TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Hillary Guirola-Leon, Finance Director
DATE: November 12, 2025
SUBJECT: RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORTS FOR OCTOBER 2025
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
BACKGROUND
The City publishes a report on total disbursements each month pursuant to Government Code Sections 37202 and 37208.
DISCUSSION
There are three source points for disbursement: (1) items disbursed from the City’s General Checking account, including electronic funds transfers (EFTs); (2) items disbursed from the City’s Workers’ Compensation Account (collaboratively managed by City staff and the workers’ compensation thirdparty administrator); and (3) items disbursed through the payroll process, inclusive of direct deposit transfers to employees, hardcopy checks issued to employees, and electronic transfers to State and Federal taxing authorities.
FISCAL IMPACT & PROCUREMENT REVIEW
Procurement review is not applicable.
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
OCTOBER 2025 DISBURSEMENTS SUMMARY
EXPENDITURES BY MONTH – PAST SIX MONTHS VERSUS PRIOR YEAR Description A m ount
General Account Checks 940,894$
General Account Electronic Fund Transfers 1,965,509
Worker's Compensation Checks 38,236
Salaries and Taxes Paid 1,092,782
4,037,420$
Operating Expenditures 3,195,883$
CIP Expenditures 841,537
4,037,420$
S chedule of Disbursem ents - October 2025
May June July August September October
2025 3,069,138 2,388,839 3,783,900 2,994,357 2,239,448 3,195,883 2024 2,585,063 2,082,316 4,212,254 3,106,073 2,340,046 2,459,456 Increase is due to 2 Health
Insurance payments during the
month as well as installment
payments being paid related to
Shared Fire Command Services
and Prop A reimbursable
Increase is due to 3 payroll
cycles payments in October
2025 versus 2 in October
2024. Increase is also due to
the Shared Command
invoice payment of
$256,100.07
0 550,000
1,100,000
1,650,000
2,200,000
2,750,000
3,300,000
3,850,000
4,400,000 Operating Expenditures By Month
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the Council receive and file the Monthly Disbursements Report for the month of October 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of October 2025.”
ATTACHMENTS
1. October 2025 Transactions by Account Summary
May June July August September October
2,025 190,822 979,366 901,048 447,357 275,768 841,537
2024 203,369 684,170 98,570 250,660 114,033 432,846
Due to $643k related to
Street Rehab project
and $87k for the Lift
Station Improvement
Project. Due to $294K
related to the Lift
Due to $463K
related to
Citywide Sidewalk
Replacement
0 250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
1,750,000
2,000,000
2,250,000
2,500,000
2,750,000
3,000,000
3,250,000
3,500,000
3,750,000 CIP Expenditures By Month