AGENDA – OCTOBER 31, 2025 PAGE 1 of 8
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
SPECIAL MEETING OF THE
SAN MARINO CITY COUNCIL
FRIDAY, OCTOBER 31, 2025 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 48 hours prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.
AGENDA – OCTOBER 31, 2025 PAGE 2 of 8
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments. Written Zoom comments will be read or summarized, then printed and made part of the public record for the meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, and Mayor Shepherd Romey
POSTING OF AGENDA
The special meeting agenda is posted 24 hours prior to each special meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The special meeting agenda is also posted on the City’s website: http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
NEW BUSINESS
1. APPROVE THE REGULATORY TRAFFIC CONTROL CHANGES AS
OUTLINED IN THE REPORT; ADOPT RESOLUTION NO. R-25-31: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARINO,
CALIFORNIA, DESIGNATING SELECT INTERSECTIONS AS STOP
INTERSECTIONS AND AUTHORIZING THE INSTALLATION OF STOP
SIGNS”; ADOPT RESOLUTION NO. R-25-33: “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA,
AUTHORIZING THE INSTALLATION OF “NO RIGHT TURN ON RED”
SIGNS WITH SCHOOL-RELATED TIME RESTRICTIONS AT SELECT
INTERSECTIONS ALONG HUNTINGTON DRIVE”; ADOPT RESOLUTION NO. R-25-34: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN MARINO, CALIFORNIA, ESTABLISHING REDUCED SPEED LIMITS IN DESIGNATED SCHOOL ZONES “WHEN CHILDREN ARE PRESENT”; ADOPT RESOLUTION NO. R-25-35: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, AUTHORIZING AGENDA – OCTOBER 31, 2025 PAGE 3 of 8
THE INSTALLATION OF APPROXIMATELY EIGHTY (80) FEET OF RED
CURB (NO PARKING ZONE) ALONG THE WEST SIDE OF SAN MARINO AVENUE SOUTH OF HUNTINGTON DRIVE”; APPROVE PROCUREMENT
OF NINE (9) SOLAR-POWERED SPEED RADAR DRIVER FEEDBACK
SYSTEMS FROM TAPCO IN THE AMOUNT OF $72,026.03
Recommendation: Staff recommend the City Council 1) approve the regulatory traffic control changes as outlined in the report, 2) adopt Resolution No. R-25-31: “A resolution of the City Council of the City of San Marino, California, designating select intersections as stop intersections and authorizing the installation of “Stop” signs,” 3) adopt Resolution No. R-25-33: “A resolution of the City Council of the City of San Marino, California, authorizing the installation of “No Right Turn on Red” signs with school-related time restrictions at select intersections along Huntington Drive,” 4) adopt Resolution No. R-25-34: “A resolution of the City Council of the City of San Marino, California, establishing reduced speed limits in designated school zones when children are present,” 5) adopt Resolution No. R-25-35: “A resolution of the City Council of the City of San Marino, California, authorizing the installation of approximately eighty (80) feet of red curb (No Parking Zone) along the west side of San Marino Avenue south of Huntington Drive,” and 6) approve the procurement of nine (9) solar-powered speed radar driver feedback systems from Tapco in the amount of $72,026.03. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1) approve the regulatory traffic control changes as outlined in the report, 2) adopt Resolution No. R-25-31: “A resolution of the City Council of the City of San Marino, California, designating select intersections as stop intersections and authorizing the installation of “Stop” signs,” 3) adopt Resolution No. R-25-33: “A resolution of the City Council of the City of San Marino, California, authorizing the installation of “No Right Turn on Red” signs with school-related time restrictions at select intersections along Huntington Drive,” 4) adopt Resolution No. R-25-34: “A resolution of the City Council of the City of San Marino, California, establishing reduced speed limits in designated school zones when children are present,” 5) adopt Resolution No. R-25-35: “A resolution of the City Council of the City of San Marino, California, authorizing the installation of approximately eighty (80) feet of red curb (No Parking Zone) along the west side of San Marino Avenue south of Huntington Drive,” and 6) approve the procurement of nine (9) solar-powered speed radar driver feedback systems from Tapco in the amount of $72,026.03.”
2. AGREEMENT BETWEEN THE CITY OF SAN MARINO AND ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES IN THE AMOUNT OF $236,522.56
Recommendation: Staff recommends the Council approve the agreement for crossing guard services provided by All City Management Services Inc. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Agreement between the City of San Marino and All City Management Services, Inc. for crossing guard services beginning July 1, 2025, and ending June 30, 2026.”
3. APPROVAL TO WAIVE THE SPECIAL EVENT PERMIT COST FOR THE AGENDA – OCTOBER 31, 2025 PAGE 4 of 8
SAN MARINO HIGH SCHOOL HOMECOMING PARADE IN THE AMOUNT
OF $5,095.50
Recommendation: Staff recommends that the City Council waive the costs associated with the special event permit for the San Marino High School Homecoming Parade. If the City Council concurs with staff’s recommendation, then the appropriate motion would be:
“I move to waive the costs associated with the special event permit for the San Marino High School Homecoming Parade totaling $5,095.50.”
CONSENT CALENDAR
4. FIND THE ROOF REPAIR PROJECT EXEMPT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA); APPROVE A PUBLIC WORKS AGREEMENT WITH S&T CONTRACTORS SERVICES, INC. IN THE
AMOUNT OF $264,976.20 FOR WINDSTORM-RELATED ROOF REPAIRS TO CITY FACILITIES; AND AUTHORIZE THE PARKS AND PUBLIC
WORKS DIRECTOR/CITY ENGINEER TO APPROVE CONTINGENCIES IN AN AMOUNT NOT TO EXCEED $26,497 WITH ALL COSTS TO BE PAID
BY THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
Recommendation: Staff recommend that the City Council 1) find the project categorically exempt under the California Environmental Quality Act (CEQA), 2) approve a Public Works Agreement with S&T Contractors Services, Inc. in the amount of $264,976.20 for roof repairs at Lacy Park and City Hall and 3) authorize the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $26,497, with all costs to be paid by the California Joint Powers Insurance Authority as outlined in the agreement. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to (1) find the project categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Sections 15301(d) and 15302(c) of Title 14, Chapter 3 of the California Code of Regulations (Class 1 Existing Facilities Exemption), (2) approve a Public Works Agreement with S&T Contractors Services, Inc. in the amount of $264,976.20 for windstorm-related roof repairs to City facilities, and (3) authorize the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $26,497, with all costs to be paid by the California Joint Powers Insurance Authority as outlined in the agreement.”
5. AUTHORIZATION TO ENTER INTO A CONTRACT WITH LANCE, SOLL, & LUNGHARD, LLP, FOR AUDIT SERVICES FOR FISCAL YEARS 2025-26 THROUGH 2027-28, WITH TWO ONE-YEAR RENEWAL OPTIONS IN
THE AMOUNT OF $129, 100
Recommendation: Staff recommends the Council award a three-year auditing services contract to Lance, Soll, & Lunghard (LSL), LLP. If the City Council concurs AGENDA – OCTOBER 31, 2025 PAGE 5 of 8
with staff’s recommendation, an appropriate motion would be:
“I (1) move to award a three-year professional services agreement in the amount of $129,100 to LSL, LLP for auditing services; (2) authorize the City Manager to execute the agreement on behalf of the City; and (3) authorize the City Manager to execute the renewal options of the agreement.”
6. APPROVAL OF AMENDMENT NO. 1 TO THE AGREEMENT WITH EIDE BAILLY, LLP TO INCREASE NOT-TO- EXCEED AMOUNT TO $50,000 Recommendation: Staff recommends the Council approve amendment No. 1 to the agreement with Eide Bailly, LLP. If City Council concurs with staff’s recommendation an appropriate motion would be:
”I move to approve Amendment No, 1 to the agreement with Eide Bailly, LLP and authorize the City Manager to execute the amendment.”
7. REQUEST FOR AUTHORIZATION TO USE THE COOPERATIVE
AGREEMENT WITH LONG BEACH BMW FOR THE GRANT FUNDED
PURCHASE OF NEW 2024 BMW R 1250 RT-P POLICE MOTORCYCLE, IN THE AMOUNT OF $33,967.66
Recommendation: Staff recommend that the City Council authorize the use of the Cooperative Agreement with Long Beach BMW, approve the purchase of one new police motorcycle, and authorize staff to proceed with the purchase in the amount of $33,967.66. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase of one new police motorcycle in the amount not to exceed $33,967.66.”
8. APPROVAL OF 3-YEAR AGREEMENTS WITH ROCKETOLOGY, BRIT WEST SOCCER, AND PAYKE GYMNASTICS, AND APPROVAL OF 2-YEAR
AGREEMENT WITH LENEAR SPORTS
Recommendation: Staff recommends the Council approve of: 1) the three-year contract with Rocketology (Professor Egghead), 2) the three-year contract with Brit West Soccer, 3) the three-year contract with Payke Gymnastics, 4) the two-year contract with Lenear Sports (Skyhawks Sports), and 5) waive bidding for these services. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve of: 1) the three-year contract with Rocketology (Professor Egghead), 2) the three-year contract with Brit West Soccer, 3) the three-year contract with Payke Gymnastics, 4) the two-year contract with Lenear Sports (Skyhawks Sports), and 5) waive bidding for these services.”
9. APPROVAL OF OFFICE OF TRAFFIC SAFETY (OTS) GRANT AGREEMENT
FOR SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) FOR
$48,000
AGENDA – OCTOBER 31, 2025 PAGE 6 of 8
Recommendation: Staff recommends City Council approve the agreement for OTS Grant Funding and authorize the Operations Division Police Commander and the Finance Director to enter into the agreements with the Office of Traffic Safety in an amount not to exceed $48,000 in the fiscal year ending June 30, 2026, and approve FY 2025-26 budget appropriations as noted in the Staff Report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve and authorize the Operations Division Police Commander and the Finance Director to enter into the agreements with the Office of Traffic Safety in an amount not to exceed $48,000 in the fiscal year ending June 30, 2026, and approve the FY 2025-26 budget appropriations as noted in the staff report.”
10. APPROVAL OF FY 2024-25 BUDGET CARRYOVERS AND FY2025-26 RE-BUDGETS AND FINAL FY 2024-25 BUDGET ADJUSTMENTS
Recommendation: Staff recommends the Council approve the requested FY 2024- 2025 carryovers, updates to the FY 2025-2026 re-budgets, and the budget amendments to FY 2025-26 and FY 2024-25. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the requested FY 2024-2025 carryovers, updates to the FY 2025-2026 re-budgets, and the budget amendments to the funds and accounts as noted in the attachments and the Staff Report.”
11. COMMITMENT OF DONATIONS FUND YEAR-END BALANCE RESERVES Recommendation: Staff recommends that the City Council approve the accompanying resolution to commit the balance as of June 30, 2025, as noted in the attachments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-25-29 to commit the balance of $342,895 in the Donations Fund as of June 30, 2025.”
12. APPROVAL OF A FIRST AMENDMENT TO THE AMENDED AND
RESTATED CITY MANAGER EMPLOYMENT AGREEMENT AND
CONSIDERATION OF RESOLUTION NO. R-25-32 TO REVISE THE
SALARY SCHEDULE
Recommendation: Staff recommends the City Council approve a First Amendment to the Amended and Restated City Manager Employment Agreement and adopt Resolution No. R-25-32, amending the salary schedule. If the City Council agrees, an appropriate motion would be:
“I move to approve the First Amendment to the Amended and Restated City Manager Employment Agreement Between the City of San Marino and Philippe Eskandar and to Adopt Resolution No. R-25-32.”
AGENDA – OCTOBER 31, 2025 PAGE 7 of 8
13. APPROVAL OF CROWELL PUBLIC LIBRARY CLOSURE CALENDAR FOR 2026
Recommendation: Staff recommends the Council approve of the Crowell Public Library closure calendar for 2026. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Crowell Public Library closure calendar for 2026.”
14. FALL 2025 PUBLIC TREE REMOVAL LIST
Recommendation: This is an informational item. Therefore, no action is required by City Council.
15. CASH AND INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER 2025
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of September 2025.”
16. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORTS FOR
SEPTEMBER 2025
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of September 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of September”
17. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the September 2025 Minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Minutes of the Special Meeting of September 10, 2025, the Regular Meeting of September 10, 2025, and the Adjourned Regular Meeting of September 26, 2025.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San AGENDA – OCTOBER 31, 2025 PAGE 8 of 8
Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
ADJOURNMENT
Posted: 10/24/2025 ALISON WALKER
CITY CLERK