Agenda packet — San Marino City Council, May 30, 2025 (part 1 of 2)

AGENDA – MAY 30, 2025 PAGE 1 of 496

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108

ADJOURNED REGULAR MEETING OF THE

SAN MARINO CITY COUNCIL
FRIDAY, MAY 30, 2025 AT 8:30 AM

CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:

AGENDA – MAY 30, 2025 PAGE 2 of 496
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.

Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments. Written Zoom comments will be read or summarized, then printed and made part of the public record for the meeting.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, and Mayor Shepherd Romey

POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.

Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

NEW BUSINESS

1. ADOPTION OF THE PROPOSED OPERATING & CAPITAL BUDGET FOR FISCAL YEAR 2025-26
Recommendation: Staff recommends that the City Council adopt Resolution No. R25-18, adopting the Operating and Capital Budget for Fiscal Year 2025-26, adopt Resolution No. R-25-14, adopting the Salary Schedule for FY 2025-2026, and adopt Resolution No. R-25-15, approving a new job classification for the position of fulltime Library Circulation Supervisor. If the Council concurs with staff’s recommendation, an appropriate motion would be:

AGENDA – MAY 30, 2025 PAGE 3 of 496
“I move to adopt (1) Resolution No. R-25-18, Adopting the Operating and Capital Budget for the Fiscal Year 2025-26 and Appropriating the Amounts Specified therein from the Funds and for the Purposes Indicated, (2) adopt Resolution No. R-25-14, adopting the Salary Schedule for FY 2025-2026, and adopt (3) Resolution No. R-25- 15, approving a new job classification for the position of full-time Library Circulation Supervisor.”

CONSENT CALENDAR

2. APPROVAL OF RESOLUTION NO. R-25-17 ESTABLISHING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-26
Recommendation: Staff recommends adoption of the proposed FY 2025-26 appropriations limit and the appropriations subject to limitation for the City of San Marino. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Resolution No. R-25-17, Establishing the Appropriations Limit and Appropriations Subject to Limitation for Fiscal Year 2025-26.”

3. CASH AND INVESTMENT REPORT FOR THE MONTH OF APRIL 2025 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of April 2025.”

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

FUTURE AGENDA ITEMS

ADJOURNMENT
AGENDA – MAY 30, 2025 PAGE 4 of 496
Posted: 5/23/2025 ALISON WALKER

CITY CLERK
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Hillary Guirola-Leon, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: May 30, 2025
SUBJECT: ADOPTION OF THE PROPOSED OPERATING & CAPITAL
BUDGET FOR FISCAL YEAR 2025-26

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Efficient, Responsive, and Effective City Services

BACKGROUND
The annual budget is an important document where government resources are allocated to programs and services for the year. This allocation of resources is driven by the City’s priority initiatives. The Fiscal Year (FY) 2025- 26 budget process began at the first meeting in February 2025, and the goal is to adopt the budget by May/June before the start of the fiscal year.  At the February 12, 2025, City Council meeting, staff presented the Fiscal Year 2025-26 budget calendar, a budget overview, and presented the proposed priority initiatives.
 At the February 28, 2025, City Council meeting, staff presented the FY 2024-25 mid-year review and the five-year financial forecast. The FY 2025-26 projections were also presented along with an update of FY 2024-25 CIP projects.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
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 Community feedback on priority initiatives was gathered through a community survey. The results of the community feedback were presented to the City Council on March 12, 2025.
 At the March 12, 2025, City Council meeting, City Council selected the FY 2025-26 priority initiatives.
 At the March 28, 2025, City Council meeting, staff presented the draft FY 2025-26 Capital Equipment, FY 2025-26 Construction Plans, and the 5-year Capital Improvement Plan. Developing a 5-year Capital Improvement Plan is a best practice used by governments to identify the City’s present and future capital investment needs.  At the April 25, 2025, City Council meeting, staff presented a high-level budget summary, anticipated fund balance, and revenue details. City departments also presented their operating budgets.

DISCUSSION
Today’s meeting moves us into the final step in the budget process, with the presentation of the Proposed Operating and Capital Budget for FY 2025-26 (Attachment 1). The accompanying budget document incorporates all of the direction given to staff by the City Council at our previous budget meetings.

The Proposed Budget document provides the City Council with the comprehensive FY 2025-26 budget, as well as budget details down to the individual line items within each department, individual capital projects, and equipment items. The following are changes that were made to the FY 2025- 26 Proposed Budget.

Summary of Budget Revisions
In line with the City Council’s direction provided to staff at the April 25, 2025, City Council meeting, the following FY 2025-26 Budget revisions were made:

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Operating Budget Revisions
Budget Revision Description Amount

REVENUES
Lil Learners' Program Operating Revenue

$ 166,051
Total Revenues Increase (Decrease)

$ 166,051

EXPENDITURES
Increase in Travel & Meeting Expenditures (Human Resources Department)

$ 400
Decrease in Vehicle & Maintenance Expenditures (Various Departments)

(13,640)
Decrease in City Council Expenditures

(3,925)
Increase related to Lil Learners' Program Operating Expenditures

147,495
Reallocated Funds from Street Rehab Project to Cover Contracted Street Sweeping

74,910
Requested Use of Additional Measure W Funds to Cover Contracted Street Sweeping

329,880
Total Expenditures Increase (Decrease)

$ 535,120
Capital Budget Revisions
Description Amount
Decrease in Computer Replacement Capital Equipment Purchases $ (6,000) Reallocated Gas Tax Funds from Street Rehab Project to cover Operating Expenditures for Street Sweeping

(74,910)
Net Budget Revisions $ (80,910)
Budget Overview
The proposed FY 2025-26 budget includes total revenues of $39.2 million, inter-fund transfers of $16 million, and expenditures of $47.1 million across all funds.

General Fund Group
Overall, the General Fund FY 2025-26 proposed budget has a net change of $35,965.

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General Fund Group
Proposed Budget
FY 2025-26
Revenues $ 36,428,032
Expenditures 36,392,067
Net Change before Transfers In/Out $ 35,965
The General Fund is projected to end FY 2025-26 with an unassigned fund balance of $18 million, which is 49.4% of the estimated FY 2025-26 General Fund operating revenues and meets the City’s General Fund Reserves Policy of 40%. The estimated reserve balance above the minimum amount required is $3.4 million.

Capital Budget
A total of $9.7 million is planned for capital improvement projects and equipment purchases in FY 2025-26. This total amount is comprised of $3.1 million of new requests for nine (9) projects, $5.7 million to re-appropriate funds in order to finish nineteen (19) projects that began in FY 2024-25 but are not expected to be finished by June 30, 2025, and $0.9 million for eight (8) capital equipment purchases. Special revenue funds (Gas Tax Fund, Body Worn Camera Grant, LA County Measure M, etc.) will fund 25% of the proposed FY 2025-26 capital expenditures, with the remaining 75% funded by the Capital Projects Fund reserves.

The Capital Projects Fund is projected to end FY 2025-26 with a fund balance of $15,000. The primary funding source for the Capital Projects Fund is the General Fund. In the past five (5) years, the General Fund has provided $10.7 million in funding to the Capital Fund, which has helped the City continue to invest in its infrastructure. Looking ahead, the City has an estimated $47.1 million in unfunded capital needs over the next five (5) years. One (1) of the key challenges will be addressing the gap between operating revenues and expenditures while also continuing to support capital needs citywide.

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Looking Ahead
Five-Year Forecast
Staff has updated the Five-Year forecast for the General Fund. The forecast shows that expenditures growth will outpace revenue growth during the next four (4) years. The forecast indicates projected deficits starting at $597,000 in FY 2026-27 and continuing to grow to $1.17 million in FY 2029-30. These projections assume both the Utility Users’ Tax and Public Safety Parcel Tax are renewed upon expiration. Together, these two revenues make up 17% of General Fund revenues and are important funding sources for ongoing operations. These projections also assume an estimated $300,000 in annual sewer system operation and maintenance costs to be covered by sewer charges rather than the General Fund.

Budget-Balancing Efforts
Below are some of the budget-balancing efforts the City has implemented in FY 2024-25 and FY 2025-26:
• Reducing Services & Supplies expenditures by $917,000 in FY 2024-25; • Reducing Services & Supplies expenditures by $1.7 million in FY 2025- 26;
• Freezing two (2) vacant positions in the Police Department (One Police Officer and one part time Cadet for a temporary savings of $200,000); • Elimination of the Aquatics Program ($100,000);
• Reduction in Capital contributions from the General Fund in FY 2025-26 ($646,000);
• Conducted a User Fee Study to update our current user fees; and • Conducted a Sewer Rate Study to help fund future sewer system operational and capital needs.

Many of these efforts are temporary and short-term in nature and are meant to help the City continue to fund current service levels while longer-term strategies are implemented.

Priority Initiatives: Build Upon our Fiscal Health
On March 12, 2025, the City Council selected the priority initiatives listed below under the theme of Fiscal Health:

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• Financially Self-sustaining Sewer System
• Ensure Fiscal Stability Through Revenue
• Maintain Local Control of Sales Tax
By implementing the priority initiatives outlined above, the City will be able to address the projected structural deficits over the next few years and continue to deliver services at the levels expected by the community.

Roadmap to Fiscal Stability
As previously discussed this year and last, as a response to this mounting revenue issue, during the FY 2024-25 budget process, the City Manager outlined a roadmap of actions necessary to be undertaken in order to stabilize the City’s finances. This roadmap included short, mid- and long-term actions that must be implemented if the City Council and the community wish to maintain the current levels of service. A few of the actions implemented to date include the passage of the Public Safety Parcel Tax (Measure SM) by voters in the November 2024 Election, the sale of excess Proposition A funds to the City of Pasadena, and the reallocation of COPS funds to better support Police Department operations.

In the mid-term: staff brought a comprehensive update the City’s user fees (fees for services delivered to individuals such as those necessary to inspect fire plans, obtain a conditional use permit, film permit, etc.) which was adopted by the City Council earlier this year; study revenue sources for maintaining the City’s aging sewer infrastructure (which will return to the City Council on June 27, 2025); and addressing operational efficiencies to reduce expenses. One primary area of focus as outlined last year is to address the drivers of overtime expenses which departments will continue to do.

In the long-term, over the course of the next one (1) to two (2) years, several additional actions will need to be taken to maintain the San Marino we know and love. These include renewal of the City’s Utility Users Tax at a rate that more appropriately reflects the community’s expectations of the City by way of service delivery; a one percent (1%) district tax measure to keep dollars spent in San Marino; and working with The Huntington Library, Art Museum, and Botanical Gardens to better fund impacts to City services by their visitors, PAGE 10 of 496
to name a few. By implementing the actions outlined above, coupled with sound budgeting practices across the City’s budget, the City will be able to address the structural deficit over the next few years and continue to deliver services at the levels expected by the community.

Updated Salary Resolution, Salary Schedule, and adoption of Job Classifications/Specifications Resolution
Additionally, the Salary Resolution and Salary Schedule (Attachment 3) have been updated to reflect the proposed position and includes a 4% Cost Of Living Adjustment (COLA) for City Staff, Executive Team, and City Manager to be approved by City Council for FY 2025-26 via Memorandum of Understandings (MOU’s) and a compensation plan for Unrepresented Employees for the period covering July 1, 2024 through June 30, 2027.

Section 02.05.01(D) of the San Marino Municipal Code (“Code”) provides that the City Manager shall prepare salary and benefit schedules for presentation to the City Council. Section 02.05.01(A) of the Code provides that salary and benefits plans for employees are a part of the City’s personnel rules and regulations when approved by resolution of the City Council.

The changes to the Salary Schedule include adding the new proposed full-time Library Circulation Supervisor position to the Salary Schedule. This position will replace the Clerk Typist II position that is assigned to the Library Division.

Section 02.05.01 of the Code provides that the City Manager shall prepare position classifications for City employees, and for the City Council to approve the addition of classifications via resolution. A Resolution (Attachment 4) adopting the job classification for the proposed position has been prepared to reflect the new position. These changes are reflected in the proposed FY 2025- 26 budget.

FISCAL IMPACT & PROCUREMENT REVIEW
The FY 2025-26 proposed budget includes total revenues of $39.2 million, expenditures of $47.1 million and inter-fund transfers of $16 million.

This report requires no procurement review.

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LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. R-25-18, adopting the Operating and Capital Budget for Fiscal Year 2025-26, adopt Resolution No. R-25-14, adopting the Salary Schedule for FY 2025-2026, and adopt Resolution No. R-25-15, approving a new job classification for the position of full-time Library Circulation Supervisor. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt (1) Resolution No. R-25-18, Adopting the Operating and Capital Budget for the Fiscal Year 2025-26 and Appropriating the Amounts Specified therein from the Funds and for the Purposes Indicated, (2) adopt Resolution No. R-25-14, adopting the Salary Schedule for FY 2025-2026, and adopt (3) Resolution No. R-25-15, approving a new job classification for the position of full-time Library Circulation Supervisor.”

ATTACHMENTS

1. Proposed Operating and Capital Budget for Fiscal Year 2025-26

2. Resolution No. R-25-18

3. Resolution No. R-25-14

4. Resolution No. R-25-15
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2025
2026
Adopted
Operating
&
Capital
Budget
City of San Marino
Fiscal Year
PAGE 13 of 496

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2 PAGE 14 of 496
City Council
Mayor
Gretchen Shepherd Romey
Vice-Mayor
Tony Chou
Council Member
Hunter Chang
Council Member
John Chou
Council Member
Calvin Lo
Appointed Officials
Interim City Treasurer
Hillary Guirola-Leon
City Attorney
Joseph Montes
Executive Team
City Manager
Philippe Eskandar
Finance Director
Hillary Guirola-Leon
Human Resources Director
Lizette Guerrero
Community Development Director
Isidro Figueroa
Police Chief
John Incontro
Fire Chief
Mario Rueda
Parks & Public Works Director
Amber Shah
Community Services Director
Cathi Johnson
Community Engagement Manager
Nicole Tibbet
City Clerk
Alison Walker
City Leaders
3 PAGE 15 of 496

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City of San Marino
Organizational Chart
Residents
City Council
City Attorney City Manager
City Manager’s Office Community
Development
Community Services Finance
Fire Police Human Resources
Parks & Public Works Police
City Treasurer
5 PAGE 17 of 496

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Table of Contents
City Manager’s Transmittal Letter.....................................................................................................................13 City Manager’s Transmittal Letter – Translated into Mandarin........................................... PENDING Five-Year Forecast – General and Public Safety Funds ............................................................................ 34 Five-Year Forecast – Capital Projects Fund.................................................................................................... 36 Citywide Financial Policies Compliance........................................................................................................... 38 Financial Summaries ................................................................................................................................................. 45 Summary of Revenues, Expenditures, and Changes in Fund Balances ................................................ 46 Summary Schedule of Revenues by Fund....................................................................................................... 49 Detail Schedule of Revenues by Fund ..............................................................................................................50 Summary Schedule of Expenditures by Fund................................................................................................ 57 Summary Schedule of Expenditures by Department & Type.................................................................. 58 Schedule of Department Expenditures by Fund........................................................................................... 61 Schedule of Transfers Between Funds.............................................................................................................. 63 Cost Recovery – General, Public Safety and 4th of July Event Funds..................................................... 65 Summary of Authorized Positions...................................................................................................................... 69 Total Compensation by Position Classification............................................................................................. 71 Operating Budget
City Council................................................................................................................................................................. 77 City Attorney .............................................................................................................................................................. 81 City Manager’s Office.............................................................................................................................................. 85 El Molino Viejo (The Old Mill) ................................................................................................................... 93 Finance Department................................................................................................................................................ 97 Non-Departmental .....................................................................................................................................107 Human Resources Department........................................................................................................................ 111 Community Development Department......................................................................................................... 121 Police Department................................................................................................................................................. 131 Fire Department.....................................................................................................................................................139 Emergency Management.........................................................................................................................149 Parks and Public Works Department ............................................................................................................. 153 Parks and Public Works Administration................................................................................................... 162 7 PAGE 19 of 496
Fleet........................................................................................................................................................................ 164 Sewer..................................................................................................................................................................... 165 Streets ................................................................................................................................................................... 166 Parks....................................................................................................................................................................... 168 Grounds................................................................................................................................................................ 170 Building Maintenance ..................................................................................................................................... 171 Community Services Department.................................................................................................................... 173 Community Services Administration ......................................................................................................... 181 Recreation............................................................................................................................................................ 187 Recreation Administration....................................................................................................................... 190 Aquatics ......................................................................................................................................................... 192 Youth................................................................................................................................................................ 193 Adult................................................................................................................................................................. 195 Community Events...................................................................................................................................... 196 Contract Classes .......................................................................................................................................... 198 Facilities & Rentals......................................................................................................................................199 Library....................................................................................................................................................................201 Library Administration...............................................................................................................................204 Adult Services ...............................................................................................................................................206 Childrens’ Services ......................................................................................................................................208 Processing ......................................................................................................................................................209 Circulation...................................................................................................................................................... 210 Capital Budgets......................................................................................................................................................... 211 Capital Equipment Budget................................................................................................................................. 213 Capital Construction Budget............................................................................................................................. 239 Appendices.................................................................................................................................................................. 261 Legal Requirements and Budget Policies ..................................................................................................... 263 Budget Calendar.................................................................................................................................................... 264 Fund Descriptions.................................................................................................................................................. 265 Community Profile ................................................................................................................................................ 269 City Map.................................................................................................................................................................... 270 History of San Marino.......................................................................................................................................... 271 8 PAGE 20 of 496
San Marino’s City Seal ......................................................................................................................................... 272 Summary of Audited Financial Statements – Last Five Years................................................................ 273 Summary of Citywide Net Position – Last Five Years............................................................................... 275 Summary of General Fund Balance Sheets – Last Five Years................................................................ 276 Summary of General Fund “Income Statements” – Last Five Years.................................................... 277 The Property Tax in San Marino....................................................................................................................... 278 The Public Safety Parcel Tax .............................................................................................................................. 281 Budget Adoption Resolution............................................................................................................................. 282 Gann Appropriations Limit Resolution..........................................................................................................284 Gann Appropriations Limit Calculation ........................................................................................................286 Implications of the Gann Appropriations Limit..........................................................................................287 Schedule of Fees for Services – Fiscal Year 2025-26 ................................................................................289 Glossary ....................................................................................................................................................................296 5-Year Capital Equipment and Improvement Plan................................................................................... 306 9 PAGE 21 of 496

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Transmittal Letter
11 PAGE 23 of 496

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City Manager’s Transmittal Letter
May 30, 2025
Honorable Mayor and City Council,
I am pleased to present the Fiscal Year (FY) 2025-26 Operating and Capital Budget for the City of San Marino. This document serves as the City’s financial plan for the upcoming year and demonstrates the City Council’s priorities for providing programs, projects, and services to this great community.

The Strategic Plan, adopted by the City Council in April 2018, served as a foundation for the development of this Budget. The Strategic Plan identified the following vision, mission, and critical success factors for the City organization:

Vision
To enhance our unique residential community and preserve the best of our past for future generations.

Mission
Contributing to a safe, beautiful, and enduring community with excellence, stewardship, and innovation.

Critical Success Factors
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Safe Community
• Well-Maintained Infrastructure
• Fiscally Responsible and Transparent City Government
• Attractive, Complementary Business District
• Inviting and Relevant City Facilities
• Beautiful, Preserved, Single-Family Neighborhoods
The eight critical success factors provide a foundation for maintaining and strengthening an exceptional San Marino as well as a clear vision of where the City would like to go. These critical success factors not only guide the priority initiatives that the City Council adopted for FY 2025-26 but also provide long-term goals of what the City would like to achieve in the future. Each Department uses the critical success factors to determine FY 2025-26 objectives which are listed in their respective Department budgets.
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The annual budget is an important document where government resources are allocated to programs and services for the Fiscal Year. This allocation of resources is driven by the City’s Priority Initiatives. The Priority Initiatives are approved by City Council and developed with feedback from the community. Community feedback on priority initiatives was gathered through a community survey and results were presented to Council on March 12, 2025. This year, the selected Priority Initiatives include:
• Public Safety Excellence
o Improve Cellular Coverage
o Explore Pedestrian and Traffic Safety Improvements
• Preserve our Residential Neighborhoods
o Housing Element Implementation
• Build Upon our Fiscal Health
o Financially Self-sustaining Sewer System
o Ensure Fiscal Stability Through Revenue
o Maintain Local Control of Sales Tax
• Foster Economic Development
o Streamline Brick and Mortar Openings
o Highlight Local Commerce
• Celebrate San Marino
o Lacy Park 100th Anniversary
o Lacy Park Arboretum Accreditation
Budget Overview
The adopted operating budget includes $36.4 million in unrestricted revenues and $37.4 million in operating expenditures. The adopted budget will utilize $1 million in Special Revenue Funds to fund day-to-day operating expenditures. As a result, projected available funding is sufficient to pay for our planned operating expenditures.

The operating budget is funded almost entirely from the General Fund, with some additional funding from restricted transportation and public safety funds. The General Fund group fund balance is projected to grow by $36K to $18 million by June 30, 2026, which will be equal to 49.4% of FY 2025-26 General Fund Group estimated revenues. (As a reminder, the City’s Financial Policies dictate that the City maintain a balance that equals 40% of our projected revenues.) The adopted capital budget of $9.7 million consists of $3.1 million for new projects, $5.7 million for continued projects from the prior fiscal year, and approximately $0.9 million for new equipment. The funding for capital equipment and capital improvements comes from the General Fund, along with some external funding sources. In the past, City Council has approved the transfer of excess reserves from the General Fund to the Capital Projects Fund, thereby providing a funding source for capital projects. Additional details regarding the five-year forecast for the Capital Projects can be found in the 5-Year Forecast section of this document. 14 PAGE 26 of 496
In preparing this budget, we assumed a conservative approach as the local economy recovers from impacts due to the COVID-19 pandemic, and the continuation of a slowly growing economy.

Also, there is ongoing uncertainty related to tariffs, inflation, federal funding freezes, and other key economic factors. The City’s budget does not currently reflect these potential economic changes, but the City will continue to monitor conditions and remain prepared to adjust if necessary.

We have forecasted revenues to grow at a modest rate in anticipation of a recovering economy.

The adopted budget includes total revenues of $39.2 million and total expenditures of $47.1 million ($37.4 million in operating expenditures and $9.7 million of capital expenditures). Please see the following graph for a breakdown of our revenue sources and expenditure categories:

Ad Valorem Property
Taxes
53%
Property Tax In Lieu of
VLF
6%
Public Safety Parcel Tax
10%
Charges for Services
6%
Utility Users Tax
6%
All Other
12%
Restricted Funds
7%
Total Revenues: $39.2M
15 PAGE 27 of 496
Budget Highlights
Budget Process
The budget process in San Marino begins in of January each year; the goal is to adopt the budget by May/June. The continuous improvements made over previous years have yielded successfully adopted budgets each year, with last year’s budget being adopted on May 31, 2024, in advance of the beginning of the next fiscal year on July 1.

At the February 12, 2025, City Council meeting, staff presented the Fiscal Year 2025-26 budget calendar, gave a FY 2025-26 budget overview, and presented proposed priority initiatives.

Community feedback on priority initiatives was also gathered through a community survey.

At the February 28, 2025, City Council meeting, staff presented the FY 2024-25 mid-year review and the five-year financial forecast. FY 2025- 26 projections were also presented along with an update of FY 2024-25 CIP projects. The financial forecast prepared in February 2025, projected an operating deficit of $1.3 million for FY 2025-26. These projections had a significant impact on the budget process and the allocation of resources to programs and services for FY 2025-26. 16 PAGE 28 of 496
At the March 12, 2025, City Council meeting, City Council selected the FY 2025-26 priority initiatives.

At the March 28, 2025, City Council meeting, staff presented the draft FY 2025-26 Capital Equipment, FY 2025-26 Construction Plans, and the 5-year Capital Improvement Plan. Developing a 5-year Capital Improvement Plan is a best practice used by governments to identify the City’s present and future capital investment needs.

At the April 17, 2025 Library Board of Trustees meeting, the Library Board of Trustees reviewed and accepted the draft FY 2025-26 Library Division budget as presented. Furthermore, at the April 14, 2025 Recreation Commission meeting, the Recreation Commission reviewed and accepted the draft FY 2025-26 Recreation Division budget as presented.

At the April 25, 2025 City Council meeting, the City Council reviewed the expenditures of the FY 2025-26 proposed operating budget and department work plans. Staff also provided a high-level budget summary, anticipated fund balance and revenue details to help frame the discussion. At this meeting, the City Council offered comments on the operating budgets of all departments.

Staff then revised the draft operating and capital budgets based on the direction provided by the City Council. The complete Proposed Operating and Capital Budget document, incorporating all City Council feedback, is now presented to the City Council for approval.

A more detailed description of the FY 2025-26 budget preparation calendar is included as an appendix to this document.

The Budget and its Individual Funds
The FY 2025-26 Adopted Operating and Capital Budget is composed of budgets for 31 individual funds. In governmental accounting, funds are utilized to facilitate and demonstrate accountability for the collection and expenditure of revenues restricted for particular purposes.

The largest single fund is the City’s General Fund, which accounts for about a third of the City’s financial activity in terms of the adopted expenditures for the coming year. General Fund revenues are unrestricted. In addition, there are seven other individual funds maintained for budgeting purposes that provide public safety and other basic services and the revenues of which are generally unrestricted. These seven funds are combined with the General Fund to form the General Fund Group of funds.

The remaining adopted expenditures are spread among the other twenty-three individual funds.

These individual funds are maintained in order to account for resources that are restricted for particular purposes. The majority of the expenditures in these funds are for capital expenditures. 17 PAGE 29 of 496
Revenues
The General Fund Group revenues for FY 2025-26 are budgeted at $36.4 million. This is an increase of approximately $80 thousand (or 0.2%) over the FY 2024-25 amended budget of $36.3 million. Estimated revenues for the restricted funds of the City are expected to decrease by $1.3 million (or 32.2%) mostly due to General Fund capital contributions to the Capital fund in FY 2024-

25. General Fund Group revenues are expected to account for 92.7% of all City revenues in FY 2025-26.

General Fund Group

San Marino is a small community of single family residences with very limited commercial areas.

As such, the City has been (and continues to be) dependent on property tax revenue. For FY 2025- 26, property tax revenue is conservatively estimated to grow to $20.9 million, which is 4.0% over the FY 2024-25 estimated collections of $20.1 million.

Beginning in 1980, our community determined that the post-Proposition 13 property tax revenue flow was not enough to sustain the level of services to which the community had grown accustomed. Since then, the residents have repeatedly supported, through the required twothirds vote, a special public safety parcel tax in eleven consecutive elections. The most recent election, in November 2024, authorized the parcel tax through FY 2028-29.

The City Council sets the parcel tax rate every year. The authorizing Ordinance allows for 5% annual increases. At its March 28, 2025 meeting, the City Council approved a 5% increase in the Public Safety Parcel Tax for FY 2025-26. Given that decision, the parcel tax is estimated to bring in Revenues by Fund
FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
General Fund Group 36,348,037 36,428,032 79,995 0.2%
Restricted Funds 4,168,163 2,827,279 (1,340,884) -32.2% Total 40,516,200 39,255,311 (1,260,889) -3.1%
General Fund Group
Revenues
FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
Ad Valorem Property Taxes $ 20,150,000 $ 20,950,000 $ 800,000 4.0% Property Tax In Lieu of VLF 2,100,456 2,198,457 98,001 4.7% Utility Users Tax 2,515,900 2,466,750 (49,150) -2.0%
Public Safety Property Tax 3,528,294 3,704,709 176,415 5.0% Sales Tax 645,000 637,000 (8,000) -1.2%
Charges for Service 2,247,156 2,335,411 88,255 3.9%
Licenses & Permits 1,705,000 1,750,170 45,170 2.6%
Other Revenues 3,456,231 2,385,535 (1,070,696) -31.0%
Total $ 36,348,037 36,428,032 $ 79,995 0.2%
18 PAGE 30 of 496
$3.7 million this coming fiscal year, which will fund approximately 20.9% of the combined costs of our Police and Fire services.

Ad valorem property tax revenue and public safety parcel tax revenue together account for 67% of all General Fund Group estimated revenues in this adopted budget. Property tax in lieu of Vehicle License Fee (VLF), representing the extra property tax revenue cities now receive in exchange for giving up State VLF revenue is estimated to increase 4.7%.

Charges for Services are composed primarily of planning and zoning, police, fire/paramedic, recreation, and library fees. Charges for Services are estimated to increase by approximately $88 thousand from the FY 2024-25 amended budget.

The Utility Users Tax (UUT) is a 5% City tax assessed on electricity, gas, water, telephone, and cable television charges. The City’s UUT revenue is expected to decrease by -2.0% next year due to utility rates having stabilized from recent peaks. Other revenue consists of other taxes (sales, franchise, real property transfer, and business license taxes), licenses and permits, fines, revenue from use of money and property, donations, and other miscellaneous revenues.

The minimal increase in the General Fund group revenues is primarily due to one-time revenues received in FY 2024-25, which offset the increase in property taxes. During FY 2024-25, the City recognized one-time revenues related to the Sale of Proposition A funds in the amount of $750,000 and American Rescue Plan Act funds in the amount of $401,406.

For more detailed revenue information, please see the revenue summary and detail schedules in the “Summaries” section of this document.

Operating Expenditures
The adopted operating expenditures budget of $37.4 million is $1.2 million (or 3.2%) lower than the FY 2024-25 amended operating expenditures budget of $38.6 million due in large part to proactive reductions implemented across the organization at the direction of the City Council. Of the total operating expenditures budget of $37.4 million, $36.3 million are expenditures in the General Fund Group of funds. The $1 million balance of the adopted operating budget comes from restricted funds – Gas Tax fund, Proposition A transit fund, Community Development Block Grant, Measure W Clean Water Fund, Body Worn Camera Grant fund, and Citizens’ Option for Public Safety (COPS) funds.

Operating BudgetFunding Sources FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
General Fund Group 37,276,430 36,392,067 (884,363) -2.4% Restricted Funds 1,390,173 1,030,533 (359,640) -25.9%
Total 38,666,603 37,422,600 (1,244,003) -3.2%
19 PAGE 31 of 496
The 3.2% net decrease in the adopted operating budget for FY 2025-26 is primarily due to the one-time Sale of Proposition A funds in FY 2024-25 of $1 million. Below are some additional details regarding the adopted operating budget by expenditure category:

Personnel and Staffing
Overall, the personnel budget increased by 2.6% from the current year. Below is a table showing the personnel budget in more detail:

As a service provider with exceptional customer service at the top of our priorities, a healthy and committed workforce is the backbone of our ability to carry out the Council’s policies; as such personnel costs comprise 73% of the operating budget for FY 2025-26 (or 58% of the total budget including capital costs). The personnel budget includes the 4% increase in salaries per the Memorandum of Understandings (MOUs) with various employee associations.

The personnel budget also includes a reduction of approximately $200,000 due to temporary salary savings from freezing one Police Officer position and one part-time Cadet position. These positions are not being eliminated, but will remain unfilled for the upcoming fiscal year to support budget balancing efforts for FY 2025-26. Recruitment for these positions is expected to resume once the budget stabilizes. The personnel budget also includes reductions in the Community Services Department due to the elimination of the Aquatics program and restructuring staffing levels based on the needs of the community.

The personnel budget increased by $377 thousand due to an increase in the City’s annual required contribution to the City’s pension Unfunded Accrued Liability (UAL), which is driven by actuarial valuations.

Our total citywide staffing level for next year is 136.47 FTEs, which is a decrease of 3.47 FTEs from FY 2024-25 adopted budget. The decrease in FTEs is due to the elimination of the Aquatics Program and reduced Library part-time hours to better reflect current operational trends.

Operating Budget- All Funds
FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
Personnel 26,535,718 27,235,752 700,034 2.6%
Services & Supplies 12,130,885 10,186,848 (1,944,037) -16.0% Total 38,666,603 37,422,600 (1,244,003) -3.2%
Personnel Expenditure CategoryAll Funds FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
Personnel- Salaries & Benefits 21,318,867 22,285,811 966,944 4.5% Personnel Workers Comp 1,466,680 822,546 (644,134) -43.9% Personnel- Pension UAL & OPEB 3,750,171 4,127,395 377,224 10.1% Total 26,535,718 27,235,752 700,034 2.6%
20 PAGE 32 of 496
For more information regarding City staffing, please see the Summary of Authorized Positions schedule in the “Summaries” section of this document, as well as each department’s adopted budget.

Services and Supplies
Services and Supplies costs are decreasing by $1.9 million (or 16%). As part of this year’s budget process, departments reviewed each expenditure line item and proposed operating expenditure reductions to help balance the budget.

Debt Service & Debt Obligations
The City’s has no debt service expenditures in FY 2025-26. The City’s 2007 Pension Obligation Bonds, was paid off in FY 2023-24.

Legal Debt Limit Margin:

Under state law, the City has a legal debt limitation not to exceed 15% of the total assessed value of all real and personal property of the City. In accordance with California Government Code Section 43605, only the City’s general obligation bonds are subject to that legal debt limit. The City does not have any outstanding debt.

Below is the calculation of the debt limit margin for the Fiscal year ended 2025:

Computation of Legal Bonded Debt Limit Margin
FY 2024-25
Assessed Valuation $ 8,380,736,028
Debt Limit Percentage 15%
Bonded Debt Limit (15% of assessed Value) $ 1,257,110,404 Amount of debt subject to the debt limit $ -
Per Section 13 of the Citywide Financial Policies, the City shall evaluate long-term liabilities such as debt on a case-by-case basis with appropriate deference to the short- and longterm cash requirements implicit to the liabilities.

Departmental Budgets
Overall, as noted earlier, department budget increases are driven by personnel increases since 73% of the expenditure budget is comprised of the personnel expenses.

Please see the following chart which shows the overall operating budget comparison by department:
21 PAGE 33 of 496

Other than citywide personnel expenses that are discussed earlier in the “Personnel and Staffing” section, changes in the departments are attributable to the following:
• The City Attorney budget is decreasing as a result of reduced litigation costs anticipated. • The City Manager’s Office budget is decreasing due to no election being held in FY 2025-

26. • The Finance budget is decreasing primarily due to one-time sale of Proposition A Transit Funds in FY 2024-25.
• The Non-Departmental budget is decreasing primarily due to no capital contributions from the General Fund in FY 2025-26. Any capital expenditures for FY 2025-26 will be funded with existing funds in the Capital Projects Fund. • The Human Resources budget is decreasing due to a decrease in recruitment expenses related to the recruitment of the Finance Director.
• The Police operating budget is increasing primarily due to the Body Worn Camera Lease, which was previously budgeted under capital expenditures. • The Fire budget is increasing primarily due to personnel salary increases per the Memorandum of Understanding.
• The Parks & Public Works budget is increasing as a result of the multi-year Fleet Leasing Program, which was previously in the City’s Capital Improvement Fund. • The Community Development budget is decreasing primarily due to no budgeted expenditures needed for a Housing Element Consultant in FY 2025-26 and limited expenditures needed related to the City’s General Plan Update.

Operating Budget- All Funds
FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
City Council $ 29,475 $ 29,425 $ (50) -0.2%
City Attorney 450,000 355,000 (95,000) -21.1%
City Manager's Office 970,214 967,129 (3,085) -0.3%
El Molino Viejo 60,000 60,000 - 0.0%
Finance 2,043,593 811,650 (1,231,943) -60.3%
Non-Departmental 3,829,995 3,256,677 (573,318) -15.0%
Human Resources 1,117,205 1,057,401 (59,804) -5.4%
Community Development 2,612,634 2,418,260 (194,374) -7.4% Police 10,680,463 10,747,412 66,949 0.6%
Fire & Emergency Management 8,160,139 8,332,013 171,874 2.1% Parks & Public Works 4,606,185 5,289,270 683,085 14.8%
Community Services 4,106,701 4,098,364 (8,337) -0.2%
Total $ 38,666,603 $ 37,422,600 $ (1,244,004) -3.2%
22 PAGE 34 of 496
• The Community Services budget is decreasing as a result of the elimination of the Aquatics program.

For additional information regarding operating expenditures, please see the expenditure summary and detail schedules in the “Summaries” section of this document.

Inter-Fund Transfers
The adopted budget includes nearly $16 million of transfers between funds. The purpose of most of these transfers is to provide General Fund support to the other funds comprising the General Fund Group of funds, which either have no revenues of their own or insufficient revenues to fully fund their activities (Fourth of July Fund, Public Safety Fund, etc.).

For additional information, please refer to the Schedule of Transfers Between Funds in the “Summaries” section of this document.

Capital Improvements – New Requests
All of the 9 new requests included in the adopted FY 2025-26 capital improvement budget are more fully described in the Capital Budget section of this document and in the “Five-Year Capital Equipment and Improvement Plan” included in the Appendices section. The two largest capital improvement infrastructure projects are the Street Rehabilitation Program ($3.9 million) and the Sewer Lift Station Improvement Program ($1.9 million)
Infrastructure Improvements
Capital Improvements FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
Right of Way
Street Rehab $ 9,978,647 $ 3,903,737 $ (6,074,910) -60.9% Other 3,052,976 1,637,580 (1,415,396) -46.4%
Parks 455,261 300,000 (155,261) -34.1%
Civic Facilities 1,596,274 292,433 (1,303,841) -81.7%
Wastewater Collection System 2,849,478 2,171,106 (678,372) -23.8% Stormwater System 745,713 509,941 (235,772) -31.6%
Total $18,678,349 $ 8,814,797 $ (9,863,552) -52.8%
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Capital Equipment
A total of 8 capital equipment items are proposed for purchase in FY 2025-26. The largest request is to appropriate $450,000 for the replacement of Reserve Engine 791. The total estimated costs for the replacement of Reserve Engine 791 is $1.25 million and is planned for replacement in FY 2026-27.

All 8 individual capital equipment requests are more fully described in the Capital Budget section of this document and in the “Five-Year Capital Equipment and Improvement Plan” included in the Appendices section.

Capital Improvements - Re-Appropriation Requests
There are 19 projects from the FY 2024-25 budget that are anticipated to not be completed by June 30, 2025. In order to complete these projects, staff recommends that the remaining unspent funds at June 30 be re-appropriated in the FY 2025-26 budget. The current estimates of the unspent amounts to be re-appropriated are as follows:

Capital Equipment FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
Finance (IT) $ 208,387 $ 273,000 $ 64,613 31.0%
Police 300,758 144,604 (156,154) -51.9%
Fire 254,501 455,500 200,999 79.0%
Parks & Public Works 258,698 16,500 (242,198) -93.6%
Community Services 43,000 43,000 - 0.0%
Total $ 1,065,344 $ 932,604 $ (132,740) -12.5%
24 PAGE 36 of 496
The City Council will be asked to adjust these amounts following the FY 2024-25 year-end, when the exact amounts of unspent funds for these projects will be known.

Fund Balances
Re-Appropriation Requets for Unfinished FY 2024-
25 Projects
Amount
Annual Striping, Marking, and Signing Program $ 5,130
Street Tree Management Plan 28,685
Sidewalk Replacement Program 57,502
Street Rehabilitation Program 1,978,647
Traffic Control Devices Program 63,215
Public Works Facilities Upgrades 135,545
Sewer Main Rehabilitation Program 131,833
Culvert Replacement Program 220,000
Huntington Drive/Mission St Beautification 250,000
Lift Station Improvement Program 1,985,690
EOC Electrical Upgrades 11,394
Rio Hondo LRS 52,585
Streetlight Replacement Program 150,000
Old Mill Facility Repairs 75,000
Drainage Inlet Replacement Program 37,356
Drainage Wash Improvement Program 50,000
Measure R 710 North projects 335,000
City Hall Campus - Emergency Gen Connection 31,888
Sewer Master Plan 53,583
Total $ 5,653,053
Operating Budget- All Funds
June 30, 2025
Estimated
June 30, 2026
Estimated
$
Change
%
Change
General Fund Group:

General Fund- Unassigned Fund Balance $ 17,919,754 $ 17,997,997 $ 78,243 0.4% Donations Fund 318,734 276,456 (42,278) -13.3%
Other Funds:

Capital Projects Fund 7,301,917 15,468 (7,286,449) -99.8% All Other Funds 3,535,363 2,871,157 (664,206) -18.8%
Total $ 29,075,768 $ 21,161,078 $ (7,914,690) -27.2%
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General Fund Group
The unassigned fund balance of the General Fund is expected to grow by $36K in FY 2025-26.

The unassigned fund balance of the General Fund is projected to be $18 million at June 30, 2026, the equivalent of 49.4% of General Fund Group revenues. (Again, as a reminder, the City’s Financial Policies dictate that the City maintain a balance that equals 40% of our projected revenues.) It is also an adopted Council policy that the fund balance of the Donations Fund, one of the funds comprising the General Fund Group, be segregated and tracked separately from other General Fund resources. The fund balance of the Donations Fund represents donations that have been received but are currently unspent. The fund balance of the Donations Fund is expected to be $276,456 at June 30, 2026.

Other Funds
The other 23 funds of the City’s budget have fund balances of varying amounts and are restricted for a specific purpose. The FY 2025-26 budget proposes that fund balances in these funds be reduced by a net amount of $7.9 million. The largest drawdowns are in the Capital Projects Fund in the amount of $7.2 million, the Proposition C Transit Fund of $189K, COPS Fund of $155K and the Measure W Clean Water Fund of $310K.

The projected combined ending fund balances at June 30, 2025 for these other funds is $10.8 million, with the largest balance of $7.3 million in the Capital Projects Fund. The Capital Projects Fund is estimated to end FY 2025-26 with a fund balance of $15K.

Additional details regarding fund balances are included on the “Summary of Revenues, Expenditures and Changes in Fund Balances” schedule in the Summaries section of this document.

Five-Year Forecasts
The Citywide Financial Policies require us to publish, as part of our annual budget, a long-range projection of General Fund activities and operations. Staff has prepared an updated Five-Year Forecast of the General and Public Safety Funds, as well as an updated Five-Year Forecast of the Capital Projects Fund, which immediately follow this transmittal letter.

In summary, the Five-Year Forecast for the General and Public Safety Funds shows that expenditures growth will outpace revenue growth during the next four years. The forecast indicates projected deficits starting at $597K in FY 2026-27 and continuing to grow to $1.17 million in FY 2029-30. The City’s Public Safety Parcel Tax expires at the end of FY 2028-29 and the Five-Year Forecast assumes it will be renewed. The Public Safety Parcel Tax will be on the ballot again in November of 2028. The Utility User’s Tax expires on March 31, 2027 and the forecast assumes it will be renewed. Together these two revenues make up 17% of General fund revenues and are important funding sources for ongoing operations. 26 PAGE 38 of 496
It is important to note that these projections do not include General Fund contributions to the Capital Projects Fund to fund future capital needs. The main funding source for Capital Projects is the General Fund. In the past five years, the General Fund has provided $10.7 million in funding to the Capital Fund, which has helped the City continue to invest in its infrastructure. In the next five years, the City will have $47.1 million in unfunded capital needs. A challenge ahead for the City is bridging the gap between operating revenues and operating expenditures as well as continuing to fund citywide capital needs.

Below are some of the budget-balancing efforts the city has implemented in FY 2024-25 and FY 2025-26:
 Reducing Services & Supplies expenditures by $917K in FY 2024-25  Reducing Services & Supplies expenditures by $1.7 million in FY 2025-26  Freezing two vacant positions in the Police Department (temporary savings of $200K)  Elimination of the Aquatics Program ($100K)
 Reduction in Capital contributions from the General Fund ($646K)  Conducted a User Fee Study to update our current user fees Many of these reductions are one-time and short-term in nature and are meant to help the City continue to fund current service levels while longer-term strategies are implemented. On March 12, 2025, Council selected the priority initiatives listed below under the theme of Fiscal Health:
 Financially Self-sustaining Sewer System
 Ensure Fiscal Stability Through Revenue
 Maintain Local Control of Sales Tax
By implementing the priority initiatives outlined above, the City will be able to address the projected structural deficits over the next few years and continue to deliver services at the levels expected by the community.

Conclusion
While some uncertainties obviously exist, the City of San Marino is poised to be in sound financial condition assuming progress continues to be made on the Roadmap to Fiscal Stability and attaining new revenue sources. The property tax base is strong and stable. Property tax revenues have grown at an average annual rate of 4% for the past several years. While not growing quite as fast as the City’s expenses (due largely to inflationary pressures on labor and the cost of goods), this source of revenue remains reliable.

The City has prepared a five-year capital improvement plan that identifies the citywide capital needs. The City Council has identified important community goals that City staff are proudly implementing. Staff continues to make every effort to control costs and provide the programs and services that the community desires in an efficient and effective manner.

I wish to express my gratitude to City Council Budget & Finance Liaison, Vice Mayor Tony Chou, and the entire City Council for their invaluable direction and partnership in the preparation of the FY 2025-26 budget. I would also like to express my deep appreciation to the entire City team, and in particular, our Finance staff for all of their efforts in compiling this budget. And of course, 27 PAGE 39 of 496
our gratitude also goes to the entire community of San Marino for their year around input and feedback into the City’s budgeting and finances. It’s a true privilege to work with such an amazing team – City Council Members, Executive Team, all City staff, and the Community – and I am honored to serve as your City Manager, working with you to ensure that San Marino remains the very special place that it is.

Respectfully submitted,
Philippe Eskandar Hillary Guirola-Leon
City Manager Finance Director
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Transmittal LetterMandarin
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Mandarin Translation of City’s Manager’s Transmittal Letter to be inserted here 31 PAGE 43 of 496

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5 Year Forecast
33 PAGE 45 of 496
Five-Year Forecast
General and Public Safety Funds
In 2018, the Strategic Financial Planning Committee published a 30-year financial forecast in its final advisory report to the City Council. The Committee’s forecast demonstrated that the City can absorb estimated increases in pension unfunded liabilities over the next 30 years. The same report cautioned that the ability of the General Fund to support the City’s infrastructure needs while servicing employee pensions would be dependent on the community vote in November 2019 to continue the City’s Public Safety Parcel Tax. The Public Safety Parcel Tax was renewed by San Marino voters in November 2019 and again in November 2024. Also, in 2018, the City Council adopted Citywide Financial Policies that specify that the City will publish as a component of its annual budget a long-range projection for General Fund activities and operations.

Staff updated the Committee’s 30-year forecast in February 2025 as part of the FY 2024- 25 mid-year budget review. The forecast includes projections for the General Fund and Public Safety Funds only. The Five-Year Forecast has now been updated based on revised estimates arising out of the FY 2025-26 budgeting process.

Significant assumptions used in this updated Forecast include:
• Renewal of the Utility User’s Tax upon its expiration on March 31, 2027; • Renewal of the Public Safety Parcel Tax upon its expiration in FY 2028-29; • All CalPERS required pension costs paid in full each year; • A 5% annual increase in the Public Safety Parcel Tax; • Property tax growth rate of 4.0% per year;
• An average annual expenditure growth rate of 4.64% through FY 2029-30; and • An estimated $300,000 in annual sewer system operation and maintenance costs to be covered by sewer charges rather than the General Fund.

It is important to note that these projections do not include General Fund contributions to the Capital Projects Fund to fund future capital needs. The top three revenue sources in the General fund group are Property taxes (57%), Public Safety Parcel tax (10%), and the Utility Users tax (7%) together making up 74% of total General fund revenues. Property taxes, the City’s main revenue source, remains strong and intact. The Public Safety Parcel Tax and Utility Users Tax are significant funding sources for ongoing operations. 34 PAGE 46 of 496
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
$45,000,000
Proposed
FY 2025-26
Projected
FY 2026-27
Projected
FY 2027-28
Projected
FY 2028-29
Projected
FY 2029-30
Five-Year Forecast
General and Public Safety Funds
Operating Revenues Operating Expenditures
35 PAGE 47 of 496
Five-Year Forecast
Capital Projects Fund
The Capital Projects Fund gets its resources from the General Fund, and the City has had a history of making annual transfers from the General Fund to the Capital Projects Fund.

The City Council authorized the transfer of $15.1 million in FY 2017-18, $5.1 million in FY 2019-20, $2.9 million in FY 2020-21, $2.3 million in FY 2021-22, $3.5 million in FY 2022-23 and $2.0 million in FY 2023-24 of General Fund reserves to the Capital Projects Fund. This represented a very large infusion of capital into the Capital Projects Fund and was intended to provide resources for capital projects.

Based on our current Five-Year Capital Improvement Plan (included in the Appendices section of this budget document), the City will have $47.1 million in unfunded capital needs. A challenge ahead for the City is bridging the gap between operating revenues and operating expenditures as well as continuing to fund citywide capital needs. 36 PAGE 48 of 496
FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30
Proposed Projected Projected Projected Projected
Interest Income - - - - -
Donations - - - - -
Reimbursement - - - - -
Transfer In from General Fund * - 1,000,000 1,000,000 - - Total Revenue and Transfers In - 1,000,000 1,000,000 - - Project Expenditures 6,509,544 12,375,388 13,078,909 10,240,950 13,413,717Transfer Out to Captal Equipment Fund 776,905 - - - - Net Change in Fund Balance (7,286,449) (11,375,388) (12,078,909) (10,240,950) (13,413,717) Fund Balance, Beginning of Year 7,301,917 15,468 (11,359,920) (23,438,829) (33,679,779) Fund Balance, End of Year $ 15,468 $ (11,359,920) $ (23,438,829) $ (33,679,779) $ (47,093,496) * The Capital Projects Fund is funded by a transfer from General Fund excess cash (General Fund Balance Reserves). Per Section 1. A. of the Citywide Financial Policies Compliance, it states that the City shall maintain General Fund Reserves (Unassigned Fund Balance) at approximately 40% of General Fundrevenues. Additionally, Section 1. D. states periodic transfers from accumulated General Fund Reserves shall be transferred to the Capital Projects Fund and the Capital Equipment Fund when appropriate.

Five-Year Forecast
Fiscal Years 2025-26 through 2029-30
Capital Projects Fund
37 PAGE 49 of 496
Citywide Financial Policies Compliance
On May 9, 2018 the City Council adopted Resolution R-18-08, the revised Citywide Financial Policies. Following is a summary of each of the 20 individual policies enumerated in the Resolution, along with staff’s analysis of the degree of compliance with the policies during FY 2024-25. Each policy appears in bold type; staff’s analysis appears in italic type.

SECTION 1. General Fund Reserves –
a. The City shall maintain General Fund Reserves (Unassigned Fund Balance) at approximately 40% of General Fund revenues.
b. One-time revenues (including the use of reserves) should only be used for onetime expenditures, such as the purchase of capital equipment or specific infrastructure projects. General Fund reserves should only be used to cover unanticipated/unplanned expenditures or revenue shortfalls due to economic cycles.
c. If reserves are used, the City shall begin rebuilding the reserve balance as quickly as practical. Rebuilding may take place over a two- to three-year timeframe.
d. Periodic transfers from accumulated General Fund Reserves shall be transferred to the Capital Projects Fund and the Capital Equipment Fund when appropriate for the execution of projects and acquisitions.

Compliance has been achieved with this policy in FY 2024-25. One-time revenues and reserves have only been used for one-time expenditures. Transfers to the Capital Equipment Fund have been made to fund annual equipment costs. The unassigned fund balance of the General Fund group of funds currently exceeds the 40% benchmark and is expected to be 49% of General Fund group revenues by June 30, 2025. During FY 2024-25, there were transfers from accumulated General Fund Reserves to the Capital Projects Fund to fund future projects.

SECTION 2. Annual Budget Adoption -- The annual budget is adopted by the City Council by at least June 30 of each fiscal year, and includes proposed expenditures and the means of financing them. The annual budget provides for the general operations of the City and, as appropriate, its near-term and long-term capital project and capital acquisition needs.

The FY 2025-26 Budget is scheduled to be adopted on May 30, 2025. 38 PAGE 50 of 496
SECTION 3. Appropriations and Budget Authority -- The City Council approves total budgeted appropriations and any amendments to appropriations throughout the fiscal year. This “appropriated budget” covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

Compliance with this policy was demonstrated in the audited annual comprehensive financial report for FY 2023-24 issued in November 2024.

SECTION 4. Financial Reporting – The City shall publish, no less than quarterly, financial reports adequate to inform the City Council on the financial condition of the City.

Compliance has been achieved with this policy. Quarterly financial reports have been provided to the City Council detailing the financial condition of the City.

SECTION 5. Long-Range Financial Planning – The City shall publish as a component of its annual budget a long-range projection for General Fund activities and operations.

Compliance has been achieved with this policy. A General Fund Five-Year Forecast was included in the FY 2024-25 Adopted Budget document and is included in this FY 2025-26 Proposed Budget document.

SECTION 6. Encumbrance Accounting Systems -- Encumbrance accounting, under which purchase order, contracts and other commitments for the expenditure of monies are recorded to reserve that portion of the applicable appropriation, shall be employed as an extension of formal budgetary in the Governmental Fund Types during the year.

However, at year-end, all appropriations lapse. Accordingly, encumbrances are cancelled.

Encumbrances can be re-appropriated as part of the following year’s budget by action of the City Council. Encumbrances are not included in reported expenditures.

The City continues its compliance with the requirement that all appropriations lapse at year end.

During FY 2024-25, the City achieved compliance with this policy in terms of encumbrance accounting and contracts management.

39 PAGE 51 of 496
SECTION 7. GAAP Requirements -- Budgets for the general, special revenue and capital projects funds are adopted on a basis substantially consistent with generally accepted accounting principles (GAAP). Accordingly, actual revenues and expenditures can be compared with related budget amounts without any significant reconciling items.

The debt service fund is monitored through the use of appropriate bond indentures; therefore no formal budget is required for this fund and, accordingly, a budgetary comparison may not be required for these funds.

Compliance has been achieved with this policy.

SECTION 8. The Gann Limit -- Under Article XIIIB of the California Constitution (the Gann Spending Limitation Initiative), the City is restricted as to the amount of annual appropriations from proceeds of taxes, and if proceeds of taxes exceed allowed appropriations, the excess must either be refunded to the State Controller or returned to the taxpayers through revised tax rates or revised fee schedules, or an excess in one year may be offset against a deficit in the following year. The City shall calculate and publish its annual Gann Limit as a component of the annual budgeting process.

Compliance has been achieved with this policy. The City Council adopted its annually required Gann Limit Resolution with its FY 2024-25 Adopted Budget on May 31, 2024, and is scheduled to adopt the FY 2025-26 Gann Limit Resolution on May 30, 2025. The Resolution adopting the FY 2025-26 Gann Limit is included in the Appendices section of this document.

SECTION 9. Capital Assets -- The City will capitalize assets and equipment with individual minimum value of $5,000 or greater.

Compliance has been achieved with this policy.

SECTION 10. Investment Policy – The City shall at all times maintain compliance with the California Government Code with respect to the content and function of its Investment Policy. The Investment Policy shall be reviewed by the City Treasurer and adopted by the City Council each fiscal year.

Compliance has been achieved with this policy. The City Treasurer reviewed the Investment Policy and the City Council adopted the updated Investment Policy on April 10, 2024. A draft 2025 Investment Policy has been prepared and will be approved by City Council in the middle of 2025.

SECTION 11. Investment Reporting – The City Treasurer shall render and review monthly reports to the City Council which shall include all reportable elements specified in the City’s Investment Policy.

Compliance has been achieved with this policy. Monthly Treasurer’s Reports for July 2024 through March 2025 have been provided to the City Council within 45 days following month-end. 40 PAGE 52 of 496
SECTION 12. Procurement and Purchasing – The City shall maintain a Procurement Policy and organize its acquisition and accounting procedures to achieve compliance with all terms of the Procurement Policy.

Compliance has been achieved with this policy, as stated in Section 2.06.05 of the Municipal Code, in terms of its procedures for procurement and purchasing. Amendments to Section 2.06.05 of the Municipal Code to 1) clarify the City Manager’s purchasing authority, 2) update bidding limits for public projects and 3) include the design-build method of project delivery were adopted by the City Council on June 10, 2020.

SECTION 13. Long-Term Liabilities – The City shall evaluate long-term liabilities (debt borrowings, compensated absences, claims and judgments, CalPERS pensions, annual other postemployment benefits, etc.) on a case-by-case basis with appropriate deference to the short- and long-term cash requirements implicit to the liabilities. When resources are adequate, the City shall establish a Debt Management Policy that modifies this Section.

Compliance has been achieved with this policy.

SECTION 14. Capital Planning – The City shall publish with its annual budget a long-range capital improvement program, identifying, at a project level, sources of current and future funding. When resources are adequate, the City shall establish Capital Planning Policies that take into account the City’s unique organizational characteristics including the services we provide, how the services are structured, and the complete depiction of our external environment. The City shall exploit all external options to pay for portions of its infrastructure needs. We will endeavor to avoid capital project funding sourced solely from City dollars.

Compliance has been achieved with this policy. A Five-Year Capital Equipment and Improvement Plan and the current Five-Year Forecast for the Capital Projects Fund are included within this publication.

SECTION 15. Annual Audit – The City shall publish its annual financial statements, prepared in coordination with its external auditors, by at least December 31 of each fiscal year. The financial statements shall be presented to the City Council at a public meeting, and implications discussed, each year. The City shall endeavor to achieve audits with minimal auditor “findings.” The City shall swiftly and thoroughly respond, at every level of institutional function, to audit “significant deficiencies.” Compliance has been achieved with this policy. The audited annual comprehensive financial report for the fiscal year ended June 30, 2024 was issued by the City’s auditors on October 29, 2024 and was presented to the City Council at a public meeting on November 13, 2024. The auditor’s report on internal control over financial reporting that accompanied their report on the annual comprehensive financial report for FY 2023-24 identified no material weaknesses and no significant deficiencies in internal controls.
41 PAGE 53 of 496
SECTION 16. Cost Recovery – The City shall employ the principles and practices of cost recovery for services in a manner consistent with generally accepted cost of services and cost allocation best practices.

Compliance has been achieved with this policy. A comprehensive cost of services study based on cost of services and cost allocation was conducted and approved by the City Council on June 25, 2021. Resolution R-21-10 was adopted establishing a schedule of fees for various City activities and services effective September 1, 2021. An updated comprehensive cost of services study based on cost of services and cost allocation was performed in FY 2024-25. This study is to be reviewed by City Council on May 14, 2025 with a new schedule of fees for various City activities and services to be effective 60 days after adoption of the resolution.

SECTION 17. Risk Management – The City shall maintain a vibrant risk management program in order to effectively plan for and mitigate the effects of known and unknown risk and liability. The City shall evaluate joint-powers risk pooling arrangements, pursuant to the California Government Code; arrange and administer programs for effective and efficient self-insurance; appropriately purchase excess insurance and reinsurance; and arrange for appropriate insurance for property and other lines of coverage.

Compliance has been achieved with this policy.

SECTION 18. Grants Management – The City shall establish a Grants Management Policy that most efficiently coordinates the various elements of grant applications; grant awards; grant spending and reimbursement; interim and final financial and narrative reporting; and grant closure.

Compliance has been achieved with this policy, but subject to improvement if and when the City receives a significant third-party grant.

SECTION 19. Corporate Technology – The City shall endeavor to maintain corporate and user-based technology necessary to maintain appropriate organizational function.

Compliance has been achieved with this policy. The City contracted with SDI Presence from January 2024 through current to provide professional management of the City’s information technology operations and develop a multi-year improvement plan for its systems and equipment.

Funds are requested in this FY 2025-26 Proposed Budget consistent with this improvement plan. 42 PAGE 54 of 496
SECTION 20. Pension Obligations – The City shall not prepay its pension obligations by issuing pension obligation bonds: this is the equivalent of paying off one debt with another debt. The City shall not accelerate its pension payments by making annual contributions higher than annual payments required by CalPERS. The City shall pay the minimum annual contributions required by CalPERS.

Compliance has been achieved with this policy. Pension Obligation Bonds were issued by the City in 2007 with an average interest rate of 5.4% to pay off a CalPERS “side fund” liability bearing a fixed 7.75% interest rate. These bonds were fully paid off in FY 2023-24. The City continues to pay its minimum annual required contributions to CalPERS.
43 PAGE 55 of 496

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44 PAGE 56 of 496
Financial Summaries
45 PAGE 57 of 496
6/30/2024 6/30/2025
Audited Estimated Transfers Transfers Estimated Estimated Fund Balances Revenues In Out Expenditures Net Fund Balances General Funds Group
101 General Fund - Unassigned Fund Bal 17,706,613 30,967,280 445,283 15,055,482 16,143,941 213,141 17,919,754 103 Public Safety Fund 4,665,390 - 12,351,822 17,017,212 - - - 104 Fourth of July Event Fund - 75,856 41,211 - 117,067 - - 105 San Marino Center Fund - - - - - - -
281 Donations to City Fund * 321,603 164,001 - - 166,870 (2,869) 318,734 245 American Rescue Plan Fund - 401,406 - 401,406 - - - 595 Workers' Compensation Fund - 1,686,874 - 1,686,874 - - - 596 General Liability Fund - - 975,575 - 975,575 - -
The General Fund Group $ 18,028,216 $ 36,273,934 $ 15,500,765 $ 15,456,888 $ 36,107,539 $ 210,272 $ 18,238,488 Special Revenue Funds
202 Gas Tax Fund 604,716 678,174 - 1,231,053 - (552,879) 51,837 204 CDBG Fund 119 227,000 - - 227,000 - 119
206 County Park Prop. A Fund (9) - - - - - (9)
207 Prop. A Transit Fund 1,452,037 427,314 - 1,465,055 - (1,037,741) 414,296 209 Drought Education Fund 34,383 1,000 - - - 1,000 35,383 212 Air Quality Fund 24,368 19,000 - - 43,000 (24,000) 368 213 STPL Fund 2,752 210 - - - 210 2,962
214 TDA Fund 1,183 19,340 - - 19,000 340 1,523
215 Prop. C Transit Fund 922,157 326,770 - - 650,000 (323,230) 598,927 216 PEG Fees 408,099 51,000 - - - 51,000 459,099
217 Asset Seizure Fund 56,430 3,200 - - - 3,200 59,630
221 Used Oil Grant 7,363 1,200 - - 17,000 (15,800) (8,437) 223 OTS Grant Fund (116) 9,375 - - 9,375 - (116)
226 CA Recycling Grant Fund 214,303 103,000 - - 91,000 12,000 226,303 228 BodyWorn Camera Grant - 61,948 61,947 1 1
233 COPS Grant Fund 526,756 230,663 - - 344,921 (114,258) 412,498 240 Homeland Security Grant 9 - - - - - 9
243 LA County Measure R Fund 270,350 221,077 - - 420,000 (198,923) 71,427 246 Measure W Clean Water Fund 926,680 287,000 - - 190,302 96,698 1,023,378 247 LA County Measure M Fund 1,104,016 296,054 - 1,225,000 - (928,946) 175,070 Special Revenue Funds $ 6,555,596 $ 2,963,325 $ - $ 5,994,653 - $ $ (3,031,328) $ 3,524,268 Capital Projects Fund
394 Capital Projects Fund 14,254,998 25,000 - 6,978,081 - (6,953,081) 7,301,917 Debt Service Fund
401 Debt Service Fund 43,877 - - 43,877 - (43,877) -
Internal Service (Proprietary) Fund
591 Capital Equipment Fund 12,225 728,456 - - 729,586 (1,130) 11,095 All Groups and Funds $ 38,894,912 $ 39,990,715 $ 15,500,765 $ 15,500,765 $ 49,809,859 $ (9,819,144) $ 29,075,768 *The fund balance of the Donations Fund is reported as committed/assigned fund balance of the General Fund in the audited financial statements Fiscal Year 2024-25
City of San Marino
FY 2025-26 Proposed Budget
Summary of Revenues, Expenditures and Changes in Fund Balances 46 PAGE 58 of 496
7/1/2025 6/30/2026
Estimated Estimated Transfers Transfers Expenditure Estimated Fund Balances Revenues In Out Appropriations Net Fund Balances General Funds Group
101 General Fund - Unassigned Fund Bal 17,919,754 31,428,723 15,268,249 - 16,082,231 78,243 17,997,997 103 Public Safety Fund 4,863,309 - 12,828,061 - 17,691,370 - - 104 Fourth of July Event Fund - 76,000 30,082 106,082 - - 105 San Marino Center Fund - - - - - - -
281 Donations to City Fund * 318,734 60,000 - - 102,278 (42,278) 276,456 245 American Rescue Plan Fund - - - - - - -
595 Workers' Compensation Fund - 1,130,428 - - 1,130,428 - - 596 General Liability Fund - 1,279,678 - - 1,279,678 - - The General Fund Group $ 18,238,488 $ 36,428,032 $ 15,268,249 $ 15,268,249 $ 36,392,067 $ 35,965 $ 18,274,453 Special Revenue Funds
202 Gas Tax Fund 51,837 697,984 - - 700,000 (2,016) 49,821 204 CDBG Fund 119 12,000 - - 12,000 - 119
206 County Park Prop. A Fund (9) - - - - - (9)
207 Prop. A Transit Fund 414,296 354,214 - - 316,736 37,478 451,774 209 Drought Education Fund 35,383 2,000 - - - 2,000 37,383 212 Air Quality Fund 368 18,500 - - - 18,500 18,868
213 STPL Fund 2,962 200 - - - 200 3,162
214 TDA Fund 1,523 10,445 - - 11,968 (1,523) -
215 Prop. C Transit Fund 598,927 310,009 - - 500,000 (189,991) 408,936 216 PEG Fees 459,099 51,000 - - - 51,000 510,099
217 Asset Seizure Fund 59,630 3,200 - - - 3,200 62,830
221 Used Oil Grant (8,437) 1,200 - - - 1,200 (7,237)
223 OTS Grant Fund (116) - - - - - (116)
226 CA Recycling Grant Fund 226,303 12,000 - - - 12,000 238,303 228 BodyWorn Camera Grant 1 18,052 - - 18,053 (1) -
233 COPS Grant Fund 412,498 236,000 - - 391,158 (155,158) 257,340 240 Homeland Security Grant 9 - - - - - 9
243 LA County Measure R Fund 71,427 534,107 - - 585,000 (50,893) 20,534 246 Measure W Clean Water Fund 1,023,378 285,100 - - 595,475 (310,375) 713,003 247 LA County Measure M Fund 175,070 281,268 - - 350,000 (68,732) 106,338 Special Revenue Funds $ 3,524,268 $ 2,827,279 $ - $ - $ 3,480,390 $ (653,111) $ 2,871,157 Capital Projects Fund
394 Capital Projects Fund 7,301,917 - - 776,905 6,509,544 (7,286,449) 15,468 Debt Service Fund
401 Debt Service Fund - - - - - - -
Internal Service (Proprietary) Fund
591 Capital Equipment Fund 11,095 - 776,905 - 788,000 (11,095) - All Groups and Funds $ 29,075,768 $ 39,255,311 $ 16,045,154 $ 16,045,154 $ 47,170,001 $ (7,914,690) $ 21,161,078 *The fund balance of the Donations Fund is reported as committed/assigned fund balance of the General Fund in the audited financial statements Fiscal Year 2025-26
City of San Marino
FY 2025-26 Proposed Budget
Summary of Revenues, Expenditures and Changes in Fund Balances 47 PAGE 59 of 496

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48 PAGE 60 of 496
2022-23 2023-24 2025-26
Actual Actual Budget Estimated Proposed
General Fund Group (Unrestricted)
General Fund $ 27,808,974 $ 29,502,691 $ 31,059,412 $ 30,967,280 $ 31,428,723 Public Safety Fund 4,632,962 4,772,239 4,669,994 4,665,390 4,863,309 Fourth of July Fund 70,274 74,350 425 75, 856 75, 000 76, San Marino Center Fund - - - - -
Donations Fund 125, 997 151, 763 800 141, 001 164, 000 60, American Rescue Plan Fund 446, 415 1,897,283 401,406 401,406 - Total General Fund $ 33,084,622 $ 36,398,326 $ 36,348,037 $ 36,273,934 $ 36,428,032 Special Revenue Funds (Restricted)
Gas Tax Fund $ 599,376 $ 698,211 $ 674,428 $ 678,174 $ 697,984 Community Development Block Grant Fund (CDBG) 1,793 7,866 360,406 227,000 12,000 Los Angeles County Park Bond Fund (9) - - - -
Proposition A Transit Fund 422, 905 432, 791 427,314 427,314 354,214 Drought Fund 2,068 2,670 1, 000 1, 000 2,000
Air Quality Management District Fund (AQMD) 22,480 19,769 000 19, 000 19, 500 18, MTA - STPL Public Works Grant Fund 11,967 3,233 210 210 200 TDA Article 3 Transportation Fund 19,725 19,324 340 19, 340 19, 445 10, Proposition C Transit Fund 354, 236 330, 563 326,770 326,770 310,009 Public Education Government Fund (PEG) 51,514 49,604 000 51, 000 51, 000 51, Asset Forfeiture Fund 3,395 4,381 3, 200 3, 200 3,200
Used Oil Grant Fund 1,018 5,135 1, 200 1, 200 200 1,
OTS Grant Fund 66,563 19,526 20,760 9, 375 -
State Recycling Grant Fund 12,891 16,639 103,000 103,000 12,000 Bodyworn Camera Grant Fund - - 948 61, 948 61, 052 18,
COPS Grant Fund 201, 798 232, 716 236,000 230,663 236,000 Homeland Security Grant - - - - -
LA County Measure R Fund 217, 866 216, 602 521,077 221,077 534,107 Measure W Clean Water Fund 737, 622 296, 868 000 292, 000 287, 100 285, LA County Measure M Fund 287, 151 297, 411 296,054 296,054 281,268 Total Special Revenue Funds $ 3,014,359 $ 2,653,310 $ 3,414,707 $ 2,963,325 $ 2,827,279 Capital Projects Fund $ 67,241 $ 150,000 $ 25,000 $ 25,000 $ - Debt Service Fund $ 16,254 $ - $ - $ - $ -
Proprietary Funds (Internal Service)
Capitalized Equipment Fund $ 547,754 $ 631,107 $ 728,456 $ 728,456 $ - Total Revenue by Fund and Fiscal Year $ 36,730,230 $ 39,832,743 $ 40,516,200 $ 39,990,715 $ 39,255,311 2024-25
City of San Marino
FY 2025-26 Proposed Budget
Summary Schedule of Revenues by Fund
49 PAGE 61 of 496
2022-23 2023-24 2025-26
Description Actual Actual Budget Estimated Proposed
General Fund Group
General Fund
Taxes
101-00-3001-0000 Secured & Unsecured Property Tax $ 18,718,893 $ 19,410,543 $ 20,150,000 $ 20,150,000 $ 20,950,000 101-00-3030-0000 Sales & Use Taxes 591,677 648,547 645,000 623,600 637,000 101-00-3040-0000 Franchise Taxes 712,639 757,649 724,000 765,000 787,950 101-00-3042-0000 Real Property Transfer Taxes 181,842 240,900 211,000 200,000 205,000 101-00-3044-0777 Utility Users Taxes - Cingular 23,784 20,392 22,000 22,000 22,000 101-00-3044-1650 Utility Users Taxes - Edison 902,998 966,362 1,100,000 1,050,000 1,086,750 101-00-3044-4510 Utility Users Taxes - Metro Water 496,652 570,220 730,000 730,000 766,500 101-00-3044-4620 Utility Users Taxes - Miscellaneous 108,365 97,530 113,800 100,000 103,000 101-00-3044-7260 Utility Users Taxes - AT&T 55,672 50,138 52,700 52,700 54,300 101-00-3044-8470 Utility Users Taxes - So. Cal. Gas 429,283 259,512 335,300 260,000 267,800 101-00-3044-9022 Utility Users Taxes - T-Mobile 13,621 16,311 16,000 16,000 16,000 101-00-3044-9240 Utility Users Taxes - Time Warner 123,302 121,592 123,100 123,100 126,750 101-00-3044-9355 Utility Users Taxes - Verizon 21,751 22,632 23,000 23,000 23,650 101-00-3046-0000 Business License Tax 444,375 425,418 446,000 446,000 459,380 $ 22,824,854 $ 23,607,747 $ 24,691,900 $ 24,561,400 $ 25,506,080 Licenses & Permits
101-00-3103-0000 Bicycle Licenses $ - $ -
101-00-3153-0000 Film Permits 34,316 27,119 25,000 28,000 28,840 101-14-3106-0000 Tree Permits 48,400 47,855 44,000 45,000 45,000 101-14-3151-0000 Building Permits 746,075 832,134 1,065,000 1,065,000 1,096,950 101-48-3152-0000 Street & Curb Permits 119,223 136,088 125,000 110,000 120,000 $ 948,014 $ 1,043,196 $ 1,259,000 $ 1,248,000 $ 1,290,790 Charges for Services
101-00-3304-0000 Environmental Fees $ 132,495 $ 132,808 $ 132,000 $ 133,000 $ 134,000 101-00-3321-0000 Check Reissuance Fee 50 -
101-00-3309-0000 Online Convenience Fee 245 348 275 300 300 101-07-3346-0000 Sales of Maps & Pub.s - Admin 225 225 100 200 100 101-14-3306-0000 General Plan Fee 27,090 23,556 32,000 25,000 25,000 101-14-3307-0000 Technology Enhancement Fee 24,572 28,536 28,000 28,000 28,500 101-14-3308-0000 Plan Check Fees 291,541 308,315 310,000 310,000 319,300 101-14-3309-0000 Business License Application Fee 68,437 70,370 55,000 70,000 70,000 101-14-3312-0000 Zoning Fees 88,882 102,429 89,000 89,000 89,000 101-14-3346-0000 Sales of Maps & Pub.s-P&B 13 187 - 500 500 101-68-3340-0001 Contract Class Nonresident Fee 7,521 9,705 - 101-60-3342-0000 Class Refund Fee 2,678 3,019 4,200 2,817 2,900 101-60-3502-0000 Recreation Administrative Fees 8,915 10,181 8,250 9,970 8,850 101-61-3336-0000 Aquatics Program Fees 43,218 51,642 4,444 4,444 - 101-61-3340-0000 Aquatics Nonresident Fees 415 1,117 - - - 101-64-3340-0000 Senior Nonresident Fees (4) -
101-68-3340-0000 Aquatics Nonresident Fees 716 -
101-62-3336-0001 Day Camp Program Fees 153,399 148,274 167,000 163,000 165,000 101-62-3336-0002 Family Life Program Fees 275,653 202,118 182,622 175,000 256,879 101-62-3336-0005 Teen Pilot Program Fees - 440 27,000
101-62-3340-0001 Daycamp Nonresident Fees 6,696 6,963 - 101-62-3340-0002 Family Life Nonresident Fees 24,189 24,530 - 101-68-3336-0001 Contract Class Program Fees 174,916 183,630 226,000 170,000 194,000 101-64-3336-0001 Bridge Program Fees - -
101-64-3336-0002 Jr. Titans Fees - -
101-66-3336-0000 Special Events Program Fees 31,614 5,196 - 8,198 18,080 101-66-3336-0001 Easter Program Fees 8,599 1,602 8,625 8,625 8,700 101-66-3336-0002 Track Meet Program Fees 6,870 7,062 6,800 4,580 6,800 101-66-3336-0004 Trunk or Treat Program Fees - 8,653 17,900 16,215 17,000 101-66-3336-0005 Lacy Park Camp Out Program Fees - 9,600 10,750 10,750 12,500 101-66-3340-0000 Special Events Nonresident Fees - -
City of San Marino
FY 2025-26 Proposed Budget
Detail Schedule of Revenues by Fund
2024-25
50 PAGE 62 of 496
2022-23 2023-24 2025-26
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2025-26 Proposed Budget
Detail Schedule of Revenues by Fund
2024-25
101-66-3340-0001 Easter Program Nonresident Fees - 3,290 - 101-66-3340-0004 Trunk or Treat Nonresident Fees - 9,205 - 101-66-3340-0005 Lacy Park Camp Out Nonresident Fees - 882 - 101-64-3336-0000 Senior Program Fees 15,605 10,374 13,940 15,523 22,452 101-64-3340-0000 Senior Program Nonresident Fees - 410 700 272 - 101-62-3336-0003 Education Enrichment Program Fees - -
101-90-3344-6055 Passport Fees 180,813 165,693 160,000 148,743 160,000 101-90-3346-0000 Library Copies 2,256 2,942 2,900 1,986 2,000 101-91-3344-3963 Lost Materials Fees 1,791 810 1,000 1,160 1,200 101-91-3502-1496 DVD Rentals 194 -
101-93-3344-1200 Damaged Materials Fees 812 226 500 200 200 101-94-3344-0000 Overdue Materials Fees 11,608 11,323 11,500 12,710 13,000 101-94-3344-3000 Hold Fees 429 37 -
101-94-3344-7037 Replacement Library Card Fees 391 560 350 563 550 $ 1,592,844 $ 1,546,256 $ 1,500,856 $ 1,410,755 $ 1,556,811 Intergovernmental
101-00-3202-9350 State Vehicle License Fees $ 12,865 $ 15,503 $ 14,500 $ 19,784 $ 20,378 101-00-3204-0000 VLF In-Lieu Tax 1,944,964 2,022,002 2,100,456 2,100,456 2,198,457 101-08-3702-0000 COVID-19 Reimbursements - -
245-00-3201-0000 American Rescue Plan Funds 446,415 1,897,283 401,406 401,406 101-90-3202-0000 Cenic Rebates 10,558 10,115 10,560 10,560 10,560 $ 2,414,802 $ 3,944,903 $ 2,526,922 $ 2,532,206 $ 2,229,395 Fines & Forfeitures
101-00-3348-0000 Damage to City Property Fees $ (5,323) $ 48,619 $ 5,000 $ 5,000 $ 5,000 101-00-3410-0000 Fines & Fees 200 75 500 500 500
101-14-3410-0000 Business License NOVs 1,450 1,350 1,200 1,200 1,200 101-14-3410-0500 Administrative Citation Fee 9,205 23,660 10,000 27,000 25,000 101-14-3410-9245 Tree Fines (7,585) 5,265 4,500 2,500 2,500 $ (2,053) $ 78,969 $ 21,200 $ 36,200 $ 34,200
Use of Money & Property
101-00-3501-0000 Interest Income $ 213,570 $ 596,277 $ 430,000 $ 600,000 $ 564,000 101-00-3501-0500 Unrealized Gain/Loss on Investments - 346,263 - - - 101-00-3550-0000 Sale of Property 11,500 4,046 5,000 5,000 5,000 101-40-3502-0000 Rental Fees-Public Works - 132 - 4,525 - 101-70-3502-0003 Rents & Concessions-Park Admissions 141,645 99,905 92,800 62,400 73,600 101-70-3502-0002 Lacy Park Rentals 83,168 80,709 95,000 80,000 81,708 101-70-3502-0000 Rents & Concessions-Stoneman - -
101-70-3502-0001 Rents & Concessions-San Marino Center 19,990 75,140 65,000 75,140 101-90-3502-0000 Library Rental Fees 3,784 2,293 2,500 1,500 1,500 $ 453,667 $ 1,149,614 $ 700,440 $ 818,425 $ 800,948
51 PAGE 63 of 496
2022-23 2023-24 2025-26
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2025-26 Proposed Budget
Detail Schedule of Revenues by Fund
2024-25
Miscellaneous Revenue
101-00-3701-0000 Miscellaneous Revenue $ 13,438 $ 9,481 $ 10,000 $ 10,000 $ 10,000 101-00-3701-0207 Sales of Prop A Funds - - 750,000 750,000 - 101-00-3702-0000 City Reimbursements 5,618 11,279 500 500 500 101-00-3703-0000 Gain/Loss on Disposal of Asset 4,000 6,750 - 101-00-3800-0000 Operating Transfers In - -
101-40-3348-0000 Damage to City Property Reimbs - -
101-60-3701-0000 Miscellaneous Revenue-Rec - 1,633 - 1,200 - 101-90-3701-0000 Miscellaneous Revenue-Library 205 145 - $ 23,261 $ 29,288 $ 760,500 $ 761,700 $ 10,500
General Fund Totals $ 28,255,389 $ 31,399,974 $ 31,460,818 $ 31,368,686 $ 31,428,723 Public Safety Fund
Taxes
103-00-3005-0000 Public Safety Property Taxes $ 3,439,456 $ 3,504,665 $ 3,528,294 $ 3,528,294 $ 3,704,709 103-00-3006-0000 Public Safety Augmentation Fd 205,830 203,155 218,100 200,000 205,000 $ 3,645,286 $ 3,707,821 $ 3,746,394 $ 3,728,294 $ 3,909,709 Charges for Services
103-30-3201-0000 Animal Control Services $ - $ -
103-30-3316-0000 Special Police Services 6,188 11,531 7,200 10,000 10,000 103-30-3317-0000 Citation Sign off Fee 202 350 100 200 200 103-30-3318-0000 Clearance Letter Fees 720 960 800 800 800 103-30-3319-0000 Report Copies 4,410 5,405 4,600 4,600 4,600 103-30-3321-0000 Burglary Alarm Permits 1,310 1,262 1,500 1,500 1,500 103-30-3324-0000 House Watch Fees 22,821 28,085 24,900 27,000 28,000 103-30-3325-0000 Vehicle Impound Release Fees 5,612 6,680 6,300 6,300 6,300 103-30-3331-3550 Live Scan Fees 8,468 12,549 5,600 5,000 5,000 103-30-3331-9241 Tow Fees 7,760 7,300 8,700 8,000 8,000 103-34-3315-0000 Shared Fire Command Revenue 25,599 (8,426) - 8,482 103-34-3316-0000 Outside Services 5,795 2,910 9,700 9,700 9,700 103-34-3330-0000 Fire Fees 2,325 10,700 3,900 9,000 4,500 103-34-3332-0000 Paramedic Service Fees 639,368 784,723 673,000 673,000 700,000 $ 730,578 $ 864,029 $ 746,300 $ 763,582 $ 778,600
Intergovernmental
103-30-3202-6600 POST Reimbursement $ 14,610 $ 10,320 $ 4,000 $ 10,000 $ 10,000 103-34-3202-2725 GEMT Reimbursement 46,923 18,752 5,000 5,000 5,000 $ 61,533 $ 29,073 $ 9,000 $ 15,000 $ 15,000
Fines & Fees
103-30-3400-0000 Parking Citations $ 15,984 $ 15,573 $ 23,400 $ 8,500 $ 10,000 103-30-3401-0000 Vehicle Code Fines 60,910 86,632 65,000 70,000 70,000 $ 76,894 $ 102,205 $ 88,400 $ 78,500 $ 80,000
Use of Money & Property
103-00-3501-0000 Interest Income $ (4) $ 62,172 $ -
$ (4) $ 62,172 $ - $ - $ -
Miscellaneous Revenue
103-30-3701-0000 Police Misc. Revenue $ 27,962 $ 1,311 $ - $ 115 103-30-3703-0000 Uninhabited Property Registration 2,250 5,628 4,900 4,900 5,000 103-34-3328-0000 Strike Team Reimbursements 88,463 - 75,000 75,000 75,000 $ 118,675 $ 6,939 $ 79,900 $ 80,015 $ 80,000
Public Safety Fund Totals $ 4,632,962 $ 4,772,239 $ 4,669,994 $ 4,665,390 $ 4,863,309 Fourth of July Fund
104-00-3336-0000 Admission Fees $ 68,374 $ 64,330 $ 75,425 $ 75,425 $ 76,000 104-66-3336-0000 4th of July Admission Fees $ 1,900 $ 1,800 $ - 104-00-3340-0000 Admission Fees-Nonresident - 8,055 -
104-00-3501-0000 Interest Income - 165 - 431
52 PAGE 64 of 496
2022-23 2023-24 2025-26
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2025-26 Proposed Budget
Detail Schedule of Revenues by Fund
2024-25
Fourth of July Fund Total $ 70,274 $ 74,350 $ 75,425 $ 75,856 $ 76,000 San Marino Center Fund
105-82-3502-0000 Rents & Concessions $ - $ - $ - $ - $ - San Marino Center Fund Total $ - $ - $ - $ - $ -
Donations Fund
281-00-3501-0000 Interest Income $ 23,374 $ 23,281 $ 1,000 $ 21,900 $ 19,200 281-00-3601-0000 General Donations Received -
281-00-3601-3418 Donations Received-War Memorial 300 -
281-20-3708-2013 Centennial Fountain Bricks
281-30-3601-0000 Police Donations Received 2,586 10,042 - 281-34-3601-0000 Fire Donations Received 250 10,450 - 6,600 281-50-3601-0000 Lacy Park Donations 7,734 3,220 81,000 80,000 281-50-3601-7150 Rose Arbor Donation 50,000 50,000 -
281-60-3601-0000 Recreation Donations Received 161 - 672 672 281-66-3601-0006 Memorial Day Donations 2,350 300 300 300 300 281-66-3601-0002 Track Meet Donations 2,000 2,000 2,000 2,000 2,000 281-66-3601-2570 4th of July Donations - -
281-90-3601-0000 Library Donations Received 48 12,594 5,734 5,735 - 281-90-3601-1120 Donations-Crain Art Gallery 944 1,935 2,300 500 1,000 281-90-3601-9506 Library Wish List Donations - -
281-91-3601-0000 Adult Materials Donations-Other 750 2,115 8,200 8,200 - 281-91-3601-0776 Adult Chinese Language Materia - 1 2,500 - 2,500 281-91-3601-2575 Adult Materials Donations-Friends 10,000 10,000 10,000 10,000 10,000 281-91-3601-2576 Adult Materials Donations-Library Foundation - 1,025 - 281-92-3601-0000 Children's Mats. Donations 5,800 4,500 8,094 8,094 5,000 281-92-3601-2575 Children's Mats. Donations-Friends 20,000 20,000 20,000 20,000 20,000 Donations Fund Total $ 125,997 $ 151,763 $ 141,800 $ 164,001 $ 60,000 General Fund Group Totals $ 33,084,622 $ 36,398,326 $ 36,348,037 $ 36,273,934 $ 36,428,032 Special Revenue Funds
Gas Tax Fund
202-00-3501-0000 Interest Income $ (650) $ 29,868 $ 5,700 $ 5,700 $ 13,200 202-48-3038-7585 RMRA - SB 1 Section 2032 280,107 323,892 321,210 316,828 329,219 202-48-3038-7590 Gas Taxes Section 2105 71,446 76,140 77,920 79,259 79,878 202-48-3038-7700 Gas Taxes Section 2106 45,813 48,077 48,657 49,127 49,480 202-48-3038-7810 Gas Taxes Section 2107 97,368 103,062 106,488 108,145 109,016 202-48-3038-7920 Gas Taxes Section 2107.5 3,000 3,000 3,000 3,000 3,000 202-48-3038-7930 Gas Taxes Section 2103 102,292 114,172 111,453 116,115 114,191 $ 599,376 $ 698,211 $ 674,428 $ 678,174 $ 697,984
Community Development Block Grant (CDBG)
204-00-3201-0650 Federal CDBG $ 1,709 $ 7,865 $ 360,406 $ 227,000 $ 12,000 204-00-3501-0000 Interest Income 84 1 - -
$ 1,793 $ 7,866 $ 360,406 $ 227,000 $ 12,000
53 PAGE 65 of 496
2022-23 2023-24 2025-26
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2025-26 Proposed Budget
Detail Schedule of Revenues by Fund
2024-25
County Park Proposition A
206-00-3203-3420 Local - LA Co. Pk. Bond $ - $ - $ - $ - $ - 206-00-3501-0000 Interest Income (9) - - - -
$ (9) $ - $ - $ - $ -
Proposition A Transit
207-00-3032-0000 Prop. A Transit Taxes $ 340,676 $ 325,011 $ 343,314 $ 343,314 $ 320,214 207-00-3501-0000 Interest Income 82,229 107,780 84,000 84,000 34,000 $ 422,905 $ 432,791 $ 427,314 $ 427,314 $ 354,214
Drought Fund
209-00-3410-0000 Water Use Fines $ - $ - $ - $ - $ -
209-00-3501-0000 Interest Income 2,068 2,670 1,000 1,000 2,000 $ 2,068 $ 2,670 $ 1,000 $ 1,000 $ 2,000
Air Quality Management District
212-00-3203-0080 AQMD Grant $ 15,765 $ 16,470 $ 16,500 $ 16,500 $ 16,500 212-00-3501-0000 Interest 6,715 3,299 2,500 2,500 2,000 $ 22,480 $ 19,769 $ 19,000 $ 19,000 $ 18,500
Surface Transportation Program
213-00-3501-0000 Interest Income $ 11,967 $ 3,233 $ 210 $ 210 $ 200 $ 11,967 $ 3,233 $ 210 $ 210 $ 200
Transportation Development Act
214-00-3036-0000 TDA Article 3 Taxes $ 19,000 $ 19,000 $ 19,000 $ 19,000 $ 10,095 214-00-3501-0000 Interest Income 725 324 340 340 350
$ 19,725 $ 19,324 $ 19,340 $ 19,340 $ 10,445
Proposition C Transit
215-00-3034-0000 Prop. C Transit Taxes $ 282,581 $ 269,589 $ 284,770 $ 284,770 $ 265,609 215-00-3501-0000 Interest Income 71,655 60,974 42,000 42,000 44,400 $ 354,236 $ 330,563 $ 326,770 $ 326,770 $ 310,009
Public Educational Governmental (PEG) Cable Access
216-00-3045-0000 PEG Fees $ 29,179 $ 20,512 $ 29,000 $ 29,000 $ 29,000 216-00-3501-0000 Interest Income 22,335 29,091 22,000 22,000 22,000 $ 51,514 $ 49,604 $ 51,000 $ 51,000 $ 51,000
Asset Forfeiture (Police)
217-00-3501-0000 Interest Income $ 3,395 $ 4,381 $ 3,200 $ 3,200 $ 3,200 $ 3,395 $ 4,381 $ 3,200 $ 3,200 $ 3,200
Used Oil Grant
221-00-3501-0000 Interest Income $ 1,018 $ 5,135 $ 1,200 $ 1,200 $ 1,200 $ 1,018 $ 5,135 $ 1,200 $ 1,200 $ 1,200
OTS Grant
223-00-3701-0000 OTS Grant $ 66,563 $ 19,526 $ 20,760 $ 9,375 $ - $ 66,563 $ 19,526 $ 20,760 $ 9,375 $ -
54 PAGE 66 of 496
2022-23 2023-24 2025-26
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2025-26 Proposed Budget
Detail Schedule of Revenues by Fund
2024-25
California Recycling Grant
226-48-3202-7155 Rubberized Asphalt Grant $ - $ - $ 91,000 $ 91,000 $ - 226-00-3501-0000 Interest Income 12,891 16,639 12,000 12,000 12,000 $ 12,891 $ 16,639 $ 103,000 $ 103,000 $ 12,000
Bodyworn Camera Grant
228-30-3201-5550 Bodyworn Camera Grant $ - $ - $ 61,948 $ 61,948 $ 18,052 228-00-3501-0000 Interest Income - - - - -
$ - - 61,948 61,948 18,052
Citizens' Option for Public Safety Grant (COPS)
233-00-3501-0000 Interest Income $ 36,527 $ 46,557 $ 36,000 $ 36,000 $ 36,000 233-30-3202-0000 COPS Allocation 165,271 186,159 200,000 194,663 200,000 $ 201,798 $ 232,716 $ 236,000 $ 230,663 $ 236,000
Homeland Security Grant
240-00-3202-0000 Homeland Security Grant $ - $ - $ - $ - $ - 240-00-3501-0000 Interest Income - - - - -
$ - $ - $ - $ - $ -
Measure R -- Transportation Sales Tax
243-00-3501-0000 Interest Income $ 5,991 $ 14,473 $ 7,500 $ 7,500 $ 9,900 243-48-3203-4200 LA County Measure R 211,875 202,129 513,577 213,577 524,207 $ 217,866 $ 216,602 $ 521,077 $ 221,077 $ 534,107
Measure W -- Clean Water Fund
246-00-3203-0000 Measure W Clean Water Fund $ 702,034 $ 236,017 $ 240,000 $ 235,000 $ 235,000 246-00-3501-0000 Interest Income 35,588 60,851 52,000 52,000 50,100 737,622 296,868 292,000 287,000 285,100
Measure M -- Traffic Improvement Sales Tax
247-48-3202-0000 Measure M $ 239,676 $ 228,246 $ 242,054 $ 242,054 $ 225,768 247-00-3501-0000 Interest Income 47,475 69,165 54,000 54,000 55,500 $ 287,151 $ 297,411 $ 296,054 $ 296,054 $ 281,268
Special Revenue Funds Total $ 3,014,359 $ 2,653,310 $ 3,414,707 $ 2,963,325 $ 2,827,279 Capital Projects Fund
394-00-3501-0000 Interest Income $ (32,759) $ - $ -
394-00-3601-0000 Huntington Library Donation 100,000 150,000 25,000 25,000 - 394-00-3702-0000 Reimbursement - - - - -
Capital Projects Fund Total $ 67,241 $ 150,000 $ 25,000 $ 25,000 $ - Debt Service Fund
401-00-3501-0000 Interest Income $ 16,254 $ - $ - $ -
Debt Service Fund Total $ 16,254 $ - $ - $ - $ -
Proprietary Funds
Capital Equipment Internal Service Fund
591-00-3501-0000 Interest Income $ (6) $ 12,200 $ 12,200 591-00-3703-0000 Gain/(Loss) on Disposal of Asset - - 70,000 70,000 - 591-00-3850-0000 Equipment Cost Allocation 547,760 631,107 646,256 646,256 - Proprietary Fund Total $ 547,754 $ 631,107 $ 728,456 $ 728,456 $ - Revenue Detail by Fund and Fiscal Year $ 36,730,230 $ 39,832,743 $ 40,516,200 $ 39,990,715 $ 39,255,311 55 PAGE 67 of 496

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56 PAGE 68 of 496
2022-23 2023-24 2025-26
Actual Actual Budget Estimated Proposed
General Fund Group (Unrestricted)
General Fund 12,228,875 13,929,981 17,145,201 16,143,941 16,082,231 General Fund-Restricted - - - - -
CERBT Fund -Restricted - - - - -
Public Safety Fund 14,781,952 15,892,477 17,097,355 17,017,212 17,691,370 Fourth of July Fund 88,561 98,542 122,594 117,067 106,082 San Marino Center Fund - - - - -
Donations Fund 81,395 55,811 183,020 166,870 102,278
Workers' Compensation Fund 901,088 1,047,378 1,751,937 1,686,874 1,130,428 American Rescue Plan Fund 301,758 6,236 - - -
General Liability Fund 694,506 766,554 976,323 975,575 1,279,678 Total General Fund Group $ 29,078,135 $ 31,796,979 $ 37,276,430 $ 36,107,539 $ 36,392,067 Special Revenue Funds (Restricted)
Gas Tax Fund 650,000 43,947 1,231,053 1,231,053 700,000 Community Development Block Grant Fund (CDBG) 1,709 7,864 361,541 227,000 12,000 Los Angeles County Park Bond Fund - - - - -
Proposition A Transit Fund 153,483 262,431 1,471,695 1,465,055 316,736 Drought Fund - - - - -
Air Quality Management District Fund (AQMD) - - 43,000 43,000 - MTA - STPL Public Works Grant Fund 270,626 - - - -
TDA Article 3 Transportation Fund - 38,000 19,000 19,000 11,968 Proposition C Transit Fund 815,796 - 650,000 650,000 500,000 Public Education and Government Fees Fund (PEG) - - - - - Rubberized Pavement Grant - - 91,000 91,000 -
SB1383 Grant Fund - 3,482 - - -
Used Oil Grant Fund - - - 17,000 -
BodyWorn Camera Grant Fund - - 61,948 61,947 18,053
OTS Grant 3,820 19,642 9,375 9,375 -
COPS Grant Fund 70,832 70,832 373,921 344,921 391,158
Homeland Security Grant - - - - -
LA County Measure R Fund 175,000 - 755,000 420,000 585,000 Measure W Clean Water Fund - 107,810 267,418 190,302 595,475 LA County Measure M Fund - - 1,225,000 1,225,000 350,000 Total Special Revenue Funds $ 2,141,266 $ 554,008 $ 6,559,951 $ 5,994,653 $ 3,480,390 Capital Projects Fund
Capital Projects Fund 6,682,989 3,896,410 13,844,331 6,978,081 6,509,544 Debt Service Fund
Debt Service Fund 552,034 574,888 - - -
Internal Service Fund
Capitalized Equipment Fund 547,760 660,110 820,379 729,586 788,000 Total All Funds $ 39,002,184 $ 37,482,395 $ 58,501,091 $ 49,809,859 $ 47,170,001 2024-25
City of San Marino
FY 2025-26 Proposed Budget
Summary Schedule of Expenditures by Fund
57 PAGE 69 of 496
2022-23 2023-24 2025-26
Actual Actual Budget Estimated Proposed
City Council
Services & Supplies 28,030 25,807 29,475 28,317 29,425
Total Operating Expenditures $ 28,030 $ 25,807 $ 29,475 $ 28,317 $ 29,425 City Attorney
Services & Supplies 455,095 556,050 450,000 327,000 355,000 Total Operating Expenditures $ 455,095 $ 556,050 $ 450,000 $ 327,000 $ 355,000 City Manager's Office
Personnel 639,137 642,018 696,574 696,574 762,979
Services & Supplies 161,928 172,057 273,640 158,850 204,150 Total Operating Expenditures $ 801,065 $ 814,075 $ 970,214 $ 855,424 $ 967,129 El Molino Viejo
Services & Supplies 60,000 60,000 60,000 60,000 60,000
Total Operating Expenditures $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 Finance
Personnel 624,558 541,104 623,611 623,611 621,273
Services & Supplies 336,487 361,915 1,419,982 1,420,729 190,377 Total Operating Expenditures $ 961,045 $ 903,019 $ 2,043,593 $ 2,044,340 $ 811,650 Non-Departmental
Personnel 394,827 162,690 300,000 276,330 189,500
Unfunded Accrued Liability - - 839,865 838,872 988,976
Services & Supplies 1,106,348 1,328,365 2,690,130 2,659,984 2,078,201 Debt Service 552,034 574,888 - - -
Total Operating Expenditures $ 2,053,209 $ 2,065,943 $ 3,829,995 $ 3,775,186 $ 3,256,677 Human Resources
Personnel 293,567 298,870 378,669 372,009 416,734
Services & Supplies 1,150,465 1,343,213 738,536 714,337 640,667 Total Operating Expenditures $ 1,444,032 $ 1,642,083 $ 1,117,205 $ 1,086,346 $ 1,057,401 Community Development
Personnel 1,261,462 1,633,749 1,818,592 1,756,932 1,900,169 Services & Supplies 350,053 431,509 794,042 375,747 518,091 Total Operating Expenditures $ 1,611,515 $ 2,065,258 $ 2,612,634 $ 2,132,679 $ 2,418,260 Police
Personnel 7,568,216 8,377,202 8,342,555 8,052,277 8,199,286 Unfunded Accrued Liability - - 1,284,908 1,281,784 1,464,068 Services & Supplies 873,500 949,151 1,053,000 979,854 1,084,058 Total Operating Expenditures $ 8,441,716 $ 9,326,353 $ 10,680,463 $ 10,313,915 $ 10,747,412 Fire
Personnel 6,380,772 6,865,704 5,956,072 6,094,970 5,999,488 Unfunded Accrued Liability - - 1,325,002 1,321,780 1,484,680 Services & Supplies 699,579 607,477 817,915 924,861 809,645 Total Operating Expenditures $ 7,080,351 $ 7,473,181 $ 8,098,989 $ 8,341,611 $ 8,293,813 Summary Schedule of Expenditures by Department & Type
City of San Marino
FY 2025-26 Proposed Budget
2024-25
58 PAGE 70 of 496
2022-23 2023-24 2025-26
Actual Actual Budget Estimated Proposed
Summary Schedule of Expenditures by Department & Type
City of San Marino
FY 2025-26 Proposed Budget
2024-25
Emergency Management
Personnel 1,038 - - - -
Services & Supplies 34,871 57,093 61,150 48,805 38,200
Total Operating Expenditures $ 35,909 $ 57,093 $ 61,150 $ 48,805 $ 38,200 Parks & Public Works 7,200
Personnel 1,924,378 2,137,343 2,072,833 2,047,244 2,246,032 Services & Supplies 1,619,984 1,884,556 2,533,352 2,488,739 3,043,238 Total Operating Expenditures $ 3,544,362 $ 4,021,899 $ 4,606,185 $ 4,535,983 $ 5,289,270 Community Services - Administration
Personnel 383,901 627,092 712,574 712,574 772,149
Services & Supplies 81,724 96,939 97,114 92,841 97,345
Total Operating Expenditures $ 465,625 $ 724,031 $ 809,688 $ 805,415 $ 869,494 Recreation
Personnel 870,889 860,710 908,832 904,172 879,284
Services & Supplies 533,360 587,401 703,214 608,685 634,892 Total Operating Expenditures $ 1,404,249 $ 1,448,111 $ 1,612,046 $ 1,512,857 $ 1,514,176 Library
Personnel 1,042,009 1,169,358 1,275,631 1,195,316 1,311,135 Services & Supplies 325,108 366,597 409,336 420,221 403,558 Total Operating Expenditures $ 1,367,117 $ 1,535,955 $ 1,684,967 $ 1,615,537 $ 1,714,693 Capital Equipment
Capital Purchases 937,870 697,789 1,156,138 1,065,344 932,604 Less: Capitalized Items (937,870) (697,789) - - -
Depreciation 547,760 660,110 - - -
Total Capital Equipment $ 547,760 $ 660,110 $ 1,156,138 $ 1,065,344 $ 932,604 Capital Projects
Capital Improvement Projects 8,701,104 4,103,427 18,678,349 11,261,101 8,814,797 Total Capital Improvements $ 8,701,104 $ 4,103,427 $ 18,678,349 $ 11,261,101 $ 8,814,797 Total Expenditures $ 39,002,184 $ 37,482,395 $ 58,501,090 $ 49,809,860 $ 47,170,001 Summary of Expendtiures by Type:

Personnel $ 21,384,754 $ 23,315,840 $ 23,085,943 $ 22,732,009 $ 23,298,028 Services & Supplies $ 7,816,532 $ 8,828,130 $ 12,130,885 $ 11,308,970 $ 10,186,848 Unfunded Accrued Liability $ - $ - $ 3,449,775 $ 3,442,436 $ 3,937,724 Debt Service $ 552,034 $ 574,888 $ - $ - $ -
Captial Equipment $ 547,760 $ 660,110 $ 1,156,138 $ 1,065,344 $ 932,604 Captial Projects $ 8,701,104 $ 4,103,427 $ 18,678,349 $ 11,261,101 $ 8,814,797 Total Expenditures $ 39,002,184 $ 37,482,395 $ 58,501,090 $ 49,809,860 $ 47,170,001 59 PAGE 71 of 496

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60 PAGE 72 of 496
General CEPPT CERBT Public Safety Fourth of Worker's General Gas Prop A Drought TDA Prop C PEG Used OTS Body Worn COPS Homeland Measure R Measure W Rubberized Measure M American Capital Debt Capitalized Total by Department Fund Fund July Donations Comp Liability Taxes CDBG Transit Education AQMD Streets Transit Fees Oil Grant Camera Grant Security Streets Water Grant Streets Rescue Plan Projects Service Equipment Function City Council 29,425 29,425
City Attorney 355,000 355,000
City Manager 967,129 967,129
El Molino Viejo 60,000 60,000
Finance 801,150 10,500 811,650
Non Departmental 1,976,999 1,279,678 3, 256,677
Human Resources 749,519 307,882 1, 057,401
Community Development Department 2, 418,260 2, 418,260
Police Department 9,801,513 6,541 418, 228 256,523 18,053 246, 554 10,747,412 Fire Department 7,889,857 2,638 401, 318 8, 293,813
Emergency Services 38,200 38,200
Parks and Public Works Department
Administration 694,017 6,647 1,000 701,664
Fleet 497,196 497,196
Sewers 310,220 38,500 348,720
Streets 1,175, 390 74,910 329,880 1, 580,180
Parks 636,703 636,703
Public Grounds 1,235, 617 1, 235,617
Building Maintenance 289,190 289,190
Community Services-Admin
Administration 869,494 869,494
Recreation
Administration 516,254 2,000 518,254
Aquatics - -
Youth 325,330 39,583 364,913
Adult 48,732 12,000 10,130 70,862
Community Events 158,863 90,256 15,628 264,747
Contract Classes 116,725 116,725
Facilities 178,675 178,675
Library
Administration 551,272 4,000 555,272
Adult Services 297,923 29,750 327,673
Children's Services 301,175 46,800 347,975
Processing 28,051 28,051
Circulation 455,722 455,722
Capital Projects 6,100 625,090 - - 11,968 500, 000 585, 000 227, 095 - 350, 000 - 6,509, 544 8,814, 797 Capitalized Equipment - - 144, 604 - 7 88,000 932,604
Total By Fund 16,082,231 - - 17,691,370 106,082 102, 278 1,130,428 1,279,678 700,000 12,000 316, 736 - - 11,968 500, 000 - - - 18,053 391, 158 - 585, 000 595, 475 - 350,000 - 6,509,544 - 788,000 47,170,001 City of San Marino
FY 2025-26 Proposed Budget
Schedule of Department Expenditures by Fund
61 PAGE 73 of 496

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62 PAGE 74 of 496
2022-23 2023-24 2025-26
Actual Actual Budget Estimated Proposed
Transfers In
General Fund 297,141 2,659,551 665,739 445,283 -
Payroll Fund - 180,453 - - -
Public Safety Fund 10,074,016 13,153,248 12,257,558 12,351,822 12,828,061 Fourth of July 32,227 43,006 46,687 41,211 30,082
San Marino Center - - - - -
Capital Projects Fund 3,550,000 2,050,000 - - -
Debt Service Fund 544,712 574,737 - - -
Workers' Compensation Fund 884,443 1,069,997 721,135 1,686,874 1,130,428 General Liability Fund 733,572 766,554 976,323 975,575 1,279,678 Capitalized Equipment Fund 599,673 439,391 - - 776,905
Total Transfers In $ 16,715,784 $ 20,936,937 $ 14,667,442 $ 15,500,765 $ 16,045,154 Transfers Out
General Fund 16,155,815 15,556,509 14,001,703 15,055,482 15,268,249 Payroll Fund 247,504 - - - -
Public Safety Fund - 2,378,681 - - -
Fourth of July 10,571 3,617 - - -
San Marino Center - - - - -
American Rescue Plan Fund - 2,411,958 401,406 401,406 - Capital Projects Fund - - - - 776,905
Donations Fund 58,100 50,000 - - -
Air Quality Fund 106,790 58,782 - - -
COPS Fund 97,938 134,518 - - -
TDA Fund - - - - -
Debt Service Fund - - 16,255 43,877 -
Workers' Compensation Fund - - - - -
Capitalized Equipment Fund - 342,872 248,078 - -
General Liability Fund 39,066 - - -
Total Transfers Out $ 16,715,784 $ 20,936,937 $ 14,667,442 $ 15,500,765 $ 16,045,154 2024-25
City of San Marino
FY 2025-26 Proposed Budget
Schedule of Transfers Between Funds
63 PAGE 75 of 496

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64 PAGE 76 of 496
Estimated
Account Number Description Revenue
General Government
Cost Recovery Revenue by Line Item
101 - 00 - 3153 - 0000 Film Permits 28,840
101 - 00 - 3202 - 9350 State Vehicle License Fees 20,378 101 - 00 - 3304 - 0000 Environmental Fees 134,000
101 - 00 - 3309 - 0000 Online Convenience Fees 300
101 - 00 - 3410 - 0000 Fines & Fees 500
101 - 07 - 3346 - 0000 Sales of Maps & Pubs - Admin 100 101 - 14 - 3410 - 0000 Business License NOVs 1,200
Total Recovery Revenue 185,318
Adopted Expenditures - City Attorney, City Manager, Human Resources, Finance, Non-Departmental 4,849,797
Cost Recovery % 3.8%
Public Safety
Cost Recovery Revenue by Line Item
103 - 30 - 3201 - 0000 Animal Control Services 0
103 - 30 - 3316 - 0000 Special Police Services 10,000
103 - 30 - 3317 - 0000 Citation Sign Off Fees 200
103 - 30 - 3318 - 0000 Clearance Letter Fees 800
103 - 30 - 3319 - 0000 Report Copies 4,600
103 - 30 - 3321 - 0000 Burglary Alarm Permits 1,500
103 - 30 - 3324 - 0000 Housewatch Fees 28,000
103 - 30 - 3325 - 0000 Vehicle Impound Release Fees 6,300 103 - 30 - 3331 - 3550 Live Scan Fees 5,000
103 - 30 - 3331 - 9241 Tow Fees 8,000
103 - 30 - 3400 - 0000 Parking Citations 10,000
103 - 30 - 3401 - 0000 Vehicle Code Fines 70,000
(Statement of Activities Methodology)
Cost Recovery - General, Public Safety and 4th of July Event Funds FY 2025-26 Proposed Budget
City of San Marino
65 PAGE 77 of 496
Estimated
Account Number Description Revenue
(Statement of Activities Methodology)
Cost Recovery - General, Public Safety and 4th of July Event Funds FY 2025-26 Proposed Budget
City of San Marino
103 - 30 - 3703 - 0000 Uninhabited Property Registration 5,000 103 - 34 - 3316 - 0000 Outside Services 9,700
103 - 34 - 3330 - 0000 Fire Fees 4,500
103 - 34 - 3332 - 0000 Paramedic Service Fees 700,000
Total Recovery Revenue 863,600
Adopted Expenditures - Police, Fire and Emergency Management 17,729,570 Cost Recovery % 4.9%
Community Development
Cost Recovery Revenue by Line Item
101 - 14 - 3151 - 0000 Building Permits 1,096,950
101 - 14 - 3306 - 0000 General Plan Fee 25,000
101 - 14 - 3307 - 0000 Technology Enhancement Fee 28,500 101 - 14 - 3308 - 0000 Plan Check Fees 319,300
101 - 14 - 3309 - 0000 Business License Application Fee 70,000 101 - 14 - 3312 - 0000 Zoning Fees 89,000
101 - 14 - 3346 - 0000 Sales of Maps & Pubs - P&B 500
101 - 14 - 3410 - 0500 Administrative Citation Fee 25,000 101 - 14 - 3410 - 0000 Tree Fines 2,500
Total Recovery Revenue 1,656,750
Adopted Expenditures- Community Development 2,418,260
Cost Recovery % 68.5%
Parks & Public Works
Cost Recovery Revenue by Line Item
101 - 14 - 3106 - 0000 Tree Permits 45,000
101 - 48 - 3152 - 0000 Street & Curb Permit Fees 120,000 Total Recovery Revenue 165,000
Adopted Expenditures - Parks & Public Works 4,838,333
Cost Recovery % 3.4%
66 PAGE 78 of 496
Estimated
Account Number Description Revenue
(Statement of Activities Methodology)
Cost Recovery - General, Public Safety and 4th of July Event Funds FY 2025-26 Proposed Budget
City of San Marino
Recreation
Cost Recovery Revenue by Line Item
101 - 68 - 3340 - 0001 Contract Class Nonresident Fees 0 101 - 60 - 3342 - 0000 Class Refund Fee 2,900
101 - 60 - 3502 - 0000 Recreation Administrative Fees 8,850 101 - 61 - 3336 - 0000 Aquatics Program Fees 0
101 - 68 - 3340 - 0000 Aquatics Nonresident Fees 0
101 - 68 # 3336 - 0001 Contract Class Program Fees 194,000 101 - 66 - 3336 - 0000 Special Events Program Fees 18,080 101 - 66 - 3336 - 0001 Easter Program Fees 8,700
101 - 66 - 3336 - 0002 Track Meet Program Fees 6,800
101 - 66 - 3336 - 0004 Trunk or Treat Program Fees 17,000 101 - 66 - 3336 - 0005 Lacy Park Camp Out Program Fees 12,500 101 - 64 - 3336 - 0000 Senior Program Fees 22,452
101 - 62 - 3336 - 0002 Family Life Program Fees 256,879 101 - 62 - 3336 - 0001 Daycamp Program Fees 165,000
101 - 62 - 3336 - 0005 Teen Pilot Program Fees 0
101 - 62 - 3340 - 0001 Daycamp Nonresident Fees 0
101 - 62 - 3340 - 0002 Family Life Nonresident Fees 0
101 - 66 - 3340 - 0001 Easter Program Nonresident Fees 0 101 - 66 - 3340 - 0004 Trunk or Treat Nonresident Fees 0 101 - 66 - 3340 - 0005 Lacy Park Camp Out Nonresident Fees 0 101 - 64 - 3340 - 0000 Senior Program Nonresident Fees 0 104 - 00 - 3336 - 0000 Fourth of July Admission Fees 76,000 104 - 00 - 3340 - 0000 Fourth of July Admission Nonresident Fees 0 Total Recovery Revenue 789,161
Adopted Expenditures - Recreation (plus Police, Fire and Parks & Public Works for Fourth of July Event) 1,450,661
Cost Recovery % 54.4%
67 PAGE 79 of 496
Estimated
Account Number Description Revenue
(Statement of Activities Methodology)
Cost Recovery - General, Public Safety and 4th of July Event Funds FY 2025-26 Proposed Budget
City of San Marino
Library
Cost Recovery Revenue by Line Item
101 - 90 - 3344 - 6065 Passport Fees 160,000
101 - 90 - 3346 - 0000 Copies 2,000
101 - 91 - 3344 - 3963 Lost Materials Fees 1,200
101 - 91 - 3502 - 1496 DVD Rentals 0
101 - 93 - 3344 - 1200 Damaged Materials Fees 200
101 - 94 - 3344 - 0000 Overdue Materials Fees 13,000
101 - 94 - 3344 - 3000 Hold Fees 0
101 - 94 - 3344 - 7037 Replacement Library Card Fees 550 Total Recovery Revenue 176,950
Adopted Expenditures - Library 1,634,143
Cost Recovery % 10.8%
Citywide Summary
Cost Recovery Revenue 3,836,779
Adopted Related Expenditures 32,920,764
Citywide Cost Recovery % 11.7%
68 PAGE 80 of 496
2022-23 2023-24 2024-25 2025-26
Actual Actual Budget Proposed
City Manager's Office
Full-Time Employees FTE 3.00 3.00 3.00 3.00
Part-Time Employees FTE 0.50 0.50 0.50 0.50
Total Department FTE 3.50 3.50 3.50 3.50
Finance Department
Full-Time Employees FTE 4.00 4.00 4.00 4.00
Department Total FTE 4.00 4.00 4.00 4.00
Human Resources Department
Full-Time Employees FTE 2.00 2.00 2.00 2.00
Total Department FTE 2.00 2.00 2.00 2.00
Community Development Department
Full-Time Employees FTE 13.00 13.00 13.00 13.00
Part-Time Employees FTE 0.50 0.50 0.55 0.55
Total Department FTE 13.50 13.50 13.55 13.55
Police Department
Full-Time Employees FTE 38.00 41.00 41.00 41.00
Part-Time Employees FTE 2.00 2.50 2.50 2.50
Total Department FTE 40.00 43.50 43.50 43.50
Fire Department
Full-Time Employees FTE 21.00 21.00 21.00 21.00
Total Department FTE 21.00 21.00 21.00 21.00
Parks & Public Works Department
Full-Time Employees FTE 16.00 16.00 16.00 16.00
Part-Time Employees FTE - - - 0.40
Total Department FTE 16.00 16.00 16.00 16.40
Community Services Administration Division
Full-Time Employees FTE 3.00 4.00 4.00 4.00
Part-Time Employees FTE - 1.68 1.68 1.93
Total Division FTE 3.00 5.68 5.68 5.93
Summary of Authorized Positions
Full-Time and Part-Time Employees
Full-Time Equivalent (FTE) = 2,080 Work Hours/Year
69 PAGE 81 of 496
2022-23 2023-24 2024-25 2025-26
Actual Actual Budget Proposed
Summary of Authorized Positions
Full-Time and Part-Time Employees
Full-Time Equivalent (FTE) = 2,080 Work Hours/Year
Recreation Division
Full-Time Employees FTE 3.00 3.00 3.00 3.00
Part-Time Employees FTE 10.61 11.07 10.41 7.34
Total Division FTE 13.61 14.07 13.41 10.34
Crowell Public Library Division
Full-Time Employees FTE 5.00 5.00 5.00 5.00
Part-Time Employees FTE 12.39 12.29 12.30 11.25
Total Division FTE 17.39 17.29 17.30 16.25
Total Community Services Department FTE 34.00 37.04 36.39 32.52 Total City Full-Time Employees FTE 108.00 112.00 112.00 112.00 Total City Part-Time Employees FTE 26.00 28.54 27.94 24.47 Total City FTE 134.00 140.54 139.94 136.47
FY 2025-26 Changes:

Position Reallocation: Eliminated Positions:

Part-Time Recreation Specialist (-1.79 FTE) Part-Time Lifeguard (-0.87 FTE) Part-Time Recreation Supervisor (-0.42 FTE) Part-Time Water Safety Instructor (-0.52 FTE) Part-Time Recreation Program Leader (-0.02 FTE)
Part-Time Child Development Specialist (0.17 FTE)
Part-Time Recreation Coordinator (0.37 FTE)
Part-Time Building Attendant (0.25 FTE) Added Positions:

Part-Time Librarian I (0.02 FTE) Part-Time Maintenance Assistant Part-Time Library Assistant (-0.20 FTE) - Public Works (0.40 FTE) Part-Time Library Clerk (-0.71 FTE)
Part-Time Library Monitor (-0.10 FTE)
Part-Time Library Page (-0.05 FTE)
70 PAGE 82 of 496
Classification FTE
Salary &
Benefits
City Manager's Office
City Manager 1.00 370,565
City Clerk 1.00 171,159
Community Engagement Manager 1.00 192,339
Special Projects Coordinator (PT) 0.50 28,914
Subtotal 3.50 $ 762,977
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability -
Total Personnel Costs $ 762,977
Finance Department
Finance Director 1.00 260,598
Accounting Manager/Controller 1.00 190,722
Account Clerk 2.00 169,953
Subtotal 4.00 $ 621,273
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability -
Total Personnel Costs $ 621,273
Human Resources Department
Human Resources Director 1.00 305,649
Human Resources Analyst 1.00 111,085
Subtotal 2.00 $ 416,734
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability -
Estimated Worker's Comp costs -
Total Personnel Costs $ 416,734
Community Development Department
Community Development Director 1.00 289,743
Code Enforcement Manager 1.00 197,528
Senior Planner 1.00 161,756
Total Compensation by Position Classification
Full-Time and Part-Time Employees
71 PAGE 83 of 496
Classification FTE
Salary &
Benefits
Total Compensation by Position Classification
Full-Time and Part-Time Employees
Assistant Planner 2.00 225,396
Permit Technician 3.00 326,919
Code Enforcement Officer 2.00 268,360
Building Inspector II 1.00 138,288
Associate Planner 1.00 128,727
Management Analyst 1.00 100,392
Code Enforcement Officer (PT) 0.55 48,813
Subtotal 13.55 $ 1,885,922
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability -
Overtime and related benefits 14,246
Estimated Worker's Comp costs -
Total Personnel Costs $ 1,900,168
Police Department
Police Chief 1.00 355,309
Operations Commander 2.00 613,319
Police Sergeant 6.00 1,391,766
Corporals 4.00 765,544
Officers 19.00 2,892,272
Police Records Manager 1.00 225,614
Management Analyst 1.00 117,433
Administrative Assistant 1.00 109,660
Police Records Clerk 1.00 117,793
Dispatcher Clerk 5.00 561,618
Police Records Clerk (PT) 0.50 33,578
Police Cadet (PT) 2.00 65,631
Subtotal 43.50 $ 7,249,537
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability 1,464,068 Overtime and related benefits 524,981
Fourth of July overtime and related benefits 6,541
72 PAGE 84 of 496
Classification FTE
Salary &
Benefits
Total Compensation by Position Classification
Full-Time and Part-Time Employees
Estimated Worker's Comp costs 418,228
Total Personnel Costs $ 9,663,355
Fire Department
Fire Chief 1.00 352,751
Fire Division Chief 1.00 359,004
Fire Captains 3.00 804,715
Engineers 3.00 696,569
Firefighter/Paramedic 12.00 2,248,247
Management Analyst 1.00 130,661
Subtotal 21.00 $ 4,591,947
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability 1,484,680 Overtime and related benefits 1,003,584
Fourth of July overtime and related benefits 2,638
Estimated Worker's Comp costs 401,318
Total Personnel Costs $ 7,484,167
Parks & Public Works Department
Public Works Director 1.00 287,337
Management Analyst 1.00 130,845
Public Works Division Manager 1.00 231,572
Shop Foreman 1.00 138,814
Street Foreman 1.00 145,071
Park Foreman 1.00 126,629
Urban Forester 1.00 124,726
Maintenance Worker III 2.00 242,958
Maintenance Worker II 3.00 367,245
Maintenance Worker I 4.00 415,678
Maintenance Assistant (PT) 0.40 20,913
Subtotal 16.40 $ 2,231,789
Costs not allocable to individual positions:
73 PAGE 85 of 496
Classification FTE
Salary &
Benefits
Total Compensation by Position Classification
Full-Time and Part-Time Employees
Fixed payment to pay down PERS Unfunded Liability -
Overtime and related benefits 6,594
Fourth of July overtime and related benefits 6,647
Estimated Worker's Comp costs 1,000
Total Personnel Costs $ 2,246,030
Community Services Department
Community Services Administration Division
Community Services Director 1.00 232,824
Management Analyst 1.00 129,363
Recreation Supervisor 1.00 150,749
Facilities Supervisor 1.00 150,029
Building Attendant (Part-Time) 1.93 103,910
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability -
Overtime and related benefits 5,275
Total Personnel Costs 5.93 $ 772,150
Recreation Division
Recreation Manager 1.00 194,199
Recreation Supervisor 1.00 183,028
Clerk Typist II 1.00 100,241
Child Development Specialist (Part-Time) 1.08 73,743
Recreation Coordinator (Part-Time) 0.56 40,559
Recreation Supervisor (Part-Time) - -
Recreation Specialist (Part-Time) 4.90 250,035
Park Attendants (Part-Time) 0.56 24,501
Lifeguard (Part-Time) - -
Water Safety Instructor (Part-Time) - -
Program Leader (Part-Time) 0.24 10,470
Subtotal 10.34 $ 876,776
Costs not allocable to individual positions:
74 PAGE 86 of 496
Classification FTE
Salary &
Benefits
Total Compensation by Position Classification
Full-Time and Part-Time Employees
Fixed payment to pay down PERS Unfunded Liability -
Overtime and related benefits 507
Estimated Worker's Comp costs 2,000
Total Personnel Costs $ 879,283
Library Division
Library Manager 1.00 215,768
Library Circulation Supervisor 1.00 99,576
Librarian II 3.00 454,867
Librarian I (Part-Time) 0.74 53,848
Library Assistant (Part-Time) 3.38 170,199
Clerk (Part-Time) 6.00 264,480
Library Monitor (Part-Time) 0.75 36,064
Page (Part-Time) 0.38 16,334
Subtotal 16.25 $ 1,311,136
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability -
Estimated Worker's Comp costs -
Total Personnel Costs $ 1,311,136
Non-Departmental
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability 988,976 Retiree Medical Benefits (OPEB) - 189,500
Total FTE Positions and Personnel Costs 136.47 $ 27,235,751 75 PAGE 87 of 496

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76 PAGE 88 of 496
City Council
77 PAGE 89 of 496

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78 PAGE 90 of 496

DEPARTMENT PURPOSE
The mission of the City Council is to provide leadership to the community through the establishment of policies that enhance the quality of life for San Marino residents, businesses, non-profit institutions, and other stakeholders; and to maintain a strong and stable fiscal condition.

DEPARTMENT DESCRIPTION
The City Council consists of five members, typically elected at-large to four-year terms. Annually, the Council elects one of its members to serve as Mayor and Vice Mayor respectively. The City Council is responsible for setting policies, passing ordinances and resolutions, adopting the budget, appointing committee members, hiring the City Manager and City Attorney, and concurring in the appointment of department heads.

Because the City Council is the legislative representative of the City, all citywide memberships are assigned to this budget. These memberships include the League of California Cities, the Los Angeles County Division of the League of California Cities, the San Gabriel Valley Council of Governments, and the Southern California Association of Governments. These memberships make up almost 65% of the City Council budget each fiscal year. The remaining expenditures are for travel and meetings, City Council hosted events, and materials and supplies such as nameplates, business cards, and plaques.

CITY COUNCIL
79 PAGE 91 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - -
Services & Supplies 28,029 25,807 29,475 28,317 29,425
Total by Type 28,029 $ $ 25,807 $ 29,475 $ 28,317 $ 29,425 Expenditures by Fund:
101 General Fund 28,029 25,807 29,475 28,317 29,425
Total by Fund 28,029 $ $ 25,807 $ 29,475 $ 28,317 $ 29,425 GL # Services & Supplies
101-01-4150-0000 Contract Services - 164 - - -
101-01-4376-0000 Materials & Supplies 3,570 2,899 3,975 3,823 3,975 101-01-4396-0000 Memberships & Dues 20,277 20,614 20,900 21,294 22,550 101-01-4420-0000 Printing 261 57 400 350 400
101-01-4480-0000 Travel & Meetings 1,270 1,119 1,200 1,850 1,200 101-01-4480-2872 Hospitality 2,652 954 3,000 1,000 1,300 Total Services & Supplies $ 28,029 $ 25,807 $ 29,475 $ 28,317 $ 29,425 Total Operating Expenditures 28,029 $ $ 25,807 $ 29,475 $ 28,317 $ 29,425 FY 2024-25
Operating Budget Summary
Operating Budget Detail

CITY COUNCIL
80 PAGE 92 of 496
City Attorney
81 PAGE 93 of 496

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DEPARTMENT PURPOSE
The City Attorney provides advice and opinions on matters of municipal concern, examines contracts and ordinances as to form and legality, and is frequently called upon to interpret the City’s municipal code, federal and state statutes, and any other laws that govern San Marino.

DEPARTMENT DESCRIPTION
The City of San Marino contracts with a firm for City Attorney services. The City Attorney provides general legal advice and provides the following services:
• Serves as chief counsel to the City for both elected officials and staff; • Drafts and reviews ordinances, resolutions, contracts, deeds, leases, and other legal documents as needed;
• Represents the City in litigation, as either the defense or to prosecute; • Attends City Council meetings, and other bodies as needed, to advise Council and to have firsthand knowledge of current and proposed City actions; and • Renders opinions on specific legal issues.

CITY ATTORNEY
83 PAGE 95 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - -
Services & Supplies 455,095 556,050 450,000 327,000 355,000 Total by Type $ 455,095 $ 556,050 $ 450,000 $ 327,000 $ 355,000 Expenditures by Fund:
101 General Fund 455,095 556,050 450,000 327,000 355,000 Total by Fund $ 455,095 $ 556,050 $ 450,000 $ 327,000 $ 355,000 GL # Services & Supplies
101-06-4106-2755 Contract Legal Services-General 206,336 202,507 250,000 250,000 260,000 101-06-4106-2756 Contract Legal Services-Litigation 147,004 329,552 145,000 50,000 75,000 101-06-4106-2757 Contract Legal Services-COVID-19 67,003 1,418 5,000 - - 101-06-4106-2758 Contract Legal Services-Code Enforcement 34,752 22,575 50,000 27,000 20,000 Total Services & Supplies $ 455,095 $ 556,050 $ 450,000 $ 327,000 $ 355,000 Total Operating Expenditures $ 455,095 $ 556,050 $ 450,000 $ 327,000 $ 355,000 FY 2024-25
Operating Budget Summary
Operating Budget Detail

CITY ATTORNEY
84 PAGE 96 of 496
City Manager’s
Office
85 PAGE 97 of 496

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86 PAGE 98 of 496

DEPARTMENT PURPOSE
The mission of the City Manager’s Office is to maintain policy and operational alignment throughout the organization.

DEPARTMENT DESCRIPTION
The department provides oversight, direction, and organizational support to all City departments under the direction of the City Manager. The department also includes the City Clerk and Public Information functions. The Department provides the following services:
• City Manager – The City Manager is appointed by, and serves at the pleasure of, the City Council. The City Manager, in turn, is the sole appointing authority for all positions of employment in the City, except for department heads which require the concurrence of the Council. The City Manager directs all operations of the City by coordinating the efforts of the various departments and keeping the City Council apprised of matters dealing with general operations, finance, personnel, legislation, litigation, and other items of city business. The City Manager's primary responsibility is to assist the City Council in identifying policy priorities and to ensure that priorities established by Council are addressed in an innovative, yet cost-effective manner.
• City Clerk – The City Clerk is responsible for conducting municipal elections, compiling City Council agendas and minutes, and maintaining all City records. This function includes preparing Council minutes and managing the City Council agenda process; processing, indexing, and filing ordinances, resolutions, and official hearing notices; maintaining City codes; coordinating the commission and board appointment process; managing the document management program; and ensuring compliance with financial and campaign disclosure laws. It also includes the processing of public records requests and serving as a Notary Public.
• Community Engagement – Community Engagement is the primary public information office, managing all citywide outreach and communication efforts. This function includes management of social media accounts, the City website, newsletter publications, and media communication. The Community Engagement Manager also coordinates with community groups, residents, and organizations outside of the City to promote City activities.

CITY MANAGER’S OFFICE
87 PAGE 99 of 496
FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Led City departments through the response and recovery from the January 2025 Windstorm and nearby wildfires.
• Educated the community on Measure SM, leading to a successful passing of the Public Safety Parcel Tax.
• Published two more editions of the Resident Information and Guide, which was mailed to all 4,512 households in San Marino and was translated into Chinese. • Updated the New Resident Information Manual.
• Enhanced IT security through the upgrade of City firewalls and rebuilding share drive permission protocols and groups.
• Successfully issued and Request for Proposals and awarded a contract for Audio/Visual Updates in the City Council Chambers.
• Continued to strengthen direct communication with community organizations and communication outlets.
• Completed a round of identifying records eligible for destruction per the records retention policy and conducted the proper procedure for destroying those identified records to create more space for physical records.

FISCAL YEAR 2025-26 OBJECTIVES
• Assist the City Council in implementing policies for the continued enrichment of San Marino.
• Continue to educate and engage the community on City matters. • Bring forward a policy to the City Council for review and approval to find the proper outlet to highlight the business community through City media channels. 88 PAGE 100 of 496

OPERATIONAL DASHBOARD
Description
FY 2023-24
Year to Date
(July - April)
FY 2024-25
Year to Date
(July - April)
Weekly Briefing Sign Ups 350 270
Average Monthly Social Media
Reach 7,750 8,033
Average Time to Respond to
Public Records Requests 7 Days 8 Days
Proclamations and Certificates
Prepared 83 57
43 33
36 20
34 24
26 22
40 42
4 7
3 8
6 2 2 1 1 1 2
0 3
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25

PERMITS AND REQUESTS RECEIVED
Public Record Requests Film Permits Special Event Permits Claims 89 PAGE 101 of 496
City Manager
Community
Engagement
Manager
Communications
Specialist (P/T)
City Clerk
City Manager’s Office
90 PAGE 102 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
City Manager 1.00 1.00 1.00 1.00 1.00
Asst. to the City Mgr (Comm. Engagement. Mgr) 1.00 1.00 1.00 1.00 1.00 City Clerk 1.00 1.00 1.00 1.00 1.00
Part-Time
Special Projects Coordinator 0.50 0.50 0.50 0.50 0.50
Total Full-Time FTE 3.00 3.00 3.00 3.00 3.00
Total Part-Time FTE 0.50 0.50 0.50 0.50 0.50
Department Total FTE 3.50 3.50 3.50 3.50 3.50
Expenditures by Type:

Personnel 639,137 642,018 696,574 696,574 762,979
Services & Supplies 161,928 172,057 273,640 158,850 204,150 Total by Type $ 801,065 $ 814,075 $ 970,214 $ 855,424 $ 967,129 Expenditures by Fund:
101 General Fund 801,065 814,075 970,214 855,424 967,129 Total by Fund $ 801,065 $ 814,075 $ 970,214 $ 855,424 $ 967,129 GL # Personnel
101-09-4001-0000 Full Time Salaries 482,215 449,512 526,336 526,336 583,703 101-09-4002-0000 Part Time Wages 20,553 19,471 33,187 33,187 27,485 101-09-4004-0000 Overtime - - - - -
101-09-4006-0000 Medicare 7,226 6,620 8,114 8,114 8,862 101-09-4008-3080 Retirement-City Manager 4,568 13,883 17,950 17,950 19,542 101-09-4008-6050 Retirement-PARS 770 730 1,244 1,244 1,031 101-09-4008-6160 Retirement-PERS 78,227 92,480 50,417 50,417 56,017 101-09-4010-0000 Cafeteria Benefit 33,521 50,922 48,526 48,526 63,940 101-09-4011-0000 Technology Allowance 2,821 - - - -
101-09-4012-0000 Auto Allowance 7,050 8,400 10,800 10,800 2,400 101-09-4014-0001 Unemployment Payments 2,186 - - - -
Total Personnel $ 639,137 $ 642,018 $ 696,574 $ 696,574 $ 762,979 GL # Services & Supplies
101-09-4150-0000 Other Contract Services 45,293 44,917 80,100 41,938 57,900 101-09-4150-0500 Other Contract Services-IT 43,618 81,605 40,205 44,585 47,050 101-09-4202-0000 Legal Notices 17,363 16,638 25,000 5,000 20,000 101-09-4204-0000 Books & Periodicals 20 139 335 185 335 101-09-4220-0000 City Manager's Contingency 7,872 - 20,000 - 20,000 101-09-4290-0000 Election 30,057 - 50,150 30,150 150
101-09-4376-0000 Materials & Supplies 5,267 3,037 5,000 4,500 5,000

CITY MANAGER'S OFFICE
FY 2024-25
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
91 PAGE 103 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

CITY MANAGER'S OFFICE
FY 2024-25
101-09-4396-0000 Memberships & Dues 2,015 3,325 5,465 4,550 5,930 101-09-4398-0000 Mileage - - - - -
101-09-4420-0000 Printing 2,528 11,135 18,000 10,784 18,000 101-09-4468-0000 Staff Development 2,176 583 10,000 9,000 10,000 101-09-4480-0000 Travel & Meetings 5,719 10,678 19,385 8,158 19,785 Total Services & Supplies $ 161,928 $ 172,057 $ 273,640 $ 158,850 $ 204,150 Total Operating Expenditures $ 801,065 $ 814,075 $ 970,214 $ 855,424 $ 967,129 92 PAGE 104 of 496
El Molino Viejo
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DESCRIPTION
El Molino Viejo, also known as The Old Mill, is a California Historical Landmark showcasing the legacy of missions and the Spanish presence in early California. The original adobe building sits amongst almost two acres of gardens. The site is owned by the City of San Marino and is operated by The Old Mill Foundation. The Old Mill Foundation’s over-arching purpose is to maintain, preserve, and operate The Old Mill by creating artistic, educational, and community programs.

EL MOLINO VIEJO
95 PAGE 107 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Services & Supplies 60,000 60,000 60,000 60,000 60,000
Total by Type $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 Expenditures by Fund:
101 General Fund 60,000 60,000 60,000 60,000 60,000
Total by Fund $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 GL # Services & Supplies
101-95-4150-0000 Other Contract Services 60,000 60,000 60,000 60,000 60,000 Total Services & Supplies $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 Total Operating Expenditures $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 FY 2024-25
Operating Budget Summary
Operating Budget Detail

EL MOLINO VIEJO
96 PAGE 108 of 496
Finance
Department
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DEPARTMENT PURPOSE
The mission of the Finance Department is to create and sustain quality information dissemination, high standards of industry compliance, financial predictability, and fiscal sustainability.

DEPARTMENT DESCRIPTION
The Department is responsible for the preparation and administration of the City’s annual operating and capital budgets, long-range financial planning, accounting and analysis, debt management, cash management, collections, accounts receivable, accounts payable, and payroll.

The Department keeps and maintains books, accounts and a general accounting system for the City in accordance with applicable City and governmental accounting and auditing requirements, standards, and guidelines. The Department also assists the City Manager’s Office in managing the City’s information technology systems and manages any grants that the City receives.

FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Finalized the City’s Fiscal Year 2023-24 Audited Annual Comprehensive Financial Report (ACFR) with no material weaknesses or significant deficiencies • Received the Operating Excellence Award for the Fiscal Year 2024-25 Operating Budget from the California Society of Municipal Finance Officers • Received the Distinguished Budget Presentation Award for the Fiscal Year 2024-25 Operating Budget from the Government Finance Officers Association • Assisted the Police Department in implementing a new scheduling and timecard software to add efficiencies to the payroll process
• Received the Certificate of Achievement for Excellence in Financial Reporting Award for the Fiscal Year 2024-25 ACFR from the Government Finance Officers Association • Filled vacancies in the positions of Finance Director and Account Clerk-Payroll • Hired consultant to perform a Citywide Fee Study
• Hired consultant to perform a Sewer Rate Study
FISCAL YEAR 2025-26 OBJECTIVES
• Implement new Citywide fees based on the Citywide Fee Study Update • Establish a financially sustained sewer system and funding mechanism necessary for ongoing capital maintenance • Evaluate revenue enhancement opportunities to ensure the City is able to provide for the long-term stability of services
• Ensure sales tax is reinvested in San Marino and controlled by the residents who pay it • Look for improved efficiencies through use of the City’s ERP system and other available software technology
• Obtain a “clean audit” for the seventh year

FINANCE DEPARTMENT
99 PAGE 111 of 496
• Submit Fiscal Year 2025-26 Operating Budget to the Government Finance Officers Association for the Distinguished Budget Presentation Award as well as the California Society of Municipal Finance Officers for the Operating Excellence Award • Submit Fiscal Year 2024-25 ACFR to the Government Finance Officers Association for the Certificate of Achievement for Excellence in Financial Reporting Award

OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – April)
FY 2024-25
Year to Date
(July – April)
Revenues $36,900,247 $31,704,541 $25,853,795
Expenses $34,715,657 $29,490,327 $35,656,753
COVID expenses $2,613 $2,393 $1,100
Overtime expenses $1,783,078 $1,549,108 $1,844,491
General Fund Balance* $20,673,202 $19,733,198 $13,658,575 Overall Cash Balance*
(in bank) $43,357,135 $42,767,631 $37,091,317
*Balance numbers are reported as the last balance recorded for the year or time period, not totals.
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$1,284,376 $1,709,047
$1,084,946
$1,963,857
$1,686,714
$10,185,163
$4,615,023
$1,712,678
$1,480,520
$534,404
$3,552,775 $2,808,824
$2,613,930
$3,761,125 $2,877,004
$3,538,244 $3,359,695 $2,988,705
$5,997,114
$4,160,426
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 FY 24-25 REVENUES AND EXPENSES
Revenues Expenses
$395,994
$173,099 $137,717
$178,413
$129,278 $130,610
$290,525
$120,849 $96,890
$191,117
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 FY 24-25 OVERTIME EXPENSES
Overtime Expenses
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$18,487,834 $15,966,323
$11,092,470 $10,371,248$9,140,785
$16,830,966$17,227,229$16,979,038$15,050,258 $13,658,575 $36,964,578 $35,175,659 $34,035,332 $31,883,773$30,720,222 $38,464,755$38,498,986$37,958,424
$32,574,037 $37,091,317
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 FY 24-25 GENERAL FUND AND CASH BALANCE
General Fund Balance Overall Cash Balance (In Bank)
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Finance Director
Accounting
Manager /
Controller
Account
Clerk
Account
Clerk
Finance Department
103
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Finance Director 1.00 1.00 1.00 1.00 1.00
Accounting Manager/Controller 1.00 1.00 1.00 1.00 1.00
Account Clerk 2.00 2.00 2.00 2.00 2.00
Total Full-Time FTE 4.00 4.00 4.00 4.00 4.00
Total Part-Time FTE - - - - -
Department Total FTE 4.00 4.00 4.00 4.00 4.00
Expenditures by Type:

Personnel 624,558 541,104 623,611 623,611 621,273
Services & Supplies 336,487 361,915 1,419,982 1,420,729 190,377 Total by Type $ 961,045 903,019$ $ 2,043,593 $ 2,044,340 $ 811,650 Expenditures by Fund:
101 General Fund 840,666 742,551 879,593 880,340 801,150 207 Prop A Transit Funds 120,379 160,468 1,160,500 1,160,500 10,500 595 Workers Compensation Fund - - 3,500 3,500 -
Total by Fund $ 961,045 903,019$ $ 2,043,593 $ 2,044,340 $ 811,650 GL # Personnel
101-11-4001-0000 Full Time Salaries 462,614 396,174 487,562 487,562 495,197 101-11-4002-0000 Part Time Wages - - - - -
101-11-4004-0000 Overtime - - - - -
101-11-4006-0000 Medicare 6,662 5,543 7,070 7,070 7,180 101-11-4008-3080 Retirement-457 Plan 3,300 3,400 7,600 7,600 7,600 101-11-4008-6050 Retirement-PARS - - - - -
101-11-4008-6160 Retirement-PERS 91,090 85,044 45,404 45,404 40,953 101-11-4010-0000 Cafeteria Benefit 60,892 50,943 70,075 70,075 67,942 101-11-4013-0000 Auto Allowance - - 2,400 2,400 2,400
101-11-4016-0000 Retiree Medical Benefits (OPEB) - - - - - 595-11-4015-0000 Workers Comp - Current Employees - - 3,500 3,500 - Total Personnel $ 624,558 541,104$ $ 623,611 $ 623,611 $ 621,273 GL # Services & Supplies
101-11-4150-0000 Other Contract Services 62,603 135,903 164,617 171,396 82,305 101-11-4150-0500 Other Contract Services-IT 36,171 37,869 58,674 58,514 61,605 101-11-4204-0000 Books & Periodicals - - - - -
101-11-4316-0000 Equipment Repair & Maintenance 7,776 7,471 8,054 8,813 8,663 101-11-4332-0000 Fees to Outside Agencies 965 930 964 902 935 101-11-4376-0000 Materials & Supplies 4,166 2,211 4,102 3,516 3,748

FINANCE DEPARTMENT
FY 2024-25
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
104
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

FINANCE DEPARTMENT
FY 2024-25
101-11-4396-0000 Memberships & Dues 1,143 488 1,371 1,188 1,621 101-11-4398-0000 Mileage 54 57 300 100 300
101-11-4412-0000 Postage 1,569 6,000 9,000 8,200 8,500
101-11-4420-0000 Printing 4,972 5,244 5,000 4,230 4,750 101-11-4468-0000 Staff Development 1,964 2,265 3,300 2,670 3,300 101-11-4480-0000 Travel & Meetings 904 3,009 4,100 700 4,150 101-11-4500-1980 Utilities-Electricity 68,536 - - - -
101-11-4500-4950 Utilities-Natural Gas 4,349 - - - -
101-11-4500-9025 Utilities-Telecommunications 18,968 - - - - 101-11-4500-9460 Utilities-Water 1,968 - - - -
101-11-4950-0001 Equipment Cost Allocation - - - - -
207-11-4208-0750 Bus Transportation-Chamber - - - - -
207-11-4208-0500 Prop A Transfer - - 1,000,000 1,000,000 - 207-11-4208-1330 Bus Transportation-Dial a Ride 10,379 10,468 10,500 10,500 10,500 207-11-4208-8140 Bus Transportation-SMUSD Youth 110,000 150,000 150,000 150,000 - Total Services & Supplies $ 336,487 361,915$ $ 1,419,982 $ 1,420,729 $ 190,377 Total Operating Expenditures $ 961,045 903,019$ $ 2,043,593 $ 2,044,340 $ 811,650 105
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Non-Departmental
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 394,827 162,690 300,000 276,330 189,500
Unfunded Accrued Liability - - 839,865 838,872 988,976
Services & Supplies 1,106,348 1,328,365 2,690,130 2,659,984 2,078,201 Debt Service 552,034 574,888 - - -
Total by Type $ 2,053,209 $ 2,065,943 $ 3,829,995 $ 3,775,186 $ 3,256,677 Expenditures by Fund:
101 General Fund 1,295,925 1,490,855 2,853,672 2,799,611 1,976,999 204 CDBG Fund 1,709 200 - - -
245 American Rescue Plan Fund 203,541 - - - -
401 Debt Service Fund 552,034 574,888 - - -
596 General Liability Fund - - 976,323 975,575 1,279,678 Total by Fund $ 2,053,209 $ 2,065,943 $ 3,829,995 $ 3,775,186 $ 3,256,677 GL # Personnel
101-08-4016-0000 Retiree Medical Benefits (OPEB) * 191,286 162,690 300,000 276,330 189,500 101-08-4008-6161 Retirement-PERS (UAL) - - 839,865 838,872 988,976 245-00-4006-0000 Medicare 2,781 - - - -
245-00-4001-0000 ARPA Bonus 200,760 - - - -
Total Personnel $ 394,827 $ 162,690 $ 1,139,865 $ 1,115,202 $ 1,178,476 GL # Services & Supplies
101-08-4150-0000 Other Contract Services - - 8,100 6,750 7,200 101-08-4150-0500 Citywide IT Contract Services 209,754 260,146 280,917 254,676 260,015 101-08-4150-0750 Cell Phone Contract Services 44,539 48,514 53,230 48,505 53,000 101-08-4150-0775 City Hall Credit Card Fees 27,779 27,278 27,600 33,600 36,450 101-08-4324-0000 Parking Lot Lease-SMUSD 34,685 35,339 36,006 36,006 36,686 596-08-4356-3412 Insurance Premiums JPIA - 976,323 975,575 1,279,678 101-08-4376-0000 Materials & Supplies-COVID-19 14,631 1,305 1,000 1,320 1,320 101-08-4376-0500 IT Contract Services-COVID-19 157 - - - - 101-08-4376-2025 2025 Windstorm Expenses - - 261,277 261,277 - 101-08-4468-0000 Staff Development - 20,000 20,000 20,000 101-08-4495-0000 Property Tax Admin Fee (SB2557) 225,334 237,850 264,359 264,359 277,580 101-08-4500-1980 Utilities-Electricity - 70,702 87,859 89,750 84,500 101-08-4500-4950 Utilities-Natural Gas - 2,411 3,811 2,375 2,449

NON-DEPARTMENTAL
FY 2024-25
Operating Budget Summary
Operating Budget Detail
109
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

NON-DEPARTMENTAL
FY 2024-25
101-08-4500-9025 Utilities-Telecommunications - 12,644 13,596 12,935 13,323 101-08-4500-9460 Utilities-Water - 869 9,796 6,600 6,000 101-08-4950-0001 Equipment Cost Allocation ** 547,760 631,107 646,256 646,256 - 204-08-4150-0000 Other Contract Services 1,054 200 - - - 204-08-4399-0000 Non-Capitalized Equipment 655 - - -
Total Services & Supplies $ 1,106,348 $ 1,328,365 $ 2,690,130 $ 2,659,984 $ 2,078,201 401-00-4360-0000 Debt Service Interest Expense 57,034 29,888 - - - 401-00-4402-00000 Debt Service Principal Repayment 495,000 545,000 - - - Total Debt Service $ 552,034 $ 574,888 $ - $ - $ -
Total Operating Expenditures $ 2,053,209 $ 2,065,943 $ 3,829,995 $ 3,775,186 $ 3,256,677 Expense also includes $100k annual contribution to CERBT Trust Fund through FY 2024-25. No contribution budgeted in FY 2025-26. ** Note: Equipment Cost Allocation is a non-cash budget item for equipment depreciation. This budget changes year over year depending on what equipment over $5k was purchased and is depreciated over the estimated life of the equipment.

In prior years, the Equipment Cost Allocation was allocated to the respective Department that possesses the equipment. * Note: Retiree Medical Benefits (OPEB) is for Other Post Employment Benefit budget to pay for retiree medical cost benefits. 110
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Human Resources
Department
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DEPARTMENT PURPOSE
The mission of the Human Resources Department mission is to make the City of San Marino an employer of choice by continuously working towards creating a positive and safe workplace environment that attracts, develops, and retains exceptional employees.

DEPARTMENT DESCRIPTION
The Human Resources Department is responsible for the day-to-day administration of a comprehensive personnel system and maintenance of all employee records. The activities of this office include recruitment and selection processes for full-time and part-time employees; administering employee benefits; on-boarding new employees; off-boarding employees; employee relations; overseeing the development, maintenance, and communication of personnel related policies, procedures, rules, and regulation; managing the performance appraisal program; managing the classification and salary plans; and managing labor relations including negotiating employee Memoranda of Understanding (M.O.U.s) with the City’s organized employee associations. An additional office responsibility is overseeing and managing the City’s risk management program including liability, employee workers’ compensation and safety programs.

FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Implemented Memorandums of Understanding (MOU)
• Implemented Workplace Violence Prevention Plan (SB 553) to include staff training • Implemented a public hearing process regarding the City’s annual reporting requirements concerning vacancies, recruitment, and retention efforts • Updated City policies
• Revised City contract templates
• Developed contract review process for internal departments • Implemented First Aid Treatment for Workers’ Compensation injuries • Reviewed the City’s workers’ compensation self-insurance plan • Completed the LossCAP Audit through CJPIA and worked with City departments to develop a plan to address the LossCAP Audit findings
• Continued to develop new employee performance review process and forms for various City Departments
• Updated job classifications
• Updated Personnel Rules and Regulations
• Identified department/staff training needs and developed a training plan • Updated information on Employee Intranet
• Updated HR Department webpages
• Successful recruitment of Finance Director

HUMAN RESOURCES DEPARTMENT
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• Worked with various Departments to improve recruitments • Complete Request for Proposal for Employee Benefits Program • Complete Request for Proposal for Workers Compensation Excess Insurance Program • Complete Request for Proposal for 3rd Party TPA – 457 plan • Developed a succession plan due to retirements in various departments FISCAL YEAR 2025-26 OBJECTIVES
• Increase recruitment efforts to attract the most qualified candidates • Work with City departments to address LossCAP Audit Findings • Update Employee Safety Policies
• Review City’s Volunteer Program
• Purge Human Resources Records per City policy in coordination with the City Clerk • Continue to implement new Employee Performance Evaluations • Continue to improve HR Department process and procedures • Continue to update City Policies
• Reduce workers’ compensation injuries through training • Review of the City’s Workers’ Compensation Program
• Develop a formal on-boarding and off-boarding process for all City employees • Update HR onboarding forms
• Implement Onboard through NEOGOV
• Evaluate and improve citywide training
• Increase performance appraisal completion rate
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OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – April)
FY 2024-25
Year to Date
(July – April)
Full-Time Employees
(out of 112 budgeted) 106 106 106
Part-Time Employees 52 50 58
Full-Time Position Vacancy
Rate 5.5% 5.5% 5.3%
Workers' Comp Claims
(average total open per
month)
66 65 65
Workers' Comp Claims (new) 42 36 30
Cumulative Workers' Comp
Days Off 1,034 888 552
Performance Appraisal
Completion Rate
*Reported July-May
71% 83% 84%
All numbers reported as averages for the reporting time period, except for “Cumulative Worker’s Comp Days Off”
106 106 106 106 106 105 105 106 107 108
112 Budgeted
Positions
60 64
57 60 58 57 54 55 55 55
0 20
40 60
80 100
120
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25

EMPLOYEES AND BUDGETED POSITIONS
Full-Time Employees Budgeted Positions Part-Time Employees 115
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78 70 59 62 63 63 67 67
63 57
5 4 2 5 4 1 4 2 1 2
24 35
43 53 43 48 50 46
75 135
0 20
40 60
80 100
120
140
160
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25

WORKERS' COMPENSATION
Workers' Comp Claims (Total Open) Workers' Comp Claims (New) Cumulative Workers' Comp Days Off
80% 74% 71% 69%
59%
48% 52%
64% 62% 69%
84%
0%
20%
40%
60%
80%
100%
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25

PERFORMANCE APPRAISAL COMPLETION RATE
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Human Resources Director
Human Resources Analyst
Human Resources
Department
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Human Resources Director 1.00 1.00 1.00 1.00 1.00
Human Resources Manager - - - - -
Administrative Assistant 1.00 - - - -
Human Resources Analyst - 1.00 1.00 1.00 1.00
Total Full-Time FTE 2.00 2.00 2.00 2.00 2.00
Total Part-Time FTE - - - - -
Department Total FTE 2.00 2.00 2.00 2.00 2.00
Expenditures by Type:

Personnel 293,567 298,870 378,669 372,009 416,734
Services & Supplies 1,150,465 1,343,213 738,536 714,337 640,667 Total by Type $ 1,444,032 $ 1,642,083 $ 1,117,205 $ 1,086,346 $ 1,057,401 Expenditures by Fund:
101 General Fund 499,617 584,745 825,288 801,089 749,519 595 Workers' Compensation Fund 249,909 290,784 291,917 285,257 307,882 596 General Liability Fund 694,506 766,554 - - -
Total by Fund $ 1,444,032 $ 1,642,083 $ 1,117,205 $ 1,086,346 $ 1,057,401 GL # Personnel
101-10-4001-0000 Full Time Salaries 204,204 207,897 289,171 289,171 323,986 101-10-4002-0000 Part Time Wages - - - -
101-10-4004-0000 Overtime 49 - - -
101-10-4006-0000 Medicare 2,396 2,821 4,193 4,193 4,698 101-10-4008-3080 Retirement - 457 Plan 1,400 1,300 3,800 3,800 3,800 101-10-4008-6160 Retirement-PERS 52,300 55,789 29,418 29,418 33,219 101-10-4010-0000 Cafeteria Benefit 33,218 30,796 43,027 43,027 48,631 101-10-4013-0000 Auto Allowance 2,400 2,400 2,400
101-10-4016-0000 Retiree Medical Benefits (OPEB) - - - - 595-10-4015-0001 Workers' Comp Current Employee - 267 - - - 595-10-4015-0002 Workers' Comp Past Employee - - 6,660 - - Total Personnel $ 293,567 $ 298,870 $ 378,669 $ 372,009 $ 416,734 GL # Services & Supplies
101-10-4106-3415 Contract Legal Services-Labor 76,226 161,647 283,000 328,000 200,000 101-10-4150-0000 Other Contract Services 30,608 43,348 43,364 41,700 44,498 101-10-4150-0500 Other Contract Services-IT 20,797 23,740 23,147 23,717 24,226 101-10-4376-0000 Materials & Supplies 12,413 2,704 9,850 3,375 8,950 101-10-4396-0000 Memberships & Dues 455 1,579 1,299 1,344 1,485 101-10-4398-0000 Mileage 16 - 200 - 200
101-10-4436-0000 Recruitment & Retention 59,175 50,077 82,680 25,406 45,000

HUMAN RESOURCES DEPARTMENT
FY 2024-25
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
118
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

HUMAN RESOURCES DEPARTMENT
FY 2024-25
101-10-4468-0000 Staff Development 2,794 1,297 6,300 2,800 3,925 101-10-4480-0000 Travel & Meetings 3,566 1,750 3,440 2,738 4,501 595-10-4150-0000 Workers' Comp Contract Services 23,760 23,760 23,760 23,760 33,760 595-10-4356-0000 Workers' Comp Insurance Premiums 226,149 266,757 261,497 261,497 274,122 596-08-4356-3412 Insurance Premiums JPIA 694,506 766,554 - - - Total Services & Supplies $ 1,150,465 $ 1,343,213 $ 738,536 $ 714,337 $ 640,667 Total Operating Expenditures $ 1,444,032 $ 1,642,083 $ 1,117,205 $ 1,086,346 $ 1,057,401 119
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Community
Development
Department
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DEPARTMENT PURPOSE
The mission of the Community Development Department is to preserve the comforts of the community, our neighborhoods, and our natural resources.

DEPARTMENT DESCRIPTION
The Department consists of the Community Development Director, a Building Inspector, a Code Enforcement Manager, two (2) full-time Code Enforcement Officers, one (1) part-time Code Enforcement Officer, a Senior Planner, an Associate Planner, two (2) Assistant Planners, three (3) Permit Technicians, and a Management Analyst. Together these employees are primarily responsible for current and long-range planning, environmental review, building inspections, plan checking, code enforcement, economic development, and administering the business license program. Current planning activities include:
• Providing zoning information to the public;
• Reviewing development plans for compliance with City zoning regulations, and processing plans through the Design Review Committee, Planning Commission, and City Council; • Providing long-range planning guides to address future growth and physical development of the City by updating the General Plan and its various elements; • Providing code enforcement to preserve the City’s beautiful appearance; • Monitoring commercial vacancies and providing zoning information for prospective businesses seeking to relocate to San Marino; and
• Administering and enforcing local and State regulations applicable to construction on private property within the City. Included in this responsibility is the review of construction plans, issuance of permits and field inspection of construction from foundation through final completion of buildings.

FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Certification of the City of San Marino 6th Cycle (2021-2029) Adopted Housing Element, marking a significant milestone in the City's planning and housing strategy. • Adoption of the City’s Accessory Dwelling Unit Ordinance update to be compliance with State law.
• Based on the direction of the City Council, implemented one-year pilot property vacancy enforcement program that included the mailing of an education/outreach mailer, canvassing, and increasing enrollment into the City’s vacant property program. • Update the City’s Window Replacement Policy to clarify the review process and provide greater benefits to the community by offering more efficient and accessible options for property owners by June 2025.

COMMUNITY

DEVELOPMENT DEPARTMENT
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• Adopted Multifamily Objective Design Standards to promote high-quality, consistent design in multifamily developments, ensuring that new projects align with the community's aesthetic values.
• Successfully implemented the Artificial Turf Ordinance, providing clear guidelines for the use of artificial turf in the city while promoting sustainable and visually cohesive landscaping practices.
• Conducted an audit of the current building permit fees and found these fees were outdated and coordinated the update of the fees avoiding further loss of revenue.

FISCAL YEAR 2025-26 OBJECTIVES
• Coordinate the development of the General Plan Update. • Work with the City Urban Forester to update the Tree Preservation Ordinance. • Implement a Development Impact Fee program, which will establish a framework for assessing and collecting fees from new development projects to fund necessary infrastructure improvements and public services, ensuring that growth is balanced with the city's long-term needs.
• Update its Pre-Approved Windows Materials List to incorporate new, sustainable building materials and streamline the approval process, enhancing efficiency and ensuring compliance with updated building codes.
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OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – April)
FY 2024-25
Year to Date
(July – April)
Building permits issued 906 743 833
Tree removal permits
issued 72 54 41
ADU permits issued 29 26 27
ADU Applications
submitted 29 27 42
Open code enforcement
cases per month average
90 85 73
New businesses 43 32 66
91 89
79 108
73 73 79 72 74
95 5 3 6 5 3 6 3 4 4 2
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 FY 24-25 PERMITS
Building Permits Issued Tree Removal Permits Issued
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71 88 96 86
65 72 67
53 65 67
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 FY 24-25 OPEN CODE ENFORCEMENT CASES
4 3 3
2 3 3
2 2
3 2
4 5
4 4
3 3
6 1
2 10
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 FY 24-25 ACCESSORY DWELLING UNITS (ADUs)
ADU Permits Issued ADU Applications Submitted
4 4
0 8
4 2
8 7
3 26
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 FY 24-25 NEW BUSINESSES
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Community Development
Director
Code
Enforcement
Manager
Code
Enforcement
Officer (2)
Code
Enforcement
Officer (P/T)
Building
Inspector
Permit
Tech (3)
Senior Planner
Assistant
Planner
(2)
Associate
Planner
Management Analyst
Community Development
Department
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Community Development Director 1.00 1.00 1.00 1.00 1.00 Code Enforcement Manager 1.00 1.00 1.00 1.00 1.00
Senior Planner 1.00 1.00 1.00 1.00 1.00
Associate Planner 1.00 1.00 1.00 1.00 1.00
Assistant Planner 2.00 2.00 2.00 2.00 2.00
Permit Technician I 3.00 3.00 3.00 3.00 3.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Code Enforcement Officer 2.00 2.00 2.00 2.00 2.00
Building Inspector II 1.00 1.00 1.00 1.00 1.00
Part-Time
Senior Planner - - - - -
Management Analyst - - - - -
Code Enforcement Officer 0.50 0.50 0.55 0.55 0.55
Total Full-Time FTE 13.00 13.00 13.00 13.00 13.00
Total Part-Time FTE 0.50 0.50 0.55 0.55 0.55
Department Total FTE 13.50 13.50 13.55 13.55 13.55
Expenditures by Type:

Personnel 1,261,462 1,633,749 1,818,592 1,756,932 1,900,169 Services & Supplies 350,053 431,509 794,042 375,747 518,091 Total by Type $ 1,611,515 $ 2,065,258 $ 2,612,634 $ 2,132,679 $ 2,418,260 Expenditures by Fund:
101 General Fund 1,610,371 2,059,687 2,605,974 2,132,679 2,418,260 595 Workers Compensation Fund 1,144 5,571 6,660 - -
Total by Fund $ 1,611,515 $ 2,065,258 $ 2,612,634 $ 2,132,679 $ 2,418,260 GL # Personnel
101-14-4001-0000 Full Time Salaries 843,300 1,107,225 1,352,925 1,297,925 1,409,444 101-14-4002-0000 Part Time Wages 24,717 43,851 46,515 46,515 46,068 101-14-4004-0000 Overtime 12,729 18,498 8,000 8,000 14,043 101-14-4006-0000 Medicare 11,931 15,770 20,408 20,408 21,309 101-14-4008-3080 Retirement - 457 Plan 5,690 10,300 18,400 18,400 18,400 101-14-4008-6050 Retirement-PARS 838 - 1,744 1,744 1,728 101-14-4008-6160 Retirement-PERS 201,221 223,657 120,526 120,526 127,053 101-14-4010-0000 Cafeteria Benefit 157,297 207,319 239,264 239,264 257,975 101-14-4012-0000 Auto Allowance - - 2,400 2,400 2,400
101-14-4013-0000 Uniform Allowance 600 1,500 1,750 1,750 1,750 101-14-4105-0000 Workers' Comp Current Employee 1,995 58 - - - 595-14-4015-0001 Workers' Comp Current Employee 1,144 5,571 6,660 - - Total Personnel $ 1,261,462 $ 1,633,749 $ 1,818,592 $ 1,756,932 $ 1,900,169 GL # Services & Supplies
101-14-4104-6270 Contract Building & Safety Svc 234,706 206,946 250,000 235,000 250,000

COMMUNITY DEVELOPMENT DEPARTMENT
FY 2024-25
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
128
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

COMMUNITY DEVELOPMENT DEPARTMENT
FY 2024-25
101-14-4106-0950 Contract Legal Svcs.-Code Enf. 2,088 - - - - 101-14-4150-0000 Other Contract Services 59,543 161,964 428,938 92,822 168,148 101-14-4150-0001 Other Contract Services-Econ. Develop. 2,625 2,625 50,000 - 20,000 101-14-4150-0500 Other Contract Services-IT 16,236 16,744 15,246 17,261 24,503 101-14-4202-0000 Legal Noticing 1,151 1,809 - - -
101-14-4204-0000 Reference Materials 2,119 68 200 200 3,000 101-14-4309-0000 Admin- Cash Over/Short-Com Dev 249 (49) - - - 101-14-4316-0000 Equipment Repair & Maintenance 5,023 7,545 7,000 8,892 10,000 101-14-4332-0000 LA County Publishing Fees - - - -
101-14-4376-0000 Materials & Supplies 7,830 16,645 15,450 8,880 13,300 101-14-4396-0000 Memberships & Dues 1,049 1,912 3,348 2,972 4,680 101-14-4398-0000 Mileage 880 289 1,500 500 1,500
101-14-4412-0000 Postage - - 500 - 500
101-14-4420-0000 Printing 2,624 3,103 3,000 1,050 3,000 101-14-4468-0000 Staff Development 3,340 3,730 4,155 1,120 6,655 101-14-4480-0000 Travel & Meetings - 36 5,305 - 5,305
101-14-4500-9025 Utilities-Telecommunications 3,727 3,707 3,500 3,500 3,500 101-14-4508-0000 Vehicle Repair & Maintenance 6,863 4,435 5,900 3,550 4,000 101-14-4950-0001 Equipment Cost Allocation - - - -
Total Services & Supplies $ 350,053 $ 431,509 $ 794,042 $ 375,747 $ 518,091 Total Operating Expenditures $ 1,611,515 $ 2,065,258 $ 2,612,634 $ 2,132,679 $ 2,418,260 129
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Police
Department
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DEPARTMENT PURPOSE
The mission statement of the San Marino Police Department is that we are an ethical policing organization that prevents crime and fosters a feeling of safety in our community.

DEPARTMENT DESCRIPTION
The Department is comprised of 43.5 full and part-time personnel. Of the 43.5 personnel, the Department has 32 sworn officers and 11.5 civilian staff. The San Marino Police Department is led by a Chief of Police, two Bureau Commanders, and a civilian Administrative Manager. The officers are assigned to patrol or detective functions along with collateral administrative duties.

Working with the community and City staff, the Department provides a full-range of services to the community. The services include:
• Responding to calls for service, traffic collision investigation, and enforcement • Proactive patrolling of residential and commercial areas of the City • Ensuring our personnel treat all people with compassion and respect • Providing a strong community focused approach to the reduction of crime and maintaining community partnerships with residents, businesses, and visitors • Ensuring the community has a feeling of safety
• Working with residents, businesses, community groups, and other City departments toward the goal of crime reduction and public safety
• Working in partnership with the San Marino Unified School District to ensure the safety of students, staff, and faculty
• Investigating all crimes that result in filing appropriate and just charges with the Office of the District Attorney
• Providing a variety of community engagement programs, such as Coffee with a Cop, Town Hall meetings, Donuts with Dispatch, National Night Out and other community programs FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Hired three new probationary police officers, a part-time records clerk, and an administrative assistant, who is in the background process. • Increased community meetings and social media outreach • Implemented the Unmanned Aircraft System (UAS) Program, recently utilized to assess damage from the January 2025 Windstorm
• Implemented the Body Worn Camera (BWC) Program equipping each officer with a BWC • Implemented InTime scheduling software to improve timekeeping and audit capabilities • Decreased Hit & Run traffic collisions by 19.04% YTD. • Held 40 California Office of Traffic Safety (OTS) details that included DUI Checkpoints, Walking School Bus, and special directed traffic enforcement • Held approximately 11 recruitment and testing events for vacant Officer and Dispatcher positions

POLICE DEPARTMENT
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• Conducted detective special assignment testing, and promotional testing for an anticipated Corporal vacancy
• Successfully passed a California Department of Justice audit for proper access to criminal history
FISCAL YEAR 2025-26 OBJECTIVES
• Fill two vacant dispatcher positions
• Decrease traffic collisions by 10%
• Decrease residential burglaries by 10%
• Update the Police Department Mobile Command Post with Satellite Communications capability through grant funding

OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – April)
FY 2024-25
Year to Date
(July – April)
Residential Burglaries 76 66 62
Larcenies 103 86 96
Traffic Citations 2,892 2,259 1,398
Community Meetings 47 37 52
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Police Chief
Administrative
Support
Administrative
Manager
Police
Dispatchers
(5)
Records
Clerk
Records
Clerk (P/T)
Support Services
Police
Commander
Detectives
Police
Sergeant
Police
Officer (3)
Operation
Police
Commander
Team 1
Police
Sergeant
Police
Corporal
Police
Officer
(3)
Team 2
Police
Sergeant
Police
Corporal
Police
Officer
(4)
Team 3
Police
Sergeant
Police
Corporal
Police
Officer
(3)
Team 4
Police
Sergeant
Police
Corporal
Police
Officer
(4)
(Traffic
Division)
Motors (2)
Administrative Sergeant
Police
Cadets (4)
Administrative Assistant
Police Department
Management Analyst
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Police Chief 1. 00 1.00 1. 00 1.00 1. 00
Police Commander 2. 00 2.00 2. 00 2.00 2. 00
Police Records Manager 1. 00 1.00 1. 00 1.00 1. 00
Management Analyst - 1.00 1. 00 1.00 1. 00
Administrative Assistant 1. 00 1.00 1. 00 1.00 1. 00
Dispatcher/Clerk 5. 00 5.00 5. 00 5.00 5. 00
Officer 17.00 19.00 19.00 19. 00 19. 00
Corporal 4. 00 4.00 4. 00 4.00 4. 00
Sergeant 6. 00 6.00 6. 00 6.00 6. 00
Records Clerk 1. 00 1.00 1. 00 1.00 1. 00
Part-Time
Records Clerk - 0.50 0. 50 0.50 0. 50
Cadet 2. 00 2.00 2. 00 2.00 2. 00
Parking Enforcement Officers - - - -
Total Full-Time FTE 38.00 41.00 41.00 41. 00 41.00
Total Part-Time FTE 2. 00 2.50 2. 50 2.50 2. 50
Department Total FTE 40.00 43.50 43.50 43. 50 43.50
Expenditures by Type:

Personnel 7,568,215 8,377,202 8,342,555 8,052,277 8,199,286 Unfunded Accrued Liability - - 1,284,908 1,281,784 1,464,068 Services & Supplies 873,500 949,151 1,053,000 979,854 1,084,058 Total by Type $ 8,441,716 $ 9,326,353 $ 10,680,463 $ 10,313,915 $ 10,747,412 Expenditures by Fund:
103 Public Safety Fund 7,998,033 8,745,320 9,652,432 9,314,884 9,801,513 104 4th of July Fund 4,899 11, 795 15,139 15,139 6,541
207 Prop A Fund - 51,990 70,000 70,000 256,523
223 OTS Grant Fund 3,820 19,642 9,375 9, 375 -
228 Bodyworn Camera Grant - - - - 18,053
233 COPS Fund 70,832 70,832 143,110 114,110 246,554
281 Donations Fund 35,703 - 10,500 10,500 -
595 Workers' Compensation Fund 328,430 426,774 779,907 779,907 418,228 Total by Fund $ 8,441,716 $ 9,326,353 $ 10,680,463 $ 10,313,915 $ 10,747,412 GL # Personnel
103-30-4001-0000 Full Time Salaries 3,922,656 4,329,106 5,174,099 4,566,687 5,205,642 103-30-4002-0000 Part Time Wages 35,549 52, 258 117,162 108,100 94, 305 103-30-4004-0000 Overtime 697,560 731,602 323,487 638,683 500,000 103-30-4004-0002 Overtime-Support (475) - 11, 000
103-30-4006-0000 Medicare 63,238 69, 197 81, 704 81, 704 81,830 103-30-4008-3080 Retirement - 457 Plan 16,675 23, 825 50, 000 50, 000 54, 200 103-30-4008-6050 Retirement-PARS 1,256 1,878 4,394 4,394 3,536

POLICE DEPARTMENT
FY 2024-25
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

POLICE DEPARTMENT
FY 2024-25
103-30-4008-6160 Retirement-PERS 1,732,758 1,828,502 877,576 877,576 829,044 103-30-4008-6161 Retirement-PERS UAL - - 1,284,908 1,281,784 1,464,068 103-30-4010-0000 Cafeteria Benefit 634,033 783,868 856,162 856,162 952,460 103-30-4013-0000 Uniform Allowance 32,000 30,500 34,500 34,500 33,500 103-30-4014-0000 Unemployment Payments - - - -
103-30-4015-0000 Workers' Compensation Salaries 95,818 71,303 - - - 103-30-4401-0000 Outside Services - - -
104-30-4002-0000 Part Time Wages - - -
104-30-4004-0000 Police Overtime 3,546 11,626 12,064 12,064 6,448 104-30-4006-0000 Medicare 46 169 175 175 93
104-30-4008-6160 Retirement-PERS 548 - 1,400 1,400 -
104-30-4010-0000 Cafeteria Benefit 759 - 1,500 1,500 -
207-30-4010-0000 Overtime (Walking School Bus) 1,990 20,000 20,000 20,000 223-30-4004-0000 Overtime 3,820 14,407 8,300 8,300 -
223-30-4006-0000 Medicare - 197 125 125 -
595-30-4015-0001 Workers' Comp Current Employee 248,293 344,255 419,728 419,728 327,228 595-30-4015-0002 Workers' Comp Past Employee 80,137 82,519 360,179 360,179 91,000 Total Personnel $ 7,568,215 $ 8,377,202 $ 9,627,463 $ 9,334,061 $ 9,663,354 GL # Services & Supplies
103-30-4150-0000 Other Contract Services 376,262 418,737 447,487 428,423 197,199 103-30-4150-0500 Other Contract Services-IT 41,082 57,229 53,899 62,915 48,486 103-30-4204-0000 Books & Periodicals 149 605 - - -
103-30-4316-0000 Equipment Repair & Maintenance 21,216 30,662 48,014 47,348 27,900 103-30-4376-0000 Materials & Supplies 16,492 14,574 14,850 9,830 10,300 103-30-4376-0200 Community Relations-M&S 7,052 6,747 5,500 6,628 8,500 103-30-4376-0175 Ammunition 11,942 11,831 9,500 10,090 12,500 103-30-4396-0000 Memberships & Dues 4,726 4,198 5,660 4,278 5,598 103-30-4399-0000 Non-capitalized Equipment 21,647 13,890 8,500 - - 103-30-4412-0000 Postage 153 126 300 200 200
103-30-4415-0000 POST Training 40,369 29,819 45,000 30,000 40,000 103-30-4420-0000 Printing 2,575 2,855 2,250 1,111 1,425 103-30-4436-0000 Recruitment 29,427 29,303 - 20,000 20,000 103-30-4468-0000 Staff Development 23,572 26,685 27,900 20,000 20,000 103-30-4480-0000 Travel & Meetings 14,232 21,738 13,245 8,819 10,020 103-30-4492-0000 Uniforms 168 - - - -
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

POLICE DEPARTMENT
FY 2024-25
103-30-4492-0003 Uniforms-PERSable 23,994 15,910 25,000 7,500 25,000 103-30-4492-0004 Uniforms-Safety 2,162 4,390 8,000 4,400 5,000 103-30-4500-4950 Utilities-Natural Gas 2,938 1,055 1,000 1,000 1,000 103-30-4500-9025 Utilities-Telecommunications 29,917 30,328 32,335 32,335 34,800 103-30-4508-0000 Vehicle Repair & Maintenance 96,891 102,599 100,000 109,417 115,000 103-30-4950-0001 Equipment Cost Allocation - - - - -
207-30-4150-0000 Other Contract Services - 50,000 50,000 50,000 236,523 223-30-4376-0000 Materials & Supplies - 4,179 950 950 - 223-30-4468-0000 Staff Development - 859 - - -
228-30-4399-0000 Non-capitalized Equipment - - - - 18,053 233-30-4150-0500 Other Contract Services-IT - - 11,360 11,360 131,660 233-30-4150-9470 Other Contract Services-CAD RMS 70,832 70,832 100,000 71,000 71,000 233-30-4399-0000 Non-capitalized Equipment - - - - 43,894 233-30-4436-0000 Recruitment - - 31,750 31,750 -
281-30-4376-0000 Materials & Supplies 23,372 - - - -
281-30-4399-0000 Donation Fund -Non-Cap Equipment 12,331 - 10,500 10,500 - Total Services & Supplies $ 873,500 $ 949,151 $ 1,053,000 $ 979,854 $ 1,084,058 Total Operating Expenditures $ 8,441,716 $ 9,326,353 $ 10,680,463 $ 10,313,915 $ 10,747,412 138
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Fire
Department
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DEPARTMENT PURPOSE
The mission of the San Marino Fire Department is to save lives and property, and ensure the safety of our community.

DEPARTMENT DESCRIPTION
The Fire Department’s primary purpose is to provide lifesaving emergency response for fire suppression and emergency medical services for residents of the City. Equally important, however, are its responsibilities in the areas of fire prevention, life safety inspections, community education and emergency preparedness.

The delivery of life saving paramedic services is an integral part of the Fire Department mission.

All of the San Marino firefighters are licensed Paramedics trained to the highest level provided within the County of Los Angeles. Only about ten percent of the cities in Los Angeles County employ paramedics with the extensive training and experience required to provide advanced life support using standing field treatment protocols.

Other services include:
• Annual inspections of commercial property and school occupancy; • Review of commercial and large residential building plans for adequacy of fire detection and suppression systems;
• Pre-incident exercises and training with allied agencies, and others related to high-risk or high-value areas of the City, such as the High Fire Hazard Severity Zone and the Huntington Library, Art Collections and Botanical Gardens; • Participation in public education in schools, neighborhoods, community groups and service clubs to stress fire safety, first aid, cardiopulmonary resuscitation and emergency preparedness;
• In conjunction with the South Pasadena Fire Department, share fire command Chief Officers for the two fire departments. By sharing resources, the fire departments can provide an enhanced service at a lower cost;
• In conjunction with MySafe California, a non-profit safety organization, the San Marino Fire Department conducts fire safety programs and neighborhood canvassing after fires in our City; and
• Emergency Management responsibilities for the City.

FIRE DEPARTMENT
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FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Conducted annual inspections of all commercial properties and residential properties within the City’s High Fire Hazard Severity Zone
• Published an Annual San Marino Fire Department Report • Conducted several post fire neighborhood canvassing events offering educational materials, fire inspections, and smoke alarm installation • Conducted “Operation Fire Safe” inspections and installed smoke alarms for residents • Completed implementation and training for all personnel for the new self-contained breathing apparatus (SCBAs).
• Installed and completed training for all personnel on the operation of the new SCBA air compressor.
• Completed outfitting of the replacement Battalion 791 and placed into service with a Dedication and “Push In” Ceremony
• Conducted four Fire Department Life Safety, Emergency Preparedness, and Live Fire instructional workshops for residents
• Conducted Life Safety, Emergency Preparedness, and Live Fire in-service workshops for the teachers and staff of the San Marino Unified School District • Completed a Fire Engineer’s Promotional Examination and established a promotional list of five fire department employees
• Completed implementation and adoption of the Lexipol Operational Policies • Entered an agreement with EMS QI Partners, LLC for the provision of Nurse Educator Services through 2028.

FISCAL YEAR 2025-26 OBJECTIVES
• Conduct Life Safety, Emergency Preparedness and Live Fire in-service workshops for San Marino Unified School District teachers and staff
• Host a Fire Department Community and Council Day at the Alhambra Training Tower • Conduct four Fire Department Life Safety, Emergency Preparedness, and Live Fire Instructional Workshops for residents
• Partner with the Community Services Department to host a joint Easter Egg Hunt/Pancake Breakfast event in Lacy Park
• Conduct promotional testing for the position of Battalion Chief to develop an eligibility list
• Conduct a feasibility assessment of residents to determine the benefits of re-establishing the Community Emergency Response Team (CERT) program
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OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – April)
FY 2024-25
Year to Date
(July – April)
# of total responses 2,062 1,763 1,738
Responses in City 1,088 923 907
Responses out of City 974 840 831
90th percentile EMS
turnout time 0:00:59 0:01:13 0:01:01
90th percentile Fire
turnout time 0:01:21 0:01:30 0:01:18
90th percentile overall
response time 0:06:02 0:05:59 0:06:04
Total cardiac arrest
incidents 13 12 13
Cardiac arrest return of
spontaneous
circulation
2 2 2
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Fire Chief
A Shift
Division
Chief (1)
Fire Captain
Fire
Engineer
Firefighter /
Paramedics
B Shift
Division
Chief (1)
Fire Captain
Fire
Engineer
Firefighter /
Paramedics
C Shift
Division
Chief (1)
Fire Captain
Fire
Engineer
Firefighter /
Paramedics
Management
Analyst
Fire Department
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
San Marino Fire Chief 1.00 1.00 1.00 1.00 1.00
San Marino Fire Division Chief 1.00 1.00 1.00 1.00 1.00 Fire Captains 3.00 3.00 3.00 3.00 3.00
Firefighter/Paramedic 12.00 12.00 12.00 12.00 12.00
Engineer 3.00 3.00 3.00 3.00 3.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Total Full-Time FTE 21.00 21.00 21.00 21.00 21.00
Total Part-Time FTE - - - - -
Department Total FTE 21.00 21.00 21.00 21.00 21.00
Expenditures by Type:

Personnel 6,380,772 6,865,704 5,956,072 6,094,970 5,999,488 Unfunded Accrued Liability - - 1,325,002 1,321,780 1,484,680 Services & Supplies 699,579 607,477 817,915 924,861 809,645 Total by Type $ 7,080,351 $ 7,473,181 $ 8,098,989 $ 8,341,611 $ 8,293,813 Expenditures by Fund:
103 Public Safety Fund 6,783,919 7,147,157 7,444,923 7,702,328 7,889,857 104 4th of July Fund 1,740 3,379 5,078 5,078 2,638
281 Donations Fund - - 18,995 18,995 -
595 Workers Compensation Fund 294,691 322,645 629,993 615,210 401,318 Total by Fund $ 7,080,351 $ 7,473,181 $ 8,098,989 $ 8,341,611 $ 8,293,813 GL # Personnel
103-34-4001-0000 Full Time Salaries 2,724,970 2,568,599 3,094,114 3,111,672 3,242,557 103-34-4001-0019 Full Time Salaries-COVID-19 9,502 - - - - 103-34-4004-0000 Overtime 820,689 1,114,705 708,159 828,000 750,000 103-34-4004-0003 Overtime-Strike Teams 50,451 - 75,000 75,000 75,000 103-34-4004-0019 Overtime-COVID-19 - - - - -
103-34-4004-0033 Overtime-Shared Command 119,610 148,287 160,000 160,000 166,400 103-34-4006-0000 Medicare 50,368 51,443 56,804 56,804 59,201 103-34-4008-6160 Retirement-PERS 1,712,315 1,772,848 704,190 720,472 706,432 103-34-4008-6161 Retirement-PERS (UAL) - - 1,325,002 1,321,780 1,484,680 103-34-4008-3080 Retirement 457 Plan 1,200 1,300 1,200 1,200 1,200 103-34-4010-0000 Cafeteria Benefit 423,179 495,901 517,534 517,534 590,742 103-34-4013-0000 Uniform Allowance 4,000 4,000 4,000 4,000 4,000 103-34-4015-0000 Worker's Comp 4850 Pay 168,058 382,597 - - - 104-34-4004-0000 Fire Overtime (4th of July) 1,517 3,331 4,784 4,784 2,600 104-34-4006-0000 Medicare 20 48 69 69 38
104-34-4010-0000 Cafeteria Benefit 203 - 225 225 -
595-34-4015-0001 Workers' Comp Current Employees 263,487 314,930 389,783 375,000 377,868 595-34-4015-0002 Workers' Comp Past Employees 31,204 7,715 240,210 240,210 23,450 Total Personnel $ 6,380,772 $ 6,865,704 $ 7,281,074 $ 7,416,750 $ 7,484,168

FIRE DEPARTMENT
FY 2024-25
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
145
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

FIRE DEPARTMENT
FY 2024-25
GL # Services & Supplies
103-34-4110-0000 Shared Command 176,226 - 178,000 253,002 178,000 103-34-4150-0000 Other Contract Services 203,038 257,783 264,390 260,360 272,500 103-34-4150-0500 Other Contract Services-IT 17,993 18,394 21,980 20,172 22,610 103-34-4204-0000 Books & Periodicals 368 372 400 392 400 103-34-4206-0000 Building Repair & Maintenance 17,887 22,732 19,400 13,623 19,400 103-34-4308-0000 Equipment Rental 162 - 400 58 200
103-34-4316-0000 Equipment Repair & Maintenance 12,313 14,631 18,450 17,304 16,650 103-34-4376-0000 Materials & Supplies 64,762 59,452 73,350 84,320 85,150 281-34-4376-0000 Materials & Supplies - - 18,995 18,995 - 103-34-4396-0000 Memberships & Dues 5,396 4,014 5,000 5,779 5,230 103-34-4398-0000 Mileage 25 - 100 - 100
103-34-4399-0000 Non-capitalized Equipment 10,829 13,755 12,000 11,576 6,500 281-34-4399-0000 Non-capitalized Equipment - - - - -
103-34-4401-0000 Outside Services 7,380 7,680 3,000 16,080 3,000 103-34-4420-0000 Printing 460 430 500 300 500
103-34-4436-0000 Recruitment 32,843 45,807 16,600 37,899 15,345 103-34-4452-0000 Small Tools 420 390 500 494 500
103-34-4460-0003 Special Exp.Strike Team FEMP 1,486 - 12,000 2,760 12,000 103-34-4468-0000 Staff Development 10,045 13,984 14,100 13,237 10,960 103-34-4480-0000 Travel & Meetings 2,352 3,577 5,600 4,827 4,850 103-34-4492-0003 Uniforms-PERSable 8,327 8,157 7,400 7,400 7,400 103-34-4492-0004 Uniforms-Safety 8,926 20,243 27,200 34,320 23,000 103-34-4500-4950 Utilities-Natural Gas 7,045 4,405 4,600 5,025 5,100 146
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

FIRE DEPARTMENT
FY 2024-25
103-34-4500-9025 Utilities-Telecommunications 24,329 28,998 28,550 32,384 33,150 103-34-4508-0000 Vehicle Repair & Maintenance 86,966 82,673 85,400 84,552 87,100 103-34-4950-0001 Equipment Cost Allocation - - - - -
Total Services & Supplies $ 699,579 $ 607,477 $ 817,915 $ 924,861 $ 809,645 Total Operating Expenditures $ 7,080,351 $ 7,473,181 $ 8,098,989 $ 8,341,611 $ 8,293,813 147
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DEPARTMENT PURPOSE
The Emergency Management Program develops and maintains the City’s emergency management program and disaster plans to respond to and coordinate the resources necessary to cope with local emergencies affecting San Marino. Emergency preparedness is a key component of the community’s readiness for a major emergency.

DEPARTMENT DESCRIPTION
The Department is responsible for training and educating the City Council members, City staff, businesses and residents to be self-sufficient in the event of a major disaster. Department responsibilities include:
• Ensure City Council members and key staff participate in at least one disaster exercise each year to test the City’s and County’s ability to manage and respond to a large-scale event.

The City’s Emergency Operations Center (EOC) also participates in periodic communications exercises intended to test the capabilities of the County’s emergency management information systems;
• Coordinate Disaster Preparedness and Emergency Medical Services training for employees and residents;
• Maintain the City’s Emergency Operations Center;
• Maintain the City’s Emergency Operations Plan, and the Local Hazard Mitigation Plan; • Maintain the City’s disaster supplies; and
• Maintain the City’s emergency notification systems, which includes the San Marino Community Alert Message System (SMCAMS) to notify residents and businesses about urgent information related to the safety of our community. Emergency information can be sent to a telephone or email address. The Emergency Management program also maintains the Wireless Emergency Alerts (WEA) system, which has the ability to send emergency alerts directly to mobile devices in the event of an emergency.

FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Activated the EOC to a Level I in response to the January Windstorm Event and responded to over 160 calls for service during the first 24 hours of the extreme weather event. • Completed the Local Hazard Mitigation Plan and submitted the plan for approval by FEMA and the San Marino City Council.
• In conjunction with the County of Los Angeles Office of Emergency Management to implement the Genasys Evacuation Management platform.
• Submitted the Family Assistance Center annex to the Emergency Operations Plan to the Disaster Council and City Council for approval and adoption. • Conducted training with the County of Los Angeles Office of Emergency Management and Community Services Department (CSD) staff to ensure personnel are trained and prepared to support the operation of a Family Assistance Center.

EMERGENCY MANAGEMENT
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• In partnership with the American Red Cross, renewed an agreement for the provision of mass care shelters, and entered a new agreement with the Red Cross authorizing the San Marino Community Center to be used as a shelter during a disaster. • Conducted an emergency operations earthquake workshop with the City’s executive staff and representatives from the San Marino Unified School District. • Conducted training on the City’s Earthquake Emergency Plan for all Department Executives.

FISCAL YEAR 2025-26 OBJECTIVES
• Inventory the City’s Disaster Cache to meet Red Cross supply recommendations. • In partnership with the Community Services Department (CSD), ensure that CSD personnel and associated facilities are trained and prepared to support the City’s emergency operations and provide care for residents during disasters. • Complete training and preparations for the San Marino Community Center to be used as an emergency shelter.
• Conduct earthquake and active shooter incident training exercises for all City personnel. • Host an active shooter workshop with houses of worship within the City. • Partner with the City Manager’s Office to conduct outreach and education for the City’s Genasys evacuation zones.
• Work in collaboration with the Huntington Library to continue to develop their emergency operations center procedures.

OPERATIONAL DASHBOARD
Description
FY 2023-24
Total
FY 2023-24
Year to Date
(July – April)
FY 2024-25
Year to Date
(July – April)
EOC Activations 1 1 1
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 1,038 - - - -
Services & Supplies 34,871 57,093 61,150 48,805 38,200
Total by Type $ 35,909 $ 57,093 $ 61,150 $ 48,805 $ 38,200 Expenditures by Fund:
101 General Fund 35,909 57,093 61,150 48,805 38,200
Total by Fund $ 35,909 $ 57,093 $ 61,150 $ 48,805 $ 38,200 GL # Personnel
101-36-4002-0019 PT Salaries-COVID-19 (26) - - - -
101-36-4004-0019 Overtime-COVID-19 1,098 - - - -
101-36-4006-0000 Medicare 8 - - - -
101-36-4008-6050 Retirement-PARS - - - - -
101-36-4008-6160 Retirement-PERS (47) - - - -
101-36-4010-0000 Cafeteria Benefit 5 - - - -
Total Personnel $ 1,038 $ - $ - $ - $ -
GL # Services & Supplies
101-36-4150-0000 Other Contract Services - 20,324 10,000 10,000 - 101-36-4150-0500 Other Contract Services-IT 6,084 6,388 6,400 6,899 7,000 101-36-4316-0000 Equipment Repair & Maintenance 3,103 8,781 10,900 7,369 8,400 101-36-4376-0000 Materials & Supplies 12,052 8,419 13,000 6,500 6,500 101-36-4396-0000 Memberships & Dues 75 435 300 300 300
101-36-4399-0000 Non-capitalized Equipment 5,050 1,333 7,500 7,500 3,750 101-36-4468-0000 Staff Development 395 2,419 3,700 - 1,850 101-36-4500-9025 Utilities-Telecommunications 8,112 8,994 9,350 10,237 10,400 101-36-4950-0001 Equipment Cost Allocation - - - - -
Total Services & Supplies $ 34,871 $ 57,093 $ 61,150 $ 48,805 $ 38,200 Total Operating Expenditures $ 35,909 $ 57,093 $ 61,150 $ 48,805 $ 38,200 FY 2024-25
Operating Budget Summary
Operating Budget Detail

EMERGENCY MANAGEMENT
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Parks & Public Works
Department
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DEPARTMENT PURPOSE
The mission of the Parks and Public Works Department is to create and sustain our community assets and infrastructure.

DEPARTMENT DESCRIPTION
The Parks and Public Works Department is responsible for the design, construction, maintenance, and operations of the City’s public infrastructure. The Department performs this mission through a combination of physical assets, best management practices and policies, and skilled personnel.

The City’s infrastructure assets include:
• 121 lane-miles of public street and alley rights-of-way (curbs, gutters, sidewalks, signs, traffic signals and street lighting)
• 60 acres of landscaping including Lacy Park and boulevard-style median parks (Huntington Drive, Sierra Madre Boulevard, and Old Mill Road)
• 105,000 square feet of civic facilities including City Hall, the police and fire stations, the public works corporation yard, San Marino Community Center, Stoneman Building, Crowell Public Library, 7 municipal parking lots, and historic buildings such as the Old Mill and Thurnher House
• 51 miles of wastewater collection systems including sewer mains, manhole, and 3 lift stations
• 6 miles of stormwater drainage systems including lined and unlined washes, culverts, manholes, and drainage inlets
The Department is composed of seven divisions: Administration (including city engineering), Fleet, Sewer (wastewater and stormwater), Streets/Right-of-way, Parks, Grounds, and Building Maintenance.

FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Rehabilitated 29 neighborhood streets (approximately 4.5 miles of roadway) • Completed the replacement of 29,169 square feet of sidewalk • Began transitioning of City-owned fleet to leasing system and acquired 17 vehicles, including six electric vehicles to comply with State EV requirements • Completed the installation of six (6) electric vehicle chargers in the City Hall rear parking lot
• Maintained Lacy Park, 25 acres of medians, 7,300 street trees, and all City-owned buildings and facilities
• Responded to 65 calls for service during severe windstorm/Eaton fire local emergency.

Worked daily to clear debris from all City streets and Lacy Park in aftermath of event to ensure safe access to streets, sidewalks, and other City-owned properties and public rights-of-way.

PARKS & PUBLIC WORKS DEPARTMENT
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• Hosted annual Arbor Day celebration at Lacy Park and planted tree donated by the Chinese Club of San Marino
• Trimmed and pruned approximately 1,800 public trees
• Assisted Community Services, Police, and Fire Department staff during special community events such as 4th of July, San Marino Motor Classic, Trunk or Treat, and the Lunar New Year Celebration.
• Completed the first phase of the Lacy Park Playground Replacement, which replaced the age 5-12 structure and swing set.
• Responded to 452 non-emergency requests (as of March) made by residents via the GoGov app and the City’s website, including streetlight bulb replacements, removing tree branches/debris from the public right-of-way, filling potholes, unclogging storm drains, and repairing sidewalk, among others.

FISCAL YEAR 2025-26 OBJECTIVES
• Complete the construction phase of the Lift Station Improvement Project. This is a major capital improvement project that will help modernize the City’s sewer/wastewater infrastructure and ensure the safety of our residents.
• Begin implementation of SB 1383-compliant solid waste programs to ensure adherence to State law related to organic waste diversion, outreach, education, monitoring, reporting, and enforcement.
• Implement a public works asset management program that provides a complete and comprehensive inventory of all City assets. These inventories will enable the City to have a central location with information about these assets, allowing for better and more proactive management, responses to requests, and planning for CIP projects. 156
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OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – April)
FY 2024-25
Year to Date
(July – April)
% of fleet out of service for
more than 3 business days 4.9% 5.0% 5.0%
Maintenance service
requests opened 583 493 506
% service requests closed
within 5 business days 91% 91% 90%
# capital projects in design 7 7 7
# capital projects in
construction 3 6 8
Standby Call-Outs N/A N/A (new metric) 31
Encroachment Permits
Issued N/A N/A (new metric) 150
50 58 60
43 40 41
88 41 40 45
88%
91% 90%
93%
90% 88%
80%
90% 92% 91%
60%
80%
100%
0 20
40 60
80 100
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 FY 2024-25 SERVICE REQUESTS
Maintenance Service Requests Opened % Service Requests Closed Within 5 Business Days 157
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4 3 3
2 3
3 4 4 4
3 1
2 2
1 2
3 2
3 3
2 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 FY 2024-25 CAPITAL PROJECTS
Capital Projects in Design Capital Projects in Construction 5%
4%
5% 5%
4%
5% 5%
4%
8%
5%
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 FY 2024-25 % FLEET OUT OF SERVICE MORE THAN 3
DAYS
158
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Parks & Public Works
Director/City Engineer
Parks & Public Works
Manager
Fleet & Building
Maintenance Division
Shop Foreman
Maintenance Worker II
Streets Division
Street Foreman
Maintenance Worker III
Maintenance Worker II
Maintenance Worker I
(2)
Parks & Grounds
Division
Park Foreman
Maintenance Worker III
Maintenance Worker II
Maintenance Worker I
(2)
Maintenance Worker I
(P/T)
Management Analyst Urban Forester
Parks & Public Works
Department
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Public Works Director 1.00 1.00 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Public Works Division Manager 1.00 1.00 1.00 1.00 1.00
Public Works Supervisor 3.00 3.00 3.00 3.00 3.00
Urban Forester 1.00 1.00 1.00 1.00 1.00
Maintenance Worker III 2.00 2.00 2.00 2.00 2.00
Maintenance Worker II 3.00 3.00 3.00 3.00 3.00
Maintenance Worker I 4.00 4.00 4.00 4.00 4.00
Part-Time
Maintenance Assistant - - - - 0.40
Total Full-Time FTE 16.00 16.00 16.00 16.00 16.00
Total Part-Time FTE - - - - 0.40
Department Total FTE 16.00 16.00 16.00 16.00 16.40
Expenditures by Type:

Personnel 1,924,378 2,137,343 2,072,833 2,047,244 2,246,032 Services & Supplies 1,612,784 1,884,556 2,533,352 2,488,739 3,043,238 Total by Type $ 3,537,162 $ 4,021,899 $ 4,606,185 $ 4,535,983 $ 5,289,270 Expenditures by Fund:
101 General Fund 3,503,815 4,006,376 4,543,154 4,481,116 4,838,333 104 4th of July Fund 3,863 2,059 6,391 6,442 6,647
202 Gas Tax Fund - - - - 74,910
204 CDBG Fund - - - - -
207 Prop. A Transit Fund - - - - -
213 STPL Fund - - - - -
214 TDA Fund - - - - -
215 Prop. C Transit Fund - - - - -
221 SB1383 Grant - 3,482 - 17,000 -
236 Windstorm Tree Grant Fund
243 Measure R Fund - - - - -
244 Prop. 1B - - - - -
246 Measure W Fund - 3,500 30,000 30,000 368,380
281 Donations Fund 6,301 5,659 - 425 -
595 Workers' Compensation Fund 23,183 823 26,640 1,000 1,000 Total by Fund $ 3,537,162 $ 4,021,899 $ 4,606,185 $ 4,535,983 $ 5,289,270

PARKS AND PUBLIC WORKS - SUMMARY
FY 2024-25
Operating Budget Summary
Authorized Positions (Full-Time Equivalents)
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

PARKS AND PUBLIC WORKS - SUMMARY
FY 2024-25
Expenditures by Division:

Administration Division 410,784 556,417 790,539 752,811 701,664 Fleet Division 279,745 292,140 268,482 268,652 497,196
Sewer Division 290,641 224,626 332,710 312,115 348,720
Streets Division 865,679 1,083,372 1,123,852 1,007,890 1,580,180 Parks Division 501,374 536,619 578,988 618,361 636,703
Grounds Division 994,336 1,103,287 1,233,084 1,301,994 1,235,617 Building Maintenance Division 194,603 225,438 278,530 274,160 289,190 $ 3,537,162 $ 4,021,899 $ 4,606,185 $ 4,535,983 $ 5,289,270 Expenditures by Division:

Administration Personnel 327,155 357,860 407,430 381,841 425,829 Services & Supplies 83,629 198,557 383,109 370,970 275,835 Total by Type $ 410,784 $ 556,417 $ 790,539 $ 752,811 $ 701,664 Fleet Personnel 262,800 267,889 239,532 239,532 265,396 Services & Supplies 16,945 24,251 28,950 29,120 231,800 Total by Type $ 279,745 $ 292,140 $ 268,482 $ 268,652 $ 497,196 Sewer Personnel - - - - -
Services & Supplies 290,641 224,626 332,710 312,115 348,720 Total by Type $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 Streets Personnel 588,257 623,458 561,220 561,220 608,980 Services & Supplies 277,422 459,914 562,632 446,670 971,200 Total by Type $ 865,679 $ 1,083,372 $ 1,123,852 $ 1,007,890 $ 1,580,180 Parks Personnel 327,357 393,429 383,809 383,809 433,092 Services & Supplies 174,017 143,190 195,179 234,552 203,611 Total by Type $ 501,374 $ 536,619 $ 578,988 $ 618,361 $ 636,703 Grounds Personnel 418,809 494,707 480,842 480,842 512,735 Services & Supplies 575,527 608,580 752,242 821,152 722,882 Total by Type $ 994,336 $ 1,103,287 $ 1,233,084 $ 1,301,994 $ 1,235,617 Bldg. Maintenance Personnel - - - - -
Services & Supplies 194,603 225,438 278,530 274,160 289,190 Total by Type $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 Total by Division $ 3,537,162 $ 4,021,899 $ 4,606,185 $ 4,535,983 $ 5,289,270 Total By Division
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 327,155 357,860 407,430 381,841 425,829
Services & Supplies 83,629 198,557 383,109 370,970 275,835 Total by Type $ 410,784 $ 556,417 $ 790,539 $ 752,811 $ 701,664 Expenditures by Fund:
101 General Fund 383,738 553,535 757,508 745,369 694,017 104 4th of July Fund 3,863 2,059 6,391 6,442 6,647
595 Workers' Compensation Fund 23,183 823 26,640 1,000 1,000 Total by Fund $ 410,784 $ 556,417 $ 790,539 $ 752,811 $ 701,664 101-40-4001-0000 Full Time Salaries 179,767 274,978 291,093 291,093 321,736 101-40-4002-0000 Part Time Salaries 54,655 - - - -
101-40-4004-0000 Overtime - - - -
101-40-4006-0000 Medicare 3,186 3,612 4,221 4,221 4,665 101-40-4008-6160 Retirement-PERS 1,900 2,600 3,800 3,800 3,800 101-40-4008-3080 Retirement-457 Plan 15,898 23,190 23,811 23,811 26,608 101-40-4010-0000 Cafeteria Benefit 32,934 50,598 49,074 49,074 61,373 101-40-4012-0000 Auto Allowance - - 2,400 2,400 -
101-40-4014-0000 Unemployment Insurance 11,769 - - - -
104-40-4004-0000 Public Works Overtime 3,808 1,883 6,300 4,133 6,552 104-40-4006-0000 Medicare 55 25 91 56 95
104-40-4010-0000 Cafeteria Benefits - 151 - 2,253 -
595-40-4015-0001 Workers' Comp Current Employee 2,026 823 11,091 1,000 1,000 595-40-4015-0002 Workers' Comp Past Employees 21,157 - 15,549 - - Total Personnel $ 327,155 $ 357,860 $ 407,430 $ 381,841 $ 425,829 101-40-4104-0000 Contract Engineering Services 10,966 122,421 240,000 240,000 160,000 101-40-4150-0000 Other Contract Services 10,307 7,719 7,570 8,200 8,450 101-40-4150-0500 Other Contract Services-IT 10,080 12,192 72,880 62,785 39,250 101-40-4260-0000 Damage to City Property Repair 21,723 13,097 15,039 15,000 20,000 101-40-4316-0000 Equipment Repair & Maintenance 94 3,650 5,460 4,220 4,570 101-40-4376-0000 Materials & Supplies 5,798 7,240 6,900 6,800 6,900

PARKS AND PUBLIC WORKS - ADMINISTRATION
FY 2024-25
Operating Budget Summary
Operating Budget Detail
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

PARKS AND PUBLIC WORKS - ADMINISTRATION
FY 2024-25
101-40-4396-0000 Memberships & Dues 2,735 2,711 3,710 3,685 5,075 101-40-4398-0000 Mileage - - 200 100 200
101-40-4468-0000 Staff Development 3,168 5,966 5,285 5,285 5,525 101-40-4480-0000 Travel & Meetings 2,960 4,299 6,500 5,840 6,300 101-40-4492-0003 Uniforms-PERSable 5,562 6,987 7,300 6,880 7,090 101-40-4492-0004 Uniforms-Safety 8,033 10,072 9,990 9,900 10,200 101-40-4500-9025 Utilities-Telecommunications 2,203 2,203 2,275 2,275 2,275 101-40-4508-0000 Vehicle Repair - - - - -
Total Services & Supplies $ 83,629 $ 198,557 $ 383,109 $ 370,970 $ 275,835 Total Operating Expenditures $ 410,784 $ 556,417 $ 790,539 $ 752,811 $ 701,664 163
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 262,800 267,889 239,532 239,532 265,396
Services & Supplies 16,945 24,251 28,950 29,120 231,800 Total by Type $ 279,745 $ 292,140 $ 268,482 $ 268,652 $ 497,196 Expenditures by Fund:
101 General Fund 279,745 292,140 268,482 268,652 497,196 Total by Fund $ 279,745 $ 292,140 $ 268,482 $ 268,652 $ 497,196 101-42-4001-0000 Full Time Salaries 157,024 163,313 180,898 180,898 193,318 101-42-4004-0000 Overtime 5,635 4,574 1,545 1,545 2,000 101-42-4006-0000 Medicare 2,479 2,510 2,645 2,645 2,832 101-42-4008-3080 Retirement-457 Plan 1,200 2,600 2,400 2,400 2,400 101-42-4008-6160 Retirement-PERS 64,605 64,050 20,298 20,298 21,680 101-42-4010-0000 Cafeteria Benefit 31,257 30,242 31,046 31,046 42,466 101-42-4013-0000 Uniform Allowance 600 600 700 700 700
Total Personnel $ 262,800 $ 267,889 $ 239,532 $ 239,532 $ 265,396 101-42-4150-0000 Other Contract Services 7,347 9,146 10,450 12,050 213,350 101-42-4316-0000 Equipment Repair & Maintenance 2,595 9,423 10,250 9,450 10,200 101-42-4376-0000 Materials & Supplies 4,366 3,666 5,000 4,800 5,000 101-42-4452-0000 Small Tools 1,360 1,552 2,500 2,100 2,500 101-42-4508-0000 Vehicle Repair & Maintenance 1,277 464 750 720 750 101-42-4950-0001 Equipment Cost Allocation - - - - -
Total Services & Supplies $ 16,945 $ 24,251 $ 28,950 $ 29,120 $ 231,800 Total Operating Expenditures $ 279,745 $ 292,140 $ 268,482 $ 268,652 $ 497,196 FY 2024-25
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - FLEET
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - -
Services & Supplies 290,641 224,626 332,710 312,115 348,720 Total by Type $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 Expenditures by Fund:
101 General Fund 290,641 221,126 302,710 282,115 310,220 246 Measure W Fund - 3,500 30,000 30,000 38,500
Total by Fund $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 101-44-4104-0000 Contracted Engineering NPDES 5,805 9,959 70,000 49,965 40,000 101-44-4150-0000 Other Contract Services 122,427 179,131 197,310 197,110 231,210 101-44-4150-5170 Other Contract Services-NPDES 17,545 23,081 23,300 22,965 24,600 101-44-4150-9020 Contracted Street Sweeping 136,951 - - - - 101-44-4460-5170 Special Expenses-NPDES 7,913 8,955 12,100 12,075 14,410 246-00-4150-0000 Other Contract Services - 3,500 - - 8,500 246-44-4460-5170 Special Expenses-NPDES - - 30,000 30,000 30,000 Total Services & Supplies $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 Total Operating Expenditures $ 290,641 $ 224,626 $ 332,710 $ 312,115 $ 348,720 FY 2024-25
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - SEWER
165
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 588,257 623,458 561,220 561,220 608,980
Services & Supplies 277,422 459,914 562,632 446,670 971,200 Total by Type $ 865,679 $ 1,083,372 $ 1,123,852 $ 1,007,890 $ 1,580,180 Expenditures by Fund:
101 General Fund 865,679 1,083,372 1,123,852 1,007,890 1,175,390 202 Gas Tax Fund - - - - 74,910
215 Prop. C Transit Fund - - - - -
246 Measure W Fund - - - - 329,880
Total by Fund $ 865,679 $ 1,083,372 $ 1,123,852 $ 1,007,890 $ 1,580,180 101-48-4001-0000 Full Time Salaries 351,750 378,968 415,395 415,395 450,455 101-48-4002-0000 Part Time Wages - - -
101-48-4004-0000 Overtime 29,582 27,333 - - -
101-48-4006-0000 Medicare 5,492 5,802 6,023 6,023 6,532 101-48-4008-3080 Retirement-457 Plan 2,400 3,900 7,400 7,400 7,400 101-48-4008-6050 Retirement-PARS - - -
101-48-4008-6160 Retirement-PERS 125,275 127,372 50,342 50,342 54,698 101-48-4010-0000 Cafeteria Benefit 72,508 78,433 80,310 80,310 88,145 101-48-4013-0000 Uniform Allowance 1,250 1,650 1,750 1,750 1,750 Total Personnel $ 588,257 $ 623,458 $ 561,220 $ 561,220 $ 608,980 101-48-4150-0000 Other Contract Services 51,313 88,633 182,500 66,700 185,900 101-48-4150-9020 Contracted Street Sweeping - 145,818 153,820 155,000 162,750 101-48-4316-0000 Equipment Repair & Maintenance 1,596 2,152 1,750 2,000 2,200 101-48-4376-0000 Materials & Supplies 81,788 75,982 77,800 55,030 61,700 101-48-4376-9242 Traffic Commission Enhancements - - - - 101-48-4452-0000 Small Tools 565 891 1,000 890 -
101-48-4500-1980 Utilities-Electricity 117,959 114,484 122,212 144,500 136,200 101-48-4500-9025 Utilities-Telecommunications - - - -
101-48-4508-0000 Vehicle Repair & Maintenance 24,201 31,954 23,550 22,550 17,660 101-48-4950-0001 Equipment Cost Allocation - - - -
202-48-4150-9020 Contracted Street Sweeping - - - - 74,910 FY 2024-25
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - STREETS
166
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

PARKS AND PUBLIC WORKS - STREETS
215-48-4150-0000 Other Contract Services - - - -
246-48-4150-9020 Contracted Street Sweeping - - - - 329,880 Total Services & Supplies $ 277,422 $ 459,914 $ 562,632 $ 446,670 $ 971,200 Total Operating Expenditures $ 865,679 $ 1,083,372 $ 1,123,852 $ 1,007,890 $ 1,580,180 167
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 327,357 393,429 383,809 383,809 433,092
Services & Supplies 174,017 143,190 195,179 234,552 203,611 Total by Type $ 501,374 $ 536,619 $ 578,988 $ 618,361 $ 636,703 Expenditures by Fund:
101 General Fund 495,073 527,478 578,988 600,936 636,703 221 SB1383 Grant - 3,482 - 17,000 -
281 Donations Fund 6,301 5,659 - 425 -
Total by Fund $ 501,374 $ 536,619 $ 578,988 $ 618,361 $ 636,703 101-50-4001-0000 Full Time Salaries 185,631 227,877 266,528 266,528 275,320 101-50-4002-0000 Part Time Wages 104 - - - 19,547
101-50-4004-0000 Overtime 2,158 4,306 500 500 500
101-50-4006-0000 Medicare 2,576 3,155 3,872 3,872 4,283 101-50-4008-3080 Retirement-457 Plan 1,100 900 3,600 3,600 3,600 101-50-4008-6050 Retirement-PARS 4 - - - 733
101-50-4008-6160 Retirement-PERS 75,086 77,612 28,108 28,108 28,617 101-50-4010-0000 Cafeteria Benefit 56,421 78,604 80,151 80,151 99,092 101-50-4013-0000 Uniform Allowance 375 975 1,050 1,050 1,400 101-50-4014-0000 Unemployment Payments 3,902 - - - -
101-50-4015-0000 Workers' Comp Current Employee - - - - Total Personnel $ 327,357 $ 393,429 $ 383,809 $ 383,809 $ 433,092 101-50-4150-0000 Other Contract Services 32,785 9,025 11,500 9,950 11,000 101-50-4206-0000 Building Repair & Maintenance - - - - - 101-50-4316-0000 Equipment Repair & Maintenance - - 500 500 500 101-50-4376-0000 Materials & Supplies 22,044 25,931 25,700 19,550 22,600 101-50-4404-0000 Plants 4,251 3,803 5,000 5,050 5,000
101-50-4452-0000 Small Tools 962 25 750 750 -
101-50-4500-4950 Utilities-Natural Gas 1,365 524 775 550 575 101-50-4500-9025 Utilities-Telecommunications 2,016 2,174 2,050 2,200 2,275 FY 2024-25
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - PARKS
168
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

PARKS AND PUBLIC WORKS - PARKS
101-50-4500-9460 Utilities-Water 90,178 72,365 138,704 169,577 153,661 101-50-4508-0000 Vehicle Repair & Maintenance 14,115 20,202 10,200 9,000 8,000 101-50-4950-0001 Equipment Cost Allocation - - - - -
221-50-4376-000 Supplies - 3,482 - 17,000 -
281-50-4206-9400 Bldg. Rep & Maint-War Memorial - - 425 - 281-50-4399-0000 Non-Capitalized Equipment 6,301 5,659 - - - Total Services & Supplies $ 174,017 $ 143,190 $ 195,179 $ 234,552 $ 203,611 Total Operating Expenditures $ 501,374 $ 536,619 $ 578,988 $ 618,361 $ 636,703 169
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 418,809 494,707 480,842 480,842 512,735
Services & Supplies 575,527 608,580 752,242 821,152 722,882 Total by Type $ 994,336 $ 1,103,287 $ 1,233,084 $ 1,301,994 $ 1,235,617 Expenditures by Fund:
101 General Fund 994,336 1,103,287 1,233,084 1,301,994 1,235,617 Total by Fund $ 994,336 $ 1,103,287 $ 1,233,084 $ 1,301,994 $ 1,235,617 101-52-4001-0000 Full Time Salaries 258,903 305,910 342,957 342,957 372,867 101-52-4002-0000 Part-Time Wages - - - -
101-52-4004-0000 Overtime 20,930 14,922 4,000 4,000 4,000 101-52-4006-0000 Medicare 3,964 4,468 5,031 5,031 5,465 101-52-4008-3080 Retirement-457 Plan 1,100 2,600 4,800 4,800 4,800 101-52-4008-6160 Retirement-PERS 74,484 76,572 32,951 32,951 36,226 101-52-4010-0000 Cafeteria Benefit 58,953 89,260 89,703 89,703 87,977 101-52-4013-0000 Uniform Allowance 475 975 1,400 1,400 1,400 Total Personnel $ 418,809 $ 494,707 $ 480,842 $ 480,842 $ 512,735 101-52-4150-0000 Other Contract Services 344,564 375,879 416,860 411,000 349,340 101-52-4316-0000 Equipment Repair & Maintenance 1,915 1,000 1,000 550 1,000 101-52-4376-0000 Materials & Supplies 9,044 10,862 10,310 10,200 11,100 101-52-4404-0000 Plants 3,990 4,309 4,500 3,550 4,000
101-52-4452-0000 Small Tools 27 750 750 550 -
101-52-4500-9460 Utilities-Water 198,544 183,456 303,447 381,222 345,442 101-52-4508-0000 Vehicle Repair & Maintenance 17,443 32,324 15,375 14,080 12,000 101-52-4950-0001 Equipment Cost Allocation - - - - -
Total Services & Supplies $ 575,527 $ 608,580 $ 752,242 $ 821,152 $ 722,882 Total Operating Expenditures $ 994,336 $ 1,103,287 $ 1,233,084 $ 1,301,994 $ 1,235,617 FY 2024-25
Operating Budget Summary
Operating Budget Detail:

PARKS AND PUBLIC WORKS - GROUNDS
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - -
Services & Supplies 194,603 225,438 278,530 274,160 289,190 Total by Type $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 Expenditures by Fund:
101 General Fund 194,603 225,438 278,530 274,160 289,190 Total by Fund $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 101-53-4150-0000 Other Contract Services 106,553 127,903 145,175 141,950 149,115 101-53-4206-0000 Building Repair & Maintenance 59,135 67,654 97,845 96,700 101,100 101-53-4376-0000 Materials & Supplies 28,915 29,881 35,010 35,010 38,475 101-53-4508-0000 Vehicle Repair & Maintenance - - 500 500 500 Total Services & Supplies $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 Total Operating Expenditures $ 194,603 $ 225,438 $ 278,530 $ 274,160 $ 289,190 FY 2024-25
Operating Budget Summary
Operating Budget Detail
PARKS AND PUBLIC WORKS - BLDG MAINT.
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Community Services
Department
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DEPARTMENT PURPOSE
The mission of the Community Services Department (CSD) is to enrich the community through quality-of-life programming, services, and events; promote active lifestyles; connect people to people, and people to nature; and support literacy and lifelong learning at the Crowell Public Library.

DEPARTMENT DESCRIPTION
The Community Services Department is committed to exemplary customer service and community-driven quality-of-life programming. Through its Recreation and Library Divisions, the Department’s programming and services inspire community connectedness, active living, and safe recreational and knowledge-discovery opportunities. The Department leads the City in community collaborations by leveraging the talents and resources of over 20 community partners and stakeholder partners.

The Recreation Division provides a range of early childhood and youth activities to further safe, healthy, and creative outlets; offers an array of social, recreational, and fitness-oriented activities for adults of all interests and ages; and organizes year-round events that further community connections. The Division partners with individuals and organizations to offer exciting recreational services via staff and contractor led programming. The Division also operates the City’s recreational facilities, such as the San Marino Community Center, Lacy Park Gatehouse, and historic Thurnher House also at Lacy Park. In addition, the Division coordinates both indoor and outdoor facility rental use by individuals, the community, and private / non-profit groups.

The Crowell Public Library (Library Division) fulfills its commitment to supporting literacy, lifelong learning, and knowledge acquisition by providing print and digital materials that meet the community’s educational, professional, and recreational information needs. The Library also offers programs for all ages to apply research-based literacy practices, provides opportunities for cultural enrichment, and creates a sense of community through shared experiences. The Division liaisons with the San Marino Public Library Foundation and the Friends of the Crowell Public Library, in which the role of both non-profit organizations is to support the mission and service delivery of the Library.

FISCAL YEAR 2024-25 ACCOMPLISHMENTS
• Reimagined and rebranded the 4th of July Community Parade by successfully assuming parade management responsibilities and striving to meet or exceed the previous year’s total entries and spectator attendance.
• Successfully purchased 67 new pieces of library seating (primary table/desk chairs), after completing a stakeholder and public engagement process.

COMMUNITY SERVICES DEPARTMENT
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• Facilitated preparedness through training and written operating procedures for CSD personnel and associated facilities to support the City’s disaster management responsibilities of providing emergency shelter care for residents during disasters. • Developed a quarterly CSD new employee orientation and on-boarding program that will serve to improve retention, staff and patron safety, emergency preparedness, and ultimately customer service excellence.
• Revamped the volunteer program including improvements to recruitment campaigns, onboarding, training, scheduling, recognition, and tracking / reporting of annual hours worked by volunteers.
• Refreshed the Library’s collection by 1/3 through evaluating and replacing unused titles with titles that are relevant and in demand to ensure that the collection reflects community interests and needs.
• Successfully developed and executed a Memorandum of Understanding with the San Marino Public Library Foundation.

FISCAL YEAR 2025-26 OBJECTIVES
• Manage the development and execution of Priority Initiative - Celebrate San Marino: Lacy Park 100th Anniversary event that will honor a century of history, community, and natural beauty at Lacy Park, in collaboration with City Manager’s Office and Parks & Public Works Department.
• Develop a 3-Year Strategic Operating plan (FY 2026-27 – FY 2028-29) that will provide a programming and operational roadmap for the Department, including priorities and workplans for both Recreation and Library Divisions.
• Successfully update and execute the Memorandum of Understanding with the Friends of the Crowell Public Library.
• Successfully procure and/or refurbish items related to Phase II of the approved Library Replacement Furniture CIP project.
• In partnership with the San Marino Unified School District, develop and administer a Memorandum of Understanding to implement state-mandated Senate Bill No. 321, Student Success Card Initiative, that establishes the Local Public Library Partnership Program for the purposes of ensuring that all pupils have access to a local public library by the 3rd grade.
• As part of a 3-year plan, complete Year 2 of the refresh to the Library’s collection by 1/3 each year by evaluating and replacing unused titles with titles that are relevant and in demand to ensure that the collection reflects community interest and need. 176
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OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2023-24
Year to Date
(July – April)
FY 2024-25
Year to Date
(July – April)
Programs Offered 677 510 596
Total Participants 32,095 27,641 31,920
Circulation 136,309 110,190 137,181
Digital Catalog (eBooks) 14,198 11,666 12,877
In-Person 122,111 98,524 124,304
Rental Bookings 336 253 255
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140
30 80
38 30 29
84 39
85 41
13,752
2,149
1,566
3,052
502
1,912
958
1,778 1,194
5,057
0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
0 25
50 75
100
125
150
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 FY 24-25 PROGRAMS AND PARTICIPANTS
Programs Offered Total Participants
9,369 9,756 8,995 8,858 10,160 9,621 11,096 9,391 10,468 12,164 1,219 1,296
1,080 1,057
1,124 1,056
1,212
1,200
1,170
1,362
0 6,000
12,000
18,000
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 FY 24-25 CIRCULATION
Circulation - In Person Circulation - Digital Catalog
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Community Services
Community Services
Director
Library Services
Library Manager
Adult Services Librarian II
Librarian (P/T)
Library Assistants
(P/T)
Youth Services Librarian II
Librarian (P/T)
Library Assistants
(P/T)
Monitors (P/T)
Circulation Librarian II
Library Assistant
(P/T)
Clerks (P/T)
Page (P/T)
Recreation Services
Recreation Manager
Recreation Supervisor
Child Development
Specialists (P/T)
Recreation
Specialists (P/T)
Program Leaders
(P/T)
Recreation Supervisor
Recreation
Specialists (P/T)
Program Leaders
(P/T)
Park Attendants
(P/T)
Recreation Supervisor
(Aquatics) (P/T)
Recreation
Coordinator (P/T)
Water Safety
Instructors (P/T)
Lifeguards (P/T)
Program Leaders
(P/T)
Administrative Services
Facilities Supervisor
Maintenance
Assistants (P/T)
Clerk Typist II
Clerk Typist II
Management Analyst
Indicates Seasonal
Positions
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Total Full-Time FTE 11.00 12.00 12.00 12.00 12.00
Total Part-Time FTE 23.00 25.04 24.43 24.43 20.52
Total Community Services FTE 34.00 37.04 36.43 36.43 32.52 Expenditures by Type:

Personnel 2,296,799 2,657,160 2,897,037 2,812,062 2,962,568 Services & Supplies 940,192 1,050,937 1,209,664 1,121,747 1,135,796 Total by Type $ 3,236,991 $ 3,708,097 $ 4,106,701 $ 3,933,809 $ 4,098,364 Expenditures by Fund:
101 General Fund 3,093,177 3,532,742 3,866,681 3,729,561 3,848,217 104 4th of July Fund 78,059 81,309 95,986 90,408 90,256 105 San Marino Center Fund - - - - -
204 CDBG Fund - 7,664 12,000 10,000 12,000
206 LA County Park Bond Fund - - - - -
207 Prop. A Transit Fund 33,104 38,538 52,630 45,990 49,713 281 Donations Fund 30,915 47,063 66,084 55,850 96,178
595 Workers' Compensation Fund 1,736 781 13,320 2,000 2,000 Total by Fund $ 3,236,991 $ 3,708,097 $ 4,106,701 $ 3,933,809 $ 4,098,364

COMMUNITY SERVICES DEPARTMENT - SUMMARY
FY 2024-25
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
Community Services Department
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Community Services
Department –
Administration
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Community Services Director 1.00 1.00 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Recreation Supervisor - 1.00 1.00 1.00 1.00
Recreation Coordinator 1.00 - - - -
Facilities Supervisor - 1.00 1.00 1.00 1.00
Building Attendant (Part-Time) - 1.68 1.68 1.68 1.93
Total Full-Time FTE 3.00 4.00 4.00 4.00 4.00
Total Part-Time FTE - 1.68 1.68 1.68 1.93
Total FTE 3.00 5.68 5.68 5.68 5.93
Expenditures by Type:

Administration Personnel 383,901 627,092 712,574 712,574 772,149 Services & Supplies 81,724 96,939 97,114 92,841 97,345
Total by Type $ 465,625 $ 724,031 $ 809,688 $ 805,415 $ 869,494 Total by Division $ 465,625 $ 724,031 $ 809,688 $ 805,415 $ 869,494

COMMUNITY SERVICES - ADMINISTRATION
FY 2024-25
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
183
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 383,901 627,092 712,574 712,574 772,149
Services & Supplies 81,724 96,939 97,114 92,841 97,345
Total by Type $ 465,625 $ 724,031 $ 809,688 $ 805,415 $ 869,494 Expenditures by Fund:
101 General Fund 465,625 724,031 809,688 805,415 869,494 Total by Fund $ 465,625 $ 724,031 $ 809,688 $ 805,415 $ 869,494 GL # Personnel
101-59-4001-0000 Full Time Salaries 317,217 428,301 480,637 480,637 513,032 101-59-4002-0000 Part Time Salaries - 62,970 82,649 82,649 98,774 101-59-4004-0000 Overtime 6,311 4,097 5,000 5,000 5,200 101-59-4006-0000 Medicare 4,442 6,761 8,241 8,241 8,946 101-59-4008-3080 Retirement- 457 Plan 2,400 3,550 6,200 6,200 6,200 101-59-4008-6050 Retirement- PARS - 626 3,099 3,099 3,704 101-59-4008-6160 Retirement - PERS 26,778 56,523 49,676 49,676 53,295 101-59-4010-0000 Cafeteria Benefit 26,753 64,264 74,322 74,322 80,248 101-59-4012-0000 Auto Allowance - - 2,400 2,400 2,400
101-59-4013-0000 Uniform Allowance - - 350 350 350
Total Personnel $ 383,901 $ 627,092 $ 712,574 $ 712,574 $ 772,149 GL # Services & Supplies
101-59-4150-0000 Other Contract Services 17,800 17,016 20,000 19,176 21,656 101-59-4150-0500 Other Contract Services - IT 12,977 18,742 20,396 18,907 19,770 101-59-4376-0000 Materials & Supplies - 3,643 4,060 3,500 3,500 101-59-4396-0000 Memberships & Dues 4,293 4,035 5,000 4,853 4,919 101-59-4412-0000 Postage 5,929 7,353 7,581 7,440 7,915
101-59-4420-0000 Printing 25,476 27,529 27,785 27,240 29,964 101-59-4468-0000 Staff Development 7,429 6,080 3,960 5,379 3,405 101-59-4480-0000 Travel & Meetings 7,820 7,582 6,332 4,346 3,717

COMMUNITY SERVICES - ADMINISTRATION
FY 2024-25
Operating Budget Summary
Operating Budget Detail
184
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

COMMUNITY SERVICES - ADMINISTRATION
FY 2024-25
101-59-4492-0000 Uniforms - 4,959 2,000 1,999 2,500
Total Services & Supplies $ 81,724 $ 96,939 $ 97,114 $ 92,841 $ 97,345 Total Operating Expenditures $ 465,625 $ 724,031 $ 809,688 $ 805,415 $ 869,494 185
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Community Services
Department –
Recreation
187
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Recreation Manager 1.00 1.00 1.00 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00 1.00 1.00
Clerk Typist II 1.00 1.00 1.00 1.00 1.00
Part-Time
Maintenance Assistant 0.89 - - - -
Child Development Specialist 0.79 0.91 0.91 0.91 1.08
Recreation Coordinator 0.19 0.19 0.19 0.19 0.56
Recreation Supervisor 0.38 0.38 0.42 0.42 -
Recreation Specialist 5.72 6.99 6.35 6.35 4.90
Recreation Program Leader 0.71 0.65 0.64 0.64 0.24
Lifeguards 0.87 0.87 0.87 0.87 -
Water Safety Instructors 0.52 0.52 0.52 0.52 -
Park Attendants 0.54 0.56 0.56 0.56 0.56
Total Full-Time FTE 3.00 3.00 3.00 3.00 3.00
Total Part-Time FTE 10.61 11.07 10.46 10.46 7.34
Total FTE 13.61 14.07 13.46 13.46 10.34
Expenditures by Type:

Personnel 870,889 860,710 908,832 904,172 879,284
Services & Supplies 533,360 587,401 703,214 608,685 634,892 Total by Type $ 1,404,249 $ 1,448,111 $ 1,612,046 $ 1,512,857 $ 1,514,176 Expenditures by Fund:
101 General Fund 1,289,401 1,317,967 1,441,919 1,361,608 1,344,579 104 4th of July Fund 78,059 81,309 95,986 90,408 90,256 105 San Marino Center Fund - - - - -
204 CDBG Fund - 7,664 12,000 10,000 12,000
206 LA County Park Bond Fund - - - - -
207 Prop. A Transit Fund 33,104 38,538 52,630 45,990 49,713 281 Restricted Donations Fund 1,949 1,852 2,851 2,851 15,628 595 Workers' Compensation Fund 1,736 781 6,660 2,000 2,000 Total by Fund $ 1,404,249 $ 1,448,111 $ 1,612,046 $ 1,512,857 $ 1,514,176 FY 2024-25
Operating Budget Summary
Authorized Positions (Full-Time Equivalents)

RECREATION DIVISION - SUMMARY
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

RECREATION DIVISION - SUMMARY
Expenditures by Division:

Administration Personnel 418,754 444,885 452,948 448,288 479,975 Services & Supplies 55,605 51,360 49,553 38,970 38,279
Total by Type $ 474,359 $ 496,245 $ 502,501 $ 487,258 $ 518,254 Aquatics Personnel 71,252 77,323 47,384 47,384 -
Services & Supplies 20,364 22,101 8,186 8,186 -
Total by Type $ 91,616 $ 99,424 $ 55,570 $ 55,570 $ -
Youth Personnel 242,141 235,034 286,608 286,608 280,602 Services & Supplies 63,335 67,483 98,110 81,452 84,311
Total by Type $ 305,476 $ 302,517 $ 384,718 $ 368,060 $ 364,913 Adult Personnel 23,081 15,704 3,722 3,722 29,050
Services & Supplies 29,931 24,158 42,638 32,145 41,812
Total by Type $ 53,012 $ 39,862 $ 46,360 $ 35,867 $ 70,862 Community Events & Personnel 37,080 37,070 29,698 29,698 24,325 Cultural Enrichment Services & Supplies 182,849 216,354 242,156 218,919 240,422 Total by Type $ 219,929 $ 253,424 $ 271,854 $ 248,617 $ 264,747 Contract Classes Personnel 12,716 6 - - -
Services & Supplies 129,084 130,658 150,613 108,008 116,725 Total by Type $ 141,800 $ 130,664 $ 150,613 $ 108,008 $ 116,725 Facilities & Rentals Personnel 65,865 50,688 88,472 88,472 65,332 Services & Supplies 52,192 75,287 111,958 121,004 113,343 Total by Type $ 118,057 $ 125,975 $ 200,430 $ 209,476 $ 178,675 Total by Division $ 1,404,249 $ 1,448,111 $ 1,612,046 $ 1,512,857 $ 1,514,176 189
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 418,754 444,885 452,948 448,288 479,975
Services & Supplies 55,605 51,360 49,553 38,970 38,279
Total by Type $ 474,359 $ 496,245 $ 502,501 $ 487,258 $ 518,254 Expenditures by Fund:
101 General Fund 472,623 495,464 495,290 484,707 516,254 104 4th of July Fund - - - - -
281 Donations Fund - - 551 551 -
595 Workers' Compensation Fund 1,736 781 6,660 2,000 2,000 Total by Fund $ 474,359 $ 496,245 $ 502,501 $ 487,258 $ 518,254 GL # Personnel
101-60-4001-0000 Full Time Salaries 285,840 317,892 325,758 325,758 360,522 101-60-4002-0000 Part Time Wages 17,717 9,536 5,849 5,849 - 101-60-4004-0000 Overtime 131 347 500 500 500
101-60-4006-0000 Medicare 4,294 4,647 4,817 4,817 5,235 101-60-4008-6050 Retirement - PARS 75 99 - - -
101-60-4008-6160 Retirement - PERS 49,136 46,115 40,551 40,551 44,283 101-60-4008-3080 Retirement- 457 Plan 3,300 3,900 5,000 5,000 5,000 101-60-4010-0000 Cafeteria Benefit 56,525 61,568 63,813 63,813 62,435 101-60-4014-0000 Unemployment Payments - - - - -
595-60-4015-0001 Workers' Comp Current Employe 1,736 781 6,660 2,000 2,000 Total Personnel $ 418,754 $ 444,885 $ 452,948 $ 448,288 $ 479,975 GL # Services & Supplies
101-60-4150-0000 Other Contract Services 34,152 34,032 29,956 23,079 23,533 101-60-4150-0500 Other Contract Services - IT 1,318 - - - - 101-60-4316-0000 Equipment Repair & Maintenance 1,375 5,697 6,002 6,000 6,156 101-60-4324-0000 Facility Rental 2,421 893 853 700 -
FY 2024-25
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - ADMINISTRATION
190
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

RECREATION DIVISION - ADMINISTRATION
101-60-4376-0000 Materials & Supplies 4,992 5,577 5,880 4,000 4,200 101-60-4396-0000 Memberships & Dues - - - - -
101-60-4398-0000 Mileage 757 393 655 300 50
101-60-4412-0000 Postage 11 - - - -
101-60-4420-0000 Printing 2,069 1,720 1,740 1,740 1,740 101-60-4468-0000 Staff Development - - - - -
101-60-4480-0000 Travel & Meetings - - - - -
101-60-4492-0000 Uniforms 3,578 - - - -
101-60-4500-9025 Utilities-Telecommunications - - - - - 101-60-4508-0000 Vehicle Repair & Maintenance 4,932 3,048 3,916 2,600 2,600 101-60-4950-0001 Equipment Cost Allocation - - - - -
281-60-4376-0000 Recreation Supplies - - 551 551 -
281-60-4150-0000 Contract Services (Memorial Day) - - - - - Total Services & Supplies $ 55,605 $ 51,360 $ 49,553 $ 38,970 $ 38,279 Total Operating Expenditures $ 474,359 $ 496,245 $ 502,501 $ 487,258 $ 518,254 191
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 71,252 77,323 47,384 47,384 -
Services & Supplies 20,364 22,101 8,186 8,186 -
Total by Type $ 91,616 $ 99,424 $ 55,570 $ 55,570 $ -
Expenditures by Fund:
101 General Fund 91,616 99,424 55,570 55,570 -
281 Restricted Donations Fund - - - - -
Total by Fund $ 91,616 $ 99,424 $ 55,570 $ 55,570 $ -
GL # Personnel
101-61-4002-0000 Part Time Wages 67,630 73,429 45,042 45,042 - 101-61-4004-0000 Overtime 138 - - - -
101-61-4006-0000 Medicare 980 1,086 653 653 -
101-61-4008-6050 Retirement - PARS 2,504 2,808 1,689 1,689 - 101-61-4008-6160 Retirement - PERS - - - - -
Total Personnel $ 71,252 $ 77,323 $ 47,384 $ 47,384 $ - GL # Services & Supplies
101-61-4150-0000 Other Contract Services 480 392 - - -
101-61-4324-0000 Facility Rental 15,359 16,290 981 7, 981 7, - 101-61-4376-0000 Materials & Supplies 1,567 2,516 205 205 - 101-61-4492-0000 Uniforms 2,958 2,903 - - -
Total Services & Supplies $ 20,364 $ 22,101 $ 8,186 $ 8,186 $ - Total Operating Expenditures $ 91,616 $ 99,424 $ 55,570 $ 55,570 $ -

RECREATION DIVISION - AQUATICS
FY 2024-25
Operating Budget Summary
Operating Budget Detail
192
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 242,141 235,034 286,608 286,608 280,602
Services & Supplies 63,335 67,483 98,110 81,452 84,311
Total by Type $ 305,476 $ 302,517 $ 384,718 $ 368,060 $ 364,913 Expenditures by Fund:
101 General Fund 281,619 270,342 342,218 330,230 325,330 207 Prop. A Transit Fund 23,857 32,175 42,500 37,830 39,583 Total by Fund $ 305,476 $ 302,517 $ 384,718 $ 368,060 $ 364,913 GL # Personnel
101-62-4001-0000 Full Time Salaries - - - - -
101-62-4002-0000 Part Time Wages 206,746 199,589 269,209 269,209 262,230 101-62-4004-0000 Overtime 87 1,221 - - -
101-62-4006-0000 Medicare 2,853 2,764 3,904 3,904 3,802 101-62-4008-6050 Retirement-PARS 1,970 2,315 8,319 8,319 7,374 101-62-4008-6160 Retirement-PERS 30,475 29,145 5,176 5,176 7,196 101-62-4010-0000 Cafeteria Benefit 10 - - - -
101-62-4014-0000 Unemployment Benefits - - - - -
Total Personnel $ 242,141 $ 235,034 $ 286,608 $ 286,608 $ 280,602 GL # Services & Supplies
101-62-4102-0000 Contracted Teacher Service - - - - -
101-62-4324-0000 Facility Rental - - - - -
101-62-4376-0000 Materials & Supplies 15,133 19,678 23,490 20,000 21,180 101-62-4486-0000 Trips & Events 23,908 15,357 31,820 23,472 23,548 101-62-4492-0000 Uniforms 328 - - - -
101-62-4500-9025 Utilities-Telephone 109 273 300 150 -
FY 2024-25
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - YOUTH
193
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

RECREATION DIVISION - YOUTH
207-62-4208-0000 Bus Transportation 23,857 32,175 42,500 37,830 39,583 Total Services & Supplies $ 63,335 $ 67,483 $ 98,110 $ 81,452 $ 84,311 Total Operating Expenditures $ 305,476 $ 302,517 $ 384,718 $ 368,060 $ 364,913 194
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FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 23,081 15,704 3,722 3,722 29,050
Services & Supplies 29,931 24,158 42,638 32,145 41,812
Total by Type $ 53,012 $ 39,862 $ 46,360 $ 35,867 $ 70,862 Expenditures by Fund:
101 General Fund 43,765 25,835 24,230 17,707 48,732
204 CDBG Fund - 7,664 12,000 10,000 12,000
207 Prop. A Transit Fund 9,247 6,363 10,130 8,160 10,130 Total by Fund $ 53,012 $ 39,862 $ 46,360 $ 35,867 $ 70,862 GL # Personnel
101-64-4002-0000 Part-Time Salaries 6,432 554 3,538 3,538 27,614 204-64-4002-0000 Part-Time Salaries - 147 - - -
101-64-4006-0000 Medicare 92 8 51 51 400
204-64-4006-0000 Medicare - 2 - - -
101-64-4008-6050 Retirement-PARS 20 4 133 133 1,036
204-64-4008-6050 Retirement-PARS - 5 - - -
101-64-4008-6160 Retirement-PERS 16,575 14,984 - - -
101-64-4010-0000 Cafeteria Benefits (38) - - - -
Total Personnel $ 23,081 $ 15,704 $ 3,722 $ 3,722 $ 29,050 GL # Services & Supplies
101-64-4102-0000 Contracted Teacher Services 3,157 (200) 800 - - 101-64-4150-0000 Other Contract Services - - - - -
101-64-4376-0000 Materials & Supplies 3,251 3,880 4,792 4,792 4,766 101-64-4486-0000 Trips & Events 14,276 6,605 14,916 9,193 14,916 204-64-4150-0000 Other Contract Services - 7,510 12,000 10,000 12,000 207-64-4208-0000 Bus Transportation 9,247 6,363 10,130 8,160 10,130 Total Services & Supplies $ 29,931 $ 24,158 $ 42,638 $ 32,145 $ 41,812 Total Operating Expenditures $ 53,012 $ 39,862 $ 46,360 $ 35,867 $ 70,862 FY 2024-25
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - ADULT
195
PAGE 207 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 37,080 37,070 29,698 29,698 24,325
Services & Supplies 182,849 216,354 242,156 218,919 240,422 Total by Type $ 219,929 $ 253,424 $ 271,854 $ 248,617 $ 264,747 Expenditures by Fund:
101 General Fund 139,921 170,263 173,568 155,909 158,863 104 4th of July Fund 78,059 81,309 95,986 90,408 90,256 281 Donations Fund 1,949 1,852 2,300 2,300 15,628
Total by Fund $ 219,929 $ 253,424 $ 271,854 $ 248,617 $ 264,747 GL # Personnel
101-66-4001-0000 Full Time Wages - - -
101-66-4002-0000 Part Time Wages 13,989 13,270 17,540 17,540 18,559 104-66-4001-0000 Full Time Wages (4th of July) - 1,306 - - - 104-66-4002-0000 Part Time Wages (4th of July) 3,406 5,944 10,566 10,566 4,564 101-66-4004-0000 Overtime - - - - -
104-66-4004-0000 Overtime (4th of July) 1,842 - - - -
101-66-4006-0000 Medicare 198 183 291 291 269
104-66-4006-0000 Medicare (4th of July) 72 102 153 153 66 101-66-4008-6050 Retirement-PARS 117 182 752 752 696
104-66-4008-6050 Retirement-PARS (4th of July) 62 169 396 396 171 101-66-4008-6160 Retirement-PERS 16,582 15,425 - - -
104-66-4008-6160 Retirement-PERS (4th of July) 340 291 - - - 101-66-4010-0000 Cafeteria Benefits 1 - - - -
104-66-4010-0000 Cafeteria Benefits (4th of July) 471 198 - - - Total Personnel $ 37,080 $ 37,070 $ 29,698 $ 29,698 $ 24,325 GL # Services & Supplies
101-66-4150-0000 Other Contract Services 48,936 63,107 85,136 80,000 74,660 101-66-4308-0000 Equipment Rental 24,987 43,969 35,444 27,670 34,555 101-66-4324-0000 Facility Rental 1,360 1,720 1,360 1,700 1,720 101-66-4356-0000 Liability Insurance Premium 2,893 3,709 4,625 2,931 3,025 FY 2024-25
Operating Budget Summary
Operating Budget Detail
RECREATION DIVISION - COMM. EVENTS
196
PAGE 208 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25
RECREATION DIVISION - COMM. EVENTS
101-66-4376-0000 Materials & Supplies 30,858 28,698 28,420 25,025 25,379 101-66-4420-0000 Printing - - - - -
104-66-4150-0000 Other Contract Services (4th of July) 44,920 43,390 45,758 47,073 50,917 104-66-4308-0000 Equipment Rental (4th of July) 17,643 15,015 24,212 18,692 20,884 104-66-4356-0000 Liability Insurance (4th of July) 2,997 3,369 4,022 2,649 2,775 104-66-4376-0000 Materials & Supplies (4th of July) 3,317 7,496 6,654 6,654 6,654 104-66-4420-0000 Printing (4th of July) 2,989 4,029 4,225 4,225 4,225 281-66-4376-0002 Materials & Supplies (Track Meet) 1,949 1,852 2,000 2,000 2,000 281-66-4376-0100 Materials & Supplies (Lacy Park Cente - - - - 13,328 281-66-4150-0000 Contract Services (Memorial Day) - - 300 300 300 Total Services & Supplies $ 182,849 $ 216,354 $ 242,156 $ 218,919 $ 240,422 Total Operating Expenditures $ 219,929 $ 253,424 $ 271,854 $ 248,617 $ 264,747 197
PAGE 209 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 12,716 6 - - -
Services & Supplies 129,084 130,658 150,613 108,008 116,725 Total by Type $ 141,800 $ 130,664 $ 150,613 $ 108,008 $ 116,725 Expenditures by Fund:
101 General Fund 141,800 130,664 150,613 108,008 116,725 Total by Fund $ 141,800 $ 130,664 $ 150,613 $ 108,008 $ 116,725 GL # Personnel
101-68-4001-0000 Full Time Salaries - - - -
101-68-4002-0000 Part Time Wages 5,661 6 - - -
101-68-4004-0000 Overtime - - - -
101-68-4006-0000 Medicare 83 - - -
101-68-4008-6050 Retirement PARS 115 - - -
101-68-4008-6160 Retirement - PERS 6,873 - -
101-68-4010-0000 Cafeteria Benefits (16) - - -
Total Personnel $ 12,716 $ 6 $ - $ - $ -
GL # Services & Supplies
101-68-4102-0000 Contracted Teacher Services 128,595 130,132 150,113 107,508 116,725 101-68-4150-0000 Other Contract Services - - - - -
101-68-4324-0000 Facility Rental - - - - -
101-68-4376-0000 Materials & Supplies 489 526 500 500 - 101-68-4486-0000 Trips & Events - - - - -
101-68-4500-9025 Utilities-Telecommunications - - - - - 207-68-4208-0000 Bus Transportation - - - - -
Total Services & Supplies $ 129,084 $ 130,658 $ 150,613 $ 108,008 $ 116,725 Total Operating Expenditures $ 141,800 $ 130,664 $ 150,613 $ 108,008 $ 116,725 FY 2024-25
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - CONTRACT CLASSES
198
PAGE 210 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 65,865 50,688 88,472 88,472 65,332
Services & Supplies 52,192 75,287 111,958 121,004 113,343 Total by Type $ 118,057 $ 125,975 $ 200,430 $ 209,476 $ 178,675 Expenditures by Fund:
101 General Fund 118,057 125,975 200,430 209,476 178,675 105 San Marino Center Fund - - - - -
206 LA County Park Bond Fund - - - - -
Total by Fund $ 118,057 $ 125,975 $ 200,430 $ 209,476 $ 178,675 GL # Personnel
Facilities
101-70-4001-0000 Full Time Wages - - - - -
101-70-4002-0000 Part Time Wages 51,582 39,285 84,099 84,099 62,103 101-70-4004-0000 Overtime - - - - -
101-70-4006-0000 Medicare 721 562 1,219 1,219 900
101-70-4008-6050 Retirement-PARS 863 1,218 3,154 3,154 2,329 101-70-4008-6160 Retirement-PERS 12,685 9,623 - - -
101-70-4010-0000 Cafeteria Benefit 14 - - - -
SM Center
105-82-4002-0000 Part Time Wages - - - - -
105-82-4006-0000 Medicare - - - - -
105-82-4008-6160 Retirement-PERS - - - - -
Thurnher House
206-84-4001-0000 Full Time Salaries - - - - -
206-84-4002-0000 Part Time Wages - - - - -
FY 2024-25
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - FACILITIES & RENTALS
199
PAGE 211 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

RECREATION DIVISION - FACILITIES & RENTALS
206-84-4006-0000 Medicare - - - - -
206-84-4008-6160 Retirement-PERS - - - - -
206-84-4010-0000 Cafeteria Benefit - - - - -
Total Personnel $ 65,865 $ 50,688 $ 88,472 $ 88,472 $ 65,332 GL # Services & Supplies
101-70-4150-0000 Other Contract Services 5,816 12,300 5,680 16,562 16,332 101-70-4376-0000 Materials & Supplies 1,009 3,499 3,500 5,000 3,500 101-70-4500-1980 Utilities-Electricity 31,188 46,175 80,000 81,300 76,600 101-70-4500-4950 Utilities-Gas 1,655 1,301 2,957 1,284 1,323 101-70-4500-9025 Utilities-Telephone 6,209 5,747 8,309 5,758 5,589 101-70-4500-9460 Utilities-Water 6,315 6,265 11,512 11,100 10,000 206-84-4500-4950 Utilities-Natural Gas - - - - -
Total Services & Supplies $ 52,192 $ 75,287 $ 111,958 $ 121,004 $ 113,343 Total Operating Expenditures $ 118,057 $ 125,975 $ 200,430 $ 209,476 $ 178,675 200
PAGE 212 of 496
Community Services
Department –
Library
201
PAGE 213 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Full-Time
Community Services Director - - - - -
Library Manager 1.00 1.00 1.00 1.00 1.00
Management Analyst - - - - -
Librarian II 3.00 3.00 3.00 3.00 3.00
Library Circulation Supervisor - - - - 1.00
Clerk Typist II 1.00 1.00 1.00 1.00 -
Recreation Supervisor - - - - -
Recreation Coordinator - - - - -
Part-Time
Librarian I 0.30 0.72 0.72 0.72 0.74
Librarian II 0.42 - - - -
Library Assistant 3.57 3.57 3.57 3.57 3.38
Library Clerk 6.47 6.71 6.71 6.71 6.00
Library Monitor 0.20 0.85 0.85 0.85 0.75
Library Page 1.33 0.44 0.44 0.44 0.38
Maintenance Assistant 0.10 - - - -
Total Full-Time FTE 5.00 5.00 5.00 5.00 5.00
Total Part-Time FTE 12.39 12.29 12.29 12.29 11.25
Total FTE 17.39 17.29 17.29 17.29 16.25
Expenditures by Type:

Personnel 1,042,009 1,169,358 1,275,631 1,195,316 1,311,135 Services & Supplies 325,108 366,597 409,336 420,221 403,558 Total by Type 1,367,117 $ $ 1,535,955 $ 1,684,967 $ 1,615,537 $ 1,714,693 Expenditures by Fund:
101 General Fund 1,338,151 1,490,744 1,615,074 1,562,538 1,634,143 281 Restricted Donations Fund 28,966 45,211 63,233 52,999 80,550 595 Workers Compensation Fund - - 6,660 - -
Total by Fund 1,367,117 $ $ 1,535,955 $ 1,684,967 $ 1,615,537 $ 1,714,693

LIBRARY DIVISION - SUMMARY
FY 2024-25
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
202
PAGE 214 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed

LIBRARY DIVISION - SUMMARY
FY 2024-25
Expenditures by Division:

Administration Personnel 310,949 328,022 292,568 285,908 3 15,344 Services & Supplies 203,917 216,984 236,395 259,891 2 39,928 Total by Type 514,866 $ $ 545,006 $ 528,963 $ 545,799 $ 555,272 Adult Services Personnel 173,291 187,772 223,879 182,109 2 31,389 Services & Supplies 74,486 98,074 112,579 101,108 96,284 Total by Type 247,777 $ $ 285,846 $ 336,458 $ 283,217 $ 327,673 Children's Services Personnel 194,737 230,723 267,908 242,079 2 89,769 Services & Supplies 42,740 46,021 51,222 51,222 58,206
Total by Type 237,477 $ $ 276,744 $ 319,130 $ 293,301 $ 347,975 Processing Personnel 11,053 18,277 19,237 19,251 18,911 Services & Supplies 3,965 5,518 9,140 8,000 9,140
Total by Type 15,018 $ $ 23,795 $ 28,377 $ 27,251 $ 28,051 Circulation Personnel 351,979 404,564 472,039 465,969 4 55,722 Services & Supplies - - - - -
Total by Type 351,979 $ $ 404,564 $ 472,039 $ 465,969 $ 455,722 Total by Division $ 1,367,117 $ 1,535,955 $ 1,684,967 $ 1,615,537 $ 1,714,693 203
PAGE 215 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 310,949 328,022 292,568 285,908 315, 344
Services & Supplies 203,917 216,984 236,395 259,891 239, 928 Total Operating Expenditures $ 514,866 $ 545,006 $ 528,963 $ 545,799 $ 555,272 Expenditures by Fund:
101 General Fund 514,866 533,024 514,569 540,299 551, 272 281 Donations Fund - 11,982 7,734 5,500 4,000
595 Workers Compensation Fund - - 6,660 - -
Total Operating Expenditures $ 514,866 $ 545,006 $ 528,963 $ 545,799 $ 555,272 GL # Personnel
101-90-4001-0000 Full Time Salaries 174,810 192,319 210,148 210,148 231, 145 101-90-4002-0000 Part Time Wages 9,373 24 - - -
101-90-4004-0000 Overtime 1 - - - -
101-90-4006-0000 Medicare 2,571 2,675 3,047 3,047 3,352 101-90-4008-3080 Retirement- 457 Plan - - 3,800 3,800 3,800 101-90-4008-6050 Retirement-PARS 93 (53) - - -
101-90-4008-6160 Retirement -PERS 88,1 87 87,697 24,633 24,633 27,067 101-90-4010-0000 Cafeteria Benefit 35,955 44,476 44,280 44,280 49,980 101-90-4014-0000 Unemployment Payments (41) 884 - - -
595-90-4015-0001 Workers Comp-Current Employees - 6,660 - - Total Personnel $ 310,949 $ 328,022 $ 292,568 $ 285,908 $ 315,344 GL # Services & Supplies
101-90-4150-0000 Other Contract Services 10, 066 6,449 5,885 9,233 6,366 101-90-4150-0500 Other Contract Services-IT 4 6,775 35,257 42,154 38,624 32,680 101-90-4206-0000 Building Repair & Maintenance - 4,409 5,000 - - 101-90-4316-0000 Equipment Lease & Maintenance 11,257 10,719 11,633 9,786 9,611 101-90-4376-0000 Materials & Supplies 11, 131 10,744 10,000 8,400 7,000 101-90-4376-6055 Materials & Supplies-Passport Processing - - - - 2,000 101-90-4370-0335 Library Materials/Books - - - -
FY 2024-25
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - ADMINISTRATION
204
PAGE 216 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
FY 2024-25

LIBRARY DIVISION - ADMINISTRATION
101-90-4396-0000 Memberships & Dues - - - -
101-90-4398-0000 Mileage 251 289 350 60 100
101-90-4399-0000 Non-capitalized Equipment 1,396 - - - - 101-90-4412-0000 Postage 8,174 7,556 7,700 7,500 7,700
101-90-4420-0000 Printing 2,246 674 2,088 2,000 2,000
101-90-4468-0000 Staff Development - - - -
101-90-4480-0000 Travel & Meetings - - - -
101-90-4500-1980 Utilities-Electricity 101,901 117,548 127,000 162,850 153,500 101-90-4500-4950 Utilities-Natural Gas 1,853 1,800 846 911 938 101-90-4500-9025 Utilities-Telecommunications 3,303 3,324 3,510 3,528 3,634 101-90-4500-9460 Utilities-Water 7,136 11,541 5,614 11,500 10,400 101-90-4950-0001 Equipment Cost Allocation - - - -
281-90-4150-0500 Other Contract Services-IT - 11,900 - - - 281-90-4376-0000 Materials & Supplies - - 6,734 5,400 3,000 281-90-4399-1120 Non-Cap. Equipment-Crain Art Gallery - 82 1,000 100 1,000 281-90-4613-9506 Wish List Purchases - - - -
Total Services & Supplies 203,917 $ $ 216,984 $ 236,395 $ 259,891 $ 239,928 Total Operating Expenditures 514,866 $ $ 545,006 $ 528,963 $ 545,799 $ 555,272 205
PAGE 217 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 173,291 187,772 223,879 182,109 231,389
Services & Supplies 74,486 98,074 112,579 101,108 96,284 Total by Type $ 247,777 $ 285,846 $ 336,458 $ 283,217 $ 327,673 Expenditures by Fund:
1 01 General Fund 238,787 275,708 310,593 265,352 297,923 2 81 Donations Fund 8,990 10,138 25,865 17 ,865 29,750
Total by Fund $ 247,777 $ 285,846 $ 336,458 $ 283,217 $ 327,673 GL # Personnel
101-91-4001-0000 Full Time Salaries 81,149 92,262 10 0,412 1 00,412 104,504 101-91-4002-0000 Part Time Wages 62,491 62,369 96,770 5 5,000 9 7,498 101-91-4006-0000 Medicare 1,996 2,548 2,859 2,859 2 ,929 101-91-4008-3080 Retirement- 457 Plan - - 1,200 1,200 1 ,200 101-91-4008-6050 Retirement-PARS 2,290 3,388 3,629 3,629 3 ,656 101-91-4008-6160 Retirement-PERS 15,855 16,228 8,214 8,214 8 ,642 101-91-4010-0000 Cafeteria Benefit 9,510 10,977 10,795 1 0,795 1 2,960 Total Personnel $ 173,291 $ 187,772 $ 223,879 $ 182,109 $ 231,389 GL # Services & Supplies
101-91-4150-0000 Other Contract Services 1,500 2,000 2,000 2,000 2 ,000 101-91-4150-2575 Other Contract Services - - - -
101-91-4370-0335 Library Materials-Books 29,335 36,803 36,964 36 ,964 28,323 101-91-4370-1496 Library Materials-DVDs 417 26 8 - - -
101-91-4370-1985 Library Mats-Electronic Resources 22,226 33,375 33,774 31 ,665 22,123 101-91-4370-6805 Library Mats-Print Subcriptions 8,558 14,092 13,976 12 ,614 14,088 101-91-4370-8585 Library Mats-Standing Orders 3,460 1,398 - - - 101-91-4376-0000 Materials & Supplies - - - -
FY 2024-25
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - ADULT SERVICES
206
PAGE 218 of 496

LIBRARY DIVISION - ADULT SERVICES
281-91-4150-0000 Other Contract Services - 5,000 - 2,500 - 281-91-4150-2575 Other Contract Services - Friends 1,330 1,835 2,000 2,000 2,000 281-91-4370-0000 Adult Materials-Other - - 200 17,250 200 281-91-4370-0776 Adult Chinese Language Mats. 1,832 2,500 2,500 - 281-91-4370-2575 Adult Materials-Friends 2,800 4,788 4,500 4,500 4,500 281-91-4376-0000 Materials & Supplies - 8,165 5,165 -
281-91-4376-2575 Materials & Supplies-Friends 3,028 3,515 3,500 3,500 3,500 Total Services & Supplies 74,486 $ $ 98,074 $ 112,579 $ 101,108 $ 96,284 Total Operating Expenditures 247,777 $ $ 285,846 $ 336,458 $ 283,217 $ 327,673 207
PAGE 219 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 194,737 230,723 267,908 242,079 289,769
Services & Supplies 42, 740 46,021 51,222 51,222 58,206 Total by Type $ 237,477 $ 276,744 $ 319,130 $ 293,301 $ 347,975 Expenditures by Fund:
101 General Fund 217,501 253,653 289,496 263,667 301,175 281 Donations Fund 19,976 23,091 29,634 29,634 46,800
Total by Fund $ 237,477 $ 276,744 $ 319,130 $ 293,301 $ 347,975 GL # Personnel
101-92-4001-0000 Full Time Salaries 95, 959 96,869 104,497 104,497 108,684 101-92-4002-0000 Part Time Wages 3 4,329 64,184 115,829 90, 000 113,803 101-92-4006-0000 Medicare 1,705 2,062 3,195 3,195 3,226 101-92-4008-3080 Retirement- 457 Plan 1,200 1,300 1,200 1,200 1,200 101-92-4008-6050 Retirement-PARS 857 1,764 4,343 4,343 4,268 101-92-4008-6160 Retirement-PERS 38, 619 38,887 13,909 13,909 14,542 101-92-4008-6160 Cafeteria Benefit 22,068 25,657 24,935 24,935 44,046 Total Personnel $ 194,737 $ 230,723 $ 267,908 $ 242,079 $ 289,769 GL # Services & Supplies
101-92-4150-0000 Other Contract Services 1,100 1,000 1,000 1,000 2,000 281-92-4150-0000 Other Contract Services - - 3,134 3,134 - 281-92-4150-2575 Other Contract Services-Friends 2,462 4,440 5,000 5,000 7,000 101-92-4370-0000 Materials/Books/Media 21,664 21,930 20,588 20,588 9,406 281-92-4370-0000 Children's Materials-Other 2468 0 0 0 11,800 281-92-4370-2575 Children's Materials-Friends 4,998 5,462 5,000 5,000 10,000 281-92-4376-0000 Supplies 1,084 3,746 6,500 6,500 5,000 281-92-4376-2575 Materials & Supplies-Friends 8,964 9,443 10,000 10,000 13,000 Total Services & Supplies $ 42,740 $ 46,021 $ 51,222 $ 51,222 $ 58,206 Total Operating Expenditures $ 237,477 $ 276,744 $ 319,130 $ 293,301 $ 347,975 FY 2024-25
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - CHILDRENS' SERVICES
208
PAGE 220 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 1 1,053 18 ,277 19 ,237 19 ,251 1 8,911
Services & Supplies 3,965 5,518 9,140 8,000 9,140
Total by Type $ 15,018 $ 23,795 $ 28,377 $ 27,251 $ 28,051 Expenditures by Fund:
101 General Fund 15 ,018 23 ,795 28 ,377 27 ,251 2 8,051 Total by Fund $ 15,018 $ 23,795 $ 28,377 $ 27,251 $ 28,051 GL # Personnel
101-93-4001-0000 Full Time Salaries - - - - -
101-93-4002-0000 Part Time Wages 1 0,507 17 ,374 18 ,286 18 ,300 1 7,976 101-93-4006-0000 Medicare 152 252 265 265 261
101-93-4008-6050 Retirement-PARS 394 651 686 686 674
101-93-4008-6160 Retirement-PERS - - - - -
101-93-4010-0000 Cafeteria Benefits - - - - -
Total Personnel $ 11,053 $ 18,277 $ 19,237 $ 19,251 $ 18,911 GL # Services & Supplies
101-93-4150-0000 Other Contract Services 2,002 867 1,000 1,000 2,140 101-93-4376-0000 Materials & Supplies 1,963 4,651 8,140 7,000 7,000 Total Services & Supplies $ 3,965 $ 5,518 $ 9,140 $ 8,000 $ 9,140 Total Operating Expenditures $ 15,018 $ 23,795 $ 28,377 $ 27,251 $ 28,051 FY 2024-25
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - PROCESSING
209
PAGE 221 of 496
FY 2022-23 FY 2023-24 FY 2025-26
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 351,979 404,564 472,039 465,969 455,722
Total by Type $ 3 51,979 $ 404,564 $ 472,039 $ 465,969 $ 455,722 Expenditures by Fund:
101 General Fund 351,979 404,564 472,039 465,969 455,722 Total by Fund $ 351,979 $ 404,564 $ 472,039 $ 465,969 $ 455,722 GL # Personnel
101-94-4001-0000 Full Time Salaries 105,889 105,387 115,202 115,202 119,818 101-94-4002-0000 Part Time Wages 189,803 239,029 306,070 300,000 284,910 101-94-4006-0000 Medicare 4,182 4,579 6,108 6,108 5 ,869 101-94-4008-3080 Retirement- 457 Plan - - 1,200 1,200 1 ,200 101-94-4008-6050 Retirement-PARS 6,716 7,699 11,478 11,478 10,684 101-94-4008-6160 Retirement-PERS 32,989 33,875 15,333 15,333 16,032 101-94-4010-0000 Cafeteria Benefit 12,400 13,995 16,648 16,648 17,209 Total Personnel $ 351,979 $ 404,564 $ 472,039 $ 465,969 $ 455,722 Total Operating Expenditures $ 351,979 $ 404,564 $ 472,039 $ 465,969 $ 455,722 FY 2024-25
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - CIRCULATION
210
PAGE 222 of 496
Capital Budgets
211
PAGE 223 of 496

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212
PAGE 224 of 496
Capital Equipment
Budget
213
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THIS PAGE LEFT BLANK INTENTIONALLY
214
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5/15/2025 11:02 AM
2022-23 2023-24 2025-26
Actual Actual Budget Estimated Proposed
Administration
591-11-4613-0550 Computer Replacements 38,653 25,970 40,000 40,000 34,000 591-11-4613-0555 Windows OS and Server Upgrade - - - - - 591-11-4613-0556 Server Room Improvements - - - - -
591-11-4613-0557 Battery Back-up Replacement - - - - -
591-11-4613-0558 Azure Active Directory Connect 9,037 - - - 591-11-4613-0559 City Hall Host Server Upgrade 33,202 - - - 591-11-4613-0561 Microsoft 365 Upgrade - 29,003 - -
591-11-4613-0562 Citywide WiFi Upgrades - 30,858 - -
591-11-4613-0563 PD Host Server Upgrade - 34,559 - -
591-11-4613-0564 Critical IT Infrastructure & Security Maint. - - 75,000 63,387 239,000 591-11-4613-0565 Council Meeting Broadcast Equipment - - 150,000 105,000 591-53-4613-0563 Gym Equipment 18,980 - - -
212-14-4613-0500 Code Enforcement Vehicle Replacement 27,047 - - - Subtotal Administration $ 126,919 $ 120,390 $ 265,000 $ 208,387 $ 273,000 Police Department
233-30-4613-9300 Police Capitalized Equipment-Vehicles - 64,811 114,811 114,811 - 591-30-4613-0555 Taser Devices 7,329 7,329 - -
591-30-4613-0575 License Plate Reader (LPR) Cameras - - - - - 591-30-4613-0591 Upgrade Radio Equipment - - - - -
591-30-4613-0592 NetMotion Upgrade - - - - -
591-30-4613-0593 E-Citation Writers - - - - -
591-30-4613-0594 Detective Car Replacement 7,874 8,428 - - 591-30-4613-0595 Automated External Defibrillator (AED) 18,500 - - - 591-30-4613-0596 PD Records Management System - - 8,000 8,000 - 591-30-4613-0597 Speed Display Radar 12,145 - - -
591-30-4613-0598 Police Equipment Storage 9,429 - - -
591-30-4613-0599 PD Office Furniture Replacement 6,777 - - - 591-30-4613-0600 Crime Scene Laser Scanner 56,133 - - - 228-30-4613-0002 Body Worn Camera Pilot Program - - 61,948 61,947 233-30-4613-0003 Mobile Radios - - 116,000 116,000 116,000 233-30-4613-0000 PD Trailer 97,938 - - -
233-30-4613-0000 Ballistic Protection Package - 40,017 - - 233-30-4613-0000 Unmanned Aircraft System (UAS) - 29,690 - - 233-30-4613-0002 Body Worn Camera Pilot Program - - - - 233-30-4613-0555 Taser Devices - - - - 28,604
240-30-4613-0000 License Plate Reader (LPR) Cameras - - - - - 212-30-4613-0500 Detective Car Replacement 79,743 - - - Subtotal Police $ 295,868 $ 150,275 $ 300,759 $ 300,758 $ 144,604 Fire Department
591-34-4613-9300 Fire Capitalized Equipment-Vehicles 66,006 14,930 185,070 160,720 450,000 591-34-4613-0560 Units E91/RA91 Mobile Radios 336,877 - - - 591-34-4613-0562 Medical Cart 21,748 - - -
591-34-4613-0563 Self-Contained Breathing Apparatus (SCBA) - 224,336 82,686 83,886 - 591-34-4613-0564 Thermal Imaging Cameras - - 10,000 9,895 5,500 281-34-4613-0562 Medical Cart 8,100 - - -
Subtotal Fire $ 432,731 $ 239,266 $ 277,756 $ 254,501 $ 455,500 2024-25
Capitalized Equipment Purchases
By Functional Category & Line Item
215
PAGE 227 of 496
5/15/2025 11:02 AM
2022-23 2023-24 2025-26
Actual Actual Budget Estimated Proposed
2024-25
Capitalized Equipment Purchases
By Functional Category & Line Item
Parks & Public Works
Fleet Division
591-42-4613-0450 Small Engine Replacement 2,721 2,016 10,000 10,000 591-42-4613-0501 Multi-Year Fleet Leasing Program - - 165,000 154,551 591-42-4613-0502 Fleet Vehicle Lift - - 15,000 15,000
Streets Division
591-48-4613-0000 Street Capitalized Equipment - 127,060 - - 591-48-4613-0500 Trailered Construction Traffic Msg Board 25,000 24,524 591-48-4613-0501 Pressure Washer - - - - 16,500
Lacy Park Division
591-50-4613-0000 Electric Riding Mower - - 11,623 11,623 212-50-4613-0000 Electric Riding Mower - 58,782 43,000 43,000 Subtotal Parks & Public Works $ 2,721 $ 187,858 $ 269,623 $ 258,698 $ 16,500 Crowell Public Library
Administration Division
591-90-4613-0555 Barth Room AV Upgrades 79,631 - - -
591-90-4613-0556 Library Furniture Replacement - - 43,000 43,000 43,000 Subtotal Library $ 79,631 $ - $ 43,000 $ 43,000 $ 43,000 Total Capitalized Equipment Purchases $ 937,870 $ 697,789 $ 1,156,138 $ 1,065,344 $ 932,604 Capitalized Equipment Purchases -- Recap By Fund:

Fund 212 Air Quality District Fund 106,790 58,782 43,000 43,000 - Fund 228 Bodyworn Camera Grant Fund - - 61,948 61,947 - Fund 233 COPS Fund 97,938 134,518 230,811 230,811 144,604 Fund 240 Homeland Security Grant Fund - - - - -
Fund 281 Donations Fund 8,100 - - - -
Fund 591 Capital Equipment Internal Service Fund 725,042 504,489 820,379 729,586 788,000 Totals By Fund $ 937,870 $ 697,789 $ 1,156,138 $ 1,065,344 $ 932,604 216
PAGE 228 of 496

FINANCE/IT

REQUESTS
217
PAGE 229 of 496

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
PC Replacement Cycle
Replacement of aging PC's according to PC replacement schedule Citywide
City Manager's Office Nicole Tibbet Capital Equipment
$ 34,000 Ongoing
SDI - Contracted IT Managed Services
$ 34,000 $ 41,200 $ 42,500 $ 43,800 $ 45,100 $ 206,600
CE $ 34,000 CE $ 41,200 CE $ 42,500 CE $ 43,800 CE $ 45,100 CE $ 206,600 $ 0
$ 0
$ 0
$ 0
218
PAGE 230 of 496

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This request is to replace PC's for various City staff. The City is currently on a 5 year PC replacement schedule, next year will be the second year of the current cycle. Upgrading and replacing PC's are crucial for the day to day operations of the City. Furthermore, it is a critical element in cyber security. A total of 18 PC's are requested for replacement in FY 25-26. See below for a breakdown by Department:

Police: 5 computers
Public Works: 4 computers
Community Services: 3 computers
Community Development: 6 computers
A total of $34,000 is requested for these purchases for FY 25-26. There is an anticipated cost escalation each year of the program to account for general inflation. Purchasing costs may also be impacted by federal tariffs. $ 34,000
$ 34,000
$ 34,000
$ 34,000
FY 25-26
None. Fully funded by Capital Equipment Fund (Fund 591) 219
PAGE 231 of 496

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Critical IT Infrastructure & Security Maintenance
Procurement of server equipment and Server Configuration Maintenance to protect the City's IT infrastructure and continuity of services,
Citywide
City Manager's Office Nicole Tibbet Capital Equipment
$ 239,000 Ongoing
SDI - Contracted IT Managed Services
$ 239,000 $ 0 $ 0 $ 0 $ 0 $ 239,000
CE $ 239,000 CE CE CE CE CE $ 239,000
$ 0
$ 0
$ 0
$ 0
220
PAGE 232 of 496

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
2025-2026
Currently the City's virtual hosts are not providing any redundancy or data protection. This procurement will enable the consolidation of all hosts to City Hall and provide failover in case an entire host crashes. This will also provide quick recovery in case of ransomware infection. $165,000 - Virtual Host Server, small back up server, and back-up appliance purchase $70,000 - Licenses for operation of backup server configuration.

IT will use the existing servers to the extent possible to save costs on this project. While some hardware purchase will be necessary, staff will be looking to leverage more modern technology (cloud based services) where appropriate to better position the organization for future years. $ 235,000
$ 239,000
$ 4,000 $ 239,000
$ 239,000
FY 25-26
Professional Services
221
PAGE 233 of 496

POLICE DEPARTMENT

REQUESTS
222
PAGE 234 of 496

CITY OF SAN MARINO
FY 202 -202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Mobile Radios
Procurement for new in-car mobile radios for patrol vehicles.

Citywide
San Marino Police Department John Incontro Capital Equipment $ 116,000 On-going project
Foothill Communications
$ 116,000 $ 0 $ 0 $ 0 $ 0 $ 116,000
COPS $ 116,000 COPS $ 0 COPS $ 0 COPS $ 0 COPS $ 0 COPS $ 116,000 $ 0
$ 0
$ 0
$ 0
223
PAGE 235 of 496

CITY OF SAN MARINO
FY 202 -202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department is requesting the purchase of eight new Motorola APX8500 radios for the next fiscal year to increase officer safety, reliability, and internal and external communication. The existing Motorola mobile radios are currently over 15 years old and are no longer supported by Motorola for parts or software.

Our radio service provider advises there is no way to put future software updates on these radios, which may make them inoperable in the next 12-18 months, Interagency Communications Interoperability (ICI), is in the process of upgrading their infrastructure, which also requires the City to upgrade equipment software. The departments current radios are UHF and 700 band frequency radios. When ICI goes from phase one to phase two of their infrastructure upgrade, frequencies will split requiring a software upgrade to our current radios.

The City's radio service provider does not believe the current radios will support this new software. In addition, LA County's communication center, Los Angeles Regional Interoperable Communications System (LARICS), is making changes to their infrastructure that will also require a software upgrade in order to have channels available for mutual aid. Having the ability to communicate with surrounding agencies, the airship, and agencies within the City's Cal OES mutual aid area is critical for operation $ 100,000
$ 116,000
$ 16,000 $ 116,000
$ 116,000
FY 25-26
The Department will purchase (8) new Motorola APX8500 radios in FY 25-26 for staff and detective vehicles. The new radios will require routine maintenance to ensure proper function. The new radios will need to be programmed and installed in the vehicles designated to be replaced. This maintenance is not expected to exceed $500 per year, for all radios, and can be sufficiently covered by the Department's operating budget. Previously, (8) new Motorola APX8500 radios were budgeted and purchased in FY24-25.

This will be an on-going capital improvement project from the previous year.

COPS
224
PAGE 236 of 496

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
TASER Replacement Program
The San Marino Police Department is seeking to upgrade the TASER less-lethal electronic control devices as the current contract with Axon has expired Police Department
Police Department Naved Qureshi Capital Equipment
$ 28,604 New Project
Contractor
$ 28,604 $ 28,340 $ 28,340 $ 28,340 $ 28,340 $ 141,964
COPS $ 28,604 COPS $ 28,340 COPS $ 28,340 COPS $ 28,340 COPS $ 28,340 COPS $ 141,964 $ 0
$ 0
$ 0
$ 0
225
PAGE 237 of 496

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The current contract with Axon for the San Marino Police Department's TASER program expired in October 2024. The Department recommends replacing the discontinued TASER X26P devices with thirty seven (37) TASER X10 models. This equipment is designed to promote de-escalation and provide a less-lethal option during use of force encounters. The TASER X10 package includes training for department instructors and upgraded software that supports firmware updates and record-keeping.

The price for the TASER X10 does not include an annual subscription for the new TASER cartridges, which reduces the total price to $141,694, saving over $30,000. Additionally, TASER will offer a cost-saving credit through their buy-back program, included in the reduced cost. The TASER contract spans five years, beginning with a cost of $28,604 in FY 25-26, followed by annual costs of $28,340 in the four subsequent years. This request will utilize COPS funds as a funding source rather than the General Fund. $ 28,604
$ 28,604
$ 28,604
$ 28,604
FY 25-26
COPS
226
PAGE 238 of 496

FIRE DEPARTMENT

REQUESTS
227
PAGE 239 of 496

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Reserve Engine 791 Replacement
Procurement of replacement Type I fire engine for Engine 791 due to aging and increased maintenance
Fire Department
Fire Mario Rueda Capital Equipment
$ 1,250,000 New Project or Ongoing
$ 450,000 $ 800,000 $ 0 $ 0 $ 0 $ 1,250,000
CE $ 450,000 CE $ 800,000 CE CE CE CE $ 1,250,000
$ 0
$ 0
$ 0
$ 0
228
PAGE 240 of 496

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The San Marino Fire Department (SMFD) is requesting capital equipment funds to purchase a new Type 1 fire engine to replace the current reserve Engine 791. Engine 791 was purchased in 2008, is currently 17 years old, and will be due for replacement in the coming years In 2024, Engine 791 was out of service for 108 days in calendar year 2024. The replacement for Engine 791 will become the new front line engine, and current front line Engine 91 would move to reserve status. Engine 91 was purchased in 2018 and will be approximately 10 years old when it moves to reserve status.

The SMFD replacement cycle ensures the ability of the SMFD to provide immediate response to emergencies experienced by residents.

Current production time for a new Type 1 engine is estimated by the manufacturer at approximately 48 months. The procurement costs will be incurred over multiple years, with $450,000 being incurred in FY 25-26. $ 1,250,000
$ 1,250,000
$ 0
$ 1,250,000
$ 1,250,000
$ 0
FY 28-29
229
PAGE 241 of 496

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Fire Department
Fire Department Mario Rueda Capital Equipment
$ 5,500 New Project or Ongoing
$ 5,500 $ 5,500 $ 0 $ 0 $ 0 $ 11,000
CE $ 5,500 CE $ 5,500 CE CE CE CE $ 11,000
$ 0
$ 0
$ 0
$ 0
230
PAGE 242 of 496

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Fire Department equips all sworn personnel with personal thermal imaging cameras (TICs) as part of their standard gear to enhance firefighter safety and operational effectiveness. TICs play a crucial role in search and rescue operations, helping firefighters locate trapped victims, execute self-rescues, identify the seat of a fire, and detect smoldering hot spots or hidden fires in void spaces.

The previous model of Seek Thermal Imagers used by the department are experiencing frequent failures due to battery and LCD screen issues. The Fire Department is phasing out the previous model of tic with upgraded Seek FirePro 300 models. This new model offers a larger screen, improved durability, higher resolution, and extended battery life.

To ensure that each firefighter is equipped with a TIC, the department is requesting funding to replace an additional five units in FY 2025-26 and five more in FY 2026-27. This phased replacement plan will ensure all personnel have reliable, high-quality thermal imaging cameras, improving overall safety and efficiency during emergency operations.

Cost per unit is $999.00 (excluding tax).
$ 5,500
$ 5,500
$ 5,500
$ 5,500
FY 25-26
231
PAGE 243 of 496

PARKS AND PUBLIC

WORKS DEPARTMENT

REQUESTS
232
PAGE 244 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 16,500 New
City Employees
$ 16,500 $ 0 $ 0 $ 0 $ 0 $ 16,500
CE $ 16,500 CE CE $ 0 CE CE CE $ 16,500
$ 0
$ 0
$ 0
$ 0
233
PAGE 245 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The City owns a towable, industrial pressure washer in order to clean hard surfaces such as streets, sidewalk, walking surfaces at Lacy Park, parking lots, and other surfaces that might accumulate dirt or debris.

The current pressure washer is approximately 15 years old and went out of services earlier this year and is beyond repair. In order to enable staff to sufficiently clean these surfaces, providing for both public safety and aesthetic appearances, the Department is recommending the procurement of a new industrial pressure washer. Based on quotes obtained, staff is estimating a new pressure washer will cost approximately $16,500 and have a service life of approximately 20 years.
$ 16,500
$ 16,500
$ 16,500
$ 16,500
FY 25-26
The new pressure washer will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget. 234
PAGE 246 of 496

COMMUNITY SERVICES

DEPARTMENT REQUESTS
235
PAGE 247 of 496

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Furniture Replacement at the Crowell Public Library
Replacement / Re-upholstery of public seating
Crowell Public Library
CSD Cathi Johnson Capital Equipment
$ 43,000 Ongoing
Contractor
$ 43,000 $ 0 $ 0 $ 0 $ 0 $ 43,000
CE $ 43,000 CE CE CE CE CE $ 43,000
$ 0
$ 0
$ 0
$ 0
236
PAGE 248 of 496

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
Public seating in the Library consists of 282 pieces, including 116 mesh and 166 upholstered pieces of furniture purchased in 2008.

The Library is open seven days a week, 52 weeks a year and logs more than 100,000 visits a year. Fabric cleaning has occurred, but given the fact that the furniture is 16 years old and is subject to heavy use, a phased replacement of 180 chairs and re-upholstery of 18 chairs is recommended. FY 25-26 represents the second and final year of the furniture replacement program.

Of the 180 chairs to be replaced, 64 are desk chairs. These desk chairs are structurally unsound; the back is constructed of a series of thin lateral slats that break when the chair is pulled away from a table to allow a patron to sit. Due to this design the chairs are not able to withstand constant use. Staff would like to replace these with traditional, armless wood chairs. The remaining 116 chairs to be replaced would be swapped for vinyl seating, which can withstand high use.

Vinyl seat re-upholstery is recommended for the 18 pieces that are structurally sound, but have fabric that is in poor condition.

Moving away from fabric to easy to care for seating surfaces will allow staff to maintain an attractive and welcoming environment for the community we serve, while ensuring that the funds spent will stretch further than replacement with fabric. $ 43,000
$ 43,000
$ 43,000
$ 43,000
237
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THIS PAGE LEFT BLANK INTENTIONALLY
238
PAGE 250 of 496
Capital Construction
Budget
239
PAGE 251 of 496

THIS PAGE LEFT BLANK INTENTIONALLY
240
PAGE 252 of 496
5/8/2025 12:50 PM
2023-24
Actual Budget Estimated
ReAppropriation Proposed
Right-Of-Way Projects
202-48-4600-9271 Street Rehabilitation 43,947 1,231,053 1,231,053 - 090 625, 213-48-4600-9271 Street Rehabilitation - - - -
215-48-4600-9271 Street Rehabilitation - 650,000 650,000 - 000 500, 226-48-4600-9271 Street Rehabilitation - 91,000 91,000 - - 243-48-4600-9271 Street Rehabilitation - 420,000 420,000 - 000 250, 247-48-4600-9271 Street Rehabilitation - 1, 225,000 1,225,000 - 000 350, 394-48-4600-9271 Street Rehabilitation 652,406 6, 361,594 4,382,947 1,978,647 200,000 Street Rehabilitation Program $ 696,353 $ 9,978,647 $ 8,000,000 $ 1,978,647 $ 1,925,090 394-48-4600-9243 Traffic Control Devices Program 28,295 113,215 50,000 63,215 - 394-48-4600-9273 Annual Striping, Marking, Signing Program 29,870 105,130 95,000 5,130 50, 000 394-48-4600-9274 Streetlight Management Plan - 150,000 - 150, 000 - 394-48-4600-0500 City Wide Traffic Circulation Study 15,137 - - - - 204-48-4600-9272 City Wide Sidewalk - 349,541 217,000 - 394-48-4600-9272 City Wide Sidewalk 815,673 477,752 420,250 502 57, 414,765 214-48-4600-9272 City Wide Sidewalk (TDA Article 3) 38,000 19,000 19,000 - 11, 968 394-48-4600-0505 Biennial Pavement Condition Assessment 3,000 6,613 6, 613 - - 394-48-4600-0510 Street Tree Management Plan 41,315 78,685 50,000 28,685 21, 315 394-48-4600-0520 Huntington Drive/Mission St Beautification - 500,000 - 250, 000 - 394-48-4600-0525 Neighborhood Traffic Calming Program 20,641 54,359 54,359 - - 394-48-4600-0531 Bridge Maintenance Program - 20,000 - - - 207-48-4600-0532 Alley and Parking Lot Improvement Program 11,435 188,565 188,565 - - 394-48-4600-0532 Alley and Parking Lot Improvement Program 17,051 519,246 509,585 - 000 100, 394-48-4600-0533 Citywide Traffic Improvements 14,130 135,870 135,870 - 150,000 243-48-4600-0535 Measure R 710 North Projects - 335,000 - 335, 000 - Total Right-of-Way Projects $ 1,730,900 $ 13,031,623 $ 9,746,242 $ 2,868,179 $ 2,673,138 Parks Projects
394-50-4600-7036 Condition Assessment - Park & Street Trees - 50,000 - - - 394-50-4600-7037 Lacy Park Compost Station - - - - -
394-50-4600-7038 Lacy Park Admissions Booth - - - - -
394-50-4600-7039 Lacy Park Playground Management Program - 243,900 243,850 - 293,900 281-50-4600-7039 Lacy Park Playground Management Program - 81,100 81,100 - 100 6, 281-50-4600-7040 Holiday House Restoration 3,089 6,341 - - - 281-50-4600-7040 Lacy Park Gates - - - - -
394-50-4600-7040 Holiday House Restoration 1,231 - - - - 394-50-4600-7041 Citywide Irrigation Upgrades 44,739 80,261 65,585 - Total Parks Projects $ 49,059 $ 461,602 $ 390,535 $ - $ 300,000 Civic Facilities Projects
394-30-4600-0887 Police Department Cameras Intercom & Gate - - - - - 281-90-4600-1004 Crowell Public Library - Computer Rm Renov - - - - - 394-90-4600-1005 Barth Community Room Lighting - 10,000 - - - 394-40-4600-1000 San Marino Center Renovation 2,044,256 479,251 - - - 394-40-4600-1001 Emergency Generator System - 31,888 - 888 31, - 394-40-4600-1002 The Old Mill Lighting - - - - -
394-40-4600-1003 PW Facility Renovations 4,455 175,545 40,000 135, 545 - 394-40-4600-1004 Stoneman Path Forward - 130,000 - - -
394-40-4600-1005 Public Works Vehicle Awning Cover - 15,000 15,000 - - 394-40-4600-1006 City Hall Campus Roof Repair - 50,000 50,000 - - 394-40-4600-1007 Old Mill Facility Repairs - 75,000 - 75,000 - 394-40-4600-1008 Stoneman Facility Upgrades - 319,900 - - - 394-40-4600-1009 EV Charging Stations - 150,000 57,129 - - 394-40-4600-1010 Fuel Station Awning Cover - 60,000 32,712 - - 394-40-4600-1011 City Hall Re-Carpeting - 60,000 60,000 - - 2024-25 2025-26
Capital Improvement Projects
By Project Category & Project Line Item
241
PAGE 253 of 496
5/8/2025 12:50 PM
2023-24
Actual Budget Estimated
ReAppropriation Proposed
2024-25 2025-26
Capital Improvement Projects
By Project Category & Project Line Item
394-34-4600-1001 FS HVAC Upgrades - - - - -
394-34-4600-1003 FS Bathroom Remodel - 18,250 - - -
394-30-4600-1000 911 Dispatch Renovation - - - - -
394-30-4600-1001 PD Utilization Study 10,602 3,705 3,705 - - 394-30-4600-1002 PD Evidence Awning Cover - - - - -
394-30-4600-1983 Construction-Electrical Remodel - - - - - 394-30-4600-1984 City Facility Security Upgrades - - - - - 394-36-4600-1000 EOC Improvements - 11,394 - 11,394 38,606 245-00-4600-1000 Citywide HVAC Upgrades 6,236 - - - -
Total Civic Facilities Projects $ 2,065,549 $ 1,589,933 $ 258,546 $ 253,827 $ 38,606 Wastewater Collection System Projects
394-44-4600-8020 Sewer Main Rehabilitation Program 18,167 191,833 60,000 131,833 - 394-44-4600-8021 Sewer Master Plan - Condition Assessment - 53,583 - 53,583 - 394-44-4600-8022 Lift Station Improvements 60,810 2,590,690 605,000 1,985,690 - 394-44-4600-8023 Sewer System Management Plan Update 1,627 13,372 13,372 - - Total Wastewater Collection System Projects $ 80,604 $ 2,849,478 $ 678,372 $ 2,171,106 $ - Stormwater System Projects
394-46-4600-8023 Drainage Wash Improvement Program - 50,000 - 50,000 - 394-46-4600-8024 Culvert Replacement Program 65,361 420,939 27,104 195,490 - 246-46-4600-8024 Culvert Replacement Program 1,474 47,406 22,896 24,510 - 394-46-4600-8022 Drainage Inlet Replacement Program 7,644 37,356 - 37,356 - 394-46-4600-8025 Rio Hondo Load Reduction - - - - -
246-46-4600-8025 Rio Hondo Load Reduction 2,857 89,991 37,406 52,585 - 394-46-4600-8026 Trash Capture Filters - - - - -
246-46-4600-8026 Trash Capture Filters 99,979 100,021 100,000 - 150,000 Total Stormwater System Projects $ 177,315 $ 745,713 $ 187,406 $ 359,941 $ 150,000 Total Capital Improvement Projects $ 4,103,427 $ 18,678,349 $ 11,261,101 $ 5,653,053 $ 3,161,744 Capital Improvement Projects -- Recap By Fund:

Fund 202 Gas Tax 43,947 1,231,053 1,231,053 - 625,090
Fund 207 Proposition A 11,435 188,565 188,565 - -
Fund 213 STPL Fund - - - - -
Fund 214 TDA 38,000 19,000 19,000 - 11,968
Fund 215 Proposition C - 650,000 650,000 - 500,000
Fund 226 Rubberized Pavement Grant - 91,000 91,000 - -
Fund 281 Donations 3,089 87,441 81,100 - 6,100
Fund 204 CDBG - 349,541 217,000 - -
Fund 243 Measure R - 755,000 420,000 335,000 250,000
Fund 245 American Rescue Plan 6,236 - - - -
Fund 246 Measure W Water Fund 104,310 237,418 160,302 77,095 150,000 Fund 247 Measure M - 1,225,000 1,225,000 - 350,000
Fund 394 Capital Projects 3,896,410 13,844,331 6,978,081 5,240,958 1,268,586 Totals By Fund $ 4,103,427 $ 18,678,349 $ 11,261,101 $ 5,653,053 3,161,744 242
PAGE 254 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 3,903,737 Ongoing Project/Program
Contractor
$ 3,903,737 $ 300,000 $ 8,500,000 $ 350,000 $ 8,675,000 $ 21,728,737 CC $ 2,178,647 CC $ 300,000 CC $ 6,300,000 CC $ 350,000 CC $ 6,475,000 CC $ 15,603,647 GT $ 625,090 GT GT $ 1,350,000 GT GT $ 1,350,000 GT $ 3,325,090 PC $ 500,000 PC PC $ 500,000 PC PC $ 500,000 PC $ 1,500,000 MR $ 250,000 MR MR $ 350,000 MR MR $ 350,000 MR $ 950,000 MM $ 350,000 MM MM MM MM MM $ 350,000
243
PAGE 255 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering *DV7D[HV ()
Construction 3URSRVLWLRQ&

Contingencies 0HDVXUH5

General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
Since 2018 the City has completed an annual street rehabilitation project as part of its overall Street Rehabilitation Program. The goal of the Council-adopted Pavement Management Plan is to move the City to a maintenance-only footing by 2032. The project helps improve resident and pedestrian safety by improving the condition of the streets. The most recent street rehabilitation project (completed Spring 2025) completed two fiscal years worth of project cycles in one project. Staff is proposing returning to the completion of one fiscal years worth of work in FY 25-26. This project will be partially funded by approximately $1.97 million in re-appropriated funding with approximately $2 million in new funds, and will focus primarily on re-paving portions of Huntington Drive. $ 2,178,647
$ 120,000 $ 625,090
$ 3,325,000 $ 500,000
$ 333,737 $ 250,000
$ 350,000
$ 125,000 $ 3,903,737
$ 3,903,737
Ongoing FY 25-26
Construction Management
Measure M
244
PAGE 256 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 50,000 Ongoing Project/Program
Contractor
$ 50,000 $ 50,000 $ 55,000 $ 55,000 $ 60,000 $ 270,000
CC $ 50,000 CC $ 50,000 CC $ 55,000 CC $ 55,000 CC $ 60,000 CC $ 270,000 $ 0
$ 0
$ 0
$ 0
245
PAGE 257 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
A total of $50,000 in new funds are requested for this project and will be supplemented with a re-appropriation of any unused funds from FY 24-25. In 2019, the City Council approved a program to refresh pavement markings, legends and lane striping, and replace faded street signs at various locations throughout the City. This enables streets not scheduled for rehabilitation to have refreshed striping and signage. Existing painted striping, legends, and marking will be replaced with thermoplastic material, which is longer lasting and more visible in low light and wet conditions. Refreshed striping and markings help improve both traffic safety and overall public safety. Staff is proposing to continue this program into FY 2025-26 and beyond. A cost escalation has been projected for future years given general inflationary trends. $ 50,000 $ 50,000
$ 50,000
$ 50,000
FY 25-26
TDA
246
PAGE 258 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 484,235 Ongoing Project/Program
Contractor
$ 484,235 $ 508,445 $ 533,870 $ 559,260 $ 586,275 $ 2,672,085 CC $ 465,235 CC $ 489,445 CC $ 514,870 CC $ 540,260 CC $ 567,275 CC $ 2,577,085 $ 0
TDA $ 19,000 TDA $ 19,000 TDA $ 19,000 TDA $ 19,000 TDA $ 19,000 TDA $ 95,000 $ 0
$ 0
247
PAGE 259 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
In 2022, the City Council approved a 5-year contract to replace sidewalk, curb and gutter, and driveway approaches on an annual basis. The current sidewalk replacement program has been in place for 3 years, and all previous projects have been completed on-time and within the budget. The annual sidewalk replacement program ensures resident and pedestrian safety by fixing issues such as lifted and/or cracked sidewalks, and also enhances the aesthetic appeal of the City by replacing sidewalks that are aging and in poor condition.

The existing contract provides for a maximum 5% cost increase each fiscal year, which has been budgeted accordingly.
$ 465,235
$ 460,000
$ 24,235
$ 19,000
$ 484,235
$ 484,235
Ongoing FY 25-26
TDA
248
PAGE 260 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 50,000 Ongoing Project/Program
Contractor
$ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000
CC $ 50,000 CC $ 50,000 CC $ 50,000 CC $ 50,000 CC $ 50,000 CC $ 250,000 $ 0
$ 0
$ 0
$ 0
249
PAGE 261 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
As part of the City's existing contract with Mariposa Tree Management for tree maintenance, up to 50 trees are planted at various locations at Lacy Park and/or the public right-of-way each year. These trees either replace trees that have fallen or been removed, or fill vacant planting locations where there are currently no trees. As the City currently has the Tree City USA distinction, these funds will be used to proactively plant trees in appropriate locations and replenish the City's urban forest. Staff is requesting $50,000 for this program for FY 25-26 to help maintain the City's robust urban forest. $ 50,000 $ 50,000
$ 50,000
$ 50,000
FY 25-26
TDA
250
PAGE 262 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 100,000 Ongoing Project/Program
Contractor
$ 100,000 $ 550,000 $ 120,000 $ 600,000 $ 140,000 $ 1,510,000 CC $ 100,000 CC $ 462,500 CC $ 120,000 CC $ 512,500 CC $ 140,000 CC $ 1,335,000 $ 0
PA PA $ 87,500 PA PA $ 87,500 PA PA $ 175,000
$ 0
$ 0
251
PAGE 263 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
Costs for this project for FY 25-26 include $100,000 in new funding for design work for the next project cycle. The 2021 Pavement Condition report identified a total of twenty (20) alleys and seven (7) parking lots in the City. Of these, the vast majority were classified as "poor" or "very poor" quality, according to Pavement Condition Index (PCI) standards. These alleys and parking lots will require full reconstruction, which will be a process that lasts several years. The City will plan to replace alleys and parking lots on a biennial basis, years alternating between design and construction. The City is expecting to move into the construction phase of the FY 24-25 project later this fiscal year. This project will include the rehabilitation of the alley near San Marino High School and the two City-owned parking lots on Huntington Drive and Sierra Madre Blvd. As this program alternates each year between design and construction, funds for FY 25-26 will be designated for the design of the next cycle of the project, to be constructed in FY 26-27. $ 100,000
$ 100,000
$ 100,000
$ 100,000
FY 25-26
TDA
252
PAGE 264 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Citywide Traffic Improvements
Implement traffic improvements citywide in keeping with City Council Priority Initiatives Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 150,000 Ongoing Project/Program
Contractor
$ 150,000 $ 0 $ 0 $ 0 $ 0 $ 150,000
CC $ 150,000 CC CC CC CC CC $ 150,000
$ 0
$ 0
$ 0
$ 0
253
PAGE 265 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
Beginning in FY 23-24, the City Council appropriated funds for a Traffic Improvements Priority Initiative to help improve traffic and pedestrian safety throughout the City. To this point, the Public Works Department has utilized these funds to perform various traffic improvements, including additional signs and striping in school zones, installation of compliant pedestrian and traffic signage in various areas, and purchase of solar-powered speed radar signs. The Department is requesting a total of $150,000 for the continuation of this program in order to perform further improvements, which will assist in implementing the City Council's priority initiative as well as improving public safety. $ 150,000 $ 150,000
$ 150,000
$ 150,000
FY 25-26
TDA
254
PAGE 266 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Lacy Park Playground Management Program
Phased replacement of playground equipment to improve long-term safety and increase accessibility
Lacy Park
Parks and Public Works Amber Shah Parks and Grounds
$ 300,000 Ongoing Project/Program
Contractor
$ 300,000 $ 350,000 $ 150,000 $ 0 $ 0 $ 800,000
CC $ 300,000 CC $ 350,000 CC $ 150,000 CC CC CC $ 800,000 $ 0
$ 0
$ 0
$ 0
255
PAGE 267 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The existing play structures at the Lacy Park playground are over 10 years old and showing signs of age. In 2023, the City formed a subcommittee comprised of members of both the Public Safety and Recreation Commissions ito evaluate options for the playground. A playground safety audit was also conducted to determine if repairs are feasible without a full reconstruction.

Based on the results of the audit and discussion with the Playground Committee, a multi-year phased replacement of the playground was approved by the City Council in October 2024, with FY 24-25 funds (including a generous donation from the Paul Elieff Memorial Fund via the Rotary Club of San Marino) to be used for replacement of the ages 5-12 structure and swing set. For FY 25-26, funds will be utilized for replacement of the under-5 structure and the addition of freestanding pieces, in accordance with the multi-year phased plan
$ 300,000
$ 275,000
$ 25,000 $ 300,000
$ 300,000
FY 25-26
Contingencies
256
PAGE 268 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
EOC Electrical Improvements
Upgrades of electrical equipment and circuits in EOC
Emergency Operations Center - City Hall Campus
Parks and Public Works Amber Shah Civic Facilities
$ 50,000 New Project
Contractor
$ 50,000 $ 0 $ 0 $ 0 $ 0 $ 50,000
CC $ 50,000 CC CC $ 0 CC CC CC $ 50,000
$ 0
$ 0
$ 0
$ 0
257
PAGE 269 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The Emergency Operations Center located at the City Hall campus is in need of several modifications to improve the overall functional performance when used to coordinate City services during an emergency event, including upgrades to electrical equipment and circuits. The existing set-up in the EOC has wires hanging from the ceiling, which is not optimal. The City is proposing hiring a contractor to eliminate overhanging wires and consolidate them in a more convenient location while retaining the same functionality, as well as tie in all outlets to ensure complete functionality of the space. This project would eliminate potential hazards while ensuring the EOC is functioning at its highest possible level. $ 50,000
$ 50,000
$ 50,000
$ 50,000
Ongoing FY 24-25
258
PAGE 270 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Trash Capture Filter Program
Installation of trash capture filters in City catch basins to improve stormwater quality Citywide
Parks and Public Works Amber Shah Stormwater
$ 150,000 Ongoing Project/Program
Contractor
$ 150,000 $ 0 $ 0 $ 0 $ 0 $ 150,000
MW $ 150,000 MW MW MW MW MW $ 150,000
$ 0
$ 0
$ 0
$ 0
259
PAGE 271 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The installation of storm drain trash capture filters will be phased in over a multi-year period, and is proposed to be funded entirely using money from Measure W Safe Clean Water Funds, with no impact to the General Fund. FY 25-26 represents the final year of the program for the installation of trash capture filters in catch basins citywide. This program helps to improve stormwater quality to ensure compliance with regulations from the State Water Board. The City has approximately 39 remaining catch basins that require the installation of a screen to prevent trash and other objects from entering into the storm drain system and polluting the stormwater. Staff anticipates that all catch basins will be fitted with appropriate devices by the end of FY 25-26.
$ 150,000
$ 150,000
$ 150,000
$ 150,000
FY 25-26
Measure W
260
PAGE 272 of 496
Appendices
261
PAGE 273 of 496

THIS PAGE LEFT BLANK INTENTIONALLY
262
PAGE 274 of 496
Legal Requirements and Budget Policies
The City of San Marino Municipal Code Section 02.03.04 I. establishes that the City Manager shall have the power to “prepare, submit and recommend to the Council the annual operating and capital improvements budget.”
The City Manager publishes as a component of the annual budget: (1) a long-range projection for General Fund activities and operations, and (2) a long-range capital improvement program, identifying, at a project level, sources of current and future funding.

All funds utilize the “modified accrual” basis of budgeting. Revenues are recognized when they become measurable and available. Revenues are considered available when they are collectible within the fiscal year or soon enough thereafter (within 60 days following year-end) to pay liabilities of that fiscal year. Expenditures are recognized when an event or transaction is expected to draw upon current spendable resources. Budgets for all but one City fund are adopted on a basis consistent with generally accepted accounting principles (GAAP). The Capital Equipment Fund is a proprietary fund and utilizes the modified accrual basis of budgeting and the accrual basis of accounting.

The City Council approves total budgeted appropriations and any amendments to appropriations throughout the fiscal year. This “appropriated budget” covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

Per City Council policy adopted in May 2018 for the Capital Equipment Fund, this fund must operate on an essentially break-even basis over time and shall recover the full cost of providing services over time. In FY2025-26, the City did not budget for depreciation as this is merely a non-cash transaction to be reported on the City’s ACFR for proper financial reporting purposes.

The City shall employ transfers in from the General Fund and Capital Improvement Projects Fund as necessary to harmonize the cost reimbursement nature of the fund.

Per City Council policy adopted in September 2018 for the Donations to City Fund, the City shall maintain systems of accounting and budgetary monitoring that manage excess balances between fiscal years of donations received by the City. The City Manager shall authorize accumulated excess balances to be carried between fiscal years as an assignment against General Fund fund balance.

Section 02.03.04 H. of the Municipal Code requires the City Manager to “keep the Council advised as to the financial conditions and needs of the City.” During the operating year, the City Manager publishes, no less than quarterly, financial reports adequate to inform the City Council on the financial condition of the City.
263
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Last Updated May 12, 2025
BUDGET CALENDAR: FY 2025-26
Potential FY 2025-26 Priority Initiatives February 12 (W)  Update on FY 2024-25 Priority Initiatives
 Department Head will present to Council new Operational Priority Initiatives  Community engagement between February 13 and February 27 to gain input on additional potential priority initiatives
FY 2024-25 Midyear Review, Five Year Financial Forecast, February 28 (F) FY 2025-26 Projections, and FY 2024-25 CIP status update  Presentation of the FY 2024-25 midyear report, Five Year Financial Forecast (General Fund and CIP), revenue and expenditure projections for FY 2025-26, and updated long term financial projection(s)  Presentation a status update of the FY 2024-25 CIP projects Selection of FY 2025-26 Priority Initiatives March 12 (W)  Council will receive brief (1-2 sentences) summaries of all proposed items  Council will select priority initiatives for the next year  (CIP Presented to Public Safety Commission and Other Commissions/Boards, as appropriate) Capital Improvement Plan (CIP) Presentation March 28 (F)  Detailed discussion with Council related to CIP (equipment and infrastructure at different meetings)  (Draft operational budgets shared with appropriate Commissions/Boards for feedback)  Sewer Rate Study Presentation
Preliminary Operating Budget Study Session April 25 (F)  Departments will present Programs, Goals, and Metrics  Council will offer comment and adjustments
 User Fee Study Presentation (Tentative)
City Manager’s Proposed Budget and Capital Improvement Plan May 30 (F)  Presentation of the proposed budget and CIP
 Adoption of budget by Council
 Proposition 218 Public Hearing for Sewer Rates and User Fees Final Budget & CIP Adoption - Only If Needed June 11 or June 27 (TBD)
264
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Fund Descriptions
Funds are used in governmental accounting to demonstrate accountability for resources that may be restricted for particular purposes. Following are descriptions of the purpose of each of the 31 individual funds appearing in the FY 2025-26 San Marino budget. (The number following the name of each fund corresponds to the number assigned in the City’s accounting system for the fund.)
General Fund Group
General Fund (101) - The General Fund is the principal cost center for the City’s basic services.

Revenues that are not restricted for any particular purpose are accounted for in the General Fund. The primary revenue source for this fund is the collection of property taxes.

Public Safety Fund (103) – This fund is the cost center for Police and Fire Services. The primary revenue source for this fund is the Public Safety Parcel Tax.

Fourth of July Event and San Marino Center Funds (104 & 105) – These funds are separated for the purpose of tracking their rate of cost recovery from fees. They are not officially “enterprise funds”, as the City Council has not designated them as such.

Donations to City Fund (281) – The City receives donations intended for particular programs, mostly Library and Recreation.

American Rescue Plan Fund (245) – This fund is to track revenues received from the Federal Government from the American Rescue Plan Act as well as costs to respond to the COVID-19 pandemic and promote economic recovery.

Workers’ Compensation and General Liability Insurance Funds (595 & 596) – These funds are used to track costs associated with risk management activities.

Special Revenue Funds
Gas Tax Fund (202) – This fund is used to record the receipt and disbursement of gas tax subventions from the State of California. Cities are allocated a share of the revenues derived by the State from taxes on gasoline, which may only be spent on construction, improvement and maintenance of public streets and street engineering services.

Community Development Block Grant (CDBG) Fund (204) – This fund is used to record the receipt and disbursement of CDBG funds from the U.S. Department of Housing and Urban Development. These funds are allocated to cities on a formula basis and must be used for programs and projects that primarily benefit low- and moderate-income people. The City has 265
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used these funds to install handicapped access at various public facilities, to provide housing rehabilitation grants to low- and moderate-income households, and for senior programs.

County Park Prop. A Fund (206) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles which were created by voter approved bond issues under the Safe Neighborhood Parks Proposition in 1992 and 1996 for the development and refurbishment of parks. They are allocated to cities on a formula basis.

Prop. A Transit Fund (207) – This fund is used to record the receipt and disbursement of the ½ cent sales tax approved by the voters in 1982 and 1990. Approximately 25% of the monies generated by the tax are returned to local agencies to be used for public transportation services.

This money funds the Dial-a-ride, recreation, and school crossing guard services.

Drought Education Fund (209) - This fund is used to record the receipt and disbursement of water fines and water conservation education expenditures.

Air Quality Fund (212) - This fund is used to record the receipt and disbursement of funds received from the motor vehicle registration fee collected by the State of California and must be used for programs that reduce motor vehicle emissions. The City has used these funds for the purchase of alternative fuel vehicles and other vehicle emission reduction projects.

Surface Transportation Program, Local (STPL) Fund (213) - This fund is used to record the receipt and disbursement of funds received from the State of California through the Metropolitan Transportation Authority (MTA) and must be used for street improvements on certain major streets within the City.

Transportation Development Act (TDA) Fund (214) - This fund is used to record the receipt and disbursement of funds received from the State of California through MTA and must be used for projects that promote pedestrian uses and bikeways.

Prop. C Transit Fund (215) – This fund is used to record the receipt and disbursement of a portion of the ½ cent sales tax approved by the voters in 1982 and 1990. Approximately 20% of the monies generated by the tax are returned to local agencies to be used for public transportation purposes and maintenance of streets “heavily used by public transit”.

PEG Fees Fund (216) – This fund is used for public education and government access charges that the City’s cable franchise collects. Monies in this fund must be used to purchase equipment related to the production of public education and government access television.

Asset Seizure Fund (217) - This fund is used to record the receipt and disbursement of funds received from assets seized by state and federal courts and awarded to the local law enforcement agencies that lead to the seizure.
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Used Oil Grant Fund (221) – This fund is used to record the receipt and disbursement of funds received from the State of California for programs that reduce the potential for illegal disposal of used oil. The City will use the funds to purchase catch basin screens for its storm drain system.

OTS Grant Fund (223) - This fund is used to record the receipt and disbursement of funds received from the State of California for programs that make California roadways safe for all users. The City will use the funds to improve and streamline traffic collision database systems as well as add programs to deter distracted driving as well as impaired driving due to alcohol and drugs.

California Recycling Grant & Rubberized Pavement Grant Fund (226) - This fund is used to record the receipt and disbursement of funds received from the State of California for programs that promote the recycling of waste materials.

Bodyworn Camera Grant Fund (228) – This fund is used to record the receipt and disbursement of funds received from the United States Department of Justice related to the Supporting Small, Rural, and Tribal Law Enforcement Agency Body-Worn Camera Policy and Implementation Program. This program is to provide funds and technical support for bodyworn cameras to any law enforcement department with 50 or fewer full-time sworn personnel.

Citizens’ Option for Public Safety (COPS) Grant Fund (Supplemental Law Enforcement Services Fund) (233) - This fund is used to record the receipt and disbursement of funds allocated by the State of California and must be used for front line law enforcement expenditures.

Homeland Security Grant Fund (240) - This fund is used to record the receipt and disbursement of funds allocated by the Federal Emergency Management Agency and must be used for front line law enforcement capital expenditures that are approved by the County of Los Angeles.

Los Angeles County Measure R Fund (243) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles through MTA which were created by a voter approved sales tax in 2008. These funds are allocated based on the point of sale and must be used for transportation projects.

Measure W Clean Water Fund (246) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles related to a 2018 voter approved parcel tax that allows for the collection of 2.5 cents per square foot of impermeable area. These funds must be used for stormwater capture projects and programs.
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Los Angeles County Measure M Fund (247) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles through MTA which were created by a voter approved measure in 2016. These funds must be used for transportation projects.

Capital Projects Fund
Capital Projects Fund (394) – This fund is used for investment in capital projects. The Capital Projects Fund relies upon transfers in from the General Fund.

Debt Service Fund
Debt Service Fund (401) – This fund is used to track the debt service activity of the City’s bond and loan liabilities.

Internal Service Fund
Capital Equipment Fund (591) – This fund is used to account for the City’s capitalized equipment. Cost allocations are charged to the operating funds based on the depreciation of the equipment that they use. These allocations are shown as an operating expenditure in the operating departments and revenue in the Capital Equipment Fund. The intention is to accumulate funds equal to the accumulated depreciation of all City-owned capitalized equipment.
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Community Profile
Government: City Council – City Manager
Date of Incorporation: April 25, 1913
City Type: General Law
Area: 3.77 Square Miles
Population: 11,645 as of January 1, 2025
Registered Voters: 9,280, or 80% of City Population
Demographics: 68.9% Asian, 23.0% White, 6.5% Two or more races, 1.6% Other Median Age: 45.2 years
Median household income: $187,633
Owner-occupied housing unit rate: 82.7%
Median Housing Value: $2,000,000+
Types of Structure: 98% single unit
Major Industries: Professional, Scientific, & Technical Services; Health Care & Social Assistance; Finance & Insurance; Arts, Entertainment, & Recreation; Management, Administrative, & Waste Management Services Business Licenses: 3,197 Active Licenses
Parks: Lacy Park
Libraries: Crowell Public Library
Community Centers: San Marino Community Center
Police Services: City-Owned and Operated, 1 Station
Fire Services: City-Owned and Operated, 1 Station
Public Works: 119.5 Lane Miles; 2 Miles Public Alleys; 15 Signalized Intersections; 100 Miles Sidewalk; Approximately 2,300 Street Lights;
Approximately 3,000 Street Signs; 7 Public Parking Lots; 1 Bridge; Approximately 7,800 Street Trees; Approximately 800 Park Trees; 376 Drainage Inlets; 223 Storm Drain Manholes; 1,251 Sewer Manholes; 50.8 Miles Sewer Connection Lines; 65,000 Square Feet Civic Building
Transportation: Local MTA Bus Service; Dial-A-Ride Van Service; Recreational Services Bus Transportation
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History of San Marino
Before European explorations of California by the likes of Cabrillo, Portola and Anza, before the Spanish colonial area, and before the development of the California Mission system, the land now known as the San Gabriel Valley was inhabited by the Tongva indigenous peoples. The Tongva were later to be known as Gabrilenos.

Present-day San Marino was part of the ranch lands San Gabriel Mission Arcangel, originally founded by Spaniards of the Franciscan order in 1771. The grist mill for the Mission, “El Molino Viejo” – built in 1816 and generally referenced today as the Old Mill -- remains a prominent historical site, and has for several years functioned under the sponsorship of the City’s municipal government.

When Mexico achieved independence from Spain in 1821 and assumed general political and military control of Southern California, the Mission system was disassembled and secularization and economic re-ordering followed. While patterns of land and water source ownership were often complicated, the Mexican government encouraged settlements through land grants and concessions to private claimants. The primary portions of San Marino were included in an 1830 land grant to Scotsman Hugo Reid and his wife Victoria, a native Gabrielino. Upon Hugo Reid’s death in 1852, Victoria named her rancho “Rancho Huerta de Cuati,” giving distinction to its produce-farm function.

In 1854, Benjamin D. “Don Benito” Wilson took possession of Mrs. Reid’s rancho. Later, Wilson deeded a portion of his land to his daughter Maria de Jesus. She would marry James de Barth Shorb, who renamed the property San Marino Rancho after his grandfather's plantation in Emmitsburg, Maryland, which in turn had received its name from the Republic of San Marino in Italy.

The Shorbs built a house on the San Marino rancho now occupied by the renowned Huntington Library and Gardens. Henry Huntington purchased the Shorb property in 1903. In 1913 the ranchos of Huntington, Wilson and Patton, together with the subdivided areas of smaller land holdings, such as Stoneman, White, and Rose, incorporated as the City of San Marino. In all, a total of 10 former ranchos are part of the City’s current corporate boundaries.

The first mayor was George S. Patton, Sr. Patton also served as Los Angeles County District Attorney and as the first City Attorney for the City of Pasadena. His son was the famous World War II general and legendary tank commander, “Old Blood and Guts” George S. Patton. 271
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San Marino’s City Seal
In the 1850s, the rancho of James de Barth Shorb was renamed San Marino Rancho, a designation taken from his grandfather's plantation in Maryland, which in turn had received its name from the Republic of San Marino in Italy.

The San Marino Republic was named after a Dalmatian stone-cutter, by the name of Marinus (“of the sea”), who fled from his home on the Dalmatian Island of Rab in 297 AD at the time of a Turkish invasion, and took refuge among the rocky crags of Monte Titano, situated on the Italian peninsula with a view of the Adriatic Sea. In 1085, the Monastery at Mt. Titano canonized Marino and changed his name to San Marino (Saint Marino).

Our high school nickname, "The Titans," captures the life force of Monte Titano.

The San Marino seal contains the three summits of Mt. Titano, upon each of which reposes a tower, fortified with walls built from native rock and capped with a bronze plume, all surrounded by a heart-shaped scroll with two roundels and a lozenge (of unknown significance) at the top.

Underneath the left side is a graceful palm frond and underneath the right side, a branch from an orange tree.
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Summary of Audited Financial Statements – Last Five Years The City’s budget is one of the two most significant financial documents produced during the fiscal year. The budget includes both historical data as well as projections and estimates for the fiscal year not yet completed and the next fiscal year. The City’s audited annual comprehensive financial report comprises the other significant financial document produced during the year. While the financial statements in the annual comprehensive financial report contain only historical financial information, they have been audited by an independent certified public accounting firm in accordance with generally accepted accounting principles.

Following are summaries of three individual financial statements included within the annual audited annual comprehensive financial report. They provide a summary of the City’s financial activity from the past five years.

Statement of Citywide Net Position
The Statement of Net Position is one of the City’s government-wide financial statements. It is designed to provide readers with a broad overview of the City’s finances at a particular point in time (fiscal year-end) in a manner similar to privatesector business. It utilizes full accrual accounting, similar to private enterprises, and includes the value of all of the City’s assets and liabilities, both short-term and longterm, including pension and Other Post- Employment Benefits (OPEB) liabilities. The “bottom line” is the net position of the City – the difference between assets and deferred outflows of resources, and liabilities and deferred inflows of resources. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating.

The five-year trend shows a positive net position for the City gradually improving except for one year. In FY 2019-20, net position decreased $0.5 million as a result of the COVID19 pandemic.

General Fund Balance Sheet
The City’s General Fund accounts for the majority of the City’s financial activity. Similar to the Statement of Net Position, this statement also measures financial position at fiscal year end. However, only short-term assets and liabilities are accounted for in this presentation. The fund balance amount shown in this financial statement is the 273
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difference between assets and liabilities, and is an important measurement indicating both nonspendable assets and resources available for appropriation in future years.

Portions of fund balance are restricted or committed for particular purposes, but the largest portion is unassigned.

The five-year trend shows an increasing amount of assets and unassigned fund balance except for one year. In FY 2019-20, both assets and unassigned fund balance declined as a result of the $5.0 million transfer to the Capital Projects Fund to fund future capital projects.

General Fund “Income Statement”
The Statement of Revenues, Expenditures and Changes in Fund Balance for the General Fund is its “income statement” and measures the change in financial position for the fiscal year. Historical revenue and expenditure performance is perhaps the most important element in budgeting planning – and long range planning. San Marino’s General Fund “income statement” combines the financial activity of eight different individual funds maintained for budgeting purposes into the General Fund for the purposes of the audited financial statements.

The five-year trend shows an excess of revenues over expenditures of between $3.9 million and $4.6 million per year. In FY 2019-20, the $5.0 million transfer to the Capital Projects Fund reduced the General Fund unassigned fund balance to a level equal to 53% of annual revenues. In FY 2020-21, the $2.95 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 55% of annual revenues.

In FY 2021-22, the $2.35 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 53% of annual revenues. In FY 2022-23, the $3.55 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 49% of annual revenues. In FY 2023-24, the $2.05 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 49% of annual revenues.
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FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Audited Audited Audited Audited Audited
Assets:

Cash and Investments $ 38,839,049 $ 39,857,236 $ 41,368,244 $ 40,327,049 $ 40,168,898 Receivables 1,462,453 1,389,816 1,763,100 1,378,606 1,755,259 Capital Assets 192,831,880 193,865,532 195,582,711 203,858,541 205,623,529 All Other 527,654 489,684 1,694,611 1,191,557 1,752,361 Total Assets 233,661,036 235,602,268 240,408,666 246,755,753 249,300,047 Deferred Outflows of Resources:

Deferred Pension-Related Items 7,702,504 8,152,048 8,501,480 18,417,184 18,056,225 Deferred OPEB-Related Items 657,784 2,317,477 2,402,378 2,161,415 2,014,981 Total Deferred Outflows of Resources 8,360,288 10,469,525 10,903,858 20,578,599 20,071,206 Liabilities:

Current Liabilities 3,884,739 3,397,233 5,075,074 7,345,248 4,288,979 Net Pension Liability 32,573,549 35,674,715 22,526,953 41,638,587 44,772,485 OPEB Obligation/Liability 6,310,545 8,020,865 6,983,440 5,863,585 6,941,787 All Other 3,641,761 3,358,991 2,676,819 2,689,771 4,234,559 Total Liabilities 46,410,594 50,451,804 37,262,286 57,537,191 60,237,810 Deferred Inflows of Resources:

Deferred Pension-Related Items 2,347,386 1,854,975 16,859,518 3,166,823 1,811,014 Deferred OPEB-Related Items 630,717 527,306 1,940,512 2,788,933 2,294,962 Total Deferred Inflows of Resources 2,978,103 2,382,281 18,800,030 5,955,756 4,105,976 Net Position:

Net Investment in Capital Assets 192,831,880 193,865,532 195,581,766 202,727,287 204,744,294 Restricted 4,268,833 4,559,427 5,411,318 5,720,908 8,168,361 Unrestricted (4,468,086) (5,187,251) (5,742,876) (4,606,790) (7,885,188) Total Net Position $ 192,632,627 $ 193,237,708 $ 195,250,208 $ 203,841,405 $ 205,027,467 Summary of Citywide Net Position - Last Five Years
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FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23
Audited Audited Audited Audited Audited
Assets:

Cash and Investments $ 16,474,422 $ 16,915,738 $ 18,360,425 $ 19,219,237 $ 19,451,270 Receivables 1,262,404 1,160,928 1,635,455 1,213,962 1,440,556 All Other 97,402 104,708 1,397,727 1,289,936 1,711,530
Total Assets $ 17,834,228 $ 18,181,374 $ 21,393,607 $ 21,723,135 $ 22,603,356 Liabilities:

Current Liabilities $ 2,180,369 $ 1,640,097 $ 3,145,366 $ 4,087,624 $ 2,886,954 Deferred Inflows of Resources - - 27,176 10,888 -
Fund Balances:

Nonspendable 72,443 72,364 307,611 150,135 119,423
Restricted - - 1,359,882 1,004,869 1,568,763
Committed 310,063 304,036 274,377 245,605 321,603
Unassigned 15,271,353 16,164,877 16,279,195 16,224,014 17,706,613 15,653,859 16,541,277 18,221,065 17,624,623 19,716,402
Total Liabilities, Deferred Inflows of
Resources and Fund Balances $ 17,834,228 $ 18,181,374 $ 21,393,607 $ 21,723,135 $ 22,603,356 Summary of General Fund Balance Sheets - Last Five Years 276
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FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
Audited Audited Audited Audited Audited
Revenues $ 28,766,529 $ 29,643,955 $ 30,930,837 $ 33,082,732 $ 36,416,718 Expenditures 24,899,136 25,049,645 26,408,894 29,206,089 31,950,769 3,867,393 4,594,310 4,521,943 3,876,643 4,465,949
Other Financing Sources (Uses)
Total Transfers In 281,184 341,774 - - 342,872
Transfers Out:

Capital Projects (5,000,000) (2,950,000) (2,350,000) (3,550,000) (2,050,000) Debt Service (846,587) (513,729) (513,729) (544,712) (574,737) Capitalized Equipment - (584,937) - (394,945) (246,091)

CDBG - - - - -
County Park Bond - - - - -
Leases - - 21,574 16,572 153,786
Total Other Financing Sources (Uses) (5,565,403) (3,706,892) (2,842,155) (4,473,085) (2,374,170) Net Change in Fund Balances $ (1,698,010) $ 887,418 $ 1,679,788 $ (596,442) $ 2,091,779 Unassigned Fund Balance, End of Year $ 15,271,353 $ 16,164,877 $ 16,279,195 $ 16,224,014 $ 17,706,613 53% 55% 53% 49% 49%
61% 65% 62% 56% 55%
NOTE: For the audited financial statements, eight individual budgetary funds are combined into the General Fund:

General Fund
Public Safety Fund
Fourth of July Event Fund
San Marino Center Fund
Donations Fund
American Rescue Plan Fund
Workers Compensation Fund
General Liability Fund
Summary of General Fund "Income Statements" - Last Five Years Statement of Revenues, Expenditures and Changes in Fund Balance Excess / (Deficiency)
Unassigned Fund Balance as % of Revenue
Unassigned Fund Balance as % of Expenditures
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The Property Tax In San Marino
The Context
San Marino can be considered a “property tax city.” The property tax makes up an average of almost 2/3rds of every dollar collected in the City’s General Fund. This is an exceptionally high ratio of property tax collections to total revenue collections.

The reason is twofold. One, San Marino’s residential and business properties have a high assessed valuation; and, two, the allocation of paid property taxes that is retained by the City,

23.64%, is the third-highest rate of local retention among the 88 cities in Los Angeles County.

History
The property tax in California dates back to the year California became a state: 1850. For the first 60 years, until the turn of the 19th Century, the property tax was a state tax; however, in 1910 the Separation of Sources Act made the property tax a local government revenue source and established the principle of separate revenue sources for state and local governments.

In 1978, Proposition 13 (officially named the People’s Initiative to Limit Property Taxation) was enacted by means of initiative power – causing an amendment to the California Constitution.

Proposition 13 limited the tax rate to 1% of a property’s cash value after rolling back property values to 1975-76 levels. Annual increase in property values is limited to the rate of inflation or 2%, whichever is less.

The property tax is an ad valorem tax. In technical terms, Proposition 13 modified the ad valorem nature of the tax to an acquisition-value property assessment system.

Proposition 13 Consequences
As a result of the adoption of Proposition 13’s passage into law, property tax revenues distributed to local governments were cut by nearly 60%. The unintended consequence of Proposition 13 was a transfer of authority to administer property taxes to Sacramento. The State had to step in to determine how the new 1% rate would now be apportioned among all the local taxing entities in the State. It was determined that local entities would share in the 1% revenue based on their proportionate tax rates in effect preceding the passage of Proposition

13. In the following years the State would revenue share with local governments – an action now known as the “bail out” -- to provide fiscal relief for this dramatic reduction in local 278
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revenues. The bailouts were short-lived, however, when the State began to regularly experience budget shortfalls of their own in the 1990’s.

The property tax remains the largest revenue source in most communities, competing with the sales tax for the top spot. This is not the case in San Marino: the sales tax contributes a small fraction of the City’s revenue base. Moreover, the City’s residential character, together with its limited business zoning, provides few opportunities to increase sales tax revenue for the City.

The City is likely to remain heavily dependent on local property values and property tax revenue in the coming years.

Historical Growth in Collections
The annual increase in property values for properties that do not change hands is limited by Proposition 13 to the rate of inflation or 2%, whichever is less. A summary of the change in San Marino collections (shown below) demonstrates that the growth in collections has been greater than 2% per year. In fact, the average annual growth over the past five audited years is 4.25%.

Growth beyond the 2% annual increase expectation is attributable to new construction (that adds to the existing assessed valuation base) and property sales (that trigger re-assessment of taxable property value to current market value).

Property Tax
as % of
Year Measurement Amount $ % All GF Revenue
Fiscal Year 2015-16 Audited $ 13,253,014 62%
Fiscal Year 2016-17 Audited 13,936,746 683,732 5.16% 63% Fiscal Year 2017-18 Audited 14,703,953 767,207 5.50% 62% Fiscal Year 2018-19 Audited 15,767,853 1,063,900 7.24% 66% Fiscal Year 2019-20 Audited 16,475,820 707,967 4.49% 69% Fiscal Year 2020-21 Audited 17,378,503 902,683 5.48% 69% Fiscal Year 2021-22 Audited 17,945,192 566,689 3.26% 70% Fiscal Year 2022-23 Audited 18,718,893 773,701 4.31% 67% Fiscal Year 2023-24 Audited 19,410,543 691,650 3.69% 68% Fiscal Year 2024-25 Projected 20,150,000 739,457 3.81% 65% Fiscal Year 2025-26 Estimated 20,950,000 800,000 3.97% 67% Prior Year
Growth in Collections Over
Property Tax History
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Property Taxes Retained by the City
Before Proposition 13 became law, California governments set an annual property tax rate (mill rate) each year. The rate could vary each year. After Proposition 13 became law, the three-year average tax levy rate became permanent for each agency. This means that those agencies that assessed a high levy retained the high levy rate, and agencies that set a low levy rate retained the low levy rate.

Because San Marino relies primarily on the property tax to support municipal services, it should come as no surprise that San Marino assessed a high levy prior to Proposition 13. This translates today into a high retention rate for the taxes paid by property owners. With each $1.00 paid by the taxpayer, the City gets back $0.24.

The summary below shows that San Marino has the 3rd highest rate of retention in Los Angeles County.

Attribution is given to Hdl Coren & Cone for much of the historical and contextual property tax information presented herein.

Rank City Retention
1 City of Los Angeles 26.29%
2 City of South Pasadena 24.00%
3 City of San Marino 23.64%
4 City of Pomona 23.35%
5 City of Sierra Madre 21.91%
6 City of Long Beach 21.66%
7 City of Pasadena 21.09%
8 City of Hermosa Beach 20.30%
9 City of Burbank 18.47%
10 City of La Verne 18.16%
Los Angeles County
General Fund Retention of Property Tax Payments
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The Public Safety Parcel Tax
Beginning in 1980, San Marino voters have repeatedly approved a parcel tax for public safety services. The County of Los Angeles refers to the parcel tax as a direct assessment. The parcel tax is non ad valorem, meaning that the tax is based on a per-parcel rate that varies based on city designated zone where the parcel is located -- not on the value of the property. A parcel tax based on property value would violate Proposition 13.

Parcel taxes require two-thirds voter approval. Parcel taxes are less common in cities and more common in school districts and special districts.

Use of Proceeds
For FY 2025-26, parcel tax rates will increase 5% from FY 2024-25 levels. The parcel tax will generate approximately $3.7 million for the operations of the Police and Fire departments. The tax does not fully fund the departments, however; the tax supports approximately 21% of their operating costs. The remaining portion of Police and Fire funding comes from other Police and Fire functional revenues and transfers from the City’s General Fund. The necessary transfer from the General Fund is estimated at $12.8 million.

The accounting records for the parcel tax are kept separate from the General Fund.

Historical Collections
The parcel tax changes from year to year according to the levy rate imposed by the City Council and, to a lesser degree, by the change in the total number of assessed parcels in the City. As shown in the following table, over the past ten years, the parcel tax has funded between 21% and 29% of total Police and Fire operating costs.

Property Tax
as % of
Year Measurement Amount $ % Public Safety Fund
Fiscal Year 2016-17 Audited 3,093,737 26%
Fiscal Year 2017-18 Audited 3,220,338 126,601 4.09% 29% Fiscal Year 2018-19 Audited 3,357,200 136,862 4.25% 29% Fiscal Year 2019-20 Audited 3,431,755 74,555 2.22% 27%
Fiscal Year 2020-21 Audited 3,426,827 (4,928) -0.14% 26% Fiscal Year 2021-22 Audited 3,421,901 (4,926) -0.14% 25% Fiscal Year 2022-23 Audited 3,439,456 17,555 0.51% 23%
Fiscal Year 2023-24 Audited 3,504,665 65,209 1.90% 22%
Fiscal Year 2024-25 Projected 3,528,294 23,629 0.67% 21% Fiscal Year 2025-26 Estimated 3,704,709 176,415 5.00% 21% Prior Year
Public Safety Tax History
Growth in Collections Over
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RESOLUTION NO. R-25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ADOPTING THE

OPERATING AND CAPITAL BUDGET FOR THE FISCAL
YEAR 2025-26 AND APPROPRIATING THE AMOUNTS

SPECIFIED THEREIN FROM THE FUNDS AND FOR THE

PURPOSES INDICATED
WHEREAS, the City Council has received the City Manager’s proposed Operating and Capital Budget for the Fiscal Year 2025-26 beginning on July 1, 2025; and WHEREAS, a copy of the proposed budget was on file in the Office of the City Clerk and at the Public Library for public review; and
WHEREAS, the City Council conducted study sessions on the proposed Budget on February12th, March 12th, March 28th, and April 25th, 2025; and WHEREAS, on May 30th, at a duly noticed City Council meeting, the City Council reviewed and considered the final budget document that was submitted to the City Council by the City Manager.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. That the Operating Budget and Capital Budget for the Fiscal Year 2025- 2026, on file in the Office of the City Clerk of the City of San Marino, incorporated herein by reference, is herewith adopted as amended by the City Council on May 30th, 2025 as the official Operating and Capital Budget for the City of San Marino for the Fiscal Year 2025-2026 beginning July 1, 2025 and the respective amounts specified therein are appropriated for their designated purpose.

SECTION 2. That total estimated revenues, from all funds and sources, are $39,255,311; total proposed expenditures, from all funds and sources, are $47,170,001; and total transfers in/out between funds are $16,045,154.

SECTION 3. That the City Council approves total budgeted appropriations and any amendments throughout the fiscal year. This appropriated budget covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

SECTION 4. That the City Clerk shall certify to the adoption of this Resolution. 282
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CITY OF SAN MARINO RESOLUTION NO. R-25-XX

PAGE TWO
PASSED, APPROVED AND ADOPTED this 30th day of May, 2025. ________________________________

GRETCHEN SHEPHERD ROMEY
MAYOR
ATTEST:
__________________________

ALISON WALKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, ALISON WALKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-25-XX was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 30th day of May 2025, and the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
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RESOLUTION NO. R-25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ESTABLISHING THE

APPROPRIATIONS LIMIT AND APPROPRIATIONS
SUBJECT TO LIMITATION FOR FISCAL YEAR 2025-26
WHEREAS, Article XIII-B of the California State Constitution requires that each entity of government determine and adopt an Appropriations Limit for each fiscal year; and
WHEREAS, Proposition 111 requires a recorded vote of the City Council regarding which of the annual adjustment factors have been selected each year, and WHEREAS, the local voters of San Marino have approved an increase in the City’s appropriations limit consistent with the maximum projected aggregate collection authorized by the levy of the Public Safety Parcel Tax, in accordance with Section 12 of Ordinance No. O-24-1412.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. The annual adjustment factors used in the calculation of the Fiscal Year 2025-26 Appropriations Limit are the County population change of 0.30% and the change in California Per Capita Personal Income of 6.44%.

SECTION 2. The FY 2025-26 Appropriations Limit for the City of San Marino for the Fiscal Year 2025-26 is hereby determined to be $36,633,108 in accordance with calculations contained in Exhibit A hereto.

SECTION 3. Appropriations designated in the Fiscal Year 2025-26 Proposed Budget that are subject to the limit total $30,578,202, representing an amount that is 83% of the limit.

PASSED, APPROVED AND ADOPTED this 30th day of May, 2025. _______________________________

GRETCHEN SHEPHERD ROMEY
MAYOR
ATTEST:
__________________________

ALISON WALKER,

CITY CLERK
284
PAGE 296 of 496
CITY OF SAN MARINO RESOLUTION NO. R-25-XX

PAGE TWO

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
285
PAGE 297 of 496

EXHIBIT A
2024-25 Base Limit: $ 30,844,936
2025-26 Change in CA Per Capita Income 6.44%
2025-26 Change in LA County Population: 0.30%
2025-26 Combined Adjustment Factor 1.0675
2025-26 Limit Before Voter Approved Override $ 32,928,399 2025-26 Voter Approved Override - Public Safety Parcel Tax $ 3,704,709 2025-26 Appropriations Limit $ 36,633,108
2025-26 Amount Subject to Appropriations Limit $ 30,578,202 2025-26 Percentage of San Marino Appropriations Subject to Limit 83% City of San Marino
Fiscal Year 2025-26
Gann Appropriations Limit Calculation
286
PAGE 298 of 496

EXHIBIT B
Implications of the Gann Appropriations Limit
In November 1979, California voters followed up the tax limitations of 1978’s Proposition 13 with an amendment to the State Constitution to limit the growth of government spending. A voter initiative, Proposition 4, was passed into law in 1979 and later amended by Proposition 111 in 1990. This spending limit, commonly known as the “Gann Limit,” was named after Proposition 4’s sponsor Paul Gann, appears in the state Constitution as Article XIIIB. The Gann Limit creates a restriction on the amount of tax proceeds that a government agency may receive and appropriate in any one year.

The limit is based on actual appropriations from the 1986-87 base year. Increases to the limit are allowed each year based on specified growth factors. Inflationary adjustments are based on changes in California per capita personal income or the change in nonresidential assessed valuation. Population adjustments are based on changes in the population of the City or Los Angeles County.

Since 1980, San Marino voters have approved a public safety parcel tax for public safety services and, at the same time, have approved an override of the City’s appropriations limit for this parcel tax revenue, to increase the limit by the amount of the annual parcel tax levy.

The City of San Marino’s FY 2025-26 Appropriations Limit was adopted by resolution on May 30, 2025 as required by the California Government Code. The City’s FY 2025-26 appropriations limit is $36,633,108 and its appropriations subject to limitation is $30,578,202. The appropriations margin, the difference between the limit and the appropriations subject to limitation, is therefore $6,054,906, and appropriations subject to limitation are 83% of the limit.

For the past five fiscal years, appropriations subject to limitation have ranged between 65% and 83% of the legal limit. The FY 2025-26 limit is within this same range, indicating that the legal limit has been increasing at a pace roughly in line with the growth in appropriations subject to limitation.

For five of the past six years, the population factor for the City has been negative. In years where there are negative population factors, the limit each year will grow by less than the annual inflation rate, which may result in a decrease in the City’s appropriations margin in future years.
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Fee # Fee Description Effective July 1, 2025 - July 12, 2025 Effective July 13, 2025 S-001 MAJOR CONDITIONAL USE PERMIT
$3,235 per application

plus surety bond to ensure performance

plus penalty fee equal to 5% of valuation or $2,500, whichever is greater
$3,720 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-002 MINOR CONDITIONAL USE PERMIT
$1,525 per application

plus surety bond to ensure performance

plus penalty fee equal to 5% of valuation or $2,500, whichever is greater
$1,530 per application

plus surety bond to ensure performance

plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-003 MAJOR VARIANCE REVIEW
$2,615 per application

plus surety bond to ensure performance

plus penalty fee equal to 5% of valuation or $2,500, whichever is greater
$3,820 per application

plus surety bond to ensure performance

plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-004 MINOR VARIANCE REVIEW
$1,345 per application

plus surety bond to ensure performance

plus penalty fee equal to 5% of valuation or $2,500, whichever is greater
$1,485 per application

plus surety bond to ensure performance

plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-005 MINOR EXCEPTION REVIEW $170 per application $535 per application S-006 MAJOR DESIGN REVIEW
$865 per application

plus penalty fee equal to 5% of valuation or $2,500, whichever is greater

Addition - $1,600 per application

New Second Story - $2,095 per application

New Construction - $3,820 per application

plus penalty fee equal to 5% of valuation or $2,500, whichever is greater

S-007 MINOR DESIGN REVIEW
$585 per application

plus penalty fee equal to 5% of valuation or $2,500, whichever is greater
$805 per application

plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-008 ADMINISTRATIVE DESIGN REVIEW $305 per application $325 per application S-008A ACCESSORY DWELLING UNIT PERMIT $45 per application $0 per application through June 30, 2026 S-008B PRELIMINARY ZONING CLEARANCE $60 per application $145 per application S-009 MAJOR PLOT PLAN $240 per application $290 per application S-010 MINOR PLOT PLAN $100 per application $120 per application S-011 ENVIRONMENTAL NEGATIVE DECLARATION $865 per application $1,155 per application S-012 ENVIRONMENTAL IMPACT REPORT REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-013 TENTATIVE MAP REVIEW
3-4 lots - $2,935 per map plus $2,000 deposit with charges to recover actual costs for City Engineer
5+ lots - $5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs Plus surety bond equal to the cost of work to be done
3-4 lots - $3,650 per map plus $3,000 deposit with charges to recover actual costs for City Engineer
5+ lots - $7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs
Plus surety bond equal to the cost of work to be done
S-014 LOT SPLIT REVIEW
$2,935 per application plus $2,000 deposit with charges to recover actual costs for City Engineer

Plus surety bond equal to the cost of work to be done
SB9 - $1,740 per application plus $3,000 deposit with charges to recover actual costs for City Engineer
Standard - $3,650 per application plus $3,000 deposit with charges to recover actual costs for City Engineer
Plus surety bond equal to the cost of work to be done
S-015 LOT LINE ADJUSTMENT/LOT MERGER
$320 per application plus $2,000 deposit with charges to recover actual costs for City Engineer

$410 per application plus $3,000 deposit with charges to recover actual costs for City Engineer

S-016 REVERSION TO ACREAGE REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-017 AMENDED MAP REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-018 CITY BOUNDARY CHANGE REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-019 ANNEXATION REQUEST REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$15,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-020 SPHERE OF INFLUENCE AMENDMENT REV.
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-021 SPECIFIC PLAN REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$15,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-022 SPECIFIC PLAN AMENDMENT REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-023 GENERAL PLAN AMENDMENT REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$15,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-024 CHANGE OF ZONE REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-025 MODIFICATION TO COND. USE PERMIT $1,030 per application $1,200 per application S-026 MODIFICATION TO VARIANCE $1,030 per application $1,200 per application S-027 MODIFICATION TO PC/DRC DESIGN REV. $190 per application $520 per application S-028 MODIFICATION TO ADMIN DESIGN REVIEW $120 per application $145 per application S-029 PARKING REVIEW $470 per application $590 per application S-030 PAVING PERMIT
$470 per application Residential - $165 per application

Commercial - $630 per application
S-030A PLANNING FENCE PERMIT None $165 per application
City of San Marino
Schedule of Fees for Service - Fiscal Year 2025-26
Community Development:
289
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Fee # Fee Description Effective July 1, 2025 - July 12, 2025 Effective July 13, 2025 City of San Marino
Schedule of Fees for Service - Fiscal Year 2025-26
S-032 TEMPORARY USE PERMIT $170 per application $250 per application S-033 SIDEWALK DINING PERMIT $310 per application $310 per application S-035 DUMPSTER ENCROACHMENT PERMIT $105 per application $105 per application S-036 TREE REMOVAL PERMIT - PRIVATE
$415 per application $565 per application

Plus penalties per the City's Tree Preservation Ordinance.

S-038 BUILDING RELOCATION REVIEW
$2,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

This fee is removed from the fee schedule effective July 13, 2025 S-039 RESIDENTIAL CERT. OF COMPLIANCE $70 per application $85 per application S-040 TITLE COMPANY ZONING LETTER $40 per letter $50 per letter S-041 LEAF BLOWER PERMIT $20 per permit $35 per permit
S-043 STUDY REVIEW
Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-044 PLANNING EXTENSION OF TIME $130 per application $290 per application S-045 PUBLIC NOTICE MAILING $70 per mailing $100 per mailing S-045A PROJECT STORY POLE/ON-SITE NOTICING
Story Poles - $1,000 deposit

On-Site Poster - $75 per poster
Story Poles - $1,000 deposit

On-Site Poster - $75 per poster
S-046 APPEAL TO THE CITY COUNCIL $905 per appeal $1,090 per appeal S-047 APPEAL TO THE PLANNING COMMISSION $905 per appeal $1,610 per appeal S-048 APPEAL TO THE DESIGN REVIEW COMM. $680 per appeal $830 per appeal S-049 APPEAL OF PRIVATE TREE REMOVAL PRMT $545 per appeal $610 per appeal S-050 WINDOW/ROOF MAT'L CHANGE ADMIN REV $60 per application $70 per application S-051 WINDOW CHANGE ADMIN REVIEW $60 per application $110 per application S-052 PARKWAY LANDSCAPE PLAN ADMIN REVIEW $70 per application $75 per application S-053 WIRELESS COMMUNICATION ADMIN REV $40 per application $465 per application S-053A UNINHABITED PROPERTY REGISTRATION $125 per parcel $125 per parcel S-053B CHICKEN COOP REVIEW None $45 per application
S-053C CERT. OF APPROPRIATENESS - DIRECTOR None $1,595 per application S-053D CERT. OF APPROPRIATE/ECON HARDSHIP None $2,510 per application S-053E MILLS ACT REVIEW None $3,200 per application
S-053F SB9 ANNUAL INSPECTION None $330 per inspection
S-053G MULTI-FAMILY/MIXED USE BLDG REVIEW None $3,895 per application S-053H PLANNING COMMISSION DETERMINATION None $1,305 per application S-053I DENSITY BONUS REVIEW None $1,525 per application S-054 COPY OF CITY MAP
$17 plus actual copy costs $17 plus actual copy costs

This fee is limited by the Public Records Act.

S-056 GENERAL PLAN MAINTENANCE 7% of all Building/Plumbing/Mechanical/Electrical permit fees 9.5% of all Building/Plumbing/Mechanical/Electrical permit fees S-056A COM DEV TECHNOLOGY SURCHARGE 7% of all Building/Plumbing/Mechanical/Electrical permit fees 7% of all Building/Plumbing/Mechanical/Electrical permit fees S-056B ADMINISTRATIVE FINE
Infraction Under Government Code section 36900(b):

First violation - not exceed to $100
Second violation of same ordinance - not to exceed $200 within one year
Each additional violation of same ordinance - not to exceed $500 within one year
Violation of local building and safety codes:

First violation - not exceed to $130
Second violation of same ordinance - not to exceed $700 within one year
Each additional violation of same ordinance - not to exceed $1,300 within one year
Second violation of same ordinance - not to exceed $200 within one year
Each additional violation of same ordinance - not to exceed $500 within one year
Infraction Under Government Code section 36900(b):

First violation - not exceed to $100
Second violation of same ordinance - not to exceed $200 within one year Each additional violation of same ordinance - not to exceed $500 within one year
Violation of local building and safety codes:

First violation - not exceed to $130
Second violation of same ordinance - not to exceed $700 within one year Each additional violation of same ordinance - not to exceed $1,300 within one year
Second violation of same ordinance - not to exceed $200 within one year Each additional violation of same ordinance - not to exceed $500 within one year
S-057 BUILDING PLAN CHECK/INSPECTION
Charge 90% of the LA County fees. Charge 85% of the LA County Building and Grading fees.

LA County currently has an expedited plan check fee that is an additional 50% of the standard plan check fee.

S-058 CERTIFICATE OF OCCUPANCY
Building - $115 per application

Fire - $140 per application
Building - $180 per application

Fire - $175 per application
S-059 SPECIAL PERMIT INVESTIGATION $195 per investigation $240 per investigation S-100 FIRE PLAN REVIEW
Residential - $240 per plan

Commercial - $325 per plan

Each type of fire protection plan is charged separately.

Residential - $240 per plan

Commercial - $325 per plan

Each type of fire protection plan is charged separately.

S-101 FIRE INSPECTION
Residential - $240 per plan

Commercial - $325 per plan

Each type of fire protection plan is charged separately. $160 per permit
S-102 FIRE RE-INSPECTION $145 per re-inspection $80 per re-inspection S-103 FIRE FLOW TEST WITNESS $240 per test $170 per test S-145 NEW BUSINESS REGULATION PROCESS.

In Town Business - $100 per application

Out of Town Business - $25 application

Business Sticker - $1 each

Appeal to the City Council of City Manager Business License decision - $50

Duplicate Business License - $10
In Town Business - $220 per application

Out of Town Business - $30 application

Business Sticker - $1 each

Appeal to the City Council of City Manager Business License decision - $50

Duplicate Business License - $10
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Fee # Fee Description Effective July 1, 2025 - July 12, 2025 Effective July 13, 2025 City of San Marino
Schedule of Fees for Service - Fiscal Year 2025-26
S-146 RENEW BUSINESS REGULATION PROCESS
$15 per renewal

$1 per business sticker

Appeal to the City Council of City Manager Business License decision - $50

Duplicate Business License - $10
$40 per renewal

$1 per business sticker

Appeal to the City Council of City Manager Business License decision - $50

Duplicate Business License - $10
S-147 BUSINESS LICENSE CHANGE OF ADDRESS $8 per application This fee is removed from the fee schedule effective July 13, 2025 S-150 GARAGE SALE PERMIT $8 per permit $30 per permit
S-160
BUSUNESS LICENSE: WHOLESALE/RETAIL SALES - EATING

ESTABLISHMENTS OR PROFESSIONAL SERVICES
4 or fewer employees - $50.00 per year
5 - 10 employees - $75.00 per year
11 - 20 employees - $100.00 per year
21 - 30 employees - $150.00 per year
31 or more employees - $200.00 per year
4 or fewer employees - $50.00 per year
5 - 10 employees - $75.00 per year
11 - 20 employees - $100.00 per year
21 - 30 employees - $150.00 per year
31 or more employees - $200.00 per year
S-161 BUSINESS LICENSE: CONTRACTORS
Building - "A" "B" - $200.00 per year
Electrical - "C10" - $200.00 per year
Landscape - "C27" - $100.00 per year
Painting - "C33" - $100.00 per year
Plumbing - "C36" - $200.00 per year
Classifications - "C15, 17, 55, 61" - $100.00 per year
All Other Classifications - $200.00 per year
Vehicle Fees: Required for any vehicle used to conduct
business in San Marino
2 vehicles (up to 4 with Worker Compensation Policy) - No Extra Charge
Each Additional Vehicle - $25.00 each
Building - "A" "B" - $200.00 per year
Electrical - "C10" - $200.00 per year
Landscape - "C27" - $100.00 per year
Painting - "C33" - $100.00 per year
Plumbing - "C36" - $200.00 per year
Classifications - "C15, 17, 55, 61" - $100.00 per year
All Other Classifications - $200.00 per year
Vehicle Fees: Required for any vehicle used to conduct business in San Marino
2 vehicles (up to 4 with Worker Compensation Policy) - No Extra Charge Each Additional Vehicle - $25.00 each
S-162 BUSINESS LICENSE: SPECIAL CATEGORIES
Gardeners (owner and 1 vehicle) - $35.00 per year
Each additional employee/vehicle - $25.00 per year .

Estate Sales/Auction Companies - $100.00 per day
Pest Control (4 vehicles) - $100.00 per year
Transport for Hire (excluding taxicab service) - $100.00 per year Taxicab Service - $12.00 per vehicle operating at a city taxi stand Refuse Collection - $250, plus wheeled vehicle fee
Theater - $250.00 per year
Video/Vending Machine - $5.00 per machine per year
Fortune Teller - $50.00 per year
Home Occupation - $50.00 per year
Handyman (less than $500/job, 1 vehicle) - $50.00 per year Pawn Broker - $400.00 per year
Pool Cleaning (1 vehicle) - $50.00 per year
Special Advertising - $50.00 per year
S-163 BUSINESS LICENSE: WHEELED VEHICLES (Delivery/Trucking) 1 vehicle - $50.00 per year
2-3 vehicles - $100.00 per year
4-6 vehicles - $150.00 per year
7-10 vehicles - $200.00 per year
More than 10 vehicles - $250.00 per year
Vehicle stickers are required for each vehicle to be used in the City of San Marino.
1 vehicle - $50.00 per year
2-3 vehicles - $100.00 per year
4-6 vehicles - $150.00 per year
7-10 vehicles - $200.00 per year
More than 10 vehicles - $250.00 per year
Vehicle stickers are required for each vehicle to be used in the City of San Marino.

S-164 ENVIRONMENTAL PLAN CHECK $160 per application Included as part of S-011 S-069 POLICE FALSE ALARM RESPONSE
Burglary Alarm:

First three responses in a calendar year - No Charge
Fourth response - $100 Fifth response - $250
Sixth and subsequent responses - $500
Robbery Alarm:

First three responses in a calendar year - No Charge
Fourth response - $200 Fifth response - $500
Sixth and subsequent responses - $1,000
This fee is removed from the fee schedule effective July 13, 2025 S-070 POLICE ALARM PERMIT - NEW
$15 per permit

Submitted after January 31 - additional $100 penalty
$15 per permit

Submitted after January 31 - additional $100 penalty
S-071 POLICE ALARM PERMIT - RENEWAL
$15 per permit

Second Year with no False Alarms in previous year - No Charge

More than 60 days late - additional $100 penalty
$30 per permit

More than 60 days late - additional $100 penalty
S-072 OVERNIGHT PARKING PERMIT
One Night - $5

Long Term - $50
One Night - $5

Long Term - $155
S-089A BUS/VAN/VALET PARKING PERMIT $190 per permit $355 per application S-074 VEHICLE IMPOUND/RELEASE
DUI/Arrestable Offense - $190 per vehicle

Other - $150 per vehicle
DUI/Arrestable Offense - $240 per vehicle

Other - $195 per vehicle
S-074A SCOOTER IMPOUND RELEASE $135 per scooter $165 per scooter S-075 VEHICLE VERIFICATION SERVICE $35 per vehicle $40 per vehicle S-076 CITATION SIGN-OFF SERVICE
Resident or SMPD issued citation - No Charge

Non-Resident or non-SMPD issued citation - $35 per citation Resident or SMPD issued citation - No Charge

Non-Resident or non-SMPD issued citation - $40 per citation S-077 AUTO REPOSSESSION PROCESSING
$15 per vehicle

Fee is set by State law.
$15 per vehicle

Fee is set by State law.

S-078 POLICE HOUSE WATCH $5 per day $5 per day
Police:
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Fee # Fee Description Effective July 1, 2025 - July 12, 2025 Effective July 13, 2025 City of San Marino
Schedule of Fees for Service - Fiscal Year 2025-26
S-079 CONCEALED WEAPON PERMIT
Fee is set by R-23-03:

New Application - $25
Renewal Application - $25
Amended Application - $10
LiveScan Fee at New Application - $113 ($93 DOJ Fee + $20 SMPD Roll Fee)
LiveScan Fee at Renewal Application - $72 ($52 DOJ Fee + $20 SMPD Roll Fee)
Psychological Exam at New Application -$150
Psychological Exam at Renewal Application -$0 ($150 if
required)
Processing Fee - $228.42 (3 Hours of Detective Time
($76.14/per Hour))
20% of the license fee is collected upon filing of the initial application and is non-refundable. The balance of the fee is collected on issuance of the license.

Local fees may increased by a Consumer Price Index (CPI) escalator. Fees charged or set by Department of Justice (DOJ) increase based on determinations by the DOJ.

New Application/Processing - $1,375
Renewal Application - $25
Amended Application - $10
Psychological Exam: New - $400 Renewal - $400 if required Live Scan - $15 plus DOJ Fees
50% of the license fee is collected upon filing of the initial application and is non-refundable. The balance of the fee is collected on issuance of the license.

S-080 DUI EMERGENCY RESPONSE
Actual costs incurred for all responding personnel up to $12,000.

Actual costs incurred for all responding personnel up to $12,000 per the terms of Government Code section 53150.

S-081 POLICE CLEARANCE LETTER $80 per application $105 per application S-084 FIREARMS DEALER PERMIT
Annual Fee - $255 per application plus any Department of Justice fees
See S-087 for application fee plus any Department of Justice fees S-085 FORTUNETELLER PERMIT
Annual Fee - $255 per application plus any Department of Justice fees
See S-087 for application fee plus any Department of Justice fees S-086 MASSAGE THERAPIST PERMIT $145 per application plus any Department of Justice fees See S-087 for application fee plus any Department of Justice fees S-087 POLICE BUSINESS BACKGROUND PERMIT $325 per application plus any Department of Justice fees $450 per application plus any Department of Justice fees S-088 REMOVAL OF ILLEGAL SIGN $35 per sign $105 per sign S-089 SPECIAL EVENT/PARADE PERMIT
Based on a review by staff, an estimate of the fee will be determined.

Block Party - $125 per permit

Other - $1,635 per application
S-090 SPECIAL EVENT STANDBY SERVICE
Actual cost of the employee, minimum 4 hours Police: $190 per hour (4 hour minimum) S-091 SPECIAL POLICE RESP-UNLAWFUL GATHER
Charge the fully allocated hourly rate for all responding personnel plus any outside costs.

Charge the fully allocated hourly rate for all responding personnel plus any outside costs.

S-092 BOOKING SERVICE $785 per booking $950 per booking S-093 ANIMAL REGULATION
One year dog license: Spayed/Neutered - $25 NonSpayed/Neutered - $60

Dog License Late Payment Penalty - $25

Lost Dog License Tag - $25

1st impound - $38

2nd impound - $88

3rd and subsequent impounds - $193

Cats - $14
The Animal Regulation fees are imposed by Pasadena Humane Society.

Refer to the Pasadena Humane Society fee schedule.

S-094 FINGERPRINTING ON REQUEST $20 per person $22 per person plus any Department of Justice fees S-095 POLICE REPORT COPY
Non-Public Records Act Request - $20

Public Records Act Request:

First five pages - No Charge

Each additional page - $0.20 per page
Non-Public Records Act Request - $20

Public Records Act Request:

First five pages - No Charge

Each additional page - $0.20 per page
S-096 POLICE PHOTOGRAPH/DISK COPY $5 per photo/disc $5 per photo/disk S-097 DOCUMENT SUBPEONA
Fees are set by the Courts:

$6 per 15 minutes plus $0.10 per page

Fees are set by the Courts:

$6 per 15 minutes plus $0.10 per page

S-098 CIVIL SUBPEONA
Per Government Code, section 68096.1(b):

$150 per officer per day

Per Government Code, section 68096.1(b):

$275 per officer per day

S-099 CRIME ANALYSIS RESEARCH/FILE CREATE
Deposit determined by staff with charges at the fully allocated hourly rate for all personnel involved plus any outside costs.

Deposit determined by staff with charges at the fully allocated hourly rate for all personnel involved plus any outside costs.

S-114 BICYCLE REGISTRATION
Per State Vehicle Code, Section 39004:

New - $4

Transfer - $2

Replacement - $2

Renewal - $2
This fee is removed from the fee schedule effective July 13, 2025 S-104 TENT FIRE INSPECTION $345 per permit $435 per permit S-105 MOTOR VEH FUEL DISP STA FIRE REV
Charge actual contract costs Charge the fully allocated hourly rates for all staff involved plus any outside costs.

S-106 SPECIAL FIRE EQUIPMENT INSP/APPROVE
Charge the fully allocated hourly rates for all staff involved plus any outside costs.

Charge the fully allocated hourly rates for all staff involved plus any outside costs.

S-106A FIREWORKS DISPLAY REVIEW/INSPECTION $585 per permit $875 per permit S-107 ENGINE COMPANY 3RD BUSINESS INSPECT $230 per third and subsequent inspections $435 per third and subsequent inspections Fire:
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Fee # Fee Description Effective July 1, 2025 - July 12, 2025 Effective July 13, 2025 City of San Marino
Schedule of Fees for Service - Fiscal Year 2025-26
S-108 FIRE FALSE ALARM RESPONSE
First two responses in a calendar year - No Charge

Third response - $150

Fourth and subsequent responses - $300
First two responses in a calendar year - No Charge

Third response - $185

Fourth and subsequent responses - $370
S-109 NEGLIGENT INCIDENT FIRE RESPONSE
Actual costs incurred for all responding personnel Charge the fully allocated hourly rates for all staff involved plus any outside costs.

S-110 HAZARD/WEED ABATEMENT
Charge the actual cost of clearing the lot plus $235 per hour for re-inspections due to non-compliance.

Charge the actual cost of clearing the lot plus $275 per half hour for reinspections due to non-compliance.

S-111 FIRE INVESTIGATION
If the cause of the fire is determined to be arson and the responsible person can be identified, then charge the full costs of the response and the investigation.

If the cause of the fire is determined to be arson and the responsible person can be identified, then charge the full costs of the response and the investigation based on the fully allocated hourly rates for all staff involved plus any outside costs.

S-112 EMERGENCY MEDICAL TRANSPORT - RESIDENT
Charge the rates used by Los Angeles County.

In addition, charge the following fees:

No Transport Service at Scene - $100

Special Charges including specialized services, consumable supplies, and drugs and medication at cost.

Charge the rates used by Los Angeles County.

In addition, charge the following fees:

No Transport Service at Scene - $100

Special Charges including specialized services, consumable supplies, and drugs and medication at cost.

S-112A EMERGENCY MEDICAL TRANSPORT - NON-RESIDENT
Charge rates used by Los Angeles County, in addition:

No Transport Service at Scene - $100 Non Resident Surcharge - $200
Special Charges including specialized services, consumable supplies, and drugs and medication at cost.

Residents charged by outside agencies for services rendered within the City of San Marino may submit a copy of their bill to the SMFD. SMFD will make every effort to ensure residents are treated in a manner consistent with the City of San Marino Fire Department.

Charge rates used by Los Angeles County, in addition:

No Transport Service at Scene - $100 Non Resident Surcharge - $200 Special Charges including specialized services, consumable supplies, and drugs and medication at cost.

S-113 EMERGENCY INCIDENT REPORT COPY
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge

Each additional page - $0.20 per page
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge

Each additional page - $0.20 per page
S-166 SPECIAL EVENT STANDBY SERVICE
Actual cost of the employee, minimum 4 hours Movies - $120 per hour (8 hour minimum) Other - $120 per hour (4 hour minimum)
S-115 YOUTH SERVICES See Resolution No. R-23-25 See Appendix C for Cost Recovery and Fee Detail S-116 ADULT SERVICES See Resolution No. R-23-25 See Appendix C for Cost Recovery and Fee Detail S-117 COMMUNITY EVENTS See Resolution No. R-23-25 See Appendix C for Cost Recovery and Fee Detail S-118 CONTRACT RECREATION ACTIVITIES See Resolution No. R-23-25 See Appendix C for Cost Recovery and Fee Detail S-119 RECREATION FACILITIES OPS/RENTALS See Resolution No. R-23-25 See Appendix C for Cost Recovery and Fee Detail S-119A SAN MARINO COMMUNITY CENTER RENTALS See Resolution No. R-23-29 See Appendix C for Cost Recovery and Fee Detail S-120 AQUATICS PROGRAMS See Resolution No. R-23-25 Program was ended in FY 2024-25 S-121 LACY PARK RESERVATION PROCESSING
Park Weekend Admission Fee - Non-Resident - $4
Park Group Activity Permit:

Resident - $145
Non-Resident - $290
Sports Activity Permit:

Resident - $85
Non-Resident - $170
Park Group Activity Permit Late Fee - $25
Park Closure Fee - $2,800 per day plus any staff costs and loss of revenue
Park Weekend Admission Fee - Non-Resident - $4
Park Group Activity Permit:

Resident - $145
Non-Resident - $290
Sports Activity Permit:

Resident - $85
Non-Resident - $170
Park Group Activity Permit Late Fee - $25
Park Closure Fee - $2,800 per day plus any staff costs and loss of revenue See Appendix D for Weekend Cost Calculation.

S-127 RECREATION REFUND PROCESSING
Up to first week of class - $15 per refund
During second week of class - 20% of the class fee ($15 minimum)
No refunds after the second week of class

Up to first week of class - $20 per refund

During second week of class - 20% of the class fee ($20 minimum)

No refunds after the second week of class
S-128 INTER-LIBRARY LOAN PROCESSING $6 per item $6 per item S-129 LIBRARY ITEM RESERVATION $0 per item This fee is removed from the fee schedule effective July 13, 2025 S-130 REPLACEMENT OF LOST LIBRARY CARD $3 per card $3 per card S-131 REPLACE LOST/DAMAGED LIBRARY MAT.
$20 processing fee per item plus:

Magazine - Cost of Item
Inter-Library Loan - cost to lender
Books, General Collection - cost of item
Media - cost of item
$20 processing fee per item plus cost of item
S-132 LIBRARY OVERDUE ITEM PROCESSING
Book and Materials - $0.25 per day, $5 maximum
Feature Film DVD - $1.50 per day, $10 maximum
Inter-Library Loan Items - $2 per day, charged by lender Book and Materials - $0.25 per day, $5 maximum

Reference Books - $1.50 per day, $10 maximum

Feature Film DVD - $1.50 per day, $10 maximum

Inter-Library Loan Items - $2 per day, charged by lender S-133 PASSPORT APPLICATION PROCESSING
Fee is set by the federal government:

$35 per application plus actual cost for Priority Express Mail Fee is set by the federal government:

$35 per application plus actual cost for Priority Express Mail Recreation:

Library:
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Fee # Fee Description Effective July 1, 2025 - July 12, 2025 Effective July 13, 2025 City of San Marino
Schedule of Fees for Service - Fiscal Year 2025-26
S-134 PASSPORT PHOTOGRAPH PROCESSING $15 per photo set $15 per photo set S-137 LIBRARY FACILITY RESERVATION See Resolution No. R-23-25 See Appendix C for Cost Recovery and Fee Detail S-139 LIBRARY PHOTOCOPY SERVICE
Public Copier - $0.15 per page

Computer Printout - $0.15 per page

Color Copy - $1 per page

Oversize Paper - $0.25 per page
Public Copier - $0.15 per page

Computer Printout - $0.15 per page

Color Copy - $1 per page

Oversize Paper - $0.25 per page
S-031 RIGHT-OF-WAY LICENSE AGREEMENT
$2,000 deposit with charges to recover actual costs staff and outside costs, such as City Attorney
$3,000 deposit with charges to recover actual costs staff and outside costs, such as City Attorney
S-037 TREE REMOVAL PERMIT - PUBLIC R-O-W $700 per application This fee is removed from the fee schedule effective July 13, 2025 S-055 ENGINEERING PLAN CHECK/INSPECTION
Plan Check - $100 per plan

Inspection - $300 per project

Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-060 CONCRETE ENCROACHMENT PERMIT
$270 per permit

Permit Processing - $100 per permit

Inspection - $170 per hour
S-063 CURB CORE ENCROACHMENT PERMIT
$145 per permit

If this permit is in conjunction with other concrete
encroachment permits, then the first permit with the highest fee is charged at 100% of the fee and the remaining concrete permits are charged at 50% of the fee.
$270 per permit
S-064 PAVEMENT REPAIR/REPLACE ENCR PERMIT
$380 per permit Permit Processing - $155 per permit

Inspection - $170 per hour

Plus Street Restoration Fees
S-064A UTIL. INVESTIGATION ENCROACH PERMIT
$145 per permit plus $35 per permit if encroachment is in the parkway.

This fee should be removed from the fee schedule as it is included as part of S-064.

S-064B NON-CONSTRUCTION ENCROACH PERMIT $145 per permit $270 per permit S-066 SEWER LATERAL INSTALLATION PERMIT
$380 per permit Permit Processing - $155 per permit

Inspection - $170 per hour
S-067 TRAFFIC CONTROL INSPECTION
$285 per permit plus $65 per day after the first day

plus 12%-15% of the above fee for recovery of City Engineer Remove this fee as it is included as part of the fees for Encroachment Permits.

S-068 TRAFFIC CONTROL PLAN CHECK
In-House:

Local Street - $115 per plan

Collector/Arterial Street - $200 per plan

Contract - Actual Costs
In-House:

Local Street - $130 per plan

Collector/Arterial Street - $265 per plan

Contract - Charge the actual contract costs
S-141 SEWER SERVICES
The average cost per housing unit/business is $53.15 per year, or $4.43 per month.

If the City decides to recover these costs it should perform a Sewer Rate Study to determine the equitable amount to charge each of the variation of users in the City.

In order to recover these costs, a Sewer Rate Study will help determine the equitable amount to charge each of the variation of users in the City. Annual fee is subject to City Council approval in June 2025. Approved fee will be included with annual property tax statement from the County.

S-143 CITY PROPERTY DAMAGE REPAIR
Charge the actual cost of repair, including City staff at the fully allocated hourly rates.

Charge the actual cost of repair, including City staff at the fully allocated hourly rates.

S-144 RIGHT OF WAY SPILL RESPONSE
Charge the actual cost of clean up, including City staff at the fully allocated hourly rates.

Charge the actual cost of clean up, including City staff at the fully allocated hourly rates.

S-144A TEMPORARY BARRICADE PLACEMENT None $755 per event S-148 INSUFFICIENT FUNDS CHECK PROCESSING $50 per returned check $50 per returned check S-149 CHECK REISSUANCE
$35 per check

Payroll Check - No Charge
$45 per check

Payroll Check - No Charge
S-152 FILM PERMIT
$460 per day processing fee plus:

Private Property - $500 per day
Public Streets - $2,500 per day
Public Parks & Buildings - $2,000 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid
Various Staff Standby fees
Level 1 - $385 per permit
Level 2 - $725 per permit
Level 3 - $1,405 per permit
Plus $205 per permit processing if Public Streets or Parks are involved Private Property - $500 per day Public Streets - $2,500 per day Public Parks & Buildings - $2,000 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid
S-153 STILL PHOTO PERMIT
$135 per day processing fee plus:

Public Streets - $1,000 per day

Public Parks & Buildings - $1,000 per day

Late fees for fees collected less than 10 days prior to filming - 20% of fees paid

Various Staff Standby fees
$320 per permit processing fee plus:

Public Streets - $1,000 per day
Public Parks & Buildings - $1,000 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid
Various Staff standby costs at the fully allocated hourly rates S-154 OLD MILL PHOTO PERMIT
$250 for 2 hours This fee is removed from the fee schedule as it would be processed under general film and photo permits.

Administration:

Public Works:
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Fee # Fee Description Effective July 1, 2025 - July 12, 2025 Effective July 13, 2025 City of San Marino
Schedule of Fees for Service - Fiscal Year 2025-26
S-155 DOCUMENT REPRODUCTION
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge
Each additional page - $0.20 per page
Copies by a third party vendor - Actual Cost
FPPC Copies - four years old or less - $0.10 per copy
FPPC Copies - five years old or greater - $5 per request S-156 DOCUMENT CERTIFICATION $45 per document $45 per document S-157 ELECTRONIC FILE COPY $5 per media device $5 per media device S-158 CANDIDATE FILING PROCESSING
Fee is limited by State law (Elections Code Section 10228):

$25 per candidate
Fee is limited by State law (Elections Code Section 10228):

$25 per candidate
S-159 INITIATIVE FILING PROCESSING
Fee is limited by State law (Elections Code Section 9202(a)):

$200 per initiative, refunded if within one year of filing the notice of intent, the elections official certifies the sufficiency of the petition.

Fee is limited by State law (Elections Code Section 9202(a)):

$200 per initiative, refunded if within one year of filing the notice of intent, the elections official certifies the sufficiency of the petition.

S-160 SOLICITATOR PERMIT $185 per permit $185 per permit S-161 CREDIT CARD PROCESSING 2.7% of the amount charged 3.0% of the amount charged 295
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Accounts Payable
A short-term liability account reflecting amounts owed to private persons or organizations for goods and services received by a government.

Accounts Receivable
An asset account reflecting amounts due from private persons or organizations for goods and services furnished by a government (but not including amounts due from other funds or other governments).

Accrual Basis of Accounting
A basis of accounting that recognizes the financial effect of transactions, events, and interfund activities when they occur, regardless of when cash transactions occur.

Adopted Budget
The City Council approved annual budget establishing the legal authority for the expenditure of funds as set forth in the adopting City Council budget resolution.

American Rescue Plan Act of 2021 (ARPA)
On March 11, 2021, President Joseph R. Biden signed into law the American Rescue Plan Act of 2021 (ARPA), a $1.9 trillion federal aid package designed to help the American people and the American economy recover from the prolonged impacts felt from COVID-19. This legislation provides direct payments to eligible individuals, extends federal supplemental unemployment benefits, increases funding for the Paycheck Protection Program, provides funds for housing stabilization, provides funds to help schools reopen safely, and provides funds for COVID-19 testing, vaccination, and treatment, among a number of other provisions that assist local businesses and individuals who have been impacted by the pandemic. The legislation also includes $350 billion in direct financial relief for all state, local, tribal, and territorial governments.

Amortization
The process of decreasing or allocating a lump sum amount over a period of time, particularly for loans and other forms of finance, including interest and other finance charges.

Annual Comprehensive Financial Report (ACFR)
The official annual report of the City’s financial condition at the conclusion of the fiscal year. The report is prepared to conform to Generally Accepted Accounting Principles (GAAP) for governmental units and presentation of the financial data in conformity with the Adopted Budget.

Appropriation
Legal authorization granted to the City Manager by the City Council to expend monies, and/or to incur legal obligations for specific departmental purposes. An appropriation is usually limited in amount, as well as to the time when it may be expended.

Glossary
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Assessed Valuation
A dollar value placed upon real estate or other property by Los Angeles County as a basis for levying property taxes.

Assets
Property owned by a government, which has monetary value.

Audit
Prepared by an independent certified public accountant (CPA), the primary objective of an audit is to determine if the City’s financial statements fairly present the City’s financial position and results of operations in conformity with GAAP.

Authorized Positions
Permanent positions authorized in the budget to be employed during the fiscal year.

Basis of Accounting
The timing of recognition, that is, when the effects of transactions or events are recognized for financial reporting or budgeting purposes. There are three bases of accounting for government agencies: (1) cash basis (when cash is received or paid), (2) accrual basis (when the underlying transaction or event takes place), and (3) modified accrual basis (revenues are recognized in the accounting period in which the fund liability occurred).

Balance Sheet
A statement purporting to present the financial position of an entity by disclosing the values of its assets, liabilities, and equities as of a specific date.

Balanced Budget
When the total of revenues and other financing sources is equal to or greater than the total of expenditures and other financing uses, the budget is balanced.

Beginning Fund Balance
Fund balance available in a fund from the end of the prior year for use in the following year.

Bond
A city may raise capital by issuing a written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, together with periodic interest at a special rate.

Bond Rating
An evaluation of a bond issuer’s credit quality ability to pay the principal and interest on time and in full.
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Budget
A plan of financial and program operation listing an estimate of proposed appropriations or expenses and the proposed means of financing them, for a particular time period. The budget is proposed or preliminary until it has been adopted by the City Council.

Budget Adoption
Formal action by the City Council, which sets the spending plan for the year.

Budget Calendar
The schedule of key dates or milestones that a government follows in preparation and adoption of a budget.

CalPERS
State of California Public Employees’ Retirement System.

Capital Asset
A tangible, fixed asset that is long-term in nature, of significant value, and obtained or controlled as a result of past transactions, events, or circumstances. Fixed assets include land, buildings, equipment, improvements to buildings, and infrastructure (i.e., streets, highways, bridges, and other immovable assets). A capital asset is defined as an asset with a useful life extending beyond a single accounting period.

Capital Budget
A financial plan of proposed capital improvement projects and the means of financing them for a given period of time.

Capital Improvement Projects (CIP)
Improvements that have a useful life of 3 years or more or involve public works construction. The City may own completed projects, or the City may maintain a legal interest in the completed project. Examples of projects owned by the City include a new park, street resurfacing, modifications to buildings, and construction of water mains. An example of a project in which the City maintains a legal interest is a privately-owned housing project with an outstanding promissory note to the City.

Cash Basis of Accounting
A basis of accounting that recognizes revenues and expenses when cash is received or disbursed.

City Manager’s Transmittal Letter
A discussion of the budget as presented in writing by the City Manager to the City Council. The message contains an explanation of the principal budget items and summarizes the budget relative to the current year adopted budget.
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Consumer Price Index (CPI)
A statistical description of price levels provided by the U.S. Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation.

Critical Success Factors
Strategic work objectives that require action by all City departments.

Department
An operational and budgetary unit, or a group of related operations within a functional area.

Debt
An obligation resulting from the borrowing of money or from the purchase of goods and services.

Debts of governments include bonds, time warrants, and notes.

Debt Financing
Issuance of bonds and other debt instruments to finance municipal improvements and services.

Deficit
The excess of an entity’s liabilities over its assets, or the excess of expenditures or expenses over revenue during a single accounting period.

Depreciation
(1) Expiration in the service life of capital outlay assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. (2) The portion of the cost of a capital asset that is charged as an expense during a particular period.

Division
An organizational unit consisting of program(s) or activity(ies) within a department that provides services or a product.

Environmental Impact Report (EIR)
An analysis of the environmental implications related to a specific action. For example, the increase in traffic in an area proposed for new development.

Expenditure
The payment made for cost of services rendered, materials, equipment, and capital improvements.

Expense
Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest, or other charges.
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Expense Category
Three expense object categories: Personnel, Services & Supplies, and Debt Service.

Fee
The payment for direct receipt of a public service by the party who benefits from the service.

Fiscal Year (FY)
A twelve-month accounting period of time to which the budget applies; for San Marino, it is July 1 through June 30.

FTE
Full Time Equivalent Employee (FTE) Hours per year = 1.0 Full-Time Equivalent position.

Fund
An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. There are two major types of fund:

Governmental (general, special revenue, debt service, capital projects, and permanent) and Proprietary (enterprise and internal service).

Fund Balance
The amount of financial resources immediately available for use. Generally, this represents the excess of unrestricted current assets over current liabilities.

Gann Appropriation Limit
Article XIIIB of the State constitution was amended by Proposition 4 (Gann initiative) in 1979.

Article XIIIB limits growth in the spending of tax proceeds to tax proceeds appropriated in the "base year" of 1978-79 times the product of the allowable annual percentage change in a costof-living factor and the allowable annual percentage change in a population change factor. The cost-of-living factor is the larger of the annual percentage change in the State per capita personal income or the annual percentage change in the local non-residential assessed valuation due to new construction. The population change factor is the larger of the annual percentage change of the jurisdiction's population or the annual percentage population change of the county in which the jurisdiction is located.

General Fund
The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. Examples of departments financed by the General Fund include City Council, Community Services Department, and Parks & Public Works Department.

General Fund Reserves
A budgetary reserve set aside for emergency or unanticipated expenditures, revenue shortfalls, and/or unknown expenditures.
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General Obligation Bond
A type of bond that is backed by the full faith, credit, and taxing power of the City.

Generally Accepted Accounting Principles (GAAP)
Uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provide a standard by which to measure financial presentations. The primary authoritative body on the application of GAAP to state and local governments is the Government Accounting Standards Board (GASB).

Governmental Accounting
The composite activity of analyzing, recording, summarizing, reporting, and interpreting the financial transactions of governments.

Governmental Accounting Standards Board (GASB)
The authoritative accounting and financial reporting standard-setting body for government entities.

Governmental Fund
A fund type to account for tax-supported activities. There are five different types of governmental funds: the general fund, special revenue funds, debt service funds, capital projects funds, and permanent funds.

Grant
Contributions or gifts of cash or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility.

Infrastructure
Facilities on which the continuance and growth of a community depend on such as roads, water lines, sewers, public buildings, and parks.

Interfund Transactions
These budgetary transactions consist of quasi-external transactions which would be treated as revenues and expenditures if they involved organizations external to the governmental unit, reimbursements of expenditures initially made in one fund which are attributable to another fund, and operating transfers where monies are appropriated from one fund to another fund to reimburse expenses which are of benefit to the first fund. 301
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Internal Service Fund
Funds used to account for the financing of goods or services provided by one department or agency to other departments or agencies of a government, on a cost-reimbursement basis.

Liability
Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed, or refunded at some future date. Note: This term does not include encumbrances.

Line Item Detail
A budget that lists detailed expenditure categories (permanent salaries, utilities, travel, training, etc.) separately, along with the amount budgeted for each specified category.

Long-Term Debt
Debt with a maturity of more than one year after the date of issue.

Mission
A description of the basic purpose and responsibility of an organization.

Modified Accrual Basis of Accounting
A basis of accounting. Revenues are recognized in the accounting period in which they become available and measurable; expenditures are recognized in the accounting period in which the fund liability is incurred (if measurable), except for unmatured interest on general long-term debt and certain similar accrued obligations, which should be recognized when due.

Municipal Code
A compilation of City Council approved ordinances currently in effect. The code defines City policy in various categories, for example, traffic regulations, tree preservation, building regulations, and planning and zoning regulations.

Operating Budget
A financial, programmatic, and organizational plan for furthering the goals of the City through the departments, which does not include one-time capital improvements projects.

Ordinance
A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries unless it is in conflict with any higher form of law such as a State statute or constitutional provision. An ordinance has higher legal standing than a resolution.

Other Post-Employment Benefits (OPEB)
Other Post-Employment Benefits (OPEB) are post-employment benefits other than pension benefits, including, medical, dental, vision, life, and accidental death and dismemberment. 302
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Pay-As-You-Go Basis
A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing.

Personnel
A budget category which generally accounts for full-time, part-time, and temporary employees’ salaries, overtime costs, and fringe benefits for a particular division or program.

Program
An activity or division within a department which furthers the City’s objectives by providing services or a product.

Project
A temporary, unique action that has a defined beginning and end, with a defined scope and resources. Success is measured by the completion of milestones.

Proprietary Fund
Funds that focus on the determination of operating income, changes in net assets (cost recovery), financial position, and cash flows. There are two types of proprietary funds: Enterprise and Internal Service Funds.

Public Safety Parcel Tax Levy
A parcel tax adopted by San Marino voters on parcels of real property within the City. The parcel tax is to be used for the purposes of obtaining, providing, operating, and maintaining paramedic services, police equipment or apparatus therefore; paying the salaries and benefits to paramedic, police protection, and firefighting protection and prevention personnel; and for other necessary paramedic expenses, police protection expenses, and fire protection and prevention expenses of the City of San Marino.

Purchase Order
A document issued to authorize a vendor to deliver specified merchandise or render a specified service for a stated estimated price. Outstanding purchase orders are called encumbrances.

Re-Appropriation
The amount of money that is budgeted for a project in a prior year but is not spent or encumbered and needs to be appropriated again in the current year in order to continue the program originally intended.
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Resolution
A special order of the City Council which requires less legal formality than an ordinance in terms of public notice and the number of public readings prior to approval. A resolution has lower legal standing than an ordinance. The adopted City budget is approved by resolution and requires a majority vote of the Council members present at budget adoption time.

Revenue
Sources of income used to finance City governmental services.

Self-Insurance
A term often used to describe the retention by an entity of a risk of loss arising out of the ownership of property or the activity of the agency.

Services
A grouping of activities with common business goals organized by divisions.

Special Revenue Funds
A Special Revenue Fund is separately administered because restrictions have been placed on how revenues may be spent by the City Council, the State of California or the Federal government. Two examples are the State of California Gas Tax Fund and the Community Development Block Grant Fund that is administered by the Federal Government.

Services & Supplies
A budget category which accounts for all non-personnel expenses. Examples include office supplies, utility costs, legal advertising, equipment maintenance, small tool purchases, building/structure maintenance, and contractual services.

Taxes
Compulsory charges levied by a governmental unit for the purpose of financing services performed for the common benefit. This term does not include charges for services rendered only to those paying such charges, for example refuse collection. 304
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5 Year Capital
Improvement Plan
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TABLE OF CONTENTS
Cover memorandum to City Council .............................................................................................. 3 FY 2025-26 Capital Equipment Purchases and 5-year Equipment Expenditure Plan ...................... 7 FY 2025-26 Equipment Purchases by Department .................................................................. 10 Future Equipment Purchases .................................................................................................... 31 FY 2025-26 Capital Construction Programs and Projects and 5-year Expenditure Plan ............ 44 FY 2025-26 Capital Construction Programs and Projects by Infrastructure Category .......... 47 Future Capital Construction Programs and Projects ............................................................. 83 Re-Appropriated Programs and Projects Approved During Previous Budgets ...................... 96 Status of FY 2024-25 Capital Equipment Purchases .................................................................... 109 Status of FY 2024-25 Capital Construction Programs and Projects ........................................... 139 308
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TO: Mayor Shepherd Romey and Members of the City Council FROM: Amber Shah, Director of Parks and Public Works/City Engineer DATE: May 30, 2025
SUBJECT: DRAFT FY 2025-26 CAPITAL BUDGET AND 5-YEAR PLAN

DEVELOPING A CAPITAL PLAN FOR THE FUTURE
The City Council has defined “well-maintained infrastructure” as a critical success factor in its strategic plan. To that end, developing and maintaining infrastructure is one of the City’s most important long- term responsibilities. Additionally, routine replacement of capital equipment items such as public safety equipment, public works maintenance equipment, and computers is necessary to ensure the City is operating in an efficient manner.

Given the City’s infrastructure needs and limited funding from year to year, it is important to have a plan in place that provides a multi-year strategic approach to implementing infrastructure and facility-related projects. This is the reason for developing a Capital Improvement Plan (CIP). The CIP is a guide to efficiently allocate resources over time for improving and replacing public infrastructure and facilities. Each year the CIP serves as a 5-year strategic plan for creating, maintaining, and funding present and future infrastructure.

A 5-year Capital Improvement Plan is also put in place for capital equipment and vehicles. Capital equipment encompasses public safety and public works equipment, computer software, and office equipment. An organized management plan for these assets ensures that there is a suitable amount of sustainable tools to accomplish the City’s goals and that the City acts in a fiscally responsible manner related to acquisition, maintenance, replacement, and disposal of these items at the end of their service life.
2025-26 CAPITAL BUDGET AND 5-YEAR PLAN
The CIP document is organized by capital equipment and capital construction projects. All CIP request forms include a description and justification for the work, the year the request was first proposed, and the capital cost estimates per year including the specified fiscal year.

The City Council reviewed the capital equipment budget and capital construction proposals on March 28, 2025 and provided direction to staff regarding expenditures to include in the next 310
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capital improvement fund budget and any schedule or funding changes for specific projects. The final Fiscal Year 2025-26 Capital Improvement Plan incorporates the input of the City Council, as well as the Department Heads. As time progresses, some projects currently listed in future years may be shifted into the current year or pushed further out depending on the City’s needs.

Furthermore, projects that are not currently listed may be added if new needs are identified.

Overall, this document provides a roadmap that will help guide staff in implementing infrastructure and equipment improvements that are necessary to meet the community’s needs.

INFRASTRUCTURE CONDITION ASSESSMENTS
The following documents were used to prepare this plan:
• Facility condition assessments. Bureau Veritas. March 2021 and February 2022 • Pavement management plan. NCE. 2018 and May 2021.
• Re-envisioned recreation programming. April 2020.
• Stormwater condition assessment. Dudek. February 2021. • Wastewater collection system condition assessment. Dudek. May 2019. 311
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FY 2025-26 CAPITAL EQUIPMENT
BUDGET AND 5-YEAR EQUIPMENT

EXPENDITURE PLAN
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FY 2025/26 CAPITAL EQUIPMENT BUDGET AND 5-YEAR EQUIPMENT EXPENDITURE PLAN 123456789
10111213141516171819202122232425262728293031323334353637383940

B CD E F G H I J K L M N O P Q R S T U V W

ADMINISTRATION/FINANCE/IT
11-0550 Annual PC Replacement Program Other 40,000 - 40,000 40,000
- - 34,000 34,000 34,000
- - -
- 34,000 41,200 42,500 43,800 45,100 206,600
11-0564 Critical IT Infrastructure & Security Maintenance Software 75,000 75,000 63,387
- - 239,000 239,000 239,000 -
- -
- 239,000 -
-
- - 239,000
11-0565 Council Meeting Broadcast Equipment Other 150,000 - 150,000 105,000 - - - - -
- - -
-
- -
-
- - -
Total Administration 265,000 - 265,000 208,387 - - 273,000 273,000 273,000 - - -
- 273,000 41,200 42,500 43,800 45,100 445,600

COMMUNITY DEVELOPMENT
- -
-
- - - - -
-
- - -
-
- -
-
- - -
Total Community Development - - - - - - - -
-
- - -
-
- -
-
- - -
Police
30-NEW Taser Replacement Program Other - -
-
- - - 28,604 28,604
-
- - 28,604
- 28,604 28,340 28,340 28,340 28,340 141,964
30-NEW Mobile Radios Other 116,000 - 116,000 116,000 - - 116,000 116,000 -
- 116,000 -
- 116,000 -
-
- - 116,000
30-NEW PD Vehicles Other - 114,811 114,811 114,811 - - - - -
- - -
-
- -
-
- - -
30-0596 PD Records Management System Other -
8,000
8,000
8,000
- - - -
-
- - -
-
- -
-
- - -
30-4613 Body Worn Camera Pilot Program Other 60,198 1,750 61,948 61,947
- - - -
-
- - -
-
- -
-
- - -
Total Police 176,198
124,561
300,759 300,758 - - 144,604 144,604
-
- 144,604 -
- 144,604 28,340 28,340 28,340 28,340 257,964
FIRE
34-0564 Thermal Imaging Cameras Other 10,000 - 10,000
9,895
- - 5,500 5,500 5,500
- - -
- 5,500 5,500
-
- - 11,000
34-NEW Reserve Engine 791 Replacement Vehicle - -
-
- - - 450,000 450,000 450,000 -
- -
- 450,000 800,000 -
- - 1,250,000
34-NEW Rescue Ambulance 91 Replacement Vehicle 350,000 - 350,00034-NEW Battalion Vehicle Vehicle - 185,070 185,070 160,720 - - - - -
- - -
-
- -
-
-
-
-
34-0563 Self-Contained Breathing Apparatus Other - 82,686 82,686 83,886
- - - -
-
- - -
-
- -
-
- - -
Total Fire 10,000
267,756
277,756 254,501 - - 455,500 455,500 455,500 -
- -
- 455,500 805,500 - 350,000 - 1,611,000

PARKS AND PUBLIC WORKS
48-NEW Pressure Washer Other - -
-
- - - 16,500 16,500 16,500
- - -
- 16,500
- - - - 16,500
48-NEW Wood Chipper Other - -
-
- - - - -
-
- - -
-
- 30,000
-
- - 30,000
48-NEW Backhoe Other - -
-
- - - - -
-
- -
-
-
175,000-
-
- - 175,000
48-NEW Skip Loader Other - -
-
- - - - -
-
- - -
-
- 120,000 -
- - 120,000
50-4613 Electric Riding Mower Other 50,000 4,623 54,623 54,623
- - - -
-
- - -
-
- 55,000
-
- - 55,000
42-4613 Small Engine Replacement Program Other 10,000 - 10,000 10,000
- - - -
-
- - -
-
- 15,000
- 15,000 - 30,000
48-4613 Trailered Construction Traffic Message Board Other 25,000 - 25,000 24,524
- - - -
-
- - -
-
- 30,000
- - - 30,000
42-0501 Multi-Year Fleet Leasing Program Vehicle 165,000 - 165,000 154,551 - - - - -
- - -
-
- -
-
- - -
42-0500 Fleet Vehicle Lift Other 15,000 - 15,000
15,000
- - - -
-
- - -
-
- -
-
- - -
Total Parks and Public Works 265,000 4,623 269,623 258,698 - - 16,500 16,500 16,500 - - -
- 16,500 305,000 120,000 15,000
- 456,500

COMMUNITY SERVICES
90-NEW Library Furniture Replacement Other 43,000 43,000 43,000 0 0 43,000 43,000 43,000 - - -
- 43,000 0 -
- - 43,000
Total Community Services 43,000 - 43,000
43,000
- - 43,000 43,000 43,000
- - -
- 43,000
-
-
- - 43,000
TOTALS-ALL FUNDS 759,198 396,940 1,156,138 1,065,344 - - 932,604 932,604 788,000 - 144,604 -
- 932,604 1,180,040 190,840 437,140 73,440 2,814,064
FY 25-26 Capital Equipment Funding Sources FY 25-26 Capital Equipment Budget 5-yr Capital Equipment Expenditure Plan Description
FY 24-25 Capital Equipment Budget Original FY 24-
25 Budget Modifications Total FY 24- 25 Budget FY 24-25 Estimated Actual Capital
Expense
Type
Reference
Code 5-yr Totals FY 29-30 FY 27-28 FY 28-29 FY 25-26 FY 26-27 Donations (281)
Air District
(212)
Re-budget from
FY 24-25
Re-appropriation
from FY 24-25
NEW FY 25-
26 Funding
Total FY 25-
26 Budget
Capital
Equipment
SB 1383
Grant
COPS
(233)
314
PAGE 326 of 496

FINANCE/IT

REQUESTS
315
PAGE 327 of 496

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Critical IT Infrastructure & Security Maintenance
Procurement of server equipment and Server Configuration Maintenance to protect the City's IT infrastructure and continuity of services,
Citywide
City Manager's Office Nicole Tibbet Capital Equipment
$ 239,000 Ongoing
SDI - Contracted IT Managed Services
$ 239,000 $ 0 $ 0 $ 0 $ 0 $ 239,000
CE $ 239,000 CE CE CE CE CE $ 239,000
$ 0
$ 0
$ 0
$ 0
318
PAGE 330 of 496

POLICE DEPARTMENT

REQUESTS
320
PAGE 332 of 496

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
TASER Replacement Program
The San Marino Police Department is seeking to upgrade the TASER less-lethal electronic control devices as the current contract with Axon has expired Police Department
Police Department Naved Qureshi Capital Equipment
$ 28,604 New Project
Contractor
$ 28,604 $ 28,340 $ 28,340 $ 28,340 $ 28,340 $ 141,964
COPS $ 28,604 COPS $ 28,340 COPS $ 28,340 COPS $ 28,340 COPS $ 28,340 COPS $ 141,964 $ 0
$ 0
$ 0
$ 0
321
PAGE 333 of 496

CITY OF SAN MARINO
FY 202 -202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

CITY OF SAN MARINO
FY 202 -202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

This will be an on-going capital improvement project from the previous year.

COPS
324
PAGE 336 of 496

FIRE DEPARTMENT

REQUESTS
325
PAGE 337 of 496

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Fire Department
Fire Department Mario Rueda Capital Equipment
$ 5,500 New Project or Ongoing
$ 5,500 $ 5,500 $ 0 $ 0 $ 0 $ 11,000
CE $ 5,500 CE $ 5,500 CE CE CE CE $ 11,000
$ 0
$ 0
$ 0
$ 0
326
PAGE 338 of 496

Cost per unit is $999.00 (excluding tax).
$ 5,500
$ 5,500
$ 5,500
$ 5,500
FY 25-26
327
PAGE 339 of 496

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Reserve Engine 791 Replacement
Procurement of replacement Type I fire engine for Engine 791 due to aging and increased maintenance
Fire Department
Fire Mario Rueda Capital Equipment
$ 1,250,000 New Project or Ongoing
$ 450,000 $ 800,000 $ 0 $ 0 $ 0 $ 1,250,000
CE $ 450,000 CE $ 800,000 CE CE CE CE $ 1,250,000
$ 0
$ 0
$ 0
$ 0
328
PAGE 340 of 496

The SMFD replacement cycle ensures the ability of the SMFD to provide immediate response to emergencies experienced by residents.

PARKS AND PUBLIC

WORKS DEPARTMENT

REQUESTS
330
PAGE 342 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 16,500 New
City Employees
$ 16,500 $ 0 $ 0 $ 0 $ 0 $ 16,500
CE $ 16,500 CE CE $ 0 CE CE CE $ 16,500
$ 0
$ 0
$ 0
$ 0
331
PAGE 343 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

COMMUNITY SERVICES

DEPARTMENT REQUESTS
333
PAGE 345 of 496

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Furniture Replacement at the Crowell Public Library
Replacement / Re-upholstery of public seating
Crowell Public Library
CSD Cathi Johnson Capital Equipment
$ 43,000 Ongoing
Contractor
$ 43,000 $ 0 $ 0 $ 0 $ 0 $ 43,000
CE $ 43,000 CE CE CE CE CE $ 43,000
$ 0
$ 0
$ 0
$ 0
334
PAGE 346 of 496

Vinyl seat re-upholstery is recommended for the 18 pieces that are structurally sound, but have fabric that is in poor condition.

FUTURE REQUESTS

ALL DEPARTMENTS
336
PAGE 348 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 30,000 New Project
City Employees
$ 0 $ 30,000 $ 0 $ 0 $ 0 $ 30,000
CE CE $ 30,000 CE $ 0 CE CE CE $ 30,000
$ 0
$ 0
$ 0
$ 0
337
PAGE 349 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The Department's wood chipper is multiple decades old, and had a high volume of work required during and after the recent windstorm. As such, the current wood chipper, while still functioning, is nearing the end of its service life, and is recommending the procurement of a new wood chipper within the next few years. This equipment is essential in helping Public Works crews in their maintenance activities, particularly when responding to a fallen tree or tree limb, as it allows them to break down the tree or limb and safely transport it off site. This equipment will be of particular help during any future events that may result in fallen trees or tree limbs. Based on quotes received from prospective vendors, a new wood chipper would cost approximately $30,000.
$ 30,000
$ 30,000
$ 30,000
$ 30,000
FY 26-27
The new wood chipper will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget. 338
PAGE 350 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 175,000 Future Project
City Employees
$ 0 $ 175,000 $ 0 $ 0 $ 0 $ 175,000
CE CE $ 175,000 CE CE CE CE $ 175,000
$ 0
$ 0
$ 0
$ 0
339
PAGE 351 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The Department owns two backhoes for maintenance activities involving digging, excavation, and loading of material. The smaller of the two backhoes was replaced during FY 23-24. The Department is now requesting replacement of the larger of the two backhoes, as the existing piece of equipment is out of service. The larger backhoe is essential to the City's maintenance activities related to loading of larger quantities of material and excavation. For example, this piece of equipment is used to help install street light poles, or remove fallen/damaged ones, as well as picking up large tree limbs during the windstorm cleanup.

Without this piece of equipment, maintenance activities that require significant loading and excavation are significantly more difficult and inefficient. A new backhoe has an expected useful life of 20 years, and would improve maintenance staff efficiency.
$ 175,000
$ 175,000
$ 175,000
$ 175,000
FY 26-27
The new skip loader will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget. 340
PAGE 352 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 120,000 Future Project
City Employees
$ 0 $ 0 $ 120,000 $ 0 $ 0 $ 120,000
CE CE CE $ 120,000 CE CE CE $ 120,000
$ 0
$ 0
$ 0
$ 0
341
PAGE 353 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The Department is in need of a new skip loader as the existing equipment has recently had issues that required significant repair and is nearing the end of its useful life. A skip loader is helpful to street, parks, and grounds maintenance staff as it allows for the loading and moving of materials such as debris, rock, sand, and soil. Without a skip loader routine maintenance activities that require loading transport of material, are significantly more difficult and inefficient. A new skip loader has an expected useful life of 20 years, and would improve maintenance staff efficiency.
$ 120,000
$ 120,000
$ 1,000
$ 1,000
$ 121,000
$ 121,000
$ 1,000
FY 26-27
The new skip loader will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $1,000 per year and can be sufficiently covered by the Department's operating budget. 342
PAGE 354 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 55,000 Ongoing
City Employees
$ 0 $ 55,000 $ 0 $ 0 $ 0 $ 55,000
CE CE $ 40,000 CE $ 0 CE CE CE $ 40,000
$ 0
AQMD AQMD $ 15,000 AQMD AQMD AQMD AQMD $ 15,000
$ 0
$ 0
343
PAGE 355 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The Department owns five riding mowers for maintenance activities involving mowing the 35 acres of Lacy Park, as well as the landscaped medians on Huntington Drive and Sierra Madre Boulevard. Four of the mowers have recently been transitioned to electric-powered, with the remaining one being gas-powered. A new mower will help improve the frequency of the City's maintenance activities at Lacy Park as well as medians and other landscaped areas of the public right-of-way. Additionally, the purchase of an electric mower will help the City meet new State requirements regarding the usage of electric vehicles and equipment. Beginning in 2024, manufacturers began phasing out gas-powered mowers, making it more difficult to find replacement parts for the City's existing equipment. The Department recommends purchasing a mower to complete the transition of the City's mower fleet to completely electric in FY 26-27. The City is in contact with AQMD to confirm their rebate exchange program will be available and that AQMD funds may be used for this purchase. The estimated price based on quotes obtained from qualified vendors is $55,000. A new mower has an expected useful life of 20 years, and would improve maintenance staff efficiency. $ 55,000
$ 40,000
$ 15,000
$ 55,000
$ 55,000
FY 26-27
The new mower will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget.

AQMD
344
PAGE 356 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Small Engine Replacement Program
Continuation of biennial program to replace small engine equipment Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 15,000 Ongoing
City Employees
$ 0 $ 15,000 $ 0 $ 15,000 $ 0 $ 30,000
CE CE $ 15,000 CE CE $ 15,000 CE CE $ 30,000
$ 0
$ 0
$ 0
$ 0
345
PAGE 357 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
In FY 18-19, the City Council approved a biennial program to replace small engine equipment such as concrete and chain saws, blowers, and hedge trimmers used by the Streets, Parks, and Grounds divisions.

The Department owns several dozen small engine tools under 50 hp used for trimming, blowing, trenching, sweeping, concrete cutting, pressure washing, compacting, limb sawing and concrete mixing. This program budgets for several small engines to be replaced every two years as they wear out. In October 2023, the State of California passed AB 1346, which barred the sale of gas-powered lawn and landscape equipment beginning in 2024. In order to ensure compliance with the new State mandate, Public Works will begin transitioning its small engine tools to electric. This transition will provide the added benefit of noise and pollution reduction as gas-powered equipment is phased out. $ 15,000
$ 15,000
$ 500
$ 15,000
$ 15,500
$ 500
FY 26-27
The small engines on the various tools may require routine maintenance over the course of a fiscal year. This should generally not amount to more than $500
346
PAGE 358 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 30,000 Future Project
City Employees
$ 0 $ 30,000 $ 0 $ 0 $ 0 $ 30,000
CE CE $ 30,000 CE CE CE CE $ 30,000
$ 0
$ 0
$ 0
$ 0
347
PAGE 359 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The Department owns two changeable message signs that can advise residents of construction, traffic delays, lane closures, or any other safety related messaging while driving. One of the signs was replaced during FY 24-25. The other sign is several years old and nearing the end of its service life. It is recommended that a replacement sign be procured in order to ensure the City has two functioning message board signs. This enables the City to provide messaging on both sides of closures and at multiple locations throughout the City. These signs are typically deployed at large special events, such as the 4th of July and the Homecoming Parade, and can also be deployed in the event of significant construction or an accident that requires lane closure. As the sign can relay traffic and public safety related messaging, it will benefit multiple City departments, including Parks and Public Works, Police, and Fire. $ 30,000
$ 30,000
$ 30,000
$ 30,000
FY 26-27
The new skip loader will require routine maintenance to ensure proper function. This maintenance is not 348
PAGE 360 of 496
FY 2025-26 CAPITAL

CONSTRUCTION BUDGET AND
5-YEAR EXPENDITURE PLAN
349
PAGE 361 of 496

THIS PAGE LEFT BLANK INTENTIONALLY
350
PAGE 362 of 496
1 23456789
1011121314151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859606162636465666768697071

B D E G H I J K L M N O P X AC AD AE AF AI AJ AK AL AM AN AO AP FY 29-30
Number Project Type Prop C (215)
Annual/Ongoing Programs
1 Annual Striping, Marking, and Signing Program Right-of-Way 45,000 60,130 105,130 95,000 - 5,130 50,000
55,130
55,130
95,000 55,130 50,000 55,000 55,000 60,000 275,130
2 Street Tree Management Plan Right-of-Way 50,000
28,685
78,685 50,000 - 28,685
21,315
50,000
50,000
50,000 50,000 50,000 50,000 50,000 50,000 250,000
3 Streetlight Replacement Program Right-of-Way 150,000 - 150,000 - 150,000 -
- 150,000 150,000 - 150,000 - - - - 150,000
4 Sidewalk Replacement Program Right-of-Way 461,175 35,577 496,752 439,250 - 57,502
426,733 484,235 472,267 11,968 439,250 484,235 508,445 533,870 559,260 586,275 2,672,085 5 Street Rehabilitation Program Right-of-Way 9,875,000 103,647 9,978,647 8,000,000 - 1,978,647 1,925,090 3,903,737 2,178,647 625,090 500,000 250,000 350,000 8,000,000 3,903,737 300,000 8,500,000 350,000 8,675,000 21,728,7376 Alley and Parking Lot Improvement Program Right-of-Way 620,000 87,811 707,811 698,150 -
- 100,000 100,000 100,000 698,150 100,000 550,000 120,000 600,000 140,000 1,510,000 7 Citywide Traffic Improvements Right-of-Way - 135,870 135,870 135,870 -
- 150,000 150,000 150,000 135,870 150,000 - - 150,000
8 Traffic Control Devices Program Right-of-Way 113,215 - 113,215 50,000 - 63,215 - 63,215
63,215
50,000 63,215 175,000 405,000 200,000 150,000 993,215
9 Public Works Facilities Upgrades Civic Facilities 150,000 25,545 175,545 40,000 - 135,545 - 135,545 135,545 40,000 135,545 - - - - 135,545 10 Old Mill Facility Repairs Civic Facilities 50,000 25,000 75,000 - 75,000
- - 75,000
75,000
- 75,000 50,000 - - - 125,000
11 Sewer Main Rehabilitation Program Wastewater 150,000 41,833 191,833 60,000 - 131,833 - 131,833 131,833 60,000 131,833 4,187,000 4,397,000 4,572,000 4,755,000 18,042,83312 Drainage Inlet Replacement Program Stormwater 30,000 7,356
37,356
- 37,356
- - 37,356
37,356
- 37,356 30,000 - - - 67,356
13 Drainage Wash Improvement Program Stormwater 50,000
- 50,000
- 50,000
- - 50,000
50,000
- 50,000 50,000 - - - 100,000
14 Trash Capture Filter Program Stormwater 100,000 21 100,021 100,000 -
- 150,000 150,000
-
150,000 100,000 150,000 - - - - 150,000
15 Culvert Replacement Program Stormwater 290,000 178,345 468,345 50,000 - 220,000 - 220,000 195,490 24,510 50,000 220,000 7,000,000 600,000 5,426,600 625,000 13,871,60016 Lacy Park Playground Management Program Parks and Grounds 250,000 75,000 325,000 324,950 -
- 300,000 300,000 293,900 6,100 324,950 300,000 350,000 150,000 - - 800,000 Total - Annual/Ongoing Programs 12,384,390 804,820 13,189,210 10,043,220 312,356 2,620,557 3,123,138 6,056,051 4,138,383 625,090 11,968 500,000 250,000 350,000 174,510 6,100 10,043,220 6,056,051 13,300,445 14,810,870 11,812,860 15,041,275 61,021,501 New Projects and Programs
17 EOC Electrical Upgrades Civic Facilities -
11,394
11,394 -
- 11,394 38,606
50,000
50,000
- 50,000 - - - - 50,000
Total - New Projects and Programs - 11,394 11,394 -
- 11,394 38,606
50,000
50,000
-
- - - - - -
- 50,000 -
- -
- 50,000
Future Projects
18 Bridge Maintenance Program Right-of-Way 20,000
- 20,000
- - -
-
-
-
- - 20,000 - 20,000 - 40,000
19 Library Flooring Repairs and Replacement Civic Facilities - -
- -
- - -
-
-
- - - - 175,000 175,000 350,000
20 City Facility Security Upgrades Civic Facilities -
-
- -
- - -
-
-
- - 303,635 25,995 25,995 25,995 381,620
21 Center Median Conservation Re-Envisioning Parks and Grounds - -
- -
- - -
-
-
- - 100,000 - - - 100,000
22 Citywide Irrigation Upgrades Parks and Grounds 75,000 5,261
80,261 65,585 -
- -
-
-
65,585 - 75,000 - - - 75,000
23 Condition Assessment - Park & Street Trees Parks and Grounds 50,000 - 50,000
-
- - -
-
-
- - 50,000 - - - 50,000
Total - Future Projects 145,000 5,261 150,261 65,585 -
- -
-
-
-
- - - - - - 65,585
- 548,635 25,995 220,995 200,995 996,620
Re-Appropriations/Re-Budget - PREVIOUSLY APPROVED NO NEW FUNDING 24 Measure R 710 North projects Right-of-Way 300,000 35,000 335,000 - 335,000 - 335,000 - 335,000 - 335,000 - 2,170,000 11,530,000 14,035,00025 Huntington Drive/Mission St Beautification Right-of-Way 500,000 - 500,000 - - 250,000 - 250,000 250,000 - 250,000 250,000 - - - 500,00026 City Hall Campus - Emergency Gen Connection Civic Facilities 31,850 31,888 38
- 31,888
- - 31,888
31,888
- 31,888 - - - - 31,888
27 Lift Station Improvement Program Wastewater 2,551,500 39,190 2,590,690 605,000 - 1,985,690 - 1,985,690 1,985,690 - 1,985,690 - - - - 1,985,69028 Sewer Master Plan Wastewater 53,583 - 53,583 - 53,583
- - 53,583
53,583
- 53,583 - - - - 53,583
29 Rio Hondo LRS Stormwater 89,998 (7) 89,991 37,406 - 52,585 - 52,585 -
52,585 - 52,585 - - - - 52,585
Total- Re-Appropriations/Re-Budget 3,526,931 74,221 3,601,152 642,406 420,471 2,288,275 - 2,708,746 2,321,161 - -
- 335,000
- 52,585
-
- 2,708,746 250,000 2,170,000 - 11,530,000 16,658,746
Completed Projects
30 CDBG Sidewalk Ramp Project Right-of-Way 217,000 132,541 349,541 217,000 217,00031 Biennial Pavement Condition Assessment Right-of-Way . 6,613 6,613 6,613 6,613 - - - - - - 32 Neighborhood Traffic Calming Program Right-of-Way - 54,359
54,359 54,359 -
- -
-
-
54,359 - - - - - -
33 Holiday House Restoration Civic Facilities - 6,341 6,341 - -34 PD Utilization Study Civic Facilities - 3,705 3,705 3,705
3,705
35 San Marino Center Renovation Civic Facilities 479,251 479,251 -36 EV Charging Stations Civic Facilities 150,000 150,000 57,129
57,129
37 Fuel Station Awning Cover Civic Facilities 60,000 60,000 32,712
32,712
38 City Hall Re-Carpeting Civic Facilities 60,000 60,000 60,000
60,000
39 Public Works Vehicle Awning Cover Civic Facilities - 15,000
15,000 15,000 -
- -
-
-
15,000 - - - - - -
40 FS Bathroom Remodel Civic Facilities 18,250 18,250 - -
- -
41 City Hall Campus Roof Repair Civic Facilities -
50,000
50,000 50,000 -
- -
-
-
50,000 - - - - - -
42 Library - Barth Community Room Lighting Civic Facilities 10,000 - 10,000 - - - -
-
-
- - - - - - -
43 Stoneman Path Forward Civic Facilities 125,000 5,000 130,000 -
-
-
- - -
44 Stoneman Facility Improvements Civic Facilities 319,900 - 319,900 -
-
-
- - -
45 Sewer System Management Plan Update Wastewater -
13,372 13,372
13,372 13,372
Total - Completed Projects 960,150 766,182 1,726,332 509,890 - - -
-
-
-
- - - - -
- 509,890 - - - - - -
TOTALS BY PROJECT TYPERIGHT OF WAY Right-of-Way 12,351,390 680,233 13,031,623 9,746,242 485,000 2,383,179 2,673,138 5,541,317 3,469,259 625,090 11,968 500,000 585,000 350,000 - - 9,746,242 5,541,317 1,903,445 11,833,870 1,834,260 21,191,275 42,304,167 PARKS AND GROUNDS Parks System 375,000 80,261 455,261 390,535 - - 300,000 300,000 293,900 - - - - - - 6,100 390,535 300,000 575,000 150,000 - - 1,025,000 CIVIC FACILITIES Civic Facilities System 975,000 621,274 1,596,274 258,546 106,888 146,939 38,606 292,433 292,433 - - - - - - - 258,546 292,433 353,635 25,995 200,995 200,995 1,074,053 WASTEWATER COLLECTION SYSTEM Total Wastewater Collection System 2,755,083 94,395 2,849,478 678,372 53,583 2,117,523 - 2,171,106 2,171,106 - - - - - - - 73,372 2,171,106 4,187,000 4,397,000 4,572,000 4,755,000 20,082,106

STORMWATER SYSTEM
Stormwater System 559,998 185,715 745,713 187,406 87,356 272,585 150,000 509,941 282,846 - - - - - 227,095 - 150,000 509,941 7,080,000 600,000 5,426,600 625,000 14,241,541TOTALS - ALL GOVERNMENTAL FUNDS 17,016,471 1,661,878 18,678,349 11,261,101 732,827 4,920,226 3,161,744 8,814,797 6,509,544 625,090 11,968 500,000 585,000 350,000 227,095 6,100 10,618,695 8,814,797 14,099,080 17,006,865 12,033,855 26,772,270 78,726,867 Reappropriation
from FY24-25
Program Category/Project Name Total FY 25-26
Budget
FY 24-25 Capital Budget FY 25-26 Capital Budget
Original FY 24-
25 Budget Modifications Total FY 24-25 Budget Estimated Expenditure by June 30, 2025 Re-budget from FY24-25 New FY 25-26 Funding FY 28-29 HUTA (202) Measure W Funding 5-yr Totals 5-yr Capital Improvement Expenditure Plan
Donations
(281)
Measure M
(247) FY 24-25 TDA Article 3 (214) FY 25-26 FY 26-27 Measure R (243) FY 25-26 Capital Budget Funding Sources
Capital Improv
Fund (394) FY 27-28
FY 2025-26 CAPITAL CONSTRUCTION BUDGET AND 5-YEAR PLAN
351
PAGE 363 of 496

ANNUAL/RECURRING PROJECTS/PROGRAMS
352
PAGE 364 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 150,000 Ongoing Project/Program
Contractor
$ 150,000 $ 0 $ 0 $ 0 $ 0 $ 150,000
CC $ 150,000 CC CC CC CC CC $ 150,000
$ 0
$ 0
$ 0
$ 0
357
PAGE 369 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
This project represents a re-budget of unused FY 24-25 funds. In 2019, the City Council approved a program to replace fluted metal light standards at various locations throughout the City. These light standards are failing due to base corrosion and age. In 2024, staff placed that project out to bid, and received exorbitantly high bids, reflective of broad cost increases throughout the construction industry. Given these costs, staff is currently re-evaluating the potential costs/equipment necessary to do the work in-house as opposed to contracting the work out.
$ 150,000 $ 150,000
$ 150,000
$ 150,000
FY 25-26
TDA
358
PAGE 370 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering *DV7D[HV ()
Construction 3URSRVLWLRQ&

Contingencies 0HDVXUH5

General Fund Costs* Other:

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Citywide Traffic Improvements
Implement traffic improvements citywide in keeping with City Council Priority Initiatives Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 150,000 Ongoing Project/Program
Contractor
$ 150,000 $ 0 $ 0 $ 0 $ 0 $ 150,000
CC $ 150,000 CC CC CC CC CC $ 150,000
$ 0
$ 0
$ 0
$ 0
365
PAGE 377 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 63,215 Ongoing Project/Program
Contractor
$ 63,215 $ 175,000 $ 405,000 $ 200,000 $ 150,000 $ 993,215 CC $ 63,215 CC $ 175,000 CC $ 405,000 CC $ 200,000 CC $ 150,000 CC $ 993,215 $ 0
$ 0
$ 0
$ 0
367
PAGE 379 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
This project represents a re-appropriation of unused FY 24-25 funds. In 2018, the City Council approved a replacement program for all traffic signal computers and related equipment and hardware at all 15 signalized intersections in the City, as many of the existing units are outdated and require replacement and/or upgrades.

In FY 24-25, one of the City's on-call traffic engineers prepared a traffic signal inventory of all 15 traffic signals as well as four (4) rectangular rapid flashing beacons (RRFB's), which are used for pedestrian crossings. Based on this inventory, the traffic engineer has developed a 10-year replacement plan, which will enable the City to make the necessary equipment replacements and upgrades to the traffic signals and RRFB. Staff has begun implementing some of the recommended improvements and will continue to do so moving into FY 25-26.

Scope of work for FY 25-26 involves upgrades to RRFB's including new pedestrian push buttons and other equipment replacement. Re-appropriated FY 24-25 funds will be utilized for the work. $ 63,215 $ 63,215
$ 63,215
$ 63,215
FY 25-26
TDA
368
PAGE 380 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Public Works Facility Upgrades
Facility improvements to the Parks and Public Works Facilities at Lacy Park Citywide
Parks and Public Works Amber Shah Civic Facilities
$ 135,545 Ongoing Project/Program
Contractor
$ 135,545 $ 0 $ 0 $ 0 $ 0 $ 135,545
CC $ 135,545 CC CC CC CC CC $ 135,545
$ 0
$ 0
$ 0
$ 0
369
PAGE 381 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
This project is a re-appropriation of unused funds from FY 24-25. These funds will primarily be used for architectural/design services to provide a facility upgrade to the Parks and Public Works offices located at Lacy Park. The existing facility at Lacy Park and City Hall is from the 1930s and requires various updates to the interior and exterior to improve staff safety as well as the make the facilities more presentable.

Currently, the building has structural issues with the interior walls, aging flooring, outdated plumbing/HVAC systems, a mildew issue, is not ADA compliant and does not have sufficient office space, including restrooms, for all staff working at the facility. This building also incurred damage during the January windstorm. Facility upgrades would improve staff efficiency and provide safer working conditions. The project would look to re-design and or renovate/expand the facility to help meet these needs. Design is expected to conclude in FY 25-26, which will be covered by re-appropriated funds. Once design is complete, an estimated construction cost will be provided to the City Council at a future date, with construction anticipated to occur in FY 26-27. $ 135,545
$ 135,545
$ 135,545
$ 135,545
FY 25-26
Contingencies
370
PAGE 382 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Old Mill Facility Upgrades
Completion of facility repairs at the Old Mill to address leaks and other facility-related issues Old Mill Building
Parks and Public Works Amber Shah Civic Facilities
$ 75,000 Ongoing Project/Program
Contractor
$ 75,000 $ 50,000 $ 0 $ 0 $ 0 $ 125,000
CC $ 75,000 CC $ 50,000 CC CC CC CC $ 125,000
$ 0
$ 0
$ 0
$ 0
371
PAGE 383 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
This project includes a re-budget of unused funds from FY 24-25. No new funding is requested at this time.

This project involves the completion of various of facility improvements at the Old Mill building, working in conjunction with the Old Mill Foundation. In 2022, a facility conditions assessment was completed that identified issues with the plumbing, HVAC, and interior walls. The project will continue for multiple years to ensure the different areas of the facility requiring upgrades are sufficiently addressed. Improvements for FY 25-26 will include additional leak repairs to address seepage issues as well as potential improvements to the interior walls.
$ 75,000
$ 75,000
$ 75,000
$ 75,000
FY 25-26
Contingencies
372
PAGE 384 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Sewer Main Rehabilitation Program
Repair or rehabilitation of sewer mains and lines at various locations Citywide
Parks and Public Works Amber Shah Wastewater
$ 131,833 Ongoing Project/Program
Contractor
$ 131,833 $ 4,187,000 $ 4,397,000 $ 4,572,000 $ 4,755,000 $ 18,042,833 CC $ 131,833 CC $ 4,187,000 CC $ 4,397,000 CC $ 4,572,000 CC $ 4,755,000 CC $ 18,042,833 $ 0
$ 0
$ 0
$ 0
373
PAGE 385 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The FY 25-26 project is comprised of a re-appropriation of unused funds from FY 24-25. In 2019, the City Council approved a program for sewer main replacements and rehabilitations, based on the findings and recommendations of the 2019 wastewater collection system condition assessment. The assessment identified that the majority of the City's sewer system is several decades old, with some pipe being up to 100 years old.

As such, rehabilitation is needed to help mitigate the risks associated with an aging system, including pipe collapses and/or overflows. The FY 25-26 budget includes work such as sewer lining improvements and open trench repairs at various locations.

Overall, the City's sewer infrastructure will require significant investment in the coming years to be modernized and the complete larger-scale rehabilitations recommended in the assessment. As such, future years reflect the investment level required to meet this need.
$ 131,833
$ 31,833
$ 100,000
$ 131,833
$ 131,833
FY 25-26
374
PAGE 386 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Stormwater
$ 37,356 Ongoing Project/Program
Contractor
$ 37,356 $ 30,000 $ 0 $ 0 $ 0 $ 67,356
CC $ 37,356 CC $ 30,000 CC CC CC CC $ 67,356
$ 0
$ 0
$ 0
$ 0
375
PAGE 387 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
Staff is recommending re-budgeting the unused funding for drainage inlet improvements for FY 25-26. In 2019, the City Council approved the drainage inlet improvement program to implement the recommendations of the stormwater system condition assessment for drainage inlets. Staff intends to use the FY 25-26 funds provides to assist with the repair and replacement approximately 4 inlets. $ 37,356
$ 37,356
$ 37,356
$ 37,356
FY 25-26
376
PAGE 388 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Drainage Wash Improvement Program
Repairing damaged and missing lining for City-owned drainage washes Citywide
Parks and Public Works Amber Shah Stormwater
$ 50,000 Ongoing Project/Program
Contractor
$ 50,000 $ 50,000 $ 0 $ 0 $ 0 $ 100,000
CC $ 50,000 CC $ 50,000 CC CC CC CC $ 100,000
$ 0
$ 0
$ 0
$ 0
377
PAGE 389 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
This project is being re-budgeted from FY 24-25, as staff anticipates using $50,000 for repairs each of the next two fiscal years. In 2019, the City Council approved the drainage wash improvement program to implement the recommendations of the stormwater system condition assessment for lined and unlined channels and washes. The budget entails a continuation of fence and lining spot-repairs that commenced in 2019. Work in FY 25-26 includes repairing damaged and missing lining that will over time cause the structural failure of concrete-lined channels. As this is a re-budget, no new funding is requested for FY 25-26. $ 50,000
$ 50,000
$ 50,000
$ 50,000
FY 25-26
378
PAGE 390 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Trash Capture Filter Program
Installation of trash capture filters in City catch basins to improve stormwater quality Citywide
Parks and Public Works Amber Shah Stormwater
$ 150,000 Ongoing Project/Program
Contractor
$ 150,000 $ 0 $ 0 $ 0 $ 0 $ 150,000
MW $ 150,000 MW MW MW MW MW $ 150,000
$ 0
$ 0
$ 0
$ 0
379
PAGE 391 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Culvert Replacement Program
Replacement of the drainage culvert at Lacy Park
Citywide
Parks and Public Works Amber Shah Stormwater
$ 220,000 Ongoing Project/Program
Contractor
$ 220,000 $ 7,000,000 $ 600,000 $ 5,426,600 $ 625,000 $ 13,871,600 CC $ 195,490 CC $ 7,000,000 CC $ 600,000 CC $ 5,426,600 CC $ 625,000 CC $ 13,847,090 $ 0
MW $ 24,510 MW MW MW MW MW $ 24,510
$ 0
$ 0
381
PAGE 393 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
This is a re-appropriation of unused funds related to the ongoing design work for the Lacy Park Culvert Project. This program was approved in 2021 by the City Council and seeks to implement the recommendations of the 2021 stormwater system condition assessment for drainage culverts. The first project is the Lacy Park Culvert, which is being recommended for replacement to to the age of the existing system. Design work for the project is expected to continue through FY 25-26 as the project has been re-designed to avoid disrupting Lacy Park, and multiple alternative routes have been explored. The City's stormwater engineering consultant recently provided a projected cost update for construction, which has increased significantly over the past few years as part of a larger trend across the construction industry.

Construction activities are anticipated to begin in FY 26-27. $ 195,490
$ 220,000
$ 24,510
$ 220,000
$ 220,000
FY 25-26
Measure W
382
PAGE 394 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Lacy Park Playground Management Program
Phased replacement of playground equipment to improve long-term safety and increase accessibility
Lacy Park
Parks and Public Works Amber Shah Parks and Grounds
$ 300,000 Ongoing Project/Program
Contractor
$ 300,000 $ 350,000 $ 150,000 $ 0 $ 0 $ 800,000
CC $ 300,000 CC $ 350,000 CC $ 150,000 CC CC CC $ 800,000 $ 0
$ 0
$ 0
$ 0
383
PAGE 395 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

NEW PROJECTS/PROGRAMS
385
PAGE 397 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
EOC Electrical Improvements
Upgrades of electrical equipment and circuits in EOC
Emergency Operations Center - City Hall Campus
Parks and Public Works Amber Shah Civic Facilities
$ 50,000 New Project
Contractor
$ 50,000 $ 0 $ 0 $ 0 $ 0 $ 50,000
CC $ 50,000 CC CC $ 0 CC CC CC $ 50,000
$ 0
$ 0
$ 0
$ 0
386
PAGE 398 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

FUTURE PROJECTS/PROGRAMS
388
PAGE 400 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Funding is requested for an outside engineer to prepare a formal maintenance program.

Citywide
Parks and Public Works Amber Shah Capital Construction
$ 20,000 Future
Contractor
$ 0 $ 20,000 $ 0 $ 20,000 $ 0 $ 40,000
CC CC $ 20,000 CC $ 0 CC $ 20,000 CC CC $ 40,000
$ 0
$ 0
$ 0
$ 0
389
PAGE 401 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The City owns one bridge, located at Circle Drive. This bridge is inspected on a biannual basis by Cal Trans to perform a condition assessment. These funds would be used to hire an outside engineer specializing in bridges and bridge maintenance to prepare a formal maintenance and capital plan should issues or potential improvements be identified during inspection. Once the program is developed, any recommended improvements can be made in a future year. This program will help ensure that the bridge is maintained on regular basis, enhancing resident and user safety.
$ 20,000
$ 20,000
$ 20,000
$ 20,000
FY 26-27
390
PAGE 402 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Library Flooring Repairs and Replacement
Repairs and replacement of existing flooring located throughout the Crowell Public Library Crowell Public Library
Parks and Public Works/Community Services Amber Shah/Cathi Johnson Civic Facilities $ 175,000 Future Project
Contractor
$ 0 $ 0 $ 0 $ 175,000 $ 175,000 $ 350,000
CC CC CC CC $ 175,000 CC $ 175,000 CC $ 350,000
$ 0
$ 0
$ 0
$ 0
391
PAGE 403 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The Library flooring is 16 years old and subject to heavy use. The building is vacuumed, spot cleaned, and deep cleaned on a regular basis but over time debris has accumulated and the flooring is no longer able to resist staining or respond as well to cleaning. As such, it is recommended that the flooring be replaced in the next few years to improve the building's appearance as well as avoid potential safety/trip and fall issues for staff and patrons. Given the size of the facility, as well as the fact that work will occur after hours, flooring replacement would be a significant expenditure. In order to mitigate financial impacts, staff is proposing to phase the project over multiple years.
$ 175,000
$ 175,000
$ 175,000
$ 175,000
FY 28-29
392
PAGE 404 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Facility Security Upgrades
Installation of cameras and associated network infrastructure to enhance security of City facilities
City Facilities
Parks and Public Works/Police Departments Amber Shah/John Incontro Civic Facilities $ 303,635 Future
Contractor
$ 0 $ 303,635 $ 25,995 $ 25,995 $ 25,995 $ 381,620
CC CC $ 303,635 CC $ 25,995 CC $ 25,995 CC $ 25,995 CC $ 381,620 $ 0
$ 0
$ 0
$ 0
393
PAGE 405 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
This project is scheduled to occur in FY 26-27. In order to enhance the security of City-owned facilities including the City Hall campus, Crowell Public Library, and San Marino Community Center, the City recently issued a RFP for consulting services to manage, coordinate, facilitate, furnish and install security cameras and associated network infrastructure at these locations. Improving the security of these facilities will benefit all City Departments and help maintain the condition and safety of public facilities. The cost for the services, based on the cost proposal of the successful Respondent to the original RFP is $303,635 for installation of the equipment and the first year of licensing and maintenance. The RFP will have to be re-issued in FY 26-27 and the first year of the project will cover the installation of the cameras and associated work. Future costs after the installation cover the licensing fees and semi-annual maintenance. $ 303,635
$ 303,635
$ 303,635
$ 303,635
FY 26-27
394
PAGE 406 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Center Medians Re-Envisioning
Re-envisioning of the center medians to introduce conservation elements to comply with State water regulations
Citywide
Parks and Public Works Amber Shah Capital Construction
$ 100,000 Future
City Employees/Consultant
$ 0 $ 100,000 $ 0 $ 0 $ 0 $ 100,000
CC CC $ 100,000 CC $ 0 CC CC CC $ 100,000
$ 0
$ 0
$ 0
$ 0
395
PAGE 407 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The City-owned center medians located along Huntington Drive, Sierra Madre Boulevard, and Old Mill Road comprise approximately 25 acres of landscaping. In recent years, both the State Water Board and Metropolitan Water District have indicated that the landscaped medians, as they currently exist, are not compliant with State water regulations due to their usage of water for non-recreational landscaping. This project represents the first step in re-envisioning the medians to ensure they maintain their functionality and aesthetic appeal while also introducing elements of water conservation and stormwater quality/capture and comply with State and County water regulations.

The first phase of the project will include project design. The City will utilize one of its on-call stormwater engineers to develop a potential design for the renovation that will ensure regulatory compliance. Additionally, the consultant will be able to identify possible stormwater capture and quality elements to the project that would help make the construction eligible for grant funding, reducing the overall financial impact of the construction. The first year would be strictly for project design, with construction not anticipated until after design work is complete. $ 100,000
$ 100,000
$ 100,000
$ 100,000
FY 26-27
396
PAGE 408 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Citywide Irrigation Upgrades
Upgrades of the City's outdated irrigation systems at Lacy Park Citywide
Parks and Public Works Amber Shah Parks and Grounds
$ 75,000 Ongoing Project/Program
Contractor
$ 0 $ 75,000 $ 0 $ 0 $ 0 $ 75,000
CC CC $ 75,000 CC CC CC CC $ 75,000
$ 0
MW MW MW MW MW MW $ 0
$ 0
$ 0
397
PAGE 409 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The City is responsible for irrigating approximately 60 acres of landscaping between Lacy Park and the center medians on Huntington Drive, Sierra Madre Boulevard, and Old Mill Road. The existing irrigation systems are several decades old, and therefore are outdated and require frequent, expensive repairs. The first step of upgrading the irrigation systems was completed in FY 23-24, and involved upgrades of the irrigation controllers at Lacy Park, The next phase , completed in FY 24-25 upgraded the outdated controllers on the Huntington Drive and Sierra Madre Boulevard center medians.

The next phase of the project will include upgrades to the irrigation pipes in Lacy Park. Once complete, these irrigation improvements will help save staff time and money on repairs, and will also improve the efficiency of water usage in the City. Staff will explore potential rebates/funding opportunities that are available from the Metropolitan Water District or California American Water to help offset the overall costs. $ 75,000
$ 75,000
$ 75,000
$ 75,000
FY 26-27
Contingencies
398
PAGE 410 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Condition Assessment - Park and Street Trees
Assess the condition of trees and landscaping at Lacy Park and other City facilities and publicly owned landscaping and street trees
Citywide
Parks and Public Works Amber Shah Capital Construction
$ 50,000 Future
City Employees/Consultant
$ 0 $ 50,000 $ 0 $ 0 $ 0 $ 50,000
CC CC $ 50,000 CC $ 0 CC CC CC $ 50,000
$ 0
$ 0
$ 0
$ 0
399
PAGE 411 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
In order to develop a holistic short and long-term maintenance and replacement schedule for all street trees landscaping at Lacy Park, City-owned facilities, and other publicly owned areas, staff is proposing an assessment of the condition of all park and right-of-way landscaping, including trees, ground coverings, and other plantings. Work may include developing short and long-term replacement plans and developing a planting palate for trees and plants.
$ 50,000
$ 50,000
$ 50,000
$ 50,000
FY 26-27
400
PAGE 412 of 496

RE-APPROPRIATED/RE-BUDGETED PROJECTS/PROGRAMS

APPROVED DURING PREVIOUS BUDGETS
401
PAGE 413 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Huntington Drive
Parks and Public Works Amber Shah Right-of-Way
$ 335,000 Re-Appropriation
Consultant
$ 335,000 $ 0 $ 2,170,000 $ 0 $ 11,530,000 $ 14,035,000 MR $ 335,000 MR MR $ 2,170,000 MR MR $ 11,530,000 MR $ 14,035,000 $ 0
$ 0
$ 0
$ 0
402
PAGE 414 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
In 2019, the City Council approved moving ahead with the design work funded by Measure R funds to improve the traffic flow and reduce congestion on Huntington Drive and to be the lead agency to improve the intersection of Atlantic Blvd-Garfield Ave-Los Robles Ave-Huntington Drive. Completing the funding agreement scope of work requires the assistance of an engineering consultant before it can be approved by the City Council and Metro Board and preliminary engineering commences. This project was re-appropriated as design work did not commence in FY 24-25. The next step for the City is the issuance of an RFP for the completion of a traffic corridor study to justify the work followed by development of a funding agreement with Metro. This step is anticipated to begin in FY 25-26. $ 335,000
$ 335,000
$ 335,000
$ 335,000
FY 25-26
Measure R
403
PAGE 415 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Huntington Dr and Mission Street Beautification Program A program to beautify the City's business districts along Huntington Drive and Mission Street Mission Street
Parks and Public Works Amber Shah Right-ofWay
$ 250,000 Re-Budget
Consultant
$ 250,000 $ 250,000 $ 0 $ 0 $ 0 $ 500,000
CC $ 250,000 CC $ 250,000 CC $ 0 CC CC CC $ 500,000
$ 0
$ 0
$ 0
$ 0
404
PAGE 416 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
In 2020, the City Council approved a program to beautify the business districts along Huntington Drive and Mission Street. This first phase of the program will include improvements to the Mission Street area, which will include improvements to the hardscape as well as other improvements to make the area more pedestrian friendly. In September 2024, the City Council directed staff to proceed with the final design of the project. The City Council will provide final review before the project is put out to bid. This project is a partial re-budget of FY 24-25 funds.
$ 250,000
$ 250,000
$ 250,000
$ 250,000
FY 25-26
405
PAGE 417 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
City Hall Campus - Emergency Generator Connection
Electrical system upgrades to ensure connection to the emergency generator City Hall Campus - 2200 Huntington Dr
Parks and Public Works Amber Shah Civic Facilities
$ 31,888 Re-Budget
Contractor
$ 31,888 $ 0 $ 0 $ 0 $ 0 $ 31,888
CC $ 31,888 CC CC $ 0 CC CC CC $ 31,888
$ 0
$ 0
$ 0
$ 0
406
PAGE 418 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
Recent events have revealed that the existing emergency generator located behind the police station at City Hall is not connected to the public works offices, fleet shop, or vehicle gate exiting to San Marino Avenue.

Electrical upgrades are required to the emergency generator to ensure the City is capable of providing the necessary emergency response during a power outage. Electrical system upgrades would include transfer switching and cabling. Work would be performed by an electrical contractor. This project will require a re-budget of $31,888.
$ 31,888
$ 31,888
$ 31,888
$ 31,888
FY 25-26
407
PAGE 419 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Citywide
Parks and Public Works Amber Shah Wastewater
$ 1,985,690 Re-Appropriation
Consultant
$ 1,985,690 $ 0 $ 0 $ 0 $ 0 $ 1,985,690
CC $ 1,985,690 CC CC $ 0 CC CC CC $ 1,985,690
$ 0
$ 0
$ 0
$ 0
408
PAGE 420 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
This project will upgrade the City's 3 sewer lift stations to improve operational efficiency and function and improve their technology. In January 2024, the City Council approved awards of contract for the Lift Station Improvement Project for construction, construction management, and an amendment with the project's design engineer. Due to long equipment lead times, construction did not start until March 2025. The re-appropriated funds are for the completion of the ongoing construction, which is expected to finish in approximately December 2025.
$ 1,985,690
$ 1,800,000
$ 185,690
$ 1,985,690
$ 1,985,690
FY 25-26
409
PAGE 421 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Sewer Master Plan
Update of the Wastewater Collection System Condition Assessment originally conducted in 2019
Citywide
Parks and Public Works Amber Shah Wastewater
$ 53,583 Re-Appropriation
Consultant
$ 53,583 $ 0 $ 0 $ 0 $ 0 $ 53,583
CC $ 53,583 CC CC $ 0 CC CC CC $ 53,583
$ 0
$ 0
$ 0
$ 0
410
PAGE 422 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
In 2019, the City completed a wastewater system condition assessment. This assessment evaluated the condition of all of the City's wastewater infrastructure, including sewer mains, lift stations, and manholes.

Additionally, the assessment also developed a long-term capital improvement plan based on the various infrastructure needs revealed by the assessment. As it has been several years since the completion of the study, staff is recommending a consultant be utilized to update this plan to ensure its recommendations, particularly about large-scale projects and cost estimates are more current as the City develops a long-term approach to maintaining its sewer infrastructure.
$ 53,583
$ 53,583
$ 53,583
$ 53,583
FY 25-26
411
PAGE 423 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

Rio Hondo Watershed
Parks and Public Works Amber Shah Stormwater
$ 52,585 Re-Appropriation
Consultant
$ 52,585 $ 0 $ 0 $ 0 $ 0 $ 52,585
MW $ 52,585 MW MW $ 0 MW MW MW $ 52,585
$ 0
$ 0
$ 0
$ 0
412
PAGE 424 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
In 2018, the City Council entered into a cost-sharing agreement for the preparation of preliminary engineering and associated design services to reduce pollution that loads into drains from San Marino into the Rio Hondo through 3 tributaries (Alhambra, Rubio, and Eaton Washes). The project has been progressing very slowly due to numerous engineering and environmental alternatives being considered. Per the December 12, 2018 cost-sharing agreement the total City obligation for the project is $257,000. To this point, $204,415 has been expended. The budget shown for FY 25-26 reflects the remaining obligation. The City has confirmed that this payment may be made using Measure W funding. $ 52,585
$ 52,585
$ 52,585
$ 52,585
FY 25-26
Measure W
413
PAGE 425 of 496
STATUS OF FY 2024-25

CAPITAL EQUIPMENT PURCHASES
414
PAGE 426 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202/202

Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Critical IT Infrastructure & Security Maintenance
Procurement of critical IT Firewall and Server Configuration Maintenance to protect the City's IT infrastructure and continuity of services,
Citywide
City Manager's Office Nicole Tibbet Capital Equipment
$ 75,000 New Project or Ongoing
SDI - Contracted IT Managed Services
$ 75,000 $ 240,000 $ 0 $ 0 $ 0 $ 315,000
CE $ 75,000 CE $ 240,000 CE CE CE CE $ 315,000
$ 0
$ 0
$ 0
$ 0

ON SCHEDULE
415
PAGE 427 of 496

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
2024-2025
$50,000 - 2 Palo Alto firewalls for City Hall, Fire, and Police. Palo Alto firewalls are next generation providing advanced protection from threats like ransomware, URL filtering, and real time threat analysis. Having 2 will provide redundancy and minimize downtime for upgrades. Will utilize SD-WAN to provide faster speeds and higher reliability for remote locations. $20,000 - Network Switches for Police and City Hall. Replace main City Hall/PD network switch with 2. This will provide proper segmentation for security and increase the backend speed and put us in proper network compliance for PD operations. 2025-2026
Currently the City's virtual hosts are not providing any redundancy or data protection. We will consolidate all hosts to City Hall and provide failover in case an entire host crashes. This will also provide quick recovery in case of ransomware infection. $165,000 - Virtual Host Server, small back up server, and back-up appliance purchase $70,000 - Licenses for operation of backup server configuration.

IT will use the existing servers to the extent possible to save costs on this project. While some hardware purchase will be necessary, staff will be looking to leverage more modern technology (cloud based services) where appropriate to better position the organization for future years.
$ 70,000
$ 75,000
$ 0
$ 5,000 $ 75,000
$ 75,000
$ 0
FY 24-25
Professional Services
416
PAGE 428 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202/202

Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Council Meeting Broadcast Equipment
Completion of upgrades to the audio and visual equipment in the City Council Chambers Citywide
City Manager's Office Nicole Tibbet Capital Equipment
$ 150,000 New Project
Contractor
$ 150,000 $ 0 $ 0 $ 0 $ 0 $ 150,000
CE $ 150,000 CE CE CE CE CE $ 150,000
$ 0
$ 0
$ 0
$ 0

ON SCHEDULE
417
PAGE 429 of 496

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
In order to support effective public meetings and the transparency of City proceedings, it is necessary for the City to make certain upgrades to the audio and visual equipment within the City Council Chambers. Having experienced several years of technical issues with the current level of broadcast equipment within the Council Chambers, staff will explore the procurement of additional equipment in order to facilitate the successful recording and broadcasting of various City meetings. The procurement of new equipment will also aim to reduce the staff overtime currently incurred by various City personnel to operate the existing equipment within the Council Chambers.
$ 150,000
$ 150,000
$ 0
$ 150,000
$ 150,000
$ 0
FY 24-25
418
PAGE 430 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202/202

Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
PC Replacement cycle
Replacement of aging PC's according to PC replacement schedule All City facilitiies
Finance Mark Siegfried Capital Equipment
$ 40,000 Ongoing
Consultant
$ 40,000 $ 41,200 $ 42,500 $ 43,800 $ 45,100 $ 212,600
CE $ 40,000 CE $ 41,200 CE $ 42,500 CE $ 43,800 CE $ 45,100 CE $ 212,600 $ 0
$ 0
$ 0
$ 0

ON SCHEDULE
419
PAGE 431 of 496

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
This request is to replace PC's for various City staff. The City is currently on a 5 year PC replacement schedule, next year will be the first year of the new cycle. Upgrading and replacing PC's are crucial for the day to day operations of the City. Furthermore, it is a critical element in cyber security. A total of 17 PC's are requested for replacement in FY 24-25. See below for a breakdown by Department:

Police: 4 computers
Fire: 1 computer
Community Development: 3 computers
Public Works: 1 computer
Community Services: 3 computers
Finance/Administration: 5 computer
A total of $40,000 is requested for these purchases for FY 24-25. There is an anticipated cost escalation each year of the program to account for general inflation.
$ 40,000
$ 40,000
$ 40,000
$ 40,000
FY 24-25
None. Fully funded by Capital Equipment Fund (Fund 591) 420
PAGE 432 of 496

POLICE DEPARTMENT

REQUESTS
421
PAGE 433 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202/202

Citywide
San Marino Police Department John Incontro Capital Equipment $ 116,000 New Request
City Employees / Foothill Communication
$ 116,000 $ 116,000 $ 0 $ 0 $ 0 $ 232,000
COPS $ 116,000 COPS $ 116,000 COPS COPS COPS COPS $ 232,000 $ 0
$ 0
$ 0
$ 0

ON SCHEDULE
422
PAGE 434 of 496

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
The Department is requesting the purchase of eight new Motorola APX500 radios each of the next two fiscal years to increase officer safety, reliability, and internal and external communication. The existing Motorola mobile radios are currently over 15 years old and are no longer supported by Motorola for parts or software.

Our radio service provider advises there is no way to put future software updates on these radios, which may make them inoperable in the next 18-24 months, Interagency Communications Interoperability (ICI), is in the process of upgrading their infrastructure, which also requires the City to upgrade equipment software. The departments current radios are UHF and 700 band frequency radios. When ICI goes from phase one to phase two of their infrastructure upgrade frequencies will split, requiring a software upgrade to our current radios.

The City's radio service provider does not believe the current radios will support this new software. In addition, LA County's communication center, Los Angeles Regional Interoperable Communications System (LARICS), is making changes to their infrastructure that will also require a software upgrade in order to have channels available for mutual aid. Having the ability to communicate with surrounding agencies, the airship, and agencies within the City'sCal OES mutual aid area is critical for operations. $ 100,000
$ 116,000
$ 16,000 $ 116,000
$ 116,000
FY 24-25
The Department will purchase 8 new Motorola APX8500 radios in both FY 24-25 and FY 25-26 for staff and detective vehicles. The new radios will require routine maintenance to ensure proper function. The new radios will need to be programmed and installed in the vehicles designated to be replaced. This maintenance is not expected to exceed $500 per year, for all radios, and can be sufficiently covered by the Department's operating budget.

Programming and Installation
COPS
423
PAGE 435 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202/202

Police Department
San Marino Police Department John Incontro Capital Equipment $ 60,198 New Request
Contractor/City Employees
$ 60,198 $ 56,348 $ 56,348 $ 56,348 $ 56,348 $ 285,588
COPS $ 60,198 COPS $ 56,348 COPS $ 56,348 COPS $ 56,348 COPS $ 56,348 COPS $ 285,588 $ 0
$ 0
$ 0
$ 0

COMPLETE
424
PAGE 436 of 496

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
The Police Department is requesting body worn cameras for its officers to increase officer safety, decrease liability to the City, increase evidence collection, and management by capturing video evidence. Overall, this request will help further the City Council's Continued Public Safety Excellence Priority Initiative. The Police Department currently only has in-car video, which collects limited video evidence. It does not capture video evidence when the officer is not directly in front or inside of the vehicle, or inside a residence, which is where most contacts occur. This new body worn camera system will include a body worn camera for each officer and cadet, to be used when interacting with the public, new in-car video for each patrol vehicle, unlimited Cloud storage, unlimited Cloud storage for the drone program, redaction software to assist Records with Public Records Act requests, and video evidence requests by the District Attorneys Office.

The estimated cost includes body worn cameras, all new in-car cameras, 5 year warranty with free replacement of body worn cameras after 30 months, redaction software for the Records Manager for PRA requests, unlimited Cloud storage, and training. The first year includes installation cost and training. This request is eligible to be paid for by COPS funds.
$ 56,348
$ 60,198
$ 3,850 $ 60,198
$ 60,198
FY 24-25
Installation and Training
COPS
425
PAGE 437 of 496

FIRE DEPARTMENT

REQUESTS
426
PAGE 438 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202/202

Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Thermal Imaging Cameras
Procure personal thermal imaging cameras for Fire Department sworn personnel Fire
Fire M. D. Rueda Capital Equipment
$ 10,000 New Request
Fire Personnel
$ 10,000 $ 0 $ 0 $ 0 $ 0 $ 10,000
CE $ 10,000 CE CE CE CE CE $ 10,000
$ 0
$ 0
$ 0
$ 0

COMPLETE
427
PAGE 439 of 496

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
The Fire Department provides personal thermal imaging cameras (TIC) for all sworn personnel as part of their standard equipment. TICs increase firefighter safety and enable firefighters to perform rapid search and rescues; assisting firefighters in locating trapped victims; execute self-rescues if needed; and locate smoldering hot spots. The department currently has 20 TIC units. Six of the current units are no longer functional and require replacement. By purchasing 10 units the department will be able to replace the malfunctioning units and have additional backups.
$ 10,000
$ 10,000
$ 10,000
$ 10,000
FY 24-25
428
PAGE 440 of 496

PARKS AND PUBLIC

WORKS DEPARTMENT

REQUESTS
429
PAGE 441 of 496

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202/202

Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Small Engine Replacement Program
Continuation of biennial program to replace small engine equipment Citywide
Public Works Amber Shah Capital Equipment
$ 10,000 Ongoing
City Employees
$ 10,000 $ 0 $ 10,000 $ 0 $ 15,000 $ 35,000
CE $ 10,000 CE CE $ 10,000 CE CE $ 15,000 CE $ 35,000
$ 0
$ 0
$ 0
$ 0

ON SCHEDULE
430
PAGE 442 of 496

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
In FY 18-19, the City Council approved a biennial program to replace small engine equipment such as concrete and chain saws, blowers, and hedge trimmers used by the Streets, Parks, and Grounds divisions.

San Marino City CouncilMay 30, 2025

San Marino City Council
May 30, 2025