Agenda packet — San Marino City Council, July 25, 2025 (part 2 of 3)

Amendment No. 1 to the
Retirement Healthcare Program Administrative Services and Recordkeeping Agreement Between Teachers Insurance and Annuity Association of America (TIAA) And The City of San Marino
Dated May 1, 2017
Effective as of June 1, 2017, the Retirement Healthcare Program Administrative Services and Recordkeeping Services Agreement (“Agreement”), originally dated May 1, 2017, between Teachers Insurance and Annuity Association of America (“TIAA”) and The City of San Marino (“Plan Sponsor”) as Sponsor the City of San Marino Retirement Health Savings Plan (“Plan”), is hereby amended by this Amendment No. 1 to the Agreement (“Amendment”) as follows:

1. Trust Administration Fees of Schedule D is hereby amended to read as follows:

Trust Administration Fees
TIAA has been authorized by TIAA Trust, N.A. to collect fees from Plan Sponsor for Plan Trust services provided to the Plan.

Annual Fee for Trust Services ……………………$1,500.00*
*The TIAA Trust, N.A. Fees are not included in the Per Account Member fee.

PAGE 237 of 605
_____________________________________________________________________________________________________________________________ Client ID: 065264
v1.0

Page 2 of 2 ends

IN WITNESS WHEREOF, the authorized representatives of the parties have caused this Amendment to be executed by the dates stated below, but effective as of the dates stated herein.

Teachers Insurance and Annuity Association of America
By:______________________ Date:_______________________
Print Name:

Title:

The City of San Marino
By:______________________ Date:_______________________
Print Name:

Title:

This Amendment may be electronically signed and, in that event, the signatures of one or more of the relevant parties to this Amendment may be appended to the end of this Amendment and the applicable signature(s) on this page will remain blank.

PAGE 238 of 605
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: John Incontro, Police Chief
DATE: July 25, 2025
SUBJECT: ACCEPTANCE OF CANNABIS TAX FUND GRANT PROGRAM
(CTFGP) FUNDING IN THE AMOUNT OF $255,041.13 AND
ADOPTION OF RESOLUTION NO. R-25-22

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Safe Community
• Fiscally Responsible and Transparent City Government
• Efficient, Responsive, and Effective City Services

BACKGROUND
With the 2016 passage of Proposition 64, and in accordance with Revenue and Taxation Code Section 34019, the California Highway Patrol (CHP) was tasked with establishing a grant administration program to disburse grant funds to local government and qualified nonprofit organizations for education, prevention, and enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis.

The Cannabis Tax Fund Grant Program (CTFGP) was established to provide alternative funding sources to augment, but not supplant, current activities and programs. Funding is allocated in accordance with California Code of Regulations (CCR) Sections 1890.05 through 1890.07, Cannabis Tax Fund Grant Program.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Police Department’s effectiveness through training and development of new strategies.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
, Council Member
PAGE 239 of 605

DISCUSSION
The Police Department applied for and is conditionally approved for CTFGP funding in the amount of $255,041.13. The funds will be used to perform DUI/Drug Enforcement operations within the City of San Marino (City), utilizing DUI Saturation Patrols and Checkpoints.

To accomplish this, the Department has also been authorized by the CHP to purchase equipment specific to DUI enforcement including:
• A new BMW Motorcycle for the purpose of targeting impaired drivers. • A new All-Terrain Vehicle (ATV) for transporting personnel and equipment to and from the DUI Checkpoint Operations.
• Two new digital message boards to inform the public of DUI enforcement and Checkpoint operations.
• Police Officer Drug Recognition (DRE) Training and Certification. • Multiple educational presentations for community members, to include Neighborhood Watch, San Marino High School, Crowell Public Library, and Coffee with a Cop.

The DUI Saturation Patrols and DUI Checkpoints will be concentrated in areas of the City with high incidence of impaired driving traffic accidents. The Department will be able to enhance patrol presence on Huntington Drive and in all heavily trafficked areas of the City.

The City has received the official Grant Agreement. To execute the Grant Agreement, a resolution from the City Council authorizing the Police Department to receive this grant funding is required.

Grantees are required to report quarterly on achieved project goals and activities.

Payments are issued on a reimbursement-basis only, and payment advances are not allowed. Grantees shall submit reimbursement requests on a quarterly basis for approved achievements and expenses relating to the project goals and activities that occurred during the reporting period.

The grant performance period started July 1, 2025, and ends June 30, 2026.

This Staff Report is for the acceptance of the CTFGP funds and approval of the FY 2025-26 budget adjustments needed. The request to purchase equipment authorized under the program will be presented for Council’s approval at a future date as required by the City’s purchasing rules. Below is the approved budget as listed in the Grant Agreement.

PAGE 240 of 605
Award Number Agency Total Amount
23389 San Marino Police Department $255,041.13
Cost Category Line-Item Name Total Cost to
Grant
Other Direct
Costs DUI Motorcycle – Outfitting
Motorcycle Helmets
ATV – Outfitting
Educational Supplies and Materials
Traffic Cones
$4,793.56
$1,900.00
$4,793.55
$1,380.00
$795.00
Category Sub-Total $13,662.11
Personnel
DUI Saturation Patrols
DUI Checkpoints
DUI Educational Presentations
$47,054.11
$90,108.22
$3,247.36
Category Sub-Total $140,409.69
Travel
DRE Training – Attend Travel
DRE Field Certification – Attend
Travel
$1,152.00
$198.00
Category Sub-Total $1,350.00
Equipment
DUI Vehicle – ATV
DUI Vehicle – Motorcycle
Message Boards
$33,672.33
$31,947.00
$34,000.00
Category Sub-Total $99,619.33
Grant Total $255,041.13

FISCAL IMPACT & PROCUREMENT REVIEW
The proposed Grant Agreement presents no fiscal impact to the General Fund as this is a reimbursement grant, and any expenditures incurred will be reimbursed by grant funds. The FY 2025-26 budget adjustments listed below are needed to account for the grant revenue and expenditures.

Account # Amount Description
PAGE 241 of 605
218-30-3201-5550 $255,041.13 To account for anticipated grant revenue
213-30-4001-0000 $140,409.69 To cover personnel costs
related to the DUI
Saturation patrols,
checkpoints, and
educational presentations
213-30-4480-0000 $1,350.00 To cover travel
expenditures as approved
by the grant
213-30-4613-4700 $109,206.44 To cover equipment
purchases as approved by
the grant (includes
outfitting costs)
213-30-4376-0000 $4,075.00 To cover other direct
costs related to the grant
program

LEGAL REVIEW
The City Attorney's office has reviewed this report and approved as to form.

RECOMMENDATION
Staff recommends that the City Council approve the agreement for the Cannabis Tax Fund Grant Funding and authorize the City Manager or his designee to execute any and all agreements and documents necessary to accept and expend the grant funds in an amount not to exceed $255,041.13 in the fiscal year ending June 30, 2026. Staff also recommends the approval of Resolution No. R-25-22. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve and authorize the Chief of Police and the City Manager or their designee to enter into the agreement with the California Highway Patrol in an amount not to exceed $255,041.13, approve budget adjustments needed, and adopt Resolution No. R-25-22.”

ATTACHMENT

1. Resolution No. R-25-22 Acceptance of Cannabis Tax Fund Grant Acceptance

2. Cannabis Tax Fund Grant Acceptance Intent to Award Letter from the California Highway Patrol
PAGE 242 of 605

3. State of California Highway Patrol Grant Agreement – FY 2025-26 CTFGP Law Enforcement – San Marino Police Department
PAGE 243 of 605
RESOLUTION NO. R-25-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARINO,

CALIFORNIA ACCEPTING AND AGREEING TO THE TERMS AND
CONDITIONS OF THE FY 2025-26 CANNABIS TAX FUND GRANT AND AMENDING THE FY 2025-26 BUDGET BY INCREASING THE REVENUE

ESTIMATES AND APPROPRIATIONS
WHEREAS, the City of San Marino is a municipal corporation duly organized and existing pursuant to the Constitution and the laws of the State of California (“City”); and WHEREAS, the Cannabis Tax Fund Grant, CTFGP, provides grant funds on a reimbursement basis for the purpose of assisting local communities in purchasing equipment and operations for impaired driving and prevention, which is administered by the California Highway Patrol; and
WHEREAS, the San Marino Police Department, SMPD, was awarded grant funds for equipment purchases, impaired driving enforcement, training, and educational presentations for community members; and
WHEREAS, the SMPD wishes to acquire authorized equipment and seek reimbursements pursuant to the subrecipient agreement between the SMPD and California Highway Patrol from the FY 25-26 CTFGP grant funds; and
WHEREAS, the budget for the City of San Marino for Fiscal Year 2025-26 was approved by the City Council on May 30, 2025; and
WHEREAS, the approved budget is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and
WHEREAS, the reallocation of the appropriation between departmental activities may be made by the City Manager, while amendments (increase/decreases) to the budget shall be approved by adoption of a resolution of the City Council.

NOW, THEREFORE, BE IT RESOLVE, DETERMINE AND ORDERS AS
FOLLOWS:

SECTION 1 The City Council agrees to accept the grant award and abide by the terms and conditions of the Cannabis Tax Fund Grant and authorizes the City Manager or their designee to execute any and all agreements and documents necessary to accept and expend the grant funds.

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CITY OF SAN MARINO RESOLUTION NO. R-25-22
PAGE 2 OF 3
SECTION 2. The SMPD is authorized to purchase equipment under the City’s purchasing policy for qualifying CTFGP projects and seek reimbursement from grant funds in accordance with the agreement.

SECTION 3. The Fiscal Year 2025-26 Police Operating Budget shall be amended as follows: Increase the revenue estimate and expenditure appropriations by $255,041.13.

SECTION 4. The City Clerk shall certify the passage and adoption of this Resolution.

PASSED, APPROVED AND ADOPTED this 25th day of July 2025 _________________________________________

GRETCHEN SHEPHERD ROMEY
MAYOR
ATTEST:
_______________________

ALISON WALKER

CITY CLERK
PAGE 245 of 605
CITY OF SAN MARINO RESOLUTION NO. R-25-22
PAGE 3 OF 3

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, ALISON WALKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-25-22 was adopted by the City Council of the City of San Marino at a Regular Adjourned Meeting held on the 25th day of July, 2025, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

________________________

ALISON WALKER

CITY CLERK
PAGE 246 of 605
State of California-Transportation Agency GAVIN NEWSOM, Governor

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
601 North 7th Street
Sacramento, CA 95811
(916) 843-4360
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
June 13, 2025
File No.: 060.17344.17369
Corporal Nia Hernandez
San Marino Police Department
2200 Huntington Drive
San Marino, CA 91108
)
Dear Corporal Hernandez:

On behalf of the California Highway Patrol (CHP), it is my pleasure to inform you, the San Marino Police Department, is conditionally approved for Cannabis Tax Fund Grant Program (CTFGP) funding in the amount of $255,041.13. The purpose of this grant funding is to help your agency reduce and mitigate the impacts of impaired driving in your community.

The official Grant Agreement for signature is forthcoming. In order to execute your Grant Agreement, please provide documentation from a local governing body, authorizing your organization to receive this grant funding, to the Cannabis Grants Unit, by email at [email protected], as soon as possible.

Refer to California Code of Regulations Title 13, Division 2, Chapter 13, Section 1890.13(g) for additional information.

The CHP looks forward to partnering with you and your agency on this project in an effort to make California's roadways a safer place to travel. If you have any questions, please feel free to contact the Cannabis Grants Unit at (916) 843-4360.

Sincerely,
M. W. HEADRICK, Chief
Enforcement and Planning Division
Safety, Service, and Security An Internationally Accredited Agency PAGE 247 of 605
State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
23389

1. GRANT TITLE
\ FY25/26 CTFGP Law Enforcement - San Marino Police Department

2. NAME OF ORGANIZATION/AGENCY
San Marino Police Department
"
)

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2025 To: 06/30/2026

15. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency's effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $255,041.13

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee's Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A- Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B - Detailed Budget Estimate
• Schedule 8-1 - Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY B. AUTHORIZED OFFICIAL OF CHP Name: John lncontro
Title: Chief of Police
Phone: (626) 300-0720
Address: 2200 Huntington Drive
San Marino; CA 91108
E-Mail: [email protected]
(Signature) (Date)
Name: Andrew Beasley
Title: Captain
Phone: (916) 843-4360
Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas
Title: Commander
Phone: (916) 843-3531
Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Mark Siegfried
Title: Accounting Manager/Controller
Phone: (626) 300-0720
Address: San Marino Police Department
2200 Huntington Drive
San Marino, CA 91108
PAGE 248 of 605

TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION
)

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State's obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.

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TERMS AND CONDITIONS
C. PROJECTTERMINATION
)

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term "force majeure" shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee's control which would excuse the Grantee's performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee's staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.

PAGE 250 of 605

TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE
)

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.

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TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its "Active" status with the California Secretary of State, maintain its "Current" status with the California Attorney General's Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its "Active" status with the California Secretary of State, maintain its "Current" status with the California Attorney General's Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

PAGE 252 of 605

TERMS AND CONDITIONS
O.GRANTEENAMECHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST
) 1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with PAGE 253 of 605

TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The _Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS
)

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor's office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles - The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.

PAGE 254 of 605
Schedule A
)
San Marino Police Department
All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application {RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.

Project Description
The San Marino Police Department would like to utilize the Cannabis Tax Fund Grant Program to conduct DUI Saturation Patrols in various parts of the city as well as host DUI Checkpoints. The project will aid in increasing awareness surrounding the dangers of impaired and drunk driving. Enforcement activities like DUI Saturation Patrols and DUI Checkpoints will enhance and raise community awareness. Such enforcement activities will also increase police presence in high-traffic areas known for DUI and DUID drivers. The San Marino Police Department also aims to educate local schools and members of the community on the dangers of impaired driving, providing educational information and resources pertaining to drunk driving and driving high.

Problem Statement & Proposed Solution
The DUI Saturation Patrols and DUI Checkpoints will be concentrated in areas of the city with a high incidence of impaired driving traffic accidents. Huntington Drive is a major east and west thoroughfare for the City of San Marino, and it is also the city's most prominent street. Approximately 53,000 vehicles travel on Huntington Drive on a daily basis. Huntington Drive is a major access point for neighboring cities, including Alhambra, San Gabriel, South Pasadena, Pasadena, and the unincorporated parts of Los Angeles County. With the assistance of the Cannabis Tax Fund Grant Program, The San Marino Police Department will be able to enhance their patrol presence in such heavily trafficked areas. The number of DUI and DUID related offenses are more frequent during the holidays, often times involving repeat offenders as well as younger drivers. An increased police presence in these high traffic areas will aid in reducing the number of DUI and DUID related traffic offenses. Educational presentations and resources provided to local schools and also during Neighborhood Watch Meetings, Public Safety Commission Meetings, and community events like Coffee with a Cop will raise awareness surrounding the dangers of driving while under the influence of an alcoholic beverage or controlled substance. The Cannabis Tax Fund Grant Program will enable The San Marino Police Department to enhance patrol enforcement operations and increase patrol visibility throughout the city in an effort to reduce DUI and DUID traffic related offenses.

Performance Measures/Scope of Work
• 2 DUI Checkpoints (Q2 = 1, Q4 = 1 ): Aim to reduce DUI/DU ID traffic related offenses by 15%, reducing the number of impaired drivers in and around the community. • An ATV (All-Terrain Vehicle) for moving the digital message boards and transporting personnel and equipment to and from the DUI checkpoint.
• 2 Message Boards for DUI Checkpoints and Educational Messaging (Q1 = Purchase, Q2 = Receive, Q2-Q4 = Utilize during DUI Checkpoints and for Educational Messaging): Using a message board will raise public awareness of DUI Checkpoints. When a DUI Checkpoint is not being conducted, the message boards will display educational messaging related to the prevention of driving under the influence of an alcoholic beverage and/or a controlled substance. • 16 DUI Saturation Patrols (Q1 = 4, Q2 = 4, Q3 = 4, and Q4 = 4): The goal of the DUI saturation patrols is to reduce the number of DUI/DU ID traffic related offenses by 10%, improving roadway safety in and around the community.

PAGE 255 of 605
Schedule A
)
• Educational Presentations at the local high schools, during Neighborhood Watch Meetings, and community events like Coffee with a Cop (Q1 = 1, Q2 = 2, Q3 = 3, Q4 =4): The goal of implementing educational presentations is to reach as many students and community members as possible to increase awareness of the dangers of driving under the influence of alcohol or a controlled substance.

The implications of driving while impaired will be presented to members of the community and educational resources will be provided (e.g. handouts, flyers). The primary attendees of the educational safety meetings are residents of the community, local elementary and high school students, school representatives, PTA members, elected officials (City Council members, LA County Board Supervisor Kathryn Barger, and City Manager Eskandar) and uniformed personnel. The safety meetings are meant to foster community policing and collaboration regarding public safety issues, DUI prevention, and well-being. The safety meetings also encourage community engagement and raise awareness about driver and pedestrian safety.
• 1 educational presentation for Neighborhood Watch block captains and residents in Q1 =1, sharing resources and information regarding safe driving practices. • 1 educational presentation for San Marino High School students in Q2=2, focused on the effects of cannabis use and driving.
• 1 educational presentation held for members of the community at the Crowell Library in Q3=3, focused on shifting public perception and perspectives of driving under the influence of a controlled substance or alcohol.
• 1 educational presentation held for a Coffee with a Cop event in 04=4, providing information and resources about safe driving practices and drug and alcohol abuse prevention. Each of the quarterly presentations will educate students and community members on the implications of impaired driving.

Project Performance Evaluation
Key performance indicators (KPI) to document project effectiveness and successful project activities will include quarterly reports as well as data collection (crime and traffic crash statistics) from our Records Manager to reflect progress throughout each quarter.

Program Sustainability
In an effort to reduce the reliance on future grant funding, it is the goal of patrol staff to increase the number of DUI saturation patrols when there is adequate staffing and budgeting to allow for such enforcement details.

Another cost-effective way to reach the community is through social media outlets, educating members of the community of the dangers of impaired and drunk driving. There is an adequate number of staff available to complete the project within the performance period. Staff members possess the required knowledge, skills, and training to execute the project expectations.

Administrative Support
There is an adequate number of staff available to complete the project within the performance period. Staff members possess the required knowledge, skills, and training to execute the project expectations. The administrative support includes that of the Chief of Police, the Patrol Division Commander, Traffic Supervisor, and Motor Officers. This is the first time The San Marino Police Department has applied for funding from The Cannabis Tax Fund Grant Program. The San Marino Police Department has received grant funding from the California Office of Traffic and Safety (OTS) in the past for similar patrol operations and DUI saturation patrols, including DUI Checkpoints. There is an adequate number of patrol personnel to staff the DUI saturations as well as the DUI Checkpoints which can be successfully conducted and yield positive results.

PAGE 256 of 605
Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
23389 San Marino Police Department $255,041.13
)
Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
DUI Motorcycle - Outfitting $4,793.56
Motorcycle Helmets $1,900.00
A TV - Outfitting $4,793.55
Educational Supplies and Materials $1,380.00
Traffic Cones $795.00
Category Sub-Total $13,662.11
Personnel
DUI Saturation Patrols $47,054.11
DUI Checkpoints $90,108.22
DUI Educational Presentations $3,247.36
Category Sub-Total $140,409.69
Travel
DRE Training - Attend Travel $1,152.00
DRE Field Certification - Attend Travel $198.00
Category Sub-Total $1,350.00
Equipment
DUI Vehicle -ATV $33,672.33
DUI Vehicle - Motorcycle $31,947.00
Message Boards $34,000.00
Category Sub-Total $99,619.33
Grant Total $255,041.13!
PAGE 257 of 605
Schedule B-1
Budget Narrative
San Marino Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs
DUI Motorcycle - Outfitting
$4,793.56
Police Motorcycle will be marked, indicating it is primarily used for Driving Under the Influence (DUI) Enforcement or display a message supporting DUI Enforcement.

Total Cost: $4,793.56
Motorcycle Helmets
$1,900.00
Quantity - 1 Police Motorcycle Helmet for use by motor traffic officers. Costs may include a communication system, such as a headset, microphone, and speakers.

Total Cost: $1,900.00
A TV - Outfitting
$4,793.55
Police ATV will be marked, indicating it is primarily used for Driving Under the Influence (DUI) Enforcement or display a message supporting DUI Enforcement.

Total Cost: $4,793.55
) Educational Supplies and Materials
$1,380.00
Flyers - Quantity - 2000 Flyers x $0.69 = $1,380.00. The printed materials will contain data and messaging related to driving under the influence of alcohol and or a controlled substance.

Total Cost: $1,380.00
Traffic Cones
$795.00
Traffic Cones for DUI Checkpoints. Quantity - 30 cones
30 cones @ $26.50/each = $795.00.

Total Cost: $795.00
Personnel
DUI Saturation Patrols
$47,054.11
16 Saturation Patrols (4 saturation patrols per quarter) = $9602.88 / 2 Officers per patrol/ Officer OT= $100.03 per hour, 6 hours per patrol / 96 hours per Officer/ 192 hours. 96 hours@$100.03 = $9,602.88 x 2 officers per saturation patrol= $19,205.76.

Benefits calculated for OT worked is $19,205.76 x 1.45% = $27,848.35.

Total personnel costs for 16 saturation patrols= $19,205.76 + $27,848.35 = $47,054.11.

PAGE 258 of 605
Schedule 8-1
Budget Narrative
San Marino Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.
)
DUI Checkpoints
$90,108.22
DUI Checkpoints (2) - Sergeant/Corporal/Officer: 16 hours @ $100.03 = $1,600.48. For 12 patrol personnel on overtime for 8 hours each, total overtime costs are: $1,600.48 x 12 = $19,205.76 x 2 (DUI Checkpoints)= $38,411.52. Benefits for DUI Checkpoint overtime is: $38,411.52 x 1.45% = $55,696.70. Total overtime costs, including benefits is: $38,411.52 + $55,696.70 = $90,108.22 DUI Educational Presentations
$3,247.36
DUI Education/ Presentations - Sergeant/Corporal/Officer: 4 hours @$100.03 = $400.12. Amount calculated on OT for 2 patrol personnel: $400.12 x 2 = $800.24. 4 Presentations = $3200.96.

Benefits for overtime for 2 officers is: $3200.96 x 1 .45% = $3247.37.

Total overtime for 2 officers conducting DUI Education/Presentations, totaling 16 hours is: $6494.74. * 4 DUI Educational Presentations (1 per quarter/ 2 officers for each presentation / 4 hours for each presentation / total of 16 hours.
*Q1 = Neighborhood Watch Presentation. 2 Officers I 4 hours @ $100.03 = $400.12 X 1.45% (Benefits) = $405.92.

Total for 2 Officers I 4 hours $811.84.
*Q2 = San Marino High School Presentation. 2 Officers/ 4 hours @$100.03 = $400.12 X 1.45% (Benefits)= $405.92. Total for 2 Officers/ 4 hours $811.84.
*Q3 = Educational Presentation at the Crowell Public Library. 2 Officers/ 4 hours @ $100.03 = $400.12 X 1.45% (Benefits) = $405.92. Total for 2 Officers/ 4 hours $811.84. *Q4 = Coffee with a Cop Educational Presentation. 2 Officers I 4 hours @ $100.03 = $400.12 X 1 .45% (Benefits) = $405.92. Total for 2 Officers/ 4 hours $811.84.

Total cost for 4 Educational Presentations (1 per quarter/ 2 Officers per 4-hour OT shift)= $3247.36.

Travel
DRE Training - Attend Travel
$1,152.00
DRE Classroom Training: DRE Course: $0, 2 Officers Mileage = 720 miles/ 2 ways = $1,008.00 (Mileage cost is $504.00). Commuter Lunch for 2 Officers= $8/day = $72.00 x 2 officers= $144.00. Total for two officers to commute to training and commuter lunch: $1,008.00+$144.00=$1, 152.00 DRE Field Certification - Attend Travel
$198.00
DRE Field Certification Course: $0. Estimated miles: 96 miles (12 miles one way x 4 days). Two officers x 192 miles = $134.40. Commuter lunch: $8/day per officer. $8 x 4 days of training = $32.00 x 2 officers= $64.00. Total for estimated mileage and commuter lunch for two officers: $134.00+$64.00=$198.00 PAGE 259 of 605
Schedule 8-1
Budget Narrative
San Marino Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Equipment
Message Boards
$34,000.00
2 Message Boards@ $17,000.00/each for DUI Saturation Patrols, DUI Checkpoints, and DUI/DUID Education and Community Outreach. Quantity - 2 Message Boards
Unit Cost - $17,000.00
Total Cost - $34,000.00
Message Boards will be marked and primarily used for DUI enforcement or display messaging supporting such DUI enforcement.
)
DUI Vehicle - Motorcycle
$31,947.00
(1) DUI Vehicle - Police Motorcycle.

Police Motorcycle will be marked, indicating primary use is for Driving Under the Influence (DUI) Enforcement or display a message supporting DUI Enforcement.

Total Cost $31,947.00.

DUI Vehicle - ATV
$33,672.33
(1) DUI Vehicle - A TV
Police ATV will be marked, indicating primary usage is for Driving Under the Influence (DUI) Enforcement or display a message supporting DUI Enforcement.

Police A TV will be used to transport equipment and personnel between checkpoint locations and the police station.

Total Cost: $33,672.33
PAGE 260 of 605
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Nicole Tibbet, Community Engagement Manager
DATE: July 25, 2025
SUBJECT: ACCEPTANCE OF A $150,000 DONATION FROM THE

HUNTINGTON LIBRARY, ART MUSEUM, AND BOTANICAL

GARDENS FOR RECEIPT IN THE CAPITAL PROJECTS FUND

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Well-Maintained Infrastructure
Inviting and Relevant City Facilities

BACKGROUND
The Huntington Library, Art Museum, and Botanical Gardens (Huntington) opened publicly to visitors in 1928 and has grown over the past century to become an internationally renowned collections-based nonprofit institution that supports and promotes the humanities, the arts, and botanical science.

The Huntington, at approximately 207 acres in size, encompasses just under 10% of the City’s land mass and hosts more than one million visitors each year. Additionally, the Huntington is the City’s largest employer, with over 400 full-time and part-time employees, along with approximately 1,000 additional volunteers. As such, the Huntington is a key role player in the local community, economy, need for services, and the like.

In order to maintain strong relationships with the City and community, the Huntington has made periodic donations to the City. A recent history of Huntington’s donations includes $100,000 each in Fiscal Years 2019-20, 2020- 21, 2021-22, and 2022-23, and $150,000 in Fiscal Year 2023-24, for a total of $550,000 in the last five (5) fiscal years.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 261 of 605

DISCUSSION
Honoring this tradition, the Huntington is again interested in donating to the City. Following recent conversations with City staff, the Huntington would like to make a donation of $150,000 this year. Given community concerns about the impact of the Huntington on our streets and the recent significant street work that took place along Orlando and Oxford Roads, staff recommends receiving this donation into the Capital Projects Fund, where it will be used for infrastructure improvements.

FISCAL IMPACT & PROCUREMENT REVIEW
The Capital Projects Fund is currently estimated to end FY 2025-26 with an available balance of approximately $15,000.

A FY 2025-26 budget adjustment is needed to Account #394-00-3601-0000 in the amount of $150,000 to record the donation received. After accounting for the Huntington Donation of $150,000, the Capital Projects Fund is estimated to end FY 2025-26 with a balance of $165,000.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council accept the donation and approve budget adjustments needed. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept the donation of $150,000 from the Huntington Library, Art Museum, and Botanical Gardens; authorize the Finance Department to record the receipt of the donation in the Capital Projects Fund; and amend the FY 2025-26 revenue budget to recognize revenue of $150,000 in the Capital Projects Fund (Account #394-00-3601-0000).”

ATTACHMENTS

1. None
PAGE 262 of 605
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Lizette Guerrero, Human Resources Director
DATE: July 25, 2025
SUBJECT: CONSIDERATION OF RESOLUTION NO. R-25-16

AMENDING JOB CLASSIFICATIONS

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City continues to explore various methods to improve operational efficiency, including updating job classifications. It is common practice in organizations to update job classifications to ensure that they accurately reflect modernized operations and improved workflow efficiencies, therefore resulting in subsequent updating of tasks, duties, responsibilities, and qualifications required for specific roles. If the responsibilities, required skills, or the scope of the role significantly changes in a position, creating a new job classification will ensure that the position accurately reflects the expectations of the job.

DISCUSSION
Section 02.05.01 of the Code provides that the City Manager shall prepare position classifications for City employees, and for the City Council to approve the addition of classifications via resolution. A Resolution (Attachment 1) amending the job classifications has been prepared.

Department Heads reviewed the respective job classifications (Attachment 2) within their departments and are recommending updating the job classifications for the following positions:

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 263 of 605
Account Clerk, Maintenance Worker I,
Administrative Assistant, Maintenance Worker II,
Assistant Planner, Maintenance Worker III,
Associate Planner, Management Analyst,
Building Inspector I, Parks Foreman,
Building Inspector II, Permit Technician,
Code Enforcement Officer, Police Dispatcher/Clerk,
Fire Division Chief, Police Officer Recruit,
Fleet Maintenance Foreman, Recreation Supervisor (FT),
Librarian I, Senior Planner,
Librarian II, Streets Maintenance Foreman,
Part-Time Police Cadet, Urban Forester.

All of the updates have been reviewed and agreed to by their respective employee associations.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council adopt Resolution No. R-25-16 amending job classifications. If the Council agrees with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-25-16 amending job classifications.”

ATTACHMENTS

1. Resolution No. R-25-16, amending job classifications

2. Redline of amended job classifications
PAGE 264 of 605
RESOLUTION NO. R-25-16

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, AMENDING JOB CLASSIFICATIONS
WHEREAS, San Marino Municipal Code section 02.05.01 provides that the City Manager shall prepare position classifications for City employees, subject to City Council approval; and WHEREAS, the City Manager has determined that the job classifications for the positions of Account Clerk, Administrative Assistant, Assistant Planner, Associate Planner, Building Inspector I, Building Inspector II, Code Enforcement Officer, Fire Division Chief, Fleet Maintenance Foreman, Librarian I, Librarian II, Maintenance Worker I, Maintenance Worker II, Maintenance Worker III, Management Analyst, Parks Foreman, Permit Technician, Police Dispatcher/Clerk, Police Officer Recruit, Recreation Supervisor (FT), Senior Planner, Streets Maintenance Foreman, Urban Forester, and Part-Time Police Cadet need to be amended; and WHEREAS, Resolution No. R-25-14 sets forth the salary for City employees; and WHEREAS, the City has met and conferred with the San Marino City Employees’ Association (CEA) for represented positions; and
WHEREAS, per the San Marino Municipal Code section 02.05.01, it is necessary for the City Council to approve the amendment of classifications for the positions of Account Clerk, Administrative Assistant, Assistant Planner, Associate Planner, Building Inspector I, Building Inspector II, Code Enforcement Officer, Fire Division Chief, Fleet Maintenance Foreman, Librarian I, Librarian II, Maintenance Worker I, Maintenance Worker II, Maintenance Worker III, Management Analyst, Parks Foreman, Permit Technician, Police Dispatcher/Clerk, Police Officer Recruit, Recreation Supervisor (FT), Senior Planner, Streets Maintenance Foreman, Urban Forester, and Part-Time Police Cadet.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, as follows:

SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council.

SECTION 2. The job classifications for the positions of Account Clerk, Administrative Assistant, Assistant Planner, Associate Planner, Building Inspector I, Building Inspector II, Code Enforcement Officer, Fire Division Chief, Fleet Maintenance Foreman, Librarian I, Librarian II, Maintenance Worker I, Maintenance Worker II, Maintenance Worker III, Management Analyst, Parks Foreman, Permit Technician, Police Dispatcher/Clerk, Police Officer Recruit, Recreation Supervisor (FT), Senior Planner, Streets Maintenance Foreman, Urban Forester, and Part-Time Police Cadet are hereby amended to read as set forth on the attached Exhibit A.

SECTION 3. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of PAGE 265 of 605
CITY OF SAN MARINO RESOLUTION NO. R-25-16

Page 2 of 4 ends

the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 5. Effective Date: This Resolution shall become effective immediately upon adoption.

PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 25th day of July 25, 2025.

GRETCHEN SHEPHERD ROMEY,
MAYOR

ATTEST:

ALISON WALKER, CITY CLERK
PAGE 266 of 605
CITY OF SAN MARINO RESOLUTION NO. R-25-16

Page 3 of 4 ends

EXHIBIT “A”
PAGE 267 of 605

ACCOUNT CLERK

GENERAL DESCRIPTION
Under direct supervision of the Accounting Manager/Controller, the Account Clerk is responsible for providing a variety of paraprofessional accounting duties involving financial record keeping or payroll processing. The incumbent may be responsible for generating, collecting, processing and recording City revenues, purchase orders, billing, purchasing office supplies, processing of payroll and performs a variety of supportive administrative tasks.

DISTINGUISHING CHARACTERISTICS
This classification is characterized by the performance of a variety of tasks within a framework of established procedures and with occasional instruction and assistance.

ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties
• Perform a variety of accounting clerical duties involving financial recordkeeping and generating, collecting, processing and recording City revenue; process cash receipts; total cash and checks; reconcile cash drawer. • Review and verify invoices for assigned accounts; audit invoices for accuracy; enter invoice amounts into computer system; type, log, copy, file and disperse payments. • Process purchase orders and enter information into computers; coordinate purchasing functions with other divisions; follow up on orders and back orders; maintain contact with vendors. Ensure compliance with established accounting procedures.
• Create and set up files for new vendors in the City's financial system; make changes to existing vendor files; contact vendors regarding the follow-up questions as necessary.
• Prepare and process of payroll, health insurance billings; generate computer reports; prepare correspondence, process payments and enter information into computer; and distribute checks.
• Maintain office supplies; receive requests for supplies; locate affordable prices; approves order; and place orders and distribute supplies. • Perform a variety of administrative support duties, to include maintenance of files PAGE 268 of 605
and records and perform data entry and retrieves financial information using a computer.
• Operate a variety of office equipment associated with applications and specialized software.
• Performs related duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Basic principles of accounting; customer service; mathematical principles; principles of business letter writing, and report preparation.
• Principles and procedures of financial recordkeeping and reporting. • Principles and procedures of procurement.
• Methods and techniques of cash handling.
• Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Skills and Demands:
• Maintain a variety of financial records and files.
• Respond to requests and inquiries from the general public; prepare clear and concise reports.
• Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.

EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
• High school graduate (or substitution of G.E.D. or California Proficiency Certificate) is required.
• College level course work in accounting, bookkeeping or a related field.

PAGE 269 of 605
Experience
• Three (3) years of experience in maintaining accounting records including accounts payable and payroll. Experience in a municipal government agency is preferred but not mandatory.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record or the ability to get from point to point for training and classes.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an incumbent to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public in possible challenging situations. Occasionally walks up and down stairs.

PAGE 270 of 605
Work Environment:

Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
This information is available in an alternative format by request to (626) 300- 0780.

The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

REVISED: JULY 25, 2025
PAGE 271 of 605

ADMINISTRATIVE ASSISTANT

GENERAL DESCRIPTION
Under direct supervision of the Department Head, the Administrative Assistant performs a wide variety of responsible technical and clerical duties relating to administration and personnel functions for the department assigned.

DISTINGUISHING CHARACTERISTICS
Direct supervision is provided by the Department Head. This single class position assists the Department Head with administrative support.

Duties
• Perform a wide variety of responsible clerical, technical, and administrative duties in support of the Department Head. Provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer general questions from employees and the public.
• Provide general clerical and administrative support to the Department Head; compose and type letters, memoranda, and other correspondence for signature by the Department Head related to assigned duties and activities. • Process and maintain the department's files, including the department's personnel records to ensure timely performance evaluations and appropriate actions. • Assist in the preparation of required federal and state notices and monitor time requirements regarding these entitlements.
• Receive, coordinate, and maintain film permits, review invoices for accuracy and proper coding.
• Perform a variety of general office support duties; research and compile data for special projects and reports; make copies; maintain calendar of activities, meetings, and various events for assigned staff; process mail including receiving, sorting, timestamping, logging and distributing incoming and outgoing correspondence and packages.
• Keep the Department Head informed of all progress relating to activities and projects related to the department assigned.

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• Operate a variety of office equipment including a computer, typewriter, copier, and facsimile machine; utilize various computer applications and software packages. • Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, use of internet and Microsoft Outlook.
• Basic functions and structure of a municipal organization; methods and techniques of proper phone etiquette; business letter writing and the standard format for typed materials; basic mathematical principles.
• Methods and techniques for record keeping and filing; basic report preparation and writing; proper English usage, spelling, grammar and punctuation; customer service and public relations methods and techniques.

Skills and Demands:
• Provide support services; perform a variety of office support and clerical duties and activities of a general and specialized nature in support of the Department Head and Administration.
• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Read, understand, and review documents, policies and procedures for accuracy and relevant information; answer questions and provide information to City employees, outside agencies, and the public; update manuals as required with current information.
• Use applicable office terminology, forms, documents, and procedures in the course of the work; use sound judgment in following and applying appropriate laws, regulations, policies, and procedures.
• Compose correspondence and compile and arrange data in a readable and comprehensible manner; proofread and edit draft reports or correspondence for errors in grammar or structure; make accurate arithmetic calculations; type and enter data at a speed necessary for successful job performance. • Maintain ongoing communication with the Department Head regarding issues, department requests; status of projects and completion of tasks; takes direction from the Department Head and follows projects through to completion in a timely manner.
• Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters. • Establish and maintain complex record keeping systems; coordinate activities and meet critical deadlines; understand and follow instructions; communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with the public and those contacted in the course of the work.

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Education
• High school graduate (or substitution of G.E.D. or California Proficiency Certificate) is required.
• Two years of college level course work in administration, business, or closely related field. Significant related experience may substitute for education.

Experience
• Three (3) years of increasingly responsible technical or administrative experience in personnel administration activities.

Licenses/Certificates
• Possession of a valid California Class C driver's license.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Physical Demands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember personnel rules, legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Work Environment:

Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
PAGE 275 of 605

ASSISTANT PLANNER

GENERAL DESCRIPTION
Under general supervision, performs professional and technical planning work in the development and implementation of current, long range, community and environmental goals as governed by planning ordinances and development relating to municipal planning, environmental review, and housing.

DISTINGUISHING CHARACTERISTICS
Reporting to the Senior Planner, the Assistant Planner is an entry-level position in the professional planning series that performs routine professional-level work in the field of current and advanced planning, environmental analysis, and building code Administration.

Duties
• Provide assistance at the public counter regarding inquiries and requests about the City's planning functions and procedures for obtaining building permits. • Interpret and explain City policies, plans, procedures, and regulations to the public. • Conduct code enforcement field studies, investigations, and compliance actions. • Review development plans for construction of single-family homes and commercial buildings; explain the City's plans for construction of single-family homes and commercial buildings; explain the City's zoning requirements and procedures to contractors, architects and homeowners for application to the Design Review Committee and Planning Commission.
• Participate in preparing initial studies and in preparing or reviewing environmental impact reports; compile information and make recommendations on special studies and prepares routine planning reports.
• Assist in the creation of presentations for the Planning Commission, City Council, various committees, and advisory boards.
• Participate in zoning enforcement and administration. • Research and draft ordinances for review; and assist in coordinating City planning activities with outside departments.
• Research, collect and analyze demographic, social, economic, geographic, and environmental data and write reports to make recommendations to management.

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• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Basic principles and practices of urban planning.
• Current literature, information sources, and research techniques in the field of urban planning.
• Major types of construction materials and techniques. • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Skills and Demands:
• Retain and interpret building and zoning codes and City ordinances related to planning and building department activities; interpret technical building codes, ordinances, plans and specifications with increasing independence; interpret planning and zoning programs to the general public.
• Apply environmental laws and regulations and methods of assessment; analyze and compile technical and statistical information and prepare reports. • Conduct, research, prepare detailed narrative reports, perform complex numerical analysis and sort/file documents; make oral presentations. • Review and understand architectural, grading, topographical and related drawings. • Set priorities, organize workflow and maintain organization of work and records. • Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.

Education
• A Bachelor's degree from an accredited college or university with major course work in urban planning, public administration, geography, architecture, or a closely related field.

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Experience
• Internship experience in the field of planning.

Licenses/Certificates
• Possession of a valid California Class C driver's license.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; to stand at the counter for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment, surrounding desk; walk to observe construction activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile, and frequently enter and exit an automobile, to attend various meetings and go on inspections. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust focus. While performing duties, the employee is regularly required to use written and oral communication skills; analyze planning and building services, and technical reports; research and write staff reports and other documents; know laws, regulations and codes; explain and interpret codes, policies and procedures; interact PAGE 278 of 605
with City management, other governmental officials, contractors, vendors, employees and the public.

Work Environment:

Employee spends 80% working in an office environment and while performing the duties of this job indoors, the work environment is generally in a temperature controlled office.

Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
PAGE 279 of 605

ASSOCIATE PLANNER

GENERAL DESCRIPTION
The Associate Planner functions under the Senior Planner and under the direction of the Community Development Director.

DISTINGUISHING CHARACTERISTICS
The Associate Planner is the journey level position in the professional planning series that performs routine professional level work in the field of current planning and advanced planning, environmental analysis, and building code administration.

Duties
• Provides assistance at the public counter with inquiries and requests regarding the City's planning functions and procedures for obtaining building permits. • Reviews development plans for construction of single-family homes and commercial buildings; explains the City's zoning requirements and procedures to contractors, architects and homeowners for applications to the Design Review Committee and Planning Commission.
• Participates in the preparation of initial studies and in the preparation of, or review of environmental impact reports.
• Provides primary staff support to the Design Review Committee; compiles information and makes recommendations on special studies and prepares routine planning reports.
• Assists in making presentations to the Planning Commission, City Council, and various committees and advisory boards as directed.
• Participates in zoning enforcement and administration; assists in reviewing development proposals; researches and drafts ordinances for review. • Assists in coordinating City planning activities with outside departments. • May provide supervisory responsibilities over subordinate personnel. • Performs other duties as assigned.

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KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Basic principles and practices of urban planning; current literature, information sources and research techniques in the field of urban planning; and major types of construction materials and techniques.
• California Environmental Quality Act (CEQA); California Planning, Zoning, and Development Laws; and basic principles of Building and Zoning Codes, environmental laws and regulations.
• Modern office practices, procedures, methods and equipment.

Skills and Demands:
• Retain and interpret building and zoning codes and City ordinances related to the Planning and Building Department activities; interpret technical building codes, ordinances, plans and specifications with increasing independence. • Apply environmental laws and regulations and methods of assessment; analyze and compile technical and statistical information and prepare reports; interpret planning and zoning programs to the general public.
• Review and understand architectural, grading, topographical and related drawings; conduct research, prepare detailed narrative reports, perform complex numerical analysis and sort/file documents.
• Communicate clearly and concisely, both orally and in writing; understand and carry out oral and written directions.
• Operate a computer, software programs, and other modern office equipment. • Respond to the public's and staff's requests for assistance both on the phone and in person; and deal effectively with the public while working at the front counter. • Establish and maintain effective working relationships with other employees, property owners, contractors, architects, engineers, attorneys, members of the public, and with those contacted in the course of the work. • Observe safety rules; sit for up to two hours at a time, stand, stoop or bend for long periods of time; drive to and from construction sites and conduct field inspections; lift up to 15 pounds; get from one location to another, including climbing stairs, in the course of doing business.

Education
• A Bachelor's degree from an accredited college or university with major course work in urban planning, public administration, geography, architecture, or a closely related field.

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Experience
• Two (2) years of full-time-related experience in the position of Assistant Planner or any equivalent.

Licenses/Certificates
• Possession of a valid California Class C driver's license.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging. • Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

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Work Environment:

While performing the duties of this job, the employee spends 80% working in an office environment and is regularly required to use written and oral communication skills; analyze planning and building services, and technical reports; research and write staff reports and other documents; knows laws, regulations and codes; explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.

The work environment is generally in a temperature-controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
PAGE 283 of 605

BUILDING INSPECTOR I

GENERAL DESCRIPTION
The Building Inspector I is responsible for performing a variety of building inspection duties at varying stages of construction, alteration, and repair and assists in the review of building plans and specifications.

DISTINGUISHING CHARACTERISTICS
Reporting to the Community Development Director, the Building Inspector I is expected to perform the entire range of moderately difficult combinations of inspections (building, plumbing, mechanical and electrical) on a variety of residential and commercial buildings.

Duties
• Conduct field inspections of new and remodeled residential, commercial and industrial structures during varying stages of construction, and upon completion, to ensure compliance with various buildings, electrical, mechanical, and plumbing codes.
• Interpret, apply and explain complex codes, laws and regulations; read and interpret construction plans and specifications; review and interpret architectural, grading, topographical and related drawings.
• Perform moderately difficult inspection duties in trade specialties such as structural, plumbing, electrical and mechanical; check compliance with zoning, disabled, energy conservation and similar regulations.
• Respond to requests for information regarding codes, inspections or complaints; investigate violations or complaints and discuss difficult problems or disagreements on interpretation with the Code Enforcement Manager.
• Review plans and applications for building permits and process applications; issue building permits; issue certificates of occupancy; assist the public in the completion of forms and applications for building, electrical, plumbing and mechanical permits. • Assist in checking building plans; assure proper and safe installations of routine and complex building systems.
• Coordinate inspection activities with other City departments and divisions.

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• Make field review of plans and specifications. Conduct code enforcement inspection work.
• Ascertain conformance to the State and Local Building Code, Plumbing and Electrical Codes and pertinent provisions of State codes and City ordinances. • Participate in training for inspectors and keep current on new codes, ordinances, laws and amendments.
• Confer with architects, contractors, builders and the general public in the field and office; explain and interpret requirements and Restrictions. • Maintain inspection and permit records and files and prepare detailed inspection reports.
• Prepare correspondence and research new or amended codes or regulations. • Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and practices of building, plumbing, mechanical and electrical codes; applicable city, county, state and federal laws, codes, ordinances and regulations, including the California building code, Plumbing code, Mechanical Code, and Electrical Code; Uniform Housing Code, basic zoning, grading, and flooding requirements.
• Building inspection procedures and policies; typical construction methods and materials; principles of structural design, engineering mathematics and building plan review.
• Processes and procedures to handle various building permits. • Record keeping procedures and records management and retention schedule practices.
• Correct English usage, spelling, grammar, punctuation, and basic arithmetic. • Good customer service methods and techniques.
• Permit processing software.
• Building Codes, State Contractors' Licenses and Workers Compensation requirements.
• Safe work practices and procedures.
• Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Skills and Demands:
• Prepare clear, concise and competent reports, correspondence and other written materials; perform complex mathematical calculations rapidly and accurately; ort and file documents.
• Work independently in the absence of supervision; exercise initiative and sound independent judgment within general policy guidelines; exercise safe work and driving practices.
• Conduct field inspections on a daily basis by driving and frequently entering and exiting an automobile and inspect buildings while under construction including climbing ladders, crawling through attics and walking on roof tops.

PAGE 285 of 605
• Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.

Education
• Graduation from high school or equivalent is required. • College level coursework in the inspection field is desirable.

Experience
• Two (2) years of increasingly responsible experience performing building inspection work.

Licenses/Certificates
• Current certifications issued by the International Code Council (ICC) as a Building Inspector, Electrical Inspector, Plumbing Inspector, and Mechanical Inspector. • Possession of a valid California Class C driver's license.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging. • Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound PAGE 286 of 605
decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 40 pounds; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Twist to reach equipment; walk to observe activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Conduct field inspections on a daily basis by driving; Sit in a vehicle for long periods of time, to enter and exit a vehicle often and get from one location to another in the course of doing business. Inspect buildings while under construction including climbing ladders, crawling through attics and walking on roof tops and getting from one location to another in the course of doing business. Work outdoors in all weather conditions including hot with sun exposure, cold and wet.

Work Environment:

Employee generally works 30% indoors and 70% outdoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions and visiting developed and undeveloped sites in various stages of construction. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

PAGE 287 of 605
This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
PAGE 288 of 605

BUILDING INSPECTOR II

GENERAL DESCRIPTION
The Building Inspector II, under general supervision of the Community Development Director, performs a variety of building inspection duties at various stages of construction, alteration and repair and assists in the review of building plans and specifications.

DISTINGUISHING CHARACTERISTICS
The Building Inspector II is a journey level, non-exempt position who is expected to perform the entire range of moderately difficult combinations of inspections (building, plumbing, mechanical and electrical) on a variety of residential and commercial buildings. The Building Inspector II is distinguished by the higher level of skill, experience and certifications required.

Duties
• Conduct field inspections of new and remodeled residential and commercial structures during various stages of construction and upon completion to ensure compliance with applicable building, electrical, mechanical, and plumbing codes. • Respond to requests for information regarding codes, inspections or complaints; investigates violations or complaints and discusses difficult problems or disagreements on interpretation with the Planning and Building Director. • Review plans and applications for building permits; processes applications over the counter; issue building permits; issue certificates of occupancy; assist the public in the completion of forms and applications for building, electrical, plumbing, and mechanical permits.
• Assist in the checking of building plans; assure proper and safe installations of routine and complex building systems.
• Coordinate inspection activities with other City departments and divisions; make field review of plans and specifications.
• Participate in training for inspectors and keeps current on new codes, ordinances, laws and amendments.
• Confers with architects, contractors, builders and the general public in the field and at the counter; issues correction notices; explains and interprets requirements and PAGE 289 of 605
restrictions.
• Maintain inspection and permit records and files and prepares inspection reports. • Prepares correspondence, researches new or amended codes or regulations. • Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and practices of building, plumbing, mechanical and electrical codes; applicable city, county, state and federal laws, codes, ordinances and regulations, including the California Building Code, Plumbing Code, Mechanical Code, and Electrical Code; Uniform Housing Code, basic zoning, grading, and drainage requirements.
• Acquired knowledge of state laws that pertain to non-residential accessibility, energy conservation, and green building.
• Building inspection procedures and policies; typical construction methods and materials; principles of structural design, engineering mathematics and building plan review.
• Good customer service practices.
• Modern office methods, practices, procedures and equipment.

Skills and Demands:
• Interpret, apply, and explain complex codes, laws and regulations; read and interpret construction plans and specifications; review and interpret architectural, grading, topographical and related drawings.
• Use of common office software and computer, calculator, telephone, copying machine, and other tools related to building inspection. • Respond to the public's and staff's requests for assistance both on the phone and in person; establish and maintain effective working relationships with those contacted in the course of work.
• Prepare clear, concise and competent reports, correspondence and other written materials; perform complex mathematical calculations rapidly and accurately; ability to sort and file documents.
• Communicate pleasantly and effectively with the public and City staff. • Work independently in the absence of supervision; exercise initiative and sound independent judgment within general policy guidelines; exercise safe work and driving practices.
• Sit and/or stand up for up to two hours at a time; lift up to 40 pounds; drive a city vehicle.
• Conduct field inspections on a daily basis by driving and frequently entering and exiting an automobile.
• Inspect buildings while under construction, including climbing ladders, crawling through attics and walking on roof tops.

PAGE 290 of 605

Education
• Graduation from high school or equivalent is required. • College level coursework in the inspection field is desirable.

Experience
• Five (5) years of full-time increasingly responsible experience performing building inspection work.

Licenses/Certificates
• Current certifications issued by the International Code Council (ICC) as a Building Inspector, Electrical Inspector, Plumbing Inspector, and Mechanical Inspector are required.
• Possession of a valid California Class C driver's license.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging. • Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PAGE 291 of 605
Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear.

Work Environment:

Employee generally works 30% indoors and 70% outdoors. The work environment indoors is usually in a temperature-controlled office; some travel is required. While performing the duties of this job outdoors, the employee occasionally works in varying weather conditions, visiting developed and undeveloped sites in various stages of construction. Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to high level noises including but not limited to outdoor construction equipment.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
PAGE 292 of 605

CODE ENFORCEMENT OFFICER

GENERAL DESCRIPTION
The Code Enforcement Officer is responsible for enforcing the City’s Codes, ordinances, and regulations related to building, zoning and business license requirements.

DISTINGUISHING CHARACTERISTICS
Under general supervision of the Code Enforcement Manager, the Code Enforcement Officer is responsible for performing a variety of duties in the investigation of violations and enforcement of state and municipal codes, ordinances, and regulations. Incumbents receive and investigate public nuisance, licensing regulations, property maintenance, abandoned vehicles and related code provision complaints and other issues relating to the health, safety and welfare of the community for public and private residential, commercial and industrial property, initiate enforcement, issues citations and violation notices.

Employees in this classification may work rotating shifts that may include evenings, weekends and holidays.

Duties
• Receive and investigate complaints of violation of City codes, ordinances and regulations; issue notices of violation and other documents to abate public nuisances; conduct follow-up investigations to ensure compliance. • Coordinate, schedule, and perform inspections and investigation activities related to zoning and business license requirements; implement programs, policies, and procedures to ensure program effectiveness; inspect and report instances of graffiti. • Answer inquiries from the public, in person, over the phone or via email; provide code enforcement information and explain procedures.
• Prepare initial abatement and follow-up correspondence, issue citations and notices of violation.
• Determine and document methods to achieve compliance consistent with laws, codes, ordinances, and regulations.
• Research and prepare case files for legal action by City Prosecutor for noncompliance; assist with prosecution of violators; coordinate enforcement programs in City departments, divisions and outside agencies; prepare, appear and PAGE 293 of 605
testify at administrative hearings and/or in court.
• Maintain comprehensive files, records and reports related to citations and violations; prepare a variety of written reports, memoranda, and correspondence; document violations by securing photographs and other pertinent data; input and retrieve information from records systems using a computer terminal. • Organize assigned field and office work to provide efficient handling of citizen complaints; address situations involving public contact in a professional and courteous manner; issue business licenses and vehicle permits. • Conduct site visits; take photographs; confer with City staff, legal counsel, Vector Control, Humane Society and County Health staff regarding violations. • Perform other related duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and practices of building, plumbing, mechanical and electrical codes; applicable city, county, state and federal laws, codes, ordinances and regulations, including the California building code, Plumbing code, Mechanical Code, and Electrical Code; Uniform Housing Code, basic zoning, grading, and flooding requirements.
• Principles and techniques involved in code enforcement, including the understanding and interpretation of city codes and ordinance.
• Municipal organizational structure, codes, regulations and ordinances. • Process and procedure associated with business licenses, recordkeeping and record management practices.
• Applicable local, state and federal laws and codes related to planning, building, zoning and land use.

Skills and Demands:
• Interpret and apply a variety of City and state regulations and analyze situations carefully and adopt effective courses of action, within department guidelines. • Work independently in the absence of supervision; analyze situations carefully and adopt effective courses of action.
• Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.

PAGE 294 of 605

Education
• Graduation from high school or equivalent is required. • A minimum of seven (7) units in college or vocational course work in plumbing, electrical, carpentry or mechanical programs.

Experience
• Six (6) months’ experience doing code enforcement or housing inspections or completion of a four-year apprenticeship in any one of the following building trades:
carpentry, plumbing, mechanical, or electrical work.

Licenses/Certificates
• Possession of, or ability to obtain within one (1) year of appointment, certification as a Code Enforcement Officer issued by the California Association of Code Enforcement Officers (CACEO) or similar certification as determined by the appointing authority. Employees hired before July 1, 2025, and employed as Code Enforcement Officers as of July 1, 2025 are not subject to this requirement. • Possession of, or ability to obtain within one year of appointment, Penal Code section 832 certificate. Employees hired before July 1, 2025, and employed as Code Enforcement Officers as of July 1, 2025 are not subject to this requirement. The City will pay the fees associated with obtaining the required certificate and compensate employees for attending the training as may be required by law. The City may defer the requirement to obtain the required certificate subject to budgetary restrictions. If the City defers the requirement to obtain the certificate, the employees will not be disciplined for commensurate delay in obtaining such certificate. • Possession of a valid California Class C driver's license with a satisfactory driving record

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging. • Demonstrate an ability to respond positively and adapt to changes in the workplace.

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• Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 20 pounds; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Twist to reach equipment; walk to observe activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Conduct field inspections on a daily basis by driving; Sit in a vehicle for long periods of time, to enter and exit a vehicle often and get from one location to another in the course of doing business. Inspect buildings while under construction, including climbing ladders, and get from one location to another in the course of doing business. Work outdoors in all weather conditions including hot with sun exposure, cold and wet.

Work Environment:

Employee generally works 30% indoors and 70% outdoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions and visiting developed and undeveloped sites in various stages of construction. Noise levels in the work environment are usually moderate, but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

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This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
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FLEET MAINTENANCE FOREMAN

GENERAL DESCRIPTION
The Fleet Maintenance Foreman is responsible to supervise and perform the more complicated work in the service of mechanical repairs on motor vehicles, other medium and light duty equipment, the outfitting and repair of vehicular of fire/police apparatus, welding and electrical repairs, body and paint work and keep maintenance records.

DISTINGUISHING CHARACTERISTICS
Reporting to the Parks and Public Works Manager, the Fleet Maintenance Foreman is responsible to exercise functional and technical supervision over team members involved in equipment repair and maintenance.

Duties
• Perform general mechanical overhaul and repair work on machinery and light and medium motorized vehicles such as three-wheel motor scooters, passenger automobiles, trucks, police vehicles, police/fire apparatus, and miscellaneous equipment.
• Inspect, adjust, and replace units and related parts; diagnose faulty operations of mechanical equipment to determine location and nature of trouble. • Identify safety hazards in equipment under maintenance; instruct others in the safe and efficient use of tools and equipment.
• Prepare and maintain preventive and regular maintenance records, reports of materials, parts and work performed.
• Conduct condition and assessment analysis for scheduled maintenance. • Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems, correct deficiencies; and implement discipline.
• Ensure safe operating practices and procedures are maintained • Establish and control operating procedures and work standards and inspect work performed by team members for quality control.

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• Order supplies and materials and estimate job costs; weld and fabricate parts as necessary; operate equipment as necessary.
• Ensure that team members are properly supplied with materials, tools and equipment and use all required PPE’s.
• Assist Parks and Public Works Manager concerning estimates of personnel, equipment and materials required for specific projects. • Coordinate and assign personnel and equipment in a manner which is safe and causes minimum interference with pedestrians and vehicular traffic. • Assist in the development of safety rules and procedures and ensure adherence to proper safety precautions.
• Assists in the supervision, training and evaluation of subordinates. • Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Tools, equipment and procedures used in overhaul, repair and adjustment of equipment, fuel, ignition, electrical and cooling systems and their repair and adjustment.
• Principles and methods used in a program of preventative maintenance. • Procedures for purchasing materials, tools, and mechanical supplies and equipment; and issuing bid requests.
• Record keeping and reporting requirements.
• Procedures for purchasing materials, tools, and mechanical supplies and equipment; and issuing bid requests.
• Principles and methods of training, teamwork, goal setting, problem solving and laws governing employee relations.
• Correct English usage, spelling, grammar, and punctuation; writing and other document preparation; office methods, procedures and equipment and basic mathematics. Cal/OSHA regulations and safe work practices and workers’ compensation polices and regulations.

Skills and Demands:
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Make mechanical repairs to a variety of motorized equipment; prepare and maintain preventive and regular maintenance schedules; operate and understand the performance standards of the equipment worked on.
• Instruct others in the safe and efficient use of tools and equipment. • Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action.

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• Establish and maintain effective working relationships with staff, other employees, officials and the general public; provide outstanding customer satisfaction (internally and externally).
• Draw meaning and conclusions from quantitative and qualitative data. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Fully comprehends spoken communication by picking upon nuances in tone and meaning and being attentive to non-verbal cues and body language. • Use correct vocabulary, grammar, sentence structure, spelling and punctuation when constructing written correspondence, reports, or other documentation. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity.

Education
• Graduation from high school or equivalent is required.

Experience
• Five (5) years of skilled mechanical experience in the overall repair of automotive and medium and light power-driven equipment; and one (1) year of supervisory experience.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

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• Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or listen, in person and by phone. Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 51 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Operate light and heavy motorized equipment, and/or automobiles or trucks while performing the duties of this position. Intermittently, twist to reach equipment; perform simple grasping and fine manipulation; use telephone and communicate through written means; walk to observe activities; periodically bend and squat; interact with employees and the public in possible challenging situations; drive, operate and sit in a vehicle or equipment; Work outdoors in all weather conditions including hot with sun exposure, cold and wet; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Work Environment:

This position generally works 70% outdoors and 30% outdoors.

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens.

While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

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This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
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LIBRARIAN I

GENERAL DESCRIPTION
Under general supervision of the Supervising Librarian, performs professional library work involving reference services, library collections development, cataloging, programs for youth, teens, and adults and other services in specialized areas of the library.

DISTINGUISHING CHARACTERISTICS
This is the entry level within the Librarian Series. Employees within this class are distinguished from the Librarian II by the performance of routine tasks and duties. Positions in this class are flexibly staffed.

Employees in this class typically report to Library II/Supervising Librarians. Librarians may provide work supervision, direction, guidance and training to Library Clerks, Library Assistants, Pages and interns and volunteers.

Duties
• Designs and implements public programming with or at the direction of the department Librarian, including in-house and digital marketing. Performs outreach and volunteer recruitment.
• Responds to a variety of general to complex inquiries by patrons and performs research and reference services by accessing a broad range of resources including printed material, online databases and other authoritative resources; conducts training for both staff and the public on the use of library resources. Select, order, catalog and classify new books and materials; determine books and materials that need repair, replacement or removal from collection.
• Assist with the preparation of statistical reports, participate in the development and implementation of strategic goals and objectives.
• When assigned as "Supervisor-In-Charge", acts as moderator in difficult patron interactions, applying and implementing library policies and guidelines appropriately, modifying or adjusting these on a case-by-case basis and referring unresolved issues to a full-time Supervisor or management; refers building malfunction and emergency maintenance issues to appropriate staff, makes schedule adjustments PAGE 303 of 605
for unplanned absences, and opens/closes the facility.
• Assists or designs and delivers online or face-to-face educational programs for various age groups that are customized to meet audience needs and take a variety of forms including book talks, lectures, story hours, workshops, one-on-one consultations, group instruction, performances and presentations. • Assists in developing and maintaining assigned library collections; participates in selection of book and non-book collection materials; reads a wide variety of book reviews and evaluations of new books and makes collection recommendations; evaluates current collections for currency, use and physical condition to determine collection needs and items to be updated, replaced or withdrawn. • Plan and participate in community outreach and services, and related programs as assigned. Speaks before groups on library programs and services, acts as a liaison with various organizations.
• Assist individuals and groups in locating, checking in and out library materials; provide information and orientation to library facilities and services; explain and assist patrons in the use of reference materials and sources. • Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Professional library practices, principles and materials; reference sources and cataloging techniques; reading interest levels; and current and classic authors and books.
• Public library programs and their relationship to community needs. • Reading guidance techniques for a public library.
• Operational characteristics, services, and activities of modern library programs; principles and practices of library organization, system development, and service delivery.
• Correct English usage, spelling, grammar, punctuation and basic mathematics, familiarity with standard office and library equipment.

Skills and Demands:
• Use time effectively and efficiently to maximize work assignments. • Assess patron needs and available resources and direct patrons to appropriate materials.
• Prepare and present public library programs using multimedia resources. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Promote and market library services in the community. • Develop and maintain working relationships.
• Fully comprehends spoken communication by picking upon nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.

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EDUCATION AND EXPERIENCE
Education
• A Master's degree in Library Science from an American Library Association accredited college or university.

Experience
• Prefer one (1) year experience at the Library Assistant Level.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds intermittently, twist to reach equipment surrounding the desk; PAGE 305 of 605
walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember personnel rules, legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Work Environment:

Employee generally works indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
PAGE 306 of 605

LIBRARIAN II

GENERAL DESCRIPTION
Under direction, plans, supervises and reviews the work of professional and paraprofessional and support staff and is responsible for the administration and maintenance of a major unit within a library service area such as adult, teens or children’s services.

DISTINGUISHING CHARACTERISTICS
Employees within this class are distinguished from the Librarian I by the performance of more advanced librarian tasks and duties. Librarian II functions under the general supervision of the City Librarian. Librarian II trains, supervises and evaluates subordinate personnel and volunteers.

Duties
• Provides day-to-day leadership and works with staff to ensure a high performance, customer service-oriented work environment that supports achieving City and departmental mission, objectives and service standards; applies best practices and quality assurance processes to assigned areas of responsibility; Provides day-today leadership and works with staff to ensure a high performance, customer serviceoriented work environment that supports achieving City and departmental mission, objectives and service standards; applies best practices and quality assurance processes to assigned areas of responsibility; enforces the maintenance of safe working conditions and ensures safe work practices are followed by staff; provides leadership to ensure a fair and open work environment in accordance with the City's commitment to equal employment opportunity. provides leadership to ensure a fair and open work environment in accordance with the City's commitment to equal employment opportunity.
• Interviews and participates in selecting new unit staff; supervises and evaluates staff performance; establishes performance requirements and personal development targets; regularly monitors performance and provides training, coaching and mentoring for performance improvement; recommends performance recognition when warranted; with management concurrence, implements the progressive PAGE 307 of 605
discipline process to address performance deficiencies, in accordance with City human resources policies and labor contract agreements. • Plans, assigns, schedules, supervises and evaluates the work of assigned staff; with staff, develops, implements and monitors work plans to achieve assigned unit objectives; provides input to the annual budget; makes purchases and other expenditures in accordance with City procedures and monitors performance against the annual budget; participates in developing, implementing and evaluating plans, processes and procedures to achieve established goals and objectives in accordance with department standards; prepares and maintains a variety of records and reports.
• Plans, organizes and supervises the design and implementation of public programming, including in-house and digital marketing.
• Conducts analyses and studies community needs and patron requests to ensure that programs and services meet needs and interests; recommends changes and improvements to services as needed.
• Develops and implements outreach programs to engage community and business groups and residents in library services and programs; attends and speaks at community meetings of service clubs, committee groups and others. • Implement and monitor budget for supervised section, ensures funds are spent responsibly.
• Represents the library in the community by maintaining effective relations with individual schools, other agencies, organizations and neighborhood groups. Assist patrons in the effective use of library resources, services and facilities • Participate in and supervise the selection, ordering, cataloging and classifying of new books, materials and online databases; authorize repair and replacement or removal of materials from collection.
• Assist with the preparation of statistical reports, participate in the development and implementation of strategic goals and objectives.
• When assigned as "Supervisor-In-Charge", acts as moderator in difficult patron interactions, applying and implementing library policies and guidelines appropriately, modifying or adjusting these on a case-by-case basis and referring unresolved issues to management; refers building malfunctions and emergency maintenance issues to appropriate staff, makes schedule adjustments for unplanned absences, and opens/closes the facility.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Professional library practices, principles and materials; reference sources and cataloging techniques; reading interest levels; and current and classic authors and books.
• Operational characteristics, services, and activities of modern library programs; principles and practices of library organization, system development, and service delivery.
• Correct English usage, spelling, grammar, punctuation and basic mathematics, familiarity with standard office and library equipment.

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• Applicable federal and state laws, rules and regulations. • Principles and practices of effective supervision.
• City human resources policies and labor contract provisions.

Skills and Demands:
• Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehends spoken communication by picking upon nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have a service mentality, respect for and sincere desire to help others with diverse backgrounds and experiences.
• Have a strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving.
• Administer a comprehensive program of library services for adults and children. • Promote literacy and a knowledge of and interest in library services. • Select books for readers which will meet their needs. • Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.

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• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.

EDUCATION AND EXPERIENCE
Education
• A Master's degree in Library Science from an American Library Association accredited college or university.

Experience
• Two (2) years of increasingly responsible professional librarian experience.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Physical Demands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember personnel rules, legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Work Environment:

Employee generally works indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
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MAINTENANCE WORKER I

GENERAL DESCRIPTION
The Maintenance Worker I is responsible for performing a variety of skilled and semiskilled work in the maintenance of park grounds or landscaped areas, street, facilities, fleet maintenance and public works.

DISTINGUISHING CHARACTERISTICS
The Maintenance Worker I performs work under the supervision of the Parks and Public Works Division Manager or Foreman.

The Maintenance Worker I is expected to perform the entire range of maintenance work. The Maintenance Worker I is distinguished from a Maintenance Worker II and III by the performance of routine tasks and duties. Maintenance Worker I may advance to the Maintenance Worker II level when training and experience are sufficient to perform at the journey level.

Duties
• Perform skilled and semiskilled work in one or more specific duties related to the repair and maintenance of streets, alleys, storm drains, sewers, sidewalks, curbs, traffic signs and markings, streetlights, facilities, fleet, parks and grounds and traffic signals.
• Use hand tools in various assignments; operate three axle vehicles, tractors, brush chippers, mowers, and aerial lift; operate light motorized equipment including trucks, pneumatic power tools, paint sprayer, power grinder, and related equipment. • Perform routine maintenance and minor repairs on a variety of tools, vehicles, and equipment; report the need for major repairs.
• Frame, pour, and finish curbs, gutters, and sidewalks. • Perform a variety of semiskilled work in the maintenance of park grounds or landscaped areas including; cultivate and prepare ground around plants and shrubs, mix and apply fertilizers and pesticides; plant, prune, and remove trees, flowers, and shrubs; operate, repair and install irrigation systems; mow, weed, prune, renovate, and fertilize grass and rake leaves.

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• Clean picnic grounds and tables, walk fields, courts, restrooms, and other facilities. Conduct field inspections to ensure the safety of the public facilities. • Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• General principles, methods, tools, materials, and equipment used in street and fleet maintenance and repair.
• Basic construction and public works maintenance techniques; care and operation of a variety of power tools and equipment.
• General principles, methods, tools, materials, and equipment used in cultivating, trimming, removing trees, irrigation systems, and park maintenance.

Skills and Demands:
• Work under inclement weather.
• Perform strenuous manual work.
• Work in close proximity to motorized equipment and operate heavy and light motorized equipment.
• Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Understand, interpret, and apply general administrative and departmental policies and procedures.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Display honesty, adherence to principles, and personal accountability. • Appreciates the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have a service mentality, respect for and sincere desire to help others with diverse backgrounds and experiences.
• Have a strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior.

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• Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

EDUCATION AND EXPERIENCE
Education
• Graduation from high school or equivalent is required.

Experience
• One (1) year experience in one (1) or more of the following areas: fleet, facilities, grounds, or street maintenance.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 51 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Employee is regularly required to talk or listen, in person and by telephone. Operate light and heavy motorized equipment, and/or automobiles or trucks while performing the duties of this position. Intermittently, twist to reach equipment; perform maintenance to and construction of streets, curbs, gutters and other infrastructure; perform simple grasping and fine manipulation; use telephone and communicate through written means; walk to observe activities; periodically bend and squat; interact with employees and the public in possible challenging situations; drive, operate and sit in a vehicle or equipment for long periods of time; enter and exit a vehicle often and get from one location to another in the course of doing business. Work outdoors in all weather conditions including hot with sun exposure, cold and wet.

Work Environment:

Employee generally works 10% indoors and 90% outdoors.

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, and most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, outdoor construction equipment, road traffic, shouting, and yelling.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
PAGE 315 of 605

MAINTENANCE WORKER II

GENERAL DESCRIPTION
The Maintenance Worker II performs a variety of skilled and semiskilled work in the maintenance of park grounds or landscaped areas, street, fleet, and facilities.

DISTINGUISHING CHARACTERISTICS
The Maintenance Worker II performs work under the supervision of the Parks and Public Works Division Manager or Foreman.

The Maintenance Worker II is expected to perform the entire range of maintenance work. The Maintenance Worker II is distinguished from a Maintenance Worker I by the level of supervision received, and the higher level of skills, experience, and independence required.

Duties
• The Maintenance Worker II is responsible to perform skilled and semiskilled work in one or more specific duties related to the repair and maintenance of facilities, streets, alleys, storm drains, sewers, sidewalks, curbs, traffic signs and markings, streetlights, fleet, and traffic signals.
• Use hand tools in various assignments; operate three axle vehicles, tractors, brush chippers, mowers, and aerial lift; operate light motorized equipment including trucks, pneumatic power tools, paint sprayer, power grinder, and related equipment. • Perform routine maintenance and minor repairs on a variety of tools, vehicles, and equipment; report the need for major repairs.
• Frame, pour, and finish curbs, gutters, and sidewalks. • Perform a variety of semiskilled work in the maintenance of park grounds or landscaped areas including: cultivate and prepare ground around plants and shrubs, mix and apply fertilizers and pesticides; plant, prune and remove trees, flowers, and shrubs; operate, repair and install irrigation systems; mow, weed, prune, renovate, and fertilize grass; rake leaves.
• Clean picnic grounds and tables, walk fields, courts, restrooms, and other facilities. Conduct field inspections to ensure the safety of the public facilities.

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• Perform routine maintenance and repair of city owned facilities, including plumbing, electrical and HVAC.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• General principles, methods, tools, materials, and equipment used in street and fleet e maintenance and repair.
• Basic construction and public works maintenance techniques. • Care and operation of a variety of power tools and equipment. • General principles, methods, tools, materials, and equipment used in cultivating, trimming, removing trees, irrigation systems, and park maintenance.

Education
• Graduation from high school or equivalent is required.

Experience
• Two (2) years’ experience in one or more of the following areas: fleet, street, grounds, and/or facilities maintenance.

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Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 51 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Employee is regularly required to talk or listen, in person and by telephone. Operate light and heavy motorized equipment, and/or automobiles or trucks while performing the duties of this position. Intermittently, twist to reach equipment; perform maintenance to and construction of streets, curbs, gutters and other infrastructure; perform simple grasping and fine manipulation; use telephone and communicate through written means; walk to observe activities; periodically bend and squat; interact with employees and the public in possible challenging situations; drive, operate and sit in a vehicle or equipment for long periods of time; enter and exit a vehicle often and get from one location to another in the course of PAGE 318 of 605
doing business. Work outdoors in all weather conditions including hot with sun exposure, cold and wet.

Work Environment:

Employee generally works 10% indoors and 90% outdoors.

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, outdoor construction equipment, road traffic, shouting, and yelling.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
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MAINTENANCE WORKER III

GENERAL DESCRIPTION
The Maintenance Worker III performs a variety of skilled work in one or more specific duties related to the construction, repair, and maintenance of streets, alleys, storm drains, sewers, sidewalks, curbs, traffic signs and street markings, fleet, facilities, streetlights, and traffic signals and grounds.

DISTINGUISHING CHARACTERISTICS
The Maintenance Worker II performs work under the supervision of the Parks and Public Works Division Manager or Foreman.

The Maintenance Worker III is expected to perform the entire range of skilled maintenance work. This is a full journey level classification within the Maintenance Worker series. Incumbents function as lead workers and may be assigned to supervise Maintenance Workers at the I and II levels. Incumbents possess technical or functional expertise and exercise independent judgment. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise. This classification leads and participates in a variety of skilled tasks in the maintenance of facilities, streets, alleys, storm drains, sewers, sidewalks, curbs, traffic signs and street markings, fleet, parks, grounds, streetlights, and traffic signals.

Duties
• Under supervision of the Parks and Public Works Division Manager, the Maintenance Worker III is responsible for performing skilled work in one or more specific duties related to the repair and maintenance of facilities, streets, alleys, storm drains, sewers, sidewalks, curbs, traffic signs and street markings, fleet, streetlights, grounds, parks, and traffic signals.
• Use hand tools in various assignments; operate three axle vehicles, tractors, brush chippers, mowers, and aerial lift; operate light motorized equipment including trucks, pneumatic power tools, paint sprayer, power grinder, and related equipment.

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• Perform routine maintenance and minor repairs on a variety of tools, vehicles, and equipment; report the need for major repairs.
• Frame, pour, and finish curbs, gutters, and sidewalks. • Perform a variety of skilled work in the maintenance of park grounds or landscaped areas including: cultivate and prepare ground around plants and shrubs, mix and apply fertilizers and pesticides; plant, prune and remove trees, flowers, and shrubs; operate, repair and install irrigation systems; mow, weed, prune, renovate, and fertilize grass.
• Performs routine maintenance and repair of city owned facilities, including plumbing, electrical and HVAC.
• Act as lead for a crew or activity in the repair and maintenance of facilities, streets, alleys, storm drains, sewers, sidewalks, curbs, traffic signs and street markings, fleet, streetlights, grounds, parks, and traffic signals. • Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• General principles, methods, tools, materials, and equipment used in street, sewer, facilities, traffic signs/lights, street markings, fleet, and grounds, maintenance and repair and maintenance techniques.
• Basic construction and public works maintenance techniques. • Care and operation of a variety of power tools and equipment. • Principles, methods, tools, materials, and equipment used in cultivating, trimming, removing trees, irrigation systems, and park maintenance. • principles and methods of training, teamwork, goal setting, problem solving and laws governing employee relations.
• Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Cal/OSHA regulations and safe work practices and workers’ compensation polices and regulations.

Skills and Demands:
• Work under inclement weather.
• Perform strenuous manual work.
• Work in close proximity to motorized equipment and operate heavy and light motorized equipment; use required tools and equipment safely and effectively. • Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to problems; analyze situations accurately, use independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.

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• Use time effectively and efficiently to maximize work assignments. • Understand, interpret, and apply general administrative and departmental policies and procedures.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.

Education
• Graduation from high school or equivalent is required.

Experience
• Five (5) years’ experience in one or more of the following areas: fleet, street, grounds, and/or facilities maintenance.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

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Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Work Environment:

Employee generally works 20% indoors and 80% outdoors.

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, outdoor construction equipment, road traffic, shouting, and yelling.

This information is available in an alternative format by request to (626) 300- 0780.

The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender PAGE 323 of 605
identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

REVISED: JULY 25, 2025
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MANAGEMENT ANALYST

GENERAL DESCRIPTION
Under administrative direction, the Management Analyst is responsible to perform a wide variety of complex administrative and analytical support for a department or division; participate in assigned administrative processes, operations, procedures, and programs; perform research, prepare financial data and statistical information in support of managerial functions; and provide information and assistance to the public regarding the assigned programs and services.

DISTINGUISHING CHARACTERISTICS
The Management Analyst receives directions from the department head of the assigned department and may exercise technical and functional supervision over support and technical staff. Employee receives only occasional instruction or assistance as new or unusual situations arise and is fully aware of the work unit.

Duties
• Conduct or direct assigned projects or program activities; perform research and statistical analysis; collect, compile, and analyze information from various sources on a variety of specialized topics related to assigned programs; prepare and present reports of findings which interpret data and identify alternatives; make and justify recommendations as to appropriate action.
• Act as project manager to include responsibility to plan, organize, coordinate and delegate all aspects of one or more projects, including definition, design and implementation; Create long- and short-term plans, including setting targets for milestones and adhering to deadlines; delegate project tasks; make effective decisions when presented with multiple options for how to progress with the project; serve as a point of contact for teams when multiple units are assigned to the same project to ensure team actions remain in synergy.
• Provide assistance to department management, other City personnel, and the public regarding administrative, fiscal, or operational issues, policies, or procedures. • Develop and implement processes and procedures for improving organizational effectiveness; develop measures for evaluating departmental accomplishments.

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• Develop RFP’s, RFQ’s, proposals and forecasts.
• Participate in the development of department goals and objectives; participate in the development of the department budget and in budget administration; prepare and monitor program grants and related proposals; monitor compliance with applicable contractual agreements.
• Assist in the drafting and implementation of City policies and procedures; compile information and prepare manuals, documents, resolutions, or publications relating to administrative, fiscal, or operational issues.
• Prepare comprehensive technical records and reports pertaining to assigned areas of responsibility; conduct research and comprehensive data collection efforts to support analysis; Prepare detailed and comprehensive written reports. • Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and practices of grants management.
• Applicable federal, state and local laws, ordinances and regulations pertaining to local government operations.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques and statistical analyses, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. • Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.

Skills and Demands:
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities in assigned area of responsibility; prepare clear and concise administrative reports. • Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures.

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• Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.

EDUCATION AND EXPERIENCE
Education
• Equivalent to a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a related field.

Experience
• Two (2) years of increasingly responsible analytical or administrative experience in municipal government.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

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Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walks up and down stairs.

Work Environment:

Employee generally works 95% indoors and 5% outdoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
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PARKS FOREMAN

GENERAL DESCRIPTION
The Parks Foreman is responsible for supervising and participating in the work of team members involved in the maintenance and repair of public parks, buildings, recreational areas and facilities.

DISTINGUISHING CHARACTERISTICS
Reporting to the Parks and Public Works Manager, the Parks Foreman is responsible to exercise functional and technical supervision over team members involved in park, facilities and grounds repair and maintenance.

Duties
• Supervise and assist in the maintenance and care of park and related park facilities involving the planting of trees, flowers, shrubs and grass; supervise and assist employees engaged in planting, removing, trimming trees, lowering limbs, removing cuttings and operating tree trimming equipment.
• Supervise and participate in the installation and repair of irrigation systems, recreation equipment and athletic facilities; operate automotive and maintenance equipment; supervise and assist in the treatment of grass, plants, shrubs and trees with chemicals in the control of insects and diseases.
• Perform the more skilled tasks assigned to the park maintenance crew and use specialized machines including power and hand tools; maintain records of work performed and supplies used; estimate labor and material costs for work to be performed.
• Supervise the maintenance and repair of City facilities. • Prepare and maintain maintenance records, reports of materials, parts and work performed.
• Conduct condition and assessment analysis for facility maintenance, including plumbing, electrical, and HVAC systems.
• Order supplies and materials and estimate job costs.

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• Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems, correct deficiencies; and implement discipline.
• Ensure safe operating practices and procedures are maintained • Establish and control operating procedures and work standards and inspect work performed by team members for quality control.
• Order supplies and materials and estimate job costs; operate equipment as necessary.
• Ensure that team members are properly supplied with materials, tools and equipment and use all required PPE’s.
• Assist Parks and Public Works Manager concerning estimates of personnel, equipment and materials required for specific projects. • Coordinate and assign personnel and equipment in a manner which is safe and causes minimum interference with pedestrians and vehicular traffic • Identify safety hazards and instruct others in the safe and efficient use of tools and equipment. Assist in the development of safety rules and procedures and ensure adherence to proper safety precautions.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Tools, equipment and procedures used in maintenance of facilities and buildings. • Principles and methods used in a program of preventative maintenance. • Methods, procedures, tools, equipment and materials used in planting, cultivating, propagating, fertilizing and trimming of trees, shrubs, flowers, and the removal of trees.
• Plant and tree pests and diseases and the methods of their control and eradication; basic construction repair methods, including carpentry, pipe fitting, painting and cement work; maintenance and repair of light power equipment. • Record keeping and reporting requirements; the use of pesticides and other hazardous chemicals used in landscaping.
• Procedures for purchasing materials, tools, and mechanical supplies and equipment; and issuing bid requests.
• Building and facilities maintenance activities, including plumbing, electrical, and HVAC systems.
• Principles and methods of training, teamwork, goal setting, problem solving and laws governing employee relations.
• Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics
• Cal/OSHA regulations and safe work practices and workers’ compensation polices and regulations.

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Skills and Demands:
• Understand, interpret and be competent in, reading and interpreting construction plans and specifications and prepares plans for minor projects. • Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Establish and maintain effective working relationships with staff, other employees, officials and the general public; provide outstanding customer satisfaction (internally and externally).
• Draw meaning and conclusions from quantitative and qualitative data. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Fully comprehends spoken communication by picking upon nuances in tone and meaning and being attentive to non-verbal cues and body language. • Use correct vocabulary, grammar, sentence structure, spelling and punctuation when constructing written correspondence, reports, or other documentation. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity.

Education
• Graduation from high school or equivalent is required.

Experience
• Five (5) years of increasingly responsible experience in park, building or grounds maintenance and one (1) year of supervisory experience.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.
• Pesticide Applicator License (QAC): Requires a valid State of California Pesticide Applicator License (QAC) within 6 months of appointment.

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PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Work Environment:

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Employee generally works 30% indoors and 70% outdoors.

While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions and is exposed to hazardous materials such as pesticides that may cause injury or illness if not used correctly. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to outdoor construction, emergency vehicle sirens, road traffic, shouting, and yelling.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
PAGE 333 of 605

PERMIT TECHNICIAN

GENERAL DESCRIPTION
The Permit Technician is responsible for processing building permits and business licenses and a wide variety of planning and building support tasks in the Community Development Department.

DISTINGUISHING CHARACTERISTICS
The Permit Technician functions under the supervision of the Community Development Director and is responsible for assisting architects, engineers, contractors, business owners, and homeowners by providing routine and technical information related to the issuance of permits, providing technical information regarding routine municipal code requirements and ordinances and assisting the public in completing building permit and business license applications and other required forms.

Duties
• Assist the public in person, over the telephone and by e-mail with application and permit questions and concerns.
• Issue construction permits and Business Licenses.
• Receive requests for inspections; receive, log, route, and track various development plans and permits being processed.
• Research, review, and copy various permits; prepare various reports for departmental use.
• Process residential Certificates of Compliance and Commercial Certificates of Use and Occupancy; maintain permit forms and handout materials. • Coordinate with public agencies; research property files for compliance with codes. • Respond to and answer questions for the general public; answer the telephone and route calls to the appropriate person; provide support to planning and building staff. • Use architectural and engineering scales to determine dimensions and calculate areas and percentages.
• Calculate a variety of fees for plan check, permits, and other development impact fees and determine construction valuations based on established standards. • Review and approve less complicated non-structural plan checks.

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• Maintain computerized permit information system, computer files and other manual logs on all permits and related documents to monitor progress of plan review and track permit status.
• Maintain a variety of buildings, planning and business license related records. • Notify applicants when plans or permits are ready for pick-up or issuance. • Research case histories, property ownership records, and other records and compile data.
• Prepare and catalog files for records management system processing. • Verify that projects have obtained all necessary approvals before issuing permits. • Verify valid contractor’s license, workers’ compensation and valid business license information has been filed with the city.
• Log and processes complaints.
• Prepare Certificate of Occupancy.
• Assist inspectors in coordinating inspection requests. • Assist with obtaining corrections and coordinating other plans processed by the department.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and practices of permit application review. • Plans, codes, ordinances and related terminology, architectural drawing convention and what comprises a complete set of building plans.
• Process and procedures to handle various building permits and business licenses. • Record keeping procedures and records management and retention schedule practices.
• Correct English usage, spelling, grammar, punctuation, and basic arithmetic. • Good customer service methods and techniques.
• Permit processing software.
• Building Codes, State Contractors' Licenses and Workers Compensation requirements.
• Safe work practices and procedures.
• Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

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• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.

Education
• Graduation from high school or equivalent is required. • Possession of a Permit Technician Certificate is highly desirable.

Experience
• Two (2) years of experience with extensive public contact working in a building, planning, and/or construction environment or completion of nine (9) of more college semester units or their equivalent in planning, building inspection technology, engineering, architecture, code enforcement, fire science technology, or a closely related field and one (1) year of public contact experience.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.
• Within twelve months of appointment, incumbent must obtain a Permit Technician certification from the International Code Council (ICC). Employees hired before July 1, 2025, and employed as Permit Technicians as of July 1, 2025, are not subject to this requirement. The City will pay the fees associated with obtaining the required certificate and compensate incumbents for attending the training as may be required by law. The City may defer the requirement to obtain the required certificate subject to budgetary restrictions. If the City defers the requirement to obtain the certificate, the employees will not be disciplined for commensurate delay in obtaining such a certificate.

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• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walks up and down stairs.

Work Environment:

Employee generally works 95% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment, and/or members of the public and emergency vehicle sirens.

This information is available in an alternative format by request to (626) 300- 0780.

PAGE 337 of 605
The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

REVISED: JULY 25, 2025
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POLICE DISPATCHER/CLERK

GENERAL DESCRIPTION
Under supervision, the Police Dispatcher/Clerk performs general duties related to the operation of a communications center that receives incoming calls for emergency and nonemergency police and fire assistance; dispatches required equipment and personnel; receives and transmits teletypes for related computer systems; operates a variety of communications equipment including radio, telephone, and computer systems; completes and maintains a variety of police records.

DISTINGUISHING CHARACTERISTICS
This is a civilian employee in the Police Department and is distinguished from a Police Officer position because it is without peace officer powers. The Police Dispatcher/Clerk reports to the Police Records Manager and is functionally under the supervision of the Watch Commander.

Duties
• Receive emergency and non-emergency calls for service, determine nature and location of call; determine priority of calls, and dispatch units accordingly; keep track of police unit locations and status.
• Obtain and record all necessary information to transmit to the appropriate safety personnel; use radio equipment or other means of communication to dispatch appropriate personnel and equipment.
• Receives and transfers, if necessary, 911 system emergency calls for service. • Receives and transfers text to 911 calls for service. • Monitors building video surveillance cameras.
• Maintains communication with field units, watch commanders, staff and support personnel; monitors voice radio and teletype system communication involving surrounding agencies.
• Transmit messages over radio using law enforcement radio codes. • Record messages or relay requests to appropriate persons/agencies.

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• Maintain a variety of police records including, but not limited to, radio logs, daily activity bulletins and case logs of sequentially numbered crime and incident reports occurring during a given time period.
• Transmit and receive teletype information.
• Enters, maintains, retrieves and interprets data in police department computer systems (e.g. Computer Aided Dispatch and Records Management System). • Transmits and inquires via CLETS, DOJ, National Crime Information Center, and FBI databases.
• Data entry of citations.
• Receive payment for police services.
• Performs fingerprinting for the general public.
• Creates invoices for house watch requests.
• Prepares monthly transmittal of cash and credit card receipts. • Distributes documents to employees and /or agencies.
• Assist members of the public at the Police Department reception desk. • Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• The organization, functions, and responsibilities of the Police Department. • Operations, services, and activities of a public safety telecommunications and dispatch center.
• Operational characteristics of public safety communications equipment including computer aided dispatch systems and multi-channel radio systems. • Law enforcement and emergency service procedures for responding to and handling reported incidents.
• Techniques of questioning for both emergency and non-emergency calls. • Methods and techniques of receiving, prioritizing, and dispatching emergency and non-emergency calls for service.
• Radio codes currently used by the Police Department.
• Functions of the Police Department and other City departments. • Geographic features and locations within the area served. • Pertinent federal, state, and local laws, codes, and regulations. • Methods and techniques of telephone etiquette and conflict resolution. • Principles and procedures of police recordkeeping, security and dissemination. • Police Department forms and procedures, particularly those used for crime reports. • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Skills and Demands:
• Communicate clearly and distinctly using proper English pronunciation and grammar.

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• Learn and retain the geographic deployment of the police patrol units; analyze and interpret maps.
• Analyze problems and rationally and calmly take appropriate action according to policies and procedures of the police department.
• Establish priorities during emergency situations; react calmly and effectively to emergency situations.
• Operate a variety of office equipment including a computer, teletype, portable radio, calculator, telephone and copy machine, type accurately at a speed necessary for successful job performance.
• Respond to the public's and staff's requests for assistance on the phone and in person.
• Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Ability to pass a police background check
• Work nights, weekends and holidays.
• Willing to work extra hours.

Education
• Graduation from high school or equivalent is required.

Experience
• One (1) year in an administrative support position or previous dispatching experience.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.
• Must obtain a P.O.S.T. Dispatcher Certificate within one (1) year of appointment.

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PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Employee is regularly required to sit at a desk for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs; work closely with others; work long periods of time and irregular hours.

Work Environment:

Employee is exposed to unusual fatigue factors, emergencies and stressful situations and electrical energy. Due to the unpredictable nature of emergency work, an employee will PAGE 342 of 605
be assigned to work various shifts, including evenings, weekend, and graveyard shifts and holidays. Employee is required to wear a uniform.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
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POLICE OFFICER RECRUIT

GENERAL DESCRIPTION
Under immediate supervision as a civilian employee in a POST Training Academy, a Police Officer Recruit develops minimum qualifications required for a career in the police service; receives POST certified Basic Academy instruction, training in San Marino Police Department policies and procedures, weaponless defense, criminal and civil law, physical fitness techniques, use of firearms, arrest procedures, community relations, operation of emergency vehicles and other mandated courses; observe sworn police personnel in the processing of arrestees, including booking, fingerprinting, custody and control; and perform non-sworn police support functions, such as traffic and crowd control, as directed during the training process.

The Academy training is intended to develop the minimum qualifications for a career in police service and includes, but is not limited to the following: San Marino Police Department policies and procedures, cultural awareness and diversity, leadership, professionalism, ethics, discrimination awareness, community-oriented policing, constitutional policing, criminal and civil law, crisis intervention, principles of de-escalation, defensive tactics, use of force training, including the care and proficient use of firearms and chemical agents, laws of arrest, emergency vehicle operations, physical fitness, other mandated courses, and may perform non-sworn police support functions, such as traffic and crowd control, as directed during the training process.

DISTINGUISHING CHARACTERISTICS
The Police Officer Recruit attends a Peace Officer Standards and Training Academy. The Police Officer Recruit is responsible for performing up to the Academy’s standards at all times during the training period. The Police Officer Recruit is a miscellaneous employee without peace officer powers until successful completion of the P.O.S.T. basic academy.

Ideal candidates will possess the following characteristics:
• Sound collaborative decision-making, judgement and diplomacy skills. • Ability to show empathy towards the community and colleagues. • Service mentality, respect for and sincere desire to help others with diverse backgrounds and experiences.
• Strong sense of integrity and commitment to ethical behavior and accountability. • Courage to intervene and protect against unethical behavior. • Ability to effectively communicate, face-to-face, and in writing, with community members.

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Duties
A Police Recruit assigned to a California P.O.S.T. certified police academy is responsible for but not limited to:
• Attending, participating, and successfully completing a P.O.S.T. certified police training academy and passing all required classes, scenarios, physical training and other assigned duties and tasks.
• Performing rigorous physical training.
• Learning the use and care of firearms, chemical agents, and other weapons. • Learning to drive a motor vehicle under normal and emergency conditions safely. • Understanding and carrying out oral and written directions. • Learning to demonstrate command presence in conflict situations. • Speaking clearly and learning standard broadcasting procedures of a police radio system.
• Learning to write clear, comprehensive and accurate reports, legibly and with correct grammar and spelling.
• Learning to establish and maintain effective working relationships with those contacted in the course of employment; learning principles and practices of effective interpersonal communication and good customer service.
• Learning to understand, interpret and apply criminal and civil laws, court decisions, regulations, policies and procedures with particular reference to the laws of arrest, use of force, custody, search and seizure, juvenile laws and procedures, property crimes, crimes against persons, crimes against children, sex crimes, domestic violence, missing persons, weapons violations, alcohol, and controlled substances. • Demonstrating the ability to learn and implement police methods and procedures including patrol techniques, vehicle stops, response to crimes in progress, apprehension of suspects, defensive tactics, traffic enforcement, control and collision investigation, crowd control, and gang and terrorism awareness. • Demonstrating the ability to learn and implement crime scene management, forensics, collection, preservation and presentation of evidence; identification techniques; interview and interrogation techniques.
• Demonstrating the ability to learn first aid, CPR, hazardous materials awareness, emergency management, and the Incident Command System.
• Responding to major incidents reported to the Police Department; comprehend and use the Incident Command System/Standardized Emergency Management System (ICS/SEMS) protocol; assume the role as Incident Commander until relieved by a higher authority or other role as needed for the situation; ensure the safety of responders and others, the achievement of tactical objectives and the efficient use of resources.

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• Demonstrating the ability to learn the community policing philosophy, crime prevention, victimology/crisis Intervention, cultural diversity/discrimination, and people with disabilities.
• Maintaining a moral, ethical, and legal standard commensurate with the Law Enforcement Code of Ethics; inspires public confidence through personal integrity, leadership, professional appearance and actions.
• Learning to use modern law enforcement equipment, communications devices, computers and information systems.
• Demonstrating computer literacy with the knowledge and ability to use word processing and specialized law enforcement software programs; the ability to communicate using email programs and to understand and adhere to City policies for information technology.
• Working irregular hours including days, evenings, nights and overtime including weekends and holidays; must be available for call-back and automatic return to work with a reasonable response time during off-duty hours for major emergencies, disasters, critical incidents and as otherwise required. • Delivering outstanding internal and external customer service; communicates effectively orally and in writing with the public and fellow employees; solves problems and supports the City's mission, policies, goals, and objectives. • Exercising initiative, courtesy and independent judgment; establishes and maintains effective working relationships with members of the Department and City staff, other agencies and the public; communicates effectively both orally and in writing. • Providing sound decision-making skills and critical thinking to provide professional recommendations, decisions and completed staff work.
• Working cooperatively with personnel, co-workers and the management team; exercises tact, self-restraint and good judgment; takes initiative to achieve positive, timely results for the organization with diplomatic skills and ethical conduct. • Conducting duties, responsibilities, tasks and assignments with a constructive, cooperative, positive, and professional attitude and demeanor. • Supporting the City's mission, goals, policies and objectives; delivers outstanding internal and external customer service; solve problems and communicate effectively with the public and fellow employees.
• Supporting the City's corporate values of openness and honesty; integrity and ethics; accountability; outstanding customer service; teamwork; excellence; and fiscal responsibility.
• Upon successful completion of academy instruction and graduation, the employee receives further training, as a sworn Police Officer in the Field Training Officer Program and is responsible for performing related duties as required. • Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Proper English usage, spelling, grammar, punctuation and basic mathematics; familiarity with standard office and police equipment.

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Skills and Demands:
• Ability to read and make sound decisions.
• Comprehend and retain technical training materials.
• Endure periods of strenuous physical activity requiring good balance, coordination, flexibility, endurance, and strength.
• Exercise tact using excellent interpersonal skills, solve problems, and demonstrate good mediation skills during highly confrontational situations. • Communicate clearly and concisely.
• Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Pass a police background.
• Work various shifts, nights, weekends and holidays.
• Will be required to respond off-hours for emergencies and inspections.

Education
• Graduation from high school or equivalent is required.

Experience
• One (1) year in an administrative support position or previous dispatching experience.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

QUALIFICATIONS AND REQUIREMENTS TO FILE
● Twenty and a half years (20 ½) of age or older at time of filing. ● U.S. citizenship or have applied for citizenship. Citizenship must be granted within three years of appointment.
● Weight must be in proportion to height, muscular development and skeletal structure.
● Ability to endure periods of strenuous physical activity requiring good balance, coordination, flexibility; and strength.
● Vision should be at least 20/100 in each eye and correctable to 20/20; ● Normal color vision and hearing;
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● Must not have been convicted for any State or a Federal government crime for which punishment would have been imprisonment in a Federal or State penitentiary; No felony convictions or on probation at the time of application or hire.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. Employee is frequently required to sit, stand, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, climb or balance, stoop, kneel, or crouch.

The employee is regularly required to run, jump, push, pull, drive safely at high speeds and learn how to physically apprehend and subdue suspects.

Employee must occasionally lift and/or move up to 180 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust, focus, and be free from color blindness.

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Work Environment:

Employee generally works 50% indoors and 50% outdoors (including time spent in a patrol car or other police vehicle). Employee goes from being seated in a docile position in their police cars or office to a highly energized position and then return to the docile position. The job can be very fast paced within a short period of time. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office.

Employee regularly works outdoors at all times of day and in all weather conditions and is routinely exposed to hazardous situations that may result in injury, death or use of deadly force on others.

Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, gun fire, shouting, and yelling.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
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RECREATION SUPERVISOR

GENERAL DESCRIPTION
Under supervision of the Recreation Manager, the Recreation Supervisor is responsible for supervising, planning, and coordinating the activities and operations of multiple recreation programs; coordinate assigned activities with other divisions, outside agencies and the general public; and provide highly responsible and complex staff assistance to the Recreation Manager.

DISTINGUISHING CHARACTERISTICS
The Recreation Supervisor is responsible for exercising supervision over full-time, parttime, seasonal employees, and volunteer staff.

Duties
• Plan, organize, supervise and evaluate programs, services, staffing, and operational activities of multiple recreation programs and special events in the Recreation Division.
• Participate in the development and implementation of goals, objectives, policies, and priorities for assigned areas; identify resource needs; oversee procurement of recreational equipment and supplies as required for assigned programs; coordinate with management and other public and private agencies to procure facilities for recreational use.
• Identify opportunities for improving service delivery methods and procedures; review with appropriate management staff and implement improvement; maintain awareness of new developments in various recreation areas and incorporate as appropriate into existing programs.
• Provide staff assistance to the Recreation Manager.
• Prepare and present staff reports and other necessary correspondence. • Coordinate marketing procedures and publicity of recreational events and programs with other divisions and outside agencies and organizations; supervise the preparation and distribution of recreation publicity including the quarterly recreation guide, brochures, fliers, and printed schedules.

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• Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; direct, coordinate, and review the work plan for assigned recreation programs; meet with staff to identify and resolve problems; assign work activities and projects; schedule work assignments, monitor work flow; review and evaluate work products, methods, and procedures; work with employees to correct deficiencies; and recommend discipline.
• Participate in the development, administration, and monitoring of the assigned program budgets; forecast funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approves expenditures; recommend adjustments as necessary.
• Develop and maintain control of safety programs and ensure they are implemented properly.
• Respond to inquiries, complaints, or requests for information and service from interested community groups and citizens; establish and maintain a team approach with co-workers and provide assistance to other employees in the performance of related tasks.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving.
• Principles, practices and techniques involved in public recreation programs and implementation, including community recreation programs, needs and resources related to the field of recreation. Methods for the development and implementation of recreational programs; operational characteristics, services, and activities of a variety of programs in recreational services.
• Principles of municipal budget preparation and control; principles of supervision, training and performance evaluation.
• Practices of government relations/public education including the use of social media; principles of effective public relations.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with office procedures, methods, and equipment including computers and applicable software.
• Cal/OSHA regulations and safe work practices; workers’ compensation policies and regulations.

Skills and Demands:
• Organize, direct, and implement recreation programs suited to the needs of the community; elicit community and organizational support for recreation programs.

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• Plan, assign, and direct the work of subordinates, instructors and aides. Set priorities, organize workflow and maintain organization of work and records; multitask and be responsive to time-sensitive matters; Understand and follow instructions.
• Analyze problems, identify alternative solutions, resolve problems in a fair and equitable manner; project consequences of proposed actions, and implement recommendations in support of goals; and handle conflict situations appropriately. • Keep records and prepare reports; communicate clearly and concisely, both orally and in writing.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Guide and encourage others to accomplish a common goal. • Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
• Represent the City before community organizations, parents, and the public; respond to requests for assistance and/or information from the public and staff both on the phone and in person.
• Flexibility to work some nights and weekends.

Education
• A Bachelor's degree from an accredited college or university with major course work in recreation administration or a closely related field. College-level course work with specialization in Recreation, Human Services, Physical Education or closely related field.

Experience
• At least two (2) years of increasing responsible experience in the development, implementation and instruction of recreation programs, including supervisory experience.

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• Experience in developing and implementing preschool and childcare, fitness, recreation classes and programs is desirable.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.
• Valid Red Cross First Aid Certificate.
• Valid Red Cross C.P.R. Certificate.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walks up and down stairs.

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Work Environment:

Employee works indoors and outdoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise level in the work environment is usually moderate, but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
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SENIOR PLANNER

GENERAL DESCRIPTION
The Senior Planner is the advanced level position in the professional planning series that performs complex professional level work in the field of current planning and advanced planning, and environmental analysis. This position is non-exempt, not a manager position, and is represented by the San Marino City Employees Association.

DISTINGUISHING CHARACTERISTICS
The Senior Planner functions under the direction of the Community Development Director and is responsible for supervising the professional and support planning staff. Under broad guidelines, the incumbent is responsible for providing highly specialized technical advice and making recommendations to management and City officers on the interpretation of and changes to planning policies, procedures, guidelines and regulations.

Duties
• Provide assistance at the public counter with inquiries and requests regarding the City’s planning functions and procedures for obtaining building permits. • Review development plans for the construction of single-family homes and commercial buildings; explain the City’s zoning requirements and procedures to contractors, architects and homeowners for applications to the Design Review Committee and Planning Commission.
• Participate in the preparation of initial studies and in the preparation of or review of environmental impact Reports. Prepare additions and amendments to Master Plans, and ordinances and resolutions implementing those plans. • Prepare and circulate environmental documents in conformance with State and Federal statutes.
• Represent management in an official planning capacity (e.g., act as a hearing officer).
• Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.

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• Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; and implement discipline and termination procedures.
• Support the development and administration of the Planning Division's annual budget; participate in the forecasting of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; and implement adjustments.
• Designs, administers and evaluates public engagement efforts consistent with the broad policy direction provided by management
• Provide primary staff support to the Design Review Committee and Planning Commission in the absence of the Community Development Director • Compile information and make recommendations on special studies and prepare advanced, controversial or complex planning reports.
• Make presentations to the Planning Commission, City Council, various committees and advisory boards.
• Act as Zoning Administrative Hearing Officer or management representative at various staff/management meetings.
• Participate in zoning enforcement and administration; Review development proposals; review, research and draft ordinances for review. • Coordinate City planning activities with outside agencies and other City departments.
• Act as the Department Head in the absence of the Community Development Director.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Principles and practices of urban planning, to include community planning programs, needs and resources and methods for the development and implementation of future and current planning programs and plans; current literature, information sources and research techniques in the field of urban current and future planning; and major types of construction materials and techniques. • California Environmental Quality Act (CEQA); California Planning, Zoning, and Development Laws; and advanced principles of Building and Zoning Codes, environmental laws and regulations. City organization and functions of the various departments.
• Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Practices of communications, government relations, public education including the use of social media and website content management; principles of effective public relations.
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, PAGE 356 of 605
and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. • Social, political and environmental issues influencing program administration. • Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving and laws governing employee relations.

Skills and Demands:
• Retain and interpret building and zoning codes and City ordinances related to the Planning and building Department activities; interpret technical building codes, ordinances, plans and specifications with increasing independence. • Apply environmental laws and regulations and methods of assessment; analyze and compile technical and statistical information and prepare reports; interpret planning and zoning programs to the general public.
• Review and understand architectural, grading, topographical and related drawings; conduct research, prepare detailed narrative reports, perform complex numerical analysis and sort/file documents.
• Communicate clearly and concisely, both orally and in writing; understand and carry out oral and written directions.
• Operate a computer, software programs, and other modern office equipment. • Respond to the public and staff’s requests for assistance both on the phone and in person.
• Establish and maintain effective working relationships with other employees, property owners, contractors, architects, engineers, attorneys, members of the public, and with those contacted in the course of the work and continuously work to improve relationships, contacts, and networks.
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Provide information and organize material in compliance with laws, regulations, and policies; lead and direct operations, services, and activities assigned area of responsibility; develop and administer department goals, objectives, and procedures; prepare clear and concise administrative reports, budgets. • Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures. • Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action.

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• Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Draw meaning and conclusions from quantitative and qualitative data. • Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Formally deliver clear, organized, and persuasive presentations to groups. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity.

Education
• A Bachelor’s degree in planning, public administration, geography, architecture or closely related field.
• An AICP (American Institute of Certified Planners) certification, or Master’s degree in Urban Planning or closely related field from an accredited institution, may be substituted for one (1) year of required experience
Experience
• Five (5) years’ of progressively responsible experience in professional planning, including at least one (1) year of supervisory experience.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

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PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; to stand at the counter for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Lift up to 15 pounds intermittently; Intermittently, twist to reach equipment, surrounding desk; walk to observe construction activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile, and frequently enter and exit an automobile, to attend various meetings and go on inspections. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, and the ability to adjust focus. Hear in the normal audio range with or without correction. twist to reach equipment; walk to observe department activities; periodically bend and squat; interact with employees and the public in possible challenging situations. Occasionally walks up and down stairs.

Work Environment:

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment. The employee is PAGE 359 of 605
regularly required to use written and oral communication skills; analyze planning and building services, and technical reports; research and write staff reports and other documents; knows laws, regulations and codes; explain and interpret codes, policies and while performing duties, procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
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STREETS MAINTENANCE FOREMAN

GENERAL DESCRIPTION
The Streets Maintenance Foreman serves as a lead supervisor over a crew of maintenance personnel performing construction and repair work of the city’s streets, storm drains, alleys, parking lots, aprons, gutters, curbs and sidewalks; performs a wide variety of skilled construction, maintenance and repair work, and operates heavy power-driven equipment; inspects completed work for conformance to standards.

DISTINGUISHING CHARACTERISTICS
Reporting to the Parks and Public Works Manage, the Streets Maintenance Foreman exercises functional and technical supervision over team members staff involved in street, sidewalk and storm drain infrastructure repair and maintenance work.

Duties
• Plan, lay out, assign, supervise, and inspect the work of team members engaged in grading, paving, patching and resurfacing streets, alleys and parking lots, and constructing and repairing sidewalks, curbs, gutters, storm drains and aprons, and allied City construction work.
• Assist team members crew in street maintenance work; operate motor graders, loaders, and similar types of heavy equipment used in public works construction and maintenance.
• Identify safety hazards in equipment; instruct others in the safe and efficient use of tools and equipment
• Cut, level, slope and finish grades under construction; perform skilled construction maintenance work.
• Perform minor maintenance and repair work on equipment. • Ensure safe operating practices and procedures are maintained. • Establish and control operating procedures and work standards and inspect work performed by contractors, including asphalt burning, grading, paving and resurfacing operations for quality control.
• Ensure that team members are properly supplied with materials, tools and equipment and use all required PPE’s.

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• Keep records and prepare routine reports.
• Maintain and monitor encroachment permits.
• Assist Parks and Public Works Manager concerning estimates of personnel, equipment and materials required for specific projects. • Maintain records of work performed and supplies used. • Assist in the development of safety rules and procedures and ensure adherence to proper safety precautions.
• Select, train, motivate, and evaluate team members; provide or coordinate staff training; direct personnel engaged in the preparation of streets for special events; work with employees to correct deficiencies, implement discipline and termination procedures; direct and train employees engaged in the operation of light and heavy equipment. Coordinate and assign personnel and equipment in a manner which is safe and causes minimum interference with pedestrians and vehicular traffic. • Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• The operation and maintenance requirements of vehicles and power-driven equipment that are used in the course of duties.
• The practices, methods and materials used in public works maintenance and construction work; traffic laws, ordinances and rules involved in equipment operations.
• Procedures for purchasing materials, tools, and mechanical supplies and equipment; and issuing bid requests.
• Cal/OSHA regulations and safe work practices and procedures. • Record keeping and reporting requirements.
• Supervisory principles and methods, including goal setting, training, teamwork, and problem solving.
• Correct English usage, spelling, grammar, and punctuation; writing and other document preparation; office methods, procedures and equipment and basic mathematics.

Skills and Demands:
• Read and interpret work plans and blueprints; communicate clearly and concisely, orally and in writing; understand and carry out oral and written instructions; supervise, train and evaluate subordinates.
• Understand the performance standards of equipment worked on. • Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Instruct others in the safe and efficient use of tools and equipment. • Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action.

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• Establish and maintain effective working relationships with staff, other employees, officials and the general public; provide outstanding customer satisfaction (internally and externally).
• Draw meaning and conclusions from quantitative and qualitative data. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Fully comprehends spoken communication by picking upon nuances in tone and meaning and being attentive to non-verbal cues and body language. • Use correct vocabulary, grammar, sentence structure, spelling and punctuation when constructing written correspondence, reports, or other documentation. • Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity.

Education
• Graduation from high school or equivalent is required.

Experience
• Five (5) years of increasingly responsible experience in sewer, concrete, paving, traffic painting and street sign maintenance, street sweeping, street lighting and signal maintenance and/or equipment repair.
• One (1) years of supervisory experience in any of the above stated areas.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

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• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Work Environment:

This position generally works 70% outdoors and 30% outdoors.

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This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
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URBAN FORESTER

GENERAL DESCRIPTION
The Urban Forester is responsible for an urban forestry management program designed to optimize the health, beauty and safety of all city-owned, public trees, plants and shrubs through proper planning, planting, maintenance and care, to include the assessment and review of privately-owned trees.

DISTINGUISHING CHARACTERISTICS
Under general supervision of the Parks and Public Works Director/City Engineer, the Urban Forester classification is distinguished from other classifications by specialized arboriculture knowledge and its responsibility for monitoring all phases of work performed by tree maintenance contractors. This position has the responsibility to communicate the City’s tree policies, practices, and standards to the public.

Duties
• Plan, organize, train, direct, and evaluate the work of personnel engaged in the planting, care and related maintenance activities required to nurture and maintain a healthy and thriving urban forest.
• Plan, develop, institute, and evaluate programs related to the urban forestry management program.
• Plan, coordinate, administer, and monitor the City’s Tree Ordinance; respond to community concerns and/or complaints about the street, park and median trees. • Coordinate preservation of trees and proper maintenance and trimming pursuant to the City’s adopted procedures and guidelines; inspect trees, develop tree inventory and determine appropriate action; maintain records and reports for arborist maintenance program.
• Review proposed development plans and records to evaluate parkway tree planting proposals in relationship to departmental policies, City ordinances and regulations. • Review and evaluate reports prepared by other arborists. • Prepare and submit budget reports anticipating equipment, materials and personnel needs.
• Manage the tree maintenance contracts.

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• Review tree removal and planting permits for approval recommendation. • Interact with other City departments and community members in the development of tree related projects.
• Maintain comprehensive files, records and reports related to citations, violations, and other areas related to the urban forestry management program. • Prepare a variety of written reports, memoranda, and correspondence; document violations by securing photographs and other pertinent data. • Attend City Council and other Board and Commission meetings as required. • Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Municipal organizational structure, codes, regulations and ordinances. • Methods tools and equipment used in the care and maintenance of trees, plants, and shrubs.
• Tree trimming and safety practices and equipment used in tree climbing. • Plant and tree diseases and pests, and their eradication and control. • Operation and maintenance of power equipment and tools used in tree work. • Urban forest management plans and contract specifications. • Cal/OSHA regulations and safe work practices.
• Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments.
• Community members, school districts, service clubs, chamber of commerce, business groups, and various community needs related to the provision of services in the San Marino community.
• Practices of communications, government relations, and public education, including the use of social media and website content management; principles of effective public relations.
• Principles of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations.
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government. • Principles and practices of contract administration, contract risk transfer and evaluation; risk management requirements and techniques. • Social, political and environmental issues influencing program administration.

Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics.

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Skills and Demands:
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action. • Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action. • Guide and encourage others to accomplish a common goal. • Work skillfully with politics, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change. • Initiate tasks and focus on accomplishment by knowing what needs to be done and do it without being told.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation. • Draw meaning and conclusions from quantitative and qualitative data. • Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.

Education
• Bachelor’s Degree in the field of arboriculture, landscape architecture, forestry, horticulture or a related field.

Experience
• Four (4) years of experience in arboriculture to include the planning, planting, maintenance and care of trees, plants and shrubs. Experience in managing an PAGE 368 of 605
urban forest, including its establishment and maintenance, is highly desired.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.
• Possession and maintenance of “Certified Arborist” designation from the International Society of Arboriculture.
• Possession and maintenance of “Certified Municipal Arborist” designation from the International Society of Arboriculture is highly desired but not required.

PRINCIPLE VALUES
The City maintains a strong culture of integrity, collaboration, and diversity and inclusion in the workplace and the community at large. To that end, the incumbent is expected to:
• Maintain a strong sense of honesty and integrity by committing to ethical behaviors and taking personal accountability for actions and takes initiative to intervene upon observing unethical behavior.
• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or listen, in person and by phone. Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 51 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Operate light and heavy motorized equipment, and/or automobiles or trucks while performing the duties of this position. Intermittently, twist to reach equipment; perform simple grasping and fine manipulation; use telephone and communicate through written means; walk to observe activities; periodically bend and squat; interact with employees and the public in possible PAGE 369 of 605
challenging situations; drive, operate and sit in a vehicle or equipment; Work outdoors in all weather conditions including hot with sun exposure, cold and wet; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Work Environment:

This position generally works 70% outdoors and 30% indoors.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
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POLICE CADET
(PART-TIME)

GENERAL DESCRIPTION
A San Marino Police Department Police Cadet will possess strong character, empathy for others and a desire to contribute in a positive manner to the community of San Marino.

Under direct and general supervision, a Police Cadet will perform a variety of tasks in support of Patrol, Detectives, Communications, and Police Records Section, gaining broad experience in preparation for a career in law enforcement.

DISTINGUISHING CHARACTERISTICS
This is a civilian support position within the Police Department without peace officer powers. A Police Cadet performs a variety of routine and technical tasks in support of sworn police functions. This position is “At Will”, which means the police cadet serves at the will of the City Manager or Police Chief and may be removed at any time without cause, notice, or right of appeal.

Duties
• Receive reports and complaints from the public at the front counter; completes necessary forms in regard to information received.
• Issue and process overnight parking permits.
• Search case files for information.
• Operate standard office equipment.
• Perform clerical work as required, including the maintenance of file systems. • May perform specific duties requested by the Watch Commander in the maintenance of police vehicles and equipment.
• Assist with a variety of administrative tasks and daily operations. • Support the Police Department’s activities and events. • Follow City and Department policies, procedures, and rules. • Use good judgement and discretion in performing daily tasks and interacting with coworkers and the community.
• Maintain confidentiality of records and reports.

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• Communicate clearly and accurately both orally and in writing. • Receive and respond to inquiries from the community and give general assistance and direction as appropriate.
• Complete routine lobby reports and requests for Live Scan (electronic fingerprinting).
• Collaborate with fellow cadets and other coworkers, on projects and at events. • Attend meetings.
• Assist with traffic control, assist at DUI checkpoints, at other field activities, and at Department and City sponsored events.
• May be required to work various shifts, at night, and on weekends, and may be required to respond off-hours and for emergencies.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• General functions, operations and activities of a police department. • General law enforcement terminology, procedures and practices. • City ordinances, codes, procedures and practices regarding law enforcement operations and records management.
• Various computer systems, protocols and administrative rules regarding access, use and dissemination of data contained in various computer systems. • Customer service practices and telephone etiquette.
• Standard office procedures and practices.
• Uses and operations of computers, databases, teletypes and standard business software.
• Safety policies and safe work practices applicable to the work. • Time management and the importance of reliability.
• Collaboration and teamwork.
• Proper English usage, spelling, grammar, punctuation, and basic mathematics.

Skills and Demands:
• Understand and follow oral and written instructions
• Service mindset, respect for and sincere desire to help others with diverse backgrounds and experience.
• Ability to collaborate, share ideas, and contribute to group projects. • Develop and maintain working relationships.
• Learn, understand, explain and apply, codes and procedures applicable to a variety of police operations.
• Prepare clear and accurate police reports, documents, data entries and files. • Honesty, integrity, accountability, and commitment to ethical behavior. • Courage to intervene and report unethical behavior to a supervisor. • Deal constructively with conflict.
• Adaptability, positive response to change and ability to modify behavior as the situation requires.

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• Research skills.
• Organizational skills.
• Active listening skills.
• Maintain professionalism, courtesy, and composure at all times, including emergency and high-stress situations.
• Critical thinking and problem solving.
• Good judgement in dealing with routine and unusual situations. • Ability to learn how to properly use a police radio, body worn camera, and various computer software.
• Ability to drive a vehicle safely under various conditions.

Education
• Graduation from high school or equivalent is required. • Current enrollment in at least twelve (12) semester units of college or university course work per semester at an accredited college or university pursuing a degree in Criminal Justice, Public Administration, Communications, Psychology or other related fields, and must maintain a minimum grade point average of 2.0 (“C” grade) for all courses taken.
• If the Police Cadet fails to maintain a 2.0 minimum grade point average, discontinues education, or drops below the required minimum number of units, the Police Cadet will be released from employment.
• Minimum age of 18 years and a maximum age of 24 years. Though the Police Cadet position is intended for current college students, an incumbent may continue to be employed in this position for up to 6 months after graduation from college.

Experience
• No experience required.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record.

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• Support and appreciate the diverse backgrounds and cultures of the City’s workforce and residents by demonstrating respect to everyone, providing excellent service to all individuals, and fostering a culture of diversity, equity, inclusion, and belonging.
• Demonstrate an ability to respond positively and adapt to changes in the workplace. • Ability to work as a team-player by collaborating with co-workers to make sound decisions when necessary and demonstrating empathy towards co-workers and the community.
• Adhere to all safety practices and procedures as required by City policies and the law and encourage others to do the same.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Employee is regularly required to sit at a desk, in a vehicle, talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate office and police equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus; and hear in normal audio range with or without correction; lift up to 25 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations.

Frequently walk up and down stairs, push and pull objects of varying weight and size.

Stand and walk for an extended time. Regularly required to drive safely and get in and out of a vehicle several times a day. Occasionally walk up and down stairs; work closely with others.

Work Environment:

Employee generally works 40% outdoors (including time spent in a vehicle) and 60% indoors. While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, and most weather conditions.

The noise level in the work environment is usually moderate, but the employee may occasionally be exposed to high level noise including but not limited to emergency vehicle sirens and road traffic.

Employee is exposed to emergencies and stressful situations and electrical energy. Due to the unpredictable nature of emergency work, an employee may be assigned to work various shifts, including evenings, weekends, and holidays. Employee is required to wear a uniform.

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This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
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FIRE DIVISION CHIEF

GENERAL DESCRIPTION
The Fire Division Chief is a member of the City’s management team and participates with other managers and department heads to meet the goals and objectives of the City. The Fire Division Chief provides leadership and hands-on management to the department.

Strong supervisory and administrative skills are required to effectively plan, organize, coordinate, execute and evaluate the efforts of each division.

In addition, a Fire Division Chief prepares and writes reports; directs, motivates, trains and provides leadership for one or more administrative functions; works closely with Mutual Aid Battalion Chiefs and may serve as incident commander; prepares budget recommendations to the Fire Chief and executes implementation of adopted budget; performs related management work as required.

Duties
• Assumes Department wide responsibility for the following areas: operations and support.
• Supervises the Fire Captain of a given shift on a rotating basis; assumes the role of incident commander upon arrival at a major emergency incident and coordinates planning programs with mutual aid cities.
• Develops budget programs in particular field of responsibility for Fire Chief; and assumes responsibility for implementation of adopted budget within area of responsibility.
• Gives direction for fire suppression and fire prevention activities during shift; and operates fire apparatus as required.

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• Evaluates candidates for employment and makes recommendations to the Fire Chief; evaluates all subordinate employees of the department and makes recommendations for eligibility of merit increases; undertakes disciplinary action against subordinate employees; and maintains confidential employee Records. • Serves as Acting Chief as required.
• Performs other confidential activities as directed by the Fire Chief or City Manager.

KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Modern fire suppression, prevention, and administration principles, methods, practices and techniques, and incident command requirements. • Departmental rules and regulations; personnel regulations and requirements. • Sound principles and practices of fire prevention, training and equipment maintenance; ire apparatus, equipment, tools devices, facilities and their proper utilization, maintenance requirements and methods.
• Techniques utilized in budget development and administration, equipment procurement, and maintenance.

Skills and Demands:
• Train personnel and maintain equipment.
• Direct departmental operations.
• Effectuate personnel requirements, including disciplinary actions. • Perform duties requiring physical endurance and agility, including the ability to lift up to 180 pounds.
• Communicate clearly and concisely, both orally and in writing. • Work alone or as a member of a crew.
• Receive satisfactory results from a background investigation, polygraph test, psychological evaluation, physical examination, which includes a drug screen, and an administrative review (required for external applicants only). • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills. • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have A strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

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Education
■ Graduation from an accredited four-year college or university with a bachelor’s degree in public administration, business administration, emergency management or a related field.

Experience
■ Ten (10) years of increasingly responsible experience with the San Marino Fire Department, including at least one (1) year in the position of full-time Fire Captain.

Special Requirements/Licenses/Certificates
• Possession of California State Fire Marshal Chief Officer Certification or equivalent. • Possession of a California Class C driver's license with firefighter endorsement is required as a condition of probation and continued employment. • Possession of a valid California Emergency Medical Technician certificate is a condition of probation and continued employment. A California Paramedic License with Los Angeles County accreditation is preferred.
• Possession of completed California Incident Command Certification System (CICCS) Strike Team Leader (STEN) Task Book must be opened. • Must reside within 75 miles from the fire station.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk and must be able to hear pager, radio communications, human voice, sirens. Employee is frequently required to sit, stand, and walk for long periods of time; use hands and fingers to manipulate, handle or feel objects, tools, or controls; reach with hands and arms, climb or balance, stoop, kneel, or crouch.

Employee must occasionally lift and/or move up to 180 pounds; perform duties requiring physical endurance and agility. Specific vision abilities required by this job include the ability to see well in difficult conditions, i.e., night-time driving, smoke conditions. Must be able to read fine print and work at a computer workstation, read maps. Close vision, distance PAGE 378 of 605
vision, peripheral vision, depth perception, and the ability to adjust, focus, and be free from color blindness.

Work Environment:

While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office.

While working outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, gas or fumes, at all times of day and in all weather conditions and is routinely exposed to hazardous situations such as smoke and products of combustion, chemicals, and gases on emergencies that may result in injury, and/or death.

The employee may be required to work various shifts at night, on weekends and holidays as needed. Additionally, the employee will be required to respond to off-hours for emergencies and inspections.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: JULY 25, 2025
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CITY OF SAN MARINO RESOLUTION NO. R-25-16

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San Marino City CouncilJuly 25, 2025

San Marino City Council
July 25, 2025