CITY OF SAN MARINO
CITY COUNCIL AGENDA
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, SEPTEMBER 10, 2025 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 48 hours prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.
AGENDA – SEPTEMBER 10, 2025 PAGE 1 of 8
AGENDA – SEPTEMBER 10, 2025 PAGE 2 of 8
Written public comment will also be accepted electronically via the Zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments. Once the Mayor calls for Zoom comments, they will be read or summarized in the order received, then made part of the public record for the meeting. No further Zoom comments will be read after the conclusion of public comment for that item.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
PUBLIC HEARINGS
1. CONSIDERATION OF SOLID WASTE SERVICES RATES TO BE
EFFECTIVE OCTOBER 1, 2025, WITH ANNUAL ADJUSTMENTS EACH JULY 1 THEREAFTER FOR A FIVE-YEAR PERIOD; HOLD PUBLIC
HEARING ON SOLID WASTE SERVICES RATES TO BE EFFECTIVE
OCTOBER 1, 2025, WITH ANNUAL ADJUSTMENTS EACH JULY 1
THEREAFTER FOR A FIVE-YEAR PERIOD, CONSIDER PROTESTS, AND ADOPT RESOLUTION NO. R-25-27 ADOPTING SOLID WASTE
AGENDA – SEPTEMBER 10, 2025 PAGE 3 of 8
SERVICES RATES EFFECTIVE OCTOBER 1, 2025, WITH ANNUAL
ADJUSTMENTS BEGINNING JULY 1, 2026, THROUGH JULY 1, 2030 Recommendation: Staff recommends that the City Council:
Hold the Public Hearing and consider public testimony regarding Solid Waste Services Rates effective October 1, 2025, with annual adjustments each July 1 for a period of five years beginning July 1, 2026;
Consider public comments and timely written protests, and if no majority protest is received, adopt Resolution No. R-25-27 determining that the adoption of the proposed Solid Waste Services rates is exempt from the California Environmental Quality Act (CEQA) and adopting the proposed Solid Waste Services Rates to be effective October 1, 2026, with annual adjustments for a period of five years beginning July 1, 2026.
If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution R-25-27 of the City Council of the City of San Marino, 1) determining the adoption of the proposed Solid Waste Services Rates is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080(b)(8) and Section 15273 of Title 14, Chapter 3 of the California Code of Regulations, and 2) approving the proposed Solid Waste Services Rates effective October 1, 2025, with annual adjustments beginning July 1, 2026, and each July 1 thereafter for a period of five years.”
2. INTRODUCTION OF ORDINANCE NO. O-25-1421 (FIRST READING) ADOPTING THE 2025 EDITIONS OF THE CALIFORNIA BUILDING
STANDARDS CODES
Recommendation: Staff recommends the Council introduce for first reading Ordinance No. O-25-1421 and continue the public hearing. Resolution No. R-25-23 will be brought back for adoption with the continued public hearing, second reading of the Ordinance and consideration of an urgency ordinance at the September 26, 2025, City Council meeting. If the City Council concurs with staff’s recommendation, the appropriate motion would be:
“I move to waive full reading and introduce by title only, Ordinance No. O-25-1421, an Ordinance of the City of San Marino Adopting by Reference the 2025 Editions of the California Administrative, Building, Mechanical, Plumbing, Electrical, Residential, Fire, Energy, Green Building Standards, Historical Building, Existing Building, Appendix J Los Angeles County Grading Standards and Referenced Standards Codes, with Certain Amendments, Deletions and Additions, and Amending Chapter 25 of the San Marino Municipal Code.”
CONSENT CALENDAR
3. ADOPTION OF ORDINANCE NO. O-25-1418 AMENDING THE
FOLLOWING MUNICIPAL CODE SECTIONS: (1) 23.13.04 (B)(2)(D) TO AGENDA – SEPTEMBER 10, 2025 PAGE 4 of 8
STATE THAT NO HEDGE SHALL EXCEED THE GREATER OF FIVE (5’)
FEET OR THE HEIGHT OF A LEGALLY EXISTING OR PERMITTED WALL OR FENCE WITHIN THE R-1 ZONE, AREA DISTRICT II; (2) 25.01.02 (D) TO PROHIBIT CONSTRUCTION ON MARTIN LUTHER KING JR. DAY; AND (3) 23.06.11 TO INCLUDE CALAMITIES AS DETERMINED BY THE
COMMUNITY DEVELOPMENT DIRECTOR OR CITY MANAGER
Recommendation: Staff recommends the City Council adopt Ordinance No. O-25- 1418. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Ordinance No. O-25-1418, an Ordinance of the San Marino City Council amending Municipal Code Sections (1) 23.13.04 (B)(2)(D) to state that no hedge shall exceed the greater of five feet (5’) or the height of a legally existing or permitted wall or fence within the R-1 Zone, Area District II; (2) 25.01.02 (D) to prohibit construction on Martin Luther King Jr. Day; and (3) 23.06.11 to include calamities as determined by the Community Development Director or City Manager."
4. ADOPTION OF ORDINANCE NO. O-25-1420 (SECOND READING) AMENDING THE SAN MARINO CITY CODE TO ADD SECTION 16.06.03 (SEWER SERVICE CHARGES) TO SAN MARINO CITY CODE CHAPTER XVI, ARTICLE 6
Recommendation: Staff recommends the Council adopt Ordinance No. O-25-1420. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to approve Ordinance No. O-25-1420, an Ordinance of the San Marino City Council amending the San Marino Municipal Code to add Section 16.06.03 (Sewer Service Charges) to San Marino City Code Chapter XVI, Article 6.”
5. APPROVAL OF REVISED COOPERATIVE AGREEMENT WITH THE CITY
OF SOUTH PASADENA FOR SHARING OF FIRE DEPARTMENT COMMAND STAFF
Recommendation: Staff recommends the Council approve the updated Cooperative Agreement Between the Cities of South Pasadena and San Marino for Sharing of Fire Department Command Staff and authorize the City Manager to execute the agreement on behalf of the City. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the updated Cooperative Agreement Between the Cities of South Pasadena and San Marino for Sharing of Fire Department Command Staff and authorize the City Manager to execute the agreement on behalf of the City.”
6. APPROVAL OF BUDGET APPROPRIATION IN THE AMOUNT OF
$144,228.23 AND AUTHORIZATION OF PAYMENT IN THE AMOUNT OF $256,100.70 TO THE CITY OF SOUTH PASADENA FOR PAYMENT OF
LATE INVOICES FOR SHARED COMMAND SERVICES
Recommendation: Staff recommends the Council approve a FY 2024-25 budget appropriation in the amount of $144,228.23 to Account #103-34-4110-0000 (Shared Fire Command Contract Services) and authorize the Finance Department to issue AGENDA – SEPTEMBER 10, 2025 PAGE 5 of 8
payment in the amount of $256,100.70 to the City of South Pasadena for Fire Command Shared Services for Fiscal Years 2022-23 and 2023-24. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a budget appropriation in the amount of $144,228.23 to Account #103-34-4110-0000 (Shared Fire Command Contract Services) and authorize the payment in the amount of $256,100.70 to the City of South Pasadena for Fire Command Shared Services for Fiscal Years 2022-23 and 2023-24.”
7. APPROVAL OF AMENDMENT NO. 1 TO THE AGREEMENT WITH CJ CONCRETE CONSTRUCTION, INC. FOR SIDEWALK REPLACEMENT AND ASSOCIATED WORK IN THE AMOUNT OF $200,000 FOR THE MISSION
DISTRICT BEAUTIFICATION PROJECT
Recommendation: Staff recommend the City Council approve Amendment No. 1 with CJ Concrete Construction, Inc., increasing the agreement by $200,000 to a revised total of $2,511,370, and authorize the City Manager to execute the Amendment. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 1 to the Agreement with CJ Concrete Construction Inc., increasing the contract amount by $200,000 to a total not-toexceed amount of $2,511,370, and authorize the City Manager to execute the Amendment.”
8. AWARD OF COMMUNITY SERVICES GUIDE PRODUCTION AGREEMENT TO THE SAUCE CREATIVE SERVICES CORP WITH 3-YEAR CONTRACT AMOUNT OF $143,908
Recommendation: Staff recommends the Council award the Community Services Guide production services agreement to The Sauce Creative Services Corp. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to award a three-year Professional Services Agreement in the amount of $143,908 to The Sauce Creative Services Corp for the production of four (4) Community Services Guides each year for three (3) years, with the City Manager being authorized to execute the agreement on behalf of the City.”
9. AUTHORIZATION FOR PURCHASE OF TASER DEVICE REPLACEMENT
PROGRAM
Recommendation: Staff recommends City Council approve the TASER replacement program, as included in the FY 2025-26 Budget. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase of 37 new TASER 10 replacement devices as budgeted in Account #233-30-4613-0555 and authorize the City Manager to sign the necessary agreements.”
10. APPROVAL OF PURCHASE ORDER IN THE AMOUNT OF $45,000 TO LIFE-ASSIST, INC. FOR THE PURCHASE OF PARAMEDIC SUPPLIES
AND EQUIPMENT
AGENDA – SEPTEMBER 10, 2025 PAGE 6 of 8
Recommendation: Staff recommends the Council approve a purchase order to LifeAssist, Inc. in the amount of $45,000 for the purchase of paramedic supplies and equipment. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a purchase order to Life-Assist, Inc. in the amount of $45,000 for the purchase of paramedic supplies and equipment.”
11. REQUEST TO CARRY OVER FY 2024-25 FUNDS IN THE AMOUNT OF $17,729.54 FROM ACCOUNT #103-30-4316-0000 TO FY 2025-26 TO
BE USED FOR RADIO REPAIR AND MAINTENANCE
Recommendation: Staff recommends the City Council approve the carry-over of $17,729.54 from FY 2024-25 to FY 2025-26 in Account #103-30-4316-0000. If the City Council concurs with the staff’s recommendation, an appropriate motion would be:
“I move to approve the carry-over of FY 2024-25 funds in the amount of $17,729.54 from Account #103-30-4316-0000, to be used for radio repair and maintenance completed by No Comms No Battle; and authorize the City Manager to sign the necessary agreements with No Comms No Battle.”
12. AWARD OF A 1-YEAR AGREEMENT, WITH UP TO TWO ADDITIONAL 1-
YEAR OPTIONAL EXTENSIONS, FOR WRITTEN TRANSLATION
SERVICES TO AVANTPAGE INC.
Recommendation: Staff recommends the Council (1) award the professional services agreement for translation services to Avantpage Inc.; (2) approve the attached agreement; and (3) authorize the City Manager to sign up to two (2) 1-year extensions. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to (1) award the professional services agreement for translation services to Avantpage Inc.; (2) approve the attached agreement; and (3) authorize the City Manager to sign up to two (2) 1-year extensions.”
13. APPROVAL OF REQUEST TO WAIVE SPECIAL EVENT STANDBY
SERVICE FEE FOR SAN MARINO HIGH SCHOOL'S 2025 GRAD NIGHT EVENT
Recommendation: Staff recommends the Council waive the Special Event Standby Service fee for San Marino High School’s 2025 Grad Night event. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to waive the Special Event Standby Service fee for San Marino High School’s 2025 Grad Night event.”
14. ADOPTION OF REVISIONS TO THE CITY’S PERSONNEL RULES AND REGULATIONS; ADOPTION OF HARASSMENT, DISCRIMINATION, AND RETALIATION PREVENTION POLICY; APPROVAL OF A SIDE LETTER OF AGREEMENT WITH THE SAN MARINO CITY FIREFIGHTERS’
AGENDA – SEPTEMBER 10, 2025 PAGE 7 of 8
ASSOCIATION LOCAL 3626 (“FFA”) TO ESTABLISH DISCIPLINE
APPEAL PROCEDURES; AND FIRST READING OF ORDINANCE NO. O25-1422, AN ORDINANCE OF THE SAN MARINO CITY COUNCIL AMENDING SECTION 2.05.1 OF THE MUNICIPAL CODE TO RESTATE EXEMPT FROM THE CITY’S CLASSIFIED SERVICE
Recommendation: Staff recommends the Council 1) adopt Resolution No. R-25-24, adopting revised Personnel Rules and Regulations and adopting a Harassment, Discrimination, and Retaliation Policy, 2) approve the Side Letter of Agreement with the San Marino City Firefighters’ Association Local 3626 (“FFA”) to establish discipline appeal procedures, and 3) introduce for first reading Ordinance No. O-25-1422. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“………………………………………………………………………………………………………………………………… …”I
“I move to 1) adopt Resolution No. R-25-24, adopting revised Personnel Rules and Regulations and adopting a Harassment, Discrimination, and Retaliation Policy, 2) approve the Side Letter of Agreement with the San Marino City Firefighters’ Association Local 3626 (“FFA”) to establish discipline appeal procedures, and 3) to waive full reading and introduce by title only Ordinance No. O-25-1422, an Ordinance of the San Marino City Council amending Section 2.05.1 of the Municipal Code to restate exempt from the City’s Classified Service.”
15. APPROVAL OF NOTICE OF COMPLETION FOR THE ELECTRIC VEHICLE CHARGING STATION PROJECT NO. 40-1009
Recommendation: Staff recommends that the City Council accept the Electric Vehicle Charging Station Project No. 40-1009 as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept the Electric Vehicle Charging Station Project No. 40-1009 as complete and authorize the City Clerk to file the Notice of Completion.”
16. PROCLAMATION OF OCTOBER 10, 2025, AS THE NATIONAL DAY OF
THE REPUBLIC OF CHINA (TAIWAN)
Recommendation: Staff recommends the Council proclaim October 10, 2025, as the National Day of the Republic of China (Taiwan). If the City Council concurs with staff’s recommendation, and appropriate motion would be:
“I move to proclaim October 10, 2025, as the National Day of the Republic of China (Taiwan).”
17. CASH AND INVESTMENT REPORT FOR THE MONTH OF JULY 2025 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of July 2025.”
AGENDA – SEPTEMBER 10, 2025 PAGE 8 of 8
18. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR JULY 2025
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of July 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of July 2025.”
19. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR AUGUST 2025
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of August 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of August 2025.”
20. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the July 2025 Minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Minutes of the Special Meeting of July 25, 2025.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 09/05/2025 ALISON WALKER
CITY CLERK