TO: Philippe Eskandar, City Manager
FROM: John Incontro, Police Chief
Aaron Blonde’, Police Commander
Naved Qureshi, Police Commander
Angelica Gonzalez, Records Manager
Cheryl Baratta, Management Analyst
DATE: April 25, 2025
SUBJECT: BUDGET SUBMISSION FOR FY 2025-26
POLICE DEPARTMENT
YEAR-END SUMMARY (FY 2024-25 BUDGET VS ESTIMATED)
FY 2024-25 FY 2024-25
Bud. Vs
Est.
Bud. Vs
Est.
Description Budget Estimated Diff $$ Diff %%
Personnel $ 9,627,463 $ 9,334,061 $ (293,402) -3.0%
Services & Supplies 1,053,000 979,854 (73,146) -6.9%
Total: $10,680,463 $10,313,915 $(366,548) -3.4%
The Department is anticipated to end the fiscal year with savings of $366,548 below the current budget. The primary reasons are listed below:
• Department will not be filling one vacant police officer position and one vacant part-time police cadet position, for a savings of approximately $185k.
• Budget savings in Services and Supplies were primarily due to Non-Capitalized Equipment ($9k), Travel & Meetings ($5k), Recruitment ($11k), Uniforms ($18k) and POST training ($15k).
FY 2025-26 PROPOSED BUDGET
FY 2024-25 FY 2025-26
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 9,627,463 $ 9,663,354 $ 35,891 0.4%
Services & Supplies 1,053,000 1,084,058 31,058 2.9%
Total: $10,680,463 $ 10,747,412 $ 66,949 0.6%
Personnel
Personnel proposed budget is $9,663,354 which represents a $35,891 or 0.4% increase from current budget.
Services & Supplies
Services & Supplies proposed budget for FY 2025-26 is $1,084,058 which represents a $31,058 or 2.9% increase from the current budget. Areas of the budget that had changes are detailed below:
• A decrease of $5,560 to account #103-30-4150-0500 (Other Contract Services - IT) is due to the elimination of WatchGuard’s reoccurring fees with the implementation of the LensLock Body Worn Camera program and accompanied updated in-car video system contract. • A decrease of $2,700 to account #103-30-4150-0000 (Other Contract Services) for a reduction in the annual contract fee from $15,000 to $12,300 for Phoenix Group parking citation processing.
• A decrease of $4,700 to account #2333-30-4150-0500 (Other Contract Services – IT) for the reduction in the annual contract fee from $11,360 to $6,660, for InTime Scheduling & Time Keeping Software.
• A budget reduction of $5,500 to account #103-30-4376-0000 (Materials & Supplies) moving $3,000, over to increase the budget for Community Relations -Materials & Supplies to $8,500 (account #103-30-4376-0200).
• A budget reduction of $3,225 to account #103-30-4480-0000 (Travel & Meetings) to reflect FY 2024-25 estimated actuals and focus on in-service and virtual training programs. • A budget reduction of $3,000 to account #103-30-4492-0004 (Uniforms-Safety) to reflect the safety related equipment needs in the upcoming fiscal year. • An increase of $3,000 to account #103-30-4376-0175 (Ammunition) to ensure sufficient ammunition for training and equipment needs for three new probationary officers. • An increase of $2,465 to account #103-30-4500-9025 (Utilities & Telecommunications) due to rate and usage increases.
• An increase of $15,000 to account #103-30-4508-0000 (Vehicle Repair & Maintenance) due to anticipated increases in the cost of fuel and vehicle parts and service.
ATTACHMENTS
A. Department Narrative (Purpose, Description, FY 2024-25 Accomplishments, FY 2025-26 Objectives, Operational Dashboard)
B. Department Organizational Chart
C. Department Tie-Out Sheets
DEPARTMENT PURPOSE
The mission statement of the San Marino Police Department is that we are an ethical policing organization that prevents crime and fosters a feeling of safety in our community.
DEPARTMENT DESCRIPTION
The Department is comprised of 43.5 full and part-time personnel. Of the 43.5 personnel, the Department has 32 sworn officers and 11.5 civilian staff. The San Marino Police Department is led by a Chief of Police, two Bureau Commanders, and a civilian Administrative Manager. The officers are assigned to patrol or detective functions along with collateral administrative duties.
Working with the community and City staff, the Department provides a full-range of services to the community. The services include:
• Responding to calls for service, traffic collision investigation, and enforcement • Proactive patrolling of residential and commercial areas of the City • Ensuring our personnel treat all people with compassion and respect • Providing a strong community focused approach to the reduction of crime and maintaining community partnerships with residents, businesses, and visitors • Ensuring the community has a feeling of safety
• Working with residents, businesses, community groups, and other City departments toward the goal of crime reduction and public safety
• Working in partnership with the San Marino Unified School District to ensure the safety of students, staff, and faculty
• Investigating all crimes that result in filing appropriate and just charges with the Office of the District Attorney
• Providing a variety of community engagement programs, such as Coffee with a Cop, Town Hall meetings, Donuts with Dispatch, National Night Out and other community programs
FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Hired three new probationary police officers, a part-time records clerk, and an administrative assistant, who is in the background process. • Increased community meetings and social media outreach • Implemented the Unmanned Aircraft System (UAS) Program, recently utilized to assess damage from the January 2025 Windstorm
• Implemented the Body Worn Camera (BWC) Program equipping each officer with a BWC • Implemented InTime scheduling software to improve timekeeping and audit capabilities • Decreased Hit & Run traffic collisions by 19.04% YTD. • Held 40 California Office of Traffic Safety (OTS) details that included DUI Checkpoints, Walking School Bus, and special directed traffic enforcement • Held approximately 11 recruitment and testing events for vacant Officer and Dispatcher positions
POLICE DEPARTMENT
• Conducted detective special assignment testing, and promotional testing for an anticipated Corporal vacancy
• Successfully passed a California Department of Justice audit for proper access to criminal history
FISCAL YEAR 2025-26 OBJECTIVES
• Fill two vacant dispatcher positions
• Decrease traffic collisions by 10%
• Decrease residential burglaries by 10%
• Update the Police Department Mobile Command Post with Satellite Communications capability through grant funding
OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – March)
FY 2024-25
Year to Date
(July – March)
Residential Burglaries 76 54 59
Larcenies 103 79 88
Traffic Citations 2,892 2,039 1,273
Community Meetings 47 32 47
Police Chief
Administrative
Support
Administrative
Manager
Police
Dispatchers
(5)
Records
Clerk
Records
Clerk (P/T)
Support Services
Police
Commander
Detectives
Police
Sergeant
Police
Officer (3)
Operation
Police
Commander
Team 1
Police
Sergeant
Police
Corporal
Police
Officer
(3)
Team 2
Police
Sergeant
Police
Corporal
Police
Officer
(4)
Team 3
Police
Sergeant
Police
Corporal
Police
Officer
(3)
Team 4
Police
Sergeant
Police
Corporal
Police
Officer
(4)
(Traffic
Division)
Motors (2)
Administrative Sergeant
Police
Cadets (4)
Administrative Assistant
Police Department
Management Analyst
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Amended
Budget
Estimated Proposed
Full-Time
Police Chief 1.00 1.00 1.00 1.00 1.00
Police Commander 2.00 2.00 2.00 2.00 2.00
Police Records Manager 1.00 1.00 1.00 1.00 1.00
Management Analyst - 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 1.00 1.00
Dispatcher/Clerk 5.00 5.00 5.00 5.00 5.00
Officer 17.00 19.00 19.00 19.00 19.00
Corporal 4.00 4.00 4.00 4.00 4.00
Sergeant 6.00 6.00 6.00 6.00 6.00
Records Clerk 1.00 1.00 1.00 1.00 1.00
Part-Time
Records Clerk - 0.50 0.50 0.50 0.50
Cadet 2.00 2.00 2.00 2.00 2.00
Parking Enforcement Officers - - - -
Total Full-Time FTE 38.00 41.00 41.00 41.00 41.00
Total Part-Time FTE 2.00 2.50 2.50 2.50 2.50
Department Total FTE 40.00 43.50 43.50 43.50 43.50
Expenditures by Type:
Personnel 7,568,215 8,377,202 9,627,463 9,334,061 9,663,354 Services & Supplies 873,500 949,151 1,053,000 979,854 1,084,058 Total by Type $ 8,441,716 $ 9,326,353 $ 10,680,463 $ 10,313,915 $ 10,747,412 Expenditures by Fund:
103 Public Safety Fund 7,998,033 8,745,320 9,652,432 9,314,884 9,801,513 104 4th of July Fund 4,899 11,795 15,139 15,139 6,541
207 Prop A Fund - 51,990 70,000 70,000 256,523
223 OTS Grant Fund 3,820 19,642 9,375 9,375 -
228 Bodyworn Camera Grant - - - - 18,053
233 COPS Fund 70,832 70,832 143,110 114,110 246,554
281 Donations Fund 35,703 - 10,500 10,500 -
595 Workers' Compensation Fund 328,430 426,774 779,907 779,907 418,228 Total by Fund $ 8,441,716 $ 9,326,353 $ 10,680,463 $ 10,313,915 $ 10,747,412 GL # Personnel
103-30-4001-0000 Full Time Salaries 3,922,656 4,329,106 5,174,099 4,566,687 5,205,642 103-30-4002-0000 Part Time Wages 35,549 52,258 117,162 108,100 94,305 103-30-4004-0000 Overtime 697,560 731,602 323,487 638,683 500,000 103-30-4004-0002 Overtime-Support (475) - 11,000
103-30-4006-0000 Medicare 63,238 69,197 81,704 81,704 81,830 103-30-4008-3080 Retirement - 457 Plan 16,675 23,825 50,000 50,000 54,200 103-30-4008-6050 Retirement-PARS 1,256 1,878 4,394 4,394 3,536 103-30-4008-6160 Retirement-PERS 1,732,758 1,828,502 877,576 877,576 829,044
POLICE DEPARTMENT
FY 2024-25
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Amended
Budget
Estimated Proposed
POLICE DEPARTMENT
FY 2024-25
103-30-4008-6161 Retirement-PERS UAL - 1,284,908 1,281,784 1,464,068 103-30-4010-0000 Cafeteria Benefit 634,033 783,868 856,162 856,162 952,460 103-30-4013-0000 Uniform Allowance 32,000 30,500 34,500 34,500 33,500 103-30-4014-0000 Unemployment Payments - - - -
103-30-4015-0000 Workers' Compensation Salaries 95,818 71,303 - - - 103-30-4401-0000 Outside Services - - -
104-30-4002-0000 Part Time Wages - - -
104-30-4004-0000 Police Overtime 3,546 11,626 12,064 12,064 6,448 104-30-4006-0000 Medicare 46 169 175 175 93
104-30-4008-6160 Retirement-PERS 548 - 1,400 1,400 -
104-30-4010-0000 Cafeteria Benefit 759 - 1,500 1,500 -
207-30-4010-0000 Overtime (Walking School Bus) 1,990 20,000 20,000 20,000 223-30-4004-0000 Overtime 3,820 14,407 8,300 8,300 -
223-30-4006-0000 Medicare - 197 125 125 -
595-30-4015-0001 Workers' Comp Current Employee 248,293 344,255 419,728 419,728 327,228 595-30-4015-0002 Workers' Comp Past Employee 80,137 82,519 360,179 360,179 91,000 Total Personnel $ 7,568,215 $ 8,377,202 $ 9,627,463 $ 9,334,061 $ 9,663,354 GL # Services & Supplies
103-30-4150-0000 Other Contract Services 376,262 418,737 447,487 428,423 197,199 103-30-4150-0500 Other Contract Services-IT 41,082 57,229 53,899 62,915 48,486 103-30-4204-0000 Books & Periodicals 149 605 - - -
103-30-4316-0000 Equipment Repair & Maintenance 21,216 30,662 48,014 47,348 27,900 103-30-4376-0000 Materials & Supplies 16,492 14,574 14,850 9,830 10,300 103-30-4376-0200 Community Relations-M&S 7,052 6,747 5,500 6,628 8,500 103-30-4376-0175 Ammunition 11,942 11,831 9,500 10,090 12,500 103-30-4396-0000 Memberships & Dues 4,726 4,198 5,660 4,278 5,598 103-30-4399-0000 Non-capitalized Equipment 21,647 13,890 8,500 - - 103-30-4412-0000 Postage 153 126 300 200 200
103-30-4415-0000 POST Training 40,369 29,819 45,000 30,000 40,000 103-30-4420-0000 Printing 2,575 2,855 2,250 1,111 1,425 103-30-4436-0000 Recruitment 29,427 29,303 - 20,000 20,000 103-30-4468-0000 Staff Development 23,572 26,685 27,900 20,000 20,000 103-30-4480-0000 Travel & Meetings 14,232 21,738 13,245 8,819 10,020 103-30-4492-0000 Uniforms 168 - - - -
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Amended
Budget
Estimated Proposed
POLICE DEPARTMENT
FY 2024-25
103-30-4492-0003 Uniforms-PERSable 23,994 15,910 25,000 7,500 25,000 103-30-4492-0004 Uniforms-Safety 2,162 4,390 8,000 4,400 5,000 103-30-4500-4950 Utilities-Natural Gas 2,938 1,055 1,000 1,000 1,000 103-30-4500-9025 Utilities-Telecommunications 29,917 30,328 32,335 32,335 34,800 103-30-4508-0000 Vehicle Repair & Maintenance 96,891 102,599 100,000 109,417 115,000 103-30-4950-0001 Equipment Cost Allocation - - - - -
207-30-4150-0000 Other Contract Services - 50,000 50,000 50,000 236,523 223-30-4376-0000 Materials & Supplies - 4,179 950 950 - 223-30-4468-0000 Staff Development - 859 - - -
228-30-4399-0000 Non-capitalized Equipment - - - - 18,053 233-30-4150-0500 Other Contract Services-IT - - 11,360 11,360 131,660 233-30-4150-9470 Other Contract Services-CAD RMS 70,832 70,832 100,000 71,000 71,000 233-30-4399-0000 Non-capitalized Equipment - - - 43,894 233-30-4436-0000 Recruitment - - 31,750 31,750 -
281-30-4376-0000 Materials & Supplies 23,372 - - - -
281-30-4399-0000 Donation Fund -Non-Cap Equipment 12,331 - 10,500 10,500 - Total Services & Supplies $ 873,500 $ 949,151 $ 1,053,000 $ 979,854 $ 1,084,058 Total Operating Expenditures $ 8,441,716 $ 9,326,353 $ 10,680,463 $ 10,313,915 $ 10,747,412