TO: Philippe Eskandar, City Manager
FROM: Amber Shah, Director of Parks and Public Works
Robert Bauman, Management Analyst
DATE: April 25, 2025
SUBJECT: BUDGET SUBMISSION FOR FY 2025-26
PARKS AND PUBLIC WORKS DEPARTMENT
YEAR-END SUMMARY (FY 2024-25 BUDGET VS ESTIMATED)
The Department is anticipated to end the fiscal year with a savings of $70,202 or -1.5% below the current budget. The primary reasons are listed below:
• Personnel budget savings is anticipated due to salary savings related to staff transitions. • Services and supplies budget savings is anticipated due to asset collection such as the pavement condition assessment, sidewalk condition assessment, and road-level asset collection being rebudgeted into FY 25-26. This was originally planned to occur in the latter half of FY 24-25.
However, the City is still in the evaluation stage for selecting an asset management program. Once an asset management program is in place, the City can proceed with asset collection. Based on the current timing, asset collection will likely not occur until FY 25-26.
FY 2024-25 FY 2024-25 Bud. Vs Est.
Bud. Vs
Est.
Description Budget Estimated Diff $$ Diff %%
Personnel $ 2,072,833 $ 2,047,244 $ (25,589) -1.2%
Services & Supplies 2,533,352 2,488,739 (44,613) -1.8%
Total: $ 4,606,185 $ 4,535,983 $ (70,202) -1.5%
FY 2025-26 PROPOSED BUDGET – DEPARTMENTAL BUDGET
Personnel
The Department’s Full Time Equivalent (FTE) will increase at 16.40 FTE, which is an increase of 0.40 from FY 2024-25.
Personnel proposed budget is $2,246,032 which represents a $173,199 or 8.4% increase from current budget.
• Employees’ salaries are increasing by 4.0% per the Memorandum of Understandings (MOU). • Cafeteria benefits for Full-Time employees are expected to increase by 5.0% compared to FY 2024-25.
Services & Supplies
Services & Supplies proposed budget is $2,648,188 which represents an increase of $114,836 or 4.5 % from the current budget. Notably, this net increase includes a $200,000 increase to the Fleet Division to account for the City’s Multi-Year Fleet Leasing Program, which previously was in the City’s Capital Improvement Fund. Excluding this cost shift from the Capital Improvement Fund, the Department has reduced its operating budget by $85,164, or 3.4%.
The primary reasons for this decrease are due to the following:
• A decrease of $107,274 to the Administration Division. This is comprised primarily of a decrease of $80,000 to cost center # 101-40-4104-0000 (Contract Engineering Services). These costs are related to the utilization of a solid waste consultant for the franchise negotiation/RFP process that the City undertook in FY 2024-25. The City projects that the majority of the negotiation/RFP costs will be incurred by the end of FY 2024-25. As such, this line item can be reduced somewhat for FY 2025-26. Funds for the consultant are still required for assistance with the implementation/rollout of the SB 1383 organic waste program and various CalRecycle regulatory compliance reports.
• A decrease of $26,510 in the Grounds Division is primarily comprised of a reduction to the services provided by Mariposa Tree Management for the City’s Multi-Year Tree Maintenance and Planting program. Notably, the dollar amount for this year’s contractual increase is substantially lower, as the Department has deferred palm tree pruning for FY 2025-26, and shifted it to a biannual service for the time being.
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 2,072,833 $ 2,246,032 $ 173,199 8.4%
Services & Supplies 2,533,352 2,648,188 114,836 4.5%
Total: $ 4,606,185 $ 4,894,220 $ 288,035 6.3%
The costs of these proposed decreases are offset by increases elsewhere in the operating budget, including;
• An increase of $202,850 to the Fleet Division, primarily due to the shifting of the cost for the City’s Fleet Leasing Program from the Capital Improvement Program to the Department’s Operating budget, where it is more appropriately housed. The Fleet Leasing Program allows for long-term cost savings on vehicles, while also reducing the amount of time required repairs and improving public safety.
• An increase of $16,010 to the Sewer Division, which is primarily comprised of an increase to the City’s sewer maintenance contract. In FY 2024-25, the City re-bid its sewer maintenance contract, as the existing agreement was nearing its expiration. As the services had not been bid out in multiple years, a cost increase was anticipated and is reflected in this budget line item. This updated cost still reflects a competitive price for the services based on the results of the RFP process. • An increase of $10,660 to the Building Maintenance Division. This increase accounts for general inflationary increases to various building supplies and repair services, and also reflects the general amount needed to sufficiently upkeep and service the City’s 105,000 square feet of civic facilities.
The Department’s budget by division detail is below.
ADMINISTRATION – DIVISION BUDGET
Personnel
The Division’s Full Time Equivalent (FTE) will remain at 2.0 FTE, which is unchanged from FY 2024-25.
Personnel proposed budget is $425,829 which represents a $18,399 or 4.5% increase from current budget.
Services & Supplies
Administration Division’s services and supplies budget contains the following major adjustments for a total decrease of $107,274:
• A decrease of $80,000 to cost center #101-40-4104-0000 (Contract Engineering Services).
In FY 2024-25 the City continued its use of a solid waste negotiation consultant to engage with its waste hauler on a new contract. The City projects that the majority of the negotiation costs will be incurred by the end of FY 2024-25. As such, this line item can be reduced somewhat for FY 2024-25. Funds are still required for assistance with the implementation/rollout of the SB 1383 organic waste program and various CalRecycle regulatory compliance reports. • A decrease of $33,630 to cost center # 101-40-4150-0500 (Other Contract Services – IT). In FY 2024-25, Department worked to procure an asset management software as part of the implementation of the City Council’s Priority Initiative to Enhance Service Delivery. This helps the FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 407,430 $ 425,829 $ 18,399 4.5%
Services & Supplies 383,109 275,835 (107,274) -28.0%
Total: $ 790,539 $ 701,664 $ (88,875) -11.2%
Department create an inventory of the various City assets Public Works is responsible for maintaining, which assists with the proactive maintenance and improvement of the City’s assets/infrastructure. The City’s anticipated software includes an initial one-time fee (paid in FY 2024-25) for data import/software implementation/staff training, with a recurring annual fee of approximately $25,000. With the initial data import complete, costs will decrease moving forward beginning in FY 2025-26, as the only expenditures will be the annual subscription fee.
FLEET – DIVISION BUDGET
Personnel
The Division’s Full Time Equivalent (FTE) will remain at 2.0 FTE, which is unchanged from FY 24-25.
Personnel proposed budget is $265,396 which represents a $25,864 or 10.8% increase from current budget.
Services & Supplies
Fleet Division’s services and supplies budget contains the following major adjustments for a total increase of $202,850:
• An increase of $202,900 to cost center # 101-42-4150-0000 (Other Contract Services), which is primarily comprised of a shift of funds for the City’s Fleet Leasing Program from the Capital Improvement Program to the Department’s operating budget, where it is more appropriately housed. The increase also reflects an increase in fees from Los Angeles County related to the City’s underground storage tank permit fee for the fueling station.
SEWER / STORMWATER – DIVISION BUDGET
Personnel
No personnel are directly assigned to this Division.
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 239,532 $ 265,396 $ 25,864 10.8%
Services & Supplies 28,950 231,800 202,850 700.7%
Total: $ 268,482 $ 497,196 $ 228,714 85.2%
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ - $ - $ - 0.0%
Services & Supplies 332,710 348,720 16,010 4.8%
Total: $ 332,710 $ 348,720 $ 16,010 4.8%
Services & Supplies
Sewer/Stormwater Division’s services and supplies budget contains the following major adjustments for a total increase of $16,010, although only $7,510 of the increase is to the General Fund, as the remainder is charged to Measure W for catch basin cleanings,:
• An increase of $33,900 (Other Contract Services) to cost center # 101-44-4150-0000. In FY 2024-25, the City re-bid its sewer maintenance contract, as the existing agreement was nearing its expiration. As the services had not been bid out in multiple years, a cost increase was anticipated and is reflected in this budget line item. This updated cost still reflects a competitive price for the services based on the results of the RFP process. • A decrease of $30,000 (Contracted Engineering - NPDES) to cost center # 101-44-4104-0000.
In FY 2024-25, the City was required to complete an update and audit of the City’s Sewer System Management Plan (SSMP) consistent with State 5-year requirements. The SSMP is a State-required operations and maintenance manual for the City’s wastewater collection system. As part of the State’s review process, a comprehensive update is required every 5 years to ensure the City has proper procedures in place for control of the sewer system, mitigation of spills/overflows, etc. As the update is comprehensive, the cost is anticipated to be approximately $40,000, which will partially be completed in FY 2024-25 with the remainder to be spent in FY 2025-26. In addition, the State requires an audit of the SSMP also be conducted every 3 years to ensure adherence to the adopted SSMP. The cost for an audit is estimated to be approximately $15,000, which will not occur in FY 2025-26, enabling the reduction of this line item.
STREETS – DIVISION BUDGET
Personnel
The Division’s Full Time Equivalent (FTE) will remain at 4.50 FTE, which is unchanged from FY 24-25. • Personnel proposed budget is $608,980 which represents a $47,760 or 8.5% increase from current budget.
Services & Supplies
Streets Division’s services and supplies budget contains the following major adjustments for a total increase of $9,668:
• An increase of $8,930 to cost center # 101-48-4150-9020 (Contracted Street Sweeping). The City is currently working on a solicitation for street sweeping services. While final costs are not yet known, costs are anticipated to increase as the services have not been bid out in several years.
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 561,220 $ 608,980 $ 47,760 8.5%
Services & Supplies 562,632 572,300 9,668 1.7%
Total: $ 1,123,852 $ 1,181,280 $ 57,428 5.1%
Additionally, the City will be increasing the service level to year-round weekly services. However, those specific costs for the increased frequency can be funded by Measure W funding. An updated figure will be provided at the conclusion of the City’s Request for Proposals process and award of contract for the services.
• A decrease of $16,100 to cost center #101-48-4376-0000 (Materials and Supplies). The City has generally ordered several streetlight poles each year for as-needed replacements. However, multiple poles that were damaged during the windstorm can be purchased using reimbursable windstorm-related funds. Furthermore, the City currently has sufficient inventory of poles from previous years to provide for routine replacements. As such, the Department is proposing to defer procurement of streetlight poles for FY 2025-26 given these factors, which comprise a substantial portion of the Division’s materials and supplies budget. • An increase of $13,988 (Utilities-Electricity) to cost center #101-48-4500-1980. Due to rapidly increasing electricity costs, the Department is requesting an increase to the budgeted amount for electricity used to power City-owned infrastructure. The proposed FY 2025-26 budget amount is based off the FY 2024-25 estimated actual plus a 3% projected utility cost increase.
PARKS – DIVISION BUDGET
Personnel
The Division’s Full Time Equivalent (FTE) is 3.65 FTE, which is an increase of 0.40 FTE from FY 2024- 25 to add a Part-Time Maintenance Assistant.
• Personnel proposed budget is $433,092 which represents a $49,283 or 12.8% increase from current budget. The addition of the Part-Time Maintenance Assistant to the Parks Division is $20,913.
Services & Supplies
Parks Division’s services and supplies budget contains the following major adjustments for a total increase of $9,432:
• An increase of $14,957 (Utilities-Water) to Account # 101-50-4500-9460, which reflects rapidly increasing water costs. These rate escalations combined with increased watering due to lack of rainfall have led to cost increases. The FY 2025-26 amount is the estimated actual for FY 2024-25 plus a 3% projected utility cost increase.
• A decrease of $1,200 (Vehicle Repair and Maintenance) to Account # 101-50-4508-0000. With the introduction of newer vehicles and park equipment over the last few years, less frequent repairs and maintenance to the park equipment has been required.
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 383,809 $ 433,092 $ 49,283 12.8%
Services & Supplies 195,179 204,611 9,432 4.8%
Total: $ 578,988 $ 637,703 $ 58,715 10.1%
• A decrease of $750 (Small Tools) to Account # 101-50-4452-0000, as the purchase of small tools and equipment can be sufficiently covered by other line items in the Department’s operating budget.
GROUNDS – DIVISION BUDGET
Personnel
The Division’s Full Time Equivalent (FTE) will remain at 4.25 FTE, which is unchanged from FY 24-25. • Personnel proposed budget is $512,735 which represents a $31,893 or 6.6% increase from current budget.
Services & Supplies
Grounds Division’s services and supplies budget contains the following adjustments for a total decrease of $26,510:
• A decrease of $67,520 (Other Contract Services) to cost center # 101-52-4150-0000. The entirety of the City’s multi-year tree maintenance and planting agreement with Mariposa (less $50,000 paid out of CIP funds) is paid out of this line item. After reviewing the scope of work, the Department is proposing deferring citywide palm tree pruning from annual FY 2025-26 into a future year, which will result in significant savings for FY 2025-26, with palm tree pruning next occurring in FY 2026-27.
• An increase of $41,995 (Utilities-Water) to cost center #101-52-4500-9460. Due to rapidly increasing costs for water used to irrigate medians and public building sites. the proposed FY 2024-25 budget amount for water will increase based off the FY 2024-25 estimated actual plus a 3% projected utility cost increase.
BUILDING MAINTENANCE – DIVISION BUDGET
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 480,842 $ 512,735 $ 31,893 6.6%
Services & Supplies 752,242 725,732 (26,510) -3.5%
Total: $ 1,233,084 $ 1,238,467 $ 5,383 0.4%
Personnel
The Division does not have personnel costs.
Services & Supplies
Building Maintenance Division’s services and supplies budget contains the following major adjustments for a total increase of $10,660:
• An increase of $3,940 (Other Contract Services) to cost center # 101-53-4150-0000. This increase is primarily due to the 5% contractual increase in the City’s janitorial services contract.
This increase, combined with general inflationary increases for other contract services charged to this account (routine pest control , termite treatment, alarm monitoring/testing) necessitates a cost increase to this account.
• An increase of $3,255 (Building Repair and Maintenance) to cost center # 101-53-4206-0000.
The City maintains a total of roughly 105,000 square feet of improved buildings. Given the existing condition and use of City facilities, an increase is requested to help complete the necessary repairs that come up on a daily, monthly, and annual basis across City facilities, specifically City Hall and the Crowell Public Library. Improvements may include upgrades to; restrooms, HVAC systems, plumbing, electrical, painting, lighting, and exterior repairs. This cost increase will enable City staff to timely complete repairs without deferring into a future year or waiting to incorporate into a larger capital improvement.
• An increase of $3,465 (Materials and Supplies) to cost center # 101-53-4376-0000, which reflects a general inflationary increase for cleaning supplies for all City-owned and maintained facilities.
ATTACHMENTS
A. Department Narrative (Purpose, Description, FY 2024-25 Accomplishments, FY 2025-26 Objectives, Operational Dashboard)
B. Department Organizational Chart
C. Department Tie-Out Sheets
FY 2024-25 FY 2025-26 YOY Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ - $ - $ - 0.0%
Services & Supplies 278,530 289,190 10,660 3.8%
Total: $ 278,530 $ 289,190 $ 10,660 3.8%
DEPARTMENT PURPOSE
The mission of the Parks and Public Works Department is to create and sustain our community assets and infrastructure.
DEPARTMENT DESCRIPTION
The Parks and Public Works Department is responsible for the design, construction, maintenance, and operations of the City’s public infrastructure. The Department performs this mission through a combination of physical assets, best management practices and policies, and skilled personnel.
The City’s infrastructure assets include:
• 121 lane-miles of public street and alley rights-of-way (curbs, gutters, sidewalks, signs, traffic signals and street lighting)
• 60 acres of landscaping including Lacy Park and boulevard-style median parks (Huntington Drive, Sierra Madre Boulevard, and Old Mill Road)
• 105,000 square feet of civic facilities including City Hall, the police and fire stations, the public works corporation yard, San Marino Community Center, Stoneman Building, Crowell Public Library, 7 municipal parking lots, and historic buildings such as the Old Mill and Thurnher House
• 51 miles of wastewater collection systems including sewer mains, manhole, and 3 lift stations
• 6 miles of stormwater drainage systems including lined and unlined washes, culverts, manholes, and drainage inlets
The Department is composed of seven divisions: Administration (including city engineering), Fleet, Sewer (wastewater and stormwater), Streets/Right-of-way, Parks, Grounds, and Building Maintenance.
FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Rehabilitated 29 neighborhood streets (approximately 4.5 miles of roadway) • Completed the replacement of 29,169 square feet of sidewalk • Began transitioning of City-owned fleet to leasing system and acquired 17 vehicles, including six electric vehicles to comply with State EV requirements • Completed the installation of six (6) electric vehicle chargers in the City Hall rear parking lot
• Maintained Lacy Park, 25 acres of medians, 7,300 street trees, and all City-owned buildings and facilities
• Responded to 65 calls for service during severe windstorm/Eaton fire local emergency.
Worked daily to clear debris from all City streets and Lacy Park in aftermath of event to ensure safe access to streets, sidewalks, and other City-owned properties and public rights-of-way.
PARKS & PUBLIC WORKS DEPARTMENT
• Hosted annual Arbor Day celebration at Lacy Park and planted tree donated by the Chinese Club of San Marino
• Trimmed and pruned approximately 1,800 public trees
• Assisted Community Services, Police, and Fire Department staff during special community events such as 4th of July, San Marino Motor Classic, Trunk or Treat, and the Lunar New Year Celebration.
• Completed the first phase of the Lacy Park Playground Replacement, which replaced the age 5-12 structure and swing set.
• Responded to 452 non-emergency requests (as of March) made by residents via the GoGov app and the City’s website, including streetlight bulb replacements, removing tree branches/debris from the public right-of-way, filling potholes, unclogging storm drains, and repairing sidewalk, among others.
FISCAL YEAR 2025-26 OBJECTIVES
• Complete the construction phase of the Lift Station Improvement Project. This is a major capital improvement project that will help modernize the City’s sewer/wastewater infrastructure and ensure the safety of our residents.
• Begin implementation of SB 1383-compliant solid waste programs to ensure adherence to State law related to organic waste diversion, outreach, education, monitoring, reporting, and enforcement.
• Implement a public works asset management program that provides a complete and comprehensive inventory of all City assets. These inventories will enable the City to have a central location with information about these assets, allowing for better and more proactive management, responses to requests, and planning for CIP projects.
OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – March)
FY 2024-25
Year to Date
(July – March)
% of fleet out of service for
more than 3 business days 4.9% 4.8% 5.0%
Maintenance service
requests opened 583 459 461
% service requests closed
within 5 business days 91% 90% 90%
# capital projects in design 7 12 7
# capital projects in
construction 3 14 8
Standby Call-Outs N/A N/A (new metric) 28
Encroachment Permits
Issued N/A N/A (new metric) 130
50 58 60
43 40 41 88 41 40
88%
91% 90%
93%
90% 88%
80%
90% 92%
60%
80%
100%
0 20
40 60
80 100
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 SERVICE REQUESTS
Maintenance Service Requests Opened % Service Requests Closed Within 5 Business Days 4 3 3
2 3
3 4 4 4
1 2 2
1 2
3 2
3 3
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 CAPITAL PROJECTS
Capital Projects in Design Capital Projects in Construction 5%
4%
5% 5%
4%
5% 5%
4%
8%
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 FY 24-25 % FLEET OUT OF SERVICE MORE THAN
3 DAYS
Parks & Public Works
Director/City Engineer
Parks & Public Works
Manager
Fleet & Building
Maintenance
Division
Fleet Supervisor
Maintenance
Worker III
Streets Division
Street
Supervisor
Maintenance
Worker III
Maintenance
Worker I (2)
Parks & Grounds
Division
Parks & Grounds
Supervisor
Maintenance
Worker II (2)
Maintenance
Worker I (2)
Park Attendant
(P/T) (2)
Management Analyst Urban Forester
Parks & Public Works
Department
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Public Works Director 1.00 1.00 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Public Works Division Manager 1.00 1.00 1.00 1.00 1.00
Public Works Supervisor 3.00 3.00 3.00 3.00 3.00
Urban Forester 1.00 1.00 1.00 1.00 1.00
Maintenance Worker III 2.00 2.00 2.00 2.00 2.00
Maintenance Worker II 3.00 3.00 3.00 3.00 3.00
Maintenance Worker I 4.00 4.00 4.00 4.00 4.00
Part-Time
Maintenance Assistant - - - - 0.40
Total Full-Time FTE 16.00 16.00 16.00 16.00 16.00
Total Part-Time FTE - - - - 0.40
Department Total FTE 16.00 16.00 16.00 16.00 16.40
Expenditures by Type:
Personnel 1,924,378 2,137,343 2,072,833 2,047,244 2,246,032 Services & Supplies 1,612,784 1,884,556 2,533,352 2,488,739 2,648,188 Total by Type $ 3,537,162 $ 4,021,899 $ 4,606,185 $ 4,535,983 $ 4,894,220 Expenditures by Fund:
101 General Fund 3,503,815 4,006,376 4,543,154 4,481,116 4,848,073 104 4th of July Fund 3,863 2,059 6,391 6,442 6,647
202 Gas Tax Fund - - - - -
204 CDBG Fund - - - - -
207 Prop. A Transit Fund - - - - -
213 STPL Fund - - - - -
214 TDA Fund - - - - -
215 Prop. C Transit Fund - - - - -
221 SB1383 Grant - 3,482 - 17,000 -
236 Windstorm Tree Grant Fund
243 Measure R Fund - - - - -
244 Prop. 1B - - - - -
246 Measure W Fund - 3,500 30,000 30,000 38,500
281 Donations Fund 6,301 5,659 - 425 -
595 Workers' Compensation Fund 23,183 823 26,640 1,000 1,000 Total by Fund $ 3,537,162 $ 4,021,899 $ 4,606,185 $ 4,535,983 $ 4,894,220
PARKS AND PUBLIC WORKS - SUMMARY
FY 2024-25
Operating Budget Summary
Authorized Positions (Full-Time Equivalents)
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
PARKS AND PUBLIC WORKS - SUMMARY
FY 2024-25
Expenditures by Division:
Administration Division 410,784 556,417 790,539 752,811 701,664 Fleet Division 279,745 292,140 268,482 268,652 497,196
Sewer Division 290,641 224,626 332,710 312,115 348,720
Streets Division 865,679 1,083,372 1,123,852 1,007,890 1,181,280 Parks Division 501,374 536,619 578,988 618,361 637,703
Grounds Division 994,336 1,103,287 1,233,084 1,301,994 1,238,467 Building Maintenance Division 194,603 225,438 278,530 274,160 289,190 $ 3,537,162 $ 4,021,899 $ 4,606,185 $ 4,535,983 $ 4,894,220 Expenditures by Division:
Administration Personnel 327,155 357,860 407,430 381,841 425,829 Services & Supplies 83,629 198,557 383,109 370,970 275,835 Total by Type $ 410,784 $ 556,417 $ 790,539 $ 752,811 $ 701,664 Fleet Personnel 262,800 267,889 239,532 239,532 265,396 Services & Supplies 16,945 24,251 28,950 29,120 231,800 Total by Type $ 279,745 $ 292,140 $ 268,482 $ 268,652 $ 497,196 Sewer Personnel - - - - -
Services & Supplies 290,641 224,626 332,710 312,115 348,720 Total by Type $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 Streets Personnel 588,257 623,458 561,220 561,220 608,980 Services & Supplies 277,422 459,914 562,632 446,670 572,300 Total by Type $ 865,679 $ 1,083,372 $ 1,123,852 $ 1,007,890 $ 1,181,280 Parks Personnel 327,357 393,429 383,809 383,809 433,092 Services & Supplies 174,017 143,190 195,179 234,552 204,611 Total by Type $ 501,374 $ 536,619 $ 578,988 $ 618,361 $ 637,703 Grounds Personnel 418,809 494,707 480,842 480,842 512,735 Services & Supplies 575,527 608,580 752,242 821,152 725,732 Total by Type $ 994,336 $ 1,103,287 $ 1,233,084 $ 1,301,994 $ 1,238,467 Bldg. Maintenance Personnel - - - - -
Services & Supplies 194,603 225,438 278,530 274,160 289,190 Total by Type $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 Total by Division $ 3,537,162 $ 4,021,899 $ 4,606,185 $ 4,535,983 $ 4,894,220 Total By Division
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:
Personnel 327,155 357,860 407,430 381,841 425,829
Services & Supplies 83,629 198,557 383,109 370,970 275,835 Total by Type $ 410,784 $ 556,417 $ 790,539 $ 752,811 $ 701,664 Expenditures by Fund:
101 General Fund 383,738 553,535 757,508 745,369 694,017 104 4th of July Fund 3,863 2,059 6,391 6,442 6,647
595 Workers' Compensation Fund 23,183 823 26,640 1,000 1,000 Total by Fund $ 410,784 $ 556,417 $ 790,539 $ 752,811 $ 701,664 101-40-4001-0000 Full Time Salaries 179,767 274,978 291,093 291,093 321,736 101-40-4002-0000 Part Time Salaries 54,655 - - - -
101-40-4004-0000 Overtime - - - -
101-40-4006-0000 Medicare 3,186 3,612 4,221 4,221 4,665 101-40-4008-6160 Retirement-PERS 1,900 2,600 3,800 3,800 3,800 101-40-4008-3080 Retirement-457 Plan 15,898 23,190 23,811 23,811 26,608 101-40-4010-0000 Cafeteria Benefit 32,934 50,598 49,074 49,074 61,373 101-40-4012-0000 Auto Allowance - - 2,400 2,400 -
101-40-4014-0000 Unemployment Insurance 11,769 - - - -
104-40-4004-0000 Public Works Overtime 3,808 1,883 6,300 4,133 6,552 104-40-4006-0000 Medicare 55 25 91 56 95
104-40-4010-0000 Cafeteria Benefits - 151 - 2,253 -
595-40-4015-0001 Workers' Comp Current Employee 2,026 823 11,091 1,000 1,000 595-40-4015-0002 Workers' Comp Past Employees 21,157 - 15,549 - - Total Personnel $ 327,155 $ 357,860 $ 407,430 $ 381,841 $ 425,829 101-40-4104-0000 Contract Engineering Services 10,966 122,421 240,000 240,000 160,000 101-40-4150-0000 Other Contract Services 10,307 7,719 7,570 8,200 8,450 101-40-4150-0500 Other Contract Services-IT 10,080 12,192 72,880 62,785 39,250 101-40-4260-0000 Damage to City Property Repair 21,723 13,097 15,039 15,000 20,000 101-40-4316-0000 Equipment Repair & Maintenance 94 3,650 5,460 4,220 4,570 101-40-4376-0000 Materials & Supplies 5,798 7,240 6,900 6,800 6,900
PARKS AND PUBLIC WORKS - ADMINISTRATION
FY 2024-25
Operating Budget Summary
Operating Budget Detail
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
PARKS AND PUBLIC WORKS - ADMINISTRATION
FY 2024-25
101-40-4396-0000 Memberships & Dues 2,735 2,711 3,710 3,685 5,075 101-40-4398-0000 Mileage - - 200 100 200
101-40-4468-0000 Staff Development 3,168 5,966 5,285 5,285 5,525 101-40-4480-0000 Travel & Meetings 2,960 4,299 6,500 5,840 6,300 101-40-4492-0003 Uniforms-PERSable 5,562 6,987 7,300 6,880 7,090 101-40-4492-0004 Uniforms-Safety 8,033 10,072 9,990 9,900 10,200 101-40-4500-9025 Utilities-Telecommunications 2,203 2,203 2,275 2,275 2,275 101-40-4508-0000 Vehicle Repair - - - - -
Total Services & Supplies $ 83,629 $ 198,557 $ 383,109 $ 370,970 $ 275,835 Total Operating Expenditures $ 410,784 $ 556,417 $ 790,539 $ 752,811 $ 701,664 FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:
Personnel 262,800 267,889 239,532 239,532 265,396
Services & Supplies 16,945 24,251 28,950 29,120 231,800 Total by Type $ 279,745 $ 292,140 $ 268,482 $ 268,652 $ 497,196 Expenditures by Fund:
101 General Fund 279,745 292,140 268,482 268,652 497,196 Total by Fund $ 279,745 $ 292,140 $ 268,482 $ 268,652 $ 497,196 101-42-4001-0000 Full Time Salaries 157,024 163,313 180,898 180,898 193,318 101-42-4004-0000 Overtime 5,635 4,574 1,545 1,545 2,000 101-42-4006-0000 Medicare 2,479 2,510 2,645 2,645 2,832 101-42-4008-3080 Retirement-457 Plan 1,200 2,600 2,400 2,400 2,400 101-42-4008-6160 Retirement-PERS 64,605 64,050 20,298 20,298 21,680 101-42-4010-0000 Cafeteria Benefit 31,257 30,242 31,046 31,046 42,466 101-42-4013-0000 Uniform Allowance 600 600 700 700 700
Total Personnel $ 262,800 $ 267,889 $ 239,532 $ 239,532 $ 265,396 101-42-4150-0000 Other Contract Services 7,347 9,146 10,450 12,050 213,350 101-42-4316-0000 Equipment Repair & Maintenance 2,595 9,423 10,250 9,450 10,200 101-42-4376-0000 Materials & Supplies 4,366 3,666 5,000 4,800 5,000 101-42-4452-0000 Small Tools 1,360 1,552 2,500 2,100 2,500 101-42-4508-0000 Vehicle Repair & Maintenance 1,277 464 750 720 750 101-42-4950-0001 Equipment Cost Allocation - - - -
Total Services & Supplies $ 16,945 $ 24,251 $ 28,950 $ 29,120 $ 231,800 Total Operating Expenditures $ 279,745 $ 292,140 $ 268,482 $ 268,652 $ 497,196 FY 2024-25
Operating Budget Summary
Operating Budget Detail
PARKS AND PUBLIC WORKS - FLEET
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:
Personnel - - - - -
Services & Supplies 290,641 224,626 332,710 312,115 348,720 Total by Type $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 Expenditures by Fund:
101 General Fund 290,641 221,126 302,710 282,115 310,220 246 Measure W Fund - 3,500 30,000 30,000 38,500
Total by Fund $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 101-44-4104-0000 Contracted Engineering NPDES 5,805 9,959 70,000 49,965 40,000 101-44-4150-0000 Other Contract Services 122,427 179,131 197,310 197,110 231,210 101-44-4150-5170 Other Contract Services-NPDES 17,545 23,081 23,300 22,965 24,600 101-44-4150-9020 Contracted Street Sweeping 136,951 - - - - 101-44-4460-5170 Special Expenses-NPDES 7,913 8,955 12,100 12,075 14,410 246-00-4150-0000 Other Contract Services - 3,500 - - 8,500 246-44-4460-5170 Special Expenses-NPDES - 30,000 30,000 30,000 Total Services & Supplies $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 Total Operating Expenditures $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 FY 2024-25
Operating Budget Summary
Operating Budget Detail
PARKS AND PUBLIC WORKS - SEWER
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:
Personnel 588,257 623,458 561,220 561,220 608,980
Services & Supplies 277,422 459,914 562,632 446,670 572,300 Total by Type $ 865,679 $ 1,083,372 $ 1,123,852 $ 1,007,890 $ 1,181,280 Expenditures by Fund:
101 General Fund 865,679 1,083,372 1,123,852 1,007,890 1,181,280 215 Prop. C Transit Fund - - - - -
Total by Fund $ 865,679 $ 1,083,372 $ 1,123,852 $ 1,007,890 $ 1,181,280 101-48-4001-0000 Full Time Salaries 351,750 378,968 415,395 415,395 450,455 101-48-4002-0000 Part Time Wages - - -
101-48-4004-0000 Overtime 29,582 27,333 - - -
101-48-4006-0000 Medicare 5,492 5,802 6,023 6,023 6,532 101-48-4008-3080 Retirement-457 Plan 2,400 3,900 7,400 7,400 7,400 101-48-4008-6050 Retirement-PARS - - -
101-48-4008-6160 Retirement-PERS 125,275 127,372 50,342 50,342 54,698 101-48-4010-0000 Cafeteria Benefit 72,508 78,433 80,310 80,310 88,145 101-48-4013-0000 Uniform Allowance 1,250 1,650 1,750 1,750 1,750 Total Personnel $ 588,257 $ 623,458 $ 561,220 $ 561,220 $ 608,980 101-48-4150-0000 Other Contract Services 51,313 88,633 182,500 66,700 185,900 101-48-4150-9020 Contracted Street Sweeping - 145,818 153,820 155,000 162,750 101-48-4316-0000 Equipment Repair & Maintenance 1,596 2,152 1,750 2,000 2,200 101-48-4376-0000 Materials & Supplies 81,788 75,982 77,800 55,030 61,700 101-48-4376-9242 Traffic Commission Enhancements - - - - 101-48-4452-0000 Small Tools 565 891 1,000 890 -
101-48-4500-1980 Utilities-Electricity 117,959 114,484 122,212 144,500 136,200 101-48-4500-9025 Utilities-Telecommunications - - - -
101-48-4508-0000 Vehicle Repair & Maintenance 24,201 31,954 23,550 22,550 23,550 101-48-4950-0001 Equipment Cost Allocation - - - -
215-48-4150-0000 Other Contract Services - - - -
Total Services & Supplies $ 277,422 $ 459,914 $ 562,632 $ 446,670 $ 572,300 FY 2024-25
Operating Budget Summary
Operating Budget Detail
PARKS AND PUBLIC WORKS - STREETS
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25
PARKS AND PUBLIC WORKS - STREETS
Total Operating Expenditures $ 865,679 $ 1,083,372 $ 1,123,852 $ 1,007,890 $ 1,181,280 FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:
Personnel 327,357 393,429 383,809 383,809 433,092
Services & Supplies 174,017 143,190 195,179 234,552 204,611 Total by Type $ 501,374 $ 536,619 $ 578,988 $ 618,361 $ 637,703 Expenditures by Fund:
101 General Fund 495,073 527,478 578,988 600,936 637,703 221 SB1383 Grant - 3,482 - 17,000 -
281 Donations Fund 6,301 5,659 - 425 -
Total by Fund $ 501,374 $ 536,619 $ 578,988 $ 618,361 $ 637,703 101-50-4001-0000 Full Time Salaries 185,631 227,877 266,528 266,528 275,320 101-50-4002-0000 Part Time Wages 104 - - - 19,547
101-50-4004-0000 Overtime 2,158 4,306 500 500 500
101-50-4006-0000 Medicare 2,576 3,155 3,872 3,872 4,283 101-50-4008-3080 Retirement-457 Plan 1,100 900 3,600 3,600 3,600 101-50-4008-6050 Retirement-PARS 4 - - - 733
101-50-4008-6160 Retirement-PERS 75,086 77,612 28,108 28,108 28,617 101-50-4010-0000 Cafeteria Benefit 56,421 78,604 80,151 80,151 99,092 101-50-4013-0000 Uniform Allowance 375 975 1,050 1,050 1,400 101-50-4014-0000 Unemployment Payments 3,902 - - - -
101-50-4015-0000 Workers' Comp Current Employee - - - - Total Personnel $ 327,357 $ 393,429 $ 383,809 $ 383,809 $ 433,092 101-50-4150-0000 Other Contract Services 32,785 9,025 11,500 9,950 11,000 101-50-4206-0000 Building Repair & Maintenance - - - - - 101-50-4316-0000 Equipment Repair & Maintenance - - 500 500 500 101-50-4376-0000 Materials & Supplies 22,044 25,931 25,700 19,550 22,600 101-50-4404-0000 Plants 4,251 3,803 5,000 5,050 5,000
101-50-4452-0000 Small Tools 962 25 750 750 -
101-50-4500-4950 Utilities-Natural Gas 1,365 524 775 550 575 101-50-4500-9025 Utilities-Telecommunications 2,016 2,174 2,050 2,200 2,275 FY 2024-25
Operating Budget Summary
Operating Budget Detail
PARKS AND PUBLIC WORKS - PARKS
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25
PARKS AND PUBLIC WORKS - PARKS
101-50-4500-9460 Utilities-Water 90,178 72,365 138,704 169,577 153,661 101-50-4508-0000 Vehicle Repair & Maintenance 14,115 20,202 10,200 9,000 9,000 101-50-4950-0001 Equipment Cost Allocation - - - - -
221-50-4376-000 Supplies - 3,482 - 17,000 -
281-50-4206-9400 Bldg. Rep & Maint-War Memorial - - 425 - 281-50-4399-0000 Non-Capitalized Equipment 6,301 5,659 - - - Total Services & Supplies $ 174,017 $ 143,190 $ 195,179 $ 234,552 $ 204,611 Total Operating Expenditures $ 501,374 $ 536,619 $ 578,988 $ 618,361 $ 637,703 FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:
Personnel 418,809 494,707 480,842 480,842 512,735
Services & Supplies 575,527 608,580 752,242 821,152 725,732 Total by Type $ 994,336 $ 1,103,287 $ 1,233,084 $ 1,301,994 $ 1,238,467 Expenditures by Fund:
101 General Fund 994,336 1,103,287 1,233,084 1,301,994 1,238,467 Total by Fund $ 994,336 $ 1,103,287 $ 1,233,084 $ 1,301,994 $ 1,238,467 101-52-4001-0000 Full Time Salaries 258,903 305,910 342,957 342,957 372,867 101-52-4002-0000 Part-Time Wages - - - -
101-52-4004-0000 Overtime 20,930 14,922 4,000 4,000 4,000 101-52-4006-0000 Medicare 3,964 4,468 5,031 5,031 5,465 101-52-4008-3080 Retirement-457 Plan 1,100 2,600 4,800 4,800 4,800 101-52-4008-6160 Retirement-PERS 74,484 76,572 32,951 32,951 36,226 101-52-4010-0000 Cafeteria Benefit 58,953 89,260 89,703 89,703 87,977 101-52-4013-0000 Uniform Allowance 475 975 1,400 1,400 1,400 Total Personnel $ 418,809 $ 494,707 $ 480,842 $ 480,842 $ 512,735 101-52-4150-0000 Other Contract Services 344,564 375,879 416,860 411,000 349,340 101-52-4316-0000 Equipment Repair & Maintenance 1,915 1,000 1,000 550 1,000 101-52-4376-0000 Materials & Supplies 9,044 10,862 10,310 10,200 11,100 101-52-4404-0000 Plants 3,990 4,309 4,500 3,550 4,000
101-52-4452-0000 Small Tools 27 750 750 550 -
101-52-4500-9460 Utilities-Water 198,544 183,456 303,447 381,222 345,442 101-52-4508-0000 Vehicle Repair & Maintenance 17,443 32,324 15,375 14,080 14,850 101-52-4950-0001 Equipment Cost Allocation - - - -
Total Services & Supplies $ 575,527 $ 608,580 $ 752,242 $ 821,152 $ 725,732 Total Operating Expenditures $ 994,336 $ 1,103,287 $ 1,233,084 $ 1,301,994 $ 1,238,467 FY 2024-25
Operating Budget Summary
Operating Budget Detail:
PARKS AND PUBLIC WORKS - GROUNDS
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:
Personnel - - - - -
Services & Supplies 194,603 225,438 278,530 274,160 289,190 Total by Type $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 Expenditures by Fund:
101 General Fund 194,603 225,438 278,530 274,160 289,190 Total by Fund $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 101-53-4150-0000 Other Contract Services 106,553 127,903 145,175 141,950 149,115 101-53-4206-0000 Building Repair & Maintenance 59,135 67,654 97,845 96,700 101,100 101-53-4376-0000 Materials & Supplies 28,915 29,881 35,010 35,010 38,475 101-53-4508-0000 Vehicle Repair & Maintenance - - 500 500 500 Total Services & Supplies $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 Total Operating Expenditures $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 FY 2024-25
Operating Budget Summary
Operating Budget Detail
PARKS AND PUBLIC WORKS - BLDG MAINT.