Scoring Of Basic Submission
All submissions were reviewed first based on (1) submission of a full proposal, as required by the RFP, (2) whether they could meet the deadlines required by the City, and (3) whether their cost was in alignment with the market prices submitted.
Company Submitted Full
Proposal
Met Insurance
Requirements or
provided enough
evidence of
coverage
Provided Correct
Translation
Sample
Cost
EPIC Translations Yes Yes Yes 12c per word
~60% 1-Day
Rush
Fox Translation
Services
Yes Yes Yes 13c per word
20% nondistinct rush
Avantpage Inc Yes Yes Yes 14c per word
25% rush
Hanna Interpreting
Services LLC
Yes Yes Yes 15c per word
10% nondistinct rush
Carahsoft
Technology
Corporation
Yes Yes Yes 17c per word
25% 1-Day
Rush
Universe Technical
Translation
Yes Yes Yes 17c per word
30% 1-Day
Rush
International
Effectiveness
Centers
Yes Yes Yes 18c per word
No stated rush
fees
TransPerfect
Holdings, LLC
Yes Yes Yes 16c per word
Complex rush
fees
Disqualified Proposals
Global Interpreting
Network Inc
No Yes
No
Used the wrong
translated
language from
what was
requested
16c per word
~60% 1-Day
Rush
Ad Astra, Inc.
No Yes
No – only
provided 1st
page
12c per word
25% rush fee
Officemotive, Inc.
Yes Yes Yes
9c per word
30% non-
distinct rush
Cannot meet
agenda
deadline
AllWorld Language
Consultants, Inc.
Yes Yes Yes
22c per word
24c (10%) 1-
Day Rush
4c higher per
word than
the grouped
average
Language Network
Inc.
Yes Yes No
Incorrect Agenda
31c per word
100% 1-Day
Rush
13c higher
per word
than the
grouped
average
Accurate
Translation Bureau,
Inc.
No – Missing
most of the
requested
sections
---
Flix Translations No- No Sample-
SOUND VENTURES
INC No
-- No pricing
Scoring of Companies Who Passed Initial Screening
The non-disqualified proposals were sent to 3 volunteer reviewers who checked the translation against the original material and submitted evaluations of whether it contained errors or clarity issues.
If the rater determined that it was a usable translation but contained some errors or formatting issues that caused some clarity problems, the score was given a 1.
If the rater determined that there were no errors or called out the company as a preferred translation or top choice, then the score was given a 2.
Company Reviewer 1 Reviewer 2 Reviewer 3 Final
EPIC Translations 1 1 1 3
Fox Translation
Services 2 1 1 4
Avantpage Inc 2 1 2 5
Hanna Interpreting
Services LLC 1 1 2 4
Carahsoft Technology
Corporation 1 1 1 3
Universe Technical
Translation 2 2 2 6
International
Effectiveness Centers
1 1 2 4
Transperfect Holdings,
LLC 1 2 1 4