MINUTES
SPECIAL MEETING
OF THE SAN MARINO CITY COUNCIL
FRIDAY, JULY 25, 2025 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
Mayor Shepherd Romey called the regular meeting to order at 8:31 a.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE •
The Pledge of Allegiance was led by Mayor Shepherd Romey.
ROLL CALL: PRESENT: Mayor Shepherd Romey, Vice Mayor Chou, Council Member Chang, Council Member Chou, Council
Member Lo
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
None
PUBLIC HEARINGS
1. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O-25- 1418 AMENDING THE FOLLOWING MUNICIPAL CODE SECTIONS: (1)
23.13.04 (B)(2)(D) TO INCREASE THE MAXIMUM HEIGHT FOR HEDGES IN THE FRONT YARD WITHIN THE R-1 ZONE, AREA DISTRICT II TO FIVE FEET- SIX INCHES (5'-6"); (2) 25.01.02 (D) TO PROHIBIT
CONSTRUCTION ON MARTIN LUTHER KING JR. DAY; AND (3) 23.06.11
TO INCLUDE CALAMITIES AS DETERMINED BY THE COMMUNITY
DEVELOPMENT DIRECTOR
Community Development Director Figueroa presented the staff report.
Mayor Shepherd Romey opened the public hearing for comments.
The following person(s) provided public comment:
None
The following person(s) provided written public comment:
- Bruce Alberts
After discussion by the City Council the following motions were made, which include changes to the original recommended motion:
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FRIDAY, JULY 25, 2025 PAGE 2 OF 5
Moved by Council Member Chang and seconded by Vice Mayor Chou to waive full reading and introduce by title only Ordinance No. O-25- 1418, an Ordinance of the San Marino City Council amending Municipal Code Sections (1) 23.13.04 (-1 200) rea District into ive meet 5, or edeen or legal existine permitted wall or fence within the R-1 Zone, Area District II.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou
NOES: Mayor Shepherd Romey
ABSTAIN: None
ABSENT: None
Moved by Mayor Shepherd Romey and seconded by Council Member Lo, to amend Section 25.01.02(D) to prohibit construction on Martin Luther King Jr.
Day and to amend Section 23.06.11 to include calamities as determined by the Community Development Director or City Manager.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None
Community Development Director Figueroa provided City Council with a presentation on suggested changes to the Building Code that plan to be discussed by the Planning Commission, these recommendations will come back to City Council for approval.
CONSENT CALENDAR
Council Member Chou moved, seconded by Council Member Lo, to approve Items 2 through 12 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None
2. APPOINTMENT OF MEMBERS TO CITY OF SAN MARINO LIBRARY BOARD
OF TRUSTEES ADVISORY BODY
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FRIDAY, JULY 25, 2025 PAGE 3 OF 5
The City Council appointed Sandy Wu and Diana Nixon as regular members of the Library Board of Trustees to serve terms ending May 31, 2028, and to appoint Jody Nichols as an alternate member to serve a partial term ending on May 31, 2026.
3. FIND THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDED FY 2024-25 ADA SIDEWALK CURB RAMP PROJECT EXEMPT UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA), APPROVE THE
PLANS AND SPECIFICATIONS AVAILABLE AT THE OFFICE OF THE CITY
CLERK AND AT THE DIAS, AWARD A CONSTRUCTION AGREEMENT TO
CT&T CONCRETE PAVING IN THE LOW BASE BID AMOUNT OF
$159,379.19, AND REJECT ALL OTHER BIDS; AND AUTHORIZE THE
PARKS AND PUBLIC WORKS DIRECTOR/CITY ENGINEER TO APPROVE CONTINGENCIES IN AN AMOUNT NOT TO EXCEED $15,938
The City Council moved to 1) find the ADA Sidewalk Curb Ramp Project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Sections 15301(c) and 15302 of Title 14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities exemption), 2) approved the Plans and Specifications available at the office of the City Clerk and at the dais, 3) awarded a Construction Agreement to CT&T Concrete Paving Company, Inc. for the CDBG-funded ADA Sidewalk Curb Ramp Project No. 24/25-9272A in the amount of $159,379.19, reject all other bids, and authorize the City Manager to execute the Agreement, 5) authorized the Parks and Public Works Director/City Engineer to approve contract change orders in an amount not to exceed $15,938, and 6) approved the FY 2025-26 budget adjustment needed.
4. APPROVAL OF AMENDMENT NO. 2 WITH RINCON CONSULTANTS, INC.
TO PROVIDE CONTRACT PLANNING SERVICES THROUGH SEPTEMBER 14, 2028
The City Council moved to approve Amendment No. 2 in the not to exceed amount of $100,000 with Rincon Consultants, Inc., for Planning consulting services, directed the City Attorney to prepare Amendment No. 2 consistent with the scope outlined in the staff report, and authorized the City Manager to execute said amendment.
5. AWARD OF PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN
FINANCIAL SERVICES FOR A DEVELOPMENT IMPACT FEE STUDY
The City Council approved the contract with Willdan Financial Services, approve the necessary budget adjustments, and authorized the City Manager to execute the agreement.
6. AMENDMENT NO. 1 TO THE RETIREMENT HEALTHCARE PROGRAM
ADMINISTRATIVE SERVICES AND RECORDKEEPING AGREEMENT
BETWEEN TEACHERS INSURANCE AND ANNUITY ASSOCIATION OF
AMERICA (TIAA) AND THE CITY OF SAN MARINO DATED MAY 1, 2017,
APPROVING THE ANNUAL FEE FOR TRUST SERVICES
The City Council approved Amendment No. 1 to the Retirement Healthcare
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Program Administrative Services and Recordkeeping Agreement between Teachers Insurance and Annuity Association of America (TIAA) and the City of san Marino dated May 1, 2017, and authorized the City Manager to execute the agreement.
7. ACCEPTANCE OF CANNABIS TAX FUND GRANT PROGRAM (CTFGP) FUNDING IN THE AMOUNT OF $255,041.13 AND ADOPTION OF
RESOLUTION R-25-22
The City Council approved and authorized the Chief of Police and the City Manager or their designee to enter into the agreement with the California Highway Patrol in an amount not to exceed $255,041.13, approved budget adjustments needed, and adopted Resolution No. R-25-22.
8. ACCEPTANCE OF A $150,000 DONATION FROM THE HUNTINGTON
LIBRARY, ART MUSEUM, AND BOTANICAL GARDENS FOR RECEIPT IN
THE CAPITAL PROJECTS FUND
The City Council accepted the donation of $150,000 from the Huntington Library, Art Museum, and Botanical Gardens; authorized the Finance Department to record the receipt of the donation in the Capital Projects Fund; and amended the FY 2025-26 revenue budget to recognize revenue of $150,000 in the Capital Projects Fund (Account #394-00-3601-0000).
9. CONSIDERATION OF RESOLUTION NO. R-25-16 AMENDING JOB
CLASSIFICATIONS
The City Council adopted Resolution No. R-25-16 amending job classifications.
10. CASH AND INVESTMENT REPORT FOR THE MONTH OF JUNE 2025 The City Council received and filed the Cash and Investment Report for the month of June 2025.
11. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR JUNE 2025 The City Council received and filed the Monthly Disbursements Report for the month of June 2025.
12. APPROVAL OF MINUTES
The City Council approved the Minutes of the Regular Meeting of June 11, 2025, and the Adjourned Regular Meeting of June 27, 2025.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
- Brandon Cheng, Reverend Jenifer M. Chatfield
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The following item(s) were requested:
- Proclamation declaring October 10, 2025, as National Day of the Republic of China (Taiwan).
ADJOURNMENT
At 10:02 a.m., Mayor Shepherd Romey adjourned the meeting.
Alism Walter
ALISON WALKER
CITY CLERK