AGENDA – JULY 25, 2025 PAGE 1 of 6
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
SPECIAL MEETING OF THE
SAN MARINO CITY COUNCIL
FRIDAY, JULY 25, 2025 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 at least 48 hours prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 AGENDA – JULY 25, 2025 PAGE 2 of 6
p.m. will be included in the public comment record but not provided to City Council at the meeting.
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the inperson comments. Written Zoom comments will be read or summarized, then printed and made part of the public record for the meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, and Mayor Shepherd Romey
POSTING OF AGENDA
The agenda is posted 24 hours prior to each special meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
PUBLIC HEARINGS
1. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O-25- 1418 AMENDING THE FOLLOWING MUNICIPAL CODE SECTIONS: (1)
23.13.04 (B)(2)(D) TO INCREASE THE MAXIMUM HEIGHT FOR HEDGES IN THE FRONT YARD WITHIN THE R-1 ZONE, AREA DISTRICT II TO FIVE FEET- SIX INCHES (5’-6”); (2) 25.01.02 (D) TO PROHIBIT CONSTRUCTION ON MARTIN LUTHER KING JR. DAY; AND (3) 23.06.11
TO INCLUDE CALAMITIES AS DETERMINED BY THE COMMUNITY
DEVELOPMENT DIRECTOR
Recommendation: Staff recommends the City Council conduct a public hearing, determine whether to amend the code regarding hedge heights as drafted by staff or as recommended by the Planning Commission, and introduce for first reading AGENDA – JULY 25, 2025 PAGE 3 of 6
Ordinance No. O-25-1418. If the City Council agrees, an appropriate motion would be:
“I move to waive full reading and introduce by title only Ordinance No. O-25- 1418, an Ordinance of the San Marino City Council amending Municipal Code Sections (1)
23.13.04 (B)(2)(D) to increase the maximum height for hedges in the front yard within the R-1 zone, Area District II to five feet- six inches (5’-6”); (2) 25.01.02 (D) to prohibit construction on Martin Luther King Jr. Day; and (3) 23.06.11 to include calamities as determined by the community development director.”
CONSENT CALENDAR
2. APPOINTMENT OF MEMBERS TO CITY OF SAN MARINO LIBRARY
BOARD OF TRUSTEES ADVISORY BODY
Recommendation: The Council Liaisons for the Library Board of Trustees recommend the Council appointment of two (2) regular members, each commencing on July 10, 2025. If Council concurs, the appropriate motion would be:
“I move to appoint Sandy Wu and Diana Nixon as regular members of the Library Board of Trustees to serve terms ending May 31, 2028, and to appoint Jody Nichols as an alternate member to serve a partial term ending on May 31, 2026.”
3. FIND THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDED FY 2024-25 ADA SIDEWALK CURB RAMP PROJECT EXEMPT UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA), APPROVE THE
PLANS AND SPECIFICATIONS AVAILABLE AT THE OFFICE OF THE CITY
CLERK AND AT THE DIAS, AWARD A CONSTRUCTION AGREEMENT TO
CT&T CONCRETE PAVING IN THE LOW BASE BID AMOUNT OF
$159,379.19, AND REJECT ALL OTHER BIDS; AND AUTHORIZE THE
PARKS AND PUBLIC WORKS DIRECTOR/CITY ENGINEER TO APPROVE CONTINGENCIES IN AN AMOUNT NOT TO EXCEED $15,938
Recommendation: Staff recommends the City Council 1) find the project categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Sections 15301(c) and 15302 of Title 14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities exemption), 2) approve the Plans and Specifications available at the office of the City Clerk and at the dais, 3) award a Construction Agreement to CT&T Concrete Paving Company, and 4) authorize the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $15,938. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1) find the ADA Sidewalk Curb Ramp Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Sections 15301(c) and 15302 of Title 14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities exemption), 2) approve the Plans and Specifications available at the office of the City Clerk and at the dais, 3) award a Construction Agreement to CT&T Concrete Paving Company, Inc. for the CDBG-funded ADA Sidewalk Curb Ramp Project No. 24/25- 9272A in the amount of $159,379.19, reject all other bids, and authorize the City AGENDA – JULY 25, 2025 PAGE 4 of 6
Manager to execute the Agreement, 5) authorize the Parks and Public Works Director/City Engineer to approve contract change orders in an amount not to exceed $15,938, and 6) Approve the FY 2025-26 budget adjustment needed.
4. APPROVAL OF AMENDMENT NO. 2 WITH RINCON CONSULTANTS, INC.
TO PROVIDE CONTRACT PLANNING SERVICES THROUGH SEPTEMBER 14, 2028
Recommendation: Staff recommends the City Council approve Amendment No. 2, direct the City Attorney to prepare the amendment, and authorize the City Manager to execute the amendment. If Council concurs with staff’s recommendation, the appropriate motion would be:
“I move to approve Amendment No. 2 in the not to exceed amount of $100,000 with Rincon Consultants, Inc., for Planning consulting services, direct the City Attorney to prepare Amendment No. 2 consistent with the scope outlined in the staff report, and authorize the City Manager to execute said amendment.”
5. AWARD OF PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN
FINANCIAL SERVICES FOR A DEVELOPMENT IMPACT FEE STUDY
Recommendation: Staff recommends the City Council approve the contract and authorize the City Manager to execute the agreement. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the contract with Willdan Financial Services, approve the necessary budget adjustments, and authorize the City Manager to execute the agreement.”
6. AMENDMENT NO. 1 TO THE RETIREMENT HEALTHCARE PROGRAM
ADMINISTRATIVE SERVICES AND RECORDKEEPING AGREEMENT
BETWEEN TEACHERS INSURANCE AND ANNUITY ASSOCIATION OF
AMERICA (TIAA) AND THE CITY OF SAN MARINO DATED MAY 1, 2017,
APPROVING THE ANNUAL FEE FOR TRUST SERVICES
Recommendation: Staff recommends the City Council to approve Amendment No. 1 to the Retirement Healthcare Program Administrative Services and Recordkeeping Agreement between Teachers Insurance and Annuity Association of America (TIAA) and the City of San Marino dated May 1, 2017, approving the annual fee for trust services and authorize the City Manager to execute the agreement. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 1 to the Retirement Healthcare Program Administrative Services and Recordkeeping Agreement between Teachers Insurance and Annuity Association of America (TIAA) and the City of San Marino dated May 1, 2017, and authorize the City Manager to execute the agreement.”
7. ACCEPTANCE OF CANNABIS TAX FUND GRANT PROGRAM (CTFGP) FUNDING IN THE AMOUNT OF $255,041.13 AND ADOPTION OF
RESOLUTION R-25-22
AGENDA – JULY 25, 2025 PAGE 5 of 6
Recommendation: Staff recommends that the City Council approve the agreement for the Cannabis Tax Fund Grant Funding and authorize the City Manager or his designee to execute any and all agreements and documents necessary to accept and expend the grant funds in an amount not to exceed $255,041.13 in the fiscal year ending June 30, 2026. Staff also recommends the approval of Resolution No. R-25-22. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve and authorize the Chief of Police and the City Manager or their designee to enter into the agreement with the California Highway Patrol in an amount not to exceed $255,041.13, approve budget adjustments needed, and adopt Resolution No. R-25-22.”
8. ACCEPTANCE OF A $150,000 DONATION FROM THE HUNTINGTON
LIBRARY, ART MUSEUM, AND BOTANICAL GARDENS FOR RECEIPT IN
THE CAPITAL PROJECTS FUND
Recommendation: Staff recommends the City Council accept the donation and approve budget adjustments needed. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept the donation of $150,000 from the Huntington Library, Art Museum, and Botanical Gardens; authorize the Finance Department to record the receipt of the donation in the Capital Projects Fund; and amend the FY 2025-26 revenue budget to recognize revenue of $150,000 in the Capital Projects Fund (Account #394-00-3601- 0000).”
9. CONSIDERATION OF RESOLUTION NO. R-25-16 AMENDING JOB
CLASSIFICATIONS
Recommendation: Staff recommends the Council adopt Resolution No. R-25-16 amending job classifications. If the Council agrees with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-25-16 amending job classifications.”
10. CASH AND INVESTMENT REPORT FOR THE MONTH OF JUNE 2025 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of June 2025.”
11. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR JUNE 2025
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of June 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
AGENDA – JULY 25, 2025 PAGE 6 of 6
“I move to receive and file the Monthly Disbursements Report for the month of June 2025.”
12. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the June 2025 Minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Minutes of the Regular Meeting of June 11, 2025, and the Adjourned Regular Meeting of June 27, 2025.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
ADJOURNMENT
Posted: 07/18/2025 ALISON WALKER
CITY CLERK