Redline of Job Descriptions presented to Council on 7.25.25 (R-25-16)

ACCOUNT CLERK

GENERAL PURPOSEDESCRIPTION
Under direct supervision of the Accountanting Manager/Controller, the Account Clerk is responsible to provides a variety of paraprofessional accounting clerical duties involving financial record keeping or payroll processing. The incumbent may be responsible to and generateing, collecting, processing and recording City revenues, ; purchase orders, billing, purchasing office supplies, processing of payroll and performs a variety of supportive administrative clerical tasks relative to assigned area of responsibility.

DISTINGUISHING CHARACTERISTICS
This classification is characterized by the performance of a variety of tasks within a framework of established procedures and with occasional instruction and assistance.

ESSENTIAL FUNCTIONS:

ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
• Performs a variety of accounting clerical duties involving financial Rrecordkeeping and generateing, collecting, processing and recording City revenue; processes cash receipts; totals cash and checks; reconciles cash drawer. • Reviews and verifyies invoices for assigned accounts; audits invoices for accuracy; enters invoice amounts into computer system; types, logs, copyies, files and disperses payments.
• Processes purchase orders and enters information into computer; coordinates purchasing functions with other divisions; follows up on orders and back orders; maintains contact with vendors. Ensures compliance with established accounting procedures.
• Creates and sets up files for new vendors in the City's financial system; makes changes to existing vendor files; contacts vendors regarding the follow-up Formatted: Justified
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questions as necessary.
• Assist with the Pprepare ation and processing of payroll, health insurance billings; generate computer reports; prepare correspondence, processes payments and enters information into computer; and distributes checks as appropriate.
• Maintains office supplies; receives requests for supplies; locates affordable prices; approves orders; and places orders and distributes supplies. • Performs a variety of administrative support duties, general clerical dutiesto include ing typing, maintain ing files and records and performing data entry and retrieveal of financial information using a computer. terminal. • Operates a variety of office equipment including a computer, typewriter, copier, calculator, and facsimile machine; utilizes various associated computer applications and specialized software packages.
• Performs related duties as assigned.
•
Maintains office supplies; receives requests for supplies; locates affordable prices; approves orders; and places orders and distributes supplies.

Performs a variety of general clerical duties including typing, maintaining files and records and performing data entry and retrieval of financial information using a computer terminal.

Operates a variety of office equipment including a computer, typewriter, copier, calculator, and facsimile machine; utilizes various computer applications and specialized software packages.

Performs related duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
QUALIFICATIONS:

Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential job duties of the position is qualifying.

Knowledge of
• Basic principles of accounting; customer service; mathematical principles; principles of business letter writing, and report preparation. • Principles and procedures of financial recordkeeping and reporting. • Principles and procedures of procurement.
• Methods and techniques of cash handling.
• Office procedures, methods, and equipment including computers and applicable software applications
• Correct English usage, spelling, grammar, punctuation and basic mathematics.

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• Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
• .

English usage, spelling, grammar, and punctuation.

Other duties as assigned.

Basic principles of accounting; customer service; mathematical principles; principles of business letter writing, and report preparation.

Principles and procedures of financial recordkeeping and reporting.

Principles and procedures of procurement.

Methods and techniques of cash handling.

Office procedures, methods, and equipment including computers and applicable software applications.

English usage, spelling, grammar and punctuation.

Other duties as assigned.

Skills and /AbilitiesDemands
Performs a variety of accounting clerical duties.

Prepares and processes purchase orders.

Maintains and orders office supplies.

Operates a multi-line telephone system and transfers calls to appropriate personnel; operates a cash register.
• Maintains a variety of financial records and files.
• Responds to requests and Inquiries from the general public; prepares clear and concise reports.
• Set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.

Display honesty, adherence to principles, and personal accountability.

Appreciate the benefits of varied backgrounds and cultures.

Respond positively to change and modify behavior as the situation requires.

Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.

Have sound collaborative decision-making, judgement and diplomacy skills; Formatted: Bulleted + Level: 1 + Aligned at: 0.25" +
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Show empathy towards the community and colleagues.

Have service mentality, respect for and sincere desire to help others with diverse background and experiences.

Have strong sense of integrity and commitment to ethical behavior and accountability.

Have courage to intervene and protect against unethical behavior.

Work collaboratively with team members to create and support a positive customer service environment.

Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Performs typing, filing and other clerical duties at a speed necessary for successful job performance.

Maintains tact and courtesy in high stress environment; communicates clearly and concisely, both orally and in writing.
• Ability to operate a computer and use a variety of software programs, including accounting software, and other agency reporting applications; adapts to changing technologies and learn functionality of new equipment and systems. •
Perform a variety of accounting clerical duties.

Prepare and process purchase orders.

Maintain and order office supplies.

Operate a multi-line telephone system and transfer calls to appropriate personnel; operate a cash register.

Maintain a variety of financial records and files.

Respond to requests and Inquiries from the general public; prepare clear and concise reports.

Perform typing, filing and other clerical duties at a speed necessary for successful job performance.

Maintain tact and courtesy in high stress environment; communicate clearly and concisely, both orally and in writing.

Ability to operate a computer and use a variety of software programs, including accounting software, and other agency reporting applications; adapt to changing technologies and Learn functionality of new equipment and systems.

Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience:EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
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● High school graduate (or substitution of G.E.D. or California Proficiency Certificate) is required.
• Equivalent to the completion of the twelfth grade supplemented by cCollege level course work in accounting, bookkeeping or a related field.

Experience
• Three (3) years of experience in maintaining accounting records including accounts payable and payroll. Experience in a municipal government agency is preferred but not mandatory.

Licenses/Certificates
• Possession of a valid California Class C driver's license with a satisfactory driving record or the ability to get from point to point for training and classes.

Compliance with the City's COVID-19 vaccine mandate.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
Physical demands
The physical demands and work environment described are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

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Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Lift up to 15 pounds, intermittently, twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; operate an automobile to attend various meetings and workshops. Interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

Work Environment:

Employee generally works 100% indoors. While performing the duties of this job indoors, the work environment is generally in a temperature-controlled office.

The City of San Marino is an Equal Opportunity Employer. We value and seek diversity in our workforce. San Marino is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

REVISED JUNE XX, 2022JULY 25, 2025
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Experience
Three (3) years of experience in maintaining accounting records including accounts payable and payroll. Experience in a municipal government agency is preferred but not mandatory. Licenses/Certificates
Possession of a valid California Class C driver's license.

Physical Demands and Work Environment
Physical demands
The physical demands described are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent is regularly required to sit at a desk long periods of time; talk or listen in person and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms, Lift up to 15 pounds.

Intermittently, twist to reach equipment surrounding desk; walk and climb stairs; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile.

Work environment
Characteristics described are representative of those an incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job indoors, the work environment is generally in a temperature controlled office with moderate noise. The incumbent is regularly required to use written and oral communication skills; know and understand laws, regulations and procedures; remember rules and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

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CLASS CODE

REVISION DATE
City of San Marino
Administrative Assistant
9 SALARY $5,547.00 - $6,742.00 Monthly
July 01, 2022
Class Concept

GENERAL PURPOSE
Under direct supervision of the Department Head, the Administrative Assistant performs a wide variety of responsible technical and clerical duties relating to administration and personnel functions for the department assigned.

DISTINGUISHING CHARACTERISTICS
Direct supervision is provided by the Department Head. This single class position assists the Department Head with administrative support.

Essential Functions
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
• Perform a wide variety of responsible clerical, technical, and administrative duties in support of the Department Head. Provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer general questions from employees and the public. • Provide general clerical and administrative support to the Department Head; compose and type letters, memoranda, and other correspondence for signature by the Department Head related to assigned duties and activities.
• Process and maintain the department's files, including the department's personnel records to ensure timely performance evaluations and appropriate actions..
• Assist in the preparation of required federal and state notices and monitor time requirements regarding these entitlements.
• Receive, coordinate, and maintain film permits;permits, review invoices for accuracy and proper coding. • Perform a variety of general office support duties; research and compile data for special projects and reports; make copies; maintain calendar of activities, meetings, and various events for assigned staff; process mail including receiving, sorting, time-stampingtimestamping, logging and distributing incoming and outgoing correspondence and packages.
• Keep the Department Head informed of all progress relating to activities and projects related to the department assigned.
• Operate a variety of office equipment including a computer, typewriter, copier, and facsimile machine; utilize various computer applications and software packages.
• Performs other duties as assigned.

Qualifications
Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential job duties of the position is qualifying.

Knowledge, Skills and Abilities:

Knowledge of
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, use of internet and Microsoft Outlook.
• Basic functions and structure of a municipal organization; methods and techniques of proper phone etiquette; business letter writing and the standard format for typed materials; basic mathematical principles.
• Methods and techniques for record keeping and filing; basic report preparation and writing; proper English usage, spelling, grammar and punctuation; customer service and public relations methods and techniques.

Skills/Abilities
• Provide support services; perform a variety of office support and clerical duties and activities of a general and specialized nature in support of the Department Head and Administration. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Read, understand, and review documents, policies and procedures for accuracy and relevant information; answer questions and provide information to City employees, outside agencies, and the public; update manuals as required with current information. • Use applicable office terminology, forms, documents, and procedures in the course of the work; use sound judgment in following and applying appropriate laws, regulations, policies, and procedures.
• Compose correspondence and compile and arrange data in a readable and comprehensible manner; proofread and edit draft reports or correspondence for errors in grammar or structure; make accurate arithmetic calculations; type and enter data at a speed necessary for successful job performance.
• Maintain ongoing communication with the Department Head regarding issues, department requests; status of projects and completion of tasks; take direction from the Department Head and follow projects through to completion in a timely manner. • Set priorities, organize work-flowworkflow and maintain organization of work and records; multitask and be responsive to time-sensitive matters. • Establish and maintain complex record keeping systems; coordinate activities and meet critical deadlines; understand and follow instructions; communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with the public and those contacted in the course of the work.

Education and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
Two years of college level course work in administration, business, or closely related field. Significant related experience may substitute for education.

Experience
Two Three years of increasingly responsible technical or administrative experience in personnel administration activities.

Licenses/Certificates
Possession of a valid California Class C driver's license.

Physical Demands and Work Environment
Physical demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee is regularly required to sit at desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember personnel rules, legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Work environment
Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job indoors, the work environment is generally in a temperature controlledtemperature-controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment.

This information is available in an alternative format by request to (626) 300-0780.

REVISED: JULY 25, 2025
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ASSISTANT PLANNER

GENERAL DESCRIPTION
Under general supervision, performs professional and technical planning work in the development and implementation of current, long range, community and environmental goals as governed by planning ordinances and development relating to municipal planning, environmental review, and housing. D

DISTINGUISHING CHARACTERISTICS
Reporting to the Senior Planner, the Assistant Planner is an entry-level position in the professional planning series that performs routine professional-level work in the field of current and advanced planning, environmental analysis, and building code administration.

ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
• Provide assistance at the public counter regarding inquiries and requests about the City's planning functions and procedures for obtaining building permits.
• Interpret and explain City policies, plans, procedures, and regulations to the public.
• Conduct code enforcement field studies, investigations, and compliance actions.
• Review development plans for construction of single-family homes and commercial buildings; explain the City's plans for construction of single-family homes and commercial buildings; explain the City's zoning requirements and procedures to contractors, architects and homeowners for application to the Design Review Committee and Planning Commission.
• Participate in preparing initial studies and in preparing or reviewing environmental impact reports; compile information and make recommendations on special studies and prepares routine planning reports. • Assist in the creation of presentations for the Planning Commission, City Council, various committees, and advisory boards.
• Participate in zoning enforcement and administration. • Research and draft ordinances for review; and assist in coordinating City planning activities with outside departments.
• Research, collect and analyze demographic, social, economic, geographic, and environmental data and write reports to make recommendations to management.
• Performs related duties as assigned.
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KNOWLEDGE, SKILLS AND DEMANDS
Knowledge of:
• Basic principles and practices of urban planning.
• Current literature, information sources, and research techniques in the field of urban planning.
• Major types of construction materials and techniques. • Correct English usage, spelling, grammar, punctuation and basic mathematics. • Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
•
Skills and Demands:
• Retain and interpret building and zoning codes and City ordinances related to planning and building department activities; interpret technical building codes, ordinances, plans and specifications with increasing independence; interpret planning and zoning programs to the general public.
• Apply environmental laws and regulations and methods of assessment; analyze and compile technical and statistical information and prepare reports. • Conduct, research, prepare detailed narrative reports, perform complex numerical analysis and sort/file documents; make oral presentations. • Review and understand architectural, grading, topographical and related drawings. • Set priorities, organize work-flow and maintain organization of work and records. • Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity. • Display honesty, adherence to principles, and personal accountability. • Appreciate the benefits of varied backgrounds and cultures. • Respond positively to change and modify behavior as the situation requires. • Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgement and diplomacy skills; • Show empathy towards the community and colleagues.
• Have service mentality, respect for and sincere desire to help others with diverse background and experiences.
• Have strong sense of integrity and commitment to ethical behavior and accountability.
• Have courage to intervene and protect against unethical behavior. • Work collaboratively with team members to create and support a positive customer service environment.
• Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
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EDUCATION AND EXPERIENCE
Education:

A Bachelor's degree from an accredited college or university with major course work in urban planning, public administration, geography, architecture, or a closely related field.

Experience
Internship experience in the field of planning.

Licenses/Certificates
Possession of a valid California Class C driver's license.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
Employee is regularly required to sit at a desk and in meetings for long periods of time; to stand at the counter for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment, surrounding desk; walk to observe construction activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile, and frequently enter and exit an automobile, to attend various meetings and go on inspections. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust focus. While performing duties, the employee is regularly required to use written and oral communication skills; analyze planning and building services, and technical reports; research and write staff reports and other documents; know laws, regulations and codes; explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and Formatted: Space After: 12 pt
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the public.

Work Environment
Employee spends 80% working in an office environment and while performing the duties of this job indoors, the work environment is generally in a temperature controlled office.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: NOVEMBER JULY 2513, 20245

CLASS CODE

REVISION DATE
City of San Marino
Associate Planner
15 SALARY $7,264.00 - $8,829.00 Monthly
July 01, 2022
Class Concept

DEFINITION
The Associate Planner functions under the Senior Planner and under the direction of the Planning and Building Director.

DISTINGUISHING CHARACTERISTICS
The Associate Planner is the journey level position in the professional planning series that performs routine professional level work in the field of current planning and advanced planning, environmental analysis, and building code administration.

Community Development Department
The Community Development Department's mission is to preserve the comforts of the community, our neighborhoods, and our natural resources. The Community Development Department responsibilities include:

Planning Division
Building Division
Code Compliance
Economic Development
Essential Functions
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties:
• Provides assistance at the public counter on inquiries and requests regarding the City's planning functions and procedures for obtaining building permits.
• Reviews development plans for construction of single-family homes and commercial buildings; explains the City's zoning requirements and procedures to contractors, architects and homeowners for applications to the Design Review Committee and Planning Commission.
• Participates in the preparation of initial studies and in the preparation of, or review of environmental impact reports.
• Provides primary staff support to the Design Review Committee; compiles information and makes recommendations on special studies and prepares routine planning reports. • Assists in making presentations to the Planning Commission, City Council, and various committees and advisory boards as directed.
• Participates in zoning enforcement and administration; assists in reviewing development proposals; researches and drafts ordinances for review.
• Assists in coordinating City planning activities with outside departments. • May provide supervisory responsibilities over subordinate personnel. • Performs related duties as assigned.

Qualifications
Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential job duties of the position is qualifying.

Knowledge, Skills and Abilities:

Knowledge of
• Basic principles and practices of urban planning; current literature, information sources and research techniques in the field of urban planning; and major types of construction materials and techniques. • California Environmental Quality Act (CEQA); California Planning, Zoning, and Development Laws; and basic principles of Building and Zoning Codes, environmental laws and regulations. • Modern office practices, procedures, methods and equipment.

Skills/Abilities
• Retain and interpret building and zoning codes and City ordinances related to the Planning and Building Department activities; interpret technical building codes, ordinances, plans and specifications with increasing independence.
• Apply environmental laws and regulations and methods of assessment; analyze and compile technical and statistical information and prepare reports; interpret planning and zoning programs to the general public. • Review and understand architectural, grading, topographical and related drawings; conduct research, prepare detailed narrative reports, perform complex numerical analysis and sort/file documents. • Communicate clearly and concisely, both orally and in writing; understand and carry out oral and written directions.
• Operate a computer, software programs, and other modern office equipment. • Respond to the public's and staff's requests for assistance both on the phone and in person; and deal effectively with the public while working at the front counter. • Establish and maintain effective working relationships with other employees, property owners, contractors, architects, engineers, attorneys, members of the public, and with those contacted in the course of the work. • Observe safety rules; sit for up to two hours at a time, stand, stoop or bend for long periods of time; drive to and from construction sites and conduct field inspections; lift up to 15 pounds; get from one location to another, including climbing stairs, in the course of doing business.

Education and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
• A Bachelor's degree in planning, public administration, geography, architecture or closely related field.

Experience
• Two (2) years of fulltime related experience in the position of Assistant Planner or any equivalent.

Licenses/Certificates
• Possession of a valid California Class C driver's license.

Physical Demands and Work Environment
Physica demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee is regularly required to sit at a desk and in meetings for long periods of time; to stand at the counter for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment, surrounding desk; walk to observe construction activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile, and frequently enter and exit an automobile, to attend various meetings and go on inspections. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust focus.

While performing the duties of this job, the employee spends 80% working in an office environment and is regularly required to use written and oral communication skills; analyze planning and building services, and technical reports; research and write staff reports and other documents; knows laws, regulations and codes; explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.

The work environment is generally in a temperature controlledtemperature-controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment.

This information is available in an alternative format by request to (626) 300-0780.

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Building Inspector IUILDING INSPECTOR I

GENERAL PURPOSEDESCRIPTION
The Building Inspector I, under general supervision of the Planning and Building Director is responsible to performs a variety of building inspection duties at varying ious stages of construction, alteration, and repair and assists in the review of building plans and specifications.

DISTINGUISHING CHARACTERISTICS
Reporting to the Code Enforcement Manager Community Development Director, tThe Building Inspector I is a non-exempt position who is expected to perform the entire range of moderately difficult combination of inspections (building, plumbing, mechanical and electrical) on a variety of residential and commercial buildings.

Community Development DepartmentCOMMUNITY DEVELOPMENT DEPARTMENT The Community Development Department's mission is to preserve the comforts of the community, our neighborhoods, and our natural resources. The Community Development Department Department’s responsibilities include:

Planning Division
Building Division
Code Compliance
Economic Development

ESSENTIAL FUNCTIONS
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. :

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Duties:
• Conducts field inspections of new and remodeled residential, commercial and industrial structures during varying ious stages of construction, and upon completion, to ensure compliance with various building, electrical, mechanical, and plumbing codes.

Interpret, apply and explain complex codes, laws and regulations; read and interpret construction plans and specifications; review and interpret architectural, grading, topographical and related drawings.
•
• Performs moderately difficult inspection duties in trade specialties such as structural, plumbing, electrical and mechanical; checks compliance with zoning, disabled, energy conservation and similar regulations.
• Responds to requests for information regarding codes, inspections or complaints; investigates violations or complaints and discusses difficult problems or disagreements on interpretation with the Code Enforcement Manager Planning and Building Director.
• Reviews plans and applications for building permits and ; processes applications; over the counter; issue building permits; issue certificates of occupancy; assists the public in the completion of forms and applications for building, electrical, plumbing and mechanical permits.
• Assists in the checking of building plans; assures proper and safe installations of routine and complex building systems.
• Coordinates inspection activities with other City departments and divisions. • Makes field review of plans and specifications. Conducts code enforcement inspection work as assigned.
• Ascertains conformance to the State and Local Building Code, Plumbing and Electrical Codes and pertinent provisions of State codes and City ordinances.; • pParticipate in training for inspectors and keep current on new codes, ordinances, laws and amendments.
• Confers with architects, contractors, builders and the general public in the field and office, and at the counter; explains and interpret requirements and Restrictions. • Maintains inspection and permit records and files, and prepares detailed inspection reports.
• Prepares correspondence and , research new or amended codes or regulations., or
• pPerforms related duties as assigned.

Conducts field inspections of new and remodeled residential, commercial and industrial structures during various stages of construction and upon completion to ensure compliance with various building, electrical, mechanical, and plumbing codes.

Performs moderately difficult inspection duties in trade specialties such as structural, plumbing, electrical and mechanical; checks compliance with zoning, disabled, energy conservation and similar regulations.

Responds to requests for information regarding codes, inspections or complaints; Formatted: Font: Bold, No underline
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investigates violations or complaints and discusses difficult problems or disagreements on interpretation with the Planning and Building Director.

Reviews plans and applications for building permits; processes applications over the counter; issue building permits; issue certificates of occupancy; assists the public in the completion of forms and applications for building, electrical, plumbing and mechanical permits.

Assists in the checking of building plans; assures proper and safe installations of routine and complex building systems.

Coordinates inspection activities with other City departments and divisions.

Makes field review of plans and specifications. Conducts code enforcement inspection work as assigned.

Ascertains conformance to the State and Local Building Code, Plumbing and Electrical Codes and pertinent provisions of State codes and City ordinances; participate in training for inspectors and keep current on new codes, ordinances, laws and amendments.

Confers with architects, contractors, builders and the general public in the field and office, and at the counter; explains and interpret requirements and Restrictions.

Maintains inspection and permit records and files, and prepares detailed inspection reports.

Prepares correspondence, research new or amended codes or regulations, or performs related duties as assigned.

QUALIFICATIONS:

Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential job duties of the position is qualifying.

Knowledge, Skills and Abilities:KNOWLEDGE, SKILLS AND DEMANDS Knowledge of:
• Principles and practices of building, plumbing, mechanical and electrical codes; applicable city, county, state and federal laws, codes, ordinances and regulations, including the California building code, Plumbing code, Mechanical Code, and Electrical Code; Uniform Housing Code, basic zoning, grading, and flooding requirements.
• Building inspection procedures and policies; typical construction methods and materials; principles of structural design, engineering mathematics and building plan review.

Good customer service practices.
• Modern office methods, practices, procedures and equipment.Processes and procedures to handle various building permits.
• Record keeping procedures and records management and retention schedule practices.
• Correct English usage, spelling, grammar, punctuation, and basic arithmetic. • Good customer service methods and techniques.

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• Permit processing software.
• Building Codes, State Contractors' Licenses and Workers Compensation requirements.
• Safe work practices and procedures.
• Familiarity with standard office procedures, methods, and equipment including computers and applicable software.

Principles and practices of building, plumbing, mechanical and electrical codes; applicable city, county, state and federal laws, codes, ordinances and regulations, including the California building code, Plumbing code, Mechanical Code, and Electrical Code; Uniform Housing Code, basic zoning, grading, and flooding requirements.

Building inspection procedures and policies; typical construction methods and materials; principles of structural design, engineering mathematics and building plan review.

Good customer service practices.

Modern office methods, practices, procedures and equipment.

Skills and /AbilitiesDemands
• Interpret, apply and explain complex codes, laws and regulations; read and interpret construction plans and specifications; review and interpret architectural, grading, topographical and related drawings.

Use of common office software and computer, calculator, telephone, copying machine, and other tools related to building inspection.

Respond to the public's and staff's requests for assistance both on the phone and in person; establish and maintain effective working relationships with those contacted in the course of work.
• Prepare clear, concise and competent reports, correspondence and other written materials; perform complex mathematical calculations rapidly and accurately; ability to sort and file documents.

Deal effectively with the public; communicate pleasantly and effectively. • Work independently in the absence of supervision; exercise initiative and sound independent judgment within general policy guidelines; exercise safe work and driving practices.

Sit and/or stand up for up to two hours at a time; lift up to 15 pounds; drive a city vehicle.

Conduct field inspections on a daily basis by driving and frequently entering and exiting an automobile and .
• Iinspect buildings while under construction including climbing ladders, crawling through attics and walking on roof tops.
• Get from one location to another in the course of doing business • Set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments.

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• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.

Display honesty, adherence to principles, and personal accountability.

Appreciate the benefits of varied backgrounds and cultures.

Respond positively to change and modify behavior as the situation requires.

Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.

Have sound collaborative decision-making, judgement and diplomacy skills; Show empathy towards the community and colleagues.

Have service mentality, respect for and sincere desire to help others with diverse background and experiences.

Have strong sense of integrity and commitment to ethical behavior and accountability.

Have courage to intervene and protect against unethical behavior.

Work collaboratively with team members to create and support a positive customer service environment.

Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Establish and maintain effective working relationships with the public and those contacted in the course of the work.

Work collaboratively with team members to create and support a positive customer service environment.

Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.

Use of common office software and computer, calculator, telephone, copying machine, and other tools related to building inspection.

Respond to the public's and staff's requests for assistance both on the phone and in person; establish and maintain effective working relationships with those contacted in the course of work.

Prepare clear, concise and competent reports, correspondence and other written materials; perform complex mathematical calculations rapidly and accurately; ability to sort and file documents.

Deal effectively with the public; communicate pleasantly and effectively.

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Work independently in the absence of supervision; exercise initiative and sound independent judgment within general policy guidelines; exercise safe work and driving practices.

Sit and/or stand up for up to two hours at a time; lift up to 15 pounds; drive a city vehicle.

Conduct field inspections on a daily basis by driving and frequently entering and exiting an automobile.

Inspect buildings while under construction including climbing ladders, crawling through attics and walking on roof tops.

Get from one location to another in the course of doing business Education and Experience:EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
• Graduation from high school or equivalent is required.

Must possess a high school diploma or equivalent.
• College level coursework in the inspection field is desirable.

Experience
Building Inspector I requires a minimum of Ttwo years of increasingly responsible experience performing building inspection work.

Licenses/Certificates
• Current certifications issued by the International Ccode Ccouncil (ICC) as a Building Inspector, Electrical Inspector, Plumbing Inspector, and Mechanical Inspector. are required.
• Possession of a valid California Class C driver's license.

ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Ddemands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.

Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 40 pounds.; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Twist to reach equipment; walk to observe activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Conduct field inspections on a daily basis by driving; Sit in a vehicle for long periods of time, to enter and exit a vehicle often and get from one location to another in the course of doing business. Inspect buildings while under construction including climbing ladders, crawling through attics and walking on roof tops and get from one location to another in the course of doing business. Work outdoors in all weather conditions including hot with sun exposure, cold and wet.

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Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 40 pounds.

Work Environment:

Employee generally works 30% indoors and 70% outdoors. While performing the duties of this job indoors, the work environment is generally in a temperaturecontrolled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions and visiting developed and undeveloped sites in various stages of construction. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

Work Eenvironment
Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee generally works 30% indoors and 70% outdoors. The work environment indoors is usually in a temperature-controlled office; some travel is required. While performing the duties of this job outdoors, the employee occasionally works in varying weather conditions, visiting developed and undeveloped sites in various stages of construction. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to outdoor construction equipment.

This information is available in an alternative format by request to (626) 300- 0780.

REVISED: June XX, 2022JULY 25, 2025

CLASS CODE

REVISION DATE
City of San Marino
Building Inspector II
16 SALARY $6,502.00 - $7,904.00 Monthly
April 15, 2020
Class Concept

GENERAL PURPOSE
The Building Inspector 11II, under general supervision of the Planning and BuildingCommunity Development Director performs a variety of building inspection duties at various stages of construction, alteration and repair and assists in the review of building plans and specifications.

DISTINGUISHING CHARACTERISTICS
The Building Inspector II is a journey level, non-exempt position who is expected to perform the entire range of moderately difficult combination of inspections (building, plumbing, mechanical and electrical) on a variety of residential and commercial buildings. The Building Inspector II is distinguished by the higher level of skill, experience and certifications required.

Duties:
• Conducts field inspections of new and remodeled residential and commercial structures during various stages of construction and upon completion to ensure compliance with applicable building, electrical, mechanical, and plumbing codes.
• Responds to requests for information regarding codes, inspections or complaints; investigates violations or complaints and discusses difficult problems or disagreements on interpretation with the Planning and Building Director.
• Reviews plans and applications for building permits; processes applications over the counter; issue building permits; issue certificates of occupancy; assists the public in the completion of forms and applications for building, electrical, plumbing, and mechanical permits. • Assists in the checking of building plans; assures proper and safe installations of routine and complex building systems.
• Coordinates inspection activities with other City departments and divisions; makes field review of plans and specifications.
• Participates in training for inspectors and keeps current on new codes, ordinances, laws and amendments. • Confers with architects, contractors, builders and the general public in the field and at the counter; issues correction notices; explains and interprets requirements and restrictions. • Maintains inspection and permit records and files, andfiles and prepares inspection reports. • Prepares correspondence, research new or amended codes or regulations, or performs related duties as assigned.
• Performs related duties as assigned.

Qualifications
Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential job duties of the position is qualifying.

Knowledge, Skills and Abilities:

Knowledge of
• Principles and practices of building, plumbing, mechanical and electrical codes; applicable city, county, state and federal laws, codes, ordinances and regulations, including the California Building Code, Plumbing Code, Mechanical Code, and Electrical Code; Uniform Housing Code, basic zoning, grading, and drainage requirements.
• Acquired knowledge of state laws that pertain to non-residential accessibility, energy conservation, and green building.
• Building inspection procedures and policies; typical construction methods and materials; principles of structural design, engineering mathematics and building plan review. • Good customer service practices.
• Modern office methods, practices, procedures and equipment.

Skills/Abilities
• Interpret, apply, and explain complex codes, laws and regulations; read and interpret construction plans and specifications; review and interpret architectural, grading, topographical and related drawings. • Use of common office software and computer, calculator, telephone, copying machine, and other tools related to building inspection.
• Respond to the public's and staff's requests for assistance both on the phone and in person; establish and maintain effective working relationships with those contacted in the course of work. • Prepare clear, concise and competent reports, correspondence and other written materials; perform complex mathematical calculations rapidly and accurately; ability to sort and file documents. • Communicate pleasantly and effectively with the public and City staff. • Work independently in the absence of supervision; exercise initiative and sound independent judgment within general policy guidelines; exercise safe work and driving practices. • Sit and/or stand up for up to two hours at a time; lift up to 40 pounds; drive a city vehicle. • Conduct field inspections on a daily basis by driving and frequently entering and exiting an automobile. • Inspect buildings while under construction including climbing ladders, crawling through attics and walking on roof tops.

Education and Experience:

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education
• Must possess a high school diploma or equivalent. College level coursework in the inspection field is desirable.

Experience
• Building Inspector II requires a minimum of five years of full-time increasingly responsible experience performing building inspection work.

Licenses/Ce rtificates
• Current certifications by the International Code Council (ICC) as a Building Inspector, Electrical Inspector, Plumbing Inspector, and Mechanical Inspector are required. • Possession of a valid California Class C driver's license.

Physical Demands and Work Environment
Physical demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This information is available in an alternative format by request to (626) 300-0780.

REVISED: July 25, 2025
4911-5862-9969 v1
Code Enforcement Officer

CODE ENFORCEMENT OFFICER

GENERAL PURPOSEDESCRIPTION
The Code Enforcement Officer Officer is a member of the City's management team and participates with other managers and department heads to meet the goals and objectives of the City. The incumbent is responsible to for enforce ing thees City’s Codes, and ordinances, and regulations related to building, zoning and business license requirements.

DISTINGUISHING CHARACTERISTICS
Under general supervision of the Code Enforcement Manager and Director of Planning and Building, is responsible to performs a variety of duties in the investigation of violations and enforcement of state and municipal codes, ordinances, and regulations. Incumbents Those in this classification receive and investigate public nuisance, licensing regulations, property maintenance, abandoned vehicles and related code provision complaints and other issues relating to the health, safety and welfare of the community for public and private residential, commercial and industrial property;; initiates enforcement, issues citations and violation notices. Employees in this classification may work rotating shifts that may include evenings, weekends and holidays. Part-time positions are provided with statutory benefits only, and may work up to 28 hours per week, 999 hours per fiscal year.

COMMUNITY DEVELOPMENT DEPARTMENT
Community Development Department
The Community Development Department's mission is to preserve the comforts of the community, our neighborhoods, and our natural resources. The Community Development Department responsibilities include:

Planning Division
Building Division
Code Compliance
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4911-5862-9969 v1
Economic Development
ESSENTIAL FUNCTIONS:

The following duties, skills, and demands are representative of those required of an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Planning
Division
Building
Division Code
Compliance
Economic Development
ESSENTIAL FUNCTIONS:

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4911-5862-9969 v1
E ssential Functions - The following duties, skills, and demands are representative of those required of an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Duties::
may include, but are not limited to:

Receive and investigate complaints of violation of City codes, ordinances and regulations; issue notices of violation and other documents to abate public nuisances; conduct follow-up investigations to ensure compliance.

Coordinate, schedule, and perform inspections and investigation activities related to zoning and business license requirements; implement programs, policies, and procedures to ensure program effectiveness; inspect and report instances of graffiti.

Answer inquiries from the public, in person, over the phone or via email; provide code enforcement information and explain procedures.

Prepare initial abatement and follow-up correspondence;correspondence, issue citations and notices of violation.

Determine and document methods to achieve compliance consistent with laws, codes, ordinancesordinances, and regulations.

Research, and prepare case files for legal action by City pProsecutor for noncompliance; assist with prosecution of violators; coordinate enforcement programs in City departments, divisions and outside agencies; prepare, appear and testify at administrative hearings and/or in court.

Maintain comprehensive files, records and reports related to citations and violations; prepare a variety of written reports, memoranda, and correspondence; document violations by securing photographs and other pertinent data; input and retrieve information from records systems using a computer terminal.

Organize assigned field and office work to provide efficient handling of citizen complaints; address situations involving public contact in a professional and courteous manner; issue business licenses and vehicle permits.

Conduct site visits; take photographs; confer with City staff, legal counsel, Vector Control, Humane Society and County Health staff regarding violations.

Complete special projects and pPerform other related duties as assigned.

KNOWLEDGE, SKILLS AND DEMANDS
QUALIFICATIONS:

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4911-5862-9969 v1
Q UALIFICATIONS - Any combination of knowledge, skills and abilities that provide the
required knowledge, skills and abilities to perform the essential job duties of the position is qualifying.

Knowledge of –
Municipal organizational structure, codes, regulations and ordinances.

Process and procedure associated with business licenses, recordkeeping and record management practices.

Applicable local, state and federal laws and codes related to planning, zoning and land use.
• Standard office procedures, methods, and computer software and equipment.
• Principles and practices of building, plumbing, mechanical and electrical codes; applicable city, county, state and federal laws, codes, ordinances and regulations, including the California building code, Plumbing code, Mechanical Code, and Electrical Code; Uniform Housing Code, basic zoning, grading, and flooding requirements.
• Principles and techniques involved in code enforcement, including the understanding and interpretation of city codes and ordinance. • Municipal organizational structure, codes, regulations and ordinances. • Process and procedure associated with business licenses, recordkeeping and record management practices.
• Applicable local, state and federal laws and codes related to planning, building, zoning and land use.

Standard office procedures, methods, and computer software and equipment.

Correct English usage, spelling, grammar, punctuation and basic mathematics.

Familiarity with standard office procedures, methods, and equipment including computers and applicable software.
• Principles and techniques involved in code enforcement, including the understanding and interpretation of city codes and ordinance.

Skills/Abilities toDemands –
Conduct inspections of buildings and facilities; identify violations of codes and regulations; learn city codes, ordinances, laws, and regulations pertaining to code enforcement and business licenses; interpret and apply state and local policies, procedures, laws, and regulations.

Respond to inquiries, complaints and requests for assistance from the public and staff in a courteous manner; communicate clearly and concisely, both orally and in writing;
understand and carry out oral and written direction.
• Plan and organize work to meet schedules and timelines.Conduct Formatted: Font: 12 pt
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4911-5862-9969 v1
inspections of buildings and facilities; identify violations of codes and regulations; learn city codes, ordinances, laws, and regulations pertaining to code enforcement and business licenses; interpret and apply state and local policies, procedures, laws, and regulations • Interpret and apply a variety of City and state regulations and analyze situations carefully and adopt effective courses of action, within department guidelines.

Plan and organize work to meet schedules and timelines. • Work independently in the absence of supervision; analyze situations carefully and adopt effective courses of action.

Maintain and update records, logs, and reports; maintain confidentiality of records, actions, and events; organize prioritize, and meet report deadlines.

Establish and maintain effective working relationships with the public and those contacted in the course of the work.

Deal effectively with the public providing good customer service.

Operate computer, calculator, telephone, and copying machine; operate a City vehicle safely and in compliance with City policies and regulations. • Perform duties of an emergency worker in the event of a natural or other disaster.
•
Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action.
• Set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments. • Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.
• Develop and maintain working relationships.
• Fully comprehend spoken communication by picking up on nuances in tone and meaning, and being attentive to non-verbal cues and body language. • Maintain emotional stability and self-control under pressure, challenge, or adversity.

Display honesty, adherence to principles, and personal accountability.

Appreciate the benefits of varied backgrounds and cultures.

Respond positively to change and modify behavior as the situation requires.

Adhere to all safety practices and procedures, and encourage and support others to be safe in their work activities.

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4911-5862-9969 v1
Have sound collaborative decision-making, judgement and diplomacy skills; Show empathy towards the community and colleagues.

Have service mentality, respect for and sincere desire to help others with diverse background and experiences.

Have strong sense of integrity and commitment to ethical behavior and accountability.

Have courage to intervene and protect against unethical behavior.

Work collaboratively with team members to create and support a positive customer service environment.

Demonstrate, promote and support a culture of diversity, equity, inclusion and belonging.
understand and carry out oral and written direction.

Plan and organize work to meet schedules and timelines.

Work independently in the absence of supervision; analyze situations carefully and adopt effective courses of action.

Maintain and update records, logs, and reports; maintain confidentiality of records, actions, and events; organize prioritize, and meet report deadlines.

Establish and maintain effective working relationships with the public and those contacted in the course of the work.

Deal effectively with the public providing good customer service.

Operate computer, calculator, telephone, and copying machine; operate a City vehicle safely and in compliance with City policies and regulations.

Perform duties of an emergency worker in the event of a natural or other disaster.

Education and Experience - EDUCATION AND EXPERIENCE
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education:
• High School graduation, (or equivalent is required. G.E.D. or California Proficiency Certificate) with
• cA minimum of 7 units in college or vocational course work in plumbing, electrical, carpentry or mechanical programs. to enhance skills Experience:
• plus at least sSix (6) months experience doing code enforcement or housing inspections.

OR
Completion of a four-year apprenticeship in any one of the following building trades:
carpentry, plumbing, mechanical, or electrical work.

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Licenses/Licenses/Certificates
• - Possession of, or ability to obtain within one year of appointment, certification as a Code Enforcement Officer issued by the California Association of Code Enforcement Officers (CACEO) or similar certification as determined by the appointing authority. Employees hired before July 1, 2025, and employed as Code Enforcement Officers as of July 1, 2025 are not subject to this requirement.
• Possession of, or ability to obtain within one year of appointment, Penal Code section 832 certificate. Employees hired before July 1, 2025, and employed as Code Enforcement Officers as of July 1, 2025 are not subject to this requirement. The City will pay the fees associated with obtaining the required certificate and compensate employees for attending the training as may be required by law. The City may defer the requirement to obtain the required certificate subject to budgetary restrictions. If the City defers the requirement to obtain the certificate, the employees will not be disciplined for commensurate delay in obtaining such certificate.
• Possession of a valid California Class C driver’s license with and a satisfactory driving record required.

American Red Cross certifications in CPR/First Aid and Automated External Defibrillator (AED) Essentials and P.C. 832 certificate are desirable.

PHYSICAL DEMANDS AND WORK ENVIRONMENT - PHYSICAL DEMANDS

AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with Formatted: Font: 12 pt
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disabilities to perform the essential functions.

Physical Demands
The following are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The following are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Employee is frequently required to sit, stand, walk, crawl, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 2040 pounds; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Twist to reach equipment; walk to observe activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Conduct field inspections on a daily basis by driving; Sit in a vehicle for long periods of time, to enter and exit a vehicle often and get from one location to another in the course of doing business.

Inspect buildings while under construction including climbing ladders, crawling through attics and walking on roof tops and get from one location to another in the course of doing business. Work outdoors in all weather conditions including hot with sun exposure, cold and wet.

Sit in a vehicle for long periods of time, to enter and exit a vehicle often and get from one location to another in the course of doing business.

Climb, sit, stand, walk, reach, twist, bend and squat in uneven surfaces; lift up to 25 pounds.

Operate an automobile, telephone, computers, standard office equipment, portable radio and light equipment used in maintenance operations.

Understand and respond to the public’s and staff’s requests for assistance both on the phone and in person.

Work outdoors in all weather conditions including hot with sun exposure, cold and wet.

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While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; abide by personnel rules, legal and code requirements; explain policies and procedures; interact with City management, other governmental officials, employees and the public.

Sit in a vehicle for long periods of time, to enter and exit a vehicle often and get from one location to another in the course of doing business.

Climb, sit, stand, walk, reach, twist, bend and squat in uneven surfaces; lift up to 25 pounds.

Operate an automobile, telephone, computers, standard office equipment, portable radio and light equipment used in maintenance operations.

Understand and respond to the public’s and staff’s requests for assistance both on the phone and in person.

Work outdoors in all weather conditions including hot with sun exposure, cold and wet. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; abide by personnel rules, legal and code requirements; explain policies and procedures; interact with City management, other governmental officials, employees and the public. •
Work environment
Employee generally works 30% indoors and 70% outdoors. While performing the duties of this job indoors, the work environment is generally in a temperaturecontrolled office. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones, office equipment and/or members of the public and emergency vehicle sirens
While performing the duties of this job outdoors, the employee may be exposed to noise, vibration, extremes in temperature or humidity, dust, most weather conditions and visiting developed and undeveloped sites in various stages of construction. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, road traffic, shouting, and yelling.

The internal work environment is generally in a temperature controlledtemperature-controlled office with moderate noise; outdoors, the employee may be exposed to noise, extremes in temperature or humidity, dust, gas or fumes at all times of day and in all weather conditions; may occasionally be exposed to high level noises including but not limited to emergency vehicle Formatted: Font: 12 pt
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sirens, radio traffic, road traffic, and yelling.

This information is available in an alternative format by request to (626) 300-0780.

REVISED: JUNE XX, 2022JULY 25, 2025
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SHOPFLEET MAINTENANCE FOREMAN
Class Concept

GENERAL PURPOSEDESCRIPTIONS
Under direction of the Parks and Public Works Director, tThe Shop ForemanFleet Maintenance Foreman is responsible to supervise and perform the more complicated work in the services and performs of mechanical repairs on motor vehicles, and other medium and light duty equipment, the outfitting and repair of vehicular of fire/police apparatus, welding and electrical repairs, body and paint work and keeps maintenance records. records; and is responsible for all building maintenance.

DISTINGUISHING CHARACTERISTICS
Reporting to the Parks and Public Works Manager, the Park ForemanFleet Maintenance Foreman is responsible to exercise functional and technical supervision over team members involved in equipment repair and maintenance.

The Shop Foreman functions under the direction of the Park and Public Works Director and exercises functional and technical supervision over subordinate staff.

Essential Functions

Duties:
• Performs general mechanical overhaul and repair work on machinery and light and medium motorized vehicles such as three wheelthree-wheel motor scooters, passenger automobiles, trucks, police vehicles, police/fire apparatus, and miscellaneous equipment.
• Inspects, adjusts, and replaces units and related parts as required; diagnoses faulty operations of mechanical equipment to determine location and nature of trouble.;
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• Perform heavy manual Labor; iIdentify safety hazards in equipment under maintenance; instruct others in the safe and efficient use of tools and equipment.; observe safety rules and regulations.
•
• pPreparees and maintains preventive and regular maintenance records, reports of materials, parts and work performed.
• Conduct condition and assessment analysis for scheduled maintenance. • Orders supplies and materials and estimates job costs; welds and fabricates parts as necessary; operates equipment as necessary.
• Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work product, methods, and procedures; meet with staff to identify and resolve problems, correct deficiencies; and implement discipline.
• Ensures safe operating practices and procedures are maintained • Establish and control operating procedures and work standards and inspect work performed by team members for quality control.
• Order supplies and materials and estimate job costs; weld and fabricate parts as necessary; operate equipment as necessary.
• Ensure that team members are properly supplied with materials, tools and equipment and use all required PPE’s.
• Assist Parks and Public Works Manager concerning estimates of personnel, equipment and materials required for specific projects. • Coordinate and assign personnel and equipment in a manner which is safe and causes minimum interference with pedestrians and vehicular traffic. • Assists in the supervision, training and evaluation of subordinates; aAssists in the development of safety rules and procedures and ensures adherence to proper safety precautions.
• Assists in the supervision, training and evaluation of subordinates. •
• Perform related duties as assigned.

Qualifications

QUALIFICATIONS
Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential job duties of the position is qualifying.

KNOWLEDGE, SKILLS AND ABILITIES nowledge, Skills and Abilities:

Knowledge of:
• Tools, equipment and procedures used in overhaul, repair and adjustment of motor equipment; fuel, ignition, electrical and cooling systems and their repair and adjustment.
• Principles and methods used in a program of preventative maintenance.; Formatted
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• pProcedures for purchasing materials, tools, and mechanical supplies and equipment; and issuing bid requests.
• Record keeping and reporting requirements; and safe work practices. • Procedures for purchasing materials, tools, and mechanical supplies and equipment; and issuing bid requests.
• Principles and methods of training, teamwork, goal setting, problemsetting, problem solving and laws governing employee relations.
• Correct English usage, spelling, grammar, and punctuation; writing and other document preparation; office methods, procedures and equipment and basic mathematics.
• Principles of supervision, training and performance evaluation; safe work practices. Cal/OSHA regulations and safe work practices and workers’ compensation polices and regulations.
•
Skills and Demands/Abilities:
• Interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action.
• Guide and encourage others to accomplish a common goal. • Make mechanical repairs to a variety of motorized equipment; prepare and maintain preventive and regular maintenance schedules; operate and understand the performance standards of the equipment worked on. • Perform heavy manual Labor; identify safety hazards in equipment under maintenance; instruct others in the safe and efficient use of tools and equipment; observe safety rules and regulations.
• Instruct others in the safe and efficient use of tools and equipment; communicate clearly and concisely, orally and in writing; understand carry out oral and written instructions.
• Communicate clearly and concisely, orally and in writing; understand and carry out oral and written instructions.
• Supervise, train and evaluate subordinates Effectively plan, organize, direct and coordinate the work of staff; lead, coach, instruct and motivate employees; foster a teamwork environment.
• Negotiate effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action..
• Establish and maintain effective working relationships with other employees, property owners, members of the public, and with those contacted in the course of the work.
• Establish and maintain effective working relationships with staff, other employees, officials and the general public; provide outstanding customer satisfaction (internally and externally).
• Draw meaning and conclusions from quantitative and qualitative data. • Show interest and understand the needs, expectations, and circumstances of internal and external customers.

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• Fully comprehends spoken communication by picking up on nuances in tone and meaning, andmeaning and being attentive to non-verbal cues and body language.
• Use correct vocabulary, grammar, sentence structure, spelling and punctuation when constructing written correspondence, reports, or other documentation.
• Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity.