MINUTES
REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, DECEMBER 10, 2025 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
Mayor Shepherd Romey called the regular meeting to order at 6:03 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Shepherd Romey.
ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Chang, Vice Mayor Chou, Mayor Shepherd
Romey
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- None
CITY MANAGER'S REPORT
Acting City Manager Shah gave the report.
CEREMONIAL
RESENTATION OF CITY TILES TO, AND REMARKS FROM, OUTGOINC MAYOR GRETCHEN SHEPHERD ROME\
Vice Mayor Chou presented a City Tile to outgoing Mayor Shepherd Romey.
Outgoing Mayor Shepherd Romey provided remarks.
REORGANIZATION OF THE CITY COUNCIL BY SELECTING A MAYOR ANI
VICE MAYOR
Mayor Shepherd Romey moved, seconded by Council Member Chang, to appoint Vic Mayor Chou to serve as Mayor.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Chou
NOES: None
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WEDNESDAY, DECEMBER 10, 2025 PAGE 2 OF 5
ABSTAIN: None
ABSENT: None
Mayor Chou moved, seconded by Council Member Shepherd Romey, to appoint Council Member Lo to serve as Vice Mayor.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Mayor Chou
NOES: None
ABSTAIN: None
ABSENT: None
REMARKS FROM THE NEWLY APPOINTED MAYOR
Mayor Chou provided remarks.
CONSENT CALENDAR
Item 1 and 9 of the consent calendar were pulled for discussion.
Council Member Shepherd Romey moved, seconded by Vice Mayor Lo, to approve Items 2 through 8, and Items 10 through 13 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, Mayor Chou
NOES: None
ABSTAIN: None
ABSENT: None
2. APPROVAL OF AMENDMENT NO. 2 TO THE AGREEMENT WITH EIDE BAILLY, LLP TO INCREASE NOT-TO- EXCEED AMOUNT TO $90,000 AND
EXTEND THE CONTRACT TERM
The City Council approved approve Amendment No. 2 to the agreement with Eide Bailly, LLP and authorize the City Manager to execute the amendment.
3. APPROVAL OF AN INCREASE OF $17,500 TO PURCHASE ORDER NUMBER 1210 WITH INGRAM CONTENT GROUP FOR BOOKS TO MAINTAIN THE
LIBRARY'S COLLECTION
The City Council approved an increase of $17,500 to Purchase Order Number 1210 with Ingram Content Group for books to maintain the Library's collection.
4. APPROVAL OF AMENDMENT #1 TO COMMUNITY SERVICES GUIDE
PRODUCTION AGREEMENT WITH THE SAUCE CREATIVE SERVICES CORP
TO INCLUDE POSTAGE COSTS
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WEDNESDAY, DECEMBER 10, 2025 PAGE 3 OF 5
The City Council approved Amendment #1 to Community Services Guide Production Agreement with The Sauce Creative Services Corp to include postage costs, with the City Manager being authorized to execute the amendment on behalf of the City.
5. APPROVAL OF 1) CONTRACT AMENDMENT NO. 4 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH DUDEK FOR ENGINEERING SERVICES
DURING CONSTRUCTION FOR THE LIFT STATION IMPROVEMENT
PROJECT, EXTENDING THE TERM THROUGH JUNE 30, 2026, 2)
CONTRACT AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES
AGREEMENT WITH Z&K CONSULTANTS FOR CONSTRUCTION
MANAGEMENT & INSPECTION SERVICES FOR THE LIFT STATION
IMPROVEMENT PROJECT, EXTENDING THE TERM THROUGH JUNE 30, 2026, AND 3) AUTHORIZE THE CITY MANAGER TO EXECUTE THE
AMENDMENTS ON BEHALF OF THE CITY
The City Council 1) approved Amendment No. 4 with Dudek for engineering services during construction for the Lift Station Improvement Project, extending the term through June 30, 2026, 2) approved Amendment No. 1 with Z&K Consultants for construction management and inspection services for the Lift Station Improvement Project, extending the term through June 30, 2026, and 3) authorized the City Manager to execute the amendments on behalf of the City.
6. ACCEPTANCE OF 2024 STATE HOMELAND SECURITY PROGRAM (SHSP)
GRANT FUNDS
The City Council authorized the City Manager to accept the 2024 SHSP grant funds and 1) execute the subrecipient agreement with the County of Los Angeles for a performance period of September 1, 2024, to May 31, 2027; and 2) approved budget amendments needed.
7. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ANNUAL AUDIT) FOR THE FISCAL YEAR ENDED JUNE 30, 2025
The City Council received and filed the audited financial statements for the fiscal year ended June 30, 2025.
8. RATIFICATION OF THE FY 2024-25 CALIFORNIA STATE LIBRARY REPORT
The City Council ratified the FY 2024-25 California State Library Report.
10. SCHEDULED VACANCIES FOR COMMISSIONS, COMMITTEES, AND BOARDS FOR CALENDAR YEAR 2026
The City Council approved the Minutes of the Special Meeting of October 7, 2025, the Adjourned Regular Meeting of October 7, 2025, and the Special Meeting of October 31, 2025.
11. CASH AND INVESTMENT REPORT FOR THE MONTH OF OCTOBER 2025
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WEDNESDAY, DECEMBER 10, 2025 PAGE 4 OF 5
The City Council received and file the Cash and Investment Report for the Month of October 2025.
12. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR NOVEMBER 2025
The City Council received and filed the Monthly Disbursements Report for the month of November 2025.
13. APPROVAL OF MINUTES
The City Council approved the Minutes of the Regular Meeting of November 12, 2025.
CONSENT CALENDAR ITEMS PULLED FOR DISCUSSION
Items 1 and 9 of the consent calendar were pulled for discussion.
1. AWARD OF CONTRACT FOR SOLID WASTE AND RECYCLING CONSULTING SERVICES TO ECONOMICS INC. THROUGH JUNE 30, 2028, IN AN AMOUNT NOT TO EXCEED $320,420, APPROVAL OF FIVE-YEAR SERVICE AGREEMENT WITH TERRA COMPLIANCE FOR SB 1383 COMPLIANCE
SOFTWARE IN THE AMOUNT OF $75,000 AND WAIVER OF COMPETITIVE BIDDING REQUIREMENTS; APPROVAL OF BUDGET AMENDMENTS
The following person(s) provide comment for Item 1:
None
The following person(s) provided written communications for Item 1:
- Manuel Rodriguez, Tiffany, Brian Gardner
Council Member Chang moved, seconded by Vice Mayor Lo, to approve Item 1 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, Mayor Chou
NOES: None
ABSTAIN: None
ABSENT: None
The City Council 1) approved an award of contract to Economics, Inc. for solid waste and recycling consulting services through June 30, 2028, in an amount not to exceed $320,420, 2) approved an agreement with Terra Compliance for solid waste/recycling compliance monitoring and tracking software in the amount of $75,000 and waive competitive bidding requirements pursuant to Municipal Code Section 2.06.05, 3) authorized the City Manager to execute both agreements on behalf of the City, and 4) approve budget amendments in the amount of $149,970
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WEDNESDAY, DECEMBER 10, 2025 PAGE 5 OF 5
to Account #101-40-4104-0000, $15,000 to Account #101-40-4150-0500, and $318,750 to Revenue Account #101-40-3701-0000.
9. 2-YEAR COMMUNITY CENTER UTILIZATION REPORT
The following person(s) provided comment for Item 9:
None
Council Member Chou moved, seconded by Council Member Chang, to approve Item 9 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, Mayor Chou
NOES: None
ABSTAIN: None
ABSENT: None
The City Council received and filed the 2-Year Community Center Utilization Report.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
- Kathleen McGuinness
FUTURE AGENDA ITEMS
The following item (s) were requested:
- An update regarding cart roll out from Valley Vista Services.
ADJOURNMENT
At 6:56 p.m., Mayor Chou adjourned the meeting.
Misow Walker
ALISON WALKER
CITY CLERK