MINUTES
SPECIAL MEETING
OF THE SAN MARINO CITY COUNCIL
FRIDAY, OCTOBER 31, 2025 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
Mayor Shepherd Romey called the special meeting to order at 8:32 a.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Shepherd Romey.
ROLL CALL: PRESENT: Mayor Shepherd Romey, Vice Mayor Chou, Council Member Chang, Council Member Chou, Council
Member Lo
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
Michael Ackerman
NEW BUSINESS
1. APPROVE THE REGULATORY TRAFFIC CONTROL CHANGES AS OUTLINED IN THE REPORT; ADOPT RESOLUTION NO. R-25-31: "A RESOLUTION OF
DESIGNATING SELECT INTERSECTIONS AS STOP INTERSECTIONS AND
THE CITY OF SAN MARINO, CALIFORNIA, AUTHORIZING THE
INSTALLATION OF "NO RIGHT TURN ON RED" SIGNS WITH SCHOOL-
RELATED TIME RESTRICTIONS AT SELECT INTERSECTIONS ALONG HUNTINGTON DRIVE"; ADOPT RESOLUTION NO. R-25-34: "A CATA COP
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARINO,
CALIFORNIA, ESTABLISHING REDUCED SPEED LIMITS IN DESIGNATED SCHOOL ZONES "WHEN CHILDREN ARE PRESENT"; ADOPT RESOLUTION NO. R-25-35: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN MARINO, CALIFORNIA, AUTHORIZING THE INSTALLATION OF APPROXIMATELY EIGHTY (80) FEET OF RED CURB (NO PARKING ZONE)
ALONG THE WEST SIDE OF SAN MARINO AVENUE SOUTH OF
HUNTINGTON DRIVE"; APPROVE PROCUREMENT OF NINE (9) SOLAR-
POWERED SPEED RADAR DRIVER FEEDBACK SYSTEMS FROM TAPCO IN THE AMOUNT OF $72,026.03
CITY COUNCIL MINUTES REGULAR MEETING
FRIDAY, OCTOBER 31, 2025 PAGE 2 OF 6
Director Shah gave the presentation.
The following person(s) provided comment:
None
The following person(s) provided written comment:
- Fred Tsai
Council Member Chang moved, seconded by Mayor Shepherd Romey, to 1) approve the regulatory traffic control changes as outlined in the report, 2) adopt Resolution No. R-25-31: "A resolution of the City Council of the City of San Marino, California, designating select intersections as stop intersections and authorizing the installation of "Stop" signs," 3) adopt Resolution No. R-25-33: "A resolution of the City Council of the City of San Marino, California, authorizing the installation of "No Right Turn on Red" signs with school-related time restrictions at select intersections along Huntington Drive," 4) adopt Resolution No. R-25-34: "A resolution of the City Council of the City of San Marino, California, establishing reduced speed limits in designated school zones when children are present," 5) adopt Resolution No. R-25-35: "A resolution of the City Council of the City of San Marino, California, authorizing the installation of approximately eighty (80) feet of red curb (No Parking Zone) along the west side of San Marino Avenue south of Huntington Drive," and 6) approve the procurement of nine (9) solar-powered speed radar driver feedback systems from Tapco in the amount of $72,026.03.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None
2. AGREEMENT BETWEEN THE CITY OF SAN MARINO AND ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES IN THE AMOUNT OF $236,522.56
Chief Incontro gave the presentation.
The following person(s) provided public comment:
- None
Mayor Shepherd Romey moved, seconded by Council Member Chou, to approve the agreement between the City of San Marino and All City Management Services, Inc. for crossing guard services beginning July 1, 2025, and ending June 30, 2026.
CITY COUNCIL MINUTES REGULAR MEETING
FRIDAY, OCTOBER 31, 2025 PAGE 3 OF 6
Motion passed by the following vote:
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES:
ABSTAIN:
ABSENT:
3. APPROVAL TO WAIVE THE SPECIAL EVENT PERMIT COST FOR THE SAN
MARINO HIGH SCHOOL HOMECOMING PARADE IN THE AMOUNT OF
$5,095.50
Chief Incontro presented the staff report.
The following person(s) provided public comment:
None
Council Member Lo moved, seconded by Council Member Chou to waive the costs associated with the special event permit for the San Marino High School Homecoming Parade totaling $5,095.50.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NAYS: None
ABSTAIN: None
ABSENT: None
CONSENT CALENDAR
Assistant City Attorney Stephen McEwen gave a verbal summary of the changes to salary and benefits identified in Item 12, Approval of A First Amendment to the Amended and Restated City Manager Employment Agreement and Consideration of Resolution No. R-25-32 to Revise the Salary Schedule.
Council Member Chang moved, seconded by Council Member Chou, to approve Items 4 through 17 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None
CITY COUNCIL MINUTES REGULAR MEETING
FRIDAY, OCTOBER 31, 2025 PAGE 4 OF 6
4. FIND THE ROOF REPAIR PROJECT EXEMPT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA); APPROVE A PUBLIC WORKS AGREEMENT WITH S&T CONTRACTORS SERVICES, INC. IN THE AMOUNT OF $264, 976.20 FOR WINDSTORM-RELATED ROOF REPAIRS TO CITY FACILITIES; AND AUTHORIZE THE PARKS AND PUBLIC WORKS
DIRECTOR/CITY ENGINEER TO APPROVE CONTINGENCIES IN AN
AMOUNT NOT TO EXCEED $26,497 WITH ALL COSTS TO BE PAID BY THE
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
The City Council moved to (1) find the project categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Sections 15301(d) and 15302(c) of Title 14, Chapter 3 of the California Code of Regulations (Class 1 Existing Facilities Exemption), (2) approved a Public Works Agreement with S&T Contractors Services, Inc. in the amount of $264,976.20 for windstorm-related roof repairs to City facilities, and (3) authorized the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $26,497, with all costs to be paid by the California Joint Powers Insurance Authority as outlined in the agreement.
5. AUTHORIZATION TO ENTER INTO A CONTRACT WITH LANCE, SOLL, & LUNGHARD, LLP, FOR AUDIT SERVICES FOR FISCAL YEARS 2025-26 THROUGH 2027-28, WITH TWO ONE-YEAR RENEWAL OPTIONS IN THE AMOUNT OF $129, 100
The City Council (1) moved to award a three-year professional services agreement in the amount of $129,100 to LSL, LLP for auditing services; (2) authorized the City Manager to execute the agreement on behalf of the City; and (3) authorized the City Manager to execute the renewal options of the agreement.
6. APPROVAL OF AMENDMENT NO. 1 TO THE AGREEMENT WITH EIDE BAILLY, LLP TO INCREASE NOT-TO- EXCEED AMOUNT TO $50,000 The City Council approved amendment No. 1 to the agreement with Eide Bailly, LLP and authorize the City Manager to execute the amendment.
7. REQUEST FOR AUTHORIZATION TO USE THE COOPERATIVE AGREEMENT
WITH LONG BEACH BMW FOR THE GRANT FUNDED PURCHASE OF NEW 2024 BMW R 1250 RT-P POLICE MOTORCYCLE, IN THE AMOUNT OF $33,967.66
The City Council approved the purchase of one new police motorcycle in the amount not to exceed $33,967.66.
8. APPROVAL OF 3-YEAR AGREEMENTS WITH ROCKETOLOGY, BRIT WEST SOCCER, AND PAYKE GYMNASTICS, AND APPROVAL OF 2-YEAR
AGREEMENT WITH LENEAR SPORTS
The City Council approved of: 1) the three-year contract with Rocketology (Professor Egghead), 2) the three-year contract with Brit West Soccer, 3) the
CITY COUNCIL MINUTES REGULAR MEETING
FRIDAY, OCTOBER 31, 2025 PAGE 5 OF 6
three-year contract with Payke Gymnastics, 4) the two-year contract with Lenear Sports (Skyhawks Sports), and 5) waived bidding for these services.
9. APPROVAL OF OFFICE OF TRAFFIC SAFETY (OTS) GRANT AGREEMENT FOR SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) FOR $48,000 The City Council approved and authorized the Operations Division Police Commander and the Finance Director to enter into the agreements with the Office of Traffic Safety in an amount not to exceed $48,000 in the fiscal year ending June 30, 2026, and approved the FY 2025-26 budget appropriations as noted in the staff report.
10. APPROVAL OF FY 2024-25 BUDGET CARRYOVERS AND FY2025-26 RE- BUDGETS AND FINAL FY 2024-25 BUDGET ADJUSTMENTS
The City Council approved the requested FY 2024-2025 carryovers, updates to the FY 2025-2026 re-budgets, and the budget amendments to the funds and accounts as noted in the attachments and the Staff Report.
11. COMMITMENT OF DONATIONS FUND YEAR-END BALANCE RESERVES The City Council adopted Resolution No. R-25-29 to commit the balance of $342,895 in the Donations Fund as of June 30, 2025.
12. APPROVAL OF A FIRST AMENDMENT TO THE AMENDED AND RESTATED
CITY MANAGER EMPLOYMENT AGREEMENT AND CONSIDERATION OF
RESOLUTION NO. R-25-32 TO REVISE THE SALARY SCHEDULE
The City Council approved the First Amendment to the Amended and Restated City Manager Employment Agreement Between the City of San Marino and Philippe Eskandar and to Adopt Resolution No. R-25-32.
13. APPROVAL OF CROWELL PUBLIC LIBRARY CLOSURE CALENDAR FOR 2026
The City Council approved the Crowell Public Library closure calendar for 2026.
14. FALL 2025 PUBLIC TREE REMOVAL LIST
This is an informational item. Therefore, no action is required by City Council.
15. CASH AND INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER 2025 The City Council received and filed the Cash and Investment Report for the Month of September 2025.
16. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORTS FOR
SEPTEMBER 2025
CITY COUNCIL MINUTES REGULAR MEETING
FRIDAY, OCTOBER 31, 2025 PAGE 6 OF 6
The City Council received and filed the Monthly Disbursements Report for the month of September.
17. APPROVAL OF MINUTES
The City Council approved the Minutes of the Special Meeting of September 10, 2025, the Regular Meeting of September 10, 2025, and the Adjourned Regular Meeting of September 26, 2025.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
- None
FUTURE AGENDA ITEMS
The following item(s) were requested:
None
ADJOURNMENT
At 10:03 a.m., Mayor Shepherd Romey adjourned the meeting.
Alson Walker
ALISON WALKER
CITY CLERK