AGENDA – DECEMBER 10, 2025 PAGE 1 of 6
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, DECEMBER 10, 2025 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 48 hours prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in AGENDA – DECEMBER 10, 2025 PAGE 2 of 6
the public comment record but not provided to City Council at the meeting. Written public comment will also be accepted electronically via the Zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments. Once the Mayor calls for Zoom comments, they will be read or summarized in the order received, then made part of the public record for the meeting. No further Zoom comments will be read after the conclusion of public comment for that item.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
CEREMONIAL
PRESENTATION OF CITY TILES TO, AND REMARKS FROM, OUTGOING
MAYOR GRETCHEN SHEPHERD ROMEY
REORGANIZATION OF THE CITY COUNCIL BY SELECTING A MAYOR AND AGENDA – DECEMBER 10, 2025 PAGE 3 of 6
VICE MAYOR
REMARKS FROM THE NEWLY APPOINTED MAYOR
CONSENT CALENDAR
1. AWARD OF CONTRACT FOR SOLID WASTE AND RECYCLING
CONSULTING SERVICES TO ECONOMICS INC. THROUGH JUNE 30,
2028, IN AN AMOUNT NOT TO EXCEED $320,420, APPROVAL OF FIVEYEAR SERVICE AGREEMENT WITH TERRA COMPLIANCE FOR SB 1383 COMPLIANCE SOFTWARE IN THE AMOUNT OF $75,000 AND WAIVER OF COMPETITIVE BIDDING REQUIREMENTS; APPROVAL OF BUDGET
AMENDMENTS
Recommendation: Staff recommends that the City Council 1)approve an award of contract to Economics, Inc. for solid waste and recycling consulting services through June 30, 2028, in an amount not to exceed $320,420, 2) approve an agreement with Terra Compliance for solid waste/recycling compliance monitoring and tracking software in the amount of $75,000 and waive competitive bidding requirements pursuant to Municipal Code Section 2.06.05, 3) authorize the City Manager to execute both agreements on behalf of the City, and 4) approve budget amendments in the amount of $149,970 to Account #101-40-4104-0000, $15,000 to Account #101-40-4150-0500, and $318,750 to Revenue Account #101-40-3701-0000. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1) approve an award of contract to Economics, Inc. for solid waste and recycling consulting services through June 30, 2028, in an amount not to exceed $320,420, 2) approve an agreement with Terra Compliance for solid waste/recycling compliance monitoring and tracking software in the amount of $75,000 and waive competitive bidding requirements pursuant to Municipal Code Section 2.06.05, 3) authorize the City Manager to execute both agreements on behalf of the City, and 4) approve budget amendments in the amount of $149,970 to Account #101-40-4104- 0000, $15,000 to Account #101-40-4150-0500, and $318,750 to Revenue Account #101-40-3701-0000.”
2. APPROVAL OF AMENDMENT NO. 2 TO THE AGREEMENT WITH EIDE BAILLY, LLP TO INCREASE NOT-TO- EXCEED AMOUNT TO $90,000
AND EXTEND THE CONTRACT TERM
Recommendation: Staff recommends the Council approve amendment No. 2 to the agreement with Eide Bailly, LLP.
If the City Council concurs with staff’s recommendation an appropriate motion would be:
”I move to approve Amendment No. 2 to the agreement with Eide Bailly, LLP and authorize the City Manager to execute the amendment.”
AGENDA – DECEMBER 10, 2025 PAGE 4 of 6
3. APPROVAL OF AN INCREASE OF $17,500 TO PURCHASE ORDER NUMBER 1210 WITH INGRAM CONTENT GROUP FOR BOOKS TO
MAINTAIN THE LIBRARY’S COLLECTION
Recommendation: Staff recommends the Council approve of an increase of $17,500 to Purchase Order Number 1210 with Ingram Content Group for books to maintain the Library’s collection. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve of an increase of $17,500 to Purchase Order Number 1210 with Ingram Content Group for books to maintain the Library’s collection.”
4. APPROVAL OF AMENDMENT #1 TO COMMUNITY SERVICES GUIDE
PRODUCTION AGREEMENT WITH THE SAUCE CREATIVE SERVICES
CORP TO INCLUDE POSTAGE COSTS
Recommendation: Staff recommends the City Council approve Amendment #1 to Community Services Guide Production Agreement with The Sauce Creative Services Corp to include postage costs. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment #1 to Community Services Guide Production Agreement with The Sauce Creative Services Corp to include postage costs, with the City Manager being authorized to execute the amendment on behalf of the City.”
5. APPROVAL OF 1) CONTRACT AMENDMENT NO. 4 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH DUDEK FOR
ENGINEERING SERVICES DURING CONSTRUCTION FOR THE LIFT
STATION IMPROVEMENT PROJECT, EXTENDING THE TERM THROUGH JUNE 30, 2026, 2) CONTRACT AMENDMENT NO. 1 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH Z&K CONSULTANTS FOR
CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE
LIFT STATION IMPROVEMENT PROJECT, EXTENDING THE TERM
THROUGH JUNE 30, 2026, AND 3) AUTHORIZE THE CITY MANAGER TO
EXECUTE THE AMENDMENTS ON BEHALF OF THE CITY
Recommendation: Staff recommends that the City Council 1) approve Amendment No. 4 with Dudek for engineering services during construction for the Lift Station Improvement Project, extending the term through June 30, 2026, 2) approve Amendment No.1 with Z&K Consultants for construction management and inspection services for the Lift Station Improvement Project, extending the term through June 30, 2026, and 3) authorize the City Manager to execute the amendments on behalf of the City. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1) approve Amendment No. 4 with Dudek for engineering services during construction for the Lift Station Improvement Project, extending the term through June 30, 2026, 2) approve Amendment No. 1 with Z&K Consultants for construction management and inspection services for the Lift Station Improvement Project, AGENDA – DECEMBER 10, 2025 PAGE 5 of 6
extending the term through June 30, 2026, and 3) authorize the City Manager to execute the amendments on behalf of the City.”
6. ACCEPTANCE OF 2024 STATE HOMELAND SECURITY PROGRAM
(SHSP) GRANT FUNDS
Recommendation: Staff recommends the Council 1) authorize the City Manager to accept the 2024 SHSP grant funds and execute the subrecipient agreement with the County of Los Angeles for a performance period of September 1, 2024, to May 31, 2027; and 2) approve budget amendments needed. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to accept the 2024 SHSP grant funds and 1) execute the subrecipient agreement with the County of Los Angeles for a performance period of September 1, 2024, to May 31, 2027; and 2) approve budget amendments needed.”
7. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ANNUAL AUDIT) FOR THE FISCAL YEAR ENDED JUNE 30, 2025
Recommendation: Staff recommends that this annual financial statement be received and filed. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the audited financial statements for the fiscal year ended June 30, 2025.”
8. RATIFICATION OF THE FY 2024-25 CALIFORNIA STATE LIBRARY REPORT
Recommendation: Staff recommends the Council ratify the FY 2024-25 California State Library Report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to ratify the FY 2024-25 California State Library Report.”
9. 2-YEAR COMMUNITY CENTER UTILIZATION REPORT
Recommendation: Staff recommends the Council receive and file the report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the 2-Year Community Center Utilization Report.”
10. SCHEDULED VACANCIES FOR COMMISSIONS, COMMITTEES, AND BOARDS FOR CALENDAR YEAR 2026
Recommendation: Staff recommends the Council accept and file the Local Appointments List for all City commissions, committees, and boards for calendar year 2026, and direct the City Clerk to post the list. If the City Council concurs with AGENDA – DECEMBER 10, 2025 PAGE 6 of 6
staff’s recommendation, an appropriate motion would be:
”I move to accept and file the Local Appointments List for all City commissions, committees, and boards for calendar year 2026, and direct the City Clerk to post the list.”
11. CASH AND INVESTMENT REPORT FOR THE MONTH OF OCTOBER 2025
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of October 2025.”
12. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
NOVEMBER 2025
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of November 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of November 2025.”
13. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the November 2025 Minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Minutes of the Regular Meeting of November 12, 2025.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: 12/05/2025 ALISON WALKER
CITY CLERK