Final Attachments A-AA Combined 05202025pm FNL — San Marino City Council, May 21, 2025 (part 2 of 2)

ATTACHMENT N
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1. Characterization Protocols for Divertible Materials and MSW Note: As used herein, “stream” refers to Single Family Residential, Residential Estates, Commercial or Multi-Family “streams”. “Component” refers to the type of material:

Recyclable Materials, Source-Separated Yard Trimmings, Source-Separated Food Scraps, Co-collected Food Scraps/Yard Trimmings, MSW, or Construction and Demolition Debris.

PILOT WASTE CHARACTERIZATIONS: As described in the Agreement, the Contractor shall implement a pilot-scale three stream (MSW, Single-stream Recyclables, and Cocollected Food Scrap and Yard Trimmings) program for at least 200 households on or before March 1, 2026. Prior to implementing the pilot-scale waste characterization, between January 1 – Feb 28, 2026, Contractor shall conduct a targeted ‘baseline’ waste characterization of the MSW stream of the neighborhood/routes targeted for the pilot program using the protocols set forth in this Attachment N. During the month of June 2026, after the pilot program has been active for 2 months, Contractor shall conduct a subsequent waste characterization study of all three streams (MSW, Single-stream Recyclables, and Co-collected Food Scrap and Yard Trimmings) for the neighborhood/route that is participating in the pilot scale co-collected food scrap and yard trimmings collection program. The results from the baseline and subsequent waste characterizations shall be included in the Contractor’s quarter 2 2026 Quarterly Report to the City. The pilot waste characterizations conducted between January 1 and June 30, 2026, and describe herein, shall not be used to evaluate the City’s contamination levels as described in the new Agreement, Article 10 but rather to determine contamination levels for informational purposes to plan and/or modify programs, assist customers with contamination minimization, and for public education and outreach planning, dissemination and targeting.

BASELINE WASTE CHARACTERIZATIONS: With the exception of the pilot waste characterizations described above, waste characterizations as described in this Attachment N shall begin January 1, 2027. The waste characterizations conducted from January 1, 2027 through December 31, 2027 shall not be used to evaluate the City’s contamination levels as described in the new Agreement, Article 10, but rather to determine contamination levels for informational purposes in order to plan and/or modify programs, assist customers with contamination minimization, and for public education and outreach planning, dissemination and targeting.

The results of the waste characterizations and audits completed January 1, 2027 through December 31, 2027, shall be included in the monthly reports to the City and in the City’s CalRecycle Implementation Record.

ATTACHMENT N
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1a. Characterization Protocol for Recyclable Materials Being Delivered to Clean MRF
The following protocol will be used to conduct characterizations at the Clean MRF(s) where the following material components are processed:
• Residential Single Family Stream – Recyclable Materials component • Residential Estate Stream - Recyclable Materials component • Commercial Stream – Recyclable Materials component
• Multi-Family Stream - Recyclable Materials component
Timing: Characterization studies shall be conducted two (2) times each year of the Term for the Recyclable Materials stream so that each study selects a sample during the ‘high season’ (June through September) and during the ‘low season’ (October through May) as shown in the table provided as Exhibit N-1 to this Attachment (Note: The quarters refer to calendar year quarters as noted in the footnote in Exhibit N-1). The first characterization shall take place beginning Quarter 1, 2027. The timing for when the characterization studies are conducted shall be staggered so that after two (2) years, one (1) characterization shall have taken place during each calendar quarter, with two (2) characterizations completed during the high season and two (2) during the low season.

Residential (Single Family and Estates) Scheduling Example: For example, beginning in Calendar Year 2027 (1/1/2027 – 12/31/2027), the Contractor shall conduct one (1) characterization study of Recyclable Materials in Calendar Quarter 1, 2027 (low season) and Calendar Quarter 3, 2027 (high season). In Calendar Year 2028 (1/1/2028 – 12/30/2028), the Contractor shall conduct one (1) characterization study of Recyclable Materials in Calendar Quarter 4, 2028 (low-season) and Calendar Quarter 2, 2028 (high season).

Commercial Scheduling example: For Calendar Year 2027 (1/1/2027 – 12/31/2027), the Contractor shall conduct one (1) Commercial characterization study of the Singlestream Recyclable Materials stream in Calendar Quarter 1, 2027 (low season) and one (1) during Calendar Quarter 2, 2027 (high season). In Calendar Year 2028 (1/1/2028 – 12/31/2028), the Contractor shall conduct one (1) characterization study of the Commercial Single-stream Recyclable Materials stream in Calendar Quarter 4, 2028 (low-season) and Calendar Quarter 3, 2028 (high season).

Multi-Family Scheduling example: For Calendar Year 2027 (1/1/2027 – 12/31/2027), if there are any Multi-Family units constructed and occupied in the City, the Contractor shall conduct one (1) Multi-Family characterization study of the Single-stream Recyclable Materials stream in Calendar Quarter 1, 2027 (low season) and one (1) during Calendar Quarter 2, 2027 (high season). In Calendar Year 2028 (1/1/2028 – 12/31/2028), the Contractor shall conduct one (1) characterization study of the Multi-Family Single-stream Recyclable Materials stream in Calendar Quarter 4, 2028 (low-season) and Calendar Quarter 2, 2028 (high season). These dates shall be adjusted based on the date of the City’s issuance of the Multi-Family Property’s Certificate of Occupancy.

ATTACHMENT N
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See Exhibit N-1. for the schedule of characterization studies that shall be conducted during the Term of the Agreement.

Methodology:

Residential sampling protocol: For each Residential characterization study, loads shall be sampled only from Recyclable Materials Collected from Residences. Since the Contractor provides back-yard services (BYS) to all Residential accounts, the sampling collection methodologies included below must be closely coordinated with Collection operations to ensure the sampling team has access to Carts in Residents’ side and backyards.

Contractor shall sample only full Residential Carts. A ‘full’ cart is defined as seventy-five percent (75%) or more Cart capacity utilization. Samples shall be collected using one of the following options:
1) a box truck;
2) a flat-bed vehicle, or;
3) a dedicated back-yard service (BYS) collection vehicle during the service day for that geographic area that only collects samples for the purposes of conducting the characterization study.

NOTE: If Contractor is using a box truck or flat-bed vehicle to collect samples and will be removing the Cart from the premises (options 1 and 2 above), Contractor shall immediately replace each full Residential Cart that is Collected, with a clean Cart of the identical size, type and color. The clean replacement cart shall include a ‘hang-tag’ notifying the resident that their Cart was taken by Contractor and replaced with an identical Cart on the day of the characterization study and the reason why the Contractor is conducting the characterization. The notice(s) shall include Contractor’s telephone number, web site address, assurances that any of the Residents’ private information that may be found in the Cart will be kept confidential by Contractor, and at least one (1) social media method for Residents to obtain additional information, ask questions and receive answers from Contractor concerning the characterization. The protocols described herein for Cart removal and ‘hang tags’ are not required if the Contractor chooses to collect samples using option 3 above (a dedicated BYS collection vehicle to collect samples). If Option 3 is selected, and the requisite number of samples cannot fit into a single BYS vehicle, the Contractor will be required to consolidate the contents of the full Carts that will be sampled during the waste characterization into a roll-off box or front-end loader for transport to the sorting location.

ATTACHMENT N
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Residential Estate sampling protocol: For each Residential Estate characterization study, loads shall be sampled only from Recyclable Materials Collected from Estate Residences. Residential Estate Customers generate large volumes of Materials and make use of both Carts and Bins for collection. To collect samples for Residential Estate Characterizations, Contractor shall service only Residential Estate Customers along a regularly scheduled route. The segregated load containing Recyclable Materials collected from Residential Estates shall be taken to a facility and dumped on the tipping floor to be sorted, as described in the ‘Sorting Protocol’ section.

Commercial sampling protocol: For each Commercial characterization study, loads shall be sampled only from Recyclable Materials Collected from Commercial Businesses.

To collect samples for Commercial Waste Characterizations, Contractor shall service only Commercial Bin Customers along a regularly scheduled route. The segregated load containing Recyclable Materials collected from Commercial Premises shall be taken to a facility and dumped on the tipping floor to be sorted, as described in the ‘Sorting Protocol’ section.

Multi-Family sampling protocol: For each Multi-Family characterization study, which will begin within nine months of the date that the City’s Certificate of Occupancy is issued for that Multi-Family property. Loads shall be sampled only from Recyclable Materials Collected from Multi-Family accounts. To collect samples for Multi-Family Waste Characterizations, Contractor shall service only Multi-Family Bin Customers along a regularly scheduled route. The segregated load containing Recyclable Materials collected from Multi-Family Premises shall be taken to a facility and dumped on the tipping floor to be sorted, as described in the ‘Sorting Protocol’ section.

Sample Selection Protocol for Residential, Residential Estate, Commercial, and Multi-Family Containers:

The following number of samples (i.e. full Carts or Bins) per sampled route shall be Collected as applicable to the sizes of San Marino routes:

1. For routes that service less than 1,500 generators per week the study shall include a minimum of 25 samples.

2. For routes that service 1,500-3,999 generators per week the study shall include a minimum of 30 samples.

3. For routes that service 4,000- 6,999 generators per week the study shall include a minimum of 35 samples.

4. For routes that service 7,000 or more generators per week the study shall include a minimum of 40 samples.

The characterization study shall include samples taken from different areas in the City along the sampled route that are representative of different neighborhoods and business districts in the City. Samples (i.e. “full” Carts, or Bins, as defined herein) may be gathered on a single day or on multiple service days over the course of the week, provided the

ATTACHMENT N
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above-described total minimum number of samples are collected from the route. A minimum of thirty (30) calendar days in advance of each characterization, Contractor shall provide City with a list and/or map of Residences (with addresses) identified for sampling during the upcoming characterization in order for City to review and make sure the samples will be taken from different areas of the City as described herein.

Sorting protocol: All of the material collected for sampling must be transported to a sorting area at a permitted solid waste facility where the presence of prohibited Contaminants for the Recyclable Materials stream is measured to determine the ratio of prohibited Contaminants present by weight. To determine the ratio of prohibited Contaminants after the field sample selection process is complete, the Contractor shall use the following protocol:

1. Take one sample of at least 200 pounds from the material collected from the Recyclable Materials stream for sampling (e.g. a 200-pound sample taken from the contents of all the blue-lidded Carts collected for sampling spread out on the tipping floor in a pile).

2. The 200-pound sample shall be randomly selected from different areas of the pile of Recyclable Materials. Materials shall be collected for sorting from the sample pile using a grid method and shall be hand collected. The grid method assigns an imaginary XY axis over the load after it is dumped on the tipping floor. Four random number pairings between 0-20 (for the long dimension of the load i.e. length) and 0-10 (for the shorter dimension of the load, i.e. width) shall be generated to identify the location of the samples on the load. Each sample shall weigh at least 50 lbs. and shall be collected by hand in a 60- to 90-gallon Cart.

3. For the 200-pound sample, remove any prohibited Contaminants and sort Recyclable Materials by commodity type. Place Contaminants and sorted Recyclable commodities into separate Carts. Determine the weight of prohibited Contaminants and sorted Recyclable commodities by weighing each Cart and deducting the Cart tare weight. Note the gross weight, and net weight for Contaminants manually using the worksheet provided in Exhibit N-2.

4. Calculate the composition percentage of both Contaminants and Recyclable commodities in the sample. To determine the ratio of prohibited Contaminants in the sample, divide the total net weight of prohibited Contaminants by the total weight of the sample. To determine the ratio of Recyclable commodities in the sample, divide the total net weight of each Recyclable commodity by the total weight of the sample.

Analysis: The results of the samples shall then be used to produce a characterization that shall be used to establish the percentage Diversion and the percent of Residue for the City’s Recyclable Materials routes. This characterization process shall be repeated twice annually to establish the next six-months’ tonnage allocation (e.g. percent Diverted and percent that is Contaminants) to account for seasonal fluctuations. Said tonnage allocation shall be used in and included in the tonnage reports described in Attachment K. Contractor shall apply the average of the results of each waste characterization to the Attachment K tonnage reports and include this average calculation in its report. For

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example, if it is the fourth characterization and the Diversion rate was 75% and the previous three characterization results where 85%, 90%, and 80%, the Diversion rate applied to the Attachment K reports for the next 6-month period would be 82.5% ((85%+90%+80%+75%)/4).

Non-recyclable contaminants found in the samples shall be photographed and noted to include in future outreach materials to remind Customers of the prohibition of these materials in the Recyclable Materials stream.

The Recyclable commodities sampled and sorted during this process shall be paper, cardboard, newsprint, mixed paper, plastics (numbers 1 & 2), mixed plastics, non-ferrous metals, tin, aluminum, and other Recyclable Materials as directed by the City. Exhibit N2 includes the characterization data collection sheet that shall be used during the characterization.

Calculating Density on Service: For purposes of determining the average densities of components Collected, and as a metric to evaluate Collection efficiencies and Cart capacity utilization, the Contractor shall perform the following calculation:

The net tonnage of the Recyclable Materials Collected in the sampled trucks (or sampled Carts) shall be calculated by dividing the total tons Collected of Recyclable Materials by the total on-service cubic yards Collected to calculate a density for the Recyclable Materials stream.

For example, if one load sampled weighed a total of 5 Tons and was Collected from 100 cubic yards on service, the average “material on service density” for this stream would be 100 lbs. per cubic yard. Cubic yards on service shall be calculated using actual route data (i.e. if one route sampled collected 100 64-gal carts, the yards on service for that route would be 6,400 gallons, or 31.7 cubic yards).

Reporting: Contractor shall submit a written report to the City semi-annually beginning with Contractor’s Quarterly Report for Q1, 2027. The report will summarize the results of the characterization study, including a summary of the characterization results; the measured weights for each commodity; the percent of each commodity found in each sample and in aggregate; a description and photographs of the types of Contaminant materials found during the characterization study; the average density on-service for the materials sampled (i.e. load weights divided by yards collected); locations where the samples were collected; and any other data requested by the City. Upon approval by the City, the results of the characterization study shall be applied to the Tons delivered to the Clean MRF and Tons of Contaminants delivered to the Landfill from the Clean MRF in subsequent monthly reports and shall be in effect until the results of the next characterization study are approved by the City.

ATTACHMENT N
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1b. Characterization Protocol for Residential Co-collected Food Scraps/Yard Trimmings, Commercial and Multi-Family Source-separated Food Scraps Being Delivered to Processing Facilities
The following protocol shall be used to conduct characterizations at the Processing Facilities where the following material components are processed:
• Residential Single Family Stream - Co-collected Yard Trimmings and Food Scraps component
• Residential Estate Stream - Co-collected Yard Trimmings and Food Scraps component
• Commercial Stream – Co-collected Yard Trimmings and Food Scraps component • Multi-Family Stream - Co-collected Yard Trimmings and Food Scraps component • Commercial stream – Source-separated Food Scraps component • Multi-Family stream – Source separated Food Scraps component Due to the distance to the City-approved Compost Facility in Attachment P, characterizations shall be conducted at Contractor’s transfer station or at another permitted solid waste facility selected by Contractor and approved by City.

Timing: Characterization studies shall be conducted two (2) times each year of the Term of the Agreement for the Residential Food Scrap/Yard Trimmings stream, the Commercial Source-separated Food Scraps, and Multi-Family Source-separated Food Scraps stream so that each study selects a sample during the ‘low season’ (October through March) and during the ‘high season’ (April through September) as shown in the table provided as Exhibit N-1 to this Attachment N. (Note: The quarters refer to calendar year quarters as noted in the footnote in Exhibit N-1). The first characterization(s) shall take place beginning calendar Quarter 1, 2027. The timing for when the characterization studies are conducted shall be staggered so that after two (2) years, one (1) Residential and one (1) Commercial and (1) Multi-Family characterization shall have taken place during each calendar quarter, with two (2) Residential, two (2) Commercial, and two (2) Multi-Family characterizations completed during the high season (Quarters 2 and 3) and two (2) Residential, two (2) Commercial and two (2) Multi-Family characterizations completed during the low season (Quarter 1 and 4).

Residential and Estate timing example: For example, for Calendar Year 2027 (1/1/2027 – 12/31/2027), the Contractor shall conduct one (1) Residential characterization study of the Co-Collected Food Scraps/Yard Trimmings stream in Calendar Quarter 1, 2027 (low season) and one (1) during Calendar Quarter 3, 2027 (high season). During Calendar Year 2028 (1/1/2028 – 12/31/2028), the Contractor shall conduct one (1) characterization study of the Residential Co-Collected Food Scraps/Yard Trimmings stream in Calendar Quarter 2, 2028 (high season) and Calendar Quarter 4, 2028 (lowseason).

Commercial timing example: For example, for Calendar Year 2027 (1/1/2027 – 12/31/2027), the Contractor shall conduct one (1) Commercial characterization study of

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the Commercial Source-separated Food Scraps stream in Calendar Quarter 1, 2027 (low season) and one (1) during Calendar Quarter 3, 2027 (high season). During Calendar Year 2028 (1/1/2028 – 12/31/2028), the Contractor shall conduct one (1) characterization study of the Commercial Source-separated Food Scraps stream in Calendar Quarter 2, 2028 (high season) and Calendar Quarter 4, 2028 (low-season).

Multi-Family timing example: For example, for Calendar Year 2027 (1/1/2027 – 12/31/2027), the Contractor shall conduct one (1) Multi-family characterization study of the Source-separated Food Scraps stream in Calendar Quarter 1, 2027 (low season) and one (1) during Calendar Quarter 3, 2027 (high season). During Calendar Year 2028 (1/1/2028 – 12/31/2028), the Contractor shall conduct one (1) characterization study of the Multi-family Source-separated Food Scraps stream in Calendar Quarter 2, 2028 (high season) and Calendar Quarter 4, 2028 (low-season). These dates shall be adjusted based on the date of the City’s issuance of the Multi-Family Property’s Certificate of Occupancy.

See Exhibit N-1. for the schedule of characterization studies that shall be conducted over the Term of the Agreement.

Methodology:

Residential Sampling protocol: For each characterization study, loads shall be sampled only for Co-Collected Food Scraps/Yard Trimmings Collected from Residences. Since the Contractor provides back-yard services (BYS) to all Residential accounts, the sampling collection methodologies included below must be closely coordinated with Collection operations to ensure the sampling team has access to Carts in Residents’ side and backyards.

Each characterization shall be done by hand (i.e. a manual sort not a mechanized sort) and total load weights shall be established for each load sampled. One sample shall represent the entirety of the contents of a Residential Co-Collected Food Scrap/Yard Trimmings. Samples shall be collected on the regular service day of the route being sampled. Contractor shall sample only full Carts. For Food Scraps/Yard Trimmings, a ‘full’ cart is defined as fifty percent (50%) or more Cart capacity utilization. Sampling shall be collected using one of the following options:
1) a box truck;
2) a flat-bed vehicle, or;
3) a dedicated back-yard service (BYS) vehicle during the service day for that geographic area that only collects samples for the purposes of conducting the characterization study.

ATTACHMENT N
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the resident that their Cart was taken by Contractor and replaced with an identical Cart on the day(s) the characterization study and the reason why the Contractor is conducting the waste characterization. The notice(s) shall include Contractor’s telephone number, web site address, assurances that any of the Residents’ private information that may be found in the Cart will be kept confidential by Contractor, and at least one (1) social media method for Residents to obtain additional information, ask questions and receive answers from Contractor concerning the characterization. The protocols described herein for Cart removal and ‘hang tags’ are not required if the Contractor chooses to collect samples using option 3 above (a dedicated BYS collection vehicle to collect samples). If Option 3 is selected, and the requisite number of samples cannot fit into a single BYS vehicle, the Contractor will be required to consolidate the contents of the full Carts that will be sampled during the waste characterization into a roll-off box or front-end loader for transport to the sorting location.

Residential Estate sampling protocol: For each Residential Estate characterization study, loads shall be sampled only from Co-collected Yard Trimmings and Food Scraps Collected from Estate Residences. Residential Estate Customers generate large volumes of Materials and make use of both Carts and Bins for collection. To collect samples for Residential Estate Characterizations, Contractor shall service only Residential Estate Customers along a regularly scheduled route. The segregated load containing Cocollected Yard Trimmings and Food Scraps collected from Residential Estates shall be taken to a facility and dumped on the tipping floor to be sorted, as described in the ‘Sorting Protocol’ section.

Commercial sampling protocol: For each Commercial characterization study, loads shall be sampled only from Source-separated Food Scrap Materials Collected from Commercial Businesses. To collect samples for Commercial Waste Characterizations, Contractor shall service only Commercial Customers along a regularly scheduled route.

The segregated load containing Source-separated Food Scraps collected from Commercial Premises shall be taken to a facility and dumped on the tipping floor to be sorted, as described in the ‘Sorting Protocol’ section.

Commercial and Multi-Family sampling protocol: For each Multi-Family characterization study, loads shall be sampled only from Source-separated Food Scrap Materials Collected from Multi-Family Premises. To collect samples for Multi-Family Waste Characterizations, Contractor shall service only Multi-Family Bin Customers along a regularly scheduled route. The segregated load containing Source-separated Food Scraps collected from Multi-Family Premises shall be taken to a facility and dumped on the tipping floor to be sorted, as described in the ‘Sorting Protocol’ section. Multi-family specific sampling will begin within nine months of the date that the City’s Certificate of Occupancy is issued for that Multi-Family property.

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Sample Selection Protocol for Residential, Commercial, and Multi-Family Containers:

The following number of samples (i.e. full Carts or Bins) per sampled route shall be Collected as applicable to the sizes of San Marino routes:

1. For routes that service less than 1,500 generators per week the study shall include a minimum of 25 samples.

2. For routes that service 1,500-3,999 generators per week the study shall include a minimum of 30 samples.

The characterization study shall include samples taken from different areas in the City along the sampled route that are representative of Co-Collected Food Scraps/Yard Trimmings in different neighborhoods and business districts throughout the City. Samples (i.e. “full” Carts, or Bins, as defined herein) may be gathered on a single day or on multiple service days over the course of the week provided the above-described total samples are collected from the route. A minimum of thirty (30) calendar days in advance of each characterization, Contractor shall provide City with a list and/or map of Residences, Commercial Businesses, or Multi-Family Premises (with addresses) identified for sampling during the upcoming characterization in order for City to review and make sure the samples will be taken from different areas of the City as described herein.

Sorting protocol: All of the material collected on-route for sampling must be transported to a sorting area at a permitted solid waste facility where the presence of prohibited Contaminants in the Co-collected Food Scraps/Yard Trimmings and/or Source-separated Food Scraps are measured to determine the ratio of prohibited Contaminants present in each Cart by type and weight. To determine the ratio of prohibited Contaminants the Contractor shall use the following protocol:

1. Take one sample of at least 200 pounds from the material collected from the sampled stream for sampling (e.g. a 200-pound sample taken from the contents of all of the Food Scraps/Yard Trimmings Carts/Bins collected for sampling).

2. The 200-pound sample shall be randomly selected from different areas of the pile of Food Scraps/Yard Trimmings. Materials shall be collected for sorting from the sample pile using a grid method and shall be hand collected. The grid method assigns an imaginary XY axis over the load after it is dumped on the tipping floor.

Four random number pairings between 0-20 (for the long dimension of the load i.e. length) and 0-10 (for the shorter dimension of the load i.e. width) shall be generated to identify the location of the samples on the load. Each sample shall weigh at least 50 lbs. and shall be collected by hand in a 60-to 90-gallon Cart.

3. For the 200-pound sample, remove any prohibited Contaminants and sort materials by the commodity types indicated in the ‘sorting Categories’ section below (Processing Facility Categories 1 and 2). Place Contaminants and sorted materials into separate Carts. Determine the weight of prohibited Contaminants

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and of the sorted materials by weighing each Cart and deducting the Cart tare weight. Record the gross weight and net weight for Contaminants and Divertible Food Scraps/Yard Trimmings manually using the worksheet provided in Exhibit N3.

4. Calculate the composition percentage of both Contaminants and Divertible Food Scraps/Yard Trimmings Waste in the sample. To determine the ratio of prohibited Contaminants in the sample, divide the total net weight of prohibited Contaminants by the total weight of the sample. To determine the ratio of Divertible Food Scraps/Yard Trimmings in the sample, divide the total net weight of the Food Scraps/Yard Trimmings by the total weight of the sample.

Sorting Categories: Materials shall be sorted into the categories below and shall be weighed:

Processing Facility Category 1 – Materials Accepted at the City-approved Composting Facility in Article 6 of the Agreement
Processing Facility Category 2 - Contamination: Materials that are considered Contamination and that are not accepted by the City-approved Composting Facility in Article 6 of the Agreement.

Category 1 acceptable materials include: Food Scraps, Food Soiled Paper, Yard Trimmings, prunings, leaves, other Yard Trimmings, grass clippings and all other acceptable materials listed under the category “Co-Collected Food Scraps/Yard Trimmings” and “Source-separated Food Scraps” in Attachment B, Section 6.

Category 2 non-acceptable material types include: MSW, Recyclable Materials, glass, plastics, and all other material types listed as “Contamination” for Food Scraps/Yard Trimmings and Source-separated Food Scraps in Attachment B, Section 6.

Exhibit N-3 includes the characterization data collection sheet that shall be used during these characterization studies.

The Category 2 non-accepted materials shall also be separated manually and weighed by material type (e.g. plastics, glass, metals, non-compostable packaging, etc.). The type and weight of each non-Divertible material type shall be recorded and carefully photodocumented and included in the Contractor’s report to the City. Non-recoverable nonorganic contaminants found in the samples shall be photographed and noted to include in future outreach materials to remind Customers of the prohibition of these materials in the Recyclable stream.

Analysis: The results of the samples shall then be used to produce a characterization that shall be used to establish the percentage Diversion and the amount of Contaminants for the City’s Co-Collected Food Scraps/Yard Trimmings and Source-separated Food Scraps routes. This characterization process shall be repeated twice annually to establish the next six-months’ tonnage allocation (e.g. percent Diverted and percent that is Contaminants) to account for seasonal fluctuations. Said tonnage allocation shall be

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used in, and included in, the tonnage reports described in Attachment K. Contractor shall apply the average of the results of each waste characterization to the Attachment K tonnage reports and include this average calculation in its report. For example, if it is the fourth characterization and the diversion rate was 75% and the previous three characterization results where 85%, 90%, and 80%, the diversion rate applied to the Attachment K reports for the next 6-month period would be 82.5% ((85%+90%+80%+75%)/4).

In the case of a significant rain event, characterizations of Co-Collected Food Scraps/Yard Trimmings and Source-separated Food Scraps shall be delayed until dry conditions have returned for a one (1) week period and Contractor shall immediately notify the City of the delay, the reason for the delay and of the new characterization date(s).

Calculating Density on Service: For purposes of determining the average density of Cocollected Food Scraps/Yard Trimmings, Source-separated Yard Trimmings, and/or Source-separated Food Scraps Collected, and as a metric to evaluate Collection efficiencies and Cart capacity utilization, the Contractor shall perform the following calculation for both Source-separated Food Scraps, Source-separated Yard Trimmings, and/or Co-collected Food Scraps/Yard Trimmings (as applicable).

The net tonnage of the Co-collected Food Scraps/Yard Trimmings, Sourceseparated Yard Trimmings, and/or Source-separated Food Scraps Collected in the sampled trucks (or sampled Carts) shall be calculated by dividing by the total tons Collected of Co-collected Food Scraps/Yard Trimmings, Source-separated Yard Trimmings, and/or Source-separated Food Scraps by the total on-service cubic yards Collected to calculate a density for this stream. The results shall be recorded and reported in the audit.

For example, if one (1) load sampled weighed a total of 5 Tons and was Collected from 100 cubic yards on service, the average “material on service density” for this stream would be 100 lbs. per cubic yard. Cubic yards on service shall be calculated using actual route data (i.e. if one route sampled collected 100 64-gal Carts, the yards on service for that route would be 6400 gallons, of 31.7 cubic yards).

Reporting: Contractor shall submit a written report to the City semi-annually beginning with Contractor’s Quarterly report in Quarter 1, 2027. The report will summarize the results of the characterization study, including a summary of characterization results; the measured weights for each commodity or category; the percent of each commodity/category found in each sample and in aggregate; a description and photographs of the types of Contaminants materials found during the characterization study; the average density on-service for the materials sampled (i.e. load weights divided by yards serviced); locations where the samples were collected; and any other data requested by the City. Upon approval by the City, the results of the characterization study shall be applied to the Tons delivered to the Co-collected Food Scraps/Yard Trimmings, Source-separated Yard Trimmings, and/or Source-separated Food Scraps Facility and Tons of Contaminants delivered to the Landfill from the Co-collected Food Scraps/Yard

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Trimmings, Source-separated Yard Trimmings, and/or Source-separated Food Scraps in subsequent monthly reports and shall be in effect until the results of the next characterization study are approved by the City.
1c. Characterization Protocol for MSW Being Delivered to Disposal Site The following protocol will be used to conduct characterizations of MSW at the Citydesignated Disposal Site for MSW where the following material components are disposed:
• Residential Stream - MSW component
• Residential Estate Stream - MSW component
• Commercial Stream - MSW component
• Multi-Family Stream - MSW component
Timing: Characterization studies shall be conducted two (2) times each year of Agreement for both the Residential, Commercial and Multi-Family MSW streams so that each study selects a sample during the ‘high season’ (April through September) and during the low season (October through March) as shown in the table provided as Exhibit N-1 to this Attachment. (Note: The quarters refer to calendar year quarters as noted in the footnote in Exhibit N-1). The first characterizations of both Residential, Commercial, and Multi-Family MSW shall take place beginning Quarter 1, 2027. The timing for when the characterization studies are conducted shall be staggered so that after two (2) years, two (2) Residential MSW characterization, two (2) Commercial MSW, and (2) Multi-Family MSW characterization shall have taken place during each calendar quarter, with two (2) characterizations completed during the high season (Quarters 2 and 3) and two (2) during the low season (Quarters 1 and 4).

Residential and Estate timing example: For example, for Calendar Year 2027 (1/1/2027 – 12/31/2027), the Contractor shall conduct one (1) Residential/Estate characterization study of the MSW stream in Calendar Quarter 1, 2027 (low season) and one (1) during Calendar Quarter 3, 2027 (high season). During Calendar Year 2028 (1/1/2028 – 12/31/2028), the Contractor shall conduct one (1) characterization study of the Residential MSW stream in Calendar Quarter 2, 2028 (high season) and Calendar Quarter 4, 2028 (low-season).

Commercial timing example: For example, for Calendar Year 2027 (1/1/2027 – 12/31/2027), the Contractor shall conduct one (1) Commercial characterization study of the Commercial MSW stream in Calendar Quarter 1, 2027 (low season) and one (1) during Calendar Quarter 3, 2027 (high season). During Calendar Year 2028 (1/1/2028 – 12/31/2028), the Contractor shall conduct one (1) characterization study of the Commercial MSW stream in Calendar Quarter 2, 2028 (high season) and Calendar Quarter 4, 2028 (low-season).

Multi-Family timing example: For example, for Calendar Year 2027 (1/1/2027 – 12/31/2027), the Contractor shall conduct one (1) Multi-family characterization study of

ATTACHMENT N
Attachment N Page 17 of 35
the MSW stream in Calendar Quarter 1, 2027 (low season) and one (1) during Calendar Quarter 3, 2027 (high season). During Calendar Year 2028 (1/1/2028 – 12/31/2028), the Contractor shall conduct one (1) characterization study of the Multi-family MSW stream in Calendar Quarter 2, 2028 (high season) and Calendar Quarter 4, 2028 (low-season).

These dates shall be adjusted based on the date of the City’s issuance of the Multi-Family Property’s Certificate of Occupancy.

Please see Exhibit N-1. for the schedule of characterization studies that shall be conducted during the Term of the Agreement.

Methodology:

Sample Selection Methodology – Residential MSW: For each characterization study, loads shall be sampled only from the Residential MSW stream. Since the Contractor provides back-yard services (BYS) to all Residential accounts, the sampling collection methodologies included below must be closely coordinated with Collection operations to ensure the sampling team has access to Carts in Residents’ side and back-yards.

Each characterization shall be done by hand (i.e. a manual sort not a mechanized sort) and total load weights shall be established for each load sampled. One sample shall represent the entirety of the contents of a Residential MSW Cart. Samples shall be collected on the regular service day of the route being sampled. Contractor shall sample only full Carts. A ‘full’ Cart is defined as seventy-five percent (75%) or more Cart capacity utilization. Sample shall be collected using one of the following options:
1) a box truck;
2) a flat-bed vehicle, or;
3) a dedicated back-yard service (BYS) during the service day for that geographic area that only collects samples for the purposes of conducting the characterization study.

NOTE: If Contractor is using a box truck or flat-bed vehicle to collect samples and will be removing the Cart from the premises (options 1 and 2 above), Contractor shall immediately replace each full Residential Cart that is Collected, with a clean Cart of the identical size, type and color. The clean replacement cart will include a ‘hang-tag’ notifying the resident that their Cart was taken by Contractor and replaced with an identical Cart on the day(s) the characterization study and the reason why the Contractor is conducting the MSW characterization. The notice(s) shall include Contractor’s telephone number, web site address, assurances that any of the Residents’ private information that may be found in the Cart will be kept confidential by Contractor, and at least one (1) social media method for Residents to obtain additional information, ask questions and receive answers from Contractor concerning the characterization. The protocols described herein for Cart removal and ‘hang tags’ are not required if the Contractor chooses to collect samples using option 3 above (a dedicated BYS collection vehicle to collect samples). If Option 3 is selected, and the requisite number of samples cannot fit into a single BYS vehicle, the Contractor will be required to consolidate the contents of the full Carts that will be sampled

ATTACHMENT N
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during the waste characterization into a roll-off box or front-end loader for transport to the sorting location.

Residential Estate sampling protocol: For each Residential Estate characterization study, loads shall be sampled only from MSW stream Collected from Estate Residences.

Residential Estate Customers generate large volumes of Materials and make use of both Carts and Bins for collection. To collect samples for Residential Estate Characterizations, Contractor shall service only Residential Estate Customers along a regularly scheduled route. The segregated load containing MSW collected from Residential Estates shall be taken to a facility and dumped on the tipping floor to be sorted, as described in the ‘Sorting Protocol’ section.

Commercial MSW sampling protocol: For each Commercial characterization study, loads shall be sampled only from MSW Materials Collected from Commercial Businesses.

To collect samples for Commercial Waste Characterizations, Contractor shall service only Commercial Bin Customers along a regularly scheduled route. The segregated load containing MSW collected from Commercial Premises shall be taken to a facility and dumped on the tipping floor to be sorted, as described in the ‘Sorting Protocol’ section.

Multi-Family MSW sampling protocol: For each Multi-Family characterization study, loads shall be sampled only from MSW Materials Collected from Multi-Family accounts.

To collect samples for Multi-Family Waste Characterizations, Contractor shall service only Multi-Family Bin Customers along a regularly scheduled route. The segregated load containing MSW collected from Multi-Family Premises shall be taken to a facility and dumped on the tipping floor to be sorted, as described in the ‘Sorting Protocol’ section.

Multi-Family specific sampling will begin within nine months of the date of the City’s issuance of the Multi-Family property’s Certificate of Occupancy.

Sample Selection Protocol for Residential, Commercial, and Multi-Family Containers:

The following number of samples (i.e. full Carts or Bins) per sampled route shall be Collected as applicable to the sizes of San Marino routes:

1. For routes that service less than 1,500 generators per week the study shall include a minimum of 25 samples.

2. For routes that service 1,500-3,999 generators per week the study shall include a minimum of 30 samples.

The characterizations shall include samples taken from different areas in the City along the sampled route that are representative of the City’s MSW stream. Samples (i.e. full Carts) may be gathered on a single day or on multiple service days over the course of the week provided the above-described total samples are collected from the route. A minimum of thirty (30) calendar days in advance of each characterization, Contractor shall provide City with a list and/or map of Residences, Estate Residences, Commercial

ATTACHMENT N
Attachment N Page 19 of 35
Businesses, or Multi-Family Properties (with addresses) identified for sampling during the upcoming characterization in order for City to review and make sure the samples will be taken from different areas of the City as described herein.

Sorting protocol: All MSW collected for sampling must be transported to a sorting area at a permitted solid waste facility where the presence of prohibited Contaminants in the MSW are measured to determine the ratio of prohibited Contaminants present by type and weight. To determine the ratio of prohibited Contaminants after the field sample selection process is complete, the Contractor shall use the following protocol:

1. Take one sample of at least 200 pounds from the material collected from the MSW stream for sampling (e.g. a 200-pound sample taken from the contents of all of the MSW Carts collected for sampling).

2. The 200-pound sample shall be randomly selected from different areas of the pile of MSW. MSW shall be collected for sorting from the sample pile using a grid method and shall be hand collected. The grid method assigns an imaginary XY axis over the load after it is dumped on the tipping floor. Four random number pairings between 0-20 (for the long dimension of the load i.e. length) and 0-10 (for the shorter dimension of the load i.e. width) shall be generated to identify the location of the samples on the load. Each sample shall weigh at least 50 lbs. and shall be collected by hand in a 60- to 90-gallon Carts.

3. For the 200-pound sample, remove any prohibited Contaminants and sort materials by the four categories indicated below (Categories 1, 2, 3, and 4). Place Contaminants and sorted materials into separate Carts. Determine the weight of each category type by weighing each Cart and deducting the Cart tare weight.

Note the gross weight and net weight for each category manually using the worksheet provided in Exhibit N-4.

4. Calculate the composition percentage of each category in the sample by dividing the total net weight of each category by the total weight of the sample.

Sorting Categories: Materials shall be sorted into the categories below and shall be weighed:

Category 1: Food Scrap or Yard Trimmings materials accepted in the Co-collected Food Scrap/Yard Trimmings program as listed in Attachment B, Section 6.

Category 2: Recyclable Materials accepted in the Recyclable Materials Collection program as listed in Attachment B, Section 6.

Category 3: Non-recoverable MSW
Category 4: HHW, E-waste, U-waste, automobile parts and other materials that should not be placed in the MSW Cart
Analysis: The results of the samples shall then be used to produce a characterization that shall be used to assess the recoverability of materials in the MSW Cart.

ATTACHMENT N
Attachment N Page 20 of 35
Calculating Density on Service: For purposes of determining the average densities of MSW Collected, and as a metric to evaluate Collection efficiencies and Cart capacity utilization, the Contractor shall perform the following calculation:

The net tonnage of MSW Collected in the sampled trucks (or Carts) shall be calculated by dividing by the total tons Collected of MSW by the total on-service cubic yards Collected to calculate a density for the MSW stream and the results shall be recorded and reported in the audit.

For example, if one (1) load sampled weighed a total of 5 Tons and was Collected from 1000 cubic yards on service, the average “material on service density” for the MSW stream would be 100 lbs. per cubic yard. Cubic yards on service shall be calculated using actual route data (i.e. if one route sampled collected 100 64-gal carts, the yards on service for that route would be 6,400 gallons, or 31.7 cubic yards).

Exhibit N-4 includes the characterization data collection sheet that shall be used for the MSW characterization studies.

1.d. Requirements If Contamination Exceeds 25%
NOTE: Pursuant to the SB 1383 regulations, Contractor is required to take the actions described herein if contamination exceeds 25%. In the event contamination exceeds the contamination caps described in Article 10 of the Agreement, Contractor and the City shall follow the procedures described in Article 10 until contamination is reduced to the required level listed in Article 10.

If the sampled weight of prohibited Contaminants exceeds twenty-five percent (25%) of the measured sample for any material type (MSW, Recyclable Materials and/or Food Scraps/Yard Trimmings), the Contractor shall perform the following:
(A) Notify all Residents and/or Commercial/Multi-Family Customers on the sampled Collection route(s) of the requirement to properly separate materials into the appropriate Carts. The Contractor may provide this information by placing a notice on the Residents’ Cart(s), gate, or door, and/or by mail, e-mail, or electronic message to

ATTACHMENT N
Attachment N Page 21 of 35
the Resident. All notifications distributed to Residents and the method of distribution must be approved by the City prior to distribution.
1e. Characterization Methodology for C&D Processing Facilities Twice annually beginning January 2027 and July 2027, Contractor shall report facilitywide Diversion rates for all C&D Processing Facilities used by the Contractor. The Contractor shall provide facility-wide Diversion rate data and a written explanation, including calculations, of how the Diversion rate was calculated. The City may request source documentation supporting the facility-wide Diversion rate. Upon request by the City, the Contractor shall conduct a weight-based characterization study for materials Collected by Contractor in the City and delivered to the Contractor’s C&D Processing Facility over the course of a five (5) day period. The Contractor shall manually sort the contents of each of the C&D loads originating in the City by commodity types (including, at a minimum, Wood, concrete, asphalt, drywall/gypsum, bricks, metals, dirt, Yard Trimmings, and grubbing material) and weigh the separated commodities to calculate the Diversion rate.

Reporting: Contractor shall submit a written report to the City semi-annually beginning with the Q1 2027 and Q3 2027 quarterly reports. The report shall summarize the results of the characterization study, including a roll-up of all five (5) days of characterization results; the measured weights for each commodity or category; the percent of each commodity/category found in each sample and in aggregate; a description and photographs of the types of Residue materials found during the characterization study; the average on-service density for the materials sampled (i.e. load weights divided by yards serviced); and any other data requested by the City. Upon approval by the City, the results of the characterization study shall be applied to the Tons delivered to the C&D Processing Facility and Tons of Residue delivered to the Landfill in subsequent monthly reports and shall be in effect until the results of the next characterization study are approved by the City.

ATTACHMENT N
Attachment N Page 22 of 35

2. Assessment of Minimum Performance Standards for SB 1383 Program Implementation
As described in Article 10 of the Agreement, in order for City to comply with SB 1383, (1) Diversion Programs required by the Agreement must be fully implemented and maintained throughout the Term, and (2) Contamination levels must be minimized in all streams of materials Collected by Contractor. This Section includes the assessment methodologies used to determine if the minimum performance standards included in Article 10 have been achieved. Section 2.1. includes the methodology to assess the percentage of SB 1383 Diversion programs that have been fully implemented by Contractor as required by Section 10.02 of the Agreement. Section 2.2. includes the methodology to assess the level of Contamination achieved by Contractor as required by Section 10.01 of the Agreement.

2.1 Assessment of Percentage of SB 1383 Diversion Programs Fully Implemented as Required by Section 10.02.A
For purposes of the minimum level of program implementation standards described in Article 10 of the Agreement, Contractor is required to have fully implemented SB 1383- compliant Diversion programs at 95% or more of all Commercial and Multi-Family Premises by December 31, 2027. Evaluation of the percentage of fully implemented SB1383-compliant Diversion Programs at said Premises shall be conducted by the City annually thereafter according to the same schedule. The City will evaluate Contractor’s performance to determine whether or not the minimum level of Diversion program implementation has been achieved during the time periods set forth in Article 10. To evaluate Contractor’s performance, the City will review the Red/Green Tracking Spreadsheet and/or CRM System, time and work logs of the Recycling Coordinator, all the Monthly, Quarterly, and Annual Reports, listed in Attachment K, submitted by Contractor up to and including the Monthly Report for December 2027. The City, in its sole discretion, may also conduct site visits at Customers’ Premises to determine whether Contractor has achieved the minimum required Diversion program implementation. The site surveys will determine whether the required SB 1383 program(s) is/are in place, and whether the Customer is fully participating in the program(s). In order for a Customer’s program to be found to be “fully implemented”, Contractor must have completed all steps for program implementation listed in Section 3.7 of Attachment B to the satisfaction of City. Data gathered at each site by the City may include:
• Capacity utilization (i.e. Bin/Cart percent full by volume) • Percentage, by volume, of Recyclable Materials and Food Scraps found in each Bin/Cart
• Percentage, by volume, of MSW found in the Recyclable Materials, SourceSeparated Food Scraps, and/or Food Scrap and/or Yard Trimmings Bin/Cart(s) • Percentage, by volume, of Divertible Food Scraps and of Recyclable Materials found in the MSW Bin/Cart (percentage of each material)

ATTACHMENT N
Attachment N Page 23 of 35
• Serial numbers or bar code numbers on the Bins/Carts
• Date of site visit
• Photo number(s)
• Any other notable observations.

2.2 Assessment of Minimum Performance Standards for Contamination Levels Achieved by Contractor as Required by Section 10.01 of the Agreement To determine whether Contractor has met the minimum performance standards for the time periods described in Article 10.01, the City will utilize the assessments described below.

A summary of the timing is included below.

Maximum Levels of Composite Contamination Required for the period of January 1, 2028 – December 31, 2029: As described in Section 10.01 of the Agreement, between January 1, 2028 – December 31, 2029, Residential, Commercial and Multi-Family Contamination levels for Recyclable Materials, Co-Collected Food Scraps/Yard Trimmings, Source-separated Food Scraps, and MSW shall be maintained at or below 30%. The City will evaluate the level of Contamination achieved by Contractor using the composite Contamination levels from regularly-scheduled characterizations conducted between January 1, 2028 and December 31, 2029 of all 3 streams from all 3 collection sectors. Refer to the table in Section 2.2.1 for the dates when these assessments occur for Calendar Years 2028 and 2029.

Maximum Levels of Composite Contamination Required for period of January 1, 2030 – December 31, 2030, and annually thereafter until 2033: As described in Section 10.01 of the Agreement, between January 1 – December 31, 2030, and annually thereafter, Residential, Commercial and Multi-Family Contamination levels for Recyclable Materials, Co-Collected Food Scraps/Yard Trimmings, Source-separated Food Scraps, and MSW shall be maintained at or below 25%. The City will evaluate the level of Contamination achieved by Contractor using the composite contamination levels from regularlyscheduled characterizations conducted between January 1, 2030 and December 31, 2030 of all 3 streams from all 3 collection sectors, and then annually thereafter Refer to the table in Section 2.2.2 for the dates when these assessments occur for Calendar Years 2030, 2031, 2032, and 2033.

Maximum Levels of Composite Contamination Required for Multi-Family Properties:

Timeframes for multi-family property compliance

ATTACHMENT N
Attachment N Page 24 of 35

2.2.1 Assessment of 30% Maximum Levels of Container Contamination a. Between January 1 – December 31, 2028, using the protocols included in Subparts 1a, 1b and 1c of this Attachment N, the Contractor will conduct regular, recurring weight-based characterization studies of the following materials streams to determine the level of Contamination and whether Contractor has exceeded the 30% Maximum Levels of Contamination. The characterizations shall be conducted by Contractor as normally scheduled per this Attachment N. The 30% Maximum Levels of Contamination (maximum allowed Contamination by weight) are included below for each stream:

1. Residential/Estate
a. Maximum Level of Contamination Recyclables: 30%
b. Maximum Level of Contamination MSW: 30%. (Note:

The 30% Contamination Maximum includes the
combined weight of Recyclable Materials, Yard
Trimmings and Food Scraps found in MSW)
c. Maximum Level of Contamination Co-Collected Food
Scraps/Yard Trimmings: 30%

2. Commercial/Multi-Family
a. Maximum Level of Contamination Recyclables: 30%
b. Maximum Level of Contamination MSW: 30%. (Note:

The 30% Contamination Maximum includes the
combined weight of Recyclable Materials, Yard
Trimmings and Food Scraps found in MSW)
c. Maximum Level of Contamination Source-separated
Food Scraps: 30%
NOTE: The Contractor is required to conduct waste characterizations beginning Calendar Year 2027. However, the results of these waste characterizations will not be used to evaluate the Contractor’s attainment of the maximum contamination rate by stream, as described in Article 10 of the Agreement, and instead be useful in tracking streams and sectors with high-levels of contamination that will need targeted outreach to bring contamination within acceptable ranges for the assessments that begin in 2028.
b. The City, or its representative, may be present for these characterization studies to verify that the Contractor has properly conducted the characterization studies, and to observe the calculations, weighing of materials and the results of the characterization. Contractor shall provide no less than 30-days advance notice to the City of the dates for each characterization. Contractor shall submit the results of the Calendar Year 2028 characterizations on a quarterly basis as described in Section 1 of this Attachment N. On or before December 31, 2028, Contractor shall submit the aggregated results of the characterizations conducted on the three

ATTACHMENT N
Attachment N Page 25 of 35
Residential streams for the period January 1 – December 31, 2028; the aggregated results of the three characterizations conducted on the three Commercial streams for the period January 1 – December 31, 2028 and the aggregated results of the characterizations conducted on the three MultiFamily streams for the period January 1 – December 31, 2028 (if activated) showing the total annual composite Contamination levels for each stream.

Refer to Exhibit N-5 for the protocol for calculating the composite Contamination levels. City will notify Contractor of its decision about which Contamination levels have been achieved and which, if any, have not been met, on or before April 1, 2029.
c. If Contractor has exceeded any of the 30% Maximum Levels of Container Contamination, the following process shall be followed. For any stream (MSW, Recyclable Materials and/or Co-Collected Food Scraps/Yard Trimmings) where the characterization study showed that the 30% Maximum Contamination level was exceeded, the Contractor may, at Contractor’s sole expense, conduct one (1) additional characterization study for each of the streams that exceeded 30% on or before May 15, 2029. The City or its representative shall be notified by Contractor no less than 30 calendar days in advance of the date(s) when each additional characterization is scheduled so City representatives or staff can be present to verify that the Contractor has properly conducted the additional characterization study(ies), and to observe the calculations, weighing of materials and the results of the characterization. The results of the additional characterization shall be averaged with the results of the 2 previous year’s original regularly-scheduled characterizations of the same material stream to calculate a composite Contamination percentage that includes the results of the three characterizations for the specific stream (i.e. MSW, Recyclable Materials, or Co-collected Food Scraps/Yard Trimmings). Refer to Exhibit N-7 for the protocol for calculating the composite Contamination levels. All subsequent, additional characterization studies for those streams(s) exceeding the 30% Maximum Contamination level(s) must be completed on or before May 15, 2029, and the results submitted to the City on or before June 1, 2029.
i. Example: The Contractor completed its characterization of the Recyclable Materials (or Co-collected Food Scraps/Yard Trimmings, Source-Separated Food Scraps or MSW) for the period January 1 – December 31, 2028 and found a Contamination rate in excess of 30% for one or more of the streams. The Contractor could conduct one (1) additional characterization study of each of the stream(s) that exceeded the 30% Contamination level on or before May 15, 2029 and submit the results to the City on or before June 1, 2029. d. Repeat above steps for Calendar Year 2029 using the timelines shown in the table below.

ATTACHMENT N
Attachment N Page 26 of 35
e. City will notify Contractor of its decision about which Contamination levels have been achieved and which, if any, have not been met, for Calendar Year 2029 on or before July 1, 2030.

Calendar
Year
Period during
which Contractor
will conduct
regularly
scheduled Waste
Characterizations
for use in
assessing
attainment of
maximum of 30%
Contamination
levels (Step a
above)
Deadline to
calculate
composite
Contamination
levels using
the protocol in
Exhibit N-7
and submit
results to the
City (Step a)
City Notifies
Contractor if
Any Streams
had
Contamination
Above 30%
(Step b)
Deadline to
Recharacterize
streams with
Contamination
above 30%
(Step c)
Deadline to
submit recharacterization
results to City
(Step c)
Deadline for
City to notify
Contractor
whether
Contamination
levels at or
below the
required 30%
have been
achieved
2028 January 1 –
December 31,
2028
December 31,
2028
April 1, 2029 May 15, 2029 June 1, 2029 July 1, 2029
2029 January 1 –
December 31,
2029
December 31,
2029
April 1, 2030 May 15, 2030 June 1, 2030 July 1, 2030

2.2.2. Assessment of 25% Maximum Level of Container Contamination a. During Calendar Year 2030 (January 1 – December 31, 2030), and each year thereafter, using the protocols included in Subparts 1a, 1b and 1c of this Attachment N, the Contractor will conduct regular, recurring weight-based characterization studies of the following materials streams to determine the level of Contamination and whether Contractor has exceeded the 25% Maximum Levels of Contamination. The characterizations shall be conducted by Contractor during each Contract Year, as normally scheduled per this Attachment N. The 25% Maximum Levels of Contamination (maximum allowed Contamination by weight) are included below for each stream:

3. Residential/Estate
a. Maximum Levels of Contamination Recyclables: 25%
b. Maximum Levels of Contamination MSW: 20%. (Note:

The 25% Contamination Maximum includes the
combined weight of Recyclable Materials, Yard
Trimmings and Food Scraps found in MSW)
c. Maximum Levels of Contamination Co-Collected Food
Scraps/Yard Trimmings: 25%

4. Commercial/Multi-Family
a. Maximum Levels of Contamination Recyclables: 25%
b. Maximum Levels of Contamination MSW: 20%. (Note:

The 25% Contamination Maximum includes the
combined weight of Recyclable Materials, Yard
Trimmings and Food Scraps found in MSW)

ATTACHMENT N
Attachment N Page 27 of 35
c. Maximum Levels of Contamination Source-separated
Food Scraps: 25%
b. The City, or its representative, may be present for these characterization studies to verify that the Contractor has properly conducted the characterization studies, and to observe the calculations, weighing of materials and the results of the characterization. Contractor shall provide no less than 30-days advance notice to the City of the dates for each characterization. Contractor shall submit the results of the Calendar Year 2030 characterizations on a quarterly basis as described in Section 1 of this Attachment N. On or before December 31, 2030 and each December 31st thereafter, Contractor shall submit the aggregated results of the characterizations conducted on the three Residential streams in the previous Calendar Year, the aggregated results of the six characterizations conducted on the three Commercial streams, and the aggregated results of the characterizations conducted on the three Multi-Family streams in the previous Calendar Year (if activated) showing the total annual composite Contamination levels for each stream. Refer to Exhibit N-7 for the protocol for calculating the composite Contamination levels. City will notify Contractor of its decision about which Contamination levels have been achieved and which, if any, have not been met, on or before April 1, 2031 beginning with Calendar Year 2030 and each April 1 thereafter.
c. If Contractor has exceeded any of the 25% Maximum Levels of Container Contamination, the following process shall be followed. For any stream (MSW, Recyclable Materials and/or Co-Collected Food Scraps/Yard Trimmings) where the characterization study showed that the 25% Maximum Contamination level of was exceeded, the Contractor may, at Contractor’s sole expense, conduct one (1) additional characterization study for each of the failed streams on or before May 15, 2031 and each May 15 thereafter. The City or its representative shall be notified by Contractor no less than 30 calendar days in advance of the date(s) when each additional characterization is scheduled so City representatives or staff can be present to verify that the Contractor has properly conducted the additional characterization study(ies), and to observe the calculations, weighing of materials and the results of the characterization.

The results of the additional characterization shall be averaged with the results of the 2 previous year’s regularly-scheduled characterizations of the same material stream to calculate a composite Contamination percentage that includes the results of the three characterizations for the specific stream (i.e.

MSW, Recyclable Materials, or Co-collected Food Scraps/Yard Trimmings).

Refer to Exhibit N-5 for the protocol for calculating the composite Contamination levels. All subsequent, additional characterization studies for those streams(s) exceeding the 25% Maximum Contamination level(s) must be completed on or before May 15, 2031, and May 15th of each year thereafter, and the results submitted to the City on or before June 1, 2031, and June 1 of each year thereafter.
ii. Example: The Contractor completed its characterization of the Recyclable Materials (or Co-collected Food Scraps/Yard Trimmings

ATTACHMENT N
Attachment N Page 28 of 35
or MSW) for Calendar Year 2030 (January 1 – December 31, 2030) and found a Contamination rate in excess of 25% for one or more of the streams. The Contractor could conduct one (1) additional characterization study of each of the stream(s) that exceeded the 25% contamination level on or before May 15, 2031 and submit the results to the City on or before June 1, 2031.
d. City will notify Contractor of its decision about which Contamination levels have been achieved and which, if any, have not been met, on or before July 1, 2031, and each July 1 annually thereafter.
e. Repeat above steps for Calendar Years 2031, 2032, 2033 using the timelines shown in the table below. Note: The evaluation will not be performed in the final year of the Agreement.

Calendar
Year
Period during
which Contractor
will conduct
regularly
scheduled Waste
Characterizations
for use in
assessing
attainment of
maximum 25%
contamination
levels (Step a
above)
Deadline to
calculate
composite
contamination
levels using
the protocol in
Exhibit N-7 and
submit results
to the City
(Step a)
City Notifies
Contractor if
Any Streams
had
Contamination
Above 25%
(Step b)
Deadline to
Recharacterize
streams with
contamination
above 20%
(Step c)
Deadline to
submit recharacterization
results to City
(Step c)
Deadline for
City to notify
Contractor
whether
Contamination
levels at or
below the
required 25%
have been
achieved
2030 January 1 –
December 31, 2030
December 31,
2030
April 1, 2031 May 15, 2031 June 1, 2031 July 1, 2031
2031 January 1 –
December 31, 2031
December 31,
2031
April 1, 2032 May 15, 2032 June 1, 2032 July 1, 2032
2032 January 1 –
December 31, 2032
December 31,
2032
April 1, 2033 May 15, 2033 June 1, 2033 July 1, 2033
2033 January 1 –
December 31, 2033
December 31,
2033
April 1, 2034 May 15, 2034 June 1, 2034 July 1, 2034

ATTACHMENT N
Attachment N Page 29 of 35
Exhibit N-1: Schedule of Characterization Studies to be Conducted During the Term of the Agreement
Calendar Year
2026 2027 2028** 2029** 2030** 2031** 2032** 2033** 2034 2035 1/1 -
12/31/2026
1/1 -
12/31/
2027
1/1 -
12/31/
2028
1/1 -
12/31/
2029
1/1 -
12/31/
2030
1/1 -
12/31/
2031
1/1 -
12/31/
2032
1/1 -
12/31/
2033
1/1 -
12/31/
2034
1/1 -
12/31/
2035

RESIDENTIAL

SS RECYC POST PILOT
(Q2)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)

YT/ FS POST PILOT
(Q2)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
MSW
PILOT

BASE-LINE
(Q1); POST
PILOT
(Q2)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
COMMERCIAL /MULTIFAMILY

SS RECYC
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
FS
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
MSW
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
Q2
(HIGH),
Q4
(LOW)
Q1
(LOW),
Q3
(HIGH)
MAXIMUM CONTAMINATION LEVEL 30% 25%
Key
SS = Source-Separated Recyclable Materials
YT/FS = Co-collected Yard Trimmings and Food Scraps
MSW = Municipal Solid Waste
*The quarters referred to in this table follow the calendar year as follows:

Q1 = Jan 1 – March 31
Q2 = April 1 – June 30
Q3 = July 1 – September 30
Q4 = October 1 – December 31
**Assessment of Contamination rate attainment will occur during these contract years and, as such, there will be variations in seasonality scheduling patterns for these Contract Years.

ATTACHMENT N
Attachment N Page 30 of 35
Exhibit N-2: Characterization Form for Recyclable Materials Being Delivered to Clean MRF

ATTACHMENT N
Attachment N Page 31 of 35
Exhibit N-3: Characterization Form for Co-Collected Food Scraps/Yard Trimmings and Source-Separated Food Scraps Being Delivered to Processing Facility

ATTACHMENT N
Attachment N Page 32 of 35
Exhibit N-4: Characterization Form for MSW

ATTACHMENT N
Attachment N Page 33 of 35
Exhibit N-5 – Protocol to Calculate Composite Characterization Contamination Rate for Achievement of Minimum Performance Standards
Table N-5.1: Form to be used to calculate annual composite characterization Contamination rate for each stream:

Scenario 1: 30% Maximum Contamination Level Not Exceeded Table N-5.2: Sample calculations for if maximum Contamination level of 30% is not exceeded.
* Note: The numbers in the sample calculations in this Attachment N are for example only and do not reflect the actual values of the sampling results.

Step 1. Enter weight (in lbs.) of Divertible materials from characterization #1 into Cell A1 and characterization #2 into Cell B1.

Step 2. Enter weight (in lbs.) of Contaminants from characterization #1 into Cell A2 and characterization #2 into Cell B2.

Step 3. Sum sample weight (in lbs.) of Divertible Materials (A1) and Contaminants (A2) from characterization #1 into Cell A3 and sum Divertible Materials (B1) and Contaminants (B2) from characterization #2 in Cell B3.

ATTACHMENT N
Attachment N Page 34 of 35
Step 4. Calculate Contamination rate in row 4 for each characterization by dividing the Contamination weight (A2 characterization #1 and B2 for characterization #2) by the total sample weight (A3 for characterization #1 and B3 for characterization #2). Enter calculated contamination rate into cell A4 for characterization #1 and B4 for characterization #2.

Step 5. Sum weight of Divertible Materials, Contaminants, and Total Sample Weight from characterizations #1 and #2 in column C. Add cell A1 plus cell B1 to calculate total weight of Divertible Materials from both characterizations and enter sum into cell C1. Add cell A2 plus cell B2 to calculate total weight of Contaminants from both characterizations and enter sum into cell C2. Add cell A3 plus cell B3 to calculate Total Sample Weight from both characterizations and enter sum into cell C3.

Step 6. Calculate Total Composite Annual Characterization Percentage in cell C4.

Dividing the combined Contamination weight for characterization #1 and #2 in cell C2 by the total combined sample weights for characterization #1 and #2 in cell C3. Enter composite Contamination percentage into cell C4 for characterization #1 and #2. In the example provided above, no additional supplemental characterizations are needed as the Contractor’s Contamination percentage of 28% did not exceed the maximum contamination level of 30%. This calculation shall be done for all collected streams (MSW, Recyclable Materials, Source-Separated Food Scraps, and Co-Collected Food Scraps/Yard Trimmings) for all three collection sectors (Residential, Commercial, and Multi-Family).

Scenario 2: Maximum Contamination Level Exceeded. Process to Utilize Data from Supplemental Characterizations to Determine if Contamination Level Has been Achieved
Table N-5.3: Sample calculations if 30% maximum Contamination level is exceeded but a supplemental characterization (Column D) is conducted and incorporated into the averages and the 30% contamination level is not exceeded. * Note: The numbers in the sample calculations in this Attachment N are for example only and do not reflect the actual values of the sampling results.

Step 1. Repeat steps 1 - 6 above to calculate Total Composite Annual Contamination percentage in cell C4. If this amount exceeds the maximum Contamination level (in this

ATTACHMENT N
Attachment N Page 35 of 35
case 30%), the Contractor may conduct one (1) supplemental characterization and enter the results into column D to calculate an updated Contamination percentage.

Step 2. Enter weight (in lbs.) of Divertible materials from supplemental characterization into cell D1 and enter weight (in lbs.) of Contaminants from supplemental characterization into cell D2.

Step 3. Sum sample weight (in lbs.) of Divertible Materials (D1) and Contaminants (D2) from supplemental characterization into Cell D3.

Step 4. Calculate Contamination percentage in cell D4 for supplemental characterization by dividing the Contamination weight (cell D2) by the total sample weight (cell D3). Enter calculated contamination percentage into cell D4 for supplemental characterization.

Step 5. Add weight of composite Divertible Materials from cell C1 to Divertible Materials from Supplemental Characterization in cell D1 and enter sum into cell E1. Add weight of composite Contaminants from cell C2 to Contaminants from Supplemental Characterization in cell D2 and enter sum into cell E2. Add weight of total sample from cell C3 to Total Sample Weight from Supplemental Characterization in cell D3 and enter sum into cell E3.

Step 6. Calculate Total Composite Annual Characterization with Supplemental Characterization in cell E4 by dividing the combined Contamination weight for all characterizations in cell E2 by the total combined sample weights for all characterizations in cell E3. Enter composite Contamination percentage into cell E4 for all characterizations. In the example provided above, with the supplemental characterization, the Contractor’s composite Contamination percentage of 29% did not exceed the maximum Contamination level of 30%. This calculation shall be done for all collected streams to determine the Contamination percentage achieved for each stream (MSW, Recyclable Materials, Source-Separated Food Scraps, and Co-Collected Food Scraps/Yard Trimmings) and for each collection Sector (Commercial, Residential, and Multi-Family).

_______________________________________________
8559 SCHAEFER AVENUE
ONTARIO CA 91761
www.rwpmulch.com
PHONE: (909) 868-6882  Toll Free (877) 476-9797
FAX: Accounting (909) 868-0595  Sales (909) 868-1162
______________________________________________
BY E-MAIL to [email protected]
May 19, 2025
Valley Vista Services, Inc.

Attn: David M. Perez, President
17445 E Railroad Street
City of Industry, CA 91748
SUBJECT: CITY OF SAN MARINO REQUEST FOR PROPOSALS

LETTER OF SUPPORT FOR VALLEY VISTA SERVICES
RWP Transfer, Inc. (RWP) is writing in support of Valley Vista Services and their response to the City of San Marino’s Request for Proposals (the “City’s” “RFP”). RWP affirms its interest in receiving and processing the City’s diverted composting feedstock after decontamination at your materials recovery facility Grand Central Recycling & Transfer Station, Inc. (GCR).

At our facility located at 13905 Walker Avenue, Ontario, CA, we are permitted to accept up to 50,000 tons per year, of which we have reserved 150-200 tons per day of material transported from GCR, far exceeding the City’s needs.

Facility Address Capacity (TPY) Diversion
RWP Recycled Wood
Products Ontario 2
(SWIS: 36-AA-0477)
15905 Walker Ave
Ontario, CA 91761 50,000 100%
We look forward to supporting the City and thank them for the opportunity to work together through this RFP. Please contact me for any questions.

Sincerely,

RECYCLED WOOD PRODUCTS
Chris Kiralla
President
[email protected]

9169 W State Street, Suite 710| Boise, Idaho 83714 | 415-463-1333 May 19, 2025
Mr. David Perez
President
Valley Vista Services, Inc.
17445 E Railroad Street
City of Industry, CA 91728
Re: San Marino RFP
Sevana Bioenergy is writing in support of Valley Vista Services (VVS) in their response to the San Marino RFP. Sevana Bioenergy has established a partnership with VVS to provide anaerobic digestion capacity as an outlet for landfill-diverted organic waste generated by current and future customers of VVS. This letter provides assurances that Sevana Bioenergy’s organic processing facility in Rialto California has sufficient capacity to process all of San Marino’s organic material in addition to any material that VVS is currently bringing to our facility.

The Rialto Bioenergy Facility is the largest AD facility in the USA with daily capacity exceeding 1,000 tons per day. The Rialto facility can process both liquid and solid organic wet fraction material which is unique in Southern California. Our annual capacity exceeds 300,000 tons per year of organic material processing. We are a CalRecycle Certified facility located at:

Rialto Bioenergy Facility
503 E Santa Ana Ave
Bloomington, CA 92316
Our facility currently injects Renewable Natural Gas (“RNG”) into the SoCal Gas pipeline and all our RNG qualifies as SB1383 RNG available for purchase by VVS or it’s customers to meet SB 1383 Procurement requirements.

We appreciate our shared history of supporting organic waste diversion projects and look forward to the opportunity to work together on this RFP.

Regards,
Jim Philipps
Jim Philipps
VP Sales & Marketing

ATTACHMENT U
Not Used

ATTACHMENT V
Self-Certification Form for Yard Trimmings Recycling
Attachment V Page 1 of 1
Property Name:

Business Address:

Management Address:

Contact/Title:

Contact Phone: E-mail:

Instructions: Please confirm that the information provided in previous years is still correct. Please use the subsequent fields to explain any changes. This will be used to report your property’s compliance status to the State and thus all information must be accurate and reflective of the activities happening on-site. Please complete and return this form by December 31, 2025. All fields below are required to complete.

It was previously reported by the hauler that your property’s landscapers take Yard Trimmings. Please answer the following questions to help the City understand how your property disposes of Yard Trimmings.

Yard Trimmings materials being recycled include (check all that apply):
____ Wood waste
____ Grass clippings/leaves/weeds
____ None/Other - please explain: ___________________________________________________ ___________________________________________________________________________ Our property currently recycles and/or disposes of Yard Trimmings as described:
____ On-site processing through chipping or composting, and re-use on site ____ Self-haul; we deliver Yard Trimmings to a compost, recycling or agricultural facility directly ____ Our landscape maintenance contractor delivers Yard Trimmings to a compost or recycling facility ____ Our Yard Trimmings is collected by the hauler.
____ None/Other - please describe: ___________________________________________________ ___________________________________________________________________________ Green/wood waste is collected by the following haulers/landscapers:

1. _____________________________________________________________________________ Business Name City Phone #

2. _____________________________________________________________________________ Business Name City Phone #
Yard Trimmings is taken to the following locations for recycling or disposal (Must include):

3. ____________________________________________________________________________ Business Name City Phone #

4. ____________________________________________________________________________ Business Name City Phone #
Signature of person filling out this form Date

ATTACHMENT W
Annual Adjustment for Change in City Regulatory Compliance Costs Attachment W Page 1 of 3

ADJUSTMENT FOR CHANGES IN CITY REGULATORY COMPLIANCE COSTS Per Article 14, commencing July 1, 2026 the amount of the Regulatory Compliance Cost shall be adjusted by actual increases or decreases in these costs. The methodologies below demonstrate how these costs will be adjusted.

A. ADJUSTMENT FOR CHANGE IN REGULATORY COMPLIANCE COST (RCC) –

APPLIES ONLY WHEN RCC INCREASES OR DECREASES
Step 1: Calculate the delta between the old Regulatory Compliance Costs (RCC) and the new Regulatory Compliance Costs. For annual adjustments to the RCC, determine the annual change in the fee. Per Contract Section 14.06, the RCC may be increased or decreased based on the actual costs incurred by the City to comply with state regulations. The City will provide the adjusted Regulatory Compliance Cost to Contractor on or before March 1 of each year, beginning on March 1, 2026. The adjusted RCC will reflect actual costs incurred by the City to comply with state regulations regarding solid waste and recycling.

The City, at its sole discretion, may adjust the RCC at any point during the year. In the event that the City adjusts the RCC outside of the annual rate adjustment process (i.e. on January 1 instead of July 1), the same calculation process as described below will apply.

Example assuming an increase in the RCC:

Old RCC = $500,000 per year
New RCC = $550,000 per year
Change in RCC = $50,000 per year
Example assuming a decrease in the RCC:

Old RCC = $500,000 per year
New RCC = $450,000 per year
Change in RCC = ($50,000) per year

ATTACHMENT W
Annual Adjustment for Change in City Regulatory Compliance Costs Attachment W Page 2 of 3
Step 2: Divide the change in the RCC fee by the old Regulatory Compliance Cost.

Example assuming an increase in the RCC:

Old Regulatory Compliance Cost = $500,000 per year
Annual change in the RCC = $50,000
Divide the $50,000 per year change in the RCC by
the current Regulatory Compliance Cost of $500,000
to determine the needed rate adjustment (10% in this
example)
Example assuming a decrease in the RCC:

Old Regulatory Compliance Cost = $500,000 per year
Annual change in the RCC = ($50,000)
Divide the ($50,000) per year change in the RCC by
the current Regulatory Compliance Cost of $500,000
to determine the needed rate adjustment (-10% in this
example)
Step 3: Apply the rate adjustment (increase or decrease) to the Regulatory Compliance Cost component of the rates.

Example assuming an increase in rates:

If the residential Regulatory Cost Compliance component, which was provided with the Contractor’s submittal of
Proposal Form 29 which became Attachment D to the
Contract, is $1/month for a residential recycling cart, multiply $1 by 1.1 to calculate the adjusted Regulatory Cost
Component of the residential recycling cart ($1.10/month).

If the Regulatory Compliance Cost component of a
commercial 3-yard MSW bin 1x/week is $10 per month,
multiply $10 by 1.1 to calculate the adjusted Regulatory Compliance Cost component ($11/month) of the commercial 3-yard MSW bin serviced 1x/week.

ATTACHMENT W
Annual Adjustment for Change in City Regulatory Compliance Costs Attachment W Page 3 of 3
Example assuming a decrease in rates:

If the Regulatory Compliance Cost component of the
residential rate is $1/month, multiply $1 by 0.9 to calculate the adjusted Regulatory Compliance Cost Component of the rate ($0.90/month).

If the Regulatory Compliance Cost component of a
commercial 3-yard MSW bin 1x/week is $10 per month,
multiply $10 by 0.9 to calculate the adjusted Regulatory Compliance Cost component of the rate ($9.00/month).

B. ADJUSTMENT FOR CHANGE IN OTHER CITY FEES
Article 14 states that the City may add other fees as needed throughout the Term. If and when such fees are added, the annual adjustment of such fees shall follow the same protocols and methodologies as presented in this Attachment W for the Regulatory Compliance Costs.

Month May
Week 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
(Ongoing 1x/month)
Month
Week 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
(Ongoing 1x/month)
Deliver Interim Bins to Commercial/Estate Customers
Jun-25 Jul-25 Aug-25 Sep-25 Oct-25
Mar-26
Status Meetings with City
Order New Collection Vehicles
Order Electric Collection Vehicles
Mail Residential Cart Surveys & Educational Materials
Community Outreach Meeting (if requested)
Delivery and labeling of new collection vehicles (Through 12/26) Audit Customer Service Levels
Community Outreach Meetings
Mail Welcome Postcard
Launch City-Specific Webpage
Assignment of day-to-day contact
Commercial Field Surveys
Community Outreach Meetings (if requested)
AB 1669 Hiring Process
Troubleshooting
Implementation Activity Nov-25 Dec-25 Jan-26 Feb-26
Mail Welcome Packet
Develop Cart & Bin Labeling
Order New Containers (Commercial & Residential)
Order Backyard Service Satellite Vehicles
Implementation Activity
Customer Service Staffing @ City Hall
Develop Welcome Packet (Welcome letter, rate
sheet/service guide, SB 1383/Waste Sorting Outreach,
Contact information card)
Status Meetings with City
Canvas for customer data

ATTACHMENT Z
Not Used

ATTACHMENT AA
Minimum Required Duties of Recycling Coordinator
Attachment AA Page 1 of 5
Pursuant to Section 8.05.H of the Agreement, Contractor shall provide one (1) Recycling Coordinator working full time (1.0 FTE) for the City of San Marino (herein “Coordinator”) for the entire Term of the Agreement.

Summary of Duties
The Coordinator shall provide waste reduction and Recycling education to Residents and Businesses; support and assist with Processing Facility characterizations described in Attachment N; and perform quantitative analyses of the results of such characterizations. The Coordinator shall provide assistance to the City and Customers with regard to chronic complaints, persistent billing and/or payment issues and disputes, ongoing problems or issues with Diversion program implementation, outreach, Contamination of Recyclable Materials and/or Food Scraps/Yard Trimmings, and other troubleshooting and issues as directed by the City. The Recycling Coordinator shall be responsible for completing reports to the City as required by the Agreement. The Recycling Coordinator shall assist with developing social media posts for distribution via the City’s social media channels as a means to increase participation in, and awareness of, Diversion programs.

The Recycling Coordinator shall possess and demonstrate the following skills, judgment, maturity and experience in performing the duties described herein: (a) understand that successful resolution of complaints, billing disputes and other problems requires excellent listening skills, diplomacy, tact, and perseverance; (b) utilize said skills when interacting with Residents and other members of the public, City staff and City’s agents, commercial customers, and all other Persons; (c) demonstrate enthusiasm when explaining the Diversion programs to Residents, businesses, and other Persons; (d) demonstrate empathy and understanding of Residents’ and businesses’ concerns, problems, gaps in understanding about Diversion programs and utilize creativity and inventiveness to relate information to Residents and businesses to address the issues they express; (e) take a positive, self-starting approach to proactively address potential problems and issues and to resolve such issues and problems; and (f) maintain clear communication with City and City’s agents concerning all work performed.

Primary job responsibilities for the Recycling Coordinator position are:

1. General Duties
a. Spend at least eighty percent (80%) of time in field work (out-ofoffice) providing: outreach to individual Residents, community associations, businesses, multi-family properties; providing on-site inspections; photo documentation of Collection problems and subsequent resolution of problems; discussions with Contractor’s operations and Collection drivers, dispatchers, and other personnel, and Residents or Authorized Customer Representatives (owners and managers) at Customer locations that are experiencing

ATTACHMENT AA
Minimum Required Duties of Recycling Coordinator
Attachment AA Page 2 of 5
difficulties with Collection, billing or other issues; and other duties as needed.
b. Have an understanding of SB 1383 and all AB 939 requirements and how each relates to implementation of Diversion programs. c. Conduct quantitative analyses, including development and use of spreadsheets and databases.
d. Utilize MS Word, MS Excel, and MS PowerPoint to create and deliver professional and informative reports that satisfy the requirements in the Agreement and clearly report and track progress in Diversion programs, problems with Contamination, and pinpoint source(s) of Contamination and/or lack of Customer participation in the Diversion programs and provide and implement solutions.
e. Participate in meetings with City to develop solutions that advance the City’s Diversion objectives.
f. Perform related support duties as required by City.
g. Serve as a community resource with regard to Recycling and Diversion programs.
h. Work in a full and transparent manner with City and its agents in troubleshooting and implementing diversion programs including working on, and providing information on, Processing Facility characterizations, materials processing, materials marketed, prices received, processing costs and challenges for sorting, processing and/or marketing recyclable materials, Compost created from Yard Trimmings and Food Scraps, and markets for other products and by-products of the processing of Diverted materials.

2. Operational Duties
a. Make site visits and/or telephone calls to Customers that have recurring Contamination in any stream(s) (i.e. MSW, Recyclable Materials and/or Food Scraps/Yard Trimmings) and/or overflowing Carts or Uncontainerized MSW or Divertible Materials to educate the Resident about SB 1383, City ordinance requirements and options for source reduction and additional Carts.
b. Conduct site visits and/or telephone calls to Customers with repeated service issues to troubleshoot.
c. Monitor Diversion program participation as required by Attachment B.
d. Act as a liaison between City and Contractor’s operations department to facilitate bin deliveries and other operational requests.
e. Delivery of internal collection containers (i.e. slim jims) to commercial accounts.
f. Attend kickoff meetings for all construction and demolition projects that are issued permits by City, along with City staff to explain the

ATTACHMENT AA
Minimum Required Duties of Recycling Coordinator
Attachment AA Page 3 of 5
requirements of the C&D ordinance and to develop the diversion plan for the project.
g. Train construction and demolition project managers and job superintendents on how to implement diversion of Recyclable Construction and Demolition Debris and how to comply with the City’s Construction and Demolition Debris ordinance, and provide technical assistance in developing logistics and troubleshooting.

Provide follow-up support, answer questions, monitor and report diversion results in Attachment K reports.
h. Implement and maintain the Recycling program at City Hall, the Library and all other City facilities including providing periodic training about the program and responding to questions about the program.

3. Outreach Duties
a. Conduct follow-up to any Customers that have rejected Recyclable Materials Carts and Collection service or Food Scrap/Yard Trimmings Carts and Collection service. Provide reports to City regarding the results of these interactions to assist the City with potential enforcement of its ordinances and to tailor additional public education and information to the concerns, questions, fears and problems expressed by Residents.
b. Independently schedule and conduct meetings with Authorized Customer Representatives at Commercial and Business
Establishments to secure participation in increased recycling efforts, including Food Scrap Diversion.
c. Coordinate and interface with other agencies, organizations, companies, City and City-designated consultants or other contractors regarding Edible Food donation programs for human consumption.
d. Train business and Multi-Family tenants and representatives on how to implement diversion of recyclables and Food Scraps, and provide technical assistance in developing logistics and troubleshooting.
e. Provide follow-up support to businesses and Multi-Family complexes, answer questions, and monitor and report diversion program results
f. Identify opportunities for businesses to reduce wastes and better manage unwanted discards.
g. Provide training, troubleshooting, education and answers to questions to Residential customers.
h. Assist with the writing, production, and overall execution of proposals, recycling plans for businesses and other Customers and reports.

ATTACHMENT AA
Minimum Required Duties of Recycling Coordinator
Attachment AA Page 4 of 5
i. Distribute the public education and outreach materials required by Attachment N of the Agreement and Section 5 of Attachment B for routes that exceed 25% contamination.
j. Assist with the development of social media postings for distribution via the City’s social media channels.
k. Assist with the development and distribution of targeted written outreach materials to Customers and community associations such as letters, flyers, brochures, infographics, etc.
l. Assist with developing webpage content regarding the Recyclable Materials and Food Scrap/Yard Trimmings Collection programs and other topics as required by SB 1383 for inclusion on Contractor’s and/or City’s website
m. Independently schedule and conduct meetings with Authorized Customer Representatives and community groups to secure participation in increased recycling efforts, including Food Scrap Diversion and to reduce Contamination.
n. Train Residents regarding implementing Diversion of Recyclable Materials and Food Scraps/Yard Trimmings and provide technical assistance in developing logistics and troubleshooting at individual Residences including Estates.
o. Prepare public outreach and education materials as required by the Agreement.
p. Attend all City-sponsored special events where Recycling and/or the environment are the theme or topic. Staff a booth, tabletop or other appropriate method to disseminate educational materials, show videos and provide public information on Diversion programs, preventing Contamination, and other related topics.
q. Plan and implement Recycling programs at all City-sponsored special events to Divert cardboard, glass, mixed paper, aluminum cans, plastic and other beverage containers, newspaper, Food Scraps and any other materials that can be Diverted.
r. Speak and make presentations to community groups, schools, and other organizations about the City’s Diversion programs. s. After completing the steps in Attachment B, Section 3.7 and the account refuses to implement a state-mandated diversion program, refer non-compliant accounts to the City for enforcement. t. Refer Customers requesting Waivers and Commercial Customers with internal Diversion programs to City for verification u. Meet with business groups to enhance Diversion programs v. Update the “red/green list” or CRM System at least weekly to show the contacts made and work performed at Commercial and
Business Premises and Multi-Family Premises in City.

4. Customer Service Duties
a. Provide training, troubleshooting, education and answers to questions to Residential Customers.

ATTACHMENT AA
Minimum Required Duties of Recycling Coordinator
Attachment AA Page 5 of 5
b. Proactively troubleshoot and provide Customer-friendly resolutions to service, billing and other chronic or persistent problems in coordination with the City staff representative(s).
c. Proactively and quickly respond to questions, problems and issues from City staff representative and provide prompt feedback on resolution of issues.
d. Coordinate and interface with other agencies, organizations, companies, City and City-designated agents, consultants or other contractors as needed concerning Customer problems, issues or complaints.
e. Assist with implementing programs at residential properties with limited curb space,

San Marino City CouncilMay 21, 2025

San Marino City Council
May 21, 2025