerk
Records
Clerk (P/T)
Support Services
Police
Commander
Detectives
Police
Sergeant
Police
Officer (3)
Operation
Police
Commander
Team 1
Police
Sergeant
Police
Corporal
Police
Officer
(3)
Team 2
Police
Sergeant
Police
Corporal
Police
Officer
(4)
Team 3
Police
Sergeant
Police
Corporal
Police
Officer
(3)
Team 4
Police
Sergeant
Police
Corporal
Police
Officer
(4)
(Traffic
Division)
Motors (2)
Administrative Sergeant
Police
Cadets (4)
Administrative Assistant
Police Department
Management Analyst
PAGE 70 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Amended
Budget
Estimated Proposed
Full-Time
Police Chief 1.00 1.00 1.00 1.00 1.00
Police Commander 2.00 2.00 2.00 2.00 2.00
Police Records Manager 1.00 1.00 1.00 1.00 1.00
Management Analyst - 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 1.00 1.00
Dispatcher/Clerk 5.00 5.00 5.00 5.00 5.00
Officer 17.00 19.00 19.00 19.00 19.00
Corporal 4.00 4.00 4.00 4.00 4.00
Sergeant 6.00 6.00 6.00 6.00 6.00
Records Clerk 1.00 1.00 1.00 1.00 1.00
Part-Time
Records Clerk - 0.50 0.50 0.50 0.50
Cadet 2.00 2.00 2.00 2.00 2.00
Parking Enforcement Officers - - - -
Total Full-Time FTE 38.00 41.00 41.00 41.00 41.00
Total Part-Time FTE 2.00 2.50 2.50 2.50 2.50
Department Total FTE 40.00 43.50 43.50 43.50 43.50
Expenditures by Type:

Personnel 7,568,215 8,377,202 9,627,463 9,334,061 9,663,354 Services & Supplies 873,500 949,151 1,053,000 979,854 1,084,058 Total by Type $ 8,441,716 $ 9,326,353 $ 10,680,463 $ 10,313,915 $ 10,747,412 Expenditures by Fund:
103 Public Safety Fund 7,998,033 8,745,320 9,652,432 9,314,884 9,801,513 104 4th of July Fund 4,899 11,795 15,139 15,139 6,541
207 Prop A Fund - 51,990 70,000 70,000 256,523
223 OTS Grant Fund 3,820 19,642 9,375 9,375 -
228 Bodyworn Camera Grant - - - - 18,053
233 COPS Fund 70,832 70,832 143,110 114,110 246,554
281 Donations Fund 35,703 - 10,500 10,500 -
595 Workers' Compensation Fund 328,430 426,774 779,907 779,907 418,228 Total by Fund $ 8,441,716 $ 9,326,353 $ 10,680,463 $ 10,313,915 $ 10,747,412 GL # Personnel
103-30-4001-0000 Full Time Salaries 3,922,656 4,329,106 5,174,099 4,566,687 5,205,642 103-30-4002-0000 Part Time Wages 35,549 52,258 117,162 108,100 94,305 103-30-4004-0000 Overtime 697,560 731,602 323,487 638,683 500,000 103-30-4004-0002 Overtime-Support (475) - 11,000
103-30-4006-0000 Medicare 63,238 69,197 81,704 81,704 81,830 103-30-4008-3080 Retirement - 457 Plan 16,675 23,825 50,000 50,000 54,200 103-30-4008-6050 Retirement-PARS 1,256 1,878 4,394 4,394 3,536 103-30-4008-6160 Retirement-PERS 1,732,758 1,828,502 877,576 877,576 829,044

POLICE DEPARTMENT
FY 2024-25
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
PAGE 71 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Amended
Budget
Estimated Proposed

POLICE DEPARTMENT
FY 2024-25
103-30-4008-6161 Retirement-PERS UAL - 1,284,908 1,281,784 1,464,068 103-30-4010-0000 Cafeteria Benefit 634,033 783,868 856,162 856,162 952,460 103-30-4013-0000 Uniform Allowance 32,000 30,500 34,500 34,500 33,500 103-30-4014-0000 Unemployment Payments - - - -
103-30-4015-0000 Workers' Compensation Salaries 95,818 71,303 - - - 103-30-4401-0000 Outside Services - - -
104-30-4002-0000 Part Time Wages - - -
104-30-4004-0000 Police Overtime 3,546 11,626 12,064 12,064 6,448 104-30-4006-0000 Medicare 46 169 175 175 93
104-30-4008-6160 Retirement-PERS 548 - 1,400 1,400 -
104-30-4010-0000 Cafeteria Benefit 759 - 1,500 1,500 -
207-30-4010-0000 Overtime (Walking School Bus) 1,990 20,000 20,000 20,000 223-30-4004-0000 Overtime 3,820 14,407 8,300 8,300 -
223-30-4006-0000 Medicare - 197 125 125 -
595-30-4015-0001 Workers' Comp Current Employee 248,293 344,255 419,728 419,728 327,228 595-30-4015-0002 Workers' Comp Past Employee 80,137 82,519 360,179 360,179 91,000 Total Personnel $ 7,568,215 $ 8,377,202 $ 9,627,463 $ 9,334,061 $ 9,663,354 GL # Services & Supplies
103-30-4150-0000 Other Contract Services 376,262 418,737 447,487 428,423 197,199 103-30-4150-0500 Other Contract Services-IT 41,082 57,229 53,899 62,915 48,486 103-30-4204-0000 Books & Periodicals 149 605 - - -
103-30-4316-0000 Equipment Repair & Maintenance 21,216 30,662 48,014 47,348 27,900 103-30-4376-0000 Materials & Supplies 16,492 14,574 14,850 9,830 10,300 103-30-4376-0200 Community Relations-M&S 7,052 6,747 5,500 6,628 8,500 103-30-4376-0175 Ammunition 11,942 11,831 9,500 10,090 12,500 103-30-4396-0000 Memberships & Dues 4,726 4,198 5,660 4,278 5,598 103-30-4399-0000 Non-capitalized Equipment 21,647 13,890 8,500 - - 103-30-4412-0000 Postage 153 126 300 200 200
103-30-4415-0000 POST Training 40,369 29,819 45,000 30,000 40,000 103-30-4420-0000 Printing 2,575 2,855 2,250 1,111 1,425 103-30-4436-0000 Recruitment 29,427 29,303 - 20,000 20,000 103-30-4468-0000 Staff Development 23,572 26,685 27,900 20,000 20,000 103-30-4480-0000 Travel & Meetings 14,232 21,738 13,245 8,819 10,020 103-30-4492-0000 Uniforms 168 - - - -
PAGE 72 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Amended
Budget
Estimated Proposed

POLICE DEPARTMENT
FY 2024-25
103-30-4492-0003 Uniforms-PERSable 23,994 15,910 25,000 7,500 25,000 103-30-4492-0004 Uniforms-Safety 2,162 4,390 8,000 4,400 5,000 103-30-4500-4950 Utilities-Natural Gas 2,938 1,055 1,000 1,000 1,000 103-30-4500-9025 Utilities-Telecommunications 29,917 30,328 32,335 32,335 34,800 103-30-4508-0000 Vehicle Repair & Maintenance 96,891 102,599 100,000 109,417 115,000 103-30-4950-0001 Equipment Cost Allocation - - - - -
207-30-4150-0000 Other Contract Services - 50,000 50,000 50,000 236,523 223-30-4376-0000 Materials & Supplies - 4,179 950 950 - 223-30-4468-0000 Staff Development - 859 - - -
228-30-4399-0000 Non-capitalized Equipment - - - - 18,053 233-30-4150-0500 Other Contract Services-IT - - 11,360 11,360 131,660 233-30-4150-9470 Other Contract Services-CAD RMS 70,832 70,832 100,000 71,000 71,000 233-30-4399-0000 Non-capitalized Equipment - - - 43,894 233-30-4436-0000 Recruitment - - 31,750 31,750 -
281-30-4376-0000 Materials & Supplies 23,372 - - - -
281-30-4399-0000 Donation Fund -Non-Cap Equipment 12,331 - 10,500 10,500 - Total Services & Supplies $ 873,500 $ 949,151 $ 1,053,000 $ 979,854 $ 1,084,058 Total Operating Expenditures $ 8,441,716 $ 9,326,353 $ 10,680,463 $ 10,313,915 $ 10,747,412 PAGE 73 of 171
TO: Philippe Eskandar, City Manager
FROM: M. D. Rueda, Fire Chief
Jennifer McGee, Management Analyst
DATE: April 25, 2025
SUBJECT: BUDGET SUBMISSION FOR FY 2025-26

FIRE DEPARTMENT
YEAR-END SUMMARY (FY 2024-25 BUDGET VS ESTIMATED)
The Department is anticipated to end the fiscal year at $242,622 or 3.0% above the current budget. The primary reasons are listed below:
• Personnel budget is anticipated to exceed the budget by $135,676 due to overtime costs to provide position coverage for vacant positions during the year which have been now filled and 4 long-term injuries incurred while on duty.
• Services and Supplies is expected to exceed the budget by $106,946 or 13.1% due to the following reasons. Materials & Supplies (cost center 103-34-4376-0000) is anticipated to exceed the budget by $10,970 due to increased costs for EMS supplies. Recruitment (cost center 103- 34-4436-0000) is anticipated to exceed the budget by $21,299 due to increased staff turnover and costs related to outfitting five probationary firefighter/paramedics. Uniforms – Safety (cost center 103-34-4492-0004) is anticipated to exceed the budget by $7,120 due to increased costs for the purchase of turnouts. Cost savings were found throughout the remaining budget to partially offset these costs. Shared Command Services are anticipated to exceed the budget by $75,002 due to not being billed in prior years by the City of South Pasadena for services provided.

FY 2024-25 FY 2024-25 Bud. Vs Est.

Bud. Vs
Est.

Description Budget Estimated Diff $$ Diff %%
Personnel $ 7,281,074 $ 7,416,750 $ 135,676 1.9%
Services & Supplies 817,915 924,861 106,946 13.1%
Total: $ 8,098,989 $ 8,341,611 $ 242,622 3.0%
PAGE 74 of 171
FY 2025-26 PROPOSED BUDGET
Personnel
The Department’s Full Time Equivalent (FTE) will remain at 21.00 FTE, unchanged from the current budget.

Personnel proposed budget for FY 2025-26 is $7,484,168 which represents a $203,094 or 2.8% increase from current budget.
• Employees’ salaries are increasing by 4.0% due to Memorandums of Understanding between the City and its employees.
• Workers Compensation Costs for former employees of the Department are budgeted to decrease due to claims being settled in FY 2024-25.

Services & Supplies
Services & Supplies proposed budget for FY 2023-24 is $809,645, which represents a -$8,270 or -1.0% decrease from the current budget. The primary changes to the budget are due to the following:
• An increase of $8,110 to cost center #103-34-4150-0000 (Contract Services) for EMS QI Partners for nurse educator services ($2,500); increased PPGEMT fees to the Department of Health Care Services for Medi-Cal reimbursements ($4,000); and a new fee to Presidio for a cradlepoint license ($1,410).
• A decrease of $5,500 to cost center #103-4-4399-0000 (Non-Capitalized Equipment) due to decreased expenditures for fire hose & equipment and fire investigation equipment. • An increase of $11,800 to cost center #103-34-4376-0000 (Materials & Supplies) for increased costs of emergency medical service supplies.
• A decrease of $3,140 to cost center #103-34-4468-0000 (Staff Development) for reduction in training expenditures.
• A decrease of $4,200 to cost center #103-34-4492-0004 (Uniforms-Safety) due to completion of a one-time purchase of hi-visibility jackets.

Additional cost savings were found throughout the remaining budget to offset higher services and supplies costs.

ATTACHMENTS
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 7,281,074 $ 7,484,168 203,094 2.8%
Services & Supplies 817,915 809,645 (8,270) -1.0%
Total: $ 8,098,989 $ 8,293,813 $ 194,824 2.4%
PAGE 75 of 171
A. Department Narrative (Purpose, Description, FY 2024-25 Accomplishments, FY 2025-26 Objectives, Operational Dashboard)
B. Department Organizational Chart
C. Department Tie-Out Sheets
PAGE 76 of 171

DEPARTMENT PURPOSE
The mission of the San Marino Fire Department is to save lives and property, and ensure the safety of our community.

DEPARTMENT DESCRIPTION
The Fire Department’s primary purpose is to provide lifesaving emergency response for fire suppression and emergency medical services for residents of the City. Equally important, however, are its responsibilities in the areas of fire prevention, life safety inspections, community education and emergency preparedness.

The delivery of life saving paramedic services is an integral part of the Fire Department mission.

All of the San Marino firefighters are licensed Paramedics trained to the highest level provided within the County of Los Angeles. Only about ten percent of the cities in Los Angeles County employ paramedics with the extensive training and experience required to provide advanced life support using standing field treatment protocols.

Other services include:
• Annual inspections of commercial property and school occupancy; • Review of commercial and large residential building plans for adequacy of fire detection and suppression systems;
• Pre-incident exercises and training with allied agencies, and others related to high-risk or high-value areas of the City, such as the High Fire Hazard Severity Zone and the Huntington Library, Art Collections and Botanical Gardens; • Participation in public education in schools, neighborhoods, community groups and service clubs to stress fire safety, first aid, cardiopulmonary resuscitation and emergency preparedness;
• In conjunction with the South Pasadena Fire Department, share fire command Chief Officers for the two fire departments. By sharing resources, the fire departments can provide an enhanced service at a lower cost;
• In conjunction with MySafe California, a non-profit safety organization, the San Marino Fire Department conducts fire safety programs and neighborhood canvassing after fires in our City; and
• Emergency Management responsibilities for the City.

FIRE DEPARTMENT
PAGE 77 of 171
FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Conducted annual inspections of all commercial properties and residential properties within the City’s High Fire Hazard Severity Zone
• Published an Annual San Marino Fire Department Report • Conducted several post fire neighborhood canvassing events offering educational materials, fire inspections, and smoke alarm installation • Conducted “Operation Fire Safe” inspections and installed smoke alarms for residents • Completed implementation and training for all personnel for the new self-contained breathing apparatus (SCBAs).
• Installed and completed training for all personnel on the operation of the new SCBA air compressor.
• Completed outfitting of the replacement Battalion 791 and placed into service with a Dedication and “Push In” Ceremony
• Conducted four Fire Department Life Safety, Emergency Preparedness, and Live Fire instructional workshops for residents
• Conducted Life Safety, Emergency Preparedness, and Live Fire in-service workshops for the teachers and staff of the San Marino Unified School District • Completed a Fire Engineer’s Promotional Examination and established a promotional list of five fire department employees
• Completed implementation and adoption of the Lexipol Operational Policies • Entered an agreement with EMS QI Partners, LLC for the provision of Nurse Educator Services through 2028.

FISCAL YEAR 2025-26 OBJECTIVES
• Conduct Life Safety, Emergency Preparedness and Live Fire in-service workshops for San Marino Unified School District teachers and staff
• Host a Fire Department Community and Council Day at the Alhambra Training Tower • Conduct four Fire Department Life Safety, Emergency Preparedness, and Live Fire Instructional Workshops for residents
• Partner with the Community Services Department to host a joint Easter Egg Hunt/Pancake Breakfast event in Lacy Park
• Conduct promotional testing for the position of Battalion Chief to develop an eligibility list
• Conduct a feasibility assessment of residents to determine the benefits of re-establishing the Community Emergency Response Team (CERT) program
PAGE 78 of 171

OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – March)
FY 2024-25
Year to Date
(July – March)
# of total responses 2,062 1,610 1,400
Responses in City 1,088 842 726
Responses out of City 974 768 674
90th percentile EMS
turnout time 0:00:59 0:01:16 0:01:04
90th percentile Fire
turnout time 0:01:21 0:01:31 0:01:19
90th percentile overall
response time 0:06:02 0:06:01 0:06:03
Total cardiac arrest
incidents 13 11 12
Cardiac arrest return of
spontaneous
circulation
2 2 1
PAGE 79 of 171
Fire Chief
A Shift
Division
Chief (1)
Fire Captain
Fire
Engineer
Firefighter /
Paramedics
B Shift
Division
Chief (1)
Fire Captain
Fire
Engineer
Firefighter /
Paramedics
C Shift
Division
Chief (1)
Fire Captain
Fire
Engineer
Firefighter /
Paramedics
Management
Analyst
Fire Department
PAGE 80 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
San Marino Fire Chief 1.00 1.00 1.00 1.00 1.00
San Marino Fire Division Chief 1.00 1.00 1.00 1.00 1.00 Fire Captains 3.00 3.00 3.00 3.00 3.00
Firefighter/Paramedic 12.00 12.00 12.00 12.00 12.00
Engineer 3.00 3.00 3.00 3.00 3.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Total Full-Time FTE 21.00 21.00 21.00 21.00 21.00
Total Part-Time FTE - - - - -
Department Total FTE 21.00 21.00 21.00 21.00 21.00
Expenditures by Type:

Personnel 6,380,772 6,865,704 7,281,074 7,416,750 7,484,168 Services & Supplies 699,579 607,477 817,915 924,861 809,645 Total by Type $ 7,080,351 $ 7,473,181 $ 8,098,989 $ 8,341,611 $ 8,293,813 Expenditures by Fund:
103 Public Safety Fund 6,783,919 7,147,157 7,444,923 7,702,328 7,889,857 104 4th of July Fund 1,740 3,379 5,078 5,078 2,638
281 Donations Fund - - 18,995 18,995 -
595 Workers Compensation Fund 294,691 322,645 629,993 615,210 401,318 Total by Fund $ 7,080,351 $ 7,473,181 $ 8,098,989 $ 8,341,611 $ 8,293,813 GL # Personnel
103-34-4001-0000 Full Time Salaries 2,724,970 2,568,599 3,094,114 3,111,672 3,242,557 103-34-4001-0019 Full Time Salaries-COVID-19 9,502 - - - - 103-34-4004-0000 Overtime 820,689 1,114,705 708,159 828,000 750,000 103-34-4004-0003 Overtime-Strike Teams 50,451 - 75,000 75,000 75,000 103-34-4004-0019 Overtime-COVID-19 - - - - -
103-34-4004-0033 Overtime-Shared Command 119,610 148,287 160,000 160,000 166,400 103-34-4006-0000 Medicare 50,368 51,443 56,804 56,804 59,201 103-34-4008-6160 Retirement-PERS 1,712,315 1,772,848 704,190 720,472 706,432 103-34-4008-6161 Retirement-PERS (UAL) - - 1,325,002 1,321,780 1,484,680 103-34-4008-3080 Retirement 457 Plan 1,200 1,300 1,200 1,200 1,200 103-34-4010-0000 Cafeteria Benefit 423,179 495,901 517,534 517,534 590,742 103-34-4013-0000 Uniform Allowance 4,000 4,000 4,000 4,000 4,000 103-34-4015-0000 Worker's Comp 4850 Pay 168,058 382,597 - - - 104-34-4004-0000 Fire Overtime (4th of July) 1,517 3,331 4,784 4,784 2,600 104-34-4006-0000 Medicare 20 48 69 69 38
104-34-4010-0000 Cafeteria Benefit 203 - 225 225 -
595-34-4015-0001 Workers' Comp Current Employees 263,487 314,930 389,783 375,000 377,868 595-34-4015-0002 Workers' Comp Past Employees 31,204 7,715 240,210 240,210 23,450 Total Personnel $ 6,380,772 $ 6,865,704 $ 7,281,074 $ 7,416,750 $ 7,484,168

FIRE DEPARTMENT
FY 2024-25
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
PAGE 81 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

FIRE DEPARTMENT
FY 2024-25
GL # Services & Supplies
103-34-4110-0000 Shared Command 176,226 - 178,000 253,002 178,000 103-34-4150-0000 Other Contract Services 203,038 257,783 264,390 260,360 272,500 103-34-4150-0500 Other Contract Services-IT 17,993 18,394 21,980 20,172 22,610 103-34-4204-0000 Books & Periodicals 368 372 400 392 400 103-34-4206-0000 Building Repair & Maintenance 17,887 22,732 19,400 13,623 19,400 103-34-4308-0000 Equipment Rental 162 - 400 58 200
103-34-4316-0000 Equipment Repair & Maintenance 12,313 14,631 18,450 17,304 16,650 103-34-4376-0000 Materials & Supplies 64,762 59,452 73,350 84,320 85,150 281-34-4376-0000 Materials & Supplies - - 18,995 18,995 - 103-34-4396-0000 Memberships & Dues 5,396 4,014 5,000 5,779 5,230 103-34-4398-0000 Mileage 25 - 100 - 100
103-34-4399-0000 Non-capitalized Equipment 10,829 13,755 12,000 11,576 6,500 281-34-4399-0000 Non-capitalized Equipment - - - - -
103-34-4401-0000 Outside Services 7,380 7,680 3,000 16,080 3,000 103-34-4420-0000 Printing 460 430 500 300 500
103-34-4436-0000 Recruitment 32,843 45,807 16,600 37,899 15,345 103-34-4452-0000 Small Tools 420 390 500 494 500
103-34-4460-0003 Special Exp.Strike Team FEMP 1,486 - 12,000 2,760 12,000 103-34-4468-0000 Staff Development 10,045 13,984 14,100 13,237 10,960 103-34-4480-0000 Travel & Meetings 2,352 3,577 5,600 4,827 4,850 103-34-4492-0003 Uniforms-PERSable 8,327 8,157 7,400 7,400 7,400 103-34-4492-0004 Uniforms-Safety 8,926 20,243 27,200 34,320 23,000 103-34-4500-4950 Utilities-Natural Gas 7,045 4,405 4,600 5,025 5,100 PAGE 82 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

FIRE DEPARTMENT
FY 2024-25
103-34-4500-9025 Utilities-Telecommunications 24,329 28,998 28,550 32,384 33,150 103-34-4508-0000 Vehicle Repair & Maintenance 86,966 82,673 85,400 84,552 87,100 103-34-4950-0001 Equipment Cost Allocation - - - - -
Total Services & Supplies $ 699,579 $ 607,477 $ 817,915 $ 924,861 $ 809,645 Total Operating Expenditures $ 7,080,351 $ 7,473,181 $ 8,098,989 $ 8,341,611 $ 8,293,813 PAGE 83 of 171
TO: Philippe Eskandar, City Manager
FROM: M. D. Rueda, Fire Chief
Jennifer McGee, Management Analyst
DATE: April 25, 2025
SUBJECT: BUDGET SUBMISSION FOR FY 2025-26

EMERGENCY MANAGEMENT
YEAR-END SUMMARY (FY 2024-25 BUDGET VS ESTIMATED)
The Department is anticipated to end the fiscal year with a savings of $12,345 or -20.2% below the current budget. The primary reasons are listed below:
• Services and Supplies budget savings are due to savings of $3,531 in Equipment Repair and Maintenance (cost center 101-36-4316-0000); savings of $6,500 are anticipated in Materials & Supplies (cost center 101-36-4376-0000); and savings of $3,700 in Staff Development (cost center 101-36-4468-0000). Due to several accounts in the Fire Department Operations budget exceeding budgeted amounts, the Department reduced expenditures in Emergency Management. The Department budgets funds each year related to supplies and equipment in anticipation of an emergency. The Department will continue to budget these funds in FY2025-26 for a possible unplanned emergency, after evaluating for potential cost savings.

FY 2024-25 FY 2024-25
Bud. Vs
Est.

Bud. Vs
Est.

Description Budget Estimated Diff $$ Diff %%
Personnel $ - $ - $ - 0.0%
Services & Supplies 61,150 48,805 (12,345) -20.2%
Total: $ 61,150 $ 48,805 $ (12,345) -20.2%
PAGE 84 of 171
2 FY 2025-26 PROPOSED BUDGET
Personnel
No personnel costs are anticipated in FY 2025-26.

Services & Supplies
Services & Supplies proposed budget for FY 2025-26 is $38,200, which represents a $22,950 or -37.5% decrease from the current budget. The primary reasons for the decrease are due to the following:
• A decrease of $10,000 to Other Contract Services (cost center 101-36-4150-0000) for Local Hazard Mitigation Plan (LHMP) services. The plan was completed and approved in FY 2024-25. • A decrease of $2,500 to Equipment Repair and Maintenance (cost center 101-36-4316-0000) for deferred maintenance in radio and equipment repairs.
• A decrease of $6,500 to Materials & Supplies (cost center 101-36-4376-0000) for deferred CERT training and emergency supply cache maintenance.
• A decrease of $3,750 to Non-Capitalized Equipment (cost center 101-36-4399-0000) for reduced expenditures in computer/electronics and furnishings.
• A decrease of $1,850 to Staff Development (cost center 101-36-4468-0000) for reduced emergency management training.

ATTACHMENTS
A. Department Narrative (Purpose, Description, FY 2024-25 Accomplishments, FY 2025-26 Objectives, Operational Dashboard)
B. Department Tie-Out Sheets
FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ - $ - $ - #DIV/0!
Services & Supplies 61,150 38,200 (22,950) -37.5%
Total: $ 61,150 $ 38,200 $ (22,950) -37.5%
PAGE 85 of 171

DEPARTMENT PURPOSE
The Emergency Management Program develops and maintains the City’s emergency management program and disaster plans to respond to and coordinate the resources necessary to cope with local emergencies affecting San Marino. Emergency preparedness is a key component of the community’s readiness for a major emergency.

DEPARTMENT DESCRIPTION
The Department is responsible for training and educating the City Council members, City staff, businesses and residents to be self-sufficient in the event of a major disaster. Department responsibilities include:
• Ensure City Council members and key staff participate in at least one disaster exercise each year to test the City’s and County’s ability to manage and respond to a large-scale event.

The City’s Emergency Operations Center (EOC) also participates in periodic communications exercises intended to test the capabilities of the County’s emergency management information systems;
• Coordinate Disaster Preparedness and Emergency Medical Services training for employees and residents;
• Maintain the City’s Emergency Operations Center;
• Maintain the City’s Emergency Operations Plan, and the Local Hazard Mitigation Plan; • Maintain the City’s disaster supplies; and
• Maintain the City’s emergency notification systems, which includes the San Marino Community Alert Message System (SMCAMS) to notify residents and businesses about urgent information related to the safety of our community. Emergency information can be sent to a telephone or email address. The Emergency Management program also maintains the Wireless Emergency Alerts (WEA) system, which has the ability to send emergency alerts directly to mobile devices in the event of an emergency.

FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Activated the EOC to a Level I in response to the January Windstorm Event and responded to over 160 calls for service during the first 24 hours of the extreme weather event. • Completed the Local Hazard Mitigation Plan and submitted the plan for approval by FEMA and the San Marino City Council.
• In conjunction with the County of Los Angeles Office of Emergency Management to implement the Genasys Evacuation Management platform.
• Submitted the Family Assistance Center annex to the Emergency Operations Plan to the Disaster Council and City Council for approval and adoption. • Conducted training with the County of Los Angeles Office of Emergency Management and Community Services Department (CSD) staff to ensure personnel are trained and prepared to support the operation of a Family Assistance Center.

EMERGENCY MANAGEMENT
PAGE 86 of 171
• In partnership with the American Red Cross, renewed an agreement for the provision of mass care shelters, and entered a new agreement with the Red Cross authorizing the San Marino Community Center to be used as a shelter during a disaster. • Conducted an emergency operations earthquake workshop with the City’s executive staff and representatives from the San Marino Unified School District. • Conducted training on the City’s Earthquake Emergency Plan for all Department Executives.

FISCAL YEAR 2025-26 OBJECTIVES
• Inventory the City’s Disaster Cache to meet Red Cross supply recommendations. • In partnership with the Community Services Department (CSD), ensure that CSD personnel and associated facilities are trained and prepared to support the City’s emergency operations and provide care for residents during disasters. • Complete training and preparations for the San Marino Community Center to be used as an emergency shelter.
• Conduct earthquake and active shooter incident training exercises for all City personnel. • Host an active shooter workshop with houses of worship within the City. • Partner with the City Manager’s Office to conduct outreach and education for the City’s Genasys evacuation zones.
• Work in collaboration with the Huntington Library to continue to develop their emergency operations center procedures.

OPERATIONAL DASHBOARD
Description
FY 2023-24
Total
FY 2023-24
Year to Date
(July – March)
FY 2024-25
Year to Date
(July – March)
EOC Activations 1 1 1
PAGE 87 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 1,038 - - - -
Services & Supplies 34,871 57,093 61,150 48,805 38,200
Total by Type $ 35,909 $ 57,093 $ 61,150 $ 48,805 $ 38,200 Expenditures by Fund:
101 General Fund 35,909 57,093 61,150 48,805 38,200
Total by Fund $ 35,909 $ 57,093 $ 61,150 $ 48,805 $ 38,200 GL # Personnel
101-36-4002-0019 PT Salaries-COVID-19 (26) - - - -
101-36-4004-0019 Overtime-COVID-19 1,098 - - - -
101-36-4006-0000 Medicare 8 - - - -
101-36-4008-6050 Retirement-PARS - - - - -
101-36-4008-6160 Retirement-PERS (47) - - - -
101-36-4010-0000 Cafeteria Benefit 5 - - - -
Total Personnel $ 1,038 $ - $ - $ - $ -
GL # Services & Supplies
101-36-4150-0000 Other Contract Services - 20,324 10,000 10,000 - 101-36-4150-0500 Other Contract Services-IT 6,084 6,388 6,400 6,899 7,000 101-36-4316-0000 Equipment Repair & Maintenance 3,103 8,781 10,900 7,369 8,400 101-36-4376-0000 Materials & Supplies 12,052 8,419 13,000 6,500 6,500 101-36-4396-0000 Memberships & Dues 75 435 300 300 300
101-36-4399-0000 Non-capitalized Equipment 5,050 1,333 7,500 7,500 3,750 101-36-4468-0000 Staff Development 395 2,419 3,700 - 1,850 101-36-4500-9025 Utilities-Telecommunications 8,112 8,994 9,350 10,237 10,400 101-36-4950-0001 Equipment Cost Allocation - - - - -
Total Services & Supplies $ 34,871 $ 57,093 $ 61,150 $ 48,805 $ 38,200 Total Operating Expenditures $ 35,909 $ 57,093 $ 61,150 $ 48,805 $ 38,200 FY 2024-25
Operating Budget Summary
Operating Budget Detail

EMERGENCY MANAGEMENT
PAGE 88 of 171
TO: Philippe Eskandar, City Manager
FROM: Amber Shah, Director of Parks and Public Works
Robert Bauman, Management Analyst
DATE: April 25, 2025
SUBJECT: BUDGET SUBMISSION FOR FY 2025-26

PARKS AND PUBLIC WORKS DEPARTMENT
YEAR-END SUMMARY (FY 2024-25 BUDGET VS ESTIMATED)
The Department is anticipated to end the fiscal year with a savings of $70,202 or -1.5% below the current budget. The primary reasons are listed below:
• Personnel budget savings is anticipated due to salary savings related to staff transitions. • Services and supplies budget savings is anticipated due to asset collection such as the pavement condition assessment, sidewalk condition assessment, and road-level asset collection being rebudgeted into FY 25-26. This was originally planned to occur in the latter half of FY 24-25.

However, the City is still in the evaluation stage for selecting an asset management program. Once an asset management program is in place, the City can proceed with asset collection. Based on the current timing, asset collection will likely not occur until FY 25-26.

FY 2024-25 FY 2024-25 Bud. Vs Est.

Bud. Vs
Est.

Description Budget Estimated Diff $$ Diff %%
Personnel $ 2,072,833 $ 2,047,244 $ (25,589) -1.2%
Services & Supplies 2,533,352 2,488,739 (44,613) -1.8%
Total: $ 4,606,185 $ 4,535,983 $ (70,202) -1.5%
PAGE 89 of 171
FY 2025-26 PROPOSED BUDGET – DEPARTMENTAL BUDGET
Personnel
The Department’s Full Time Equivalent (FTE) will increase at 16.40 FTE, which is an increase of 0.40 from FY 2024-25.

Personnel proposed budget is $2,246,032 which represents a $173,199 or 8.4% increase from current budget.
• Employees’ salaries are increasing by 4.0% per the Memorandum of Understandings (MOU). • Cafeteria benefits for Full-Time employees are expected to increase by 5.0% compared to FY 2024-25.

Services & Supplies
Services & Supplies proposed budget is $2,648,188 which represents an increase of $114,836 or 4.5 % from the current budget. Notably, this net increase includes a $200,000 increase to the Fleet Division to account for the City’s Multi-Year Fleet Leasing Program, which previously was in the City’s Capital Improvement Fund. Excluding this cost shift from the Capital Improvement Fund, the Department has reduced its operating budget by $85,164, or 3.4%.

The primary reasons for this decrease are due to the following:
• A decrease of $107,274 to the Administration Division. This is comprised primarily of a decrease of $80,000 to cost center # 101-40-4104-0000 (Contract Engineering Services). These costs are related to the utilization of a solid waste consultant for the franchise negotiation/RFP process that the City undertook in FY 2024-25. The City projects that the majority of the negotiation/RFP costs will be incurred by the end of FY 2024-25. As such, this line item can be reduced somewhat for FY 2025-26. Funds for the consultant are still required for assistance with the implementation/rollout of the SB 1383 organic waste program and various CalRecycle regulatory compliance reports.
• A decrease of $26,510 in the Grounds Division is primarily comprised of a reduction to the services provided by Mariposa Tree Management for the City’s Multi-Year Tree Maintenance and Planting program. Notably, the dollar amount for this year’s contractual increase is substantially lower, as the Department has deferred palm tree pruning for FY 2025-26, and shifted it to a biannual service for the time being.

FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 2,072,833 $ 2,246,032 $ 173,199 8.4%
Services & Supplies 2,533,352 2,648,188 114,836 4.5%
Total: $ 4,606,185 $ 4,894,220 $ 288,035 6.3%
PAGE 90 of 171
The costs of these proposed decreases are offset by increases elsewhere in the operating budget, including;
• An increase of $202,850 to the Fleet Division, primarily due to the shifting of the cost for the City’s Fleet Leasing Program from the Capital Improvement Program to the Department’s Operating budget, where it is more appropriately housed. The Fleet Leasing Program allows for long-term cost savings on vehicles, while also reducing the amount of time required repairs and improving public safety.
• An increase of $16,010 to the Sewer Division, which is primarily comprised of an increase to the City’s sewer maintenance contract. In FY 2024-25, the City re-bid its sewer maintenance contract, as the existing agreement was nearing its expiration. As the services had not been bid out in multiple years, a cost increase was anticipated and is reflected in this budget line item. This updated cost still reflects a competitive price for the services based on the results of the RFP process. • An increase of $10,660 to the Building Maintenance Division. This increase accounts for general inflationary increases to various building supplies and repair services, and also reflects the general amount needed to sufficiently upkeep and service the City’s 105,000 square feet of civic facilities.

The Department’s budget by division detail is below.

ADMINISTRATION – DIVISION BUDGET
Personnel
The Division’s Full Time Equivalent (FTE) will remain at 2.0 FTE, which is unchanged from FY 2024-25.

Personnel proposed budget is $425,829 which represents a $18,399 or 4.5% increase from current budget.

Services & Supplies
Administration Division’s services and supplies budget contains the following major adjustments for a total decrease of $107,274:
• A decrease of $80,000 to cost center #101-40-4104-0000 (Contract Engineering Services).

In FY 2024-25 the City continued its use of a solid waste negotiation consultant to engage with its waste hauler on a new contract. The City projects that the majority of the negotiation costs will be incurred by the end of FY 2024-25. As such, this line item can be reduced somewhat for FY 2024-25. Funds are still required for assistance with the implementation/rollout of the SB 1383 organic waste program and various CalRecycle regulatory compliance reports. • A decrease of $33,630 to cost center # 101-40-4150-0500 (Other Contract Services – IT). In FY 2024-25, Department worked to procure an asset management software as part of the implementation of the City Council’s Priority Initiative to Enhance Service Delivery. This helps the FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 407,430 $ 425,829 $ 18,399 4.5%
Services & Supplies 383,109 275,835 (107,274) -28.0%
Total: $ 790,539 $ 701,664 $ (88,875) -11.2%
PAGE 91 of 171
Department create an inventory of the various City assets Public Works is responsible for maintaining, which assists with the proactive maintenance and improvement of the City’s assets/infrastructure. The City’s anticipated software includes an initial one-time fee (paid in FY 2024-25) for data import/software implementation/staff training, with a recurring annual fee of approximately $25,000. With the initial data import complete, costs will decrease moving forward beginning in FY 2025-26, as the only expenditures will be the annual subscription fee.

FLEET – DIVISION BUDGET
Personnel
The Division’s Full Time Equivalent (FTE) will remain at 2.0 FTE, which is unchanged from FY 24-25.

Personnel proposed budget is $265,396 which represents a $25,864 or 10.8% increase from current budget.

Services & Supplies
Fleet Division’s services and supplies budget contains the following major adjustments for a total increase of $202,850:
• An increase of $202,900 to cost center # 101-42-4150-0000 (Other Contract Services), which is primarily comprised of a shift of funds for the City’s Fleet Leasing Program from the Capital Improvement Program to the Department’s operating budget, where it is more appropriately housed. The increase also reflects an increase in fees from Los Angeles County related to the City’s underground storage tank permit fee for the fueling station.

SEWER / STORMWATER – DIVISION BUDGET
Personnel
No personnel are directly assigned to this Division.

FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 239,532 $ 265,396 $ 25,864 10.8%
Services & Supplies 28,950 231,800 202,850 700.7%
Total: $ 268,482 $ 497,196 $ 228,714 85.2%
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ - $ - $ - 0.0%
Services & Supplies 332,710 348,720 16,010 4.8%
Total: $ 332,710 $ 348,720 $ 16,010 4.8%
PAGE 92 of 171
Services & Supplies
Sewer/Stormwater Division’s services and supplies budget contains the following major adjustments for a total increase of $16,010, although only $7,510 of the increase is to the General Fund, as the remainder is charged to Measure W for catch basin cleanings,:
• An increase of $33,900 (Other Contract Services) to cost center # 101-44-4150-0000. In FY 2024-25, the City re-bid its sewer maintenance contract, as the existing agreement was nearing its expiration. As the services had not been bid out in multiple years, a cost increase was anticipated and is reflected in this budget line item. This updated cost still reflects a competitive price for the services based on the results of the RFP process. • A decrease of $30,000 (Contracted Engineering - NPDES) to cost center # 101-44-4104-0000.

In FY 2024-25, the City was required to complete an update and audit of the City’s Sewer System Management Plan (SSMP) consistent with State 5-year requirements. The SSMP is a State-required operations and maintenance manual for the City’s wastewater collection system. As part of the State’s review process, a comprehensive update is required every 5 years to ensure the City has proper procedures in place for control of the sewer system, mitigation of spills/overflows, etc. As the update is comprehensive, the cost is anticipated to be approximately $40,000, which will partially be completed in FY 2024-25 with the remainder to be spent in FY 2025-26. In addition, the State requires an audit of the SSMP also be conducted every 3 years to ensure adherence to the adopted SSMP. The cost for an audit is estimated to be approximately $15,000, which will not occur in FY 2025-26, enabling the reduction of this line item.

STREETS – DIVISION BUDGET
Personnel
The Division’s Full Time Equivalent (FTE) will remain at 4.50 FTE, which is unchanged from FY 24-25. • Personnel proposed budget is $608,980 which represents a $47,760 or 8.5% increase from current budget.

Services & Supplies
Streets Division’s services and supplies budget contains the following major adjustments for a total increase of $9,668:
• An increase of $8,930 to cost center # 101-48-4150-9020 (Contracted Street Sweeping). The City is currently working on a solicitation for street sweeping services. While final costs are not yet known, costs are anticipated to increase as the services have not been bid out in several years.

FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 561,220 $ 608,980 $ 47,760 8.5%
Services & Supplies 562,632 572,300 9,668 1.7%
Total: $ 1,123,852 $ 1,181,280 $ 57,428 5.1%
PAGE 93 of 171
Additionally, the City will be increasing the service level to year-round weekly services. However, those specific costs for the increased frequency can be funded by Measure W funding. An updated figure will be provided at the conclusion of the City’s Request for Proposals process and award of contract for the services.
• A decrease of $16,100 to cost center #101-48-4376-0000 (Materials and Supplies). The City has generally ordered several streetlight poles each year for as-needed replacements. However, multiple poles that were damaged during the windstorm can be purchased using reimbursable windstorm-related funds. Furthermore, the City currently has sufficient inventory of poles from previous years to provide for routine replacements. As such, the Department is proposing to defer procurement of streetlight poles for FY 2025-26 given these factors, which comprise a substantial portion of the Division’s materials and supplies budget. • An increase of $13,988 (Utilities-Electricity) to cost center #101-48-4500-1980. Due to rapidly increasing electricity costs, the Department is requesting an increase to the budgeted amount for electricity used to power City-owned infrastructure. The proposed FY 2025-26 budget amount is based off the FY 2024-25 estimated actual plus a 3% projected utility cost increase.

PARKS – DIVISION BUDGET
Personnel
The Division’s Full Time Equivalent (FTE) is 3.65 FTE, which is an increase of 0.40 FTE from FY 2024- 25 to add a Part-Time Maintenance Assistant.
• Personnel proposed budget is $433,092 which represents a $49,283 or 12.8% increase from current budget. The addition of the Part-Time Maintenance Assistant to the Parks Division is $20,913.

Services & Supplies
Parks Division’s services and supplies budget contains the following major adjustments for a total increase of $9,432:

• An increase of $14,957 (Utilities-Water) to Account # 101-50-4500-9460, which reflects rapidly increasing water costs. These rate escalations combined with increased watering due to lack of rainfall have led to cost increases. The FY 2025-26 amount is the estimated actual for FY 2024-25 plus a 3% projected utility cost increase.
• A decrease of $1,200 (Vehicle Repair and Maintenance) to Account # 101-50-4508-0000. With the introduction of newer vehicles and park equipment over the last few years, less frequent repairs and maintenance to the park equipment has been required.

FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 383,809 $ 433,092 $ 49,283 12.8%
Services & Supplies 195,179 204,611 9,432 4.8%
Total: $ 578,988 $ 637,703 $ 58,715 10.1%
PAGE 94 of 171
• A decrease of $750 (Small Tools) to Account # 101-50-4452-0000, as the purchase of small tools and equipment can be sufficiently covered by other line items in the Department’s operating budget.

GROUNDS – DIVISION BUDGET
Personnel
The Division’s Full Time Equivalent (FTE) will remain at 4.25 FTE, which is unchanged from FY 24-25. • Personnel proposed budget is $512,735 which represents a $31,893 or 6.6% increase from current budget.

Services & Supplies
Grounds Division’s services and supplies budget contains the following adjustments for a total decrease of $26,510:
• A decrease of $67,520 (Other Contract Services) to cost center # 101-52-4150-0000. The entirety of the City’s multi-year tree maintenance and planting agreement with Mariposa (less $50,000 paid out of CIP funds) is paid out of this line item. After reviewing the scope of work, the Department is proposing deferring citywide palm tree pruning from annual FY 2025-26 into a future year, which will result in significant savings for FY 2025-26, with palm tree pruning next occurring in FY 2026-27.
• An increase of $41,995 (Utilities-Water) to cost center #101-52-4500-9460. Due to rapidly increasing costs for water used to irrigate medians and public building sites. the proposed FY 2024-25 budget amount for water will increase based off the FY 2024-25 estimated actual plus a 3% projected utility cost increase.

BUILDING MAINTENANCE – DIVISION BUDGET
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 480,842 $ 512,735 $ 31,893 6.6%
Services & Supplies 752,242 725,732 (26,510) -3.5%
Total: $ 1,233,084 $ 1,238,467 $ 5,383 0.4%
PAGE 95 of 171
Personnel
The Division does not have personnel costs.

Services & Supplies
Building Maintenance Division’s services and supplies budget contains the following major adjustments for a total increase of $10,660:
• An increase of $3,940 (Other Contract Services) to cost center # 101-53-4150-0000. This increase is primarily due to the 5% contractual increase in the City’s janitorial services contract.

This increase, combined with general inflationary increases for other contract services charged to this account (routine pest control , termite treatment, alarm monitoring/testing) necessitates a cost increase to this account.
• An increase of $3,255 (Building Repair and Maintenance) to cost center # 101-53-4206-0000.

The City maintains a total of roughly 105,000 square feet of improved buildings. Given the existing condition and use of City facilities, an increase is requested to help complete the necessary repairs that come up on a daily, monthly, and annual basis across City facilities, specifically City Hall and the Crowell Public Library. Improvements may include upgrades to; restrooms, HVAC systems, plumbing, electrical, painting, lighting, and exterior repairs. This cost increase will enable City staff to timely complete repairs without deferring into a future year or waiting to incorporate into a larger capital improvement.
• An increase of $3,465 (Materials and Supplies) to cost center # 101-53-4376-0000, which reflects a general inflationary increase for cleaning supplies for all City-owned and maintained facilities.

ATTACHMENTS
A. Department Narrative (Purpose, Description, FY 2024-25 Accomplishments, FY 2025-26 Objectives, Operational Dashboard)
B. Department Organizational Chart
C. Department Tie-Out Sheets
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ - $ - $ - 0.0%
Services & Supplies 278,530 289,190 10,660 3.8%
Total: $ 278,530 $ 289,190 $ 10,660 3.8%
PAGE 96 of 171

DEPARTMENT PURPOSE
The mission of the Parks and Public Works Department is to create and sustain our community assets and infrastructure.

DEPARTMENT DESCRIPTION
The Parks and Public Works Department is responsible for the design, construction, maintenance, and operations of the City’s public infrastructure. The Department performs this mission through a combination of physical assets, best management practices and policies, and skilled personnel.

The City’s infrastructure assets include:
• 121 lane-miles of public street and alley rights-of-way (curbs, gutters, sidewalks, signs, traffic signals and street lighting)
• 60 acres of landscaping including Lacy Park and boulevard-style median parks (Huntington Drive, Sierra Madre Boulevard, and Old Mill Road)
• 105,000 square feet of civic facilities including City Hall, the police and fire stations, the public works corporation yard, San Marino Community Center, Stoneman Building, Crowell Public Library, 7 municipal parking lots, and historic buildings such as the Old Mill and Thurnher House
• 51 miles of wastewater collection systems including sewer mains, manhole, and 3 lift stations
• 6 miles of stormwater drainage systems including lined and unlined washes, culverts, manholes, and drainage inlets
The Department is composed of seven divisions: Administration (including city engineering), Fleet, Sewer (wastewater and stormwater), Streets/Right-of-way, Parks, Grounds, and Building Maintenance.

FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Rehabilitated 29 neighborhood streets (approximately 4.5 miles of roadway) • Completed the replacement of 29,169 square feet of sidewalk • Began transitioning of City-owned fleet to leasing system and acquired 17 vehicles, including six electric vehicles to comply with State EV requirements • Completed the installation of six (6) electric vehicle chargers in the City Hall rear parking lot
• Maintained Lacy Park, 25 acres of medians, 7,300 street trees, and all City-owned buildings and facilities
• Responded to 65 calls for service during severe windstorm/Eaton fire local emergency.

Worked daily to clear debris from all City streets and Lacy Park in aftermath of event to ensure safe access to streets, sidewalks, and other City-owned properties and public rights-of-way.

PARKS & PUBLIC WORKS DEPARTMENT
PAGE 97 of 171
• Hosted annual Arbor Day celebration at Lacy Park and planted tree donated by the Chinese Club of San Marino
• Trimmed and pruned approximately 1,800 public trees
• Assisted Community Services, Police, and Fire Department staff during special community events such as 4th of July, San Marino Motor Classic, Trunk or Treat, and the Lunar New Year Celebration.
• Completed the first phase of the Lacy Park Playground Replacement, which replaced the age 5-12 structure and swing set.
• Responded to 452 non-emergency requests (as of March) made by residents via the GoGov app and the City’s website, including streetlight bulb replacements, removing tree branches/debris from the public right-of-way, filling potholes, unclogging storm drains, and repairing sidewalk, among others.

FISCAL YEAR 2025-26 OBJECTIVES
• Complete the construction phase of the Lift Station Improvement Project. This is a major capital improvement project that will help modernize the City’s sewer/wastewater infrastructure and ensure the safety of our residents.
• Begin implementation of SB 1383-compliant solid waste programs to ensure adherence to State law related to organic waste diversion, outreach, education, monitoring, reporting, and enforcement.
• Implement a public works asset management program that provides a complete and comprehensive inventory of all City assets. These inventories will enable the City to have a central location with information about these assets, allowing for better and more proactive management, responses to requests, and planning for CIP projects.

PAGE 98 of 171

OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – March)
FY 2024-25
Year to Date
(July – March)
% of fleet out of service for
more than 3 business days 4.9% 4.8% 5.0%
Maintenance service
requests opened 583 459 461
% service requests closed
within 5 business days 91% 90% 90%
# capital projects in design 7 12 7
# capital projects in
construction 3 14 8
Standby Call-Outs N/A N/A (new metric) 28
Encroachment Permits
Issued N/A N/A (new metric) 130
50 58 60
43 40 41 88 41 40
88%
91% 90%
93%
90% 88%
80%
90% 92%
60%
80%
100%
0 20
40 60
80 100
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 SERVICE REQUESTS
Maintenance Service Requests Opened % Service Requests Closed Within 5 Business Days PAGE 99 of 171
4 3 3
2 3
3 4 4 4
1 2 2
1 2
3 2
3 3
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 CAPITAL PROJECTS
Capital Projects in Design Capital Projects in Construction 5%
4%
5% 5%
4%
5% 5%
4%
8%
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 % FLEET OUT OF SERVICE MORE THAN
3 DAYS
PAGE 100 of 171
Parks & Public Works
Director/City Engineer
Parks & Public Works
Manager
Fleet & Building
Maintenance
Division
Fleet Supervisor
Maintenance
Worker III
Streets Division
Street
Supervisor
Maintenance
Worker III
Maintenance
Worker I (2)
Parks & Grounds
Division
Parks & Grounds
Supervisor
Maintenance
Worker II (2)
Maintenance
Worker I (2)
Park Attendant
(P/T) (2)
Management Analyst Urban Forester
Parks & Public Works
Department
PAGE 101 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Public Works Director 1.00 1.00 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Public Works Division Manager 1.00 1.00 1.00 1.00 1.00
Public Works Supervisor 3.00 3.00 3.00 3.00 3.00
Urban Forester 1.00 1.00 1.00 1.00 1.00
Maintenance Worker III 2.00 2.00 2.00 2.00 2.00
Maintenance Worker II 3.00 3.00 3.00 3.00 3.00
Maintenance Worker I 4.00 4.00 4.00 4.00 4.00
Part-Time
Maintenance Assistant - - - - 0.40
Total Full-Time FTE 16.00 16.00 16.00 16.00 16.00
Total Part-Time FTE - - - - 0.40
Department Total FTE 16.00 16.00 16.00 16.00 16.40
Expenditures by Type:

Personnel 1,924,378 2,137,343 2,072,833 2,047,244 2,246,032 Services & Supplies 1,612,784 1,884,556 2,533,352 2,488,739 2,648,188 Total by Type $ 3,537,162 $ 4,021,899 $ 4,606,185 $ 4,535,983 $ 4,894,220 Expenditures by Fund:
101 General Fund 3,503,815 4,006,376 4,543,154 4,481,116 4,848,073 104 4th of July Fund 3,863 2,059 6,391 6,442 6,647
202 Gas Tax Fund - - - - -
204 CDBG Fund - - - - -
207 Prop. A Transit Fund - - - - -
213 STPL Fund - - - - -
214 TDA Fund - - - - -
215 Prop. C Transit Fund - - - - -
221 SB1383 Grant - 3,482 - 17,000 -
236 Windstorm Tree Grant Fund
243 Measure R Fund - - - - -
244 Prop. 1B - - - - -
246 Measure W Fund - 3,500 30,000 30,000 38,500
281 Donations Fund 6,301 5,659 - 425 -
595 Workers' Compensation Fund 23,183 823 26,640 1,000 1,000 Total by Fund $ 3,537,162 $ 4,021,899 $ 4,606,185 $ 4,535,983 $ 4,894,220

PARKS AND PUBLIC WORKS - SUMMARY
FY 2024-25
Operating Budget Summary
Authorized Positions (Full-Time Equivalents)
PAGE 102 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

PARKS AND PUBLIC WORKS - SUMMARY
FY 2024-25
Expenditures by Division:

Administration Division 410,784 556,417 790,539 752,811 701,664 Fleet Division 279,745 292,140 268,482 268,652 497,196
Sewer Division 290,641 224,626 332,710 312,115 348,720
Streets Division 865,679 1,083,372 1,123,852 1,007,890 1,181,280 Parks Division 501,374 536,619 578,988 618,361 637,703
Grounds Division 994,336 1,103,287 1,233,084 1,301,994 1,238,467 Building Maintenance Division 194,603 225,438 278,530 274,160 289,190 $ 3,537,162 $ 4,021,899 $ 4,606,185 $ 4,535,983 $ 4,894,220 Expenditures by Division:

Administration Personnel 327,155 357,860 407,430 381,841 425,829 Services & Supplies 83,629 198,557 383,109 370,970 275,835 Total by Type $ 410,784 $ 556,417 $ 790,539 $ 752,811 $ 701,664 Fleet Personnel 262,800 267,889 239,532 239,532 265,396 Services & Supplies 16,945 24,251 28,950 29,120 231,800 Total by Type $ 279,745 $ 292,140 $ 268,482 $ 268,652 $ 497,196 Sewer Personnel - - - - -
Services & Supplies 290,641 224,626 332,710 312,115 348,720 Total by Type $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 Streets Personnel 588,257 623,458 561,220 561,220 608,980 Services & Supplies 277,422 459,914 562,632 446,670 572,300 Total by Type $ 865,679 $ 1,083,372 $ 1,123,852 $ 1,007,890 $ 1,181,280 Parks Personnel 327,357 393,429 383,809 383,809 433,092 Services & Supplies 174,017 143,190 195,179 234,552 204,611 Total by Type $ 501,374 $ 536,619 $ 578,988 $ 618,361 $ 637,703 Grounds Personnel 418,809 494,707 480,842 480,842 512,735 Services & Supplies 575,527 608,580 752,242 821,152 725,732 Total by Type $ 994,336 $ 1,103,287 $ 1,233,084 $ 1,301,994 $ 1,238,467 Bldg. Maintenance Personnel - - - - -
Services & Supplies 194,603 225,438 278,530 274,160 289,190 Total by Type $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 Total by Division $ 3,537,162 $ 4,021,899 $ 4,606,185 $ 4,535,983 $ 4,894,220 Total By Division
PAGE 103 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 327,155 357,860 407,430 381,841 425,829
Services & Supplies 83,629 198,557 383,109 370,970 275,835 Total by Type $ 410,784 $ 556,417 $ 790,539 $ 752,811 $ 701,664 Expenditures by Fund:
101 General Fund 383,738 553,535 757,508 745,369 694,017 104 4th of July Fund 3,863 2,059 6,391 6,442 6,647
595 Workers' Compensation Fund 23,183 823 26,640 1,000 1,000 Total by Fund $ 410,784 $ 556,417 $ 790,539 $ 752,811 $ 701,664 101-40-4001-0000 Full Time Salaries 179,767 274,978 291,093 291,093 321,736 101-40-4002-0000 Part Time Salaries 54,655 - - - -
101-40-4004-0000 Overtime - - - -
101-40-4006-0000 Medicare 3,186 3,612 4,221 4,221 4,665 101-40-4008-6160 Retirement-PERS 1,900 2,600 3,800 3,800 3,800 101-40-4008-3080 Retirement-457 Plan 15,898 23,190 23,811 23,811 26,608 101-40-4010-0000 Cafeteria Benefit 32,934 50,598 49,074 49,074 61,373 101-40-4012-0000 Auto Allowance - - 2,400 2,400 -
101-40-4014-0000 Unemployment Insurance 11,769 - - - -
104-40-4004-0000 Public Works Overtime 3,808 1,883 6,300 4,133 6,552 104-40-4006-0000 Medicare 55 25 91 56 95
104-40-4010-0000 Cafeteria Benefits - 151 - 2,253 -
595-40-4015-0001 Workers' Comp Current Employee 2,026 823 11,091 1,000 1,000 595-40-4015-0002 Workers' Comp Past Employees 21,157 - 15,549 - - Total Personnel $ 327,155 $ 357,860 $ 407,430 $ 381,841 $ 425,829 101-40-4104-0000 Contract Engineering Services 10,966 122,421 240,000 240,000 160,000 101-40-4150-0000 Other Contract Services 10,307 7,719 7,570 8,200 8,450 101-40-4150-0500 Other Contract Services-IT 10,080 12,192 72,880 62,785 39,250 101-40-4260-0000 Damage to City Property Repair 21,723 13,097 15,039 15,000 20,000 101-40-4316-0000 Equipment Repair & Maintenance 94 3,650 5,460 4,220 4,570 101-40-4376-0000 Materials & Supplies 5,798 7,240 6,900 6,800 6,900

PARKS AND PUBLIC WORKS - ADMINISTRATION
FY 2024-25
Operating Budget Summary
Operating Budget Detail
PAGE 104 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

PARKS AND PUBLIC WORKS - ADMINISTRATION
FY 2024-25
101-40-4396-0000 Memberships & Dues 2,735 2,711 3,710 3,685 5,075 101-40-4398-0000 Mileage - - 200 100 200
101-40-4468-0000 Staff Development 3,168 5,966 5,285 5,285 5,525 101-40-4480-0000 Travel & Meetings 2,960 4,299 6,500 5,840 6,300 101-40-4492-0003 Uniforms-PERSable 5,562 6,987 7,300 6,880 7,090 101-40-4492-0004 Uniforms-Safety 8,033 10,072 9,990 9,900 10,200 101-40-4500-9025 Utilities-Telecommunications 2,203 2,203 2,275 2,275 2,275 101-40-4508-0000 Vehicle Repair - - - - -
Total Services & Supplies $ 83,629 $ 198,557 $ 383,109 $ 370,970 $ 275,835 Total Operating Expenditures $ 410,784 $ 556,417 $ 790,539 $ 752,811 $ 701,664 PAGE 105 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 262,800 267,889 239,532 239,532 265,396
Services & Supplies 16,945 24,251 28,950 29,120 231,800 Total by Type $ 279,745 $ 292,140 $ 268,482 $ 268,652 $ 497,196 Expenditures by Fund:
101 General Fund 279,745 292,140 268,482 268,652 497,196 Total by Fund $ 279,745 $ 292,140 $ 268,482 $ 268,652 $ 497,196 101-42-4001-0000 Full Time Salaries 157,024 163,313 180,898 180,898 193,318 101-42-4004-0000 Overtime 5,635 4,574 1,545 1,545 2,000 101-42-4006-0000 Medicare 2,479 2,510 2,645 2,645 2,832 101-42-4008-3080 Retirement-457 Plan 1,200 2,600 2,400 2,400 2,400 101-42-4008-6160 Retirement-PERS 64,605 64,050 20,298 20,298 21,680 101-42-4010-0000 Cafeteria Benefit 31,257 30,242 31,046 31,046 42,466 101-42-4013-0000 Uniform Allowance 600 600 700 700 700
Total Personnel $ 262,800 $ 267,889 $ 239,532 $ 239,532 $ 265,396 101-42-4150-0000 Other Contract Services 7,347 9,146 10,450 12,050 213,350 101-42-4316-0000 Equipment Repair & Maintenance 2,595 9,423 10,250 9,450 10,200 101-42-4376-0000 Materials & Supplies 4,366 3,666 5,000 4,800 5,000 101-42-4452-0000 Small Tools 1,360 1,552 2,500 2,100 2,500 101-42-4508-0000 Vehicle Repair & Maintenance 1,277 464 750 720 750 101-42-4950-0001 Equipment Cost Allocation - - - -
Total Services & Supplies $ 16,945 $ 24,251 $ 28,950 $ 29,120 $ 231,800 Total Operating Expenditures $ 279,745 $ 292,140 $ 268,482 $ 268,652 $ 497,196 FY 2024-25
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - FLEET
PAGE 106 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - -
Services & Supplies 290,641 224,626 332,710 312,115 348,720 Total by Type $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 Expenditures by Fund:
101 General Fund 290,641 221,126 302,710 282,115 310,220 246 Measure W Fund - 3,500 30,000 30,000 38,500
Total by Fund $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 101-44-4104-0000 Contracted Engineering NPDES 5,805 9,959 70,000 49,965 40,000 101-44-4150-0000 Other Contract Services 122,427 179,131 197,310 197,110 231,210 101-44-4150-5170 Other Contract Services-NPDES 17,545 23,081 23,300 22,965 24,600 101-44-4150-9020 Contracted Street Sweeping 136,951 - - - - 101-44-4460-5170 Special Expenses-NPDES 7,913 8,955 12,100 12,075 14,410 246-00-4150-0000 Other Contract Services - 3,500 - - 8,500 246-44-4460-5170 Special Expenses-NPDES - 30,000 30,000 30,000 Total Services & Supplies $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 Total Operating Expenditures $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 FY 2024-25
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - SEWER
PAGE 107 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 588,257 623,458 561,220 561,220 608,980
Services & Supplies 277,422 459,914 562,632 446,670 572,300 Total by Type $ 865,679 $ 1,083,372 $ 1,123,852 $ 1,007,890 $ 1,181,280 Expenditures by Fund:
101 General Fund 865,679 1,083,372 1,123,852 1,007,890 1,181,280 215 Prop. C Transit Fund - - - - -
Total by Fund $ 865,679 $ 1,083,372 $ 1,123,852 $ 1,007,890 $ 1,181,280 101-48-4001-0000 Full Time Salaries 351,750 378,968 415,395 415,395 450,455 101-48-4002-0000 Part Time Wages - - -
101-48-4004-0000 Overtime 29,582 27,333 - - -
101-48-4006-0000 Medicare 5,492 5,802 6,023 6,023 6,532 101-48-4008-3080 Retirement-457 Plan 2,400 3,900 7,400 7,400 7,400 101-48-4008-6050 Retirement-PARS - - -
101-48-4008-6160 Retirement-PERS 125,275 127,372 50,342 50,342 54,698 101-48-4010-0000 Cafeteria Benefit 72,508 78,433 80,310 80,310 88,145 101-48-4013-0000 Uniform Allowance 1,250 1,650 1,750 1,750 1,750 Total Personnel $ 588,257 $ 623,458 $ 561,220 $ 561,220 $ 608,980 101-48-4150-0000 Other Contract Services 51,313 88,633 182,500 66,700 185,900 101-48-4150-9020 Contracted Street Sweeping - 145,818 153,820 155,000 162,750 101-48-4316-0000 Equipment Repair & Maintenance 1,596 2,152 1,750 2,000 2,200 101-48-4376-0000 Materials & Supplies 81,788 75,982 77,800 55,030 61,700 101-48-4376-9242 Traffic Commission Enhancements - - - - 101-48-4452-0000 Small Tools 565 891 1,000 890 -
101-48-4500-1980 Utilities-Electricity 117,959 114,484 122,212 144,500 136,200 101-48-4500-9025 Utilities-Telecommunications - - - -
101-48-4508-0000 Vehicle Repair & Maintenance 24,201 31,954 23,550 22,550 23,550 101-48-4950-0001 Equipment Cost Allocation - - - -
215-48-4150-0000 Other Contract Services - - - -
Total Services & Supplies $ 277,422 $ 459,914 $ 562,632 $ 446,670 $ 572,300 FY 2024-25
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - STREETS
PAGE 108 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

PARKS AND PUBLIC WORKS - STREETS
Total Operating Expenditures $ 865,679 $ 1,083,372 $ 1,123,852 $ 1,007,890 $ 1,181,280 PAGE 109 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 327,357 393,429 383,809 383,809 433,092
Services & Supplies 174,017 143,190 195,179 234,552 204,611 Total by Type $ 501,374 $ 536,619 $ 578,988 $ 618,361 $ 637,703 Expenditures by Fund:
101 General Fund 495,073 527,478 578,988 600,936 637,703 221 SB1383 Grant - 3,482 - 17,000 -
281 Donations Fund 6,301 5,659 - 425 -
Total by Fund $ 501,374 $ 536,619 $ 578,988 $ 618,361 $ 637,703 101-50-4001-0000 Full Time Salaries 185,631 227,877 266,528 266,528 275,320 101-50-4002-0000 Part Time Wages 104 - - - 19,547
101-50-4004-0000 Overtime 2,158 4,306 500 500 500
101-50-4006-0000 Medicare 2,576 3,155 3,872 3,872 4,283 101-50-4008-3080 Retirement-457 Plan 1,100 900 3,600 3,600 3,600 101-50-4008-6050 Retirement-PARS 4 - - - 733
101-50-4008-6160 Retirement-PERS 75,086 77,612 28,108 28,108 28,617 101-50-4010-0000 Cafeteria Benefit 56,421 78,604 80,151 80,151 99,092 101-50-4013-0000 Uniform Allowance 375 975 1,050 1,050 1,400 101-50-4014-0000 Unemployment Payments 3,902 - - - -
101-50-4015-0000 Workers' Comp Current Employee - - - - Total Personnel $ 327,357 $ 393,429 $ 383,809 $ 383,809 $ 433,092 101-50-4150-0000 Other Contract Services 32,785 9,025 11,500 9,950 11,000 101-50-4206-0000 Building Repair & Maintenance - - - - - 101-50-4316-0000 Equipment Repair & Maintenance - - 500 500 500 101-50-4376-0000 Materials & Supplies 22,044 25,931 25,700 19,550 22,600 101-50-4404-0000 Plants 4,251 3,803 5,000 5,050 5,000
101-50-4452-0000 Small Tools 962 25 750 750 -
101-50-4500-4950 Utilities-Natural Gas 1,365 524 775 550 575 101-50-4500-9025 Utilities-Telecommunications 2,016 2,174 2,050 2,200 2,275 FY 2024-25
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - PARKS
PAGE 110 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

PARKS AND PUBLIC WORKS - PARKS
101-50-4500-9460 Utilities-Water 90,178 72,365 138,704 169,577 153,661 101-50-4508-0000 Vehicle Repair & Maintenance 14,115 20,202 10,200 9,000 9,000 101-50-4950-0001 Equipment Cost Allocation - - - - -
221-50-4376-000 Supplies - 3,482 - 17,000 -
281-50-4206-9400 Bldg. Rep & Maint-War Memorial - - 425 - 281-50-4399-0000 Non-Capitalized Equipment 6,301 5,659 - - - Total Services & Supplies $ 174,017 $ 143,190 $ 195,179 $ 234,552 $ 204,611 Total Operating Expenditures $ 501,374 $ 536,619 $ 578,988 $ 618,361 $ 637,703 PAGE 111 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 418,809 494,707 480,842 480,842 512,735
Services & Supplies 575,527 608,580 752,242 821,152 725,732 Total by Type $ 994,336 $ 1,103,287 $ 1,233,084 $ 1,301,994 $ 1,238,467 Expenditures by Fund:
101 General Fund 994,336 1,103,287 1,233,084 1,301,994 1,238,467 Total by Fund $ 994,336 $ 1,103,287 $ 1,233,084 $ 1,301,994 $ 1,238,467 101-52-4001-0000 Full Time Salaries 258,903 305,910 342,957 342,957 372,867 101-52-4002-0000 Part-Time Wages - - - -
101-52-4004-0000 Overtime 20,930 14,922 4,000 4,000 4,000 101-52-4006-0000 Medicare 3,964 4,468 5,031 5,031 5,465 101-52-4008-3080 Retirement-457 Plan 1,100 2,600 4,800 4,800 4,800 101-52-4008-6160 Retirement-PERS 74,484 76,572 32,951 32,951 36,226 101-52-4010-0000 Cafeteria Benefit 58,953 89,260 89,703 89,703 87,977 101-52-4013-0000 Uniform Allowance 475 975 1,400 1,400 1,400 Total Personnel $ 418,809 $ 494,707 $ 480,842 $ 480,842 $ 512,735 101-52-4150-0000 Other Contract Services 344,564 375,879 416,860 411,000 349,340 101-52-4316-0000 Equipment Repair & Maintenance 1,915 1,000 1,000 550 1,000 101-52-4376-0000 Materials & Supplies 9,044 10,862 10,310 10,200 11,100 101-52-4404-0000 Plants 3,990 4,309 4,500 3,550 4,000
101-52-4452-0000 Small Tools 27 750 750 550 -
101-52-4500-9460 Utilities-Water 198,544 183,456 303,447 381,222 345,442 101-52-4508-0000 Vehicle Repair & Maintenance 17,443 32,324 15,375 14,080 14,850 101-52-4950-0001 Equipment Cost Allocation - - - -
Total Services & Supplies $ 575,527 $ 608,580 $ 752,242 $ 821,152 $ 725,732 Total Operating Expenditures $ 994,336 $ 1,103,287 $ 1,233,084 $ 1,301,994 $ 1,238,467 FY 2024-25
Operating Budget Summary
Operating Budget Detail:

PARKS AND PUBLIC WORKS - GROUNDS
PAGE 112 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - -
Services & Supplies 194,603 225,438 278,530 274,160 289,190 Total by Type $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 Expenditures by Fund:
101 General Fund 194,603 225,438 278,530 274,160 289,190 Total by Fund $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 101-53-4150-0000 Other Contract Services 106,553 127,903 145,175 141,950 149,115 101-53-4206-0000 Building Repair & Maintenance 59,135 67,654 97,845 96,700 101,100 101-53-4376-0000 Materials & Supplies 28,915 29,881 35,010 35,010 38,475 101-53-4508-0000 Vehicle Repair & Maintenance - - 500 500 500 Total Services & Supplies $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 Total Operating Expenditures $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 FY 2024-25
Operating Budget Summary
Operating Budget Detail
PARKS AND PUBLIC WORKS - BLDG MAINT.

PAGE 113 of 171
1 TO: Philippe Eskandar, City Manager
FROM: Cathi Johnson, Community Services Director
Kristin Shigenaga, Management Analyst
DATE: April 25, 2025
SUBJECT: BUDGET SUBMISSION FOR FY 2025-26

COMMUNITY SERVICES DEPARTMENT
YEAR-END SUMMARY (FY 2024-25 BUDGET VS ESTIMATED)
The Community Services Department (CSD) is anticipated to end the fiscal year with a savings of $172,892 or -4.2% below the current budget. The primary reasons are listed below:
• Personnel should see a savings of $84,975 primarily due to savings from part-time vacancies at the Library.
• Services & Supplies should see a savings of $87,917.
o Community Services Administration savings of $4,273.
o Recreation savings of $94,530:
 $42,605 in savings due to reduced registration trends in contract classes.  $23,237 in savings due to the Battle of the Bands event getting cancelled, the Summer Concert bands being more affordable, and various modifications to equipment rentals.  $16,658 in savings due to more affordable summer camp field trips and the lack of demand for a teen afterschool program.

PAGE 114 of 171
2  $10,583 in savings due to lower credit card fees and office supply expenses.  $10,493 in savings due to fewer participants on Senior Trips.  $9,046 overbudget for rental insurance. Note: rental insurance is paid by the renter to the City; the City then pays Alliant Insurance, so this is an offset. o Library overspending of $10,885:
 $6,400 in savings related to donations that were received in the fiscal year. Some donations were received in the second half of the year, which limited staff’s ability to spend the donations. Additionally, a $2,500 budgeted donation was not received, and therefore not spent.
 $5,300 in savings as one electronic resource, PressReader, was paid for by Southern California Library Consortium.
 $5,000 in savings as the furniture repair funds in the operating budget were not spent as a result of the approved CIP project.
 $3,500 in savings due to lower copier leases and office supply expenses.  $35,900 overbudget on electricity. The City has experienced an increase in utilities for all City facilities.

FY 2025-26 PROPOSED BUDGET – COMMUNITY SERVICES DEPARTMENT The Community Services Department’s proposed budget for next fiscal year is $3,950,869, which represents a $155,832 or 3.8% decrease from current budget.

Personnel
Personnel proposed budget is $2,818,886, which represents a $78,151 or 2.7% decrease from current budget.

The Department’s full time equivalent (FTE) is proposed to decrease to 29.89 from 36.39, which is a decrease of 6.50.
o The Community Services Administration Division’s full time equivalent (FTE) is proposed to increase by .25 to reflect the true hours part-time staff work. o The Recreation Division’s full time equivalent (FTE) is proposed to decrease by 5.71 through various part-time positions from the elimination of the Lil’ Learners year-round program and the seasonal summer Aquatics program.
o The Library Division’s full time equivalent (FTE) is proposed to decrease by 1.04 through various part-time positions based on actual hours used in previous years.

FY 2024-25 FY 2025-26 YOY Budget Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 2,897,037 $ 2,818,886 $ (78,151) -2.7%
Services & Supplies 1,209,664 1,131,983 (77,681) -6.4%
Total: $ 4,106,701 $ 3,950,869 $ (155,832) -3.8%
PAGE 115 of 171
3 Services & Supplies
The Community Services Department’s Services and Supplies budget is proposed to decrease by $77,681 or 6.4% from the current budget. The main reason for this decrease is the elimination of the Lil’ Learners and Aquatics programs, as well as reduced registration trends in contract classes in the Recreation Division.

Departmental Budget Detail
The Department’s budget detail is split between three divisions: Community Services Administration, Recreation, and Library on the following pages of this budget memorandum. o Community Services Administration – Page 4
o Recreation – Page 5
o Library – Page 11
PAGE 116 of 171
4 COMMUNITY SERVICES ADMINISTRATION
The Community Services Administration’s proposed budget for next fiscal year is $869,494, which represents a $59,807 or 7.4% increase from current budget.

Personnel
Personnel proposed budget is $772,149 which represents a $59,575 or 8.4% increase from current budget.

The Community Services Administration Division’s full time equivalent (FTE) is proposed to increase to

5.93 from 5.68, which is an increase of .25. This increase reflects the true hours part-time staff work.

Services & Supplies
Services & Supplies proposed budget is $97,345 which represents an increase of $232 or 0.2%. o A decrease of $3,170 to cost centers #101-59-4468-0000 (Staff Development) and #101-59- 4480-0000 (Travel & Meetings) as staff are planning to attend CJPIA’s academies, which only require agencies to pay for travel and dinners.
o An increase of $2,513 to various cost centers for the quarterly Community Services Guide. The current contract expires in the Fall, and staff are preparing a RFP. As the current vendor has not increased prices in three years, staff are budgeting for a 10% increase in costs associated with this project.

FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 712,574 $ 772,149 $ 59,575 8.4%
Services & Supplies 97,114 97,345 232 0.2%
Total: $ 809,688 $ 869,494 $ 59,807 7.4%
PAGE 117 of 171
5 RECREATION (BUDGET SUMMARY)
The Recreation Division’s proposed budget for next fiscal year is $1,366,681, which represents a $245,365 or 15.2% decrease from current budget.

Personnel
Personnel proposed budget is $735,602 which represents a $173,230 or 19.1% decrease from current budget.

The Recreation Division’s full time equivalent (FTE) is proposed to decrease to 7.71 from 13.42, which is a decrease of 5.71 through various part-time positions. This decrease is due to the elimination of the Lil’ Learners year-round program and the seasonal summer Aquatics program.

Services & Supplies
Services & Supplies proposed budget is $631,079 which represents a decrease of $72,135 or 10.3% from current budget. The primary reasons for the decrease are due to the following:
o The Administration’s Services and Supplies budget is proposed to decrease by $12,087 due to lower credit card fees and the elimination of copiers and office supplies for the Stoneman Building. o The Aquatics’ Services and Supplies budget is proposed to decrease by $8,186 due to the elimination of the program.
o The Youth’s Services and Supplies budget is proposed to decrease by $16,799 due to the elimination of the Lil’ Learners program and more affordable field trips for summer camps. o The Adult’s Services and Supplies budget is proposed to decrease by $826. o The Community Events and Enrichment’s Services and Supplies budget is proposed to decrease by $1,734 after various increases and decreases associated with putting on special events (entertainment, equipment rentals, liability insurance, etc.). o The Contract Classes’ Services and Supplies budget is proposed to decrease by $33,888 to adjust for registration trends over the last three years.

FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 908,832 $ 735,602 $ (173,230) -19.1%
Services & Supplies 703,214 631,079 (72,135) -10.3%
Total: $ 1,612,046 $ 1,366,681 $ (245,365) -15.2%
PAGE 118 of 171
6 o The Facilities & Rentals’ Services and Supplies budget is proposed to increase by $1,385 primarily because of rental insurance. Note: rental insurance is paid by the renter to the City; the City then pays Alliant Insurance, so this is an offset.
o There is also a decrease to the utilities lines as a result of not budgeting for utilities at Stoneman Building.

RECREATION (BUDGET DETAIL)
Recreation Administration
The Recreation Administration’s proposed budget for next fiscal year is $517,441, which represents a $14,940 or 3.0% increase from current budget.

Personnel
The program area’s full time equivalent (FTE) is proposed to decrease to 3.00 from 3.10, which is a decrease of .10.

Personnel proposed budget is $479,975 which represents a $27,027 or 6.0% increase from current budget.

Services & Supplies
The Recreation Administration’s Services and Supplies budget is proposed to decrease by $12,087. o A decrease of $6,856 to cost center #101-60-4150-0000 (Other Contract Services) as credit card fees have decreased with the new credit card processing system. o A decrease of $3,587 to cost centers #101-60-4316-0000 (Equipment Repair & Maintenance), #101-60-4324-0000 (Facility Rental), and #101-60-4376-0000 (Materials & Supplies) as copiers, storage containers, and office supplies will not be needed for the Stoneman Building.

FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 452,948 $ 479,975 $ 27,027 6.0%
Services & Supplies 49,553 37,466 (12,087) -24.4%
Total: $ 502,501 $ 517,441 $ 14,940 3.0%
PAGE 119 of 171
7 Recreation Aquatics
The Recreation Aquatics’ proposed budget for next fiscal year is $0, which represents a $55,570 or 100.0% decrease from current budget.

Personnel
The program area’s full time equivalent (FTE) is proposed to decrease to 0.00 from 2.21, which is a decrease of 2.21.

Personnel proposed budget is $0 which represents a $47,384 or 100.0% decrease from current budget.

Services & Supplies
The Aquatics’ Services and Supplies budget will be completely eliminated due to the decision to cancel this program. The proposed budget is $0 which represents a $8,186 or 100% decrease from current budget.

Recreation Youth
The Recreation Youth’s proposed budget for next fiscal year is $218,231, which represents a $166,487 or 43.3% decrease from current budget.

Personnel
The program area’s full time equivalent (FTE) is proposed to decrease to 2.53 from 5.57, which is a decrease of 3.04.

FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 47,384 $ - $ (47,384) -100.0%
Services & Supplies 8,186 - (8,186) -100.0%
Total: $ 55,570 $ - $ (55,570) -100.0%
FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 286,608 $ 136,920 $ (149,688) -52.2%
Services & Supplies 98,110 81,311 (16,799) -17.1%
Total: $ 384,718 $ 218,231 $ (166,487) -43.3%
PAGE 120 of 171
8 Personnel proposed budget is $136,920 which represents a $149,688 or 52.2% decrease from current budget.

Services & Supplies
The Youth’s Services and Supplies budget is proposed to decrease by $16,799. o A decrease of $5,310 to cost center #101-62-4376-0000 (Materials & Supplies) due to the elimination of the Lil’ Learners program.
o A decrease of $8,272 to cost center #101-62-4486-0000 (Trips & Events) as summer camp participants will be going on more affordable field trips. Staff have observed lower participation rates when campers attend pricier field trips (ex. Disneyland, Universal Studios).

Recreation Adult
The Recreation Adult’s proposed budget for next fiscal year is $70,862, which represents a $24,502 or

52.9% increase from current budget.

Personnel
The program area’s full time equivalent (FTE) is proposed to increase to .41 from .08, which is an increase of .33. Additional part-time hours are being added to support adult and senior programming (ex. Mahjong, Senior Trips, Senior Connections, Happy Hour).

Personnel proposed budget is $29,050 which represents an $25,328 or 680.5% increase from current budget.

Services & Supplies
The Adult’s Services and Supplies budget is proposed to decrease by $826.

FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 3,722 $ 29,050 $ 25,328 680.5%
Services & Supplies 42,638 41,812 (826) -1.9%
Total: $ 46,360 $ 70,862 $ 24,502 52.9%
PAGE 121 of 171
9 Community Events & Enrichment
The Recreation Community Events & Enrichment’s proposed budget for next fiscal year is $264,747, which represents a $7,107 or 2.6% decrease from current budget.

Personnel
The program area’s full time equivalent (FTE) is proposed to decrease to 0.48 from 0.61, which is a decrease of .13.

Personnel proposed budget is $24,325 which represents a $5,373 or 18.1% decrease from current budget.

Services & Supplies
The Community Events and Enrichment’s Services and Supplies budget is proposed to decrease by $1,734. o A decrease of $10,476 to cost center #101-66-4150-0000 (Other Contract Services) as bands for the Summer Concerts are less expensive than the prior year and staff plan to purchase fewer Hometown Heroes Banners based on historical demand.
o A decrease of $4,217 to cost centers #101-66-4308-0000 (Equipment Rental) and #104-66-4308- 0000 (Equipment Rental – 4th of July) due to elimination of the Battle of the Bands program, which is slightly offset by increases to equipment rental costs. o A decrease of $2,847 to cost centers #101-66-4356-0000 (Liability Insurance Premium) and #104-66-4356-0000 (Liability Insurance Premium – 4th of July) based on historical costs of special event insurance.
o An increase of $5,159 to cost center #104-66-4150-0000 (Other Contract Services – 4th of July) due to increased costs of pyrotechnic services per the contract. o An increase of $13,328 to cost center #281-66-4376-0100 (Materials & Supplies [Lacy Park Centennial]) to host a one-day event to commemorate the 100th anniversary of Lacy Park. These funds come from Recreation’s Donations Reserve Fund Balance.

FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 29,698 $ 24,325 $ (5,373) -18.1%
Services & Supplies 242,156 240,422 (1,734) -0.7%
Total: $ 271,854 $ 264,747 $ (7,107) -2.6%
PAGE 122 of 171
10 Contract Classes
The Recreation Contract Classes’ proposed budget for next fiscal year is $116,725, which represents a $33,888 or 22.5% decrease from current budget.

Personnel
The program area’s full time equivalent (FTE) is 0.00, which represents no change from the current year’s FTE.

Personnel budget is $0, which represents no change from the current budget.

Services & Supplies
The Contract Classes’ Services and Supplies budget is proposed to decrease by $33,888 to adjust for registration trends over the last three years.

Recreation Facilities & Rentals
The Recreation Facilities & Rentals’ proposed budget for next fiscal year is $178,675, which represents a $21,755 or 10.9% decrease from current budget.

Personnel
The program area’s full time equivalent (FTE) is proposed to decrease to 1.29 from 1.89, which is a decrease of .60.

Personnel proposed budget is $65,332 which represents a $23,140 or 26.2% decrease from current budget.

FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ - $ - $ - #DIV/0!
Services & Supplies 150,613 116,725 (33,888) -22.5%
Total: $ 150,613 $ 116,725 $ (33,888) -22.5%
FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 88,472 $ 65,332 $ (23,140) -26.2%
Services & Supplies 111,958 113,343 1,385 1.2%
Total: $ 200,430 $ 178,675 $ (21,755) -10.9%
PAGE 123 of 171
11 Services & Supplies
The Facilities & Rentals’ Services and Supplies budget is proposed to increase by $1,385. • An increase of $10,652 to cost center #101-70-4150-0000 (Other Contract Services) mainly for rental insurance. Note: rental insurance is paid by the renter to the City; the City then pays Alliant Insurance, so this is an offset.
• A decrease of $9,267 to various cost centers for utilities as a result of not budgeting for utilities at Stoneman Building.

PAGE 124 of 171
12 LIBRARY (BUDGET SUMMARY)
The Library Division’s proposed budget for next fiscal year is $1,714,693, which represents a $29,727 or

1.8% increase from current budget.

Personnel
Personnel proposed budget is $1,311,135 which represents a $35,504 or 2.8% increase from current budget.

The Library’s full time equivalent (FTE) is proposed to decrease to 16.25 from 17.29, which is a decrease of 1.04, through various part-time positions based on actual hours used in previous years.

Additionally, staff propose eliminating the full-time Clerk Typist II position within the Library Division, and adding a new full-time position, Circulation Supervisor. The Clerk Typist II position will be vacated in early July due to a retirement. After careful consideration, staff determined the Library’s needs have changed over the years and that it would be better served with a Circulation Supervisor. The estimated fiscal impact of this staffing change is $4,000.

Services & Supplies
Services & Supplies proposed budget is $403,558 which represents a decrease of $5,777 or 1.4% from current budget. The primary reasons for the decrease are due to the following:
o The Library Administration’s Services and Supplies budget is proposed to increase by $3,533 as a result of high electricity costs offset by various decreases. o The Adult Services’ Services and Supplies budget is proposed to decrease by $16,295, most of which is attributed to changes in the Donations Fund and an electronic resource being paid for by a third party.
o The Children’s Services’ Services and Supplies budget is proposed to increase by $6,984, most of which is attributed to changes in the Donations Fund.

FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 1,275,631 $ 1,311,135 $ 35,504 2.8%
Services & Supplies 409,336 403,558 (5,777) -1.4%
Total: $ 1,684,967 $ 1,714,693 $ 29,727 1.8%
PAGE 125 of 171
13 LIBRARY (BUDGET DETAIL)
Library Administration
The Library Administration’s proposed budget for next fiscal year is $555,272, which represents a $26,309 or 5.0% increase from current budget.

Personnel
The program area’s full time equivalent (FTE) is 2.00, which represents no change from the current year’s FTE.

Personnel proposed budget is $315,344 which represents a $22,776 or 7.8% increase from current budget.

Services & Supplies
The Library Administration’s Services and Supplies budget is proposed to increase by $3,533. The primary reasons for the increase are due to the following:
o A decrease of $9,474 to cost center #101-90-4150-0500 (Other Contract Services – IT) as the Library’s budget no longer pays for the network server security. Additionally, the transition to the new integrated library system reduced costs in this line. o A decrease of $5,000 to cost center #101-90-4206-0000 (Building Repair & Maintenance) as funds to repair and reupholster furniture in the Library is no longer needed due to the approved CIP project.
o A decrease of $2,022 to cost center #101-90-4316-0000 (Equipment Lease & Maintenance) as the Library entered into a new contract for copier leases, which includes lower monthly costs. o An increase of $26,500 to cost center #101-90-4500-1980 (Utilities – Electricity) as the cost for electricity at the Library continues to increase year over year. o A decrease of $3,734 to cost center #281-90-4376-0000 (Materials & Supplies) as these were a one-time donation and one-time purchase made with Donation Reserve Funds.

FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 292,568 $ 315,344 $ 22,776 7.8%
Services & Supplies 236,395 239,928 3,533 1.5%
Total: $ 528,963 $ 555,272 $ 26,309 5.0%
PAGE 126 of 171
14 Library Adult Services
The Library Adult Services’ proposed budget for next fiscal year is $327,673, which represents a $8,785 or 2.6% decrease from current budget.

Personnel
The program area’s full time equivalent (FTE) is proposed to decrease to 2.88 from 2.95, which is a decrease of .07.

Personnel proposed budget is $231,389 which represents a $7,510 or 3.4% increase from current budget.

Services & Supplies
The Adult Services’ Services and Supplies budget is proposed to decrease by $16,295. The primary reasons for the decrease are due to the following:
o A decrease of $4,151 to cost center #101-91-4370-1985 (Library Materials – Electronic Resources) as the PressReader subscription will be funded by a third party (Southern California Library Cooperative).
o A decrease of $9,165 to cost centers #281-91-4150-0000 (Other Contract Services) and #281- 91-4376-0000 (Materials & Supplies) as these were one-time donations received from the San Marino Public Library Foundation and the Rotary Club of San Marino. o A decrease of $4,000 to cost center #281-91-4376-0000 (Materials & Supplies) as these were one-time purchases made with the Donations Reserve Fund Balance.

FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 223,879 $ 231,389 $ 7,510 3.4%
Services & Supplies 112,579 96,284 (16,295) -14.5%
Total: $ 336,458 $ 327,673 $ (8,785) -2.6%
PAGE 127 of 171
15 Library Children’s Services
The Library Youth Services’ proposed budget for next fiscal year is $347,975, which represents a $28,845 or 9.0% increase from current budget.

Personnel
The program area’s full time equivalent (FTE) is proposed to decrease to 3.25 from 3.40, which is a decrease of .15.

Personnel proposed budget is $289,769 which represents an $21,861 or 8.2% increase from current budget.

Services & Supplies
The Children’s Services’ Services and Supplies budget is proposed to increase by $6,984. The primary reason for the increase is an additional $10,000 donation from the Friends of the Crowell Public Library, offset by decreases from a one-time donation and a one-time purchase made with Donations Reserve Funds.

Library Processing Services
The Library Processing Services’ proposed budget for next fiscal year is $28,051, which represents a $326 or 1.1% decrease from current budget.

FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 267,908 $ 289,769 $ 21,861 8.2%
Services & Supplies 51,222 58,206 6,984 13.6%
Total: $ 319,130 $ 347,975 $ 28,845 9.0%
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description 512,180 Proposed Diff $$ Diff %%
Personnel $ 19,237 $ 18,911 $ (326) -1.7%
Services & Supplies 9,140 9,140 - 0.0%
Total: $ 28,377 $ 28,051 $ (326) -1.1%
PAGE 128 of 171
16 Personnel
The program area’s full time equivalent (FTE) is proposed to decrease to .38 from .40, which is a decrease of .02.

Personnel proposed budget is $18,911 which represents a $326 or 1.7% decrease from current budget.

Services & Supplies
The Processing’s Services and Supplies budget requests no adjustments.

Library Circulation
The Library Circulation’s proposed budget for next fiscal year is $455,722, which represents a $16,317 or 3.5% decrease from current budget.

Personnel
The program area’s full time equivalent (FTE) is proposed to decrease to 7.75 from 8.55, which is a decrease of .80.

Personnel proposed budget is $455,722 which represents a $16,317 or 3.5% decrease from current budget.

Services & Supplies
The Circulation’s Services and Supplies budget requests no adjustments as this Department is personnelbased.

Attachments
A. Department Narrative (Purpose, Description, FY 2024-25 Accomplishments, FY 2025-26 Objectives, Operational Dashboard)
B. Department Organizational Chart
C. Department Tie-Out Sheets
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 472,039 $ 455,722 $ (16,317) -3.5%
Services & Supplies - - - 0.0%
Total: $ 472,039 $ 455,722 $ (16,317) -3.5%
PAGE 129 of 171

DEPARTMENT PURPOSE
The mission of the Community Services Department (CSD) is to enrich the community through quality-of-life programming, services, and events; promote active lifestyles; connect people to people, and people to nature; and support literacy and lifelong learning at the Crowell Public Library.

DEPARTMENT DESCRIPTION
The Community Services Department is committed to exemplary customer service and community-driven quality-of-life programming. Through its Recreation and Library Divisions, the Department’s programming and services inspire community connectedness, active living, and safe recreational and knowledge-discovery opportunities. The Department leads the City in community collaborations by leveraging the talents and resources of over 20 community partners and stakeholder partners.

The Recreation Division provides a range of early childhood and youth activities to further safe, healthy, and creative outlets; offers an array of social, recreational, and fitness-oriented activities for adults of all interests and ages; and organizes year-round events that further community connections. The Division partners with individuals and organizations to offer exciting recreational services via staff and contractor led programming. The Division also operates the City’s recreational facilities, such as the San Marino Community Center, Lacy Park Gatehouse, and historic Thurnher House also at Lacy Park. In addition, the Division coordinates both indoor and outdoor facility rental use by individuals, the community, and private / non-profit groups.

The Crowell Public Library (Library Division) fulfills its commitment to supporting literacy, lifelong learning, and knowledge acquisition by providing print and digital materials that meet the community’s educational, professional, and recreational information needs. The Library also offers programs for all ages to apply research-based literacy practices, provides opportunities for cultural enrichment, and creates a sense of community through shared experiences. The Division liaisons with the San Marino Public Library Foundation and the Friends of the Crowell Public Library, in which the role of both non-profit organizations is to support the mission and service delivery of the Library.

FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Reimagined and rebranded the 4th of July Community Parade by successfully assuming parade management responsibilities and striving to meet or exceed the previous year’s total entries and spectator attendance.
• Successfully purchased 67 new pieces of library seating (primary table/desk chairs), after completing a stakeholder and public engagement process.

COMMUNITY SERVICES DEPARTMENT
PAGE 130 of 171
• Facilitated preparedness through training and written operating procedures for CSD personnel and associated facilities to support the City’s disaster management responsibilities of providing emergency shelter care for residents during disasters. • Developed a quarterly CSD new employee orientation and on-boarding program that will serve to improve retention, staff and patron safety, emergency preparedness, and ultimately customer service excellence.
• Revamped the volunteer program including improvements to recruitment campaigns, onboarding, training, scheduling, recognition, and tracking / reporting of annual hours worked by volunteers.
• Refreshed the Library’s collection by 1/3 through evaluating and replacing unused titles with titles that are relevant and in demand to ensure that the collection reflects community interests and needs.
• Successfully developed and executed a Memorandum of Understanding with the San Marino Public Library Foundation.

FISCAL YEAR 2025-26 OBJECTIVES
• Manage the development and execution of Priority Initiative - Celebrate San Marino: Lacy Park 100th Anniversary event that will honor a century of history, community, and natural beauty at Lacy Park, in collaboration with City Manager’s Office and Parks & Public Works Department.
• Develop a 3-Year Strategic Operating plan (FY 2026-27 – FY 2028-29) that will provide a programming and operational roadmap for the Department, including priorities and workplans for both Recreation and Library Divisions.
• Successfully update and execute the Memorandum of Understanding with the Friends of the Crowell Public Library.
• Successfully procure and/or refurbish items related to Phase II of the approved Library Replacement Furniture CIP project.
• In partnership with the San Marino Unified School District, develop and administer a Memorandum of Understanding to implement state-mandated Senate Bill No. 321, Student Success Card Initiative, that establishes the Local Public Library Partnership Program for the purposes of ensuring that all pupils have access to a local public library by the 3rd grade.
• As part of a 3-year plan, complete Year 2 of the refresh to the Library’s collection by 1/3 each year by evaluating and replacing unused titles with titles that are relevant and in demand to ensure that the collection reflects community interest and need.

PAGE 131 of 171

OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – March)
FY 2024-25
Year to Date
(July – March)
Programs Offered 677 453 555
Total Participants 32,095 25,883 26,863
Circulation 136,309 98,128 123,655
Digital Catalog (eBooks) 14,198 10,414 11,515
In-Person 122,111 87,417 112,140
Rental Bookings 336 220 213
PAGE 132 of 171
140
30 80
38 30 29
84 39
13,752
2,149
1,566
3,052
502
1,912
958
1,778 0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
0 25
50 75
100
125
150
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 FY 24-25 PROGRAMS AND PARTICIPANTS
Programs Offered Total Participants
9,369 9,756 8,995 8,858 10,160 9,621 11,096 9,391 10,468 1,219 1,296 1,080 1,057
1,124 1,056
1,212
1,200 1,170
0 6,000
12,000
18,000
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 CIRCULATION
Circulation - In Person Circulation - Digital Catalog
PAGE 133 of 171
Community Services
Community Services
Director
Library Services
Library Manager
Adult Services Librarian II
Librarian (P/T)
Library Assistants
(P/T)
Youth Services Librarian II
Librarian (P/T)
Library Assistants
(P/T)
Monitors (P/T)
Circulation Librarian II
Library Assistant
(P/T)
Clerks (P/T)
Page (P/T)
Recreation Services
Recreation Manager
Recreation Supervisor
Child Development
Specialists (P/T)
Recreation
Specialists (P/T)
Program Leaders
(P/T)
Recreation Supervisor
Recreation
Specialists (P/T)
Program Leaders
(P/T)
Park Attendants
(P/T)
Recreation Supervisor
(Aquatics) (P/T)
Recreation
Coordinator (P/T)
Water Safety
Instructors (P/T)
Lifeguards (P/T)
Program Leaders
(P/T)
Administrative Services
Facilities Supervisor
Maintenance
Assistants (P/T)
Clerk Typist II
Clerk Typist II
Management Analyst
Indicates Seasonal
Positions
PAGE 134 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Total Full-Time FTE 11.00 12.00 12.00 12.00 12.00
Total Part-Time FTE 23.00 25.04 24.43 24.43 17.89
Total Community Services FTE 34.00 37.04 36.43 36.43 29.89 Expenditures by Type:

Personnel 2,296,799 2,657,160 2,897,037 2,812,062 2,818,886 Services & Supplies 940,192 1,050,937 1,209,664 1,121,747 1,131,983 Total by Type $ 3,236,991 $ 3,708,097 $ 4,106,701 $ 3,933,809 $ 3,950,869 Expenditures by Fund:
101 General Fund 3,093,177 3,532,742 3,866,681 3,729,561 3,700,722 104 4th of July Fund 78,059 81,309 95,986 90,408 90,256 105 San Marino Center Fund - - - - -
204 CDBG Fund - 7,664 12,000 10,000 12,000
206 LA County Park Bond Fund - - - - -
207 Prop. A Transit Fund 33,104 38,538 52,630 45,990 49,713 281 Donations Fund 30,915 47,063 66,084 55,850 96,178
595 Workers' Compensation Fund 1,736 781 13,320 2,000 2,000 Total by Fund $ 3,236,991 $ 3,708,097 $ 4,106,701 $ 3,933,809 $ 3,950,869

COMMUNITY SERVICES DEPARTMENT - SUMMARY
FY 2024-25
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
Community Services Department
PAGE 135 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Community Services Director 1.00 1.00 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Recreation Supervisor - 1.00 1.00 1.00 1.00
Recreation Coordinator 1.00 - - - -
Facilities Supervisor - 1.00 1.00 1.00 1.00
Building Attendant (Part-Time) - 1.68 1.68 1.68 1.93
Total Full-Time FTE 3.00 4.00 4.00 4.00 4.00
Total Part-Time FTE - 1.68 1.68 1.68 1.93
Total FTE 3.00 5.68 5.68 5.68 5.93
Expenditures by Type:

Administration Personnel 383,901 627,092 712,574 712,574 772,149 Services & Supplies 81,724 96,939 97,114 92,841 97,345
Total by Type $ 465,625 $ 724,031 $ 809,688 $ 805,415 $ 869,494 Total by Division $ 465,625 $ 724,031 $ 809,688 $ 805,415 $ 869,494

COMMUNITY SERVICES - ADMINISTRATION
FY 2024-25
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
PAGE 136 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 383,901 627,092 712,574 712,574 772,149
Services & Supplies 81,724 96,939 97,114 92,841 97,345
Total by Type $ 465,625 $ 724,031 $ 809,688 $ 805,415 $ 869,494 Expenditures by Fund:
101 General Fund 465,625 724,031 809,688 805,415 869,494 Total by Fund $ 465,625 $ 724,031 $ 809,688 $ 805,415 $ 869,494 GL # Personnel
101-59-4001-0000 Full Time Salaries 317,217 428,301 480,637 480,637 513,032 101-59-4002-0000 Part Time Salaries - 62,970 82,649 82,649 98,774 101-59-4004-0000 Overtime 6,311 4,097 5,000 5,000 5,200 101-59-4006-0000 Medicare 4,442 6,761 8,241 8,241 8,946 101-59-4008-3080 Retirement- 457 Plan 2,400 3,550 6,200 6,200 6,200 101-59-4008-6050 Retirement- PARS - 626 3,099 3,099 3,704 101-59-4008-6160 Retirement - PERS 26,778 56,523 49,676 49,676 53,295 101-59-4010-0000 Cafeteria Benefit 26,753 64,264 74,322 74,322 80,248 101-59-4012-0000 Auto Allowance - - 2,400 2,400 2,400
101-59-4013-0000 Uniform Allowance - - 350 350 350
Total Personnel $ 383,901 $ 627,092 $ 712,574 $ 712,574 $ 772,149 GL # Services & Supplies
101-59-4150-0000 Other Contract Services 17,800 17,016 20,000 19,176 21,656 101-59-4150-0500 Other Contract Services - IT 12,977 18,742 20,396 18,907 19,770 101-59-4376-0000 Materials & Supplies - 3,643 4,060 3,500 3,500 101-59-4396-0000 Memberships & Dues 4,293 4,035 5,000 4,853 4,919 101-59-4412-0000 Postage 5,929 7,353 7,581 7,440 7,915
101-59-4420-0000 Printing 25,476 27,529 27,785 27,240 29,964 101-59-4468-0000 Staff Development 7,429 6,080 3,960 5,379 3,405 101-59-4480-0000 Travel & Meetings 7,820 7,582 6,332 4,346 3,717

COMMUNITY SERVICES - ADMINISTRATION
FY 2024-25
Operating Budget Summary
Operating Budget Detail
PAGE 137 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

COMMUNITY SERVICES - ADMINISTRATION
FY 2024-25
101-59-4492-0000 Uniforms - 4,959 2,000 1,999 2,500
Total Services & Supplies $ 81,724 $ 96,939 $ 97,114 $ 92,841 $ 97,345 Total Operating Expenditures $ 465,625 $ 724,031 $ 809,688 $ 805,415 $ 869,494 PAGE 138 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Recreation Manager 1.00 1.00 1.00 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00 1.00 1.00
Clerk Typist II 1.00 1.00 1.00 1.00 1.00
Part-Time
Maintenance Assistant 0.89 - - - -
Child Development Specialist 0.79 0.91 0.91 0.91 0.54
Recreation Coordinator 0.19 0.19 0.19 0.19 0.56
Recreation Supervisor 0.38 0.38 0.42 0.42 -
Recreation Specialist 5.72 6.99 6.35 6.35 2.81
Recreation Program Leader 0.71 0.65 0.64 0.64 0.24
Lifeguards 0.87 0.87 0.87 0.87 -
Water Safety Instructors 0.52 0.52 0.52 0.52 -
Park Attendants 0.54 0.56 0.56 0.56 0.56
Total Full-Time FTE 3.00 3.00 3.00 3.00 3.00
Total Part-Time FTE 10.61 11.07 10.46 10.46 4.71
Total FTE 13.61 14.07 13.46 13.46 7.71
Expenditures by Type:

Personnel 870,889 860,710 908,832 904,172 735,602
Services & Supplies 533,360 587,401 703,214 608,685 631,079 Total by Type $ 1,404,249 $ 1,448,111 $ 1,612,046 $ 1,512,857 $ 1,366,681 Expenditures by Fund:
101 General Fund 1,289,401 1,317,967 1,441,919 1,361,608 1,197,084 104 4th of July Fund 78,059 81,309 95,986 90,408 90,256 105 San Marino Center Fund - - - - -
204 CDBG Fund - 7,664 12,000 10,000 12,000
206 LA County Park Bond Fund - - - - -
207 Prop. A Transit Fund 33,104 38,538 52,630 45,990 49,713 281 Restricted Donations Fund 1,949 1,852 2,851 2,851 15,628 595 Workers' Compensation Fund 1,736 781 6,660 2,000 2,000 Total by Fund $ 1,404,249 $ 1,448,111 $ 1,612,046 $ 1,512,857 $ 1,366,681 FY 2024-25
Operating Budget Summary
Authorized Positions (Full-Time Equivalents)

RECREATION DIVISION - SUMMARY
PAGE 139 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

RECREATION DIVISION - SUMMARY
Expenditures by Division:

Administration Personnel 418,754 444,885 452,948 448,288 479,975 Services & Supplies 55,605 51,360 49,553 38,970 37,466
Total by Type $ 474,359 $ 496,245 $ 502,501 $ 487,258 $ 517,441 Aquatics Personnel 71,252 77,323 47,384 47,384 -
Services & Supplies 20,364 22,101 8,186 8,186 -
Total by Type $ 91,616 $ 99,424 $ 55,570 $ 55,570 $ -
Youth Personnel 242,141 235,034 286,608 286,608 136,920 Services & Supplies 63,335 67,483 98,110 81,452 81,311
Total by Type $ 305,476 $ 302,517 $ 384,718 $ 368,060 $ 218,231 Adult Personnel 23,081 15,704 3,722 3,722 29,050
Services & Supplies 29,931 24,158 42,638 32,145 41,812
Total by Type $ 53,012 $ 39,862 $ 46,360 $ 35,867 $ 70,862 Community Events & Personnel 37,080 37,070 29,698 29,698 24,325 Cultural Enrichment Services & Supplies 182,849 216,354 242,156 218,919 240,422 Total by Type $ 219,929 $ 253,424 $ 271,854 $ 248,617 $ 264,747 Contract Classes Personnel 12,716 6 - - -
Services & Supplies 129,084 130,658 150,613 108,008 116,725 Total by Type $ 141,800 $ 130,664 $ 150,613 $ 108,008 $ 116,725 Facilities & Rentals Personnel 65,865 50,688 88,472 88,472 65,332 Services & Supplies 52,192 75,287 111,958 121,004 113,343 Total by Type $ 118,057 $ 125,975 $ 200,430 $ 209,476 $ 178,675 Total by Division $ 1,404,249 $ 1,448,111 $ 1,612,046 $ 1,512,857 $ 1,366,681 PAGE 140 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 418,754 444,885 452,948 448,288 479,975
Services & Supplies 55,605 51,360 49,553 38,970 37,466
Total by Type $ 474,359 $ 496,245 $ 502,501 $ 487,258 $ 517,441 Expenditures by Fund:
101 General Fund 472,623 495,464 495,290 484,707 515,441 104 4th of July Fund - - - - -
281 Donations Fund - - 551 551 -
595 Workers' Compensation Fund 1,736 781 6,660 2,000 2,000 Total by Fund $ 474,359 $ 496,245 $ 502,501 $ 487,258 $ 517,441 GL # Personnel
101-60-4001-0000 Full Time Salaries 285,840 317,892 325,758 325,758 360,522 101-60-4002-0000 Part Time Wages 17,717 9,536 5,849 5,849 - 101-60-4004-0000 Overtime 131 347 500 500 500
101-60-4006-0000 Medicare 4,294 4,647 4,817 4,817 5,235 101-60-4008-6050 Retirement - PARS 75 99 - - -
101-60-4008-6160 Retirement - PERS 49,136 46,115 40,551 40,551 44,283 101-60-4008-3080 Retirement- 457 Plan 3,300 3,900 5,000 5,000 5,000 101-60-4010-0000 Cafeteria Benefit 56,525 61,568 63,813 63,813 62,435 101-60-4014-0000 Unemployment Payments - - - -
595-60-4015-0001 Workers' Comp Current Employe 1,736 781 6,660 2,000 2,000 Total Personnel $ 418,754 $ 444,885 $ 452,948 $ 448,288 $ 479,975 GL # Services & Supplies
101-60-4150-0000 Other Contract Services 34,152 34,032 29,956 23,079 23,100 101-60-4150-0500 Other Contract Services - IT 1,318 - - - - 101-60-4316-0000 Equipment Repair & Maintenance 1,375 5,697 6,002 6,000 4,948 101-60-4324-0000 Facility Rental 2,421 893 853 700 -
FY 2024-25
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - ADMINISTRATION
PAGE 141 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

RECREATION DIVISION - ADMINISTRATION
101-60-4376-0000 Materials & Supplies 4,992 5,577 5,880 4,000 4,200 101-60-4396-0000 Memberships & Dues - - - - -
101-60-4398-0000 Mileage 757 393 655 300 50
101-60-4412-0000 Postage 11 - - - -
101-60-4420-0000 Printing 2,069 1,720 1,740 1,740 1,740 101-60-4468-0000 Staff Development - - - - -
101-60-4480-0000 Travel & Meetings - - - - -
101-60-4492-0000 Uniforms 3,578 - - - -
101-60-4500-9025 Utilities-Telecommunications - - - - - 101-60-4508-0000 Vehicle Repair & Maintenance 4,932 3,048 3,916 2,600 3,428 101-60-4950-0001 Equipment Cost Allocation - - - - -
281-60-4376-0000 Recreation Supplies - - 551 551 -
281-60-4150-0000 Contract Services (Memorial Day) - - - - - Total Services & Supplies $ 55,605 $ 51,360 $ 49,553 $ 38,970 $ 37,466 Total Operating Expenditures $ 474,359 $ 496,245 $ 502,501 $ 487,258 $ 517,441 PAGE 142 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 71,252 77,323 47,384 47,384 -
Services & Supplies 20,364 22,101 8,186 8,186 -
Total by Type $ 91,616 $ 99,424 $ 55,570 $ 55,570 $ -
Expenditures by Fund:
101 General Fund 91,616 99,424 55,570 55,570 -
281 Restricted Donations Fund - - - - -
Total by Fund $ 91,616 $ 99,424 $ 55,570 $ 55,570 $ -
GL # Personnel
101-61-4002-0000 Part Time Wages 67,630 73,429 45,042 45,042 - 101-61-4004-0000 Overtime 138 - - - -
101-61-4006-0000 Medicare 980 1,086 653 653 -
101-61-4008-6050 Retirement - PARS 2,504 2,808 1,689 1,689 - 101-61-4008-6160 Retirement - PERS - - - - -
Total Personnel $ 71,252 $ 77,323 $ 47,384 $ 47,384 $ - GL # Services & Supplies
101-61-4150-0000 Other Contract Services 480 392 - - -
101-61-4324-0000 Facility Rental 15,359 16,290 7,981 7,981 - 101-61-4376-0000 Materials & Supplies 1,567 2,516 205 205 - 101-61-4492-0000 Uniforms 2,958 2,903 - - -
Total Services & Supplies $ 20,364 $ 22,101 $ 8,186 $ 8,186 $ - Total Operating Expenditures $ 91,616 $ 99,424 $ 55,570 $ 55,570 $ -

RECREATION DIVISION - AQUATICS
FY 2024-25
Operating Budget Summary
Operating Budget Detail
PAGE 143 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 242,141 235,034 286,608 286,608 136,920
Services & Supplies 63,335 67,483 98,110 81,452 81,311
Total by Type $ 305,476 $ 302,517 $ 384,718 $ 368,060 $ 218,231 Expenditures by Fund:
101 General Fund 281,619 270,342 342,218 330,230 178,648 207 Prop. A Transit Fund 23,857 32,175 42,500 37,830 39,583 Total by Fund $ 305,476 $ 302,517 $ 384,718 $ 368,060 $ 218,231 GL # Personnel
101-62-4001-0000 Full Time Salaries - - - - -
101-62-4002-0000 Part Time Wages 206,746 199,589 269,209 269,209 127,920 101-62-4004-0000 Overtime 87 1,221 - - -
101-62-4006-0000 Medicare 2,853 2,764 3,904 3,904 1,855 101-62-4008-6050 Retirement-PARS 1,970 2,315 8,319 8,319 3,571 101-62-4008-6160 Retirement-PERS 30,475 29,145 5,176 5,176 3,574 101-62-4010-0000 Cafeteria Benefit 10 - - - -
101-62-4014-0000 Unemployment Benefits - - - - -
Total Personnel $ 242,141 $ 235,034 $ 286,608 $ 286,608 $ 136,920 GL # Services & Supplies
101-62-4102-0000 Contracted Teacher Service - - - - -
101-62-4324-0000 Facility Rental - - - - -
101-62-4376-0000 Materials & Supplies 15,133 19,678 23,490 20,000 18,180 101-62-4486-0000 Trips & Events 23,908 15,357 31,820 23,472 23,548 101-62-4492-0000 Uniforms 328 - - - -
101-62-4500-9025 Utilities-Telephone 109 273 300 150 -
FY 2024-25
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - YOUTH
PAGE 144 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

RECREATION DIVISION - YOUTH
207-62-4208-0000 Bus Transportation 23,857 32,175 42,500 37,830 39,583 Total Services & Supplies $ 63,335 $ 67,483 $ 98,110 $ 81,452 $ 81,311 Total Operating Expenditures $ 305,476 $ 302,517 $ 384,718 $ 368,060 $ 218,231 PAGE 145 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 23,081 15,704 3,722 3,722 29,050
Services & Supplies 29,931 24,158 42,638 32,145 41,812
Total by Type $ 53,012 $ 39,862 $ 46,360 $ 35,867 $ 70,862 Expenditures by Fund:
101 General Fund 43,765 25,835 24,230 17,707 48,732
204 CDBG Fund - 7,664 12,000 10,000 12,000
207 Prop. A Transit Fund 9,247 6,363 10,130 8,160 10,130 Total by Fund $ 53,012 $ 39,862 $ 46,360 $ 35,867 $ 70,862 GL # Personnel
101-64-4001-0000 Full Time Salaries - - - -
204-64-4001-0000 Full Time Salaries - - - - -
101-64-4002-0000 Part-Time Salaries 6,432 554 3,538 3,538 27,614 204-64-4002-0000 Part-Time Salaries - 147 - - -
101-64-4004-0000 Overtime - - - - -
101-64-4006-0000 Medicare 92 8 51 51 400
204-64-4006-0000 Medicare - 2 - - -
101-64-4008-6050 Retirement-PARS 20 4 133 133 1,036
204-64-4008-6050 Retirement-PARS - 5 - - -
101-64-4008-6160 Retirement-PERS 16,575 14,984 - - -
204-64-4008-6160 Retirement-PERS - - - - -
101-64-4010-0000 Cafeteria Benefits (38) - - - -
204-64-4010-0000 Cafeteria Benefits - - - - -
Total Personnel $ 23,081 $ 15,704 $ 3,722 $ 3,722 $ 29,050 GL # Services & Supplies
101-64-4102-0000 Contracted Teacher Services 3,157 (200) 800 - - 101-64-4150-0000 Other Contract Services - - - - -
101-64-4376-0000 Materials & Supplies 3,251 3,880 4,792 4,792 4,766 101-64-4486-0000 Trips & Events 14,276 6,605 14,916 9,193 14,916 FY 2024-25
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - ADULT
PAGE 146 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

RECREATION DIVISION - ADULT
204-64-4150-0000 Other Contract Services - 7,510 12,000 10,000 12,000 207-64-4208-0000 Bus Transportation 9,247 6,363 10,130 8,160 10,130 Total Services & Supplies $ 29,931 $ 24,158 $ 42,638 $ 32,145 $ 41,812 Total Operating Expenditures $ 53,012 $ 39,862 $ 46,360 $ 35,867 $ 70,862 PAGE 147 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 37,080 37,070 29,698 29,698 24,325
Services & Supplies 182,849 216,354 242,156 218,919 240,422 Total by Type $ 219,929 $ 253,424 $ 271,854 $ 248,617 $ 264,747 Expenditures by Fund:
101 General Fund 139,921 170,263 173,568 155,909 158,863 104 4th of July Fund 78,059 81,309 95,986 90,408 90,256 281 Donations Fund 1,949 1,852 2,300 2,300 15,628
Total by Fund $ 219,929 $ 253,424 $ 271,854 $ 248,617 $ 264,747 GL # Personnel
101-66-4001-0000 Full Time Wages - - -
101-66-4002-0000 Part Time Wages 13,989 13,270 17,540 17,540 18,559 104-66-4001-0000 Full Time Wages (4th of July) - 1,306 - - - 104-66-4002-0000 Part Time Wages (4th of July) 3,406 5,944 10,566 10,566 4,564 101-66-4004-0000 Overtime - - - - -
104-66-4004-0000 Overtime (4th of July) 1,842 - - - -
101-66-4006-0000 Medicare 198 183 291 291 269
104-66-4006-0000 Medicare (4th of July) 72 102 153 153 66 101-66-4008-6050 Retirement-PARS 117 182 752 752 696
104-66-4008-6050 Retirement-PARS (4th of July) 62 169 396 396 171 101-66-4008-6160 Retirement-PERS 16,582 15,425 - - -
104-66-4008-6160 Retirement-PERS (4th of July) 340 291 - - - 101-66-4010-0000 Cafeteria Benefits 1 - - - -
104-66-4010-0000 Cafeteria Benefits (4th of July) 471 198 - - - Total Personnel $ 37,080 $ 37,070 $ 29,698 $ 29,698 $ 24,325 GL # Services & Supplies
101-66-4150-0000 Other Contract Services 48,936 63,107 85,136 80,000 74,660 101-66-4308-0000 Equipment Rental 24,987 43,969 35,444 27,670 34,555 101-66-4324-0000 Facility Rental 1,360 1,720 1,360 1,700 1,720 101-66-4356-0000 Liability Insurance Premium 2,893 3,709 4,625 2,931 3,025 FY 2024-25
Operating Budget Summary
Operating Budget Detail
RECREATION DIVISION - COMM. EVENTS
PAGE 148 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25
RECREATION DIVISION - COMM. EVENTS
101-66-4376-0000 Materials & Supplies 30,858 28,698 28,420 25,025 25,379 101-66-4420-0000 Printing - - - - -
104-66-4150-0000 Other Contract Services (4th of July) 44,920 43,390 45,758 47,073 50,917 104-66-4308-0000 Equipment Rental (4th of July) 17,643 15,015 24,212 18,692 20,884 104-66-4356-0000 Liability Insurance (4th of July) 2,997 3,369 4,022 2,649 2,775 104-66-4376-0000 Materials & Supplies (4th of July) 3,317 7,496 6,654 6,654 6,654 104-66-4420-0000 Printing (4th of July) 2,989 4,029 4,225 4,225 4,225 281-66-4376-0002 Materials & Supplies (Track Meet) 1,949 1,852 2,000 2,000 2,000 281-66-4376-0100 Materials & Supplies (Lacy Park Cente - - - - 13,328 281-66-4150-0000 Contract Services (Memorial Day) - - 300 300 300 Total Services & Supplies $ 182,849 $ 216,354 $ 242,156 $ 218,919 $ 240,422 Total Operating Expenditures $ 219,929 $ 253,424 $ 271,854 $ 248,617 $ 264,747 PAGE 149 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 12,716 6 - - -
Services & Supplies 129,084 130,658 150,613 108,008 116,725 Total by Type $ 141,800 $ 130,664 $ 150,613 $ 108,008 $ 116,725 Expenditures by Fund:
101 General Fund 141,800 130,664 150,613 108,008 116,725 Total by Fund $ 141,800 $ 130,664 $ 150,613 $ 108,008 $ 116,725 GL # Personnel
101-68-4001-0000 Full Time Salaries - - - -
101-68-4002-0000 Part Time Wages 5,661 6 - - -
101-68-4004-0000 Overtime - - - -
101-68-4006-0000 Medicare 83 - - -
101-68-4008-6050 Retirement PARS 115 - - -
101-68-4008-6160 Retirement - PERS 6,873 - -
101-68-4010-0000 Cafeteria Benefits (16) - - -
Total Personnel $ 12,716 $ 6 $ - $ - $ -
GL # Services & Supplies
101-68-4102-0000 Contracted Teacher Services 128,595 130,132 150,113 107,508 116,725 101-68-4150-0000 Other Contract Services - - - - -
101-68-4324-0000 Facility Rental - - - - -
101-68-4376-0000 Materials & Supplies 489 526 500 500 - 101-68-4486-0000 Trips & Events - - - - -
101-68-4500-9025 Utilities-Telecommunications - - - - - 207-68-4208-0000 Bus Transportation - - - - -
Total Services & Supplies $ 129,084 $ 130,658 $ 150,613 $ 108,008 $ 116,725 Total Operating Expenditures $ 141,800 $ 130,664 $ 150,613 $ 108,008 $ 116,725 FY 2024-25
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - CONTRACT CLASSES
PAGE 150 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 65,865 50,688 88,472 88,472 65,332
Services & Supplies 52,192 75,287 111,958 121,004 113,343 Total by Type $ 118,057 $ 125,975 $ 200,430 $ 209,476 $ 178,675 Expenditures by Fund:
101 General Fund 118,057 125,975 200,430 209,476 178,675 105 San Marino Center Fund - - - - -
206 LA County Park Bond Fund - - - - -
Total by Fund $ 118,057 $ 125,975 $ 200,430 $ 209,476 $ 178,675 GL # Personnel
Facilities
101-70-4001-0000 Full Time Wages - - - - -
101-70-4002-0000 Part Time Wages 51,582 39,285 84,099 84,099 62,103 101-70-4004-0000 Overtime - - - - -
101-70-4006-0000 Medicare 721 562 1,219 1,219 900
101-70-4008-6050 Retirement-PARS 863 1,218 3,154 3,154 2,329 101-70-4008-6160 Retirement-PERS 12,685 9,623 - - -
101-70-4010-0000 Cafeteria Benefit 14 - - - -
SM Center
105-82-4002-0000 Part Time Wages - - - - -
105-82-4006-0000 Medicare - - - - -
105-82-4008-6160 Retirement-PERS - - - - -
Thurnher House
206-84-4001-0000 Full Time Salaries - - - - -
206-84-4002-0000 Part Time Wages - - - - -
FY 2024-25
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - FACILITIES & RENTALS
PAGE 151 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

RECREATION DIVISION - FACILITIES & RENTALS
206-84-4006-0000 Medicare - - - - -
206-84-4008-6160 Retirement-PERS - - - - -
206-84-4010-0000 Cafeteria Benefit - - - - -
Total Personnel $ 65,865 $ 50,688 $ 88,472 $ 88,472 $ 65,332 GL # Services & Supplies
101-70-4150-0000 Other Contract Services 5,816 12,300 5,680 16,562 16,332 101-70-4376-0000 Materials & Supplies 1,009 3,499 3,500 5,000 3,500 101-70-4500-1980 Utilities-Electricity 31,188 46,175 80,000 81,300 76,600 101-70-4500-4950 Utilities-Gas 1,655 1,301 2,957 1,284 1,323 101-70-4500-9025 Utilities-Telephone 6,209 5,747 8,309 5,758 5,589 101-70-4500-9460 Utilities-Water 6,315 6,265 11,512 11,100 10,000 206-84-4500-4950 Utilities-Natural Gas - - - - -
Total Services & Supplies $ 52,192 $ 75,287 $ 111,958 $ 121,004 $ 113,343 Total Operating Expenditures $ 118,057 $ 125,975 $ 200,430 $ 209,476 $ 178,675 PAGE 152 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Community Services Director - - - - -
Library Manager 1.00 1.00 1.00 1.00 1.00
Management Analyst - - - - -
Librarian II 3.00 3.00 3.00 3.00 3.00
Library Circulation Supervisor - - - - 1.00
Clerk Typist II 1.00 1.00 1.00 1.00 -
Recreation Supervisor - - - - -
Recreation Coordinator - - - - -
Part-Time
Librarian I 0.30 0.72 0.72 0.72 0.74
Librarian II 0.42 - - - -
Library Assistant 3.57 3.57 3.57 3.57 3.38
Library Clerk 6.47 6.71 6.71 6.71 6.00
Library Monitor 0.20 0.85 0.85 0.85 0.75
Library Page 1.33 0.44 0.44 0.44 0.38
Maintenance Assistant 0.10 - - - -
Total Full-Time FTE 5.00 5.00 5.00 5.00 5.00
Total Part-Time FTE 12.39 12.29 12.29 12.29 11.25
Total FTE 17.39 17.29 17.29 17.29 16.25
Expenditures by Type:

Personnel 1,042,009 1,169,358 1,275,631 1,195,316 1,311,135 Services & Supplies 325,108 366,597 409,336 420,221 403,558 Total by Type $ 1,367,117 $ 1,535,955 $ 1,684,967 $ 1,615,537 $ 1,714,693 Expenditures by Fund:
101 General Fund 1,338,151 1,490,744 1,615,074 1,562,538 1,634,143 281 Restricted Donations Fund 28,966 45,211 63,233 52,999 80,550 595 Workers Compensation Fund - - 6,660 - -
Total by Fund $ 1,367,117 $ 1,535,955 $ 1,684,967 $ 1,615,537 $ 1,714,693

LIBRARY DIVISION - SUMMARY
FY 2024-25
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
PAGE 153 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

LIBRARY DIVISION - SUMMARY
FY 2024-25
Expenditures by Division:

Administration Personnel 310,949 328,022 292,568 285,908 315,344 Services & Supplies 203,917 216,984 236,395 259,891 239,928 Total by Type $ 514,866 $ 545,006 $ 528,963 $ 545,799 $ 555,272 Adult Services Personnel 173,291 187,772 223,879 182,109 231,389 Services & Supplies 74,486 98,074 112,579 101,108 96,284 Total by Type $ 247,777 $ 285,846 $ 336,458 $ 283,217 $ 327,673 Children's Services Personnel 194,737 230,723 267,908 242,079 289,769 Services & Supplies 42,740 46,021 51,222 51,222 58,206
Total by Type $ 237,477 $ 276,744 $ 319,130 $ 293,301 $ 347,975 Processing Personnel 11,053 18,277 19,237 19,251 18,911 Services & Supplies 3,965 5,518 9,140 8,000 9,140
Total by Type $ 15,018 $ 23,795 $ 28,377 $ 27,251 $ 28,051 Circulation Personnel 351,979 404,564 472,039 465,969 455,722 Services & Supplies - - - - -
Total by Type $ 351,979 $ 404,564 $ 472,039 $ 465,969 $ 455,722 Total by Division $ 1,367,117 $ 1,535,955 $ 1,684,967 $ 1,615,537 $ 1,714,693 PAGE 154 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 310,949 328,022 292,568 285,908 315,344
Services & Supplies 203,917 216,984 236,395 259,891 239,928 Total Operating Expenditures $ 514,866 $ 545,006 $ 528,963 $ 545,799 $ 555,272 Expenditures by Fund:
101 General Fund 514,866 533,024 514,569 540,299 551,272 281 Donations Fund - 11,982 7,734 5,500 4,000
595 Workers Compensation Fund - - 6,660 - -
Total Operating Expenditures $ 514,866 $ 545,006 $ 528,963 $ 545,799 $ 555,272 GL # Personnel
101-90-4001-0000 Full Time Salaries 174,810 192,319 210,148 210,148 231,145 101-90-4002-0000 Part Time Wages 9,373 24 - - -
101-90-4004-0000 Overtime 1 - - - -
101-90-4006-0000 Medicare 2,571 2,675 3,047 3,047 3,352 101-90-4008-3080 Retirement- 457 Plan - - 3,800 3,800 3,800 101-90-4008-6050 Retirement-PARS 93 (53) - - -
101-90-4008-6160 Retirement -PERS 88,187 87,697 24,633 24,633 27,067 101-90-4010-0000 Cafeteria Benefit 35,955 44,476 44,280 44,280 49,980 101-90-4014-0000 Unemployment Payments (41) 884 - - -
595-90-4015-0001 Workers Comp-Current Employe - 6,660 - - Total Personnel $ 310,949 $ 328,022 $ 292,568 $ 285,908 $ 315,344 GL # Services & Supplies
101-90-4150-0000 Other Contract Services 10,066 6,449 5,885 9,233 6,366 101-90-4150-0500 Other Contract Services-IT 46,775 35,257 42,154 38,624 32,680 101-90-4206-0000 Building Repair & Maintenance - 4,409 5,000 - - 101-90-4316-0000 Equipment Lease & Maintenance 11,257 10,719 11,633 9,786 9,611 101-90-4376-0000 Materials & Supplies 11,131 10,744 10,000 8,400 7,000 101-90-4376-6055 Materials & Supplies-Passport Proc - - - - 2,000 101-90-4370-0335 Library Materials/Books - - - -
FY 2024-25
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - ADMINISTRATION
PAGE 155 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

LIBRARY DIVISION - ADMINISTRATION
101-90-4396-0000 Memberships & Dues - - - -
101-90-4398-0000 Mileage 251 289 350 60 100
101-90-4399-0000 Non-capitalized Equipment 1,396 - - - - 101-90-4412-0000 Postage 8,174 7,556 7,700 7,500 7,700
101-90-4420-0000 Printing 674 2,246 2,088 2,000 2,000
101-90-4468-0000 Staff Development - - - -
101-90-4480-0000 Travel & Meetings - - - -
101-90-4500-1980 Utilities-Electricity 101,901 117,548 127,000 162,850 153,500 101-90-4500-4950 Utilities-Natural Gas 1,853 846 1,800 911 938 101-90-4500-9025 Utilities-Telecommunications 3,303 3,324 3,510 3,528 3,634 101-90-4500-9460 Utilities-Water 7,136 5,614 11,541 11,500 10,400 101-90-4950-0001 Equipment Cost Allocation - - - -
281-90-4150-0500 Other Contract Services-IT - 11,900 - - - 281-90-4376-0000 Materials & Supplies - - 6,734 5,400 3,000 281-90-4399-1120 Non-Cap. Equipment-Crain Art G - 82 1,000 100 1,000 281-90-4613-9506 Wish List Purchases - - - -
Total Services & Supplies $ 203,917 $ 216,984 $ 236,395 $ 259,891 $ 239,928 Total Operating Expenditures $ 514,866 $ 545,006 $ 528,963 $ 545,799 $ 555,272 PAGE 156 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 173,291 187,772 223,879 182,109 231,389
Services & Supplies 74,486 98,074 112,579 101,108 96,284 Total by Type $ 247,777 $ 285,846 $ 336,458 $ 283,217 $ 327,673 Expenditures by Fund:
101 General Fund 238,787 275,708 310,593 265,352 297,923 281 Donations Fund 8,990 10,138 25,865 17,865 29,750
Total by Fund $ 247,777 $ 285,846 $ 336,458 $ 283,217 $ 327,673 GL # Personnel
101-91-4001-0000 Full Time Salaries 81,149 92,262 100,412 100,412 104,504 101-91-4002-0000 Part Time Wages 62,491 62,369 96,770 55,000 97,498 101-91-4006-0000 Medicare 1,996 2,548 2,859 2,859 2,929 101-91-4008-3080 Retirement- 457 Plan - - 1,200 1,200 1,200 101-91-4008-6050 Retirement-PARS 2,290 3,388 3,629 3,629 3,656 101-91-4008-6160 Retirement-PERS 15,855 16,228 8,214 8,214 8,642 101-91-4010-0000 Cafeteria Benefit 9,510 10,977 10,795 10,795 12,960 Total Personnel $ 173,291 $ 187,772 $ 223,879 $ 182,109 $ 231,389 GL # Services & Supplies
101-91-4150-0000 Other Contract Services 1,500 2,000 2,000 2,000 2,000 101-91-4150-2575 Other Contract Services - - - -
101-91-4370-0335 Library Materials-Books 29,335 36,803 36,964 36,964 28,323 101-91-4370-1496 Library Materials-DVDs 417 268 - - -
101-91-4370-1985 Library Mats-Electronic Resources 22,226 33,375 33,774 31,665 22,123 101-91-4370-6805 Library Mats-Print Subcriptions 8,558 14,092 13,976 12,614 14,088 101-91-4370-8585 Library Mats-Standing Orders 3,460 1,398 - - - 101-91-4376-0000 Materials & Supplies - - - -
FY 2024-25
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - ADULT SERVICES
PAGE 157 of 171

LIBRARY DIVISION - ADULT SERVICES
281-91-4150-0000 Other Contract Services - - 5,000 2,500 - 281-91-4150-2575 Other Contract Services - Friends 1,330 1,835 2,000 2,000 2,000 281-91-4370-0000 Adult Materials-Other - - 200 200 17,250 281-91-4370-0776 Adult Chinese Language Mats. 1,832 2,500 - 2,500 281-91-4370-2575 Adult Materials-Friends 2,800 4,788 4,500 4,500 4,500 281-91-4376-0000 Materials & Supplies - 8,165 5,165 -
281-91-4376-2575 Materials & Supplies-Friends 3,028 3,515 3,500 3,500 3,500 Total Services & Supplies $ 74,486 $ 98,074 $ 112,579 $ 101,108 $ 96,284 Total Operating Expenditures $ 247,777 $ 285,846 $ 336,458 $ 283,217 $ 327,673 PAGE 158 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 194,737 230,723 267,908 242,079 289,769
Services & Supplies 42,740 46,021 51,222 51,222 58,206
Total by Type $ 237,477 $ 276,744 $ 319,130 $ 293,301 $ 347,975 Expenditures by Fund:
101 General Fund 217,501 253,653 289,496 263,667 301,175 281 Donations Fund 19,976 23,091 29,634 29,634 46,800
Total by Fund $ 237,477 $ 276,744 $ 319,130 $ 293,301 $ 347,975 GL # Personnel
101-92-4001-0000 Full Time Salaries 95,959 96,869 104,497 104,497 108,684 101-92-4002-0000 Part Time Wages 34,329 64,184 115,829 90,000 113,803 101-92-4006-0000 Medicare 1,705 2,062 3,195 3,195 3,226 101-92-4008-3080 Retirement- 457 Plan 1,200 1,300 1,200 1,200 1,200 101-92-4008-6050 Retirement-PARS 857 1,764 4,343 4,343 4,268 101-92-4008-6160 Retirement-PERS 38,619 38,887 13,909 13,909 14,542 101-92-4008-6160 Cafeteria Benefit 22,068 25,657 24,935 24,935 44,046 Total Personnel $ 194,737 $ 230,723 $ 267,908 $ 242,079 $ 289,769 GL # Services & Supplies
101-92-4150-0000 Other Contract Services 1,100 1,000 1,000 1,000 2,000 281-92-4150-0000 Other Contract Services - - 3,134 3,134 - 281-92-4150-2575 Other Contract Services-Friends 2,462 4,440 5,000 5,000 7,000 101-92-4370-0000 Materials/Books/Media 21,664 21,930 20,588 20,588 9,406 281-92-4370-0000 Children's Materials-Other 2468 0 0 0 11,800 281-92-4370-0335 Lib. Materials/Books/Media - - -
281-92-4370-2575 Children's Materials-Friends 4,998 5,462 5,000 5,000 10,000 101-92-4376-00000 Materials & Supplies - - - - -
281-92-4376-0000 Supplies 1,084 3,746 6,500 6,500 5,000 FY 2024-25
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - CHILDRENS' SERVICES
PAGE 159 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

LIBRARY DIVISION - CHILDRENS' SERVICES
281-92-4376-2575 Materials & Supplies-Friends 8,964 9,443 10,000 10,000 13,000 Total Services & Supplies $ 42,740 $ 46,021 $ 51,222 $ 51,222 $ 58,206 Total Operating Expenditures $ 237,477 $ 276,744 $ 319,130 $ 293,301 $ 347,975 PAGE 160 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 11,053 18,277 19,237 19,251 18,911
Services & Supplies 3,965 5,518 9,140 8,000 9,140
Total by Type $ 15,018 $ 23,795 $ 28,377 $ 27,251 $ 28,051 Expenditures by Fund:
101 General Fund 15,018 23,795 28,377 27,251 28,051
Total by Fund $ 15,018 $ 23,795 $ 28,377 $ 27,251 $ 28,051 GL # Personnel
101-93-4001-0000 Full Time Salaries - - - - -
101-93-4002-0000 Part Time Wages 10,507 17,374 18,286 18,300 17,976 101-93-4006-0000 Medicare 152 252 265 265 261
101-93-4008-6050 Retirement-PARS 394 651 686 686 674
101-93-4008-6160 Retirement-PERS - - - - -
101-93-4010-0000 Cafeteria Benefits - - - - -
Total Personnel $ 11,053 $ 18,277 $ 19,237 $ 19,251 $ 18,911 GL # Services & Supplies
101-93-4150-0000 Other Contract Services 2,002 867 1,000 1,000 2,140 101-93-4376-0000 Materials & Supplies 1,963 4,651 8,140 7,000 7,000 Total Services & Supplies $ 3,965 $ 5,518 $ 9,140 $ 8,000 $ 9,140 Total Operating Expenditures $ 15,018 $ 23,795 $ 28,377 $ 27,251 $ 28,051 FY 2024-25
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - PROCESSING
PAGE 161 of 171
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 351,979 404,564 472,039 465,969 455,722
Total by Type $ 351,979 $ 404,564 $ 472,039 $ 465,969 $ 455,722 Expenditures by Fund:
101 General Fund 351,979 404,564 472,039 465,969 455,722 Total by Fund $ 351,979 $ 404,564 $ 472,039 $ 465,969 $ 455,722 GL # Personnel
101-94-4001-0000 Full Time Salaries 105,889 105,387 115,202 115,202 119,818 101-94-4002-0000 Part Time Wages 189,803 239,029 306,070 300,000 284,910 101-94-4006-0000 Medicare 4,182 4,579 6,108 6,108 5,869 101-94-4008-3080 Retirement- 457 Plan - - 1,200 1,200 1,200 101-94-4008-6050 Retirement-PARS 6,716 7,699 11,478 11,478 10,684 101-94-4008-6160 Retirement-PERS 32,989 33,875 15,333 15,333 16,032 101-94-4010-0000 Cafeteria Benefit 12,400 13,995 16,648 16,648 17,209 Total Personnel $ 351,979 $ 404,564 $ 472,039 $ 465,969 $ 455,722 Total Operating Expenditures $ 351,979 $ 404,564 $ 472,039 $ 465,969 $ 455,722 FY 2024-25
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - CIRCULATION
PAGE 162 of 171
2022-23 2023-24 2025-26
Actual Actual Budget Estimated Proposed
General Fund Group (Unrestricted)
General Fund $ 27,808,974 $ 29,502,691 $ 31,059,412 $ 30,967,280 $ 31,262,672 Public Safety Fund 4,632,962 4,772,239 4,669,994 4,665,390 4,863,309 Fourth of July Fund 70,274 74,350 75,425 75,856 76,000
San Marino Center Fund - - - - -
Donations Fund 125,997 151,763 141,800 164,001 60,000
American Rescue Plan Fund 446,415 1,897,283 401,406 401,406 - Total General Fund $ 33,084,622 $ 36,398,326 $ 36,348,037 $ 36,273,934 $ 36,261,981 Special Revenue Funds (Restricted)
Gas Tax Fund $ 599,376 $ 698,211 $ 674,428 $ 678,174 $ 697,984 Community Development Block Grant Fund (CDBG) 1,793 7,866 360,406 227,000 12,000 Los Angeles County Park Bond Fund (9) - - - -
Proposition A Transit Fund 422,905 432,791 427,314 427,314 354,214 Drought Fund 2,068 2,670 1,000 1,000 2,000
Air Quality Management District Fund (AQMD) 22,480 19,769 19,000 19,000 18,500 MTA - STPL Public Works Grant Fund 11,967 3,233 210 210 200 TDA Article 3 Transportation Fund 19,725 19,324 19,340 19,340 10,445 Proposition C Transit Fund 354,236 330,563 326,770 326,770 310,009 Public Education Government Fund (PEG) 51,514 49,604 51,000 51,000 51,000 Asset Forfeiture Fund 3,395 4,381 3,200 3,200 3,200
Used Oil Grant Fund 1,018 5,135 1,200 1,200 1,200
OTS Grant Fund 66,563 19,526 20,760 9,375 -
State Recycling Grant Fund 12,891 16,639 103,000 103,000 12,000 Bodyworn Camera Grant Fund - - 61,948 61,948 18,052
COPS Grant Fund 201,798 232,716 236,000 230,663 236,000 Homeland Security Grant - - - - -
LA County Measure R Fund 217,866 216,602 521,077 221,077 534,107 Measure W Clean Water Fund 737,622 296,868 292,000 287,000 285,100 LA County Measure M Fund 287,151 297,411 296,054 296,054 281,268 Total Special Revenue Funds $ 3,014,359 $ 2,653,310 $ 3,414,707 $ 2,963,325 $ 2,827,279 Capital Projects Fund $ 67,241 $ 150,000 $ 25,000 $ 25,000 $ - Debt Service Fund $ 16,254 $ - $ - $ - $ -
Proprietary Funds (Internal Service)
Capitalized Equipment Fund $ 547,754 $ 631,107 $ 728,456 $ 728,456 $ - Total Revenue by Fund and Fiscal Year $ 36,730,230 $ 39,832,743 $ 40,516,200 $ 39,990,715 $ 39,089,260 2024-25
City of San Marino
FY 2025-26 Proposed Budget
Summary Schedule of Revenues by Fund
PAGE 163 of 171
2022-23 2023-24 2025-26
Description Actual Actual Budget Estimated Proposed
General Fund Group
General Fund
Taxes
101-00-3001-0000 Secured & Unsecured Property Tax $ 18,718,893 $ 19,410,543 $ 20,150,000 $ 20,150,000 $ 20,950,000 101-00-3030-0000 Sales & Use Taxes 591,677 648,547 645,000 623,600 637,000 101-00-3040-0000 Franchise Taxes 712,639 757,649 724,000 765,000 787,950 101-00-3042-0000 Real Property Transfer Taxes 181,842 240,900 211,000 200,000 205,000 101-00-3044-0777 Utility Users Taxes - Cingular 23,784 20,392 22,000 22,000 22,000 101-00-3044-1650 Utility Users Taxes - Edison 902,998 966,362 1,100,000 1,050,000 1,086,750 101-00-3044-4510 Utility Users Taxes - Metro Water 496,652 570,220 730,000 730,000 766,500 101-00-3044-4620 Utility Users Taxes - Miscellaneous 108,365 97,530 113,800 100,000 103,000 101-00-3044-7260 Utility Users Taxes - AT&T 55,672 50,138 52,700 52,700 54,300 101-00-3044-8470 Utility Users Taxes - So. Cal. Gas 429,283 259,512 335,300 260,000 267,800 101-00-3044-9022 Utility Users Taxes - T-Mobile 13,621 16,311 16,000 16,000 16,000 101-00-3044-9240 Utility Users Taxes - Time Warner 123,302 121,592 123,100 123,100 126,750 101-00-3044-9355 Utility Users Taxes - Verizon 21,751 22,632 23,000 23,000 23,650 101-00-3046-0000 Business License Tax 444,375 425,418 446,000 446,000 459,380 $ 22,824,854 $ 23,607,747 $ 24,691,900 $ 24,561,400 $ 25,506,080 Licenses & Permits
101-00-3103-0000 Bicycle Licenses $ - $ -
101-00-3153-0000 Film Permits 34,316 27,119 25,000 28,000 28,840 101-14-3106-0000 Tree Permits 48,400 47,855 44,000 45,000 45,000 101-14-3151-0000 Building Permits 746,075 832,134 1,065,000 1,065,000 1,096,950 101-48-3152-0000 Street & Curb Permits 119,223 136,088 125,000 110,000 120,000 $ 948,014 $ 1,043,196 $ 1,259,000 $ 1,248,000 $ 1,290,790 Charges for Services
101-00-3304-0000 Environmental Fees $ 132,495 $ 132,808 $ 132,000 $ 133,000 $ 134,000 101-00-3321-0000 Check Reissuance Fee 50 -
101-00-3309-0000 Online Convenience Fee 245 348 275 300 300 101-07-3346-0000 Sales of Maps & Pub.s - Admin 225 225 100 200 100 101-14-3306-0000 General Plan Fee 27,090 23,556 32,000 25,000 25,000 101-14-3307-0000 Technology Enhancement Fee 24,572 28,536 28,000 28,000 28,500 101-14-3308-0000 Plan Check Fees 291,541 308,315 310,000 310,000 319,300 101-14-3309-0000 Business License Application Fee 68,437 70,370 55,000 70,000 70,000 101-14-3312-0000 Zoning Fees 88,882 102,429 89,000 89,000 89,000 101-14-3346-0000 Sales of Maps & Pub.s-P&B 13 187 - 500 500 101-68-3340-0001 Contract Class Nonresident Fee 7,521 9,705 - 101-60-3342-0000 Class Refund Fee 2,678 3,019 4,200 2,817 2,900 101-60-3502-0000 Recreation Administrative Fees 8,915 10,181 8,250 9,970 6,750 101-61-3336-0000 Aquatics Program Fees 43,218 51,642 4,444 4,444 - 101-61-3340-0000 Aquatics Nonresident Fees 415 1,117 - - - 101-64-3340-0000 Senior Nonresident Fees (4) -
101-68-3340-0000 Aquatics Nonresident Fees 716 -
101-62-3336-0001 Day Camp Program Fees 153,399 148,274 167,000 163,000 165,000 101-62-3336-0002 Family Life Program Fees 275,653 202,118 182,622 175,000 92,928 101-62-3336-0005 Teen Pilot Program Fees - 440 27,000
101-62-3340-0001 Daycamp Nonresident Fees 6,696 6,963 - 101-62-3340-0002 Family Life Nonresident Fees 24,189 24,530 - 101-68-3336-0001 Contract Class Program Fees 174,916 183,630 226,000 170,000 194,000 101-64-3336-0001 Bridge Program Fees - -
101-64-3336-0002 Jr. Titans Fees - -
101-66-3336-0000 Special Events Program Fees 31,614 5,196 - 8,198 18,080 101-66-3336-0001 Easter Program Fees 8,599 1,602 8,625 8,625 8,700 101-66-3336-0002 Track Meet Program Fees 6,870 7,062 6,800 4,580 6,800 101-66-3336-0004 Trunk or Treat Program Fees - 8,653 17,900 16,215 17,000 101-66-3336-0005 Lacy Park Camp Out Program Fees - 9,600 10,750 10,750 12,500 101-66-3340-0000 Special Events Nonresident Fees - -
City of San Marino
FY 2025-26 Proposed Budget
Detail Schedule of Revenues by Fund
2024-25
PAGE 164 of 171
2022-23 2023-24 2025-26
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2025-26 Proposed Budget
Detail Schedule of Revenues by Fund
2024-25
101-66-3340-0001 Easter Program Nonresident Fees - 3,290 - 101-66-3340-0004 Trunk or Treat Nonresident Fees - 9,205 - 101-66-3340-0005 Lacy Park Camp Out Nonresident Fees - 882 - 101-64-3336-0000 Senior Program Fees 15,605 10,374 13,940 15,523 22,452 101-64-3340-0000 Senior Program Nonresident Fees - 410 700 272 - 101-62-3336-0003 Education Enrichment Program Fees - -
101-90-3344-6055 Passport Fees 180,813 165,693 160,000 148,743 160,000 101-90-3346-0000 Library Copies 2,256 2,942 2,900 1,986 2,000 101-91-3344-3963 Lost Materials Fees 1,791 810 1,000 1,160 1,200 101-91-3502-1496 DVD Rentals 194 -
101-93-3344-1200 Damaged Materials Fees 812 226 500 200 200 101-94-3344-0000 Overdue Materials Fees 11,608 11,323 11,500 12,710 13,000 101-94-3344-3000 Hold Fees 429 37 -
101-94-3344-7037 Replacement Library Card Fees 391 560 350 563 550 $ 1,592,844 $ 1,546,256 $ 1,500,856 $ 1,410,755 $ 1,390,760 Intergovernmental
101-00-3202-9350 State Vehicle License Fees $ 12,865 $ 15,503 $ 14,500 $ 19,784 $ 20,378 101-00-3204-0000 VLF In-Lieu Tax 1,944,964 2,022,002 2,100,456 2,100,456 2,198,457 101-08-3702-0000 COVID-19 Reimbursements - -
245-00-3201-0000 American Rescue Plan Funds 446,415 1,897,283 401,406 401,406 101-90-3202-0000 Cenic Rebates 10,558 10,115 10,560 10,560 10,560 $ 2,414,802 $ 3,944,903 $ 2,526,922 $ 2,532,206 $ 2,229,395 Fines & Forfeitures
101-00-3348-0000 Damage to City Property Fees $ (5,323) $ 48,619 $ 5,000 $ 5,000 $ 5,000 101-00-3410-0000 Fines & Fees 200 75 500 500 500
101-14-3410-0000 Business License NOVs 1,450 1,350 1,200 1,200 1,200 101-14-3410-0500 Administrative Citation Fee 9,205 23,660 10,000 27,000 25,000 101-14-3410-9245 Tree Fines (7,585) 5,265 4,500 2,500 2,500 $ (2,053) $ 78,969 $ 21,200 $ 36,200 $ 34,200
Use of Money & Property
101-00-3501-0000 Interest Income $ 213,570 $ 596,277 $ 430,000 $ 600,000 $ 564,000 101-00-3501-0500 Unrealized Gain/Loss on Investments - 346,263 - - - 101-00-3550-0000 Sale of Property 11,500 4,046 5,000 5,000 5,000 101-40-3502-0000 Rental Fees-Public Works - 132 - 4,525 - 101-70-3502-0003 Rents & Concessions-Park Admissions 141,645 99,905 92,800 62,400 73,600 101-70-3502-0002 Lacy Park Rentals 83,168 80,709 95,000 80,000 81,708 101-70-3502-0000 Rents & Concessions-Stoneman - -
101-70-3502-0001 Rents & Concessions-San Marino Center 19,990 75,140 65,000 75,140 101-90-3502-0000 Library Rental Fees 3,784 2,293 2,500 1,500 1,500 $ 453,667 $ 1,149,614 $ 700,440 $ 818,425 $ 800,948
PAGE 165 of 171
2022-23 2023-24 2025-26
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2025-26 Proposed Budget
Detail Schedule of Revenues by Fund
2024-25
Miscellaneous Revenue
101-00-3701-0000 Miscellaneous Revenue $ 13,438 $ 9,481 $ 10,000 $ 10,000 $ 10,000 101-00-3701-0207 Sales of Prop A Funds - - 750,000 750,000 - 101-00-3702-0000 City Reimbursements 5,618 11,279 500 500 500 101-00-3703-0000 Gain/Loss on Disposal of Asset 4,000 6,750 - 101-00-3800-0000 Operating Transfers In - -
101-40-3348-0000 Damage to City Property Reimbs - -
101-60-3701-0000 Miscellaneous Revenue-Rec - 1,633 - 1,200 - 101-90-3701-0000 Miscellaneous Revenue-Library 205 145 - $ 23,261 $ 29,288 $ 760,500 $ 761,700 $ 10,500
General Fund Totals $ 28,255,389 $ 31,399,974 $ 31,460,818 $ 31,368,686 $ 31,262,672 Public Safety Fund
Taxes
103-00-3005-0000 Public Safety Property Taxes $ 3,439,456 $ 3,504,665 $ 3,528,294 $ 3,528,294 $ 3,704,709 103-00-3006-0000 Public Safety Augmentation Fd 205,830 203,155 218,100 200,000 205,000 $ 3,645,286 $ 3,707,821 $ 3,746,394 $ 3,728,294 $ 3,909,709 Charges for Services
103-30-3201-0000 Animal Control Services $ - $ -
103-30-3316-0000 Special Police Services 6,188 11,531 7,200 10,000 10,000 103-30-3317-0000 Citation Sign off Fee 202 350 100 200 200 103-30-3318-0000 Clearance Letter Fees 720 960 800 800 800 103-30-3319-0000 Report Copies 4,410 5,405 4,600 4,600 4,600 103-30-3321-0000 Burglary Alarm Permits 1,310 1,262 1,500 1,500 1,500 103-30-3324-0000 House Watch Fees 22,821 28,085 24,900 27,000 28,000 103-30-3325-0000 Vehicle Impound Release Fees 5,612 6,680 6,300 6,300 6,300 103-30-3331-3550 Live Scan Fees 8,468 12,549 5,600 5,000 5,000 103-30-3331-9241 Tow Fees 7,760 7,300 8,700 8,000 8,000 103-34-3315-0000 Shared Fire Command Revenue 25,599 (8,426) - 8,482 103-34-3316-0000 Outside Services 5,795 2,910 9,700 9,700 9,700 103-34-3330-0000 Fire Fees 2,325 10,700 3,900 9,000 4,500 103-34-3332-0000 Paramedic Service Fees 639,368 784,723 673,000 673,000 700,000 $ 730,578 $ 864,029 $ 746,300 $ 763,582 $ 778,600
Intergovernmental
103-30-3202-6600 POST Reimbursement $ 14,610 $ 10,320 $ 4,000 $ 10,000 $ 10,000 103-34-3202-2725 GEMT Reimbursement 46,923 18,752 5,000 5,000 5,000 $ 61,533 $ 29,073 $ 9,000 $ 15,000 $ 15,000
Fines & Fees
103-30-3400-0000 Parking Citations $ 15,984 $ 15,573 $ 23,400 $ 8,500 $ 10,000 103-30-3401-0000 Vehicle Code Fines 60,910 86,632 65,000 70,000 70,000 $ 76,894 $ 102,205 $ 88,400 $ 78,500 $ 80,000
Use of Money & Property
103-00-3501-0000 Interest Income $ (4) $ 62,172 $ -
$ (4) $ 62,172 $ - $ - $ -
Miscellaneous Revenue
103-30-3701-0000 Police Misc. Revenue $ 27,962 $ 1,311 $ - $ 115 103-30-3703-0000 Uninhabited Property Registration 2,250 5,628 4,900 4,900 5,000 103-34-3328-0000 Strike Team Reimbursements 88,463 - 75,000 75,000 75,000 $ 118,675 $ 6,939 $ 79,900 $ 80,015 $ 80,000
Public Safety Fund Totals $ 4,632,962 $ 4,772,239 $ 4,669,994 $ 4,665,390 $ 4,863,309 Fourth of July Fund
104-00-3336-0000 Admission Fees $ 68,374 $ 64,330 $ 75,425 $ 75,425 $ 76,000 104-66-3336-0000 4th of July Admission Fees $ 1,900 $ 1,800 $ - 104-00-3340-0000 Admission Fees-Nonresident - 8,055 -
104-00-3501-0000 Interest Income - 165 - 431
PAGE 166 of 171
2022-23 2023-24 2025-26
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2025-26 Proposed Budget
Detail Schedule of Revenues by Fund
2024-25
Fourth of July Fund Total $ 70,274 $ 74,350 $ 75,425 $ 75,856 $ 76,000 San Marino Center Fund
105-82-3502-0000 Rents & Concessions $ - $ - $ - $ - $ - San Marino Center Fund Total $ - $ - $ - $ - $ -
Donations Fund
281-00-3501-0000 Interest Income $ 23,374 $ 23,281 $ 1,000 $ 21,900 $ 19,200 281-00-3601-0000 General Donations Received -
281-00-3601-3418 Donations Received-War Memorial 300 -
281-20-3708-2013 Centennial Fountain Bricks
281-30-3601-0000 Police Donations Received 2,586 10,042 - 281-34-3601-0000 Fire Donations Received 250 10,450 - 6,600 281-50-3601-0000 Lacy Park Donations 7,734 3,220 81,000 80,000 281-50-3601-7150 Rose Arbor Donation 50,000 50,000 -
281-60-3601-0000 Recreation Donations Received 161 - 672 672 281-66-3601-0006 Memorial Day Donations 2,350 300 300 300 300 281-66-3601-0002 Track Meet Donations 2,000 2,000 2,000 2,000 2,000 281-66-3601-2570 4th of July Donations - -
281-90-3601-0000 Library Donations Received 48 12,594 5,734 5,735 - 281-90-3601-1120 Donations-Crain Art Gallery 944 1,935 2,300 500 1,000 281-90-3601-9506 Library Wish List Donations - -
281-91-3601-0000 Adult Materials Donations-Other 750 2,115 8,200 8,200 - 281-91-3601-0776 Adult Chinese Language Materia - 1 2,500 - 2,500 281-91-3601-2575 Adult Materials Donations-Friends 10,000 10,000 10,000 10,000 10,000 281-91-3601-2576 Adult Materials Donations-Library Foundation - 1,025 - 281-92-3601-0000 Children's Mats. Donations 5,800 4,500 8,094 8,094 5,000 281-92-3601-2575 Children's Mats. Donations-Friends 20,000 20,000 20,000 20,000 20,000 Donations Fund Total $ 125,997 $ 151,763 $ 141,800 $ 164,001 $ 60,000 General Fund Group Totals $ 33,084,622 $ 36,398,326 $ 36,348,037 $ 36,273,934 $ 36,261,981 Special Revenue Funds
Gas Tax Fund
202-00-3501-0000 Interest Income $ (650) $ 29,868 $ 5,700 $ 5,700 $ 13,200 202-48-3038-7585 RMRA - SB 1 Section 2032 280,107 323,892 321,210 316,828 329,219 202-48-3038-7590 Gas Taxes Section 2105 71,446 76,140 77,920 79,259 79,878 202-48-3038-7700 Gas Taxes Section 2106 45,813 48,077 48,657 49,127 49,480 202-48-3038-7810 Gas Taxes Section 2107 97,368 103,062 106,488 108,145 109,016 202-48-3038-7920 Gas Taxes Section 2107.5 3,000 3,000 3,000 3,000 3,000 202-48-3038-7930 Gas Taxes Section 2103 102,292 114,172 111,453 116,115 114,191 $ 599,376 $ 698,211 $ 674,428 $ 678,174 $ 697,984
Community Development Block Grant (CDBG)
204-00-3201-0650 Federal CDBG $ 1,709 $ 7,865 $ 360,406 $ 227,000 $ 12,000 204-00-3501-0000 Interest Income 84 1 - -
$ 1,793 $ 7,866 $ 360,406 $ 227,000 $ 12,000
PAGE 167 of 171
2022-23 2023-24 2025-26
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2025-26 Proposed Budget
Detail Schedule of Revenues by Fund
2024-25
County Park Proposition A
206-00-3203-3420 Local - LA Co. Pk. Bond $ - $ - $ - $ - $ - 206-00-3501-0000 Interest Income (9) - - - -
$ (9) $ - $ - $ - $ -
Proposition A Transit
207-00-3032-0000 Prop. A Transit Taxes $ 340,676 $ 325,011 $ 343,314 $ 343,314 $ 320,214 207-00-3501-0000 Interest Income 82,229 107,780 84,000 84,000 34,000 $ 422,905 $ 432,791 $ 427,314 $ 427,314 $ 354,214
Drought Fund
209-00-3410-0000 Water Use Fines $ - $ - $ - $ - $ -
209-00-3501-0000 Interest Income 2,068 2,670 1,000 1,000 2,000 $ 2,068 $ 2,670 $ 1,000 $ 1,000 $ 2,000
Air Quality Management District
212-00-3203-0080 AQMD Grant $ 15,765 $ 16,470 $ 16,500 $ 16,500 $ 16,500 212-00-3501-0000 Interest 6,715 3,299 2,500 2,500 2,000 $ 22,480 $ 19,769 $ 19,000 $ 19,000 $ 18,500
Surface Transportation Program
213-00-3501-0000 Interest Income $ 11,967 $ 3,233 $ 210 $ 210 $ 200 $ 11,967 $ 3,233 $ 210 $ 210 $ 200
Transportation Development Act
214-00-3036-0000 TDA Article 3 Taxes $ 19,000 $ 19,000 $ 19,000 $ 19,000 $ 10,095 214-00-3501-0000 Interest Income 725 324 340 340 350
$ 19,725 $ 19,324 $ 19,340 $ 19,340 $ 10,445
Proposition C Transit
215-00-3034-0000 Prop. C Transit Taxes $ 282,581 $ 269,589 $ 284,770 $ 284,770 $ 265,609 215-00-3501-0000 Interest Income 71,655 60,974 42,000 42,000 44,400 $ 354,236 $ 330,563 $ 326,770 $ 326,770 $ 310,009
Public Educational Governmental (PEG) Cable Access
216-00-3045-0000 PEG Fees $ 29,179 $ 20,512 $ 29,000 $ 29,000 $ 29,000 216-00-3501-0000 Interest Income 22,335 29,091 22,000 22,000 22,000 $ 51,514 $ 49,604 $ 51,000 $ 51,000 $ 51,000
Asset Forfeiture (Police)
217-00-3501-0000 Interest Income $ 3,395 $ 4,381 $ 3,200 $ 3,200 $ 3,200 $ 3,395 $ 4,381 $ 3,200 $ 3,200 $ 3,200
Used Oil Grant
221-00-3501-0000 Interest Income $ 1,018 $ 5,135 $ 1,200 $ 1,200 $ 1,200 $ 1,018 $ 5,135 $ 1,200 $ 1,200 $ 1,200
OTS Grant
223-00-3701-0000 OTS Grant $ 66,563 $ 19,526 $ 20,760 $ 9,375 $ - $ 66,563 $ 19,526 $ 20,760 $ 9,375 $ -
PAGE 168 of 171
2022-23 2023-24 2025-26
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2025-26 Proposed Budget
Detail Schedule of Revenues by Fund
2024-25
California Recycling Grant
226-48-3202-7155 Rubberized Asphalt Grant $ - $ - $ 91,000 $ 91,000 $ - 226-00-3501-0000 Interest Income 12,891 16,639 12,000 12,000 12,000 $ 12,891 $ 16,639 $ 103,000 $ 103,000 $ 12,000
Bodyworn Camera Grant
228-30-3201-5550 Bodyworn Camera Grant $ - $ - $ 61,948 $ 61,948 $ 18,052 226-00-3501-0000 Interest Income - - - - -
$ - - 61,948 61,948 18,052
Citizens' Option for Public Safety Grant (COPS)
233-00-3501-0000 Interest Income $ 36,527 $ 46,557 $ 36,000 $ 36,000 $ 36,000 233-30-3202-0000 COPS Allocation 165,271 186,159 200,000 194,663 200,000 $ 201,798 $ 232,716 $ 236,000 $ 230,663 $ 236,000
Homeland Security Grant
240-00-3202-0000 Homeland Security Grant $ - $ - $ - $ - $ - 240-00-3501-0000 Interest Income - - - - -
$ - $ - $ - $ - $ -
Measure R -- Transportation Sales Tax
243-00-3501-0000 Interest Income $ 5,991 $ 14,473 $ 7,500 $ 7,500 $ 9,900 243-48-3203-4200 LA County Measure R 211,875 202,129 513,577 213,577 524,207 $ 217,866 $ 216,602 $ 521,077 $ 221,077 $ 534,107
Measure W -- Clean Water Fund
246-00-3203-0000 Measure W Clean Water Fund $ 702,034 $ 236,017 $ 240,000 $ 235,000 $ 235,000 246-00-3501-0000 Interest Income 35,588 60,851 52,000 52,000 50,100 737,622 296,868 292,000 287,000 285,100
Measure M -- Traffic Improvement Sales Tax
247-48-3202-0000 Measure M $ 239,676 $ 228,246 $ 242,054 $ 242,054 $ 225,768 247-00-3501-0000 Interest Income 47,475 69,165 54,000 54,000 55,500 $ 287,151 $ 297,411 $ 296,054 $ 296,054 $ 281,268
Special Revenue Funds Total $ 3,014,359 $ 2,653,310 $ 3,414,707 $ 2,963,325 $ 2,827,279 Capital Projects Fund
394-00-3501-0000 Interest Income $ (32,759) $ - $ -
394-00-3601-0000 Huntington Library Donation 100,000 150,000 25,000 25,000 - 394-00-3702-0000 Reimbursement - - - - -
Capital Projects Fund Total $ 67,241 $ 150,000 $ 25,000 $ 25,000 $ - Debt Service Fund
401-00-3501-0000 Interest Income $ 16,254 $ - $ - $ -
Debt Service Fund Total $ 16,254 $ - $ - $ - $ -
Proprietary Funds
Capital Equipment Internal Service Fund
591-00-3501-0000 Interest Income $ (6) $ 12,200 $ 12,200 591-00-3703-0000 Gain/(Loss) on Disposal of Asset - - 70,000 70,000 - 591-00-3850-0000 Equipment Cost Allocation 547,760 631,107 646,256 646,256 - Proprietary Fund Total $ 547,754 $ 631,107 $ 728,456 $ 728,456 $ - Revenue Detail by Fund and Fiscal Year $ 36,730,230 $ 39,832,743 $ 40,516,200 $ 39,990,715 $ 39,089,260 PAGE 169 of 171

DEPARTMENT
BUDGET

REDUCTION DESCRIPTION
City Attorney

$95,000
Reduction in legal services related to litigation support and code enforcement based on current trends.

City Manager's
Office

20,000
Reduction to Contract Services account for the true cost to support translation/interpretation services for the year.

City Manager's
Office

50,000
Reduction of budgeted costs associated with running the November 2024 General Election.

Finance

82,312 Sewer Rate Study and User Fee Study budgeted in FY 24/25 NonDepartmental
646,256 Depreciation not budgeted in FY 25-26
Human
Resources

83,000
Reduction to contract legal services is mainly attributed to reduction in administrative investigations.

Human
Resources

37,680
Reduction to recruitment & retention account mainly attributed to a decrease in recruitment expenses related to the recruitment of the Finance Director.

Community
Development

260,790
Reduction to Other Contract services due to the Housing Element certification and the timing of the General Plan updates.

Community
Development

30,000
Reduction in Contract Services account due to staff working with the community to advance previously stalled economic development projects forward
Police

150,000
To be funded by Proposition A funding instead of General Fund. $150,000 in Proposition A funding is being reallocated from paying for SMUSD’s high school travel buses to pay for Crossing Guards to ensure that the public safety focused program remains fully funded as SMUSD requests.

Police

100,000 Flock camera contract costs will be funded through restricted COPS funds.

Police

25,000
Foothill Communications contract costs to be funded through restricted COPS funds
Fire &
Emergency
Management

10,000
Local Hazard Mitigation Plan (LHMP) services. The plan was completed and approved in FY 2024-25
PAGE 170 of 171
Fire &
Emergency
Management

1,850 Reduction to Staff Development
Fire &
Emergency
Management

3,750
Reduction to Non-Capitalized Equipment
Fire &
Emergency
Management

6,500
Reduction to Materials & Supplies for deferred CERT training, and emergency supply cache maintenance given the viability of current supplies.

Fire &
Emergency
Management

2,500
Reduction to Equipment Repair and Maintenance for deferred maintenance in radio and equipment repairs.

Parks & Public
Works

80,000
Reduction in Contract Engineering Services account. A significant portion of the FY 24-25 costs are related to the utilization of a solid waste consultant for franchise negotiation/RFP process. The RFP process is expected to conclude in FY 24-25, and is reflected in reduced costs to this account for FY 25-26 for implementation of a new contract and SB 1383 compliant programs.

Parks & Public
Works

58,562
Reduction in Grounds division primarily comprised of scaling back of services provided by Mariposa Tree Management for the City’s tree maintenance program. Specifically, the City is proposing shifting palm tree pruning from an annual to bi-annual service, which will reduce costs for FY 25-26.

Community
Services

3,170 Reduction to Staff Development
Community
Services

7,044 Reduction to Materials & Supplies
Community
Services

17,250 Use of Donations reserves to purchase Adult E-books and Books.

Community
Services

11,800 Use of Donations reserves to purchase Youth Books.

Total

$1,782,464
PAGE 171 of 171

San Marino City CouncilApril 25, 2025

San Marino City Council
April 25, 2025