AGENDA – MAY 21, 2025 PAGE 1 of 4
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
SPECIAL MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, MAY 21, 2025 AT 7:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do its best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Written public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting. Written public comment received by 3:00 p.m. will AGENDA – MAY 21, 2025 PAGE 2 of 4
be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will also be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments.
Once the Mayor calls for Zoom comments, they will be read in the order received. No further Zoom comments will be read after the conclusion of public comment for that item.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, and Mayor Shepherd Romey
POSTING OF AGENDA
The special meeting agenda is posted 24 hours prior to each special meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The special meeting agenda is also posted on the City’s website: www.SanMarinoCA.gov
NEW BUSINESS
1. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARINO 1) DETERMINING THAT THE AWARD OF A SOLID WASTE AND
RECYCLING AGREEMENT IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA), 2) AWARDING AN
AGREEMENT TO VALLEY VISTA SERVICES, INC. FOR THE COLLECTION,
TRANSPORTATION, PROCESSING AND DIVERSION OF MUNICIPAL
SOLID WASTE, RECYCLABLE MATERIALS, FOOD SCRAPS, YARD
TRIMMINGS, CONSTRUCTION AND DEMOLITION DEBRIS AND OTHER
MATERIALS AND FOR THE COLLECTION, TRANSPORTATION AND
DISPOSAL OF MUNICIPAL SOLID WASTE FOR A TEN (10) YEAR PERIOD BEGINNING MAY 31, 2025, AND TERMINATING JUNE 30, 2035; 3)
AUTHORIZING THE MAYOR TO SIGN THE SOLID WASTE AND
RECYCLING AGREEMENT ON BEHALF OF THE CITY, AND 4) DIRECTING
STAFF TO SET A PUBLIC HEARING TO ADOPT THE PROPOSED RATES IN ACCORDANCE WITH PROPOSITION 218
AGENDA – MAY 21, 2025 PAGE 3 of 4
Recommendation: Staff recommends the City Council adopt a Resolution 1) determining that the award of a Solid Waste and Recycling Agreement is exempt from the California Environmental Quality Act (CEQA), 2) awarding an Agreement to Valley Vista Services, Inc. for the Collection, Transportation, Processing and Diversion of Municipal Solid Waste, Recyclable Materials, Food Scraps, Yard Trimmings, Construction and Demolition Debris and Other Materials and for the Collection, Transportation, Processing and Disposal of Municipal Solid Waste for a ten (10) year period beginning May 31, 2025, and terminating June 30, 2035, 3) authorizing the Mayor to sign the Solid Waste and Recycling Agreement on behalf of the City, and 4) directing staff to set a Public Hearing to adopt proposed rates in accordance with Proposition 218. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt a Resolution of the City Council of the City of San Marino 1) determining the award of a Solid Waste and Recycling Agreement exempt from review under the California Environmental Quality Act (CEQA) pursuant to Sections 15301, 15302, and 15061(b)(3) of Title 14, Chapter 3 of the California Code of Regulations, 2) awarding the Agreement to Valley Vista Services, Inc. for the Collection, Transportation, Processing and Diversion of Municipal Solid Waste, Recyclable Materials, Food Scraps, Yard Trimmings, Construction and Demolition Debris and Other Materials and for the Collection, Transportation, Processing and Disposal of Municipal Solid Waste for a ten (10) year period beginning May 31, 2025, and terminating June 30, 2035, 3) authorizing the Mayor to sign the Solid Waste and Recycling Agreement on behalf of the City, and 4) directing staff to set a Public Hearing to adopt proposed rates in accordance with Proposition 218.”
2. 1) DETERMINE THE AWARD OF A STREET SWEEPING CONTRACT IS
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(CEQA), 2) APPROVE AN AGREEMENT WITH NATIONWIDE
ENVIRONMENTAL SERVICES FOR CITYWIDE STREET SWEEPING
SERVICES FOR A FOUR (4) YEAR TERM BEGINNING JUNE 1, 2025 AND ENDING JUNE 30, 2029 IN THE AMOUNT OF $570,390 ANNUALLY, WITH AN ANTICIPATED DISCOUNTED ANNUAL COST OF $508,530
CONTINGENT UPON THE AWARD OF THE CITY’S WASTE HAULING
AGREEMENT TO VALLEY VISTA SERVICES, INC., AND 3) AUTHORIZE
THE MAYOR TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY Recommendation: Staff recommends that the City Council 1) determine the award of a street sweeping contract is exempt from the California Environmental Quality Act (CEQA), 2) approve an agreement with Nationwide Environmental Services for Citywide Street Sweeping Services for a four (4) year term beginning June 1, 2025 and ending June 30, 2029 in the amount of $570,390 with an anticipated discounted cost of $508,530 contingent upon the award of the City’s waste hauling agreement to Valley Vista Services, Inc., and 3) authorize the Mayor to execute the agreement on behalf of the City. If the Council concurs, an appropriate motion would be. “I move to 1) determine the award of a street sweeping contract is exempt from the California Environmental Quality Act (CEQA), 2) approve an agreement with Nationwide Environmental Services for Citywide Street Sweeping Services for a four (4) year term beginning June 1, 2025 and ending June 30, 2029 in the amount of $570,390 with an anticipated discounted cost of $508,530 contingent upon the award AGENDA – MAY 21, 2025 PAGE 4 of 4
of the City’s waste hauling agreement to Valley Vista Services, Inc., and 3) authorize the Mayor to execute the agreement on behalf of the City.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
ADJOURNMENT
Posted: 5/20/2025 ALISON WALKER
CITY CLERK